3 - Downtown South Miami Business Improvement District PlanDowntown South Miami
Business Improvement District Plan
Prepared by Redevelopment Management Associates
for
Red Sunset Merchants Association
South Miami Hometown, Inc.
City of South Miami
Red Sunset Business Improvement District Business Plan
Downtown Business Improvement District Plan
Table of Contents
Introduction ............................................................................................................................ 3
Why Form the South Miami BID? ............................................................................................ 4
Proposed BID Programs ........................................................................................................... 6
Boundaries and BID Assessment Methodology .................................................................... 8
BID Operating Budget ........................................................................................................... 11
Organization and Governance of the BID ......................................................................... 12
Exhibit A -Draft Resolution .................................................................................................... 13
Exhibit B -Draft Letter to Owners ......................................................................................... 17
Exhibit C -Draft Notice to be Published ............................................................................. 18
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Red Sunset Business Improvement District Business Plan
Introduction
What is a Business Improvement District (BID)? A BID is a legal mechanism for property
owners and businesses in a defined geographic area to jointly plan and put in place a
sustainable funding source that can pay for a set of services to improve their area. In
the case of South Miami BID, the BID's mission envisions programming and benefits to
businesses and commercial properties that will include enhanced safety, marketing,
advocacy, promotions, and maintenance. BID services will be in addition to services
currently provided by the City of South Miami. The South Miami BID will serve as an
organizational mechanism to ensure that the management and activities within the
South Miami's public space is beneficial not only to the District itself, but also to the City
and surrounding residential community. The BID serves as a unified voice and
centralized communication center that speaks equally among all of its stakeholders
which is of particular importance in building a strong and positive relationship with the
City. Importantly, the BID is a critical tool to ensuring that property values continue to
rise for all property owners in and around the City of South Miami and a mechanism to
help all businesses in the district.
The following is a summary of primary characteristics of the South Miami BID, the detail
of which is provided in this Business Plan:
Name:
Proposed
Boundaries:
Potential BID
Programs:
Budget:
Method of
Assessment:
South Miami Business Improvement District (BID).
Generally US 1 to the North; Red Road (SW 57 th Avenue) to the East; SW 6 pt
Avenue to the west; SW 74th Street to the South.
Marketing, Landscaping & Aesthetics, Special Events, Advocacy,
Maintenance and Public Relations.
$200,000 annually
Blended Methodology of Weighted Linear Front Footage and Total
Building Square Feet
The basic premise of a BID is that the City agrees to continue to provide a base level of
service and that the BID may provide enhanced services, such as extra police
protection for expanded special events, maintenance for specialty landscaping,
downtown marketing programs, cleaning after special events, while providing for a
unified voice to advocate on behalf of the district's stakeholders.
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Red Sunset Business Improvement District Business Plan
Use of these funds will be governed by the Board of Directors of a new not-for profit
organization created to oversee the BID. The Board will include property and business
owners in the district, the City of South Miami and will ensure representation of all
interests. The process for establishing the District and ensuring that funds are collected
and properly spent will be governed by Florida Statutes , Chapter 170 and by an
agreement between the new not-for profit organization and the City of South Miami.
Why Form the South Miami BID?
The first BID established in the US was in the City of New Orleans in 1974 and , since then,
there have been more than 1,200 BIDs created nationally . The cont inual growth of BIDs
nationwide is a testament to the success that many of these organizations achieved
over a long period of time. Though gauging success among BIDs varies greatly by
community, there are often common evaluations including but not limited to: increased
sales; stronger occupancy rates; improved pedestrian traffic; support for larger events;
and/or increased permit activity . Perhaps the most important measure, however, is
likely to be the increase in property values within the BID. A City-wide analysis of New
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HISTORY
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I WORK
York City BIDs indi'cates the value of
commercial properties within the BID's
boundary increases significantly more
rapidly than other, comparable
properties in the neighborhood. Our
estimates suggest that impacts are as
large as 15 percentage points 1
Until recently , the utilization of BIDs in
Miami Dade County was relatively limited . However, this is quickly changing and the
growing interest and need for BIDs in our own backyard is clearly evident. Coral Gables
(commonly branded as Downtown Co ral Gables and Miracle Mile) was among the first
BIDs established within the County, wh ich was initially formed in 1997, and has since
enacted two successful BID renewal terms (in 2005 and 2012). The Coconut Grove Bid
was formed in 2009 , followed by the
recently formed Wynwood and
Lincoln Road BIDs. Additional BIDs
have recently been contemplated
for the Miami Design District, the
MIMO District and Doral Tile and
Marble District.
