Res. No. 131-97-10101RESOLUTION NO.-m_g7-imm
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OFTHECITYOFSOUTHMIAMI,
FLORIDA,AUTHORIZING THE CITY MANAGER TO
DISBURSE THE SUM OF $4,516.65 TO SEARS
INDUSTRIAL SALES FOR THE PURCHASE OF TOOL
SETS FOR THE MOTOR POOL SHOP AND CHARGING
THE DISBURSEMENT TO ACCOUNT NO.1760-519-4620,
"MOTOR POOLDIVISION-OPERATING EQUIPMENT"
WHEREAS,the Motor Poolshop staff requirestheuse of awide assortment of work tools
for everyday equipment repair,and;
WHEREAS,fulltoolsetshavenotbeen purchased and assigned toshop mechanics in
over a decade,and;
WHEREAS,the current practice of purchasing tools individually as replacements or
additions isnot cost effective and requires the staff to share tools ona frequent basis,and;
WHEREAS,Public Works hasidentifieda reputable vendor whoison State Contract and
offers competitively priced toolsets.
NOW THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA:
Section1.ThePublicWorks Department hasidentifiedSears Industrial Salesasa
vendor presently on contract withtheState of Florida through SNAPS Agreement No.
445120 effective through April.1998.
Section2.TheCityManagerbe,andisherebyauthorizedtodisbursethesum of
$4,516.65 to Sears Industrial Sales.
Section3.Thatthisresolutionshallbeeffectiveimmediatelyandafteradoptionhereof.
PASSED ANDADOPTEDthis 22July
City Attorney
TCE MAYOR
COMMISSION VOTE:5-0
Mayor Price:Yea
(SUiJtjLU£>^JOii^Gf^'Vice Mayor Robaina:Yea
Commissioner Oliveros:Yea
Commissioner Young:Yea
READ AND APPROVED AS TO FORM Commissioner Bethel:Yea
CITY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
TO:y^jffi&yor and Coipmisgiojti DATE:July 22,1997
FROM:L.Dennis Whitt SUBJECT:Agenda Item #f ^
CityManager CommissionMeeting
July22,1997
Approval of expenditure forpurchase
of tool sets of Motor Pool staff
Theattached resolution seeks approval ofa $4,516.65 expenditure to purchase threetool
setsandseveralseparatetoolitemsforthe Motor Poolshop.Theseitemsareincludedin
thecurrent year's budget.
Ithasbeenovertenyearssinceshop mechanics havebeen assigned full toolsets.Since
that time,therehasbeena "piecemeal"approach to maintaining toolsetsinan acceptable
condition.Overtime,toolsget damaged,worn,andoccasionally misplaced.Sincethe
lasttoolsetpurchase,theMotorPoolshophasreplacedtoolsandacquirednewonesby
purchasing theseas single itemsorin small batches.Thisapproachisseldomcost
effective,anditslongterm result hasbeen incomplete toolsetsandtheneedto frequently
share tools.
Theproposedtoolsetpurchase,which includes atoolchestwitheachset,willallowfor
assignment ofone full set/chest to each mechanic.The existing tools will be consolidated
toonesetandwillalsoprovideastock of sparetools.Thisset will be available forthe
shop supervisor.Other needed items included inthe purchase area heavy duty floor jack
and three air ratchets.
Thetoolvendorchosen,SearsIndustrialSales,isoncontractwiththeState of Florida
throughitsState Negotiated Agreement Price Schedule contract (SNAPS -Agreement
No.445120).ThepricesobtainedarebasedontheSNAPScontract.
Propertoolsare essential toan effective fleet maintenance operation.Thisinturn impacts
significantly uponthe performance of City services which rely on vehicles andother
mechanical equipment.Itherefore recommend approval of the purchase.
Attachments
<k£>7^y<w^/^^
DEPARTMENT OF MANAGEMENT
SERVICES
4050 Esplanade Way•Tallahassee,Florida 32399-0950
**♦
LWTON CHILES,GOVERNOR
March 26,1997
Bob Allen
Sears
Po Box 42538
Cincinnati,OH 45242-0538
Re:SNAPS Agreement No.:445120
Dear Bob Allen:
The Division ofPurchasing wishes to know if your firm is willing to renew SNAPS Agreement
No.:445120 DISCOUNT ONINDUSTRIAL TOOLS,foran
additional period through April 08,1998,at the same prices,terms and conditions.
Contract renewal is subject to receipt of sales summaries by the Division of Purchasing.
You are reminded the Special Condition tided "Summary of Total Sales",stipulated that a
summary of sales made under this contract must be furnished to the Division of Purchasing
atthe end of each contract quarter inthe format specified inthis contract Should younot
make any sales during a quarter,a negative report,mustbe submitted.
Please submit your acceptance ofthis option for renewal onorbefore April 08,1997.
Acceptance of your agreement for renewal is subject to final approval ofthe Division Director.
