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6 - Actuarial Impact Statement January 12, 2017 Pension Board South Miami Pension Fund c/o Ms. Kyle Tintle Pension Administrator The Resource Centers, LLC 4360 Northlake Boulevard, Suite 206 Palm Beach Gardens, Florida 33410 Re: South Miami Pension Plan Actuarial Impact Statement Dear Kyle: As requested, we are pleased to enclose three (3) copies of an Actuarial Impact Statement as of October 1, 2015 for the Proposed Ordinance under the South Miami Pension Plan (Plan) with the State of Florida (copy enclosed). Background – For Police Lieutenants and Police Captains there is currently: • No cap on employee contributions. • Final Average Compensation is 1/36th of the final 36 consecutive months of compensation. • There is no Ordinance limit on the number of overtime hours included in pensionable pay for each fiscal year of pay. Proposed Ordinance – The proposed Ordinance:  For Police Lieutenants and Police Captains o Cap employee contributions at twelve percent (12%) of pensionable pay. o Final Average Compensation shall be best five-year average but not less than Final Average Compensation as of September 30, 2016. o Overtime hours included in pensionable pay capped at three hundred (300) hours each fiscal year. o Clarifies payments for accrued unused sick leave or accrued unused annual leave earned on or after October 1, 2016, shall not be considered pensionable compensation.  Creation of Preservation of Benefits Plan o Provides for a Plan to pay retirement benefits, if any, earned in excess of limits permitted by Section 415 of the Internal Revenue Code. Ms. Ms. Kyle Tintle January 12, 2017 Page Two Results – The following sets out the projected changes in the minimum annual required contributions for the City and Police Officers as a dollar amount and as a percentage of covered annual payroll. Item Incremental Reduction in Net City Annual Required Contribution Incremental Reduction in Police Officer Annual Contribution Proposed Ordinance $ 1,145 (0.0%) $ 1,145 (0.0%) Filing Requirements – We have prepared the Actuarial Impact Statement for filing with the State of Florida. Please note that this Statement must be signed and dated on behalf of the Board of Trustees. Copies of the Ordinance upon passage at first reading along with the signed and dated Actuarial Impact Statement are generally required to be filed with the State at the following address: Mr. Douglas E. Beckendorf, A.S.A. Bureau of Local Retirement Services Division of Retirement Building 8 Post Office Box 9000 Tallahassee, Florida 32315-9000 We understand the State requires funding no later than the fiscal year next following the effective date of any increase in costs resulting from the proposed Ordinance. Please forward a copy of the Ordinance upon passage at second reading to update our files. Actuarial Assumptions and Methods, Plan Provisions, Financial Data, Member Census Data – The actuarial assumptions and methods, financial data and member census data employed for purposes of our Actuarial Impact Statement are the same actuarial assumptions and methods, financial data and member census data to be utilized for the October 1, 2015 Actuarial Valuation unless otherwise specified herein. Based upon overtime pay reported by the City overtime pay reported for the October 1, 2015 Actuarial Valuation was less than three hundred (300) hours. We assumed this pattern would continue in the future. We understand unused sick leave and / or accrued unused annual leave was not considered pensionable earnings prior to the proposed Ordinance. Ms. Ms. Kyle Tintle January 12, 2017 Page Three Plan provisions employed for purposes of our Actuarial Impact Statement are the same Plan provisions to be utilized for the October 1, 2015 Actuarial Valuation as modified above. This Actuarial Impact Statement is intended to describe the estimated future financial effects of the proposed Plan provision changes on the Plan, and is not intended as a recommendation in favor of the benefit changes or in opposition of the Plan provision changes. If all actuarial assumptions are met and if all future minimum required contributions are paid, Plan assets will be sufficient to pay all Plan benefits. Plan minimum required contributions are determined in compliance with the requirements of the Florida Protection of Public Employee Retirement Benefits Act with normal cost determined as a level percent of covered payroll and a level dollar amortization payment using a maximum amortization period of 25 years. The Unfunded actuarial liabilities (UAL) shown on page 2 item 6 of the enclosed exhibits may not be appropriate for assessing the sufficiency of Plan assets to meet the estimated cost of settling benefit obligations but may be appropriate for assessing the need for or the amount of future contributions. The UAL would be different if it reflected the market value of assets rather than the smoothed actuarial value of assets. These calculations are based upon assumptions regarding future events. However, the Plan’s long term costs will be determined by actual future events, which may differ materially from the assumptions made. These calculations are also based upon present Plan provisions that are referenced in this Actuarial Impact Statement. If you have reason to believe the assumptions used are unreasonable, the Plan provisions are incorrectly described as referenced, important Plan provisions relevant to this proposed Actuarial Impact Statement are not described or that conditions have changed since the calculations were made, you should contact the undersigned prior to relying on information in this Actuarial Impact Statement. Future actuarial measurements may differ significantly from the current measurements presented in this report due to such factors as the following: Plan experience differing from that anticipated by the economic or demographic assumptions; changes in economic or demographic assumptions; increases or decreases expected as part of the natural operation of the methodology used for these measurements (such as the end of an amortization period); and changes in Plan provisions or applicable law. Due to the limited scope of the actuary’s assignment, the actuary did not perform an analysis of the potential range of such future measurements. Ms. Ms. Kyle Tintle January 12, 2017 Page Four This Actuarial Impact Statement should not be relied on for any purpose other than the purpose described in the primary communication. Determinations of the financial results associated with the benefits described in this report in a manner other than the intended purpose may produce significantly different results. This Actuarial Impact Statement has been prepared by actuaries who have substantial experience valuing public employee retirement plans. To the best of our knowledge the information