The URL can be used to link to this page

Res No 143-16-14698RESOLUTION NO.143-16-14698 A Resolution authorizing the City Manager to execute Amendment Two to the fiscal year 2015 grant agreement with Miami-Dade County for the South Miami After School Program. WHEREAS,the City of South Miami was awarded a grant forthe After School Program from Miami-Dade County byand through itsOffice of Grants Coordination inthe amount of $24?098 with an expiration date of September 30th,2015;and WHEREAS,the City of South Miami was awarded the first grant amendment tothe agreement which provided additional funding forthe After School Program's services inthe amount of $18,073 and extended the contract for nine (9)months to June 30th 2016;and WHEREAS,Amendment Twotothe agreement provides additional funding tothe agreement for the After School Program's services inthe amount of $6,025 and extended the contract for three (3)months to September 30th,2016;and WHEREAS,the Mayor andCity Commission authorize theCity Manager to execute Amendment Two to the agreement with Miami-Dade County's Office of Grants Coordination to extend the expiration date to September 30th,2016 and accept additional funding in the amount of $6,025forthe South Miami AfterSchoolProgram. NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA THAT: Section 1:TheCity Manager is hereby authorized to execute Amendment Two of the grant agreement with Miami-Dade County Office of Grants Coordination for the South Miami After School Program to extend the expiration date to September 30th,2016 and accept additionalfundingintheamount of $6,025.Thegrantagreementandamendmentareattachedto this resolution. Section 2:Thisresolutionshallbeeffectiveimmediatelyaftertheadoptionhereof. PASSED AND ADOPTED this _2ndday of august 2016. ATTEST: READ AND APPROVED AS TO FORM LANGUAGE,LEGALITY AND EXECUT2QKf]HEREOEr MAYOR COMMOSSION VOTE:5-0 Mayor Stoddard:Yea Vice Mayor Welsh:Yea Commissioner Edmond:Yea Commissioner Liebman:Yea Commissioner Harris:Yea South"Miami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To:The Honorable Mayor&Membersof the City Commission From:Steven Alexander,City Manager Date:July 22,2016 Agenda Item No.:£, Subject: Background: Grantor: Grant Amount: Grant Period: Attachments: AResolutionauthorizingtheCity Manager to execute Amendment Two to extend the grant agreement with Miami-Dade Countyfor the South Miami After School Program. Miami-Dade County byand through itsOfficeofGrants Coordination awarded theCityofSouth Miami $24,098 to fund the South Miami After SchoolProgram.Thegrantperiodbeganon October Ist,2014 and endedonSeptember 30th,2015.Amendment Onetotheagreement provided additionalfundingfor the After School Program's services in the amount of$18,073 and extended the contract fornine(9)months toJune 30th,2016. Amendment Two to the agreement providesadditionalfundingforthe After SchoolProgram'sservicesin the amount of $6,025 and extends thecontractforthree (3)months to September 30th,2016. The CityofSouth Miami will beallocating the funds to help support the City's AfterSchoolProgramby paying forTutoring to childrenresidents of the CityofSouth Miami. The contract is retroactive and the City will be reimbursed any payments accrued from July Ist,2016 through September 30th,2016. Miami-Dade CountyOfficeofGrants Coordination (FormerlyKnownAs Department ofHuman Services)-Local GrantingAgency $6,025 Extension July Ist,2016 through September 30th,2016 Miami-Dade FY 2015 Contract Amendment Two Miami-Dade FY 2015 Contract Amendment One Resolution I I I-15-14450 /Miami-Dade FY 15 Contract #I5-SMIA-CB MIAMI 111, Carlos Gimenez,Mayor Juiy6,2016 Office of Management and Budget Grants Coordination II1NW Is1 Street 22nd Floor Miami,FL 33128 T 305-375-4742 F 305-375-4454 Ms.Angelica Bueno Planning and Sustainability Administrator Cityof South Miami 6130 Sunset Drive Miami,FL 33143 Re:FY 2014-2015 General Revenue Contract /Amendment to Extend Terms Dear Ms.Bueno: This letter accompanies the Contract Amendment #2 extending the terms of your agency's FY 2014-2015 contract supported with Miami-Dade County's General Fund for an additional three months fromJuly1,2016 through September 30,2016.Please return three (3)originals of the amendment,and the attached scope(s)and budget(s),and Updated Affidavit for Background Screening properly completed and signed bythe person designated byyour Board to sign on behalf of your agency to execute the agreement,and to approve the scopes and the budgets. We are asking that you return the signed agreements toourofficewithin seven (7)days from the date of this letter so that we may expedite the processing of those documents.You also have the option to include with the agreement package an original signed letter requesting an advance payment 25%ofyour agency's awardfor the three-month period ending September 30,2016.Intended to offset any potential cash flow problems,that payment request will be processed after thefinal execution of the agreements bytheMayororhis designee. Please contact your assigned Contracts Officerby telephone orbye-mailifyou have any questions regarding the final processing ofyour agency's agreement orthe advance payment request. Sine Daniel T.Wal Assistant Director Miami-Dade County byand through its Office of Management and Budget -Grants Coordinationlocatedat111 N.W.1sl Street,22nd Floor,Miami,FL33128(hereinaftercalled"the County")and City of South Miami located at 6130 Sunset Drive,South Miami,Florida 33143 (hereinafter called "the Provider")hereby agree on this fc^day of SjL^&^lg'-S',2016 to amendthe Grant Agreement dated July .27,2015 between the County andthe Provider (hereinafter called "the Agreement"). WHEREAS,the County andthe Provider entered into the Agreement for the provision of Human and Social Services;and WHEREAS,the Agreement allows for amendment by written consentofthe County andthe Provider;and WHEREAS,on April 14,2016 the Agreement was extended.for an additional nine (9)month period until June 30,2016 upon written consentofthe County andthe Provider;and WHEREAS,the Board of County Commissioners votedonJanuary 20,2016to provide additional fundsto Provider pursuanttothis Agreement foran additional three (3)month period from July1,2016 through September 30,2016;and WHEREAS,pursuant totheAgreement,Providerprovidesthe following programs: Elderly Services -South Miami Senior Meals The Afterschool House (Tutoring) WHEREAS,theparties wish toattachand incorporate hereinan Attachments A(A2)and A(B2) Scopeof Service,Attachments B(A2)and B(B2)Budgets,and Attachments B1(A2)and B1(B2) detailed project budget andsourcesanduses statements,all of which saidnewattachments shall pertain tothe period of time from July 1,2016 through September 30,2016,in orderto reflect the additional services andfundsprovided pursuant tothis Amendment, NOW,THEREFORE,in consideration ofthemutual covenants recorded hereinand made part ofthisAmendmentandincorporatedhereinbyreferenceas if fully setforthherein,theCountyandthe Provider agree to amend the Agreement as follows: The 'whereas'clauses aboveare fully incorporatedand adopted hereinasif fully set forth herein. Page 1of4 s»OR\ mH\15-SM,A-CB 5§^<^^AMENDMENT #2 TSf»jo FY 2014-2015 CONTRACT BETWEEN ,H0#MIAMI-DADE COUNTY *$Cl^AND#^CITY OF SOUTH MIAMI **-V 15-SMIA-CB II Article 2.AMOUNT PAYABLE is hereby amended to add the additional amounts payable for the services rendered during the extended period ofthe agreement as follows: Elderly Services -South Miami Senior Meals is awarded the additional amount of $4,600. The Afterschool House (Tutoring)is awarded the additional amount of $6,025. The additional funds authorized by this agreement shall only reimburse authorized expenditures made and expenses incurred during July 1,2016 through September 30,2016. The rest ofArticle2 shall remain unchanged. III.Article3.SCOPE OF SERVICES is hereby amended as follows: Attachments A(A2)and A(B2)Scope of Services shall be attached hereto and incorporated herein and shall pertain to the period of time from July 1,2016 through September 30,2016. The rest ofArticle3shallremain unchanged. [V.Article 4.BUDGET SUMMARY is hereby amended as follows: The following shall be attached hereto and incorporated herein and shall pertain to the period of time from July 1,2016 through September 30,2016: (1)Attachments B(A2)and B(B2)Budgets for funds allocated under this Agreement as amended;and -.,(2)Attachments