Res No 144-16-14699RESOLUTION NO.144_16_14699
A Resolution authorizing the City Manager to execute Amendment Two to
the fiscal year 2015 grant agreement with Miami-Dade County for the South
Miami Senior Meals Program.
WHEREAS,theCity of South Miami was awarded a grant forthe Senior Meals Program
fromMiami-DadeCountybyandthroughitsOffice of Grants Coordination intheamount of
$18,400 with an expiration date of September 30th,2015;and
WHEREAS,theCity of SouthMiamiwas awarded thefirst grant amendment tothe
agreementwhich provided additionalfundingfortheSeniorMeals Program's servicesinthe
amount of $13,800 and extended the contract for nine (9)months to June 30th 2016;and
WHEREAS,Amendment Twotothe agreement provides additional funding tothe
agreement forthe Senior Meals Program's services inthe amount of $4,600 and extends the
contract for three (3)months,to September 30th 2016;and
WHEREAS,the Mayor and City Commission authorize the City Manager to execute
Amendment Two to the agreement with Miami-Dade County's Office of Grants Coordination to
extend the expiration date to September 30th,2016 and accept additional funding in the amount
of $4,600 forthe South Miami Senior Meals Program.
NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA THAT:
Section 1:The City Manager is hereby authorized to execute Amendment Two of the
grant agreement with Miami-Dade County Office of Grants Coordination for the South Miami
Senior Meals Program to extend the expiration date to September 30th 2016 and accept additional
fundinginthe amoimt of $4,600.Thegrant agreement and amendment are attached tothis
resolution.
Section 2:Thisresolutionshallbeeffectiveimmediatelyaftertheadoptionhereof.
PASSED AND ADOPTED this 2nd day of August 2016.
ATTEST:APPROVED/
5^^^>7^,
READ AND APPROVED AS TO FORM
LANGUApErtEQALITY
EXECljarfON THEREOF:k
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Welsh:
Commissioner Edmond:
Commissioner Liebman:
Commissioner Harris:
5-0
Yea
Yea
Yea
Yea
Yea
UYkA\South1'Miami
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To:The Honorable Mayor &Members of the City Commission
From:Steven Alexander,City Manager
Date:July 22,2016 Agenda ItemNo.:3
Subject:
Background:
Grantor:
Grant Amount:
Grant Period:
Attachments:
AResolutionauthorizing the CityManager to execute Amendment Two
to extend the grant agreement withMiami-Dade County for the South
Miami Senior Meals Program.
Miami-Dade County byand through itsOfficeof Grants Coordination
awarded the CityofSouth Miami $18,400 tofund the South Miami
Senior Meals Program.Thegrantperiod began on October Ist,2014
andendedon September 30th,2015.Amendment Onetothe agreement
provided additionalfundingfor the Senior Meals Program's services in
the amount of$13,800 and extended the contract fornine(9)months
toJune 30th,2016.
Amendment Two to the agreement provides additionalfundingfor the
Senior Meals Program's services in the amount of $4,600 and extends
thecontractforthree (3)months,to September 30th,2016.
TheCityofSouth Miami willbeallocating the funds to help support the
City's Senior Meals Programby paying for two (2)pre-packaged meals
for residents at the HUDSenior Center everyFriday,basedon the
current contract;each meal will cost $2.19.
The contract is retroactive and the Citywillbe reimbursed any
payments accrued from July Irt,2016 through September 30th,2016.
Miami-Dade CountyOfficeofGrants Coordination (FormerlyKnownAs
Department ofHumanServices)-Local GrantingAgency
$4,600
Extension July Ist,2016 through September 30th,2016
Miami-Dade FY 2015 Contract Amendment Two
Miami-Dade FY 2015 Contract Amendment One
Resolution 11 I-15-14450 /Miami-Dade FY 15 Contract #15-SMIA-CB
MIAMI-DADE
Carlos Gimenez,Mayor
July 6,2016
Office of Management andBudget
Grants Coordination
1II NWisl Street
22nd Fiooi
Miami,FL 33128
T 305-375-4742 F 305-375-4454
Ms.Angelica Bueno
Planning and Sustainability Administrator
Cityof South Miami
6130 Sunset Drive
Miami,FL 33143
Re:FY 2014-2015 General Revenue Contract /Amendment to Extend Terms
Dear Ms.Bueno:
This letter accompanies the Contract Amendment #2 extending the terms of your agency's FY
2014-2015 contract supported withMiami-DadeCounty's General Fundforan additional three
months fromJuly1,2016 through September 30,2016.Please return three (3)originals of the
amendment,andthe attached scope(s)and budget(s),andUpdated Affidavit for Background
Screening properly completed and signed bythe person designated byyour Board to sign on
behalf of your agency to execute the agreement andto approve the scopes and the budgets.