contained in this report is accurate and fairly presents the actuarial position of the Plan as of the Actuarial Impact Statement date. All calculations have been made in conformity with generally accepted actuarial principles and practices, with the Actuarial Standards of Practice issued by the Actuarial Standards Board and with applicable statutes. This Actuarial Impact Statement may be provided to parties other than the Board only in its entirety and only with the permission of an approved representative of the Board. The signing actuaries are independent of the Plan sponsor. If you have reason to believe that the information provided in this Actuarial Impact Statement is inaccurate, or is in any way incomplete, or if you need further information in order to make an informed decision on the subject matter of this report, please contact the undersigned prior to making such decision. The undersigned are Members of the American Academy of Actuaries and meet the Qualification Standards of the American Academy of Actuaries to render the actuarial opinion contained herein. If you should have any question concerning the above or if we may be of further assistance with this matter, please do not hesitate to contact us. Sincerest regards, Lawrence F. Wilson, E.A., A.S.A. Senior Consultant and Actuary Kelly L. Adams, E.A., A.S.A. Consultant and Actuary Enclosures 1 ORDINANCE NO. _____ _ 2 3 An Ordinance amending the South Miami Pension Plan to implement the 4 Collective Bargaining Agreement between the City of South Miami and Dade 5 County Police Benevolent Association Lieutenants and Captains by 6 amending Chapter 16, Article II, Section 16-12, "Definitions" by amending 7 the definitions of Annual Compensation and final average compensation, as 8 it applies to the Police Lieutenants and Police Captains and by Adding A 9 Definition for Police Officer; by amending Sec. 16-19, "Contributions" to 10 place a limit on the total contributions made in any fiscal year by Police 11 Lieutenants and Police Captains; and amending Chapter 16, Article II 12 Section 16-23 (a)(2) to clarify how certain payments are to be treated under 13 Section 41S(b) of the Internal Revenue Code and amending Chapter 16, 14 Article II, by creating Section 16-27, "Preservation of Benefits Plan". 15 16 WHEREAS, the City of South Miami and the Dade County Police Benevolent 17 Association Lieutenants and Captains have entered into a new Collective Bargaining 18 Agreement ("Agreement"), effective October 1,2015 to September 30,2018; and 19 20 WHEREAS, it is the purpose and intention of the Agreement to provide for salaries, 21 fringe benefits and other terms and conditions of employment except as otherwise provided 22 by Constitution, Statute, Charter, Ordinance, Administrative Order or Personnel Rules and 23 Regulations; and 24 25 WHEREAS, Florida law requires that if any provIsion of a collective bargaining 26 agreement is in conflict with any ordinance over which the chief executive officer has no 27 amendatory power, the chief executive officer shall submit to the appropriate governmental 28 body having amendatory power a proposed amendment to such ordinance; and 29 30 WHEREAS, the City Commission wishes to change the terms of the South Miami 31 Pension Plan to effectuate the changes called for in the Agreement; and 32 33 WHEREAS, the City is desirous of creating a preservation of benefits plan to provide 34 for the payment of benefits that may be in excess of the limitations imposed by section 415(b) 35 of the Internal Revenue Code; and 36 37 WHEREAS the City is desirous of clarifying how COLA and other payments are to be 38 treated for purposes of determining the limitations imposed by section 415(b) of the Internal 39 Revenue Code; and 40 41 WHEREAS, the City Commission has received and reviewed an actuarial impact 42 statement related to such amendments; and 43 44 45 WHEREAS, the City Commission deems it to be in the public interest to provide these 46 changes to the pension plan; 1 47 48 NOW, THEREFORE, BE IT HEREBY ORDAINED BY THE MAYOR AND CITY 49 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, THAT: 50 51 Section 1: That Chapter 16 Article II, Section 16-12, "Definitions" of the City of 52 South Miami Code of Ordinances is hereby amended by amending the definition of 53 annual compensation as follows: 54 55 Annual compensation shall mean base wages and salaries, including 56 hazardous pay, overtime pay, vacation, sick leave, holiday pay, clothing allowance, 57 educational incentive and extra duty pay. However, for compensation earned by police 58 officers or sergeants on or after October 1, 2011, or for compensation earned by 59 lieutenants and captains on or after October 1! 2016. the maximum amount of 60 overtime hours that may be used to determine annual compensation for calculating 61 retirement benefits for anyone (1) fiscal year shall not exceed three hundred (300) 62 hours. Additionally, for police officers and sergeants, payments for accrued unused 63 sick leave or accrued unused annual leave earned on or after October 1, 2011, and 64 payments for extra duty or special detail work for a second party employer, performed 65 on or after October 1, 2011, shall not be considered a part of their annual 66 compensation for purposes of calculating their retirement benefits. Additionally. for 67 lieutenants and captains. payments for accrued unused sick leave or accrued unused 68 annual leave earned on or after October 1! 2016. shall not be considered a part of their 69 annual compensation for purposes of calculating their retirement benefits. In addition, 70 shift differential pay, assignment pay and bonuses for police officers and sergeants 71 shall not be considered a part of their annual compensation for purposes of calculating 72 their retirement benefits. Any additional or other forms of pay not specifically 73 mentioned hereinabove, for any and all employees, shall be excluded from the 74 definition of annual compensation. Additionally, for compensation earned by general 75 employees, on or after October 1, 2011, annual compensation excludescor:nmissions, 76 overtime pay, bonuses and any other forms of additional compensation earned outside 77 of base wages. 78 79 _Section 2: That Chapter 16 Article II, Section 16-12, "Definitions" of the City of South 80 Miami Code of Ordinances is hereby amended by amending the definition of average final 81 compensation as follows: 82 83 Final average compensation shall mean the participant's annual compensation, as 84 determined by the employer, acting in a uniform and nondiscriminatory manner. For general 85 employees, except for Second Tier Members, and AMSC Members effective October 1, 86 2011, final average compensation shall be averaged over the last five-year period, provided 87 however final average compensation over the last five-year period shall not be less than the 88 final average compensation as of September 30, 2011, under the definition of final average 89 compensation which existed as of September 30, 2011. For Second Tier Members, final 90 average compensation will be the average of the highest eight (8) years of credited service. 