1 Fur ma n Center Po li cy Br ie f : Th e Be nef its of Bus iness Improvem ent Di stri cts : Evi dence fro m New York Ci t y (2007)
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Red Sunset Business Improvement District Business Plan
The proposed Business Improvement District (BID) could focus on improving the
commercial district in the area east of US 1 between Red Road and SW 64th A venue
by acting as an advocate for Downtown South Miami, promoting a new image for the
district, and establishing an annual marketing program in order to compete with other
South Florida shopping and dining destinations. The BID would represent the interests of
both property and business owners and provide an ongoing , dedicated source of
revenue to support BID programs, and to work in partnership with the City for the
enhancement of the neighborhood for all South Miam i stakeholders.
5
Objectives of the proposed Business Improvement District (BID):
• To identify and implement organization strategies to advocate
for Downtown South Miami issues including parking, urban
design/image, maintenance, improvements, and
zoning/permitted uses to enhance Downtown South Miami for
all stakeholders.
• To create a unified voice for the broader Red Sunset business
community and advocate on behalf of district stakeholders at
the City of South Miami and Miami-Dade County.
• To strengthen the district's identity, identify and implement
marketing and public relations strategies to promote and
market Downtown South Miami as a unique destination for
dining, shopping, and recreation to South Florida residents and
visitors to the area.
• To establish benchmarks for measurement of success.
• To encourage Stakeholder participation and responsibility.
• To create a steady source of funding for BID programs
including area and aesthetic improvements and maintenance,
marketing, public and government relations.
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Red Sunset Business Improvement District Business Plan
Proposed BID Programs
A Downtown South Miami BID could accomplish these objectives by developing
strategies to improve the Downtown area, through advocacy and image-based
marketing.
The BID's Board of Directors (hereinafter referred to as "Board" and made up of
property and business owners as well as a City representative) will determine the BID's
operating plan annually based upon priorities and goals agreed upon by the Board.
The following provides a summary of recommended programs for the first year of BID
operations . The Board may amend program activities from time to time within the
general categories authorized by state law and in the approved annual operating plan
and budget. Final programs and budgets will be subject to the annual rev iew and
approval of the BID Board of Directors .
BID PROGRAMS
Marketing
Implement programs that identify a "brand" for Downtown South Miami and promote
image/brand through website(s), social media, public relations , and advertising for its
businesses .
The benefits of a BID are that it provides enhanced buying power, economies of scale,
and serves as a mechanism for implementation of these activities and an ongoing
source of funding. The activities of the BID would supplement. and would not replace,
any routine activities cu rrently undertaken or funded by the City of South Miami or
individual business owners. Some activities that the BID could undertake include:
.:. Special Events
.:. Walking Guide / Brochure
.:. Website
.:. Advertising
.:. Social Media and Public Relations
.:. Coordination with GMCVB and
other marketing initiatives
Proven success of image-based improvement initiatives can be seen in BID districts
throughout the nation as well as in the state of Florida, such as the BIDs in Coral Gables
(www.shopcoralgables.com) and Naples (www.fifthavenuesouth.com).
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Red Sunset Business Improvement District Business Plan
Aesthetics
.:. Landscaping
.:. Maintenance and upkeep by part-time BID street Personnel -services may
include cleaning, litter maintenance, event assistance, visitor/customer
assistance, and identification of issues for the City to address.
Advocacy
.:. More effective communication with City Administration and Elected Officials -
work with the City to establish and maintain a baseline of municipal services for
the district, especially Security and Sanitation .
• :. Parking -encourage the City to implement "user friendly" parking solutions and
explore further the need to create additional parking spaces in the Downtown
area, including the possibility of new parking structures .
