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Res. No. 089-97-10060RESOLUTION NO.89-97-10060 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH KRAYNAK OFFICE MACHINES INC. RELATING TO THE DISBURSEMENT OF THE SUM OF $1,130.35 FOR THE ANNUAL MAINTENANCE CONTRACT.THIS SUM WILL BE CHARGED TO 1320-513.4615 (REPAIR/MAINTENANCE OPERATING EQUIPMENT). WHEREAS,KRAYNAK OFFICE MACHINES,INC.is the provider of the annual service contract for allthe typewriters within City Hall,and the Police Department. WHEREAS,for the term of this agreement Kraynak Office Machines agrees to perform emergency maintenance inspections,lubricate,clean andrepair,atour option,all component parts ofthe typewriters under this contract. WHEREAS,the maintenance contract shall be effective July 1, 1997 through July 1,1998. NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA: Section 1.The City Manager be,and hereby is authorized to disburse the sum of $1,130.35 to Kraynak Office Machines Inc.forthe annual maintenance contract. Section 2. ATTEST That the disbursement be charged to 1320- 513.4615 (Repair/Maintenance Operating Equipment). Section 3.This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this ?n day of May 1997 APPROVED: <M-G D>-J-<u/Jj»i_ CITY CLERK READ AND APPROVED AS TO FORM: ~2?^i- CITY ATTORNEYr\r>vr t v COMMISSION VOTE:4-0 Mayor Price:Yea Vice Mayor Robaina:Yea Commissioner Bethel:Yea Commissioner Young:Yea ?i ft A ftft fi=:¥ffi To: From: Mayor andCity Commission L.Dennis Whitt City Manager CITY OF SOUTH MIAMI INTER-OFFICE MEMORANDUM Date:May 15,1997 Agenda Item #f U Re:Comm.Mtg.05/20/97 Kraynak Office Machine This resolution authorizes theCity Manager toexecuteaoneyear contract withKraynakOffice Machines,Inc.to perform maintenanceandrepairforallthe typewriters withinCityHall,andthe Police Department. I recommend approval. 5ENT BY:05-15-97 02:33PM 305 6677806 *•2 m KRAYNAK OFFICE MACHINES,INC. 915 N.E.3RD AVENUE •FORT LAUDERDALE.FL33304 KOM MLOgTRHMItrg CONTRACT TBHMS AND OOMMTTONg Our guaranteed machine performance agreement provides guaranteed service coverage.At tbe time of repair,tbe machine(o)will be cleaned,lubricated and adjusted.Worn or defective parts will be replaced with tbe new parts when necessary.There will be no additional charges for intermediate service calls necessary to keepyour equipment in operating condition. The Maintenance Contract does not cover dropped,abused,vanda lized or machine(s)damaged by fire,theft,power surges, lightning or acts of God.It does not cover typing elements, printwheels or fonts,the changing of ribbons or service calls due to operator error.It does not cover any repairs or parts needed due to foreign objects found in tbe machine(s)•Should a conplete chemical overhaul be necessary,it will be offered to the customer at the special Maintenance Contract discount rate. ALLMAINTENANCECONTRACTCHARGES ARE PAYABLEINADVANCE.The termofthisagreementisoneyear from thedateand from year to year thereafter.A notice for renewal will automatically be sent 90 days before the expiration date.The machines covered are as listed on the renewal