We are asking that youreturn the signed agreements toourofficewithin seven (7)days from
the date ofthisletterso that we may expedite the processing of those documents.You also
have the optiontoincludewith the agreement package anoriginal signed letter requesting an
advance payment 25%of your agency's award for the three-month period ending September
30,2016,Intendedtooffsetanypotential cash flow problems,that payment request will be
processed after the final execution ofthe agreements by the Mayororhis designee.
Please contact your assigned Contracts Officerby telephone orby e-mail ifyou have any
questions regarding the final processing ofyour agency's agreement orthe advance payment
request.
Sinci
Daniel T.Wal
Assistant Director
<&&*".,^AMENDMENT #2
^"irt#MIAMI-DADE COUNTY
^MT\v?^~AMENDMENT #2
W r ll1 T0 FY 2014-2015 CONTRACT BETWEEN
»**
0^
^Q#^'AND
.e^^"CITY OF SOUTH MIAMI
Miami-Dade County by and through its Office of Management and Budget -Grants
Coordination locatedat 111 N.W.1sl Street,22nd Floor,Miami,FL 33128 (hereinafter called "the
County")and City of South Miami located at 6130 Sunget Drive,South Miami,Florida 33143
(hereinafter called "the Provider")hereby agree on this fc'Hjay of SjL^&^k*-*',2016 to
amend the Grant Agreement dated July .27,2015 between the County andthe Provider (hereinafter
called "the Agreement").
WHEREAS,the County andthe Provider entered into the Agreement for the provision of
Human and Social Services;and
WHEREAS,the Agreement allows for amendment by written consent ofthe County and the
Provider;and
WHEREAS,on April 14,2016 the Agreement was extended.for an additional nine (9)month
period until June 30,2016 upon written consent of the County andthe Provider;and
WHEREAS,the Board of County Commissioners voted onJanuary 20,2016to provide
additional funds to Provider pursuant to this Agreement for an additional three (3)month period from
July 1,2016 through September 30,2016;and
WHEREAS,pursuanttotheAgreement,Providerprovidesthe following programs:
Elderly Services -South Miami Senior Meals
The Afterschool House (Tutoring)
WHEREAS,the parties wish toattachand incorporate herein an Attachments A(A2)and A(B2)
Scope of Service,Attachments B(A2)and B(B2)Budgets,and Attachments B1(A2)and B1(B2)
detailed project budget andsources and uses statements,all of which said new attachments shall
pertain tothe period of time from July 1,2016 through September 30,2016,in order to reflect the
additional services and funds provided pursuant tothis Amendment,
NOW,THEREFORE,inconsiderationofthe mutual covenantsrecordedhereinandmadepart
ofthisAmendmentandincorporatedhereinbyreferenceas if fully set forth herein,theCountyandthe
Provider agree to amend the Agreement as follows:
The 'whereas1 clauses aboveare fully incorporatedand adopted hereinasif fully set forth
herein.
Page 1of4
^.yf v-,*.,,15-SMIA-CB
15-SMIA-CB
Article 2.AMOUNT PAYABLE is hereby amended to add the additional amounts payable for
theservicesrendered during the extended period oftheagreementas follows:
Elderly Services -South Miami Senior Meats is awarded the additional amount of $4,600.
TheAfterschool House (Tutoring)is awarded the additional amount of $6,025.
The additional funds authorized by this agreement shall only reimburse authorized
expenditures made and expenses incurred during July 1,2016 through September 30,2016.
The rest ofArticle2 shall remain unchanged.
Article 3.SCOPE OF SERVICES ishereby amended as follows:
Attachments A(A2)and A(B2)Scope of Services shall be attached hereto and incorporated
herein and shall pertain to the period of time from July 1,2016 through September 30,2016.
The rest ofArticle3 shall remain unchanged.
IV.Article4.BUDGET SUMMARY isherebyamendedas follows:
The following shall be attached hereto and incorporated herein and shall pertain to the period
oftime from July 1,2016 through September 30,2016:
(1)Attachments B(A2)and B(B2)Budgets for funds allocated under this Agreement as
amended;and -(2)Attachments B1(A2)and B1(B2)detailed project budget and sources and uses statements.
The rest ofArticle4shall remain unchanged.