• :. Future streetscape Improvements -work with the City and County to identify
future opportunities for streetscape improvements, capital improvements,
lighting and signage .
• :. Fa<;:ade Improvements -encourage property and business owners to improve
facades and awnings through Miami-Dade "Mom & Pop" Grants and any future
funding sources .
• :. Downtown Code Enforcement -encourage property and business owners to
work with the City to identify priority code enforcement issues and effective
strategies for improvement .
• :. Zoning -encourage a comprehensive review of zoning code to ensure that
commercial and mixed-use zoning is most conducive to increasing business and
creating the best business climate/environment.
Additional Opportunity
7
.:. Expansion to include Coral Gables and Unincorporated Miami-Dade County
properties east of Red Road to share in the costs, including future Red Road
improvements efforts.
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Red Sunset Business Improvement District Business Plan
Boundaries and Assessment Method
The proposed
boundaries are
identified in the
following map, and
include properties that
are located between
US 1 and Red Road
(SW 57 th Avenue), the
northern boundary
terminating where Red
Road meets US 1 and
terminating in the south
at approximately SW
74th Street A
significant amount of
time and thought went
into the identification
of the boundaries and
the methodologies,
including involvement
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from the Red Sunset Merchants Association and South Miami Hometown Inc . property
owners association, from downtown property and business owners , the City of South
Miami, and from the professional staff of RMA. The boundaries were chosen based on
the immediate needs and can be expanded at a later date.
Authority
Chapter 170 , Florida Statutes, provides that a municipality, subject to the approval of a
majority of the affected property owners, may levy and collect special assessments
against the property benefited in a retail business district for the purposes of stabilizing
and improving such district through promotion , management, marketing and other
similar services in such districts. A BID is a special assessment district. The BID assessment
will be collected as part of the property tax bill.
Assessments can be based upon :
• Linear front feet facing a street
• Assessed value of the parcels
• Parcel area
• Building Square Footage
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Red Sunset Business Improvement District Business Plan
For the South Miami BID, a blended methodology is being utilized. Under this
methodology, 2/3 of the assessment revenue is based on the linear front feet and 1/3 is
based on the total square feet of the building. Vacant lots and parking lots without
buildings will pay a rate per linear foot that is 50% of the linear front foot rate. Owners
will be assessed based on a combination of total building square feet and the amount
of linear feet of street frontage.
Linear Foot Methodology
The rate per linear foot will depend on the street. Streets have been assigned
assessment levels based on the benefit properties on said streets will receive. Streets
that are the most prominent (SW 72 nd and SW 73 rd Streets) will have the highest rates,
based on an allocation that accounts for pedestrian and vehicular traffic and levels of
service.
• Level A = $12.00 per linear foot
• Level B = $10.00 per linear foot
• Level C = $7.50 per linear foot
• Level D = $6.00 per linear foot
The assessment for vacant lots and parking lots will be 50% of the linear front foot rate
for improved properties:
• Level A = $6.00 per linear foot
• Level B = $5.00 per linear foot
• Level C = $3.75 per linear foot
• Level D = $3.00 per linear foot
Square Foot Methodology
The assessment per square foot of building area is $0.07736. This assessment is only
applied to the square footage within a building that is utilized for commercial activity.
Example
For example, a 1,500 square foot commercial property located on a 100' x 50' lot, with
50' facing a Level B Street (73 rd St.), would pay the following annual assessment:
9
Linear Methodology: 50 feet x $10.00 = $500
Square Foot Methodology: 1,500 sq ft x $0.07736 = $116.04
Total Assessment: $666.04 which amount to $55.50 per month but which
is in one lump sum annually
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Red Sunset Business Improvement District Business Plan
Parcels that have less than 300 square feet of building/vertical improvements that
include space that is leased or occupied for commercial activity shall be assessed as
vacant lots.
The resulting South Miami BID would be a small district and create a relatively small
annual assessment of approximately $200,000 per year. For comparison purposes, the
last annual assessment for the Coral Gables BID was approximately $800,000.