B1(A2)and B1(B2)detailed project budget and sources and uses statements. The rest ofArticle4shallremain unchanged. V.Article 5.EFFECTIVE TERM is hereby amended as follows: Both parties agree that the effective term of this Agreement shall commence on October 1, 2014 and terminate atthe close of business on September 30,2016. TherestofArticle5shallremainunchanged. VI.Article 7.INSURANCE,Section B(J)is hereby amended as follows: The Provider shall be responsible for assuring that the insurance certificates required in conjunction with this Section remain in force for the duration of the effective term of this Agreement (October 1,2014 through September 30,2016). Page 2of4 15-SMIA-CB The rest of Article 7 shall remain unchanged. "Attachment J:Authorized Signature Form. The rest of Article 24 shall remain unchanged. Attachment K Updated Background Screening Affidavit,attached hereto is hereby added and incorporated as if fully set forth in this Agreement as amended. VIII All Provider's obligations pursuant to the Agreement remain ongoing,including but not provide updated disclosures and notifications pursuant to Article 9 CONFLICT OF NifcKt»iandArticte12NOTICEREQUIREMENTS.Additionally,the Provider agrees to submt to therourrtvuDdatedAttachment(s)including updated sworn,notarized Affidavit^),within ten (10)Saylof le o^n^^fani materia?change to the information contained in the followmg Attachments to the Agreement: AttachmentC:Collusion Affidavit Attachment D:Miami-Dade County Affidavits Attachment D-1:Due Diligence Affidavit Attachment E:State Public Entities Crime Affidavit Attachment I:List of Subcontractors and Suppliers AttachmentJ:Authorized Signature Form IX.All references intheAgreementto:(1)Attachments A(A)and A(B)and the Scope of Services shall refer both to Attachments A(A)and A(B),Attachments A(A1)and A(B1),and Attachments A(A2) (2)Attachments B(A)and B(B)shall refer both to Attachments B(A)and B(B), Attachments B(A1)and B(B1),and Attachments B(A2)and B(B2) (3)Attachments B1(A)and B1(B)shall refer both to Attachments B1(A)and B1(B), Attachments B1(A1)and B1(B1).and Attachment B1(A2)and B1(B2). X Other than as expressly amended herein,all other terms and conditions of the Agreement shall remain in full force and effect.If any conflict in language exists between the Agreement and this Amendment #2.the language in this Amendment #2 shall prevail. XI This Amendment #2 is hereby made a part of the Agreement and is binding upon theCountyandtheProvider.This Amendment #2 shall be effective as of July 1.2016,once it has been signed by both parties,and shallexpire on September 30,2016. Page 3of4 15-SMIA-CB IN WITNESS WHEREOF,the parties hereto have caused this Amendment #2 to the Agreement to be executedbytheir officials thereunto duly authorized. CITY OF SOUTH MIAMI By: Name: Title: Date: Attest: ^ <£~lf*-tC Authorised Person OR Notaprrublic Print Name Title: :ll^goJLLSspiL ^^^C%ili^ Corporate SealOR Notary Seal/Stamp; MIAMI-DADE COUNTY By:JMMA^^K— Name: Title:Mayoror Mayor's Designee Date:<?\o^\\G Attest:HARVEY RUViN,Clerk BoardofCounty Commissioners By: Print Name:(j*Z^&^ry^^CJ^r /&^"H?,\ v'i f..--r.:-.. Page 4of4 15-SMIA-CB ATTACHMENT A(A2) MIAMI-DADE COUNTY OFFICE OF MANAGEMENT AND BUDGET ^ GRANTS COORDINATION SCOPE OF SFRVICE NARRATIVE SECTION I:GENERAL INFORMATION Name of Organization:C.itv of South Miami Parks and Recreation Department Address:6130Sunset Drive.South Miami.Florida 33143 Program Contact Person:Angelica Bueno.Planning &Sustainability Administrator Phone Number:305-668-2514 Fax Number:305-663-6345 E-mail Address:abueno@southmiamifl.gov ^ Fiscal Contact Person:Alfredo Riverol,CFO PhoneNumber 305-663-6343 Fax Number:305-668-7388 E-mail Address:ariverol@southmiamifl.gov Board President/Chair:N/A Phone Number:N/A Fax Number:N/A E-mail Address:N/A Non-ProfitEntity D For-ProfitEntity• Contract Amount:$4.600 Contract Period:July 1.2016 -September30.2016 SECTION II:PROGRAM NARRATIVE DescriptiveProgramName: Elderly Services-South Miami SeniorMeals Describe the program goals: The Senior Meals Program will provide positive social,cultural,educational,and recreational opportunities for seniors residing in the City of South Miami.In addition,the