91 For ~MSC Members, final average compensation will be the average of the highest eight (8) 92 years of credited service. In the event an AMSC Member has less than eight (8) years, of 93 credited service, final average compensation will be the average of all the participant's annual 2 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 compensation over the period for which the Member received credited service. For Police Officers members covered under the police officers and sergeants collective bargaining agreement, final average compensation shall be the best five-year period of the Police Officer's or sergeant's career with the City of South Miami, provided however that for police officers and Sergeants, final average compensation over the best five-year period shall not be less than the final average compensation as of September 30, 2011, under the definition of final average compensation which existed as of September 30, 2011. Provided further that for Police Lieutenants and Police Captains, final average compensation over the best five- year period shall not be less than the final average compensation as of September 30, 2016, under the definition of final average compensation which existed as of September 30, 2016.The best five (5) years is defined as the highest five (5), twenty-six (26) consecutive pay periods within a police officers career and such consecutive year periods shall not overlap one another. For all other members, final average compensation shall be averaged over the last three year period but not less than the average of the participant's five (5) best years of annual compensation during the last ten (10) years of service. For all members final average compensation will end on the participant's retirement date, date of disability, date of termination of employment or the date of termination of the plan, whichever is applicable. Section 3: That Chapter 16 Article II, Section 16-12, "Definitions" of the City of South Miami Code of Ordinances is hereby amended by adding the definition of police officer as follows; Police Officer generally means all sworn police personnel, of whatever rank, provided however, where different rights and benefits are afforded to Police Captains and Police Lieutenants, the Plan may specifically apply those rights and benefits to Police Lieutenants or Captains. * * * Section 4. That Chapter 16 Article II, Section 16-19, Contributions, is amended to read as follows: a) Each participant, except as otherwise provided herein, shall contribute in each calendar year towards the cost of the participant's pension an amount equal to three (3) percent of the participant's earnings. Except as otherwise provided herein, no participant shall make any contributions toward the cost of any past service pension to which the participant is entitled under this plan. The employer shall contribute the balance of the cost, actuarially determined, of providing the benefits of the plan. The employer's contributions shall be deposited into the pension plan on at least a quarterly basis. Effective October 1, 1995, the pension contribution for all general employee participants, including those general employees that are now members of the retirement system, shall be increased from three (3) percent to five (5) percent of earnings. Effective October 1, 2001, the pension contribution for all general employee participants, including those general employees that are now members of the plan, shall be increased from five (5) percent to seven (7) percent of earnings. Police officer participant including bargaining unit employees, that are now members of the plan and any police officers who join the plan in the future shall, effective October 1, 1993, have their contribution increased from three (3) percent to five (5) percent of earnings. Effective October 1, 2001, police officer participants shall contribute 7.5 percent of earnings. 3 140 141 (1) General employee participants. Should the employer's annual contribution be 142 actuarially determined to exceed twelve (12) percent, both the employer and the participants 143 shall share equally the amount in excess of twelve (12) percent for that fiscal year Effective 144 October 1, 2005, should the total participant and employer's annual contribution be actuarially 145 determined to exceed fourteen (14) percent, both the employer and the general employee 146 participants shall share equally the amount in excess of fourteen (14) percent for that fiscal 147 year. Notwithstanding the above, the maximum general employee contribution rate will be 148 10% of earnings for fiscal years beginning on or after October 1, 2016. 149 150 (2) Police officer participants. Effective October 1, 2004, if the total Ppolice Oafficer 151 participants contributions and employer'§ contribution exceeds fifteen (15) percent of covered 152 police payroll for any fiscal year, the excess over fifteen (15) percent shall be shared equally 153 by the employer and Police Officer participants, provided however, that effective October 1, 154 2016, Police Lieutenants and Police Captains shall have their contributions capped at 12% of 155 earnings. Police Officer participant contributions shall be deposited in the plan immediately 156 after each pay period. Effective October 1, 2001 an amount actuarially determined, to provide 157 for certain minimum benefits required by Chapter 185, F.S. shall be paid from the South 158 Miami Police Officers Retirement Trust Fund to the plan each year, regardless of the growth 159 or diminution in future Chapter 185, F.S. funds. 160 161 (3) Second Tier Member participants. Second Tier Members shall contribute three (3) 162 percent of earnings. 163 164 (4) AMSC Member participants in the South Miami Pension Plan. AMSC Members shall 165 contribute seven (7) percent of earnings. 166 167 (5) General employees and AMSC Member participants in the defined contribution plan of 168 the City of South Miami referenced in Section 16-13 above. General employees and AMSC 169 Member participants in the defined contribution plan of the City of South Miami referenced in 170 Section 16-13 above shall contribute a minimum of three (3) percent of earnings. The City of 171 South Miami shall contribute seven (7) percent of earnings. 172 173 @ [Other participants.] Effective October 1, 2009, and for one (1) fiscal year thereafter 174 participant contributions for the following employee designations shall be reduced from the 175 above calculated percentages by two (2) percentage points: 176 177 (a) Nonbargaining unit employees. 