Res. No. 142-97-10112RESOLUTION NO.142-97-10112
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI,FLORIDA,RELATING TO
THE DESIGN OF THE MULTIPURPOSE CENTER AUTHORIZING
AN APPLICATION TO THE METRODADE SAFE NEIGHBORHOOD
PARKS(SNP)BOND FUND,SPECIFIED PROJECTS,TO
REQUEST AN ALLOCATION OF $350,000.00 FOR DESIGN
DEVELOPMENT AND CONSTRUCTION DOCUMENTS.
WHEREAS,The City of South Miami is eligible for funding
through the METRODADE Safe Neighborhood Parks Bond Program,
Specified Projects and Per Capita Allocation Projects;and
WHEREAS,The completion of the design of the Multipurpose
Center is an objective of the City;and
WHEREAS,The completion of Design Development and
Construction Documents is an eligible activity of the SNP
Specified Projects;
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA:
Section 1 the City of South Miami is submitting the
application for funding to the METRODADE Safe Neighborhood Parks
Bond Program for funding in the amount of$350,000.00 for Design
Development and Construction Documents for the Multipurpose
Center;
Section 2 This resolution shall take effect immediately
upon approval.
PASSED AND ADOPTED this 29th day of July,1997.
ATTEST
tMuiXto&
CITY CLERK
READ AND APPROVED AS TO FORM:
/£,
CITY ATTORNEY
•/^
AI
COMMISSION VOTE:5-0
Mayor Price:Yea
Vice Mayor Robaina:Yea
Commissioner Oliveros:Yea
Commissioner Bethel:Yea
Commissioner Young:Yea
To:Mayor &Commission
From:L.Dennis Whitt
CITY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
0c?^O^^f
Date:July 25,1997
Subject:Agenda Item #
Commission Meeting July 29,1997
Application forFunding
An application hasbeen prepared for submission toMetroDadeSafeNeighborhood Parks Bond
Fund under the Specified Projects category requesting $350,000.00 togo forward with Design
Development and Construction Documents for the Multipurpose Center.During the preparation
ofthe Safe Parks Initiative Commissioner Bethel and several Citizens spokeatan area meeting
and encouraged inclusion ofthecenterasa specified projectwhichwassuccessful.This
resolution authorizes submitting the application for funding ofthis specified project.
METROPOLITAN DADE COUNTY
SAFE NEIGHBORHOOD PARKS (SNP)BONDPROGRAM
SPECIFIEDPROJECTSANDPER CAPITA ALLOCATION PROJECTS
GRANT APPLICATION FORM
I.APPLICANT INFORMATION:
A Applicant (Agency Name):Citv of South Miami
B.Contact Person:L.Dennis Whitt
Mailing Address:6130 Sunset Drive
City:South Miami State:EL Zip Code:33143
Telephone:(3Q5)(i<>3-<>338 Eax:(305)663-6345
Title:City Manager
C.Applicant Certification
I hereby certify the information provided in this application and any attachments is true and accurate.
I further certify that I possess the authority to apply for this grant on behalf ofthe applicant.
Representative
DL GRANT OVERVIEW:
A GrantTitle:Multi-purpose Design
Date
B.Brief Grant Summary:To Provide compete architectural drawings for the multipurpose recreation to be located at Murray Parle in
preparation for construction
C.FundingRequest:
fundingcategory
specified project
per capita allocation
total
anticipated
expenditures
iiLyeaione.
$300.000 00
50,000.00_
$350.000 00
multi-year grant
request*
$300.000 00
total project ordinance
allocation section
per ordinance**
$350 ooo.oo Exhibits
$
!$350r000 00
and/or
*In some cases,the anticipated first year expenditures and the multi-year grant request will be the same.However grant expenditures
may be scheduled over a period notto exceed three years.
**In many cases,the multi-year grant request and the total project allocation will be the same.However large projects may be divided
intomorethanonegrant.
D.GrantType (check allthat apply)
X 1.Development,landowedbyapplicant
Development,land leased by applicant;Term of lease:from through 32 Land Acquisition
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E.Grant Readiness:
Land Acquisition;tegjnjiiqg ending beginning;ending
dal£date.Development:g^e.g^e.