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Red Sunset Busines s Improvement District Business Plan
SW 69TH ST
SW 70TH ST
SW 74TH TER
Front Footage Assessme nt Levels
_ Level A (Highest Rate)
_ LevelB
\-------", SW 76TH
_ LevelC
76TH TER
_ Level 0 (Lowest Rate)
SW 77TH TER
5W 78TH 5T
5W 78TH 5T
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Red Su nset Business Improvement District Study Area
Proposed BID Operating Budg e t
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Red Sunset Business Improvement District Business Plan
In order to provide efficiencies and commit the largest amount of funding
possible to BID programs, the BID may outsource implementation and
administration to a firm that provides similar services to other BIDs, CRAs, and
cities, rather than employ full time staff.
It is estimated that this approach could reduce administrative costs by $100,000
and allow for the addition of social media and enhanced public relations
efforts. A first-year budget for the BID might contain the following components,
although a final budget not to exceed $200,000 would be created by the BID
Board of Directors once it is formed.
Proposed Annual Budget
Contracted Staffed
Events $8,000 $6,000
Walking Guide $2,500 $0
Website $3,900 $7,200
Advertising $43,000 $43,000
Social Media / PR $33,600 $3,500
Implementation/Contract Marketing Staff $60,000 $0
Total Marketing $133,000 $41,700
Landscape and Upkeep $10,000 $3,300
Personnel (Maint/Sanitation/ Ambassadors) $30,000 $30,000
Total Aesthetics $40,000 $33,300
Executive Director $0 $75,000
Office Space/Utilities $0 $11,000
Printing and Supplies . $3,000 $3,000
Insurance /Legal $3,600 $3,600
Memberships $1,200 $1,200
Secretary $0 $15,000
Misc $1,200 $1,200
Total Administration $9,000 $110,000
Total BID Budget $200,000 $200,000
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Red Sunset Business Improvement District Business Plan
BID Organization and Governance
Chapter 170, Florida statutes, provides that a municipality, subject to the approval of a
majority of the affected property owners, may levy and collect special assessments
against property benefited in a retail business district for the purposes of stabilizing and
improving such district through promotion, management, marketing, and other similar
services in such districts.
Creation of a BID would require actions approved by the South Miami City Commission.
These actions include:
• Resolution of the City Commission -This resolution would include the proposed cost
of improvements, location of the retail district to be improved, the expense to be
paid by special assessments, and when assessments are to be paid.
Following approval of the Resolution by City Commission to establish the Special
Assessment District, the resolution shall be published and a preliminary assessment roll
will be prepared. Upon the completion of the preliminary assessment roll, the City
Commission shall, by resolution, set a date, time and place at which interested persons
can appear and be heard as to the propriety and advisability of making such
improvements, as to the cost thereof, as to the manner of payment therefor, and as to
the amount to be assessed against each property affected. A special notice of the
meeting shall be mailed to the affected property owners 30 days before the schedule
Commission meeting and shall state the amount of the assessment and served by mail
on the affected property owners and shall describe the streets and other areas to be
improved, that the description of each property to be assessed and the amount to be
assessed to each piece or parcel of property and which may be ascertained at the
office of the city clerk. Thereafter, the City Commission, as an equalizing board, shall
hold hearings to hear and consider any complaints of affected property owners. If any
equalizing is to take place it shall be by the adoption of a written resolution of the City
Commission. Thereafter, the final assessment roll shall be filed with the City. However,
offstreet parking facilities, parking garages, or other similar facilities and mass transportation
systems must be approved by vote of a majority of the affected property owners.
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Red Sunset Business Improvement District Business Plan
A Board of Directors of a new not-for-profit organization BID) would manage the BID.
According to discussions to date, an example of the composition of a BID Board of
Direcors will include 7 voting members, six of whom shall serve staggered three-year
terms.
• 3 property owners from the District*;
• 3 business owners from the District;
• 1 representative from the City of South Miami (permanent)
* A t least one representative must be from the Shops at Sunset Place;
RMA recommends the Downtown South Miami BID assessment be proposed for an
initial period of ten years and be extended for an additional period of ten years upon
approval of the City Commission. However, upon receipt of a petition executed by
affected property owners representing in excess of fifty percent (50%) of the most
recent assessment roll, the Commission may elect to abolish the District. Key to
consideration of extension to the District would be its successful implementation of the
advocacy, marketing and other BID programs.