program will create a healthy environment for our senior population by encouraging physical activities,and providing nutritional meals,which will lead to a healthier lifestyle for the targeted population.Services will be provided to residents at the HUD Senior Center for participants regardless of race,religion,gender,or family income level thatare60yearsand older. Page 1of3 15-SIWIA-CB ATTACHMENT A(A2) Describe theprogramand services andhowprogramfunding will beused: Through ourParksand Recreation Department,the City of South Miami will provide preparedmeals to sixty-nine (69)residents that participate in activities atthe HUD Senior Center located in South Miami. Identify whatCommission District(s)will beserved:District 7. Identify thetarget population that will be served (i.e.,children/students,seniors,adults,families, general population,businesses etc.):Seniors. Identify the total number of the target population served (if more than one service,define for each): 69 Seniors. SECTION 111:PROFILE OF SERVICES Annual workload measures (for each type of service tobe provided including the number of clients to be served in the program)[i.e.,3 hours of after school care for twenty-five (25)children ages 5-10, one home delivered meal for50 seniors every day (18,250 meals)]: The Senior Meals Program will provide two (2)pre-packaged meals (cantina-style)to a minimum of sixty-nine (69)residents at the HUD Senior Center every Friday.The program will provide a minimum of 138 meals per week (69 seniors X2 meals per week)for 13 weeks,for a maximum of 2,100 ($4,600/$2.19 per meal)meals during the 3 months contract period. Unit Cost (Define the unit(s)of service and detail the unit cost(s)for the service): $4,600/69 clients=$66.67 perclient. Identify the period of service delivery for program components)that WILL NOT be providedjeat round:N/A. Total number of unduplicated clients that will be served during the program year is:69. Total number ofclientsreceivingongoing services:69. Total number ofnew clients willbe:0. Atypical client will be in the program for:^0__day(s)J2_month(s)_0_week(s)_0_hour(s) What is the defined workload measure (meals provided,therapy,tutoring,or after-school care hours, program completion,employment,etc.):meals provided. The total number of workload measures that will be provided during the 3 month contract period: 2,100 meals.L.,ocation of Service Site(s)and Hours of Service at each Site:(List all administrative and program sites including the physical street address with zip codes,contact information and the hours of operation for each site): Page 2of3 15-SMIA-CB ATTACHMENT A(A2) The C.ty of South Miami Senior Center is located at 6701 SW 62nd Avenue,South Miami,Florida 33143.The hours of operation are Monday-Friday from 7:00 am -3:00 pm. The service site phone number is:(305)663-6319;email:qpough@southmiamifl.gov. SECTION IV:STATEMENT OF OBJECTIVES:(Define measurable and specific program objectives. Piease quantify and note timeframe for completion of each objective [i.e.,75%of children attending after school tutoring program will increase their reading score by a full letter grade as measured by preand post-testing during the contract year)). ♦One hundred percent (100%)of the elderly participants that receive weekend meals will satisfy one of their basic needs. ♦Ninety percent (90%)of the elderly participants wilt gain sufficient nutrition from the meals provided which will be measured by the type of menu provided. ♦Ninety percent 90%of the elderly participants will be satisfied with the services provided which will be measured by surveys. BACKGROUND SCREENING INFORMATION The program(s)is serving "at-risk"population:Yes ...X..No N/A The minimum age fora client is:60 years. Themaximum age foraclientis:N/A years. Staff or volunteers working directly with seniors for more than 10 hours:Yes...X...No ^_N/A^.. SECTION V:ORGANIZATIONAL SUPPORT ACTIVITIES Describe how your organization will do outreach and public awareness of program activities: Public announcements will made during televised City Commission meetings,andonthe City's Web- Describe how your organization will complete aself-assessmentofitsservices throughout the program year (i.e.,client satisfaction questionnaires,online surveys,independent organization audit review,etc.):Annual survey. SECTION VI:CERTIFICATION I certify that the Scope of Services of the program will be carried out as described above.)also understand that I must receive prior formal approval from Miami-Dade County Office of Management and Budget—Grants Coordination for any variations from the operations and performance described above. Sigqgtjlf^and Title of Person Completing Form Print Name and Title **^ Page 3of3 '%g'M e;item -biib'o et-form^•••;•.. '•,-'..