3THE CITY OF PLEASANT LIVING
To:
FROM:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
DATE: January 17, 2017 . Agenda Item No.: '3
SUBJECT:
BACKGROUND:
FUND & ACCOUNT:
ATTACHMENTS:
A Resolution authorizing the City Manager to enter into a contract for
consulting services with Redevelopment Management Associates (RMA)
for Phase I of a business improvement district plan.
South Miami Hometown, Inc. and Red Sunset Merchants Association
have requested that the City join with them in establishing a Business
Improvement District in the downtown area of the City. A consultant,
Redevelopment Management Associates, (RMA) was chosen by South
Miami Hometown, Inc. and Red Sunset Merchants Association and have
been negotiating with RMA for the establishment of a Business
Improvement District with the help of the City.
The total agreement which includes 3 phases, is for a total contract
amount of $27,450. The resolution being presented for your review and
approval is to approve specifically Phase I and the City's responsible
expenditure amount of $5,000 which represents 1/3 of the cost for Phase
I. The last two phases are contingent upon the results from Phase I and
approval of this resolution does not provide for the City to expend any
amount towards phases 2 or 3.
The total expenditure of $5,000 shall be charged to the City Manager,
Contractual Services, account number 001-1310-513-3450, which has a
balance of $65,000 before this request was made.
Resolution
Business Improvement Agreement
Redevelopment Management Associates, (RMA) Proposal
Sun-Biz
1 RESOLUTION NO: _____ _
2 A Resolution authorizing the City Manager to enter into a contract for
3 consulting services with Redevelopment Management Associates, LLC
4 (RMA) for Phase I of a business improvement district plan.
5 WHEREAS, South Miami Hometown, Inc. and Red Sunset Merchants Association
6 have requested that the City join with them in establishing a Business Improvement
7 District in the downtown area of the City; and
8 WHEREAS, RMA was chosen by South Miami Hometown, Inc. and Red Sunset
9 Merchants Association and they have been negotiating with RMA for the establishment
10 of a Business Improvement District to be formed with the help of the City; and
11
12 WHEREAS, the process for the establishment of a Business Improvement District
13 . would involve 3 phases for a total contract amount of $27,450
14
15 WHEREAS, RMA quoted a contract price of $15,000 to complete Phase I to be
16 shared equally by the City, South Miami Hometown, Inc. and Red Sunset Merchants
17 Association; and
18
19 WHEREAS, the City's portion to complete Phase I of the engagement was quoted
20 as being $5,000 which represents 1/3 ofthe total cost for Phase I; and
21
22 WHEREAS, the last two phases for the creation of the Business Improvement
23 District are contingent upon the results from Phase I.
24 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
25 THE CITY OF SOUTH MIAMI, FLORIDA;
26 Section 1. The City Manager is authorized to join with South Miami Hometown,
27 Inc. and Red Sunset Merchants Association and enter into a contract with
28 Redevelopment Management Associates, LLC for the completion of a business
29 improvement district plan for an amount not to exceed $5,000, which represents 1/3 of
30 the total cost for Phase I.
31 Section 2. Severability. If any section, clause, sentence, or phrase of this
32 resolution is for any reason held invalid or unconstitutional by a court of competent
33 jurisdiction, this holding shall not affect the validity of the remaining portions of this
34 resolution.
35 Section 3. Effective Date: This resolution shall take effect immediately upon
36 enactment.
37
38
PASSED AND ADOPTED this _ day of ____ , 2017
Page 1 of2
1 ATIEST: APPROVED:
2
3
4
5 CITY CLERK MAYOR
6
7
8 COMMISSION VOTE:
9 READ AND APPROVED AS TO FORM,
10 LANGUAGE, LEGALITY AND EXECUTION Mayor Stoddard:
11 EXECUTION THEREOF Vice Mayor Welsh:
12 Commissioner Harris:
13 Commissioner Liebman:
14 CITY ATIORNEY Commissioner Edmond:
Page 2 of2
General Condition to Contract for
Establishment of Business Improvement District
THIS CONTRACT, entered into this __ day of , 20-, by the CITY
OF SOUTH MIAMI through its Manager, both of whom shall be hereinafter referred to as the
"CITY" where applicable; located at 6130 Sunset Drive, South Miami, FL. , E-mail:
salexander@southmiamifl.gov and with an office and
principal place of business located at , and E-mail address of
________ and Facsimile transmission number of (hereinafter called the
"CONTRACTOR").
WITNESSETH:
WHEREAS, the CITY is in need of ; and
WHEREAS, the CITY desires to retain CONTRACTOR to provide the required goods
and/or services based on CONTRACTOR's representations which reflect that CONTRACTOR is
qualified and capable of providing said goods and/or services in a professional and timely
manner and in accordance with the CITY's goals and requirements; and
WHEREAS, CONTRACTOR has agreed to provide the required goods and/or services in
accordance with the terms and conditions set forth herein.
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein
contained, the parties agree as follows:
1) Engagement of Contractor: Based on the representations of CONTRACTOR as set
out in the following "checked" documents the CITY hereby retains CONTRACTOR to provide
the goods and/or services set forth in said proposal, quote or response to solicitation,
whichever is applicable, as modified by the Contract Documents, or as is otherwise set forth in
the Contract Documents defined below (all of which is hereinafter referred to as the Work").
(Check the box immediately preceding the document described below to indicate that such document is part of this
Contract)
o Contractor's response to the CITY's written solicitation; or
[v1 Contractor's proposal or quote, or if none,
o As described in paragraph 2 below.