invoice.Itisthe customers1 responsibility to notify KRAYNAK of any additions or deletions of machines to the contract.After the commencement date,eitber party shall have the right to cancel this agreement upon thirty days written notice.There will beno refund or credit givenon machine(s)that are lost,stolen or sold.If a machineistraded in,acreditorrefundwillbeissuedonlyif traded in to KRAYNAK OFFICE MACHINES.This agreement is non transferable to third parties • Mi •*** Fort Lauderdale (3©»764-2900 c\%s+MIAMI (306)751-3434 ^SU-FAX (30W779-1460 FED ID »65-04O4700 to S£NT BY:.05-15-97 03:15PM 00000000000000000000-?305 6677806 <tt 2 KRAYNAK OFFICE MACHINES,INCK915T."3RD aVeNUE .FORT LAUDERDALE.FL 33304 CUSTOMERS. MrtlWITOlNfT ^^«g»Mttwr TfTBMfiANPrnNniTIONS Our guaranteed machine pcrfonnance agreement provides guaranteed ^.fS^1*££%?&machU)will be cleaned,lubricated and adjusted.Worn or.elective paru,will^replaced w.U ^g£^necessary There will be no additional charges for intermediate serv.ee calls necessary to keep your equipment operating condition. The Mamtenance Agreement does not cover dropped,abused,™d>U»"™^^^^,surges lightning or acts of God.It does not cover typing elements,pnntwheels,pnnUieads or m™*"*"^1nSorCSS calls due to operator error.It does not cover any repairs or parts needed due to fi^****"*^mTchTe^sSoIa complete chemical overhaul j*"^^^^^Maintenance Agreement discount rate.The undersigned hereby authorizes KRAYNAK OFFICE MALHINM to proviae maintenance service as service indicates.Machine numbers will be listed. PHONE*. CUSTOMERNAME, ADDRESS. CITY STATE SIGNATURE (PRINTED)- SIGNATURE(WRITTEN). ALL MAINTENANCE AGREEMENT CHARGES ARE PAYABLE IN ADVANCE.The term of this lyeennt isc^Z^dateanTSi year to year thereafter.Anotice for renewal will automatically be sent 90 days before^c^iraultte The machines covered are as listed on the renewal invoice.It is the "^J**"**^^KRAYNAKofaiiyiiddiUonsorciletioMofrnachii^After the commencement date,ether party machines that are lost,stolen or sold If amachine is traded in.acred»t or refund will be issued only if traded into KRAYNAK OFFICE MACHINES.This agreement is non-transferable to all third parties. THTAI AMOUNT ZIP CODE EFFECTIVE DATE. m Fort Lauderdale OOS)784-2900 MIAMI (308)751-3434 FAX (306)779-1460 FSO.ID »6S-O4047OO 10 KRAYNAK OFFICE MACHINES,INC. FORTLAUDERDALE(954)764-2900 FAX NUMBER (954)779-1460 915 N.E.3rd AVENUE FORT LAUDERDALE,FLORIDA 33304 FEDERAL I.D.NO.65-0404700 05/09/97 SERVICE CONTRACT RENEWAL-INVOICE NUMBER 514200 u .i'AilihiErlT P.0.N'JM--£;': acquisition number. 040247 QUANTITY AND QUALITY RECEIVED AS CITY OF SOUTH MIAMI ulLLED. 6130 SUNSET DRIVE south miami Department Haad FL 33143 305-663.6300 SERIAL NUMBER MACHINE DESCRIPTION SOUTH MIAMI/POLICE 103572 11TP815 22851 22907 22961 237733 254588 256128 261508 676430 848879 849062 849069 850844 TOTAL CHARGES -6130 SUNSET DRIVE METRO DAOE XEROX 6010 METRO METRO METRO METRO METRO METRO METRO METRO METRO METRO METRO METRO METRO 721.55 DAOE DADE DADE OAOE DADE DADE DADE DADE DADE DAOE DADE DADE DADE IBM IBM IBM UIUI3 WW 30 WW3 WW3 SERIES WW10 SERIES XEROX 6020 XEROX 6020 XEROX 6020 IBM WW5 IBM WW3 IBM WW3 IBM WW3 IBM WW3 SALES TAX LET KRAYNAK SERVICE AND UPGRADE YOUR COMPUTER NETWORK ill!!'