Should you have any questions,please callmeat (904)487-0663.
Very tntfy yours,**ACCEPTED:
WILUAM H.LINDNER,SECRETARY
'Steph _
Purchasmg Analyst
Bureau of Standards
SF:ds
£$danual Signature)^^-y^Tf\Y\*S it A\VJ iflfc^KcfO.
(Typed Signature)(Title)
Saa^JZvai*»rVj/frg>Sales
(CompanyName)
RecycledPaper
/^
SNAPS
State Negotiated Agreement Price Schedule
Division of Purchasing •4050 Esplanade Way*Tallahassee.Rorida 32399-0950
*To be completed by the DivisionofPurchasing
*SNAPS Title:DjS COO AJT /)/)3»boS7£/AL ToVCS
*Effective:jf-J-H
*SNAPS No.W5/3^?
*Through:4 '2 'fj?'
Federal Employer Identification Number 36.1750680
VendorName Sears Industrial Sales
Vendor Mailing Address P.O.Box42538
State Ohio
Telephone Number 1-800.776.8666
Area tobe Served Entire State of Florida
Delivery will be 5 days after receiving order.
lAl
*spurs or s.s.M.imhAr ~*Ln<nL'TOOx'X
Internet Address :
City Cincinnati .
Zip 45242-0538
Checkbox(es)whichapply.If yes,describe inspaceprovided.
No Yes
Product contains recycled content DG_
Product provides energy conservation factors D •_
Product has environmentally desirable characteristics DG
Product conserves resources
Toll-Free •»-«»1.800.776.8666
Warranty Various/Some Unlimited
^i^^mm^^mm^smm-i^b&p
The economies inherent with having a single
D £3 conrrp fnt-nnHiififrifll fnr>1 s •••SPP DfiSmnMOn
of Products/Services attached.'
Posting of SNAPS Agreement
Proposals with recommended awards will be posted for review by interested parties atthe location where proposals Were negotiated,and will remain posted
for a period of 72 hours.Failure to file a protest within the time prescribed in Section 120.53(5).Florida Statutes,shall constitute a waiver of proceedings
under Chapter 120.Rorida Statutes.All proposals accepted by the State are subject tothe State's terms and conditions and any and all additional terms
and conditions submitted bythe proposers are rejected and shall haveno force and effect Posting will beonor about:I-I*a^:6 y.g£6
Icertify that this agreement is made without prior understanding,or connection with any corporation,firm,or person submitting a proposal for the same
materials,supplies or equipment,and is in all respects fair and wthout collusion or fraud.Iagree to abide by all conditions of this proposal and certify that
Iam authorized to sign this proposal for the proposer and that ths proposer is in compliance with all requirements,including but not limited to certification
requirements.In submitting a proposaUhe proposer offers and agrees that if the proposal isaccepted,the proposer will convey,sell,assign or transfer to
IFlorio^ngtilSriWear^teresNn and to all causes ol action it may now or hereafter acquire under the Anti-trust Laws of the United States and the StateofFloridafo^rice^ng^elating to the particular commodities or services purchased or acquired by the State of Florida.At the State's discretion,such assignment shall
be mage ancrbfijome ejlfictiyeatthe time we purchasing agency tenders final payment to the proposer.
ATHfionzec
R.W.Ledbetter
5se?s Signature
Proposer's Name (Please Print)
S.E.District Manager
Title
C UPARTMEKT OP MANACEM
SERVICE
Authorized Signature
Date
p
tf
Prepared for
SouthMiami,City of
Motor Pool
4795 SW 75th.Ave.
Miami,FL33155
P.O.Box934759,M«girt.FL 33093Tele:l*54-9*M285 Fas 1-954.98*42*5 Rotaad Kcnd.il #3*08
Bid pricing expires 6-16-1997
Shipto:
SouthMiami,City of
Motor Pool
4795 SW 75th.Ave.
Miami,FL33155
Dale:
5-12-1997
Customer No.
34-000000-000
Reference ID
Initial Quote
Requestedby
Pedro305-663-6335
Thank You for the chance to Quote.
Stock number
9-18804
9-IR21312
9-18803
9-800114
9-82402
9-43019
9-SFG425
9-67115
9-23510
Page 1 of 1
file ID 803
Description
CP-Air Ratchet#825
m-l/2"Imp.Wr.-*21312
CP-AirRatchet#828
329 pc.Tool set w/chest &roll-a-way
Multitester
24pc Punch/chisel set
Omega-Floor Jack
Twist Drill Bit Set 115 Pc
10"Mitre Saw
(Will get back to you on blades)
Merchandise
Total
Page Qw»
188
187
188
22
143
236
212
220
2
1
1
3
1
3
1
1
1
Price
62.96
206.96
62.96
1,075.50
22.46
44.96
386.10
197.91
152.96
Extended
125.92
206.96
62.96
3,226.50
22.46
134.88
386.10
197.91
152.96
4.516.65
4,516.65
(f