2) Contract Documents: The Contract Documents shall include this Contract and.
the following "checked documents", as well as any attachments or exhibits that are made a
part of any of the "checked documents".
(Check the box immediately preceding the document described below to indicate that such document is part of this
Contract)
o General Conditions to Contract,
o Supplementary Conditions,
o "Other Documents" referring to in this Contract and signed by the parties,
o Solicitation documents ("hereinafter referred to as "Bid Documents"
including any request for bid, request for proposal or similar request)
[v1 Scope of Services,
o Contractor's response to the CITY's Bid Documents,
[v1 Contractor's proposal or quote,
[v1 CITY's Insurance & Indemnification Requirements,
o Bonding of Employees (the term "employee", as used in this Contract, shall
include volunteers) -$1,000,000
o Payment Bond,
o Performance Bond,
This Contract and the General Conditions to Contract, Supplementary Conditions, the
Solicitation, Scope of Services and "Other Documents", if any are "checked documents", shall
take precedent over the response to the CITY's Bid Documents, if any, or the proposal or the
Thomas F. Pepe 2016
07/29/16
Page -1-of 4
quote, if any. The "checked documents" are attached hereto and made a part hereof by
reference.
3) Date of Commencement: CONTRACTOR shall commence the performance of the
Work under this Contract in accordance with the contract documents or a Elate to l3e s~ecifieEl
iR a Notice to ProceeEl, or Pl:IrCAaSe OrEler, (AereiRafter referreEi to as tAe "VlJorl<
CommeRcemeRt Date"), and shall complete the performance hereunder in accordance with
the contract documents ' .... itAiR Elays or tt:le leRgtt:l of time set fortA iR tt:le
CORtract DOCl:lmeRts, wt:lict:le'Jer is tAe st:lorter ~erioEi of time. Time is of the essence.
4) Primary Contacts: The Primary Contact Person in charge of administering this
Contract on behalf of the CITY is the City Manager ("Manager"), assistant Manager, or the
Manager's designee, who shall be designated in a writing signed by the Manager. The Primary
Contact Person for CONTRACTOR and his/her contact information is as follows: as set forth in
the contract documents Name: email:
Fax: Street AElEIress:
5) Scope of Services: The goods and/or services to be provided are as set forth in
the "checked documents".
6) Compensation: The CONTRACTOR's compensation for CONTRACTOR's
performance under the terms and provisions of this Contract, or CONTRACTOR's ~aymeRts iR
tt:le e'JeRt CONTRACTOR is ~ayiRg tAe City for tAe l:Ises of tAe CITY's ~ro~erty or services,
(hereiRafter referreEi to as tAe CORtract Price) shall be ORe of tt:le follovliRg, as iRElicateEi 13'1
ORe of tAe followiRg ct:leckeEi 130x, 8 S or as set fortt:l iR 8 CONTRl\CTOR's
res~ORse to tAe CITY's writteR solicitatioR, if aR'y, or, if RORe, tt:leR as set Ol:lt iR CONTRACTOR's
~ro~osal or ql:lote, tAe Sco~e of Services, or as set fortt:l iR, or moElifieEll3y, ORe of tt:le CORtract
DOCl:lmeRts, wAicAe'Jer is a~~lical3le shall be in accordance with the contract documents.
-7} Hours of Work: IR tt:le e'JeRt tAat tAis CORtract reql:lires tt:le ~erformaRce of
services, it is ~resl:lmeEi tt:lat tAe cost of ~erformiRg tt:le \Nork after regl:llar ' .... orkiRg t:lol:lrs, aREI
OR Sl:IREIay aREI legal AoliEiays, is iRcll:IEleEi iR tt:le CORtract Price. l=Io' .... e'.ler, Rott:liRg cORtaiReEi
t:lereiR st:lall al:ltt:lorize work OR Elays aREI Ell:IriRg AOl:lrS tt:lat are ott:lenuise ~rot:lil3iteEi 13'1'
orEliRaRce l:IRless s~ecifically al:ltAorizeEi or iRstrl:lcteEi iR writiRg 13'1' tt:le City MaRager, tt:le
MaRager's assistaRt or ElesigRee.
8) Time Provisions: The term of this Contract shall be in accordance with the
contract documents commeRce OR tt:le Vlorl< CommeRcemeRt Date aREI st:lall cORtiRl:Ie for
Elays or l:IRtil it ex~ires OR , or l:IRless earlier termiRateEi
accorEliRg to tt:le CORtract DOCl:lmeRts. Not' .... itt:lstaREliRg tt:le foregoiRg, tt:lis CORtract may l3e
exteREleEi 13'1 aR aElElitioRal __ ~erioEi if tt:le exteRsioR is iR 'NritiRg aREI sigReEi 13'1' tt:le City
MaRager. AR exteRsiOR of tAe term of tt:lis CORtract is at tt:le CITY's sole aREI al3soll:lte
EliscretioR.
9) Termination: This Contract may be terminated in accordance with the contract
documents witt:lol:lt cal:lse 13'1' tt:le CITY ' .... itt:l 30 Elays of aEl'JaRceEi '.witteR Rotice. Tt:lis ~ro'JisioR
sl:l~erseEles aREI takes ~receEleRce O'ler aRY cORtrary ~ro'JisioRs for termiRatioR cORtaiReEi iR
tAe CORtract DOCl:lmeRts.