•'r.-iOrga hteatib.ry'Nam«';• CityofSouth Miami •••^Progranv.N ame'-;'•• Elderly Services -South Miami Senior Meals Total Cost to Agency by Revenue Source TOTAL:I.-V. 15-SW1A-CB Attachment B(A2) '::'^;:v'''''vOaite:V"v:'^"-t:V' ji'.rzwe ";•'.-••:::.-..:3oda€!t;Rertbd-v:---'••;: Julyl 2W9-Seot.30.2015 . Tota!Cost to Agency %of Total 5b7;ec^CJas££«te^^County City/State All Other Totol City/State 11 IFundingj Ot Total Other Funding Of Each Line Item For the Budget Period Percent of Total Charged to This Award LDJRECX.COSTS* V Position Fringes JEA&2L. Fringes Trav^'t (describe in narrative) Supplies (describe in narrative) Equipment(describe In narrative) Contractual Servfces (describe in narrative) Other Direct Costs (describe in narrative) Other Direct Costs (describe in narrative) •Other Direct Costs (describe in narrative) "•Other Direct Costs (describe in narrative) Fringes 2.Position Fringes Indirect Costs (describe in narrative) Indirect Costs (describe in narrativa) TOTAL AWARD; This Award County Funding Exc&utivVWector/A0eacy Designee Name Requested 9y:jr Reviewed Sy;. OMB Contracts Officer Sigrtaiure All Other County Funding Total Federal Funding 4.SGC 3oardPrs£ide*nt/Vice President Nome \i £-*** Approved By: Approved 3y: 15-SMIA-CB Attachment B1(A2) Cityof South Miami Elderly Services -South Miami Senior Meals Miami-Dade County July 1,2016 -September 30,2016 DIRECT COSTS Contractual Services Senior Meals ($4,600): Beginning July 1 2016 through September 30,2016,the City of South Miami Parks andReceafcnDepartmentstaffwilldistributetwo(2)prepackaged meals (canjna-styie)to amnimumofSyn"e (69)residents at the HUD Senior Center «^^^^^tbepreparedbythecateringcompanyMontoyaHoldings,Inc.at a cost,°f $^9 P^"ieaL mtotal,the program will provide a minimum of 138 meals to residents at the HUD Senjor CentereveryFriday(one meal for Saturday and Sunday)for 13 weeks;for a maximum of 2,100 meal, ($4,600/$2.19 per meal)during the 3 month contract period. The Senior Site Manager and Recreational Leaders are the responsible staff for theadminisSvefunctionsrelatedtothisprogram.Their salaries and all other costs related to the program are covered by the City of South Miami. TOTALAWARD:$4.600 Page1of1 15-SMIA-CB ATTACHMENT A (B2) MIAMI-DADE COUNTY OFFICE OF MANAGEMENT AND BUDGET GRANTS COORDINATION SCOPE OF SERVICE NARRATIVE SECTION I:GENERAL INFORMATION Name of Organization:Citv of South Miami.Parks &Recreation Department Address:6130Sunset Drive.South Miami,Florida 33143 Program Contact Person:Angelica Bueno.Plannino &Sustainability Administrator Phone Number:305-668-2514 Fax Number:305-663-6345 E-mail Address:abueno(5).southmiamifl.qov FiscalContactPerson:Alfredo Riverol,CFO Phone Number:305-663-6343 Fax Number:305-668-7388 E-mail Address:Ariverol(5>.southmiamifl.gov Board President/Chair N/A Phone Number:N/A Fax Number:N/A E-mail Address:N/A Non-Profrt Entity D For-Profit Entity • Contract Amount:$6,025 Contract Period:July 1,2016-SeptemberJO^Oie SECTION 11:PROGRAM NARRATIVE Descriptive Program Name:The Afterschool House (Tutoring) Describe the programgoals: The goal of the Afterschool House (Tutoring)Program is to provide positive focial^ult ur£ Irinratinnal and recreational opportunities for children residing in the City of South Miami,mepfogranwIa£>cZTztJl environment and essentia,after-school sen/.ces to P^-P-ZlZTesToi race,religion,gender,family income,and/or ability to pay for children ages 5-14 years (kindergarten to eighth grade). Describe the program and services and how program funding will be used: The Afterschool House Program operates from August -June..F"^h^tutoring services which will include reading and