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Res No 031-16-14586RESOLUTION NO,031-16-14586 AResolutionauthorizingtheCityManagertoexecute Amendment Oneto the fiscal year 2015 grant agreement with Miami-Dade CountyfortheSouth Miami Senior Meals grant. WHEREAS,the City of South Miami was awarded a grant forthe Senior Meals Program from Miami-Dade CountybyandthroughitsOffice of Grants Coordination intheamountof $18,400 andan expiration dateof September 30,2015;and WHEREAS,AmendmentOnetotheagreementprovidesadditionalfundingforthe SeniorMeals Program's servicesintheamount of $13,800andextendsthecontractfor9months to June 30,2016;and WHEREAS,the Mayor and City Commission authorize the City Manager to execute Amendment Onetothe agreement with Miami-Dade County's Office of Grants Coordination to extend the expiration datefrom September 30,2015toJune30,2016and accept additional fundingintheamount of $13,800fortheSouthMiamiSeniorMealsprogram. NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA THAT: Section 1:TheCityManagerisherebyauthorizedtoexecuteAmendmentOne of the grantagreementwithMiami-DadeCountyOffice of GrantsCoordinationfortheSouthMiami SeniorMealsprogramtoextendtheexpirationdatetoJune30,2016andacceptadditional fundingintheamount of $13,800.Thegrant agreement andamendmentareattachedtothis resolution. Section 2:This resolution shallbeeffective immediately afterthe adoption hereof. PASSED AND ADOPTED this!6 th day of February ,2016. ATTEST:APPROVED: :iTY CLERK /MAYOR READ AND APPROVED AS TO FORM LANGUAGEviEGALITY AND iOF> COMMISSION VOTE:5-0 MayorStoddard:Yea Vice Mayor Welsh:yea Commissioner Edmond:Yea Commissioner Liebman:Yea Commissioner Harris:Yea South^Miami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To:The Honorable Mayor&Membersof the City Commission From:Steven Alexander,City Manager Date:February 16,2016 Agenda ItemNo.1 Subject: Background: Grantor: Grant Amount: Grant Period: Attachments: AResolutionauthorizing the CityManager to execute Amendment One to the fiscal year 2015 grant agreement with Miami-Dade County forthe South Miami Senior Meals grant. Miami-Dade Countybyand through itsOfficeofGrants Coordination awarded the CityofSouth Miami $18,400 tofundtheSouth Miami Senior Meals Program.The grant periodbeginson October I,2014 and ends on September 30,2015. Amendment One to the agreement providesadditionalfundingforthe Senior Meals Program'sservicesin the amount of $13,800 andextends the contract for9months to June30,2016. TheCityofSouth Miami will be allocating the funds to help support the City's Senior Meals Program by paying fortwo(2)pre-packaged meals to residents attheHUDSenior Center every Friday for39weeks,fora maximum of 6,301 meals.Basedon the current contract,each mealwill cost $2.19. The contract is retroactive andtheCity will reimburseanypayments accrued from October 1,2015 to dateand through June30,2016. Miami-Dade County Office ofGrantsCoordination(FormerlyKnownAs Department ofHumanServices)-Local GrantingAgency $13,800 October 1,2015 throughJune30,2016 Miami-Dade FY 2015 Contract Amendment One Resolution I I I-15-14450 /Miami-Dade FY 15 Contract #15-SMIA-CB 15-SMIA-CB <0 AMENDMENTS R#nrO FY 2014-2015 CONTRACT BETWEEN MIAMI-DADE COUNTY AND CITY OF SOUTH MIAMI Miami-Dade County by and through itsOfficeof Management and Budget -Grants Coordination locatedat111 N.W.1sl Street,22nd Floor,Miami,FL 33128 (hereinafter called "the County*)andCityof South Miami locatedat 6130 Sunset Drive,South Miami,Florida 33143 (hereinafter called "the Provider")hereby agree on this JM^day of Eto^l ,2016 to amend the Grant Agreement dated July 27,2015 between theCounty and the Provider (hereinafter called "the Agreement*1). WHEREAS,theCountyandtheProvider entered intothe Agreement fortheprovisionof Human and Social Services;and WHEREAS,theAgreement allows foramendmentby written consentoftheCountyandthe Provider;and WHEREAS,throughitsbudget approval process,the Board of County Commissioners voted on 9/17/2015 to provide additional fundsto Provider pursuanttothisAgreementforan additional nine (9)month period from October1,2015 through June30,2016;and WHEREAS,pursuanttotheAgreement,Providerprovidesthe following programs: ProgramA Elderly Services-South Miami SeniorMeals;and ProgramBThe Afterschool House (Tutoring) WHEREAS,the parties wish to attach and incorporate herein an Attachment A(A1)and A(B1) Scopeof Services,an Attachment B(A1)and B(B1)Budgets,an Attachment B1(A1)and B1(B1) detailed project budget andsourcesanduses statements,andan Attachment B-2(B)Agency-Wide Budget,all of which saidnew attachments shall pertain tothe period of time from October 1,2015 through June30,2016,in orderto reflect the additional services and funds provided pursuant to this Amendment, NOW,THEREFORE,inconsiderationofthemutual covenants recorded hereinandmadepart ofthisAmendmentandincorporatedhereinbyreferenceasiffully set forthherein,theCountyandthe Provider agree to amend the Agreement as follows: L The 'whereas'clauses above are fully incorporated and adopted herein as iffully set forth herein. Page 1of5 15-SMIA-CB II.Article 2.AMOUNTPAYABLE ishereby amended to increase the maximum amountpayable for the services rendered under this agreement as follows: Elderly Services -South Miami SeniorMealsfrom $18,400 to $32,200 The Afterschool House (Tutoring)from $24,098 to $42,171 The Increase in funds described above pertains to the period of time from October 1,2015 through June 30,2016.Both parties agree that this contract is effective as of October 1,2014 through June 30,2016.The funds added herein for the period oftimefrom October 1,2015 through June 30,2016 shall only cover expenses incurred by Provider during the period of time from October 1,2015 through June 30,2016, The rest ofArticle2 shall remain unchanged. 