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Red Sunset Business Improvement District Business Plan
EXHIBIT A
DRAFT RESOLUTION
SOUTH MIAMI BUSINESS IMPROVEMENT DISTRICT
A RESOLUTION establishing a Special Assessment District, describing the nature and
purpose of the District and designating the area to be improved, the location of the
District, portion of the expense to be paid by assessment, when it is to be paid, lands
to be levied, the total estimated cost and procedure for creating the District.
WHEREAS, pursuant to Chapter 170, Florida Statutes, the City may provide for the imposition and
collection of charges in the form of special assessments; and
WHEREAS, Chapter 170, Florida Statutes, provides that a municipality, subject to the approval of a
majority of the affected property owners, may assess, levy and collect special assessments against property
benefited in a retail business district for the purposes of stabilizing and improving such district through promotion,
improvements, maintenance, management, marketing, and other similar services in such districts; and
WHEREAS, a majority of the affected property owners have approved of levy and collect special
assessments against property benefited in a retail business district for the purposes of stabilizing and improving
such district through promotion, improvements, maintenance, management, marketing, and other similar services
in such districts; and
WHEREAS, the Business Improvement District concept is based upon collaboration among the City of
South Miami and the Red/Sunset Merchants Association and South Miami Hometown, Inc., with funding to be
generated by special assessments to be levied on affected property owners within the District who will benefit
from the establishment of the District, with a majority of affected property owners agreeing to accept the
establishment of a Special Assessment District also to be known as the IIS ou th Miami Business Improvement
District" for the purpose of stabilizing and improving the business activity in the District; and
WHEREAS, the development of a Business Improvement District will improve the economic activity of the
District for the benefit of affected property owners located within the Assessment Area by providing a means to
organize and manage promotions, marketing, and other similar services on behalf of all properties within the
Assessment Area, thereby providing a special benefit to such property; and
WHEREAS, the District and the assessment set forth herein will enhance and specially benefit the health,
safety and welfare of property owners within the District; and
WHEREAS, the Assessments to be imposed in accordance with this Resolution provides for an equitable
method of funding and authorizes District activities by fairly and reasonably allocating the cost to specifically
benefited properties; and
WHEREAS, the City and the two associations have worked with a contractor, Redevelopment
Management Associates, to create an organization plan for a Downtown South Miami Business Improvement
District, including boundaries, programs, assessment methodology, and preliminary budget for the District; and
WHEREAS, the City Commission desires to create the South Miami Business Improvement District
NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA, AS FOLLOWS:
Section 1. Nature of the Improvement. The recitals set forth above concerning the nature of the
improvement are hereby adopted by reference as if fully set forth herein and are found to be true and correct.
15 RMA
Red Sunset Business Improvement District Business Plan
Section 2. Description of Area to be Improved. The proposed Assessment Area shall include the area
described in Exhibit 1 attached hereto. The Assessment Area is proposed for the purpose of improving the business
and economic environment, enjoyment of property, and funding the provision of the District benefiting property
located therein. The City Commission may expand the Assessment Area, in accordance with the procedures
utilized to create the District.
Section 3. Costs to be Paid by Assessment. The entire cost of the District shall be paid by special
assessment levied against the affected properties that benefit from the activities of the District.
Section 4. Manner of Assessing Property. The rate to be charged the owner for each property in the
Business Investment District shall be equal to two thirds of the product of the amount of the property's linear
frontage that is facing a street multiplied by the assessment rate for that street and one third of the product of the
total square footage of the building located on the property multiplied by $0.775 for the first year. The rates may
change at the discretion of the Board of Directors if the proposed expenses for each following year exceed the
amount available for collected based on the assessment formula set forth above but in no event shall the increase
exceed 5% of the previous year's assessment.