Property Identification Planning
Willing Seller Determination Schematic Designs Nov.1997 Dec.1997
Approvals Design Development Jan.1998 Mar.1998
Acquisition Construction Drawings Apr.1998 June 1998
Construction
Method of Acquisition (e.g.eminent domain,purchase,gift):The property for this structure has already been purchased hv the Pity nf
South Miami,
ffl.GRANT DETAILS:
A Cost Estimate and Expenditure Schedule for SNP grant funds (round to the nearest hundred);budget on cash basis
TOTAL
FY 97-98 FY 98-99 FY 99-00 SNP Grant %OF
BUDGET ITEMS EXPENSEEXPENSE EXPENSE Request TOTAL
PLANNING
DESIGN *$350,000.00 $350,000.00
PROJECT ADMINISTRATION *
LAND/BLDG ACQUISITION
CONSTRUCTION (list below byelement with quantities):
construction contingency(seeB below)
Total Construction
ART ALLOWANCE (for Metro-Dade only)
FIXTURES.FURNISHINGS.EQUIPMENT
OTHER COSTS(list below):
PROJECT CONTINGENCY
EXPENDITURE TOTALS ftmonnnnn $350,000.00 100%
*The combination of planning,design and project administration costs cannot exceed 17%.
**A project contingency is to compensate for actual costs being higher than budgeted.For example,even the lowest bid on a
construction contract may be higher than the amount budgeted.The project contingency may not exceed 15%ofthe total grant
request.The amount offunds aUocated for project contingency should reflect how firm the budget is at this point in time.Project
contingencies should be highest for projects not yet planned and should decrease as aproject progresses through design drawings to
construction.A project contingency is over and above the amount budgeted for a construction contingency.
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B.Aconstruction contingency is for unforeseen conditions encountered once aconstruction contract is awarded and construction has begun.
The amount of funds allocated for aconstruction contingency should reflect the probability of unforeseen conditions.For example,
renovation projects typically involve moreunforeseen conditions than does new construction.
Ifthe construction contingency is less than 5%ofthe total construction cost estimate,explain why you think it is sufficient.
N/A
Ifit turns out not to be sufficient,how will the shortfall be made up?
N/A
C.Identify any potential Preagreement Costs (eligible costs incurred prior to execution ofgrant agreement)
Describe:Fee for conceptual drawings and preliminary plan^nff $Amount:50.000.00_
When were these costs incurred?January 1997 through September 1QQ7
D.Describe basisorjustificationforcostestimate:
Architect's schedule of charges is attached
E.Do you anticipate using SNP bond funds to leverage additional funds for the subject SNP grant or total project?If so,list the other
sources of fundingandamounts:
The fands requested Should complete the fees required for design
Explain how these other sources of funding will be used to either complete or expand the SNP bond funded grant or total project:
If any of these other sources of funding don't folly materialize,how will that affect the SNP bond funded grant or total project?
F.Upon completion,will the work funded by this grant result in increased or new annual maintenance and operation costs?Copletion of
design will result intheCitv initiating construction
Upon completion,will the work funded by this grant result in increased or new annual programming costs?Not at completion of design
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IV.As acondition of the grant the applicant agrees to execute agrant agreement and to comply with all terms and conditions ofthat grant
agreement,the Administrative Rules ofthe SNP BondProgram and the SNP bond ordinance.The Administrative Rules contain certain
submission requirements that must accompany the grant application prior to execution ofthe grant agreement.
Required attachments tobe submitted prior to execution of grant agreement include but may not be limited to:
A All Applicants:
Project Location Map
2.Evidence of adequate land tenure (deed lease,etc.)
3.Any existing or proposed operating agreement,lease,management contract,or similar arrangement with a non-governmental
entitythat relates tothe project or project site
4-Site Plan,if available (optional)
B.Public Agencies
1.Authorizing Resolution (sample attached)
C.Not-For-Profit Organizations (in partnership with Metro-Dade on certain regional projects)
1.Proof of BoardApproval-ResolutionorBoardMinutes
2.IRSLetter of TaxExemptStatus
Applicants may attach additional materials as deemed necessary to support the application.The Oversight Committee or its
subcommittees may require additional information in support of the application.
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