V.Article5.EFFECTIVE TERM is hereby amended as follows:
Both parties agree that the effective term of this Agreement shall commence on October 1,
2014and terminate atthecloseof business onSeptember 30,2016.
The rest ofArticle5shall remain unchanged.
VI.Article7,INSURANCE,Section B(J)is hereby amended as follows:
The Provider shall be responsible for assuring that the insurance certificates required in
conjunction with this Section remain in force for the duration of the effective term of this
Agreement (October 1,2014 through September 30,2016).
Page 2of4
15-SWHA-CB
The rest of Article 7 shall remain unchanged.
V"'™%^™^t^Z^:X^*he,.,««.beneath
"Attachment J:Authorized Signature Form.
TherestofArticle 24 shall remain unchanged.
Attachment K,Updated Background Screening Affidavit,attached hereto is hereby
added and incorporated as if fully set forth in this Agreement as amended.
VIII.All Provider's obligations pursuant to the Agreement remain ongoingincluding but not
^^^r^m.including updated sworn,notarized *^^*£W>days of the occurrence of any material change to the information contained in the following
Attachments to the Agreement:
AttachmentC:Collusion Affidavit
Attachment D:Miami-Dade County Affidavits
Attachment D-1:Due Diligence Affidavit
Attachment E:State Public Entities Crime Affidavit
Attachment I:List of Subcontractors and Suppliers
AttachmentJ:Authorized SignatureForm
IX.All references intheAgreementto:.(1)Attachments A(A)and A(B)and the Scope of Services sha I refer both to
Attachments A(A)and A(B),Attachments A(A1)and A(B1),and Attachments A(A2)
(2)Attachments B(A)and B(B)shall refer both to Attachments B(A)and B(B),
Attachments B(A1)and B(B1),and Attachments B(A2)and B(B2)(3)Attachments B1(A)and B1(B)shall refer both to Attachments B1 A)and B1(B),
Attachments B1(A1)and B1(B1).and Attachment B1(A2)and B1(B2).
X Other than as expressly amended herein,all other terms and conditions of the Agreement
shall remain in full force and effect.If any conflict in language exists between the Agreement
and this Amendment #2,the language in this Amendment #2 shall prevail.
XI.This Amendment #2 is hereby made a part of the Agreement and is binding,upon theCountyandtheProvider.This Amendment #2 shall be effective as of July 1,2016,once it has
been signed by both parties,and shallexpire on September 30.2016.
Page 3of4
15-SMIA-CB
IN WITNESS WHEREOF,the parties hereto have caused this Amendment #2 to the Agreement to be
executed by their officials thereunto duly authorized.
CITY OF SOUTH MIAMI
By:
Name:<~^'sffJL'f 4\^/?KAAd)v~
Title:Cti-kj /Wlfiffi^
Date:<t -If -/C
Attest:
Print Name
Title:
AutRbniaed Person OR
NotapfPublic
Corporate SealOR Notary Seal/Stamp;
MIAMI-DADE COUNTY
By:^iA/VWU^-
Name:
Title:Mayoror Mayor's Designee
Date:<?IWjTc^
Attest:HARVEY RUVIN,Clerk
Board of County Commissioners
By:
Print Name <?$&*<?&C^>C-C*~C£y"
Page 4of4
15-SMIA-CB
ATTACHMENT A(A2)
MIAMI-DADE COUNTY OFFICE OF MANAGEMENT AND BUDGET ^
GRANTS COORDINATION
SCOPE OF SERVICE NARRATIVE
SECTION I:GENERAL INFORMATION
Name of Organization:Citv of South Miami.Parks and Recreation Department
Address:6130Sunset Drive.South Miami.Florida 33143
Program Contact Person:Angelica Bueno.Planning &Sustainabilitv Administrator
Phone Number:305-668-2514 Fax Number:,305-663-6345
E-mail Address:abueno@southmiamifl.gov ^
Fiscal Contact Person.Alfredo Riverol,CFQ
PhoneNumber 305-663-6343 Fax Number:305-668-7388
E-mail Address:ariverol(a>southmiamifl.gov
Board President/Chair:N/A
Phone Number:N/A Fax Number:N/A
E-mail Address:N/A
Non-Profit EntityDFor-Profit Entity •
Contract Amount:$4.600 Contract Period:July 1.2016-September30.2016
SECTION II:PROGRAM NARRATIVE
Descriptive Program Name:
Elderly Services-South Miami Senior Meals
Describe the program goals:
The Senior Meals Program will provide positive social,cultural,educational,and recreational
opportunities for seniors residing in the City of South Miami.In addition,the program will create a
healthy environment for our senior population by encouraging physical activities,and providing
nutritional meals,which will lead to a healthier lifestyle for the targeted population.Services will be
provided to residents at the HUD Senior Center for participants regardless of race,religion,gender,or
family income level thatare60yearsand older.