!!' ^Ei:KiiViH;|j; MAY 1 3 1W/ GATE. SOUTH II II .00 EFF OATE EXP DATE MIAMI.FL 07/03/97 07/03/97 07/03/97 07/03/97 07/03/97 07/03/97 07/03/97 07/03/97 07/03/97 07/03/97 07/03/97 07/03/97 07/03/97 07/03/97 07/03/98 07/03/98 07/03/98 07/03/98 07/03/98 07/03/98 07/03/98 07/03/98 07/03/98 07/03/98 07/03/98 07/03/98 07/03/98 07/03/98 INVOICE TOTAL PAGE* AMOUNT 52.13 43.89 38.41 38.41 38.41 38.41 93.28 93.28 93.28 38.41 38.41 38.41 38.41 38.41 721.55 CUSTOMER SIGNATURE ISW^LSERVKBOL 73 ROYAL'XEROX,/J!ROYAL taSftoSSSS?Jffls'SrtSeT,0 pUFChaSer un,il ,he amount of ,he invoice i8 P*"1 in **and merchandise may be repossessed without notice during regular business S^MSSSfflSSt^H^P6r m°mh 08%ANNUAL PERCENTAGE RATE>«"•»assessed on pas.due amount i,payment is n. Purchaser agrees to pay reasonable Attorney fees and collection charges incurred by the seller on any amount past due. Oflliv M i.-hiih'«iif l-'.-n IW-iipn m •V .|,«s S»*n i<v RrnciU is not ouoiwtvuzrt oury KRAYNAK OFFICE MACHINES,INC. FORTLAUDERDALE(954)764-2900 FAX NUMBER (954)779-1460 915 N.E.3rd AVENUE FORT LAUDERDALE,FLORIDA 33304 FEDERAL I.D.NO.65-0404700 05/09/97 SERVICE CONTRACT RENEUJA L-INVOICE NUMBER 514199 P.0.NUMGEF REQUISITION UUKCKtJkE. 040247 QUANTITY AND G-^LIVY RECEIVED AS CITY OF SOUTH MIA MI ^UW >4«SV\1 J I 6130 SUNSET DRIVE UiUED. SOUTH MIAMI fl 3 314 3 f ^/Wyj^Mii^^i•-'^•'•&sa fa*.- PAGE* 305-663.6300 :ERIAL NUMBER MACHINE DESCRIPTION OUTH MIA/PUBLIC WRK-6130 SUNSET DRIVE •672 METRO DADE IBM WW3 ;52733 METRO DADE IBM WW3 EFF DATE EXP DATE SOUTH MIAMI,FL. 07/01/9707/01/98 07/01/97 07/01/98 50UTH MIA/PARKS-REC -6130SUNSET DRIVE -SOUTH MIAMI,FL. 159753 METRO DADE WW50/70 MONITR 07/01/9707/01/98 07/01/97 07/01/9813957METRODADEJBMWW50 OUTH MIA/CITY M6R-6130 SUNSET DRIVE <0349 METRO DADE XEROX 6015 OUTH MIA/PLANNING -6130 SUNSET DRIVE 204 METRO OADE XEROX 6016 OUTH MIA/CITY CLERK-6130 SUNSET DRIVE 770800 METROOADESELIICORR. -SOUTH MIAMI,FL. 07/01/97 07/01/98 -SOUTH MIAMI,FL. 07/01/97 07/01/98 SOUTH MIAMI,FL. 07/01/97 07/01/98 OUTH MIA/FINANCE -6130 SUNSET DRIVE -SOUTH MIAMI,FL. 54854 METRODAOE XEROX 6010 607838 METRODADESELIICORR. 0272 METRODADEWW3SERIESII 00 07/01/97 07/01/98 07/01/97 07/01/98 07/01/97 07/01/98 INVOICE TOTAL AMOUNT 38.41 38.41 .00 82.30 52.13 52.13 27.44 52.13 27.44 38.41 TOTALCHARGES408.80"SALESTAX ET KRAYNAK SERVICE ANQ UPGRADE OUR COMPUTER NETWORK !!!!!!JJi!JfcA MM vigj j H!iif i 3 Mi————CUSTOMER SIGNATURE Titlefto'mel XEROX.7>1 ROYAL*m.XEROX 73IROYAL: hours for payment which is past due.J<0 purchaser untl1 me amount of ,he invoice is P3*in *""•and merchandise may be repossessed without notice during regular business E at DGriodic rata Of1 1/9%nor mnnth Hfio/.AK1MIIAI DCDreuTA^e n tret ...:n •.._.._ ;noreSS^^P6r m°mh 08%ANNUAL PER«NTAGE RATE,wi.l be assessed on past due amount i,payment is , Purchaser agrees to pay reasonable Attorney fees and collection charges incurred by the seller on any amount past due. 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