math cumcula,as well as homework assistance. Page 1of4 15-SM1A-CB ATTACHMENT A(B2) Identify what Commission District(s)will be served:District 7 Identify the target population that will be served (i.e.,children/students,seniors,adults,families, general population,businesses etc.):Children,ages 5 -14. Identify the total number of the target population served (if more than one service,define for each): nnp hundred (100)children (This is a correction because in years past the scope and monthlyprogrTslrtPo«or the AUerschool House Program included the participants «omJ>omthe AftertchooiHouse Program and the Summer Camp Program.The part,c,pants from the SummerCa^ogr^oSo^e inCuded because it is not funded through this grant.The Summer Camp is solely funded by the City of South Miami.) SECTION III:PROFILE OF SERVICES Annual workload measures (for each type of service to be P^^^^T^^T^be served in the program)[i.e.,3 hours of after school care for twenty-five (25;children ages b iu, one home delivered meal for 50 seniors every day (18,250 meals)]: The program takes place 39 weeks throughout the year and one hundred (100)children grades K through 8th grade will participate in the program. Unit Cost (Define the unit(s)of service and detail the unit cost(s)for the service): The unit costto serve one hundred participants (100)is $60.25. Identify the period of service delivery for program component(s)that WILL NOT be providedj^at round: Winter Recess (December 23rd -January 3rd),Spring Recess (one week in March),Summer Recess (June 10th through August 19th). Total number of unduplicated clients that will be served during the program year is:100. Total numberofclients receiving ongoing services:100. Total number ofnew clients will be:0 Atypical client will be in the program for:__day(s)month(s)39 week(s)hour(s) What is the defined workload measure (meals provided,therapy,tutoring,or after-school care hours program completion,employment,etc.):After-school care hours/tutoring 1.5 hours per day (1 hour ot homework,30 minutes reading). The total number of workload measures that will be provided during the 3 month contract period: 4,500 hours of after-school care/tutoring assistance (100 children x 1.5 hours per day x5 days per week x6 weeks). Page 2of4 15-SMIA-CB ATTACHMENT A(B2) Location of Service Site(s)and Hours of Service at each Site:(Listalladministrativeand program sites including the physical street address withzip codes,contactinformationandthehoursof operation for each site): •TheAfterschoolHouse(Tutoring)ProgramislocatedattheGibson-BethelCommunity Center, MurrayPark -5800 SW 66th Street,South Miami,Florida 33143. •HoursofOperationfortheCenterareMonday -Friday,5:00am-10:00 pm}Saturday,9:00 am-6:00pm,andSunday,10:00 am.-2:00 pm andservices will beprovided from 2:00 pm - 6:00 pm,Monday -Friday. •Afterschool House (Tutoring)Program hoursof operation:Monday -Friday,2:00pm -6:00pm, excluding holidays. Theservicesitephonenumberis:(305)663-6319;email:qpough@southmiamifi.gov. SECTION IV:STATEMENTOFOBJECTIVES:(Define measurableandspecific program objectives. Please quantify and note timeframe for completion of each objective [i.e.,75%of children attending after school tutoring program will increase their reading score by a full letter gradeas measured by preand post-testing during the contractyear]). •Eighty percent (80%)of the children will increase their reading fluency and comprehension as measured by various tests. •Ninety percent (90%)of the students will complete their homework assignments as measured by report cards, •Ninety-five percent (95%)of the children will participate in educational activities as measured by the participationlog. BACKGROUND SCREENING INFORMATION The program(s)is serving "at-risk"population:Yes ...X...No,N/A The minimum age foraclientis:5 years. The maximum age foraclientis:14 years. Staff or volunteers working directly with children for more than 10 hours:Yes...X,„No „^N/A SECTION V:ORGANIZATIONAL SUPPORT ACTIVITIES Describe how your organization will do outreach and public awareness of program activities: Public awareness and outreach will be communicated through public announcements during televised City Commissionmeetings,City'swebsite,and