Page 1of3
15-SMIA-CB
ATTACHMENT A (A2)
Describetheprogramandservicesandhowprogram funding will beused:
Through our Parks and Recreation Department,the City of South Miami will provide prepared meals
to sixty-nine (69)residents that participate in activities atthe HUD Senior Center iocated in South
Miami.
Identify whatCommissionDistricts)will beserved:District 7.
Identify the target population that will be served (i.e.,children/students,seniors,adults,families,
general population,businesses etc.):Seniors.
Identify the total number of the target population served (if more than one service,define for each):
69 Seniors.
SECTION HI:PROFILE OF SERVICES
Annual workload measures (for each type of service to be provided including the number of clients to
be served in the program)[i.e.,3 hours of after school care for twenty-five (25)children ages 5-10,
one home deliveredmealfor50 seniors everyday (18,250 meals)]:
The Senior Meals Program will provide two (2)pre-packaged meals (cantina-style)to a minimum of
sixty-nine (69)residents at the HUD Senior Center every Friday.The program will provide a minimum
of 138 meals per week (69 seniors X2 meals per week)for 13 weeks,for a maximum of 2,100
($4,600/$2.19 per meal)meals during the 3 months contract period.
Unit Cost (Define the unit(s)of service and detail the unit cost(s)for the service):
$4,600/69 clients=$66.67perclient.
Identify the period of service delivery for program component^)that WILL NOT be provided_yearr
round:N/A.
Total number of unduplicated clients that will be served during the program year is:69.
Total number ofclientsreceivingongoing services:69.
Total number ofnew clients will be:0.
Atypical client will be in the program for:^day(s)_12_month(s)_0_week(s)_0_hour(s)
What is the defined workload measure (meals provided,therapy,tutoring,or after-school care hours,
program completion,employment,etc.):meals provided.
The total number of workload measures that will be provided during the 3 month contract period:
2,100 meals.ocation of Service Site(s)and Hours of Service at each Site:(List all administrative and program
sites including the physical street address with zip codes,contact information and the hours of
operation for each site):
Page 2of3
15-SMIA-CB
ATTACHMENT A(A2)
The City of South Miami Senior Center is located at 6701 SW 62nd Avenue,South Miami,Florida
33143.The hours of operation are Monday-Friday from 7:00 am -3:00 pm.
The service site phone number is:(305)663-6319;email:qpough@southmiamifl.gov.
SECTION >V-STATEMENT OF OBJECTIVES:(Define measurable and specific program objectives.
Ptei^quantify and note timeframe for completion of each objective fi.e.,75%of children attending
after school tutoring program will increase their reading score by a full letter grade as measured by
pre and post-testing during the contract year]).
•One hundred percent (100%)of the elderly participants that receive weekend meals will satisfy
one of their basic needs.
•Ninety percent (90%)of the elderly participants will gain sufficient nutrition from the meals
provided which will be measured by the type of menu provided.
•Ninety percent 90%of the elderly participants will be satisfied with the services provided which
will be measured by surveys.
BACKGROUNDSCREENING INFORMATION
The program(s)is serving "at-risk"population:Yes ...X...No N/A
The minimum age fora client is:60 years.
Themaximum age foraclientis:N/A years.
Staff or volunteers working directly with seniors for more than 10 hours:Yes...X...No ^__N/A^.
SECTION V:ORGANIZATIONAL SUPPORT ACTIVITIES
Describe how your organization will do outreach and public awareness of program activities:
Public announcements will made during televised City Commission meetings,andonthe City's Web.
Describe how your organization will complete a self-assessment of its services throughout the
program year (i.e.,client satisfaction questionnaires,online surveys,independent organization audit
review,etc.):Annual survey.
SECTION VI:CERTIFICATION
I certify that the Scope of Services of the program will be carried out as described above.I also
understand that I must receive prior formal approval from Miami-Dade County Office of Management
and Budget—Grants Coordination for any variations from the operations and performance described
above.
Sigrgjji^and Title of Person Completing Form Print Name and Title ^
Page 3of3
i
iSiCTtfACauo^r :;:;•]|^'I^<^>^!^^;*^^';^••••^
|?:|wi>^xwjjipyT^
\-^>rgahizatioo;Nc»mg'."iv fl/'fx'th.