10) Applicable Law and Venue: Florida law shall apply to the interpretation and
enforcement of this Contract. Venue for all proceedings shall be in Miami-Dade County,
Florida.
11) Duties and Responsibilities: CONTRACTOR shall comply with all applicable laws,
ordinances, codes, rules, regulations, and health and safety standards of any governmental
body having jurisdiction over any matter related to this Contract or the goods and/or services
to be performed hereunder, and shall commit no trespass on any private property in
performing any of the work embraced by this Contract. Each and every provision and/or
clause required by law to be inserted in this Contract shall be deemed to be inserted herein
Thomas F. Pepe 2016
07/29/16
Page -2 -of 4
and this Contract shall be read and enforced as though such provisions and/or clauses were
included herein.
12) Change Orders: No additional Work or extras shall be done unless the same is
duly authorized in writing and. in advance of the work by appropriate action by the City
Manager and in accordance with the Contract Documents.
13) Licenses and Certifications: Contractor shall secure all necessary business and
professional licenses at its sole expense prior to executing this Contract or commencing the
Work.
14) Insurance, Indemnification & Bonding: CONTRACTOR shall comply with the
insurance, indemnification and bonding requirements set forth in the Contract Documents.
~ Liquidated Damages: IR the eveRt that CONTRACTOR shall fail to complete the
Work withiR the time limit set forth iR the CORtract QocblmeRts, or the exteRded time limit
agreed blPOR, iR accordaRce I .... ith the procedblre as more particbllarly set forth iR the Contract
QocblmeRts, liqblidated damages shall !:Ie paid at the rate of $ dollars per day
blRtii the 'Nork is completed.
16) Jury Trial Waiver: The parties waive their right to jury trial.
17) Entire Agreement, Modification, and Non-waiver: The Contract Documents
constitute the entire agreement of the parties and supersedes any prior agreements, written
or oral. The Contract Documents may not be modified or amended except in writing, signed by
both parties hereto and if this Contract is required to be approved by the City Commission, all
amendments thereto must be approved in the same manner and with the same formality as
this Contract. The Contract Documents, in general, and this paragraph, in particular, shall not
be modified or amended by any acts or omissions ofthe parties. No failure to exercise and no.
delay in exercising any right, power or privilege shall operate as a waiver. No waiver of the
Contract Documents, in whole or part, including the provisions of this paragraph, may be
implied by any act or omission.
18) Public Records: CONTRACTOR and all of its subcontractors are required to comply
with the public records law (s.119.0701) while providing goods and/or services on behalf of
the CITY and the CONTRACTOR, under such conditions, shall incorporate this paragraph in all
of its subcontracts for this Project and shall: (a) Keep and maintain public records required by
the public agency to perform the service; (b) Upon request from the public agency's custodian
of public records, provide the public agency with a copy of the requested records or allow the
records to be inspected or copied within a reasonable time at a cost that does not exceed the
cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records
that are exempt or confidential and exempt from public records disclosure requirements are
not disclosed except as authorized by law for the duration of the Contract term and following
completion of the Contract if CONTRACTOR does not transfer the records to the public
agency; and (d) Upon completion of the Contract, transfer, at no cost, to the public agency all
public records in possession of CONTRACTOR or keep and maintain public records required by
the public agency to perform the service. If CONTRACTOR transfers all public records to the
public agency upon completion of the Contract, CONTRACTOR shall destroy any duplicate
public records that are exempt or confidential and exempt from public records disclosure
requirements. If CONTRACTOR keeps and maintains public records upon completion of the
Contract, CONTRACTOR shall meet all applicable requirements for retaining public records. All
records stored electronically must be provided to the public agency, upon request from the
public agency's custodian of public records, in a format that is compatible with the
information technology systems of the public agency.
IF CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
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THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO mIS CONTRACT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS AT 305-663-6340; E-mail:
mmenendez@southmiamifl.gov; 6130 Sunset Drive, South Miami, FL
.33143.
19) Background Screening. All personnel and volunteers that will provide any service
with vulnerable persons, as defined in Section 435.02, Fla. Stat., involving the City or its
Agency in such related activity or who may have access to secure or sensitive areas of the City,
must be in compliance with Level II Background Screening and fingerprinting requirements as
per, Florida Statute Ch. 435 prior to the scheduled start of any employee or volunteer.
CONTRACTOR shall prevent any and all of its personnel, including volunteers, from engaging in
any such related activities without having passed a background screening to the satisfaction of
the City. A violation ofthis requirement shall constitute a substantial breach ofthis Contract.
20) Drug Free Workplace. CONTRACTOR shall comply with the Drug Free Workplace
policy set forth in the City of South Miami's Personnel Manual which is made a part of this
Contract by reference.
21) Transfer and Assignment. None of the work or services under this Contract shall
be subcontracted or assigned without prior written consent from the CITY which may be
denied without cause.
22) Notices. All notices given or required under this Contract shall be deemed
sufficient if sent by a method that provides written evidence of delivery, including e-mail and
facsimile transmission and delivered to CONTRACTOR or his designated contact person.
Return of mail, sent to the address contained herein for the parties or their contact persons,
as not deliverable or for failure to claim the mail shall be deemed received on the date that
the mail is returned to sender.
IN WITNESS WHEREOF, the parties, have executed this Contract, on or before the
date first above written, with full knowledge of its content and significance and intending to
be legally bound by the terms hereof.