178 (b) Members of the AFSME bargaining unit. 179 (c) Members of the police lieutenants and captains bargaining unit. 180 181 ill 415(c) Limitations. To the extent applicable, all employee contributions shall be in 182 accordance with Subsection 415(c) of the Internal Revenue Code and all regulations 183 thereunder, which subsections and regulations are incorporated herein by reference. 184 4 185 (b) All amounts paid by the employer to the insurance company in accordance with this plan 186 shall represent irrecoverable contributions, except as may be otherwise provided in 187 subsection 16-22(b). 188 189 (c) The employer shall pay the reasonable expenses of the pension board, including any 190 expenses for legal and actuarial services. . 191 192 Section 5. That Chapter 16 Article II, Section 16-23 (a)(2), "Compliance with 193 Internal Revenue Code" shall be amended to provide as follows: 194 (2) "Annual pension" means the sum of all annual benefits, payable in the form of a 195 straight life annuity. Benefits payable in any other form shall be adjusted to the larger of: 196 a. For limitation years beginning on or after July 1, 2007 197 (I) The straight life annuity (if any) payable to the member under the plan 198 commencing at the same annuity starting date as the member's form of benefit, or 199 (II) The actuarially equivalent straight life annuity commencing at the same 200 annuity starting date, computed using a 5.00 percent interest rate and the mortality 201 basis prescribed in Code Section 415(b)(2)(E)(v). 202 b. For limitation years beginning before July 1 , 2007. 203 (I) The actuarially equivalent straight life annuity commencing at the same 204 annuity starting date, computed using the interest rate and mortality basis specified by 205 the board of trustees for determining actuarial equivalence under the plan for the 206 particular form of payment, or 207 (II) The actuarially equivalent straight life annuity commencing at the same 208 annuity starting date, computed using a 5.00 percent interest rate and the mortality 209 basis prescribed in Code Section 415(b)(2)(E)(v). 210 No actuarial adjustment to the benefit shall be made for benefits that are not directly 211 related to retirement benefits (such as a qualified disability benefit, preretirement incidental 212 death benefits, and postretirement medical benefits); or the inclusion in the form of benefit of 213 an automatic benefit increase feature, provided the form of benefit is not subject to Section 214 417(e)(3) of the Internal Revenue Code and would otherwise satisfy the limitations of this 215 Subsection (a), and the amount payable under the form of benefit in any Limitation Year shall 216 not exceed the limits of this subsection (a) applicable at the annuity starting date, as 217 increased in subsequent years pursuant to Section 415(d) of the Code. 218 For this purpose, the dollar limit of section 415(b) of the Code shall be automatically adjusted 219 beginning with the first limitation year following a Member's severance of employment. in 220 accordance with Section 415(d) of the Code. For this purpose, an automatic benefit increase 5 221 feature is included in a form of benefit if the form of benefit provides for automatic, periodic 222 increases to the benefits paid in that form. 223 224 Section 6. That Chapter 16 Article II, Section 16-27, "Preservation of Benefit Plan" 225 of the City of South Miami Code of Ordinances is hereby created by adding as follows: 226 "Preservation of Benefits Plan" 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 242 243 244 245 (1) There is hereby created a preservation of benefits plan (2) Definitions. Maximum benefit means the retirement benefit a member is entitled to receive from the retirement system in any month after giving effect to any provision of a qualified plan designed to conform to section 415 of the Internal Revenue Code of 1986. as amended. Excess benefit participant means any member whose retirement benefit is determined on the basis of the retirement system without regard to limitations set forth in this division that exceed the maximum benefit under section 415 of the Internal Revenue Code of 1986. as amended. Preservation of benefits plan means the unfunded plan created by the City of South Miami to provide benefits to members that would be provided under the retirement system. but for the limitations imposed by section 415 of the Internal Revenue Code of 1986. as amended. Unrestricted benefit means the monthly retirement benefit. including. but not limited to. periodic increases provided in Sec. 16-14(b)(4) that a member. spouse. child or other beneficiary. would receive under the terms of the South Miami Pension Plan. except for the restrictions contained in this division. (2) Excess Retirement Benefits. 246 The excess retirement benefits above the limits permitted by the Internal 247 Revenue Code shall be as follows: 248 249 250 251 252 253 254 (a) (b) Funded from the general fund of the City of South Miami; and Paid annually concurrently with the City of South Miami's annual contribution to normal pension costs. which shall cause the City of South Miami to realize a reduction in normal pension costs in the same amount; and 6 255 256 257 258 259 260 261 262 263 264 265 266 267 268 269 270 271 272 273 274 275 276 277 278 279 280 281 282 283 284 285 286 287 288 289 290 291 292 293 (c) Be deposited into a separate account established to receive the City of South Miami's excess retirement benefit contributions, which accounts shall be separate and apart from the accounts established to receive the City of South Miami's normal pension contribution for the South Miami Pension Plan. (3) Administration of the Preservation of Benefits Plan. (a) The Board of Trustees of the South Miami Pension Plan is appointed as the committee to administer the Preservation of Benefits Plan for the retirees. (b) The actuaries for the South Miami Pension Plan shall calculate the amounts necessary to fund the defined benefit plan giving effect to the reductions caused by implementation of Section 415 of the Internal Revenue Code. (4) Payment of Excess Benefit. (a) (b) The unrestricted excess benefits shall be paid to each eligible excess benefit participant on a monthly basis in an amount equal to the difference between the allowable pension to be paid under the Internal Revenue Code and the amount of the defined benefit that would otherwise be paid if not for the benefit limitations. Should additional retirements occur during the year where the eligible member's retirement benefit exceeds the Section 415 limits, the Board of Trustees of the South Miami Pension Plan shall calculate the additional excess benefit amount required for the remainder of the fiscal year and should such amount exceed the amount available from the funds provided for the fiscal year, the Board of Trustees shall notify the City of South Miami of the additional funds required. Upon the City of South Miami's receipt of notice of the additional funds required, the City of South Miami shall forward the additional funds required. The requirement for additional funds paid by the City of South Miami shall be reflected as a reduction in the City of South Miami's contribution of normal pension costs for the following year. 7 294 (5) Intent. 