Cityof South Miami
•••u(ke;i.tembudget form--;
!i!proflram,'.N'ame-:••-^--y
Elderly Services -Sooth Miami Senior Meals
Tota)Cost to Agency by Revenue Source
m
15-SMA-CB
Attachment B(A2)
"•-v Oate:';
j 7^/2016
::...;3odp.ot:P.ert6dy
July 1.2016-Seat.30.2015 ,
TOTAL:I.-V.
Total Cost to Agency %of Total
pt>Jec^C)i s&C fcteg^ri.^^Jv^.v ,*£County
Total
F&daral Funding
City/State
Total
City/State Fundine,
Total
Other Funding
Of Each Line Item
For the Budget Period
Percent of Total
Charged to
This Award
iDJRHCXGOSJS-if^
Personnel
2.Position
rrtngcfi
3,Position
Fringes
A.Position
Fringes
Fringes
Frr.ges
Travel (describe in narrative)
Supplies (describe in narrative)
Equipment (describe tn narrative)
Contractual Services (describe in narrative)
Other Direct Costs (describe in narrative)
Other Direct Costs (deserve in narrative)
•Other Direct Costs (descope in narrative)
.Other Direct Costs (describe in narrative)
!lKjDIBECrTVe^ST:S^^vM^-^'
Personnel
Position
Fringes
2.Position
Fringes JL
Indirect Costs (describe in narrative)
Indirect Costs (describe in narrative)
TOTAL AWARD:
This Award
County Funding
4.600
f\
Requested By:]r •anW(2c\,r.fO
Reviewed Sy:
O.VB Contracts Officer Signature
All Other
County Funding
4.SGC
Approved
3o»rd PrijjW^nt/Vice President NomeT |g-^
Board Pfc^cMp^'Pnisident Signature
Approved 8y:
0W3 Contracts *Grants Administrator
FiscalApproval(ifneeded)
Accnunv^nt:
15-SMIA-CB
Attachment B1(A2)
Cityof South Miami
Elderly Services -South Miami Senior Meals
Miami-Dade County
July 1,2016 -September 30,2016
DIRECT COSTS
Contractual Services
Senior Meals ($4,600):
Beginning July 1 2016 through September 30,2016,the City of South Miami Parks andReaeatonDepartmentstaffwilldistributetwo(2)prepackaged meals (canfcna-style)t,aSurr>of sixUine (69)residents at the HUD Senior Center 7^7^^^^^be prepared by the catering company Montoya Holdings,Inc.at a <^rfj^9^'m£LI"total,the program will provide a minimum of 138 meals to residents at the HUDj*n,^^reveryFriday(one meal for Saturday and Sunday)for 13 weeks;for a maximum of 2,100 meals
($4,600/$2.19 per meal)during the 3 month contract period.
The Senior Site Manager and Recreational Leaders are the responsible staff for theSmiSivefunctionsrelatedtothisprogram.Their salaries and all other costs related to the
program are covered by the City of South Miami.
TOTAL AWARD:$A3QQ
Page1of1
15-SMIA-CB
ATTACHMENT A (B2)
MIAMI-DADE COUNTY OFFICE OF MANAGEMENT AND BUDGET
GRANTS COORDINATION
SCOPE OF SERVICE NARRATIVE
SECTION I:GENERAL INFORMATION
Name of Organization:C.itv of South Miami.Parks &Recreation Department
Address:6130 Sunset Drive.South Miami.Florida 33143
Program Contact Person:Angelica Bueno,Planning &Sustainability Administrator
Phone Number:305-668-2514 Fax Number:305-663-6345
E-mail Address:abueno@.southmiamifl.gov
FiscalContactPerson:Alfredo Riverol,CFO
Phone Number:305-663-6343 Fax Number:305-668-7388
E-mail Address:Ariverol@.southmiamjfLgoy
Board President/Chain N/A
Phone Number:N/A Fax Number:N/A
E-mail Address:N/A
Non-Profit Entity •For-Profit Entity D
Contract Amount:$6,025 Contract Period:July 1,2016-September^2016
SECTION 11:PROGRAM NARRATIVE
Descriptive Program Name:The Afterschool House (Tutoring)
Describetheprogramgoals:
The goal of the Afterschool House (Tutoring)Program is to provide positive f°cia^ultura^
ZgZTesToi race,religion,gender,family income,and/or ability to pay for ch.ldren ages 5-14 years
(kindergarten to eighth grade).