The rate per linear foot will depend on the street. Streets have been assigned assessment levels based on
the benefit properties on said streets will receive. Streets that are the most prominent (SW 72nd and SW
73'd Streets) will have the highest rates, based on an allocation that accounts for pedestrian and
vehicular traffic that passes in front of the property and the levels of service provided by the City to
those properties.
o Level A = $12.00 per linear foot
o Level B = $10.00 per linear foot
o Level C = $7.50 per linear foot
o Level D = $6.00 per linear foot
The assessment for vacant lots and parking lots will be 50% of the linear front foot rate for improved
properties that face the same streets to which those lots have access:
o Level A = $6.00 per linear foot
o Level B = $5.00 per linear foot
o Level C = $3.75 per linear foot
o Level D = $3.00 per linear foot
The level assigned to a particular roadway has been designated in the attached exhibit 1 to this
resolution.
Parcels that have less than 300 square feet of building/vertical improvements that include space that is
leased or occupied for commercial activity shall be assessed as vacant lots.
Section 5. Imposition of Assessment. The Assessments shall be collected pursuant to the Uniform
Assessment Collection Act when available, or by any other lawful means. At the discretion of the City, in
lieu of using the Uniform Assessment Collection Act, the City may elect to collect the assessment by any
other method which is authorized by law or as provided by this Resolution. If the collection is in the
manner authorized by the Uniform Assessment Collection Act, the Statutory Discount Amount shall be
computed for each assessed Parcel in the same manner as the amount established by law as the
maximum discount for early payment of ad valorem taxes and non-ad valorem or other assessments.
Section 6. Lands to be Assessed. All property located within the District shall incur a special assessment
in accordance with the forgoing manner of assessment.
Section 7. estimated Cost allocated to the Assessment Area for the promotion, management, marketing,
16 RMA
Red Sunset Business Improvement District Business Plan
maintenance, administration, and similar expenses is $200,000.00 for the first year beginning October 1, 2016.
Section 8. Duration of The District
The District shall remain in existence for an initial period of ten (10) years and shall be extended for an
additional period of ten (10) years upon approval of the City Commission, provided, however, that upon
receipt of a petition executed by Affected Property Owners representing in excess of fifty percent (50%)
of the most recent Assessment Roll, City Commission may elect to abolish the District.
Section 3. Severability. If any section clause, sentence, or phrase of this resolution is for any reason held
invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the
remaining portions of this resolution.
Section 4. Effective Date. This resolution shall become effective immediately upon adoption by vote of
the City Commission.
17
PASSED AND ADOPTED this __ day of ____ -', 2016.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Welsh:
Commissioner Harris:
Commissioner Edmond:
Commissioner Liebman:
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Red Sunset Business Improvement District
EXHIBIT A
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SW 70TH ST
SW71STST
SW 69TH ST
SW 74TH TER
Front Footage Assessment Levels
_ Level A (Highest Rate)
_ LevelS
_ LevelC
76TH TER
_ Level D (Lowest Rate)
SW 77TH TER
SW 78T H ST
SW 78TH ST
Red Sunset Business Improvement District Study Area
18
Business Plan
76TH
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Red Sunset Business Improvement District Business Plan
Second resolution may include the following
ASSESSMENT ROLL.
The City Manager is hereby directed to prepare a preliminary Assessment Roll in the manner provided in
Chapter 170, Florida Statutes for the Assessment Area.
The City Manager shall compute and allocate the Assessments for the District among the parcels of real
property within the Assessment Area as reflected on the Tax Roll in conformity with Section 9 hereof.
The Assessment Roll shall be maintained on file in the offices of the City Manager or designee and open
to public inspection. The foregoing shall not be construed to require that the Assessment Roll be in
printed form if the amount of the Assessment for each property can be determined by use of a computer
terminal or Internet access available to the public.
PUBLIC HEARING.
A public hearing will be conducted by the City Commission at _ p.m. on __ at the City Commission
Chambers, to consider imposition of the Assessments for the District.
NOTICE BY PUBLICATION.
Upon completion of the materials required by Section 2 hereof, the City Manager shall publish notices of
the public hearing authorized by Section 3 hereof in the manner and the time provided in Chapter 170,
Florida Statutes. Such notice shall be in substantially the form attached hereto as Exhibit C.
NOTICE BY MAIL.