Witnessed:
By: __________ _
ATIESTED:
By: ______________ _
Maria Menendez
City Clerk
Read and App~oved as to Form, Language,
Legality and Execution Thereof:
By: __________________ _
City Attorney
Thomas F. Pepe 2016
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Page -4 -of 4
Redevelopment Management
Associates, LLC
By: _______ _
[name of signatory]
CITY OF SOUTH MIAMI
By: __________ _
Steven Alexander
City Manager
LETTER OF AGREEMENT
October 28, 2016
South Miami Hometown, Inc.
7380 Red Rd
Ste 202
South Miami, FI 33143
Red Sunset Merchants Association
5724 Sunset Drive
South Miami, FI 33143
RMA, LLC ("RMAII)
Attn: Christopher Brown, Principal
3109 East Atlantic Blvd, Suite B
Pompano Beach, FL 33062
954.695.0754
City of South Miami
Steven J. Alexander
City Manager
South Miami
6130 Sunset Dr.
South Miami, FL 33143
Dear Sirs:
RMA
REDEVELOPMENT
MANAGEMENT
ASSOCIATES
Redevelopment Management Associates, LLC (RMA) is pleased to transmit a proposed
scope of services to provide Business Improvement District (BID) consultant services to the
three above-named entities (collectively referred to as IIClients ll
) to build consensus
amongst property owners, create a district plan and guide the approval process through
final establishment of the BID, as described in the attached scope of services. The fee for
these services is $15,OOOfor Phase I. Should the Clients collectively direct RMA to perform
Phases II and III by an additional agreement in writing, the fees shall be $7450 for Phase II,
and $5,000 for Phase III. The fee for each Phase shall be paid upon completion as set forth
in the attached Scope of Services.
RMA has BID experience in both creation and staffing, and completed the Business
Improvement District Plan for the Town of Surfside, and the Winter Park Community
Redevelopment Agency (CRA) and the Park Avenue Area Task Force to create a plan for .
. organizing a Business Improvement District. (BID) for Downtown Winter Park. In 2010, RMA
completed a similar project to create an organizational plan for a BID for Downtown property
owners in the City of Naples, FL.
The Project Manager for the South Miami BID consultation will be Kevin Crowder, CEO. Mr.
Crowder is a Certified Economic Developer and currently serves on the Board of Directors of
the Florida Redevelopment Association. From 1998-2012 he was the Director of Economic
Development and Governmental Affairs for the City of Miami Beach, where his duties
included liaison to business districts including providing staff support to the Lincoln Road
Marketing Association. From 1994-1998 he worked for the South Beach Business
Improvement Districts: the Ocean Drive Association; the Oceanfront Hotel Association; and
the Washington Avenue Association. Mr. Crowder's contact information is:
Redevelopment Management Associates (RMA)
226 E. Flagler, 2nd Floor
Miami FL 33131
kevin@rma.us.com P: 305.281.2279
We are excited by the prospect of providing support for the BID initiative in South Miami and we .
look forward to working with you on this project. Please call me if you have additional
questions.
1. This agreement is subject to all parties executing same.
2. RMA shall use diligence in pursuing all requirements necessary pursuant to this
Agreement, including but not limited to, finishing the work and seeking necessary
approvals from Clients and governing agencies. The Contractor shall achieve
substantial completion of the entire work of this contract in a timely manner.
3. If any party is required to institute legal action against other arising out of this Agreement or
any other agreement to which it is a party, the prevailing party shall be entitled reasonable
attorney's fees and costs, including such fees and costs at trial, appellate and post judgment
levels.
4. This Agreement may be executed in counterpart originals; all of which together shall constitute
but one instrument.
5. There are no understandings, representations, or agreements, either oral or written, other
than those set forth herein. This instrument constitutes the entire agreement between
the parties hereto and shall be binding upon them and their respective heirs,
administrators, successors, executors and assigns.
6. No modifications of this agreement will be effective unless made in writing and signed by
all parties to this Agreement.
7. Notwithstanding anything contained herein to the contrary, anyone of the three
Clients may have RMA stop work or terminate this Agreement at any time upon written
Page 2 of7
notice from Client to RMA. In the event Client gives RMA such notice, RMA agrees to
withdraw its employees from performing the scope of services on the effective date of
the termination as specified in said notice (which effective date shall not be less than
two (2) working days after the date of notice). In the event of such termination after
commencement of a Phase of the work, RMA shall be entitled to its actual cost
incurred in the performance of the work on that Phase, to the effective date of such
termination, but not to exceed the agreed upon amount for that Phase of the work,
plus 10% for a reasonable profit thereon; provided, however, in no event shall profit be
paid, which, when added to the costs, causes the total amount to exceeds the amount
designated in the agreement for that Phase profit shall not be paid or allowed in the
event that RMA cost exceeds amount stated in the Agreement between the parties for
the work performed in any Phase for which payment is due. The attached General
Conditions shall apply to this contract and shall take precedence over any of the provisions
of this agreement in the event of any conflict.
8. The scope of services outlined herein shall be completed in accordance with the schedule
attached hereto as Exhibit "A" and in no event shall Phase I not be completed by March 1, 2017
and all task contained herein not be done within a reasonable period of time.
9. Any contractor, vendor or personnel employed by the BID shall be approved by vote of the Clients
or the governing body of the Board, and shall be free of any conflict of interest, actual or implied.
Page 3 of7
PHASE I
Exhibit "A"
SCOPE OF SERVICES
SOUTH MIAMI (HOMETOWN) BID
LETTER OF AGREEMENT
October 28, 2016
Phase I of the BID contract to include a final meeting with all property owners to
determine their support and subsequently create a final plan will be presented to all
stakeholders and Clients, including as well as the City Commission.