Describe the program and services and how program funding will be used:
The Afterschool House Program operates from August -June.Funding^^^J^tutoring services which will include reading and math curricula,as well as homework ass.stance.
Page 1of4
15-SWltA-CB
ATTACHMENT A(B2)
Identify what Commission District(s)will be served:District 7
Identify the target population that wiil be sen/ed (i.e.,children/students,seniors,adults,families,
general population,businesses etc.):Children,ages 5-14.
Identify the total number of the target population served (if more than one service,define for each):
nno hundred (100)children (This is a correction because in years past the scope and monthly^^^o^fmTAnBrschool House Program included the participants from both thePJSo^^Pio^am and the Summer Camp Program.The participants from the Summer^^ogr^oaldnot be included because it is not funded through ttus grant The Summer
Camp is solely funded by the City of South Miami.)
SECTION III;PROFILE OF SERVICES
Annual workload measures (for each type of service to be provided deluding the number of clients to
be serWd in the program)lie.,3 hours of after school care for twenty-five (25)ch.ldren ages 5-10,
one home delivered meal for 50 seniors every day (18,250 meals)]:
The program takes place 39 weeks throughout the year and one hundred (100)children grades K
through 8lh grade will participate in the program.
Unit Cost (Define the unit(s)of service and detail the unit cost(s)for the service):
The unit costto serve one hundred participants (100)is $60.25.
Identify the period of service delivery for program component(s)that WILL NOT be providedj^ar;
round:
Winter Recess (December 23rd -January 3rd),Spring Recess (one week in March),Summer Recess
(June 10th through August 19th).
Total number of unduplicated clients that will be served during the program year is:100.
Total numberof clients receiving ongoing services:100.
Total number ofnew clients will be:0
Atypical client will be in the program for:_day(s)month(s)39 week(s)hour(s)
What is the defined workload measure (meals provided,therapy,tutoring,or after-school care hours
program completion,employment,etc.):After-school care hours/tutoring 1.5 hours per day (i hour of
homework,30 minutes reading).
The total number of workload measures that will be provided during the 3 month contract period:
4,500 hours of after-school care/tutoring assistance (100 children x 1.5 hours per day x5 days per
week x6 weeks).
Page 2of4
15-SMIA-CB
ATTACHMENT A (B2)
Location of Service Site(s)andHours of Service ateachSite:(List ail administrative andprogram
sites including the physical streetaddress with zipcodes,contact information andthehoursof
operation for each site):
#The Afterschool House (Tutoring)Programis located atthe Gibson-Bethel Community Center,
MurrayPark -5800SW66thStreet,South Miami,Florida 33143.
•Hoursof Operation fortheCenterare Monday -Friday,5:00am -10:00 pm,Saturday,9:00
am ~6:00pm,andSunday,10:00am.-2:00 pm andservices will be provided from 2:00 pm -
6:00 pm,Monday -Friday.
•Afterschool House (Tutoring)Program hours of operation:Monday -Friday,2:00pm -6:00pm,
excluding holidays.
Theservicesitephonenumber is:(305)663-6319;email:qpough@southmiamifl.gov.
SECTION IV:STATEMENT OF OBJECTIVES:(Define measurableandspecific program objectives.
Please quantify and note timeframe for completion of each objective [i.e.,75%of children attending
after school tutoring program will increase their reading score by a full letter grade as measured by
preandpost-testing during thecontract year]).
♦Eighty percent (80%)of the children will increase their reading fluency and comprehension as
measured by various tests.
•Ninety percent (90%)of the students will complete their homework assignments as measured
by report cards.
♦Ninety-five percent (95%)of the children will participate in educational activities as measured
by the participationlog.
BACKGROUND SCREENING INFORMATION
The program(s)is serving "at-risk"population:Yes ...X...No,N/A
The minimum age foraclientis:5 years.
Themaximum age foraclientis:14 years.
Staff or volunteers working directly with children for more than 10 hours:Yes...X,„No ^MfA
SECTION V:ORGANIZATIONAL SUPPORT ACTIVITIES
Describe how your organization will do outreach and public awareness of program activities:
Public awareness and outreach will be communicated through public announcements during televised
City Commission meetings,City's website,and flyers.
Page 3of4
15-SMIA-CB
ATTACHMENT A (B2)
Describe howyour organization will complete a self-assessment ofitsservices throughout the
program year (i.e.,client satisfaction questionnaires,online surveys,independent organization audit
review,etc.):Parent Surveys which are conducted once a year and report cards which are collected
lour (4)times a year.