295 IRC Section 415(m). This Preservation of Benefits Plan is 296 intended to be a "qualified governmental excess benefit 297 arrangement" described in Section 414(m) of the Internal 298 Revenue Code and shall be administered in a manner consistent 299 with those requirements. 300 301 Section 6. Rules of Construction. This ordinance will be construed in accordance 302 with Florida statutory law and Florida case law. 303 Section 7. Codification. The provisions of this ordinance shall become and be 304 made part of the Code of Ordinances of the City of South Miami as amended; that the 305 sections of this ordinance may be renumbered or re-Iettered to accomplish such intention; 306 and that the word "ordinance" may be changed to "section" or other appropriate word. 307 308 Section 8. Severability. If any section, clause, sentence, or phrase of this ordinance 309 is for any reason held invalid or unconstitutional by a court of competent jurisdiction, this 310 holding shall not affect the validity of the remaining portions of this ordinance. 311 312 Section 9. Ordinances in Conflict. All ordinances or parts of ordinances and all 313 section and parts of sections of ordinances in direct conflict herewith are hereby repealed. 314 315 Section 10. Effective Date. This ordinance shall become effective upon enactment. 316 317 318 319 320 321 322 323 324 325 326 327 328 329 330 331 332 333 334 335 336 PASSED AND ENACTED this __ day of _____ , 2016. ATTEST: CITY CLERK 1st Reading 2nd Reading READ AND APPROVED AS TO FORM: LANGUAGE, LEGALITY AND EXECUTION THEREOF CITY ATTORNEY 8 APPROVED: MAYOR COMMISSION VOTE: Mayor Stoddard: Vice Mayor Welsh Commissioner Edmond: Commissioner Harris: Commissioner Liebman: A.Description of Proposed Amendment Police Lieutenants and Police Captains Creation of Preservation of Benefits Plan B. An estimate of the cost of implementing this amendment (see attachment) C.In my opinion,theproposed changesare in compliance with Part VII,Chapter 112,Florida Statutes and Section 14, Article X of the State Constitution. Chairman, Pension Board Date Pay for overtime hours capped at three hundred (300) hours per fiscal year on or after October 1, 2016. South Miami Pension Plan Actuarial Impact Statement as of October 1, 2015 Final Average Compensation is bestfive-yearaverage not lessthan the Final Average Compensation as of September 30, 2016. Employee contributions capped at twelve percent (12%) effective October 1, 2016. Clarifies pay for unused sick and / or accrued leave shall not be included in pensionable pay. Provides for a Plan to payretirementbenefits,if any,earned in excess of limitspermitted by Section 415ofthe Internal Revenue Code. A.Description of Proposed Amendment Police Lieutenants and Police Captains B. An estimate of the cost of implementing this amendment (see attachment) C.In my opinion,theproposed changesare in compliance with Part VII,Chapter 112,Florida Statutes and Section 14, Article X of the State Constitution. Chairman, Pension Board Date Pay for overtime hours capped at three hundred (300) hours per fiscal year on or after October 1, 2016. South Miami Pension Plan Actuarial Impact Statement as of October 1, 2015 Final Average Compensation is bestfive-yearaverage not lessthan the Final Average Compensation as of September 30, 2016. Employee contributions capped at twelve percent (12%) effective October 1, 2016. Clarifies pay for unused sick and / or accrued leave shall not be included in pensionable pay. -1- Proposed Valuation Ordinance 10/01/2015 10/01/2015 A.Participant Data 1.Active participants 48 48 2.Retired participants and beneficiaries receiving benefits 16 16 3.Disabled participants receiving benefits 0 0 4.Terminated vested participants 4 4 5.Annual payroll of active participants 3,229,332$ 3,229,332$ 6.Expected payroll of active employees for the following year 3,316,524$ 3,316,524$ 7.Annual benefits payable to those currently receiving benefits 622,523$ 622,523$ B.Assets 1.Market Value of Assets 18,502,750$ 18,502,750$ 2.Smoothed Actuarial Value of Assets 18,525,155$ 18,525,155$ C.Liabilities 1.Actuarial present value of future expected benefit payments for active members a.Retirement benefits 14,351,993$ 14,333,012$ b.Vesting benefits 1,220,015 1,220,015 c.Death benefits 52,330 52,330 d.Disability benefits 366,920 366,368 e.Refunds 270,621 270,621 f.Total 16,261,879$ 16,242,346$ 2.Actuarial present value of future expected benefit payments for terminated vested members 729,062$ 729,062$ South Miami Pension Plan Actuarial Impact Statement as of October 1, 2015 (Police Officers) -2- Proposed Valuation Ordinance 10/01/2015 10/01/2015 3.Actuarial present value of future expected benefit payments for members currently receiving benefits a.Service retired 7,692,059$ 7,692,059$ b.Disability retired 0 0 c.Beneficiaries 0 0 d.Miscellaneous 75,355 75,355 e.Total 7,767,414$ 7,767,414$ 4.Total actuarial present value of future expected benefit payments 24,758,355$ 24,738,822$ 5.Actuarial accrued liabilities 20,715,579$ 20,696,839$ 6.Unfunded actuarial liabilities 2,190,424$ 2,171,684$ D.Statement of Accumulated Plan Benefits 1.Actuarial present value of accumulated vested benefits a.Participants currently receiving benefits 7,692,059$ 7,692,059$ b.Other participants 7,964,322 7,964,322 c.Total 15,656,381$ 15,656,381$ 2.Actuarial present value of accumulated non- vested plan benefits 1,623,447 1,623,447 3.Total actuarial present value of accumulated plan benefits 17,279,828$ 17,279,828$ South Miami Pension Plan Actuarial Impact Statement as of October 1, 2015 (Police Officers) -3- Proposed Valuation Ordinance 10/01/2015 10/01/2015 E.Pension Cost 1.Total normal cost (including expenses)629,716$ 629,319$ 2.Payment required to amortize unfunded liability 189,592 188,485 3.Interest adjustment 29,809 29,084 4.Total required contribution 849,117$ 846,888$ 5.Item 4 as a percentage of payroll 26.3%26.2% 6.Estimated member contributions 377,353$ 376,208$ 7.Item 6 as a percentage of payroll 11.4%1 11.3%1 8.Estimated State contributions 37,780$ 37,780$ 9.Item 8 as a percentage of payroll 1.1%1 1.1%1 10.Net amount payable by City 456,910$ 455,765$ 11.Item 10 as a percentage of payroll 13.8%1 13.7%1 F.Disclosure of Following Items: 1.Actuarial present value of future salaries - attained age 22,978,643$ 22,978,643$ 2.Actuarial present value of future employee contributions - attained age 1,723,398$ 1,723,398$ 3.Actuarial present value of future contributions