The Client is responsible for guiding the contractor through the Phase I and the costs
of Phase I shall be shared equally between the 3 parties (Client). The cost
apportionment shall be one third of the agreed upon fee for each of the three parties
(1/3 each).
Deadline: Phase I shall be completed no later than March 1,2017
Task la: Conduct a Client Kick off Meeting.
Redevelopment Management Associates, LLC (RMA) shall set up a meeting with
owners, City officials and to build consensus amongst commercial property
owners regarding improvements, programs, services, and management of the
BID.
Task Ib: Assist with Creating Preliminary BID Boundaries.
Based on p,reliminary schedule of owners, boundaries and taxable allocations of
owner's properties as provided to RMA by Client with Assistance from the City of
South Miami ("City"L RMA will determine and obtain the necessary data to develop
the preliminary BID boundaries; such data may include the GIS database, tax roll
information and existing and future land-use data to be provided by the Client and or
the City.
Task 2: Assist with Creating Budget.
RMA will help the Client create a budget and using the data supplied by Client per Task
1, RMA will assist and work closely with the Client in determining the preliminary
geographic areas within the BID boundaries based on the budget that they formulated
with the help of client for BID and keeping the tax below a certain level.
Task 3: Calculate Proforma Revenue Generation and/or Schedule of Rates.
RMA, using information supplied by client per Task 1, will develop proforma revenue
generation estimates to fund BID operations and capital projects based on two funding
Page 4 of7
sources; ad valorem taxes and/or special assessments. RMA will calculate proforma
schedules of rates based on two special assessment apportionment methodologies and
thresholds approved by the Client.
Task 4: Create Preliminary Database of Property Owners within the Preliminary BID
Boundaries
RMA will create a database of the property owners within the preliminary BID boundaries
to provide parcel specific information about the impact of the proforma revenue
generation estimates on individual property owners based on information supplied to RMA
by Client per Task 1.
Task 5: Prepare and Present a Summary of Findings.
RMA will evaluate and make recommendations to the Client on how best to allocate
the taxes based on Client's thresholds and proposed budget, and will prepare and
present a summary of findings regarding the proforma revenue generation estimates.
Task 6: Develop and Monitor a Schedule to Conform to Florida Statutes.
RMA will create a detailed critical events schedule that conforms to Florida Statutes
for all tasks and parties associated with the referendum process and includes the
responsible parties for each task (Le. City of South Miami, Red Sunset Merchants
Association, Hometown Inc. and RMA)
RMA will monitor the tasks to ensure compliance with the statutory timeframes.
Task 7: Assist with Creating Initial BID Board/Committee.
RMA will assist in the creation of the initial Board or Committee that will guide the BID
creation process by drafting a resolution that provides objectives, powers and initial
proceedings. The BID Committee shall consist of at least 1 City official, 1 Board Member
from each of the Parties to this Agreement, and one resident of the City of South Miami.
Task 8: Draft a Business Improvement District Organizational Plan.
RMA shall draft an organizational plan identifying steps for the BID. RMA shall
present the plan in up to two (2) public meetings.
Task 9: Coordinate Process with BID Board/Committee, Property Owners, RSMA and
Government Entities.
RMA will coordinate, schedule and attend two BID meetings with the BID
Board/Committee, property owners and merchants to present the BID Plan and answer
questions and address concerns. Following these meetings, RMA, in consultation with the
Client, will recommend whether or not Client should proceed with Phase II which shall not
commence without the prior written consent of all three Clients.
Page 5 of7
MAXIMUM FEE FOR PHASE I: $15,000
PAYMENT SCHEDULE
Phase I of the BID contract to include a final meeting with all property owners to
determine their support the BID and if a majority is supportive, a final plan will be
presented to all stakeholders, including the City Commission.
• $2,500 due upon execution of the agreement;
• $2,750 due upon completion of Task 1 (BID Organizational Plan);
• $5,700 due upon completion of Task 5 (presentation of the Summary of
Findings);
• $4,050 due upon completion of Phase I;
TOTAL Phase I $15,000
Phase II
In the event that Client, and the City specifically, directs Consultant to perform the Phase II
Tasks which shall not commence without the prior written consent of all three Clients:
• $2,350 due upon completion of Task 9 through 11;
• $lAOO due upon completion of Task 12 (election preparation);
• $2,250 due upon completion of Task 13 (tabulation of ballots);
• $lA50 due upon completion of Phase II (City Commission consideration of
assessments)
TOTAL Phase II $7,450
In the event that Client, and the City specifically, directs Consultant to perform the Phase
III Tasks which shall not commence without the prior written consent of all three Clients:
• $3,500 shall be due upon completion of Task 16;
• $1,500 shall be due upon completion of Task 17 and delivery ofthe Final
Database to the Client.
TOTAL Phase III $5,000
Page 6 of7
MEETINGS
Phase I of the BID contract to include a final meeting with all owners to determine the level of
support the BID and if a majority is in favor, a final plan will be presented to all stakeholders,
including the City Commission.
Pursuant to the scope of services, RMA will coordinate and attend the following
meetings:
• Task la. Client Kick-Off Meeting
• Task 1 b: Two (2) Public Meetings
• Task 5: Present Summary of Findings on Allocations
• Task 8: Two (2) meetings to coordinate BID process
• Task 13: Attend City Commission Meetings/Public Hearings at which the issue is
scheduled for discussion or action.