111.Article 3,SCOPE OF SERVICES is hereby amended as follows: Attachment A(A1)andA(B1)Scope of Services shallbe attached hereto andincorporated hereinandshallpertainto the periodoftimefrom October 1,2015 through June 30,2016. The rest ofArticle3shall remain unchanged. IV.Article 4.BUDGET SUMMARY is hereby amended as follows: The following shallbe attached heretoand incorporated hereinandshall pertain totheperiod of time from October 1,2015 through June 30,2016: (1)Attachment B(A1)and B(B1)BudgetsforfundsallocatedunderthisAgreement as amended;and (2)Attachment B1(A1)andB1(B1)detailed project budget and sources and uses statements; and (3)Attachment B-2(B)Agency-Wide Budget,whichshallreflecttheProvider'sprojected revenues by funding sourceandbytypeofexpense,including direct and indirect expenses. The rest ofArticle4shall remain unchanged. V.Article 5,EFFECTIVE TERM is hereby amended as follows: Both parties agree that the effective term of this Agreement shall commence on October 1, 2014 and terminate at the close of business on June 30,2016. The rest ofArticle5 shall remain unchanged. Page 2of5 15-SWHA-CB VI.Article 7.INSURANCE,Section B(J)is hereby amended as follows: The Provider shallbe responsible for assuring thatthe insurance certificates requiredin conjunction with thisSectionremaininforceforthedurationoftheeffectivetermofthis Agreement(October 1,2014throughJune30,2016). The rest ofArticle7 shall remain unchanged, VII.Article 24,Section (J)is hereby amended as follows. "Attachment K:UpdatedBackground Screening Affidavit"is hereby listed beneath "Attachment J:Authorized Signature Form." The rest ofArticle24shall remain unchanged. Attachment K,Updated Background Screening Affidavit,attachedhereto,ishereby addedandincorporatedas if fully set forth inthisAgreementasamended. VIII,All Provider's obligations pursuanttotheAgreementremain ongoing,including butnot limited tothe following:The Provider herebyagreesto maintain andtosubmittothe County updatedand current licenses,permits,background checksandinsurance coverage,as applicable,during the extended term of this Agreement,pursuant to Article 7.INSURANCE andto Article8.PROOFOF LICENSURE AND BACKGROUND SCREENING;andto provide updated disclosures and notifications pursuant to Article 9 CONFLICT OF INTEREST and Article 12.NOTICE REQUIREMENTS.Additionally,theProvider agrees tosubmittothe County updated Attachment(s),including updated sworn,notarized Affidavit(s),within ten (10) days ofthe occurrence ofany material change tothe information contained in the following Attachments to the Agreement: Attachment C:Collusion Affidavit Attachment D:Miami-Dade County Affidavits Attachment D-1:Due Diligence Affidavit Attachment E:State Public Entities Crime Affidavit Attachment I:Listof Subcontractors and Suppliers Attachment J:Authorized Signature Form IX.All references in the Agreement to: (1)Attachment A(A)and A(B)andtheScopeof Services shall refer both to Attachment A(A)and A(B)andAttachment A(A1)and A(B1). (2)Attachment B(A)and B(B)shall refer both to Attachment B(A)and B(B)and Attachment B(A1)and B(B1), (3)Attachment B1(A)and B1(B)shall refer both to Attachment B1(A)and B1(B)and Attachment B1(A1)and B1(B1). (4)Attachment B-2 shall refer bothto Attachment B-2 and Attachment B-2(B). Page 3of5 15-SMIA-CB X.Otherthanasexpresslyamended herein,all othertermsand conditions oftheAgreement shallremaininfullforce and effect.If anyconflictin language exists between the Agreement andthis Amendment #1,the language inthis Amendment #1shallprevail. XI.ThisAmendment#1isherebymadeapartoftheAgreementandisbindinguponthe County andthe Provider.This Amendment #1 shall be effective asof October 1,2015,onceit has been signedbybothparties,andshallexpireon June 30,2016. Page 4of5 15-SMIA-CB IN WITNESS WHEREOF,the parties hereto have caused this Amendment #1tothe Agreement tobe executed bytheirofficials thereunto duly authorized. CITY OF SOUTH-MIAMI By: Name:-^Sfr^r)i9/f p/hdv? Title:Cj^M*tJ#n4-eer Date:\JfaeL./P.£dlC Attest: Authorized PerSorfOR Notary Public PrintName:Maria M.Menendez Title:c/MJk; CorporateSealOR Notary Seal/Stamp: MIAMI-DADE COUNTY 44' Title:Mayor or Mayor's Designee Date:4-\{$\\.Q>• Attest:HARVEY RUVIN,Clerk Boardof County Commissioners By: Print Name: Page 5of5 ^j^<£j^*<^ \O •••..-..•.-• ATTACHMENT A (A1) MIAMI-DADE COUNTY OFFICE OF MANAGEMENT AND BUDGET GRANTS COORDINATION SCOPE OF SERVICE NARRATIVE SECTION I:GENERAL INFORMATION Name ofOrganization:Cityof South Miami,Parks and Recreation Department Address:6130 Sunset Drive,South Miami,Florida 33143 Program Contact Person:Jennifer E.Korth,Grants and Sustainable Initiatives Administrator Phone Number:305-668-2514 Fax Number:305-663-6345 E-mail Address:ikorth@southmiamifl.gov Fiscal Contact Person:Alfredo Riverol,CFQ Phone Number:305-663-6343 Fax Number:305-668-7388 E-mail Address:ariverol@southmiamifl.gov Board President/Chair:N/A Phone Number:N/A Fax Number:N/A E-mail Address:N/A Non-Profit Entity•For-Profit Entity• Contract Amount:$13,800 Contract Period:October 1 f 2015 -June 30,2016 SECTION II:PROGRAMNARRATIVE Descriptive Program Name: Elderly Services -South Miami Senior Meals Describe the program goals: The Senior Meals Program will provide positive social,cultural,educational,and recreational opportunities for seniors residing in the City of South Miami.In addition,the program will create a healthy environment for our senior population by encouraging physical activities,and providing nutritional meals,which will lead to a healthier lifestyle for the targeted population.Services will be provided to residents at the HUD Senior Center for participants regardless of race,religion,gender,or family income level that are 60 years and older. Page 1of3 ATTACHMENT A(A1) Describe the program and services and how program funding will be used: Through our Parks and Recreation Department,the City of South Miami will provide prepared meals to sixty-nine (69)residents that participate in activities at the HUD Senior Center located in South Miami. Identifywhat Commission District(s)will be served:District7. Identify thetarget population that will beserved (i.e.,children/students,seniors,adults,families, general population,businesses etc.):Seniors. Identify the total number ofthetarget population served (if more thanone service,define for each): 69, SECTION 111:PROFILE OF SERVICES Annual workload measures (for eachtypeof service tobe provided including the number of clients to be served in the program)[i.e.,3 