19
Upon completion of the preliminary Assessment Roll, the City Manager shall, at the time and in the
manner specified in Chapter 170, Florida Statutes, provide first class mailed notice of the public hearing
authorized by Section 3 hereof to each property owner proposed to be assessed at the address indicated
on the Tax Roll. Such notice shall be in substantially the form attached hereto as Exhibit B.
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Red Sunset Business Improvement District Business Plan
EXHIBIT B
DRAFT LEDER TO PROPERTY OWNERS
Downtown South Miami Property Owner:
Beginning in 2013, the Red Sunset Merchant Association and South Miami Hometown, Inc. (South Miami
commercial property owners) have had discussions with Downtown property and business owners and
city residents to create an organization plan for a proposed Business Improvement District (BID). A final
draft ofthe plan is attached for your review.
The basic premise of a Downtown South Miami BID is that the City agrees to continue to provide a base
level of service to the Downtown area and that enhanced services, such as the advocacy, maintenance
and marketing services recommended in the attached BID Plan, are funded through a self-imposed
assessment on the property owners. The BID Plan includes a preliminary assessment roll, by property,
assuming the BID is created and properties are assessed based on a combination of building square feet
and linear front feet facing the street. A final determination of assessment rates will be made by
Resolution of the City Commission.
A Resolution to create the Business Improvement District will be placed on the -' 2016 City
Commission agenda. This is a courtesy notice, and I request that a representative from each property
contact me as soon as possible so that we can ensure that all property owners are included in the
discussion.
Please contact if I can provide further information.
Sincerely,
Steven Alexander
City Manager
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Red Sunset Business Improvement District Business Plan
EXHIBITC
DRAFT FORM OF NOTICE TO BE PUBLISHED
[INSERT MAP OF Assessment AREA]
NOTICE OF HEARING TO IMPOSE AND
PROVIDE FOR COLLECTION OF SPECIAL ASSESSMENTS IN THE DOWNTOWN SOUTH MIAMI
BUSINESS IMPROVEMENT DISTRICT ASSESSMENT AREA
Notice is hereby given that the City Commission of the City of South Miami will conduct a public
hearing to hear testimony from affected property owners as to the propriety and advisability of making
the improvements and funding them with special assessments on property and to consider the
collection of special assessments within the Downtown South Miami Business Improvement District
Assessment Area, through the imposition of special assessments for the purpose of stabilizing and
improving retail business through promotion, maintenance, management marketing, and other similar
activities. The hearing will be held at _ p.m. on ____ , at the City Commission Chambers, 6130 Sunset
Drive, South Miami, 33143.
All affected property owners have a right to appear and speak at the hearing and to file written
objections with the City Commission. If a person decides to appeal any decision made by the City
Commission with respect to any matter considered at the hearing, such person will need a record of
the proceedings and may need to ensure that a verbatim record is made, including the testimony and
evidence upon which the appeal is to be made. In accordance with the Americans with Disabilities Act,
persons needing a special accommodation or an interpreter to participate in this proceeding should contact
the City Clerk at 6130 Sunset Drive, South Miami, FL 33143, at least forty-eight (48) hours prior to the
date of the hearing.
A more specific description of the improvements and the method of computing the assessment
for each parcel of property are set forth in the Initial Assessment Resolution adopted by the City
Commission on . Copies of the Initial Assessment Resolution and the preliminary Assessment Roll
are available for inspection at the office of the City Clerk.
Commencing in October 2016, the assessments are anticipated to be collected through invoice by
the City of South Miami Finance Department. Commencing in October 2017, the assessments are anticipated to be
collected on the ad valorem tax bill by the Miami-Dade County Tax Collector, as authorized by Section
197.3632, Florida Statutes. Failure to pay the assessments will cause a tax certificate to be issued
against the property which may result in a loss of title. The City Commission intends to collect the
special assessment for a period of five (5) years, with the option for City Commission to renew the
assessments for an additional five (5) years, unless a petition, signed by at least fifty percent (50%) of
the property owners within the Assessment Area, is received by City Commission requesting that the
special assessment be terminated. City Commission may then terminate the assessment.
If you have any questions, please contact ____ _
21 RMA