Additional meetings that are not specifically identified in this Scope of Services that are
requested by the Client shall be billed at $550 for a Client, or City staff meeting, and $750
for a public meeting. The City shall not be responsible for any separate billing for additional
meetings unless the City agrees in writing.
AGREED AND ACCEPTED BY:
For: HOMETOWN INC.
Signature: __________ _ Name: ___________ _
8500 SW 8th Street
Suite 228
Miami, FI 33141
For: RED SUNSET MERCHANTS ASSOCIATION For RMA, LLC
Signature: __________ _
5750 Sunset Drive,
South Miami, FL 33143
ATTESTED:
By: ________ _
Maria Menendez
City Clerk
Read and Approved as to Form, Language,
Legality ~nd Execution Thereof:
By: _______ _
Thomas Pepe
City Attorney
Name: ___________ _
Christopher J. Brown, Principal
3109 E. Atlantic Blvd.
Pompano Beach, FL 33062
CITY OF SOUTH MIAMI
By: _______ ,
Steven Alexander
City Manager
Page 70f7
EXHIBIT 2
Insurance and Indemnification
Insurance Requirements
Without limiting its liability, the contractor, consultant or consulting firm (hereinafter referred to as "FIRM"
with regard to Insurance and Indemnification requirements) shall be required to procure and maintain at
its own expense during the life of the Contract, insurance of the types and in the minimum amounts
stated below as will protect the FIRM, from claims which may arise out of or result from the contract or
the performance of the contract with the City of South Miami, whether such claim is against the FIRM or
any sub-contractor, or by anyone directly or indirectly employed by any of them or by anyone for whose
acts any of them may be liable.
No insurance required by the CITY shall be issued or written by a surplus lines carrier unless authorized
in writing by the CITY and such authorization shall be at the CITY's sole and absolute discretion. The
FIRM shall purchase insurance from and shall maintain the insurance with a company or companies
lawfully authorized to sell insurance in the State of Florida, on forms approved by the State of Florida, as
will protect the FIRM, at a minimum, from all claims as set forth below which may arise out of or result
from the FIRM's operations under the Contract and for which the FIRM may be legally liable, whether
such operations be by the FIRM or by a Subcontractor or by anyone directly or indirectly employed by
any of them, or by anyone for whose acts any of them may be liable: (a) claims under workers'
compensation, disability benefit and other similar employee benefit acts which are applicable to the
Work to be performed; (b) claims for damages because of bodily injury, occupational sickness or
disease, or death of the FIRM's employees; (c) claims for damages because of bodily injury, sickness or
disease, or death of any person other than the FIRM's employees; (d) claims for damages insured by
usual personal injury liability coverage; (e) claims for damages, other than to the Work itself, because of
injury to or destruction of tangible property, including loss of use resulting there from; (f) claims for
damages because of bodily injury, death of a person or property damage ariSing out of ownership,
maintenance or use of a motor vehicle; (g) claims for bodily injury or property damage arising out of
completed operations; and (h) claims involving contractual liability insurance applicable to the FIRM's
obligations under the Contract.
Firm's Insurance Generally. The FIRM shall provide and maintain in force and effect until all the Work
to be performed under this Contract has been completed and accepted by CITY (or for such duration as
is otherwise specified hereinafter), the insurance coverage written on Florida approved forms and as set
forth below:
Workers' Compensation insurance at the statutory amount as to all employees in compliance with the
"Workers' Compensation Law" of the State of Florida including Chapter 440, Florida Statutes, as
presently written or hereafter amended, and all applicable federal laws. In addition, the policy (ies) must
include: Employers' Liability at the statutory coverage amount. The FIRM shall further insure that all of
its Subcontractors maintain appropriate levels of Worker's Compensation Insurance.
Commercial Comprehensive General Liability insurance with broad form endorsement, as well as
automobile liability, completed operations and products liability, contractual liability, severability of
interest with cross liability provision, and personal injury and property damage liability with limits of
$1,000,000 combined single limit per occurrence and $2,000,000 aggregate, including:
• Personal Injury: $1,000,000;
• Medical Insurance: $5,000 per person;
• Property Damage: $500,000 each occurrence;
Umbrella Commercial Comprehensive General Liability insurance shall be written on a Florida
approved form with the same coverage as the primary insurance policy but in the amount of $1,000,000
per claim and $2,000,000 Annual Aggregate. Coverage must be afforded on a form no more restrictive
than the latest edition of the Comprehensive General Liability policy, without restrictive endorsements,
as filed by the Insurance Services Office, and must include:
(a) Premises and Operation
(b) I ndependent Contractors
(c) Products and/or Completed Operations Hazard
(d) Explosion, Collapse and Underground Hazard Coverage
(e) Broad Form Property Damage
(f) Broad Form Contractual Coverage applicable to this specific Contract, including any hold
harmless and/or indemnification agreement.
(g) Personal Injury Coverage with Employee and Contractual Exclusions removed, with minimum
limits of coverage equal to those required for Bodily Injury Liability and Property Damage Liability.
Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00) plus an
additional One Million Dollar ($1,000,000.00) umbrella per occurrence combined single limit for Bodily
Injury Liability and Property Damage Liability. Umbrella coverage must be afforded on a form no more
restrictive than the latest edition of the Business Automobile Liability policy, without restrictive
endorsements, as filed by with the state of Florida, and must include:
(a) Owned Vehicles.