hours of after school care for twenty-five (25)children ages 5-10, one home delivered meal for50 seniors every day (18,250 meals)]: TheSenior Meals Program will provide two (2)pre-packagedmeals (cantina-style)to sixty-nine (69) residentsatthe HUD SeniorCenter every Friday.The program will provide approximately 138meals per week (69 seniors X2 meals per week)for 39 weeks,for a maximum of 6,301 ($13,800/$2.19 per meal)meals during the contract period. Unit Cost (Define the unit(s)of service and detail the unit cost(s)for the service): $13,800/69 clients =$200.00 per client. Identify the period of service delivery for program component(s)that WILL NOT be provided year- round:N/A. Total number of unduplicated clients that will be served during the program year is:69. Total number ofclientsreceiving ongoing services:69. Total number of new clients will be:0. Atypical client will be in the program for:0 day(s)12 month(s)_0_week(s)_0_hour(s) What isthe defined workload measure (meals provided,therapy,tutoring,or after-school care hours, program completion,employment,etc.):meals provided. Thetotalnumberof workload measures that will be provided during theprogramyear:6,301 meals. LocationofServiceSite(s)and Hours ofServiceateachSite:(List all administrative and program sites including the physical street address with zip codes,contact information andthe hours of operation for each site): Page 2of3 ATTACHMENT A(A1) TheCityof South Miami Senior Center islocatedat6701SW62ndAvenue,South Miami,Florida 33143.The hours of operation are Monday-Friday from 7:00 am -3:00 pm. Theservicesitephonenumberis:(305)663-6319;email:gpough@southmiamifLgov. SECTION IV:STATEMENT OF OBJECTIVES:(Define measurable andspecificprogramobjectives. Please quantify andnotetimeframeforcompletionof each objective [i.e.,75%ofchildrenattending after school tutoringprogram will increase theirreading score bya full letter grade as measured by pre and post-testing during the contract year]). •One hundred percent (100%)of the elderly participants that receive weekend meals will satisfy one of their basic needs. •Ninety percent (90%)of the elderly participants will gain sufficient nutrition from the meals provided which will be measured by the type of menu provided. •Ninety percent 90%of the elderly participants will be satisfied with the services provided which will be measured by surveys. BACKGROUND SCREENING INFORMATION The program(s)is serving "at-risk"population:Yes ...X...NoN/A The minimum age fora client is:60 years. The maximum age foraclientis:N/A years. Staff or volunteers workingdirectlywith seniors for more than 10 hours:Yes...X...No ....N/A SECTION V:ORGANIZATIONAL SUPPORT ACTIVITIES Describehowyourorganization will dooutreachand public awareness ofprogram activities: Public announcements will made during televised City Commission meetings,and on the City's Web. Describe how your organization will complete a self-assessment of its services throughout the program year (i.e.,client satisfaction questionnaires,online surveys,independent organization audit review,etc.):Annual survey. SECTION VI:CERTIFICATION I certify that the Scope of Services of the program will be carried out as described above.I also understand that I mustreceive prior formalapprovalfromMiami-DadeCountyOfficeof Management and Budget^Grants Coordinationforanyvariationsfromthe operations and performance described abovf Signature and Title of PersortXompleting Form Print Name and^Title Cfe,t<a^J Page 3 of 3 Attachment B1(A1) City of South Miami Elderly Services -South Miami Senior Meals Miami-Dade County October 1,2015 -June 30,2016 DIRECT COSTS Contractual Services Senior Meals ($13,800):: Beginning October 1,2015 through June 30,2016,the City of South Miami Parksand Recreation Department staff will distribute two (2)prepackagedmeals (cantina-style)to approximately sixty-nine (69)residents atthe HUD Senior Center every Friday.These meals will be prepared by the catering company Montoya Holdings,Inc.atacostof $2.19 per meal.In total,the program will provide approximately 138 meals to resident atthe HUD Senior Center every Friday (one meal for Saturday and Sunday)for 39 weeks;for a maximum of 6,301 meals ($133800/$2.19 permeal)during thecontract period. TheSeniorSite Manager andthe Recreational Leaders I arethestaffpersons responsible for theadministrativefunctionsrelatedtothis program.Theirsalariesand all othercostsrelatedto theprogramarecoveredbythe City ofSouth Miami. TOTAL AWARD:$13,800 Page 1 of 1 [p]5l ttjfok •• B;^B^^te1 Cityof South Miami UNE ITEM BUDGET FORM ^JPtpgy^ff?ftl^ii^ Elderly Services -South Miami Senior Meals M-->v>vnV '6(^L> Date 2/17/2016 ;"•••:.Bii<laetpeftod Oct.1.2015-June 30,2016 I.|II.|III.|IV.V.TOTAL:1.-V.|1./TOTAL S ^^^tes^M Total Cost to Agency by Revenue Source Total Cost to Agency %of Total County Federal City/State All Other Of Each Line Item For the Budget Period Percent of Total Charged to This Award This Award County Funding All Other County Funding Total Federal Funding Total City/State Funding Total Other Fundingl«iES^^ Personnel 1.Position Fringes 2.Position Fringes - 3.Position . Fringes - 4.Position . Fringes 5.Position . Fringes . 6.Position . Fringes - 7.Position Fringes . Travel (describe In narrative)- Supplies (describe in narrative)- Equipment (describe in narrative)- Contractual Services (describeinnarrative)13,800 13,800 100% Other Direct Costs (describe in narrative)- Other Direct Costs (describe in narrative)- Other Direct Costs (describe in narrative)- Other Direct Costs (describe in narrative)- W&W^W/^S^w ?A~.?z^'*£>>v Personnel 1.Position . Fringes - 2.Position - Fringes . indirect Costs (describe in narrative)♦• Indirect Costs (describe in narrative)- TOTAL AWARD:13,800 ----13,800 Requested By:Affi^e^C"!K\J fYD \ Director/Agency Destaaee NameEx/eTitiv^Director/Agency Designee Name /I CLK7 MkExecutiveDirector/Agency Desig^e Signature (Date I Reviewed By:. OMB Contracts Officer Signature Date Approved b^6"\<vl^Tr~^Vor<a AcLl Y 1/Vice President Nam© Approved By: OMB Contracts &Grants Administrator Date Fiscal Approval (if needed) Date Accountant Supervisor: ATTACHMENT A (B1) MIAMI-DADE COUNTY OFFICE OF MANAGEMENT AND BUDGET GRANTS COORDINATION SCOPE OF SERVICE NARRATIVE SECTION I:GENERAL INFORMATION NameofOrganization:CityofSouth Miami,Parks&Recreation Department Address:6130 Sunset Drive,South Miami,Florida 33143 ProgramContactPerson:JenniferE.Korth,GrantsandSustainable Initiatives Administrator Phone Number:305-668-2514 Fax Number:305-663-6345 E-mail Address:ikorth@southmiamifl.gov Fiscal Contact Person:Alfredo Riverol,CFO Phone Number:305-663-6343 Fax Number:305-668-7388 E-mail Address:Ariverol@southmiamifl.gov Board President/Chair:N/A Phone Number:N/A Fax Number:N/A E-mail Address:N/A Non-ProfitEntityDFor-Profit Entity • Contract Amount:$18,073 Contract Period:October 1,2015 -June30,2016 SECTION II:PROGRAM NARRATIVE Descriptive Program Name:The Afterschool House (Tutoring) Describe the program goals: The goal ofthe Afterschool House (Tutoring)Program isto provide positive social,cultural, educational,and recreational opportunities for children residing in the City of South Miami.The program will alsocreatea friendly environment and essential after-school services to participants regardlessofrace,religion,gender,family income,and/or ability topayfor children ages 5-14 years (kindergarten to eigth grade). Describe the program andservicesand how program funding will beused: The Afterschool HouseProgram operates from August-June.Funding will beusedto provide tutoring services which will include reading andmath curricula,as well as homework assistance. Identify whatCommission District(s)will beserved:District 7 Page 1of4 ATTACHMENT A (B1) Identify thetarget population that will beserved (i.e.,children/students,seniors,adults,families, general population,businesses etc.):Children,ages 5-14. Identify the total number ofthetarget population served (if more thanone service,define for each): Onehundred (100)children (This isa correction because in yearspastthescopeand monthly progress reports for the Afterschool House Program included the participants from both the Afterschool House Program andtheSummer Camp Program.The participants from the Summer Camp Program should notbe included becauseitis not funded through this grant The Summer Campis solely fundedbytheCityofSouth Miami,) SECTION III:PROFILE OF SERVICES Annual workload measures (for each type of service tobe provided including the number of clients to be served in the program)[i.e.,3 hours of after school care fortwenty-five(25)children ages 5-10, one home delivered meal for50 seniors every day (18,250 meals)]: The program takes place 39 weeks throughout the year and one hundred (100)children grades K through 8th grade will participate in the program. Unit Cost (Define the unit(s)of service and detail the unit cost(s)for the service): The unit cost to serve one hundred participants (100)is $180.73. Identify the period of service delivery for program component(s)that WILLNOT be provided year- round: Winter Recess (December 23rd -January 3rd),Spring Recess (one week inMarch),Summer Recess (June through August). Total number of unduplicated clients that will be served during the program year is:100. Total number of clients receiving ongoing services:100. Total number of new clients will be:0 Atypicalclient will bein the program for:day(s)month(s)39 week(s)hour(s) What is the defined workload measure (meals provided,therapy,tutoring,or after-school care hours, program completion,employment,etc.):After-school care hours/tutoring 1.5 hours per day (1 hour of homework,30 minutes reading). The total number of workload measures that will be provided during the program year:29,250 hours of after-school care/tutoring assistance (100 children x 1.5 hours per day x5 days per week x 39 weeks). Page 2of4 ATTACHMENT A (B1) Location of Service Site(s)and Hours of Service at each Site:(List ail administrative and program sites including the physical street address withzip codes,contact information and the hours of operation for each site): •The Afterschool House (Tutoring)Program is located at the Gibson-Bethel Community Center, Murray Park -5800 SW 66th Street,South Miami,Florida 33143. *Hours of Operation for the Center are Monday -Friday.5:00 am -10:00 pm,Saturday,9:00 am -6:00 pm,and Sunday,10:00 am.-2:00 pm and services will be provided from 2:00 pm - 6:00 pm,Monday -Friday. *Afterschool House (Tutoring)Program hours of operation:Monday-Friday,2:00pm -6:00pm, excluding holidays. The service site phone number is:(305)663-6319;email:gpough(o)southmiamifl.gov. SECTION IV:STATEMENT OF OBJECTIVES:(Define measurable andspecificprogramobjectives. Please quantify andnote timeframe for completion ofeach objective [i.e.,75%of children attending afterschool tutoring program will increasetheirreadingscore by a full lettergradeasmeasuredby pre and post-testing duringthe contract year]). «Eighty percent (80%)of the children will increase their reading fluency and comprehension as measured by various tests. •Ninety percent (90%)of the students will complete their homework assignments as measured by report cards. «Ninety-five percent (95%)ofthechildren will participatein educational activitiesas measured by the participation log. BACKGROUND SCREENING INFORMATION The program(s)is serving "at-risk"population:Yes...X...No N/A The minimum age for a client is:5 years. The maximum age fora client is:14 years. Stafforvolunteers working directly with children for morethan 10 hours:Yes...X...No....N/A SECTION V:ORGANIZATIONAL SUPPORT ACTIVITIES Describehowyourorganization will dooutreachandpublic awareness ofprogram activities: Public awareness and outreach will be communicated through public announcements during televised City Commission meetings,City's website,and flyers. Describe how your organization will complete a self-assessment ofits services throughout the programyear (i.e.,clientsatisfactionquestionnaires,onlinesurveys,independent organizationaudit review,etc.):Parent Surveys whichare conducted onceayearandreport cards whicharecollected four (4)times a year. Page 3of4 ATTACHMENT A(B) SECTION VI:CERTIFICATION I certify thatthe Scope ofServicesoftheprogram will becarriedout as describedabove.I also understand that I must receive prior formalapprovalfromMiami-Dade County Officeof Management and Budget—Grants Coordinationforanyvariationsfromthe operations andperformance described above. Signature and Title of PersdfTCompleting Form Print Name and Title ^yy^a^d (kc«T<cWl Page 4of4 Attachment B(B1) IS^^M^^S fg^CDJPJ^^^^g ;ife%&r$Ei^JSJJgig^eMJSrlg: •H.6mti&jfcifai^%,1/B/2016 ^^arVi^tid'nlNaroe^-^viit:•• Cityof South Miami The Afterschool House (Tutoring)| W^$B\!iffiet$£ti6$$M^ Oct.1,2015 -June 30,2016 atfflllBBiiffla ByMMMBBBl IMMlressfigBB MMMJ[}ti£$$!