from other sources N/A N/A 4.Amount of active members' accumulated contributions 3,508,610$ 3,508,610$ 5.Actuarial present value of future salaries and future benefits at entry age N/A N/A 6.Actuarial present value of future employee contributions at entry age N/A N/A 1 Percent of expected 2016-2017 covered payroll ($3,316,524) (Police Officers) Actuarial Impact Statement as of October 1, 2015 South Miami Pension Plan -4- Remaining Unfunded Actuarial Current Unfunded Amortization Funding Accrued Liabilities - Police Liabilities Payment Period 10/01/2013 Combined Bases *(39,803) (5,250) 9 years 10/01/1995 Actuarial Loss (Gain)(112,263) (13,605) 10 years 10/01/1995 Plan Amendment 161,155 19,530 10 years 10/01/1996 Actuarial Loss (Gain)(67,550) (7,596) 11 years 10/01/1997 Actuarial Loss (Gain)(134,458) (14,146) 12 years 10/01/1998 Actuarial Loss (Gain)(223,284) (22,126) 13 years 10/01/1999 Actuarial Loss (Gain)(73,919) (6,939) 14 years 10/01/1999 Plan Amendment 97,388 9,143 14 years 10/01/2001 Actuarial Loss (Gain)845,048 72,219 16 years 10/01/2001 Method Change (425,006) (36,322) 16 years 10/01/2001 Plan Amendment 664,956 56,828 16 years 10/01/2002 Actuarial Loss (Gain)651,880 53,469 17 years 10/01/2002 Plan Amendment 162,795 13,353 17 years 10/01/2003 Actuarial Loss (Gain)485,723 38,364 18 years 10/01/2003 Plan Amendment 205,317 16,217 18 years 10/01/2004 Actuarial Loss (Gain)120,030 9,156 19 years 10/01/2004 Plan Amendment 187,023 14,266 19 years 10/01/2005 Actuarial Loss (Gain)(379,447) (28,026) 20 years 10/01/2006 Actuarial Loss (Gain)783,740 56,184 21 years 10/01/2006 Assumption Change 332,962 23,869 21 years 10/01/2007 Actuarial Loss (Gain)(321,441) (22,412) 22 years 10/01/2008 Actuarial Loss (Gain)151,426 10,289 23 years 10/01/2009 Actuarial Loss (Gain)333,489 22,119 24 years 10/01/2009 Assumption Change / Plan Amendment 479,013 31,771 24 years 10/01/2010 Actuarial Loss (Gain)121,704 7,892 25 years 10/01/2010 Assumption Change / Plan Amendment 1,178,980 76,456 25 years 10/01/2011 Actuarial Loss (Gain)(786,518) (49,941) 26 years 10/01/2011 Assumption Change / Plan Amendment (229,704) (14,585) 26 years 10/01/2012 Actuarial Loss (Gain)182,889 11,385 27 years 10/01/2012 Assumption Change (876,081) (54,539) 27 years 10/01/2013 Actuarial Loss (Gain)(499,367) (30,516) 28 years 10/01/2014 Actuarial Loss (Gain)(475,853) (28,577) 29 years 10/01/2015 Actuarial Loss (Gain)(310,400) (18,338) 30 years 10/01/2015 Proposed Ordinance (18,740) (1,107) 30 years TOTAL 2,171,684$ 188,485$ * Combined per Internal Revenue Code Regulation 1.412(b)-1 Enrollment Number: 14-02802 Dated:January 12, 2017 Lawrence F. Wilson, A.S.A. South Miami Pension Plan Actuarial Impact Statement as of October 1, 2015 This actuarial valuation and/or cost determination was prepared and completed by me orunder my direct supervision,andIacknowledge responsibility forthe results.To the best of my knowledge,the resultsare completeand accurate,and in my opinion,thetechniquesandassumptions usedarereasonable and meet the requirementsandintentof Part VII,Chapter112,Florida Statutes.Based uponourunderstandingoftheplan, there is nobenefitorexpense to beprovidedbytheplanand/orpaid from theplan's assets for which liabilities or current costs have not beenestablished orother wise providedfor in thevaluation.All known events ortrends which may require materialincrease in plan costs orrequiredcontribution rates have beentaken into account in the valuation. -5- A.Effective Date: B.Eligibility Requirements: 1.General Employees 2.Police Officers 3.Administration Management Service Class (AMSC) City Manager City Attorney City Clerk Assistant / Deputy City Manager Finance Director / Chief Financial Officer Chief of Police Planning and Zoning Director Building Director Director of Public Works Chief Administrative Officer (currently Finance Office Manager) Chief Procurement Officer (currently Purchasing Manager) Parks and Recreation Director Employees of the City with the following positions who do not elect to participate in a defined contribution plan of the City: Any regular full-time Police Officer is eligible to enter the plan as of date of employment. Any regular full-time employeehired onor afterOctober 1,2011 and not participatingin the Planas of October 1,2016 who elects tojoin or failsto makeanyelection within ninety(90)days from effectivedate ofOrdinance iseligibleto enter the Planas a Tier 2 employeeas ofthe effectivedate of Ordinance. Any regular full-time employeehired onor afterOctober 1,2016 who elects tojoin or failsto make anyelection within ninety(90)days from date of hire iseligibleto enter the Planas a Tier 2 employee as of their date of hire. South Miami Pension Plan Outline of Principal Provisions of the Retirement Plan October 1, 1965. Most recently amended by Ordinance 22-16-2255 adopted September 20, 2016. Any regular full-time employeehired before October 1,2011 iseligibleto enter the plan followingthe completion of six months of Credited Service and attainment of age 20. -6- C.Credited Service: 1.General Employees 2.Police Officers D.Final Monthly Compensation (FMC): South Miami Pension Plan Outline of Principal Provisions of the Retirement Plan EffectiveOctober 1,2011,Final Average Compensation for GeneralEmployees is 1/60thofthe final 60 consecutivemonthsof basic compensation,provided itis not lessthan the Final Average Compensation as of September 30,2011 based onthe definition above.Basic compensation shallmeanbasewagesandsalaries, excluding commissions,overtime pay,bonuses andany other forms ofadditionalcompensation earned outsideof base wages. EffectiveOctober 1,2011,Final Average Compensation for memberscovered underthe Police Officers and Sergeants collective bargaining agreement is the best five(5)years of basic compensation,provided itis not less than the Final Average Compensation as of September 30,2011 based onthe definition above.Basic compensation shallmeanbasewagesandsalaries,includingup to 300hoursof overtimein a fiscalyearand excluding payments for accrued unused sick orannual leave,extra dutyor specialdetail work,shift differential, assignment pay, bonuses and any other forms of additional compensation earned outside of base wages. Final Average Compensation is 1/36thofthe final 36consecutivemonthsofcompensation.For Police Officers, not lessthan 1/5thofthehighest five(5)years outofthe last (10)tenyears ofcompensation.Compensation shall mean regular wages and salaries, excluding bonuses, vacation, sick leave and other additional compensation. Continuous employment.Creditedserviceshallexclude continuousemploymentprior to plan participation as follows:(1)If employed prior to October 1,1973,creditedserviceshallexclude the first two years of continuousemployment andany additional year ofcontinuousemploymentprior toattainment of age 25.