SECTION VI:CERTIFICATION
I certify thatthe Scope of Services ofthe program will be carried outas described above.I also
understandthat I mustreceivepriorformal approval from Miami-Dade County Office ofManagement
and Budget—Giants J^m^ination for any variations from Ihe operations and performance described
above.^^
^—^^^---~~~~~GWevi/H\e^J^6t^\^m^(
Signature^nd Title ofPerson Completing Form Print Name and Title
Page 4of4
:.••LlNeUTSM BUDGE-I.F.QRM^.-.V,
':'•'•,.-':>'OrganfeationvName>.•:.Progr>rn,Narri'e ;'-.:<'•:•rV-i
Cityof South Miami The Afterschool House (Tutoring)
15-SMIA-CB
Attachment 3{B2)
7/1/20".6
>Budget Period '•
jjuiy 1.2016-Sep!30.2C1S
Total Cost to Agency byRe
IV.V.TOTAL:1.-V.)./TOTAL 1
O^j^et^'i'^'^^yj^pbXiiAs ^'Vt/;i'-".fJLV'i-.-'.*^-:V.-"^".'^;"'«'
venue Source Total Cost to Agency %of Tota I
County Federal I City/State All Other Of each Line Item
For the 3udget Period
Percent of Total
Charged to
This Av/ard
This Award
County Funding
All Other
County Funding
Total i Total
FederalFunding 'City/StateFunding
Total
Other FundingD|R5CT^CQSTS;:^:v:.;,5.7^'<%&:'A •&:$•••;•//•:':'?:-.
Personnel
1.Position I'art-Tlme Inslruclor S 2.003 S 2.008 too%
Princes Jojcphioc Andcnon S
2.Position Port-Time lns!ruc',or S 2.C06 S 2,005 100%
rn'npes jttlio Letseci $
3.Position Part-Tine Instructor S 2.00$S 2.0C9 100%
?finflcs Sttfc Co4'\r\g&r>S
4.Position S
Fringes S>
5.Portion I S
fringes j $
s6.Position •$
I Frinaes $
•7.Positlor:$
•Princes !s
:Travel (describe in narrative)s
.Supplies (describe in narrative)1 $
!Equipment (describein narrative)!s
Contractual Services (describe en narrative)1 s
Other Direct Costs (describe in narrath/e)s
Other Direct Costs (describe in narrative)s
Other Direct Costs (describe in narrat'tve)$
Other Direct Costs (describe in narrative)s
JNDJREC^GGSTS;':^-'^.^V,:':;V:-/i/.-'>.!>'"'-V-C-:
Personnel
1.Position s
FVinaes s
2,Position $
Fringes s
Indirect Cost*(describe in narrative)$
indirectCosts (describe5n narrative)5
TOTAL AWARD:S 6.026 S S s S $6.025
Requested By:
Reviewed By:.
[redo i~s\>fero)^C"rO APProved8y:6tfjte*TH^rUx^v^r,v<-k\^^w^f\
/1 Board gfctfd cot/Vice Pres id entire *t;iclen£Ji£frte
BoW-Pr«S*d^nt.'Vice President Signature?
Fiscal Approval |if needed)
0M8 Contracts Officer Signature
<
Approved By:M
QMB Contracts *Grants Administrator
Supervisor
15-SMIA-CB
Attachment B1(B2)
City of South Miami
The Afterschool House (Tutoring)
Miami-Dade County
July 1,2016 -September 30,2016
DIRECT COSTS
Personnel:Salaries
Teachers/Instructors ($6,025):
These line items representthe salaries ofthree (3)part-time instructors.These instructors will
dedicate 100%oftheirtimeto students enrolled in the Afterschool House (Tutoring)program.
These instructors will provide tutoring and homework assistance for children participating in the
program.Grant funds are being charged 100%of the positions'salaries for the period of 6
weeks,depending onthe hours worked per week.After County funds are expended,the City of
South Miami will continuetopayfortheir salaries until theprogramiscompleted.
Thestaffperson responsible for the administration of this program isthe Director ofParksand
Recreationandhissalaryand all other additional costs (i.e.utilities)arecoveredbythe City of
South Miami and participant fees.