$M HHIB^'/BIBB :;::*TOTAfc::br,V.;:I y;^;j-;,^-7TOTAL^-;:,.V^J ^j*et;CJass;iGategprTes:^ Total Cost to Agency by Revenue Source Total Cost to Agency %of Total County Federal City/State All Other Of Each Line Item For the Budget Period Percent of Total Charged to This Award This Award County Funding All Other County Funding Total Federal Funding Total City/State Funding Total Other Funding£5lBEGilSCS0$n;s^M^ Personnel 1.Position Part-Time Instructor 6,024 I 6,024 100% Fringes Josephine Anderson - 2.Position Part-Time Instructor 6,02£6,024 100% Fringes Julio Lfiisftca - 3.Position Part-Time Instructor 6.025 6,025 100% Fringes &xa Codringcon ! - 4.Position - iFringes - 5.Position - Fringes I - 6.Positioni - Fringes - 7.Position j - Fringes - Travel (describe in narrative)- Supplies (describe in narrative)- Equipment (describe In narrative)- Contractual Services (describe in narrative)- Other Direct Costs (describe in narrative)- Other Direct Costs (describe in narrative)- Other Direct Costs (describe in narrative)!-|- Other Direct Costs (describe in narrative)I - MW^W^^^^^M^W^M^M^M^i Personnel 1.Position - Fringes - 2.Position - Fringes - indirect Costs (describe in narrative)- indirect Costs (describe in narrative)- TOTAL AWARD:18,073 ----18,073 Requested By:/\H5fcAp &\xf-g>VT3 I Executive Doctor/Agency Designee Name U2— nee Signature Reviewed By: OMB Contracts Officer Signature Mi Date Date Approved By:Aj,ftlflXd-flrU^Board President /vjce President Name /& Board^PresjdtfrtT/Vice President Signature Date Fiscal Approval (if needed) Approved By: OMB Contracts &Grants Administrator Date Accountant: Supervisor Attachment B1(B1) City of South Miami The Afterschool House (Tutoring) Miami-Dade County October 1,2015-June 30,2016 DIRECT COSTS Personnel:Salaries Teachers/Instructors ($18,073): These lineitems represent the salaries ofthree(3)part-time instructors.These instructors will dedicate 100%of their time to students enrolled in the Afterschool House (Tutoring)program. These instructors will providetutoring and homework assistance forchildrenparticipatingin the program.Grant fundsarebeing charged 100%of these positions'salaries fortheperiodof 18 - 25weeks,depending onthehoursworkedperweek.AfterCountyfundsare expended,the Cityof South Miami will continue topayfortheir salaries until the programis completed. The staff person responsible forthe administration ofthis program istheDirectorof Parks and Recreation andhis salary andallotheradditional costs (i.e.utilities)are covered bytheCityof South Miami and participant fees. TOTAL AWARD:$18.073 Page 1 of 1 Capital &Operating Budget Fiscal Year 2015-2016 ORDINANCE 23-15-2230 South'Miami THE CITY OF PLEASANT LIVING THECITY 0I:PlfcVvSANT UVINC COMMISSION -MANAGER FORM OF GOVERNMENT LIST OF PRINCIPAL OFFICIALS ELECTED OFFICIALS Commissioner Gabriel Edmond Mayor Philip IC Stoddard,Ph.D. ViceMayor Walter A.Harris Commissioner Bob Welsh Commissioner JoshLiebman CHARTERED OFFICIALS CityClerk Maria M,Menendez,CMC,FCRM CityManager Steven Alexander City Attorney Thomas Pepe,Esq. South11 Miami THECITY Of l»LLrA?ANT LIVING TABLE OF CONTENTS CITYMANAGER'SBUDGET MESSAGE i CONSOLIDATED ITEMS DETAILBY DEPARTMENT FORFY 16 xxiii GENERALFUND SUMMARY xxvi ORDINANCES AND RESOLUTIONS ADOPTED IN FY 2015 I GUIDE FOR READERS 12 ANNUAL BUDGET PROCEDURES 14 BUDGETING ANDACCOUNTING BASIS 15 BUDGET SCHEDULE 18 FINANCIAL AND BUDGETARY POLICIES 20 FUND STRUCTURE ;30 FUND OVERVIEW 31 FUND EXPENDITURES 34 GOVERNMENT 38 CITY HISTORY 41 COMPREHENSIVE PLANNING 43 CITY OVERVIEW 46 CITY OFSOUTH MIAMI ORGANIZATIONAL CHART 47 POSITIONS BY DEPARTMENT/DIVISION 48 CAPITAL IMPROVEMENT PROGRAM 5-YEAR PLAN 53 GENERAL FUND BUDGET :65 GENERAL FUND REVENUE PROJECTIONS 66 CITY OF SOUTH MIAMI DEPARTMENTS &DIVISIONS 86 MAYOR AND CITY COMMISSION 87 CITY CLERK'S OFFICE 90 CITY ATTORNEY'S OFFICE 94 CITY MANAGER'S OFFICE :97 PERSONNEL DIVISION 101 CODE ENFORCEMENT DIVISION 106 FINANCE DEPARTMENT 11 I MANAGEMENT INFORMATION SYSTEMS DIVISION 117' PROCUREMENT DIVISION 121 SoutlrMiami THECITY ON'LOASAK'T LIVING PARKS AND RECREATION DEPARTMENT CITY OF SOUTH MIAMI BUDGET FY 2015-2016 172 Southwliami THH CITYOF PU-ASANT LIVING PARKS &RECREATION ORGANIZATIONAL CHART Administrative Office Division Admin.Assist I .; Summer Rgc.Aides (PT-8) Seasonal CITY OF SOUTH MIAMI Parks &Recreation Department Recreation Division Assistant Director i: Parks &Recreation Director Quentin Pcugh 5pecialEventDivision Special Events Coordinator BUDGET FY 2015-2016 Perk landscaping & Maintenance Division Supervisor Maint.Worker ill Maint.Worker II Maint.Worker I Maint.Worker 1 173 South*Viiami THE CITY OF (>ULASAMT LIVING PARKS AND RECREATION DEPARTMENT 001-2000-572 MISSION Our mission istoprovideacomprehensiveandexceptionalrecreationandparksexperiencefor our community and future generations. PARKS AND RECREATION DEPARTMENT FUNCTION Planning,operational,anddevelopingparksand facilities that areenvironmentallysensitive, providediverseleisure-timeopportunities,support thecommunity's vision anddesires,and will maintain their valueovertime.Providing high quality,high impactrecreationexperiencesby organizing,promoting,anddeliveringprogramsandservices to our community.Respondingto our customers needs through trust andcommunication.Promotingcollaborativeeffortswith other agencies andbusinesses to helpobtainthevisionof the communityandproviding the qualityof life forresidents,businesses,andvisitors that makepeople choose South Miami over other areas. PARKS AND RECREATION DEPARTMENT ACCOMPLISHMENTS FOR FY 2015 ♦Successfully recruited and promoted professional