(2) If employed onor afterOctober 1,1973,creditedserviceshallexclude the first six (6)monthsofcontinuous employment and continuous employment prior to age 20. Creditedservice for Tier 2 employeesand AMSC will becontinuousemployment from the date of hirefor all purposes except for benefit accruals which will be from the later of October 1, 2016 or date of hire. Continuous employment.For Police Officers who didnot participate when first eligible for theplan,credited serviceshallexclude continuousemploymentprior to plan participation as follows:(1)If employed prior to October 1,1973,creditedserviceshallexclude the first two years ofcontinuousemployment andany additional year ofcontinuousemploymentprior toattainment of age 25.(2)If employed onor afterOctober 1,1973,creditedserviceshallexclude the first six (6)monthsofcontinuousemployment and continuous employment prior to age 20. -7- D.Final Monthly Compensation (FMC) (cont'd): E.Normal Retirement: 1.Eligibility: a.General Employees: b.Police Officers: c.AMSC: 2.Benefit: The monthly plan benefit is the product of: a.FMC, b.Credited service during the appropriate period and c.The appropriate benefit percentage The appropriate benefit percentages are: a.General Employees For Credited Service Percentage Through September 30, 1999 2.50% October 1, 1999 through September 30, 2011 2.75% October 1, 2011 and thereafter 2.25% Attainment of age 55 and completion of ten (10)years of creditedservice for benefits accrued as of September 30, 2011. Attainment of age 60 and completion of ten (10)years of creditedservice for benefitsaccruedafterSeptember 30,2011,including increases in the accruedbenefitas of September 30,2011due to increases in the Final Average Compensation. Attainment of age 60 and completion of ten (10)years of creditedservice or completion of twenty-five (25) years of credited service regardless of age. Attainment of age 65 and completion of three (3)years of creditedservice or completion of thirty-three (33) years of credited service regardless of age. South Miami Pension Plan Outline of Principal Provisions of the Retirement Plan Attainment of age 65 and completion of ten (10)years of creditedservice or completion of thirty-three (33)years of creditedserviceregardless of age for Tier 2 employees. Final Average Compenation for Tier 2 GeneralEmployeesand AMSC shall bethe average ofthehighest eight (8) years of credit service. EffectiveOctober 1,2016,Final Average Compensation for memberscovered underthe Miami-Dade County Police Benevolent Association Upper-CollectiveBargainningUnion (Lieutenants &Captains)collective bargaining agreement is the best five(5)years of basic compensation,provided itis not lessthan the Final Average Compensation as of September 30,2016 based onthe definition above.Basic compensation shallmean basewagesandsalaries,includingup to 300hoursof overtimein a fiscalyearand excluding payments for accrued unused sick orannual leave,extra dutyor specialdetail work,shift differential,assignment pay,bonuses andany other forms of additional compensation earned outside of base wages. -8- E.Normal Retirement (cont'd): 2.Benefit: b.Police Officers For Credited Service Percentage Through September 30, 1995 2.00% October 1, 1995 through Septe 2.25% October 1, 1996 through Septe 2.50% October 1, 1997 through Septe 2.75% October 1, 2001 through Septe 2.80% October 1, 2002 through Septe 2.90% October 1, 2003 and thereafter 3.00% c.General Employees (Tier 2)For Credited Service Percentage October 1, 2016 and thereafter 1.60% d.AMSC For Credited Service Percentage October 1, 2016 and thereafter 3.00% F.Supplemental Benefit: G.Early Retirement: 1.Eligibility: a.Police Officers: b.AMSC: 2.Benefit: a.Police Officers: No cost-of-living supplemental benefit is provided for AMSC Employees for benefit accruals on or after October 1, 2011. Attainment of age 50 and completion of 15 years of credited service. Attainment of age 55 and completion of 10 years of credited service. Accrued benefit based upon FMC and credited service as of early retirement date, reduced 3% for each year that the benefit commencement date precedes Normal Retirement. Outline of Principal Provisions of the Retirement Plan A cost-of-living supplemental benefit based upon the consumer price index is provided upon retirement. The annual increase is limited to 3%. For General Employees the cost-of-living supplemental benefit is only provided on the accrued benefit as of September 30, 2011 and does not apply to increases in this accrued benefit due to increases in the Final Average Compensation. No cost-of-living supplemental benefit is provided for Tier 2 General Employees. -9- G.Early Retirement (cont'd): 2.Benefit: b.AMSC: H.Delayed Retirement: 1.Eligibility: 2.Benefit: I.Disability Retirement: 1.Eligibility: 2.Benefit: J.Pre-Retirement Death Benefit: K.Benefit Upon Termination of Service: 1. a. b. South Miami Pension Plan Outline of Principal Provisions of the Retirement Plan No supplemental benefit shall be payable to vested terminees. Benefit payable at normal retirement equal to the greater of: Accruedbenefitbased upon FMC andcreditedserviceas of date of terminationtimes the vesting percentage shown below, or Benefitwhichcan besupportedbythe accumulatedmember contributions with interest to normal retirement date. The beneficiary shall receive the member's accumulated employee contributions. Retirement subsequent to normal retirement date. Accrued benefit based upon FMC and credited service as of delayed retirement date. Totally and permanently disabled for a six month period while actively employed. Accrued benefit based upon FMC and credited service as of date of disability, actuaria reduced as for early retirement for early commencement. Accrued benefit based upon FMC and credited service as of early retirement date, redu for each of the first five years and 1/30 for the next five years that the benefit commen date precedes Normal Retirement. -10- K.Benefit Upon Termination of Service: 2.Vesting Schedule: All employees except AMSC: Years of Vesting Credited Service Percentage Less than 10 0% 10 or more years 100% AMSC employees: Years of Vesting Credited Service Percentage Less than 3 0% 3 or more years 100% 3.Refund Option: L.Member Contributions: M.Normal Form of Retirement Income: South Miami Pension Plan Outline of Principal Provisions of the Retirement Plan The normal form of paymentshall bea life annuity with a guarantee ofa refund of accumulated employee contributions. Members contribute7.0%(3.0%for Tier 2 GeneralEmployeesand 7.5%for Police Officers)of member's basic annual compensation. Shouldthe City contribution for Police Officers be actuariallydetermined to exceed 7.5%,not including expenses,boththe City and the Police Officers will shareequally in theamount in excess of 7.5% but not more than 12.0% for Police Lieutenants and Police Captains. Shouldthe City contribution for GeneralEmployees be actuariallydetermined