TOTAL AWARD:$6,025
Page lof 1
AMENDMENT 2
ATTACHMENT K
UPDATED BACKGROUND SCREENING AFFIDAVIT
Affidavit Attesting Compliance with Both Contractual and Any and All Legally Applicable Background
Screening Requirements for Provider Personnel,Subcontracted Personnel and Volunteers
The undersigned affiant makes the following statements under oath,under penalty of perjury,which isa
first degree misdemeanor,punishable bya definite termof imprisonment not to exceed one year and/or a
fine not to exceed $1,000,pursuant to Sections 837.012,775.082 and 775.083,Florida Statutes.
Steven Alexander
STATE OF FLORIDA
COUNTY OF MIAMI-DADE
Before me,the undersigned authority,personally appeared
Cityof South Miami
Authorized Provider Representative
,whobeingby me firstduly sworn,deposes and says:of
(Name of Contracted Provider)
I swear and affirmthatthe above-named contracted Provideris compliant with the background screening
requirements contained inArticle8ofthe Contract attached hereto and incorporated herein by reference.
I further swear and affirm that the above-named contracted Provider is compliant with any and all
background screening requirements pertainingtoitspersonnel,subcontracted personnelandvolunteers
thatmaybe required pursijant to applicable federal,state orlocallawsor regulations.
Date:
<g-7z-U
fure of CEO/Exec.Dir.)
Sworn toandsubscribedbeforemein Miami-Dade County,Florida this the.
.20
_j^Nho ispersonallyknowntome
Who has produced identification:
f/fru#
Signature/of Notary Public
State of Florida at Large
y^c^y)^
Print,type or stamp name of Notary Public
My Commission Expires:
OMB Rev.JO/1/15
Type of Identification
.day of
m&m
Carlos Gimenez,Mayor
January 8,2016
Office of Management and Budget
GrantsCoordination j
111NW 1st Street j
MIAMIDADE—22 Fi0°Miami,FL 33128
T 305-375-4742 F 305-375-4454
Ms.Jennifer Korth
Grants &Sustainable Initiatives Administrator
Cityof South Miami
6130 Sunset Drive
Miami,FL 33143
Re*.FY 2014-2015 General Revenue Contract /Amendment to Extend Terms
Dear Ms.Korth:
This letter accompanies the contract amendments extending the terms of your agency's FY
2014-2015 contracts supported with Miami-Dade County's General Fund for an additional nine
months from October 1,2015 through June 30,2016.Please return three (3)originals of the
amendment,and the attached scope(s)and budget(s),and Updated Affidavit for Background
Screening properly completed and signed bythe person designated byyourBoardtosignon
behalf ofyour agency to execute the agreement,and to approve the scopes and the budgets.•
We are asking that you return the signed agreements toourofficewithin seven (7)days from
the date ofthis letter so that we may expedite the processing of the contract agreement.You
also have theoptiontoincludewith the agreement package anoriginal signed letter requesting
an advance payment of25%of your agency's award for the nine-month period ending June 30,
2016.Intended to offset any potential cash flow problems,that payment request will be
processed after the final execution of the agreements by the Mayor or his designee.
Please contact your assigned Contracts Officerby telephone orby e-mail ifyou have any
questions regarding thefinal processing ofyour agency's agreement orthe advance payment
request.
Sincerely,
Daniel T.Wall
Assistant Director
RESOLUTION NO,111-15-14450 •
A Resolution authorizing theCity Manager to execute a fiscal year2015
grant agreement with Miami-Dade County for the South Miami Senior
Meals grant
WHEREAS,theMayorandCityCommissiondesiretoacceptthe grant from Miami-
Dade County byandthroughits Office of Grants Coordination;and
WHEREAS,the Agreement willprovidefundingfor the SeniorMeals Program*s
services;and
WHEREAS,theCity Manager is authorized toexecutethegrant agreement inan amount
of SI8,400;and
2015.
WHEREAS,thegrantperiodbeginsonOctober1,2014andendsonSeptember30,
NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA THAT:
Section 1:The City Manager ishereby authorized to execute thegrantagreement with
Miami-DadeCountyOffice of GrantsCoordinationfortheSouthMiamiSeniorMealsprogram
intheamountof$18,400.Thegrant agreement is attached tothis resolution.
Section 2:Thisresolutionshall be effectiveimmediatelyaftertheadoptionhereof.
PASSED AND ADOPTED this 14tftlay of July ,2015.
CITY CLERK
READ AND APPROVED AS TO FORM
LANGUAGE,LEGALITY AND
EXECUTIOXTHEREC
APPROVED
COMMISSION VOTE:5-0
MayorStoddard:Yea
Vice Mayor Harris:Yea
Commissioner Edmond:Yea
Commissioner Liebman:yea
Commissioner Welsh:Yea