staff to key positions within the department:Director of Parks and Recreation;Assistant Director of Parks and Recreation; Recreation Supervisor 11 (Operations); Recreation Supervisor II (Programs & Partnerships);and,SpecialEvents Coordinator. ♦Transitioned all business related recreation processes to ReCPro recreation business software,including activity registration,facility reservation, memberships,camp registration, payment processing and statistical reporting. ♦Completed severalCapital Improvement Projects (OP),including installationoffour(4)newplaygrounds atCityParks. Constructed adogrunpark,installed new security monitor cameras at aquatic center. Renovated restrooms and concession stand facilities,installed new tile on the ground levelof the community center andinstallednewfield turf at Murray Park. Contracted withMillerLegg Consultants to develop the City'sfirst Parks &Recreation Master Plan.The Master Planwill serve asaguidefor future park development,recreation and park maintenance planning, potential expansion,aswellas record the process of the partnership between South Miamistaffand the public. Restructured contractual relationships with recreation,cultural and fitness program instructors to provide a more CITY OF SOUTH MIAMI BUDGET FY 2015-2016 174 South"Miami Tltt:CITYOK PLEASANT i.|VIK«C accountable array of program opportunities tothe community. Provided various training opportunities for Parks and Recreation staff.The Director of Parks and Recreation graduated fromYear2of Directors School,anexclusive professional development opportunity designedto prepare new and potential directors of parkand recreation agenciesfor the challenges of leadingandmanaging effectively. PARKS AND RECREATION DEPARTMENT OBJECTIVES FOR FY 2016 Developandrecommendforapproval policies andprocedures specifically for the Parks and Recreation Department. Enhance marketing efforts byproviding easilyaccessibleinformationtothe publicregarding the facilitiesand programs offered. Continue tohirequalifiedand experiencedstaff that reflectand promotethe diversity oftheCityof South Miami. Developanannual customer surveyfor parksandrecreational facilities and programsto determine community needs. PrepareRequestforProposals (RFP's), contracts and agreements to maximize servicedeliveryand financial return to the Cityfor non-core department business. Modify and expand programsbeyond the Gibson Bethel Community Center andMurrayParkto attract other community members and increase interest and attendance at city parks. CommenceimplementationoftheParks and Recreation Master Plan,including improvetheappearanceofparkswith enhanced landscapeplantingand maintenance,restoration of antiquated facilitiesand tangible improvements desired by residents. Cooperate withpublicandprivate agencies toencourageshareduseof recreational facilities owned by the City, school district and other publicagencies to maximize resources. Provideincreased opportunities for youthandadultsto participate in our athletic,aquatic,tennis,culturaland other recreational programs. Research funding opportunities to providesnacksforchildrenin our afterschool program. CITY OF SOUTH MIAMI BUDGET FY 2015-2016 175 SoutmMiami THE Wry OF f'Lt'ASANT IIVIMC PARKS AND RECREATION DEPARTMENT ACTIVITY REPORT ACTIVITY /ACTUAL FY 2012 ACTUAL FY 2013 ACTUAL FY 2014 PROJECTED FY 2015 ESTIMATED .-FY 2016 DayCampParcicipants 90 150 150 57 100 Spring Camp Participants 30 50 50 43 55 Winter Camp Participants 30 30 30 16 55 SummerCampParticipants 150 ISO 150 103 100 After School House Participants 65 120 120 '72 100 FootballPlayers 40 120 J 20 150 190 Cheerleaders 20 60 60 56 80 Track 45 45 45 N/A N/A Soccer Players 0 0 0 N/A N/A BasketballPlayers 55 55 55 80 120 BaseballPlayers 0 0 0 N/A N/A FlagFootballPlayers 15 0 0 N/A N/A T-Ball Players 40 0 0 N/A N/A Fitness Center Members 180 140 140 54 100 FuchsPavilionRental(pavilion)45 45 45 36 45 Dante Fascell Park Rental 120 120 120 114 120 Senior Hot Meals Served 12000 13000 .13000 13000 13000 Senior Home Delivery Meals 70007000 7000 7000 7000 Senior HighRiskBoxLunchMeals 3402 3402 3402 3402 3402 CITY OF SOUTH MIAMI BUDGET FY 2015-2016 176 Learn to Swim /'•^-^ South1*Miami THli CUV Of (MIASANJT LIVING! PARKS AND RECREATION PROGRAM GUIDE AQUATIC PROGRAMS Participants are taught important components of personal safety,persona!growth,stroke development,rescue,and water games/sports at each level of our swim program.All of our swimclassesaretaughtby qualified and caring instructors. Location Date /Time Cost Ages MurrayParkAquatic Center Spring 2016 $35/8 sessions -Resident $50/8 sessions -Non Resident 6mo+ Water Aerobics Water Aerobics not only helps keep the all important heart and lungs in tip-top condition,but it also strengthens and tones your body.The water resistance means that you'll use far more energy than dancing around a studio,but with less strain on your muscles and joints.This class is for adults and seniors,all fitness levels. Location Date /Time Cost Ages MurrayParkAquatic Center Spring 2016 $30/monthly unlimited pass 15+ CITY OF SOUTH MIAMI BUDGET FY 2015-2016 177 jazzercise South11 Miami THE Cin'Of I'LlfASANT LIVING COMMUNITY PROGRAMS This dance aerobics class combines 45 minutes of cardiovascular training and 15 minutes of core/weight resistance training.Choreographed routines concentrate onlowimpact exercise and techniques. Location Contact Cost Ages Community Center Cathie Noe 305-666-5457 $45/monthly Adults Boot Camp Ed's Boot Campis South Florida's oldest boot campprovider.These classes are designed to give youa complete workout,whether youaretrying to getinshape,stayin shape or improve your athletic performance.Ed'sBootCampdeliversresultsbytargetingspecificareas,including hips glutes,thighs,absandarms. Location Contact Cost Ages Community Center Ed Delatore (305)613-9920 edsbootcamp@gmail.com www.edsbootcainp.com Varies Adults CITY OF SOUTH MIAMI BUDGET FY 2015-2016 178 South^Miami IIIU CITY OF PLEASANT UVINC Kickboxing ^Kickboxing isa combination ofdanceand martial artsthat will undoubtedly improveyour endurance,cardiovascular fitnessandmuscle strength.Kickboxing routines