to exceed 7.0%, notincluding expenses,boththe City and the GeneralEmployees (other thanTier 2 and AMSC participants)will shareequally in theamount in excess of7.0%.The employee contribution is capped at 10% as of October 1, 2016. A terminated membermayelect to receive a refund of accumulated contributionswithout interest in lieu of receiving any other plan benefits. -11- N.Changes Since Previous Actuarial Impact Statement: Final Monthly Compensation (FMC) was: L.Member Contributions (was): Members contribute7.0%(3.0%for Tier 2 GeneralEmployeesand 7.5%for Police Officers)of member's basic annual compensation. Shouldthe City contribution for GeneralEmployees be actuariallydetermined to exceed 7.0%,notincluding expenses,boththe City and the GeneralEmployees (other thanTier 2 and AMSC participants)will share equally in the amount in excess of 7.0%. The employee contribution is capped at 10% as of October 1, 2016. Shouldthe City contribution for Police Officers be actuariallydetermined to exceed 7.5%,notincluding expenses, both the City and the Police Officers will share equally in the amount in excess of 7.5%. EffectiveOctober 1,2011,Final Average Compensation for GeneralEmployees is 1/60thofthe final 60 consecutivemonthsof basic compensation,provided itis not lessthan the Final Average Compensation as of September 30,2011 based onthe definition above.Basic compensation shallmeanbasewagesandsalaries, excluding commissions,overtime pay,bonuses andany other forms ofadditionalcompensation earned outside of base wages. South Miami Pension Plan Outline of Principal Provisions of the Retirement Plan EffectiveOctober 1,2011,Final Average Compensation for memberscovered underthe Police Officers and Sergeants collective bargaining agreement is the best five(5)years of basic compensation,provided itis not lessthan the Final Average Compensation as of September 30,2011 based onthe definition above.Basic compensation shallmeanbasewagesandsalaries,includingup to 300hoursof overtimein a fiscalyearand excluding payments for accrued unused sick orannual leave,extra dutyor specialdetail work,shift differential,assignment pay,bonuses andany other forms ofadditionalcompensation earned outsideof base Final Average Compensation is 1/36thofthe final 36consecutivemonthsofcompensation.For Police Officers,not lessthan 1/5thofthehighest five(5)years outofthe last (10)tenyears ofcompensation. Compensation shallmeanregularwagesandsalaries,excludingbonuses,vacation,sickleaveand other additional compensation. Final Average Compenation for Tier 2 GeneralEmployeesand AMSC shall bethe average ofthehighest eight (8) years of credit service. -12- A.Mortality B.Investment Return to be Earned by Fund C.Allowances for Expenses or Contingencies D.Employee Withdrawal Rates Service Police General 1 - 2 12.00 20.00 3 - 6 8.00 9.25 7 - 10 8.00 5.00 11 & Over 3.50 5.00 E.Disability Rates Per 100 Employees For healthyGeneral Employee participants,the RP 2000 Mortality Tablewasused with separate rates for malesandfemalesand for annuitants and non-annuitants,and fully generational mortality improvements projected to each future decrement date with Scale AA. 1985 Disability Study, Class 1 with separate rates for females was used. South Miami Pension Plan Actuarial Assumptions and Methods Used in the Valuation Withdrawal Rates Actual expenses paid in previous year. 7.375%, compounded annually, net of investment expenses. For healthy Police Officer participants,the RP 2000Combined Mortality Table with Blue Collar Adjustment wasused with separaterates for malesandfemalesand fully generational mortality improvements projected to each future decrement date with Scale AA. For disabled participants,the RP 2000 Disabled Mortality Tablewasused with separaterates for malesandfemalesand fully generational mortality improvements projected to each future decrement date with Scale AA. Withdrawalrates for malesand for femaleswereused in accordance with thefollowing illustrative example based upon number of years of service: -13- F.Marital Assumptions G.Salary Increase Factors Service Police General 0 - 9 5.25%5.25% 10 - 14 3.75%4.75% 15 - 19 3.75%4.25% 20 & over 3.75%3.75% H.Increase in Covered Payroll I.Retirement Rates Years Preceding Normal Retirement Police 1 - 6 5% 7 - 10 10% Age Police General 55 - 59 N/A 10% 60 - 61 25%10% 62 - 64 40%25% 65 - 66 100%25% 67 & above 100%100% Service Police 25 years 100% General Employees who retire priorto age sixty(60)but after attainmentof ten (10)years ofservice (55& 10) are assumed to receive an actuarially reduced benefit payable immediately upon retirement. Rates of early retirement for Police Officers were used in accordance with the following table. Rates of normal retirement were used in accordance with the following tables. Used in the Valuation South Miami Pension Plan Actuarial Assumptions and Methods 4.0%peryear,limitedto average annual increase overmost recenttenyears (2.7%)butnotlessthan0.0% for Police Officers.No increase in covered payrollisassumed for General Employees -Plan was closedto newly hired General Employees October 1, 2011. 100%ofactive members are assumedtobe married.Where applicable,females are assumedtobethree years younger than their male spouses. Current salary isassumedto increase in accordance withthefollowingtable based uponnumberof years of service. -14- J.Cost of Living Increases K.Valuation of Assets L.Cost Methods Normal Retirement, Termination, Disability and Pre-Retirement Death Benefit: Entry-Age-Actuarial Cost Method M.Changes Since Previous Valuation None. South Miami Pension Plan Actuarial Assumptions and Methods Future cost of living increases are assumed to be 3.0% per annum. The method used for determining the actuarial valueof assetsphases in thedeviation between the expectedandactual return on assetsat the rate of20%peryear.The actuarial valueof assets will be further adjusted to the extentnecessary to fall within thecorridorwhose lower limitis 80%ofthe fairmarket valueof planassetsand whoseupper limitis 120%ofthe fair market value of plan assets. Under this methodthenormal cost for eachactiveemployee is theamount which is calculated to bea levelpercentage of paythat wouldbe required annually from his date of hire to his retirement age to fundhis estimated benefits,assumingthe Planhadalwaysbeen in effect.The normal cost for the Plan is thesumoftheindividualnormal costs for allactive participants. The actuarialaccrued liability as of any valuation date for eachactiveemployee or inactive employee who iseligibleto receivebenefits underthe plan is the excess ofthe actuarialpresent valueof estimated future benefits overthe actuarialpresent valueof currentand future normal costs.The unfunded actuarialaccrued liability as of any valuation date is the excess ofthe actuarial accrued liability over the actuarial value of assets of the Plan. Used in the Valuation