flyers. Page 3of4 15-SMIA-CB ATTACHMENT A (B2) Describe how your organization will complete a self-assessment ofitsservices throughout the program year (i.e.,client satisfaction questionnaires,online surveys,independent organization audit review,etc.):Parent Surveys which are conducted once a year and report cards which are collected lour (4)times a year. SECTION VI:CERTIFICATION I certify that the Scope of Services ofthe program will be carried out as described above.I also understandthat I mustreceiveprior formal approval from Miami-Dade County Office of Management and Budget—Giants X^oftfination for any variations from {he operations and performance described above. ^-—- Signature^nd Title ofPerson Completing Form Print Name and Titie 6>Ww H\eK*foiwkf iL&\wy^gr Page 4of4 15-SMIA-CB Attachment 3(B2) [••Effifo **h.WOfe':'''/.'I |r"©^CT-'Ab6mi^wbrt'Bi,'.iv;;'.'.:,j ••::->'-.''^-::y'•::<.':,:•.'•'uNEUTeMBUDGET.^oRM;.1-.;.^.•',"•*•"..;•#•••'•••'•:. L .•••••'•Y...V.V -"Date'.'^••.-;•:...-.: 1:O^CT-'PiCwHcAf.ONdi:-'.'•':V'j 7/1/20-.6 ! '•""•':*••':••;'•''!!'>••••.V'^v '•OrgankatiohvNameV-v1..:•>;'•':•,.>::;..••;.•:,•x .-•••..'•'.•,'•'•:•p..;••;•''•'•''>v,'-'-:^:':-.Pro'grarri«Name ''..••.;•;••'•'.••;••'.'•:'!:'••;':"••£•••.''•-.••.••••;.''w Budget Period '•••'•••- C?.y of South Miami The Afterschool House (Tutoring)Ja>yl.20'.6-Se?t30.2C1S I.1 II.1 HI.I IV.V.TOTAL:1.-V.1 ]./TOTAL 1 Objectpfe Total Cost to Agency by Revenue Source Total Cost to Agency %of Total County Federal |City/State All Other Of each Line Item For the 3udget Period Percent of Total Charged to This Av/ard This Award County Funding All Other County Funding TotaljTotal FederalFunding 'City/StateFunding Total Other FundingD|RcCT;CQSJS;;-^;\--.-^**&:'A#•;:*•••//•f:'o:-, Personnel 1.Position IPart-Time Instructor S 2.003 S 2.008 too% Princes jjoicphinc Andercort ,S 2.Position Port-Time Instructor S 2.C08 i S'2,005 100% Fringes jlifio Leuoci $ 3.Position Part-Tine Instructor S 2.CCS S 2.0C9 100% Frinflcs Sttt CodWngcop $ 4.position S Fringes S 5.Position !S Fringes »$ !6.Position 's Frinaes $ ;7.Position s Princes !s Travel (describe in narrative)s Supplies (describe in narrative)!s Equipment (describe in narrative)!s Contractval Services (describe tn narrative)i s Other Direct Costs (describe In narrative)i s Other Direct Costs (describe in narrative)s Other Direct Costs (describe in narrative)s Other Direct Costs (describe in narrative)s jn6jrec^gost^;:^:!-^,^v\;^v:,/i;;-»iV '^:rry. Personnel 1.Position s Fringes $ 2.Position $ Fringes 3 Indirect Cost?(describe in narrative)$ indirectCosts (describe5n narrative)5 TOTAL AWARD:S 6.025 S s S S $8,025 Requested By:'~Ltjr€^0 +~<v l\fi?rnD }CJ?0 Approved By.51€M^tlff IfcXtfVt 2&C+^^A ^ &xzcj&vq prf&*or)Agency Designee Name '/j Board £*e$Td cot /Vice Presiden£Jia*Jlc 'I &DM&pC' /(JLV/a/-./?Date^ecutiv\D£eJ3^./^<k^Boai'd-Pr^id^nt.'Vice President Signature Date "v"*""\*--Fiscal Approval [if needed) Reviewed By:Approved By: Accountant:OiMBContracts Officer Signature Date QMB ContMcts 8 Grants Administrator Oatc Supervisor. 15-SMIA-CB Attachment B1(B2) City of South Miami The Afterschool House (Tutoring) IWiami-Dade County July 1,2016 -September 30,2016 DIRECT COSTS Personnel:Salaries Teachers/Instructors ($6,025): These line itemsrepresentthesalariesofthree (3)part-time instructors.These instructors will dedicate 100%of their timeto students enrolled in the Afterschool House (Tutoring)program. These instructors will provide tutoring and homework assistancefor children participating in the program.Grant funds are being charged 100%ofthe positions'salaries for the period of6 weeks,depending onthe hours worked per week.After County funds areexpended,the City of South Miami will continue topayfortheir salaries until theprogramis completed. Thestaffpersonresponsibleforthe administration ofthisprogramisthe Director ofParksand Recreationandhissalaryand all other additional costs (i.e.utilities)arecoveredbythe City of South Miami and participant fees. TOTAL AWARD:$6.025 Page1 of 1 AMENDMENT 2 ATTACHMENT K UPDATED BACKGROUND SCREENING AFFIDAVIT Affidavit Attesting Compliance with Both Contractual and Any and All Legally Applicable Background Screening Requirements