are characterized by their high intensityintervalscoupledwithtoningrecoveryperiods that burncaloriesanddefine muscles.Punch,kickandblast your wayto better healthwiththisexcitingandfun workout. Location Community Center Contact Ed Delatore (305)613-9920 edsbootcamp@gmail.com www.edsbootcamp.com Cost Varies SENIOR CENTER Senior Center and Programs Ages Adults The Parks and Recreation Department Senior Center is designed forthosewhoare sixty years (60)or older.The Senior Center offers a wide array of services such as counseling and support groups,information and referral,health and wellness activities,recreational and social activities, home lunch delivery,computer classes,trips tothe mall,movies,grocery store and more! Services include,but not limited to: •ADining Room •Home Lunch Deliveryby Friendly Staff •English for Speakers of Other Languages (ESOL) «SpanishClasses •Art Classes •Exercise Classes •Computer Classes •Sewing andKnitting «Holiday Celebrations •Field Tripsand more CITY OF SOUTH MIAMI BUDGET FY 2015-2016 179 ^••-•**^ South11 Miami THE CIJY Of I1CASANT LIVING |Location Date /Time Cost Ages I J Senior Center »...... Ongoing Free 60+1 CITY OF SOUTH MIAMI BUDGET FY 20IS-20I6 180 South11 Miami THECITYOFPLEASANTLIVING SPECIAL EVENTS Back-to-School Giveaway The annual Back-to-School Giveaway offersa one-stop-shop forSouth Miami families toreceive their school supplies and toattain resources for community center activities.The backpacks contain a variety of school supplies and will be given outonafirstcome,firstserved basis until there arenoneleftto give away.The backpacks will include pencils,pencil pouches,erasers, highlighters,sharpeners,glue sticks,scissors,rulers,looseleafnotebookpaper,composition notebooks,andhandsanitizers.Local businessesand individual supporters havejoined the effortto give everyyouthwhattheyneedtostartthe school yearoffwith success. Location Community Center Date /Time Cost Ages Aug.2016 4:00-6:00p Free 5-16 Safe Streets Halloween Trick or treating isoneofthegreat adventures of Halloween and adds to many childhood memories.Local shops and vendors join Parks and Recreation staff to give local youth a safe location to obtainfunsize treats.South Miami PoliceandPublic Works Department closeSunset Drive forthisevent,creating a vehicle free haunted street.Itis fun forthewhole family to enjoy, and best of all.it's free. Location Date /Time Cost Ages Sunset Drive Oct.2015 4:00p-7:00p Free Youth and adults Turkey Drive Thanksgiving isthetimeofyearwhen communities cometogetherinthespiritof giving.Warm upyour Thanksgiving appetite by participating in the annual Parks and Recreation Turkey Drive, in collaboration with Interval International,eachyear Parks andRecreation gives away over 100 turkeysand baskets ofdrygoodsto in-need South Miami residents.The Parks and Recreation Department will be accepting donated turkeys priortothe holiday thisyearthat will laterbe distributed.Familiesmust pre-register atthe Gibson-Bethel Community Center toreceivea CITY OFSOUTH MIAMI BUDGET FY 20155016 181 South*Miami Tl If:OTY OP PLEASANT LIVING turkey.There \s alimitof one turkey foreachrequesting family. Location Date /Time Cost Ages Community Center Nov.19,2015 Time TBD Free Adults Holiday Toy Drive Thanks to the support fromIntervalInternationaland individual supporters,the Parksand Recreation Department is able to providetoysforboysandgirlsofSouth Miami eachholiday season.Donations are accepted upuntiltheevent.Toysaregiven to allSouth Miami resident children.Parents/Guardians must present avalid South Miami ID at the event to receive gifts. Duringthis event the community center gymnasiumis transformed intoa winter wonderland, complete with the North Pole'smailbox,holidaymusicandachance to meet Santa.Ignite your holidayimaginationduringthisfun family event. Location Date /Time Cost Ages Community Center December 16,2015 4:00 PM Free 5-17 Easter Egg Hunt Eachyear over 1000 eggs are spread throughout MurrayParkforSouth Miami's Easter Egg Hunt Areas are dividedbyagecategoriesforthechildren's safety.All oftheplasticeggsare filled with candy,toysand other Eastergoodies.Don'tforgettobringyourownbasket!Cotton candy, popcorn,andlight refreshments will begivenaway.TheEasterbunnyevenmakesa guest appearance! Location Date /Time Cost Ages MurrayPark April2016 Time TBD Free 5-16 4th of luly Celebration TheCityofSouth Miami,ParksandRecreation Department alongwithseveral other local businesses,collaborate tosponsorthe City of South Miami 4th of July Event.Every year families come out to enjoy live concerts by local bands,concessions,kidszone including bouncehouse, rock climbing andacharactermeet.The night iscompletewithaspectacular,colorful fireworks display that fills the nightsky over South Miami. Location Date /Time Cost Ages Palmer Park July 4,2016 5:00 PM Free 5-16 CITY OF SOUTH MIAMI BUDGET FY 2015-2016 182 Elves Parade South"Miami niHcrrv01 pu-asant uvjnc; EveryfirstSundayof December,theParksandRecreation Department collaborates withlocal businessestoput together the Santa's Paradeofthe Elves.This event tradition features marching bands,floats,andcommunitygroups,whileproviding families the perfect opportunity toenjoya beautiful afternoon with their children,friendsand neighbors. Location Date /Time j Cost Ages Sunset Drive between SW6I Court &Red Road December 6,2015 1 Free 2:00 PM | 5-16 State of the City Atthis annual eventthe Mayor delivers aspeechtoanaudiencepackedwithleaders, entrepreneurs,non-profits,local businesses,students and other devoted South Miami Residents toaddresstheCityandhisfuture plans. CITY OF SOUTH MIAMI BUDGET FY 2015-2016 183 South^Miami Tltf CITY CN 1'l.t'ASANT LIVING YOUTH ATHLETICS Youth Tackle Football &Cheerleading TheCityofSouth Miami participates ina competitive youthtackle football anda cheerleading programforbothboysandgirlsages5through14.Thesefuturestars will havean opportunity to learn the fundamentalsofyouthtacklefootballORcheerleading,sportsmanshipanddevelop social skills.Practicesareheld4daysaweek;gamesare played oneweekdayeveningand Saturday beginning inAugust.CheerleadingandFootballequipmentanduniformsare