(b) Hired and Non-Owned Vehicles
(c) Employers' Non-Ownership
Subcontracts: The FIRM agrees that if any part of the Work under the Contract is sublet, the
subcontract shall contain the same insurance provision as required by the General Contractor, other
than the Fire and Extended Coverage Insurance and substituting the word Subcontractor for the word
FIRM and substituting the word FIRM for CITY where applicable.
Fire and Extended Coverage Insurance (Builders' Risk), IF APPLICABLE:
In the event that this contract involves the construction of a structure, the CONTRACTOR shall maintain,
with an Insurance Company or Insurance Companies acceptable to the CITY, "Broad" form/All Risk
Insurance on buildings and structures, including Vandalism & Malicious Mischief coverage, while in the
course of construction, including foundations, additions, attachments and all permanent fixtures
belonging to and constituting a part of said buildings or structures. The policy or policies shall also cover
machinery, if the cost of machinery is included in the Contract, or if the machinery is located in a building
that is being renovated by reason of this contract. The amount of insurance must, at all times, be at
least equal to the replacement and actual cash value of the insured property. The policy shall be in the
name of the CITY and the CONTRACTOR, as their interest may appear, and shall also cover the
interests of all Subcontractors performing Work.
All of the provisions set forth in the Miscellaneous section below shall apply to this coverage unless it
would be clearly not applicable.
Miscellaneous:
If any notice of cancellation of insurance or change in coverage is issued by the insurance company or
should any insurance have an expiration date that will occur during the period of this contract, the FIRM
shall be responsible for securing other acceptable insurance prior to such cancellation, change, or
expiration so as to provide continuous coverage as specified in this section and so as to maintain
coverage during the life of this Contract.
All deductibles must be declared by the FIRM and must be approved by the CITY. At the option of the
CITY, either the FIRM shall eliminate or reduce such deductible or the FIRM shall procure a Bond, in a
form satisfactory to the CITY covering the same.
The policies shall contain waiver of subrogation against CITY where applicable, shall expressly provide
that such policy or policies are primary over any other collectible insurance that CITY may have. The
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CITY reserves the right at any time to request a copy of the required policies for review. All policies shall
contain a "severability of interest" or "cross liability" clause without obligation for premium payment of the
CITY as well as contractual liability provision covering the Contractors duty to indemnify the City as
provided in this Agreement.
Before starting the Work, the FIRM shall deliver to the CITY and CONSULTANT, if any, certificates of
such insurance, acceptable to the CITY, as well as the insurance binder, if one is issued, the insurance
policy, including the declaration page and all applicable endorsements and provide the name, address
and telephone number of the insurance agent or broker through whom the policy was obtained. The
insurer shall be rated AVII or better per AM. Best's Key Rating Guide, latest edition and authorized to
issue insurance in the State of Florida. All insurance policies must be written on forms approved by the
State of Florida and they must remain in full force and effect for the duration of the contract period with
the CITY. The FIRM may be required by the CITY, at its sole discretion, to provide a "certified copy" of
the Policy (as defined in Article 1 of this document) which shall include the declaration page and all
required endorsements. In addition, the FIRM shall deliver, at the time of delivery of the insurance
certificate, the following endorsements:
a policy provision or an endorsement with substantially similar provisions as follows:
"The City of South Miami is an additional insured. The insurer shall pay all sums that the City of
South Miami becomes legally obligated to pay as damages because of 'bodily injury", 'property
damage' , or "personal and advertising injury" and it will provide to the City all of the coverage
that is typically provided under the standard Florida approved forms for commercial general
liability coverage A and coverage B";
a policy provision or an endorsement with substantially similar provisions as follows:
"This policy shall not be cancelled (including cancellation for non-payment of premium),
terminated or materially modified without first giving the City of South Miami ten (10) days
advanced written notice of the intent to materially modify the policy or to cancel or terminate the
policy for any reason. The notification shall be delivered to the City by certified mail, with proof of
delivery to the City."
Indemnification Req uirement
A The Contractor accepts and voluntarily incurs all risks of any injuries, damages, or harm which
might arise during the work or event that is occurring on the CITY's property due to the negligence or
other fault of the Contractor or anyone acting through or on behalf of the Contractor.
B. The Contractor shall indemnify, defend, save and hold CITY, its officers, affiliates, employees,
successors and assigns, harmless from any and all damages, claims, liability, losses, claims, demands,
suits, fines, judgments or cost and expenses, including reasonable attorney's fees, paralegal fees and
investigative costs incidental there to and incurred prior to, during or following any litigation, mediation,
arbitration and at all appellate levels, which may be suffered by, or accrued against, charged to or
recoverable from the City of South Miami, its officers, affiliates, employees, successors and assigns, by
reason of any causes of actions or claim of any kind or nature, including claims for injury to, or death of
any person or persons and for the loss or damage to any property arising out of a negligent error,
omission, misconduct, or any gross negligence, intentional act or harmful conduct of the Contractor, its
contractor/subcontractor or any of their officers, directors, agents, representatives, employees, or
assigns, or anyone acting through or on behalf of any of them, arising out of this Agreement, incident to
it, or resulting from the performance or non-performance of the Contractor's obligations under this
AGREEMENT.
C. The Contractor shall pay all claims, losses and expenses of any kind or nature Whatsoever, in
connection therewith, including the expense or loss of the CITY and/or its affected officers, affiliates,
employees, successors and assigns, including their attorney's fees, in the defense of any action in law
or equity brought against them and arising from the negligent error, omission, or act of the Contractor, its
Sub-Contractor or any of their agents, representatives, employees, or assigns, and/or arising out of, or
incident to, this Agreement, or incident to or resulting from the performance or non-performance of the
3
Contractor's obligations under this AGREEMENT.