for Provider Personnel,Subcontracted Personnel and Volunteers The undersigned affiant makes thefollowing statements under oath,under penalty ofperjury,whichisa first degree misdemeanor,punishable byadefinitetermof imprisonment notto exceed one year and/or a fine notto exceed $1,000,pursuant to Sections 837.012,775.082 and 775.083,Florida Statutes. STATE OF FLORIDA COUNTY OF MIAMI^DADF Before me,the undersigned authority,personally appeared Cityof South Miami Steven Alexander Authorized Provider Representative whobeingbymefirst duly sworn,deposes and says:of (Name of Contracted Provider) I swear and affirmthatthe above-named contracted Provideris compliant with the background screening requirements contained inArticle8oftheContractattachedheretoandincorporatedhereinby reference. I further swear and affirm that the above-named contracted Provider is compliant with any and all background screening requirementspertainingtoitspersonnel,subcontractedpersonnelandvolunteers that may be required pursuant to applicable federal,stateor local laws or regulations. U Jt20 '-"VVho ispersonallyknowntome Who has produced identification: 1LM.'jt&La*-J Signature/©!NotaryPublic Stateof riorida at Large ffat4 Print,type or stamp name of Notary Public My Commission Expires: OMB Rev.10/1/15 Date: (Sjgn«ffure of CEO/Exec.Dir.) Sworn to and subscribed before me in Miami-Dade County,Florida this the /^-^day of Type of Identification wmm Carlos Gimenez,Mayor January 8,2016 Office of Management and Budget Grants Coordination 111 NWlJt Street MIAMI DADEH ui^lhSnl T305-375-4742F 305-375-4454 Ms.Jennifer Korth Grants &Sustainable Initiatives Administrator Cityof South Miami 6130 Sunset Drive Miami,FL 33143 Re:FY 2014-2015 General Revenue Contract /Amendment to Extend Terms Dear Ms.Korth: This letter accompanies the contract amendments extending the terms of your agency's FY 2014-2015 contracts supported with Miami-Dade County's General Fund for an additional nine months from October 1,2015 through June 30,2016.Please return three (3)originals of the amendment,and the attached scope(s)and budget(s),and Updated Affidavitfor Background Screening properly completed and signed by the person designated byyourBoardtosignon behalfofyour agency to execute the agreement,andto approve the scopes andthe budgets. We are askingthatyoureturnthe signed agreements toourofficewithin seven (7)days from the date ofthisletter so that wemay expedite the processing of the contract agreement.*You alsohavetheoptiontoincludewiththe agreement package an original signed letterrequesting an advance payment of25%ofyour agency's awardfor the nine-month period ending June 30, 2016.Intended to offset any potential cash flow problems,that payment request will be processed after the final execution of the agreements bytheMayororhis designee. Please contactyour assigned Contracts Officer bytelephoneorbye-maiiifyouhaveany questions regardingthe final processingofyour agency's agreement orthe advance payment request. Sincerely, Daniel T.Wall Assistant Director RESOLUTION NO,111-15-14450 A Resolution authorizingtheCity Manager toexecutea fiscal year 2015 grant agreement with Miami-Dade County for the South Miami Senior Meals grant. WHEREAS,the Mayor and City Commission desire to accept thegrant from Miami- Dade CountybyandthroughitsOfficeofGrantsCoordination;and WHEREAS,the Agreement will provide funding forthe Senior Meals Program's services;and WHEREAS,theCityManageris authorized to execute thegrantagreementinanamount of $18,400;and 2015. WHEREAS,thegrantperiodbeginson October 1,2014andendsonSeptember30, NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA THAT: Section 1:TheCity Manager isherebyauthorizedto execute thegrantagreementwith Miami-Dade CountyOffice of GrantsCoordinationfortheSouthMiamiSeniorMealsprogram intheamount of $18,400.The grant agreementisattachedtothisresolution. Section2:Thisresolutionshallbeeffective immediately aftertheadoption hereof. PASSEDANDADOPTEDthis UtWay of July 2015. CITY CLERK READ AND APPROVED AS TO FORM LANGUAGE,UB^LITY AND EXECUTIO>mffiRE( APPROVED COMMISSION VOTE:5-0 MayorStoddard:Yea ViceMayor Harris:Yea Commissioner Edmond:Yea Commissioner Liebman:Yea Commissioner Welsh:Yea