D. The Contractor agrees and recognizes that neither the CITY nor its officers, affiliates,
employees, successors and assigns shall be held liable or responsible for any claims, including the
costs and expenses of defending such claims which may result from or arise out of actions or omissions
of the Contractor, its contractor/subcontractor or any of their agents, representatives, employees, or
assigns, or anyone acting through or on behalf of the them, and arising out of or concerning the work or
event that is occurring on the CITY's property. In reviewing, approving or rejecting any submissions or
acts of the Contractor, CITY in no way assumes or shares responsibility or liability for the acts or
omissions of the Contractor, its contractor/subcontractor or any of their agents, representatives"
employees, or assigns, or anyone acting through or on behalf of them.
E. The Contractor has the duty to provide a defense with an attorney or law firm approved by the
City of South Miami, which approval will not be unreasonably withheld.
F. However, as to design professional contracts, and pursuant to Section 725.08 (1), Florida
Statutes, none of the provisions set forth herein above that are in conflict with this subparagraph shall
apply and this subparagraph shall set forth the sole responsibility of the design professional concerning
indemnification. Thus, the design professional's obligations as to the City and its agencies, as well as to
its officers and employees, is to indemnify and hold them harmless from liabilities, damages, losses, and
costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the design professional and other persons employed
or utilized by the design professional in the performance of the contract.
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1/6/2017 Detail by Entity Name
Department of State 1 Division of Corporations 1 Search Records 1 Detail By Document Number I
Detail by Entity Name
Florida Limited Liability Company
REDEVELOPMENT MANAGEMENT ASSOCIATES, LLC
Filing Information
Document Number
FEI/EIN Number
Date Filed
State
Status
Principal Address
L09000020387
26-4367102
03/02/2009
FL
ACTIVE
2302 E ATLANTIC BLVD
POMPANO BEACH, FL 33062-5010
Changed: 01/25/2016
Mailing Address
2302 E ATLANTIC BLVD
POMPANO BEACH, FL 33062-5010
Changed: 01/25/2016
Registered Agent Name & Address
BRIESEMEISTER, KIM
2560 SOUTHEAST 7TH DRIVE
POMPANO BEACH, FL 33062
Authorized Person(s) Detail
Name & Address
Title MGRM
METROSTRATEGIES, INC.
2560 SOUTHEAST 7TH DRIVE
POMPANO BEACH, FL 33062
Title MGRM
BROWN, CHRISTOPHER J
218 N.W. 9TH STREET
DELRAY BEACH, FL 33444
DIVISION OF CORPORATIONS
http://search.sunbiz.orgllnquiry/CorporationSearch/SearchResultDetail?inquirytype=EntityName&directionType=lnitial&searchNameOrder=REDEVELOPME...1/2
1/6/2017
Report Year
2014
2015
2016
Filed Date
01/28/2014
01/14/2015
01/25/2016
Document Images
01/25/2016 --ANNUAL REPORT
01/14/2015 --ANNUAL REPORT
01/28/2014 --ANNUAL REPORT
02113/2013 -ANNUAL REPORT
01/06/2012 --ANNUAL REPORT
03/29/2011 -ANNUAL REPORT
0211212010 --ANNUAL REPORT
0310212009 --Florida Limited Liability
Detail by Entity Name
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http://search,sunbiz,orgllnquiry/CorporationSearchlSearchResuItDetail?i nqui rytype=EntityN ame&directionType= Initial&searchNam eOrder=RED EVELOPM E. , , 212
2016 FLORIDA LIMITED LIABILITY COMPANY ANNUAL REPORT
DOCUMENT# L09000020387
Entity Name: REDEVELOPMENT MANAGEMENT ASSOCIATES, LLC
Current Principal Place of Business:
2302 E ATLANTIC BLVD
POMPANO BEACH, FL 33062-5010
Current Mailing Address:
2302 E ATLANTIC BLVD
POMPANO BEACH, FL 33062-5010 US
FEI Number: 26-4367102
Name and Address of Current Registered Agent:
BRIESEMEISTER, KIM
2560 SOUTHEAST 7TH DRIVE
POMPANO BEACH, FL 33062 US
FILED
Jan 25, 2016
Secretary of State
CC7508058752
Certificate of Status Desired: Yes
The above named entity submits this statement for the purpose of changing its registered office or registered agent, or both, in the State of Florida.
SIGNATURE:
Electronic Signature of Registered Agent
Authorized Person(s) Detail :
Title
Name
Address
MGRM
METROSTRATEGIES, INC.
2560 SOUTHEAST 7TH DRIVE
City-State-Zip: POMPANO BEACH FL 33062
Title
Name
Address
MGRM
BROWN, CHRISTOPHER J
218 N.W. 9TH STREET
City-State-Zip: DELRAY BEACH FL 33444
Date
I hereby certify that the information Indicated on this report or supplemental report Is true and accurate and that my electronic signature shall have the same legal effect as If made under
oath; that I am a managing member or manager of the limited liability company or the receiver or trustee empowered to execute this report as required by Chapter 605, Florida Statutes; and
that my name appears above, or on an attachment with all other like empowered.
SIGNATURE: ALICIA ALLEYNE DIR. OF ADMINISTRATION 01/25/2016
Electronic Signature of Signing Authorized Person(s) Detail Date