included. Location Date 1 Time Cost j Ages Murray Park Palmer Park June —November 2015 Tuesday -Saturday Residents $72.30 j 5-14 Non Residents $90 J Youth Basketball Program Through Miami Basketball,the Cityofferscoedyouthbasketballforboysandgirlsages7-13. Youth will havean opportunity to developandimprove skills while playing inanorganizedleague. Participants will learnand practice basketball etiquette,learnrulesandbasicfundamentalsof the game,aswellasdisplayvaluesof sportsmanship whilehavingfun. Location Contact Cost Ages Community Center Andre Daniels (786)205-5198 www.miamibasketball.net andre@miamibasketball.net Varies U7-UI3 Youth Baseball Program ThroughSouth Miami Youth Baseball League,theCityofferscoedyouth baseball forchildren ages3through 14 atPalmer Park.This league provides an enriching youth baseball experience formany children,while implanting firmly in the children ofour community the ideals ofgood sportsmanship,honesty,loyalty,courageand respect for authority so that theymaybewell adjusted,strong andhappierchildren. Location Contact Cost Ages Palmer Park Omar Diaz 786-514-8256 www.smybaseball.com smybll2@aol.com Varies U7-U13 CITY OF SOUTH MIAMI BUDGET FY 2015-2016 184 South"Miami Hit <,TlYOi:I'LfcASAN'f LIVING Youth Soccer Program ThroughSouth Miami United F.C.,theCity provides ay6uthrecreationaland travel soccer programtoour community where children can learn,enjoy anddevelopinthesportofsoccer. Our programemphasizes the valuesofsportsmanshipand teamwork. Location Contact Cost Ages South Miami Park Robert Maseri Recreational $225 U4-UI2 305 608-3182 Travel $400 U8-U14 www.smufc.net info@smufc.net YOUTH PROGRAMS Afterschool Program The Parks and Recreation Department offers an Afterschool program Monday through Friday, during Miami Dade County's school calendar year.We provide homework assistance,swimming, fitness,recreational sports,computer time,arts and craft and more!Transportation is included from schools located in South Miami. Location Date /Time Cost Ages Community Center Aug.'15 --June '16 Mon -Fri 2-6pm Residents $25/monthly NonResidents $40/weekly 5-12 CITY OF SOUTH MIAMI BUDGET FY 2015-2016 185 South'Miami TJ IE CITY Of-PLEASANT LIVING One Day Camp OneDayCampsareofferedto children ages 5-12.Participants will experienceavarietyof activitiessuchas arts andcraft,computer lab,sports,fieldtrips,swimmingand more. Location Date /Time Cost Ages Community Center Teacher Planning Days 8 am-6 pm Residents $IO/day NonResidents$30/day 5-12 Winter Camp We offer2-weeks,full-day Winter BreakCampprogramsforchildren,ages 5-12,during Miami Dade Public Schools1 winter recess.The department providesyouthwithavarietyof structured games,computer lab,sports,character-education exercises,arts andcraftsandfieldtrips. Location Date /Time Cost Ages Community Center 2 weeks in Winter Mon -Fri 8am-6pm Residents $30/weekiy NonResidents $75/weekly 5-12 Spring Camp We offer full-day SpringBreakCampprogramsfor children,ages 5-12,during Miami Dade Public Schools'springbreak.The Department providesyouthwithavarietyof structured games, swimming,sports,character-education exercises,artsandcraftsand field trips. Location Date /Time Cost Ages Community Center 1weekinSpring Mon -Fri 8am-6pm Residents$30/weekly NonResidents$75/weekly 5-12 CITY OF SOUTH MIAMI BUDGET FY 2015-2016 186 Soutm Miami ]>U:CITYOK 1'l.FASANT IMNC Summer Camp The Department offers a quality,affordable Summer Youth Program,where youngsters find fun, sports,craft projects,active games,art exploration,fitness and nutrition,reading opportunities, swimming atthe Murray Park Pool and more.Lunch and snacks are provided. Location Community Center CITY OF SOUTH MIAMI Date /Time June-Aug Mon -Fri 8 am-6 pm Cost Residents $30/weekly Non Residents $75/weekly BUDGET FY 2015-2016 Ages 5-12 187 Soutm Miami 7hc cur Of ['tfASANT LIVING PARKS AND RECREATION BUDGET FY 2016 00 J-2000-572 ^c&%•^-^;'V?y).:i";-r -./.'{;'*'''r'-'^;- ACTUAL ACTUAL"BUDGET ESTIMATE APPROVED .'.'ACGTN6;:,-V|kcc6\Jt>ll^CLASSIFICATION FY20li FV'2014...FY 2615 ;JFY2015 :FY 2016 0012000 5721210 SALARIES -REGULAR 271,499 320,238 301,876 301,876 271,710 0012000 5721310 SALARIES -PART TIME 3,937 0 0 0 0 0012000 5722110 F.l.CA 21,262 40,526 23,093 23,093 20,786 0012000 5722210 PENSION PLAN CONTRIBUTION 28,900 27,921 13,680 13,680 4,853 0012000 5722220 ICMA 2,152 4,496 13,931 13,931 12,729 0012000 5722310 GROUP HEALTH INSURANCE 33,243 36,996 42,538 42,538 39,290 0012000 5722410 WORKER'S COMPENSATION TOTAL PERSONNEL SERVICES 9,898 8,477 9,102 9,102 404,220 9,327 370,891 438,654 404,220 358,695 0012000 5723450 CONTRACTUAL SERVICES 1,000 2,212 39,475 39,475 30,210 0012000 5724070 TRAVEL &CONFERENCE 32 298 1,092 1,092 1,105 0012000 5724080 EMPLOYEE EDUCATION 60 1,327 3,765 3,765 7,076 0012000 5724110 POSTAGE 56 72 100 100 100 0012000 5724120 COMMUNICATION 3,500 1,686 6,120 6,120 5,400 0012000 5724350 ELECTRICITY-CITY PARKS 583 489 1,500 1,500 0 0012000 5724515 LIABILITY INSURANCE-AUTO 0 0 6,129 6,129 6,129 0012000 5724632 INTERNET SERVICE 125 785 720 720 960 0012000 5724670 MAINT &REP-PARK FACILITIES 1,798 2,765 2,800 2,800 0 0012000 5724690 MAINT &REP-TENNIS 0 2,809 2,000 2,000 0 0012000 5724710 COPY MACHINE 2,545 2,839 5,003 5,003 2,460 0012000 5724820 SPECIAL EVENTS 4,318 19,724 20,000 20,000 20,530 0012000 5725205 COMPUTER EQUIPMENT 8,706 8,712 9,315 9,315 6,299 0012000 5725210 SUPPLIES 3,095 3,591 9,933 9,933 5,000 0012000 5725220 UNIFORMS 828 2,454 600 600 2,255 0012000 5725230 FUEL 12,244 12,413 15,120 15,120 15,120 0012000 5725410 MEMBERSHIP &SUBSCRIPTION 1,763 1,862 2,034 2,034 905 0012000 5725630 FOOTBALL 21,417 27,053 31,961 31,961 35,305 0012000 5725631 CHEERLEADERS 5,847 8,934 8,410 8,410 7,210 0012000 5725635 DANCE/MODELING 0 3,000 0 0 0 0012000 5725650 SOCCER PROGRAM 468 0 1,000 1,000 0 0012000 5725670 SPECIAL REC PROGRAMS 7,543 6,291 5,698 5,698 7,956 0012000 5725680 SENIOR CITIZENS PROGRAMS TOTAL OPERATING EXPENSES 13,101 17,754 23,456 23,456 23,157 89,029 127,070 196,23 1 196,231 177,177 0012000 5729920 CONTINGENCY OTHER FUNDING SOURCE TOTAL RECREATION 0 0 5,000 5,000 5,000 0 0 5,000 5,000 5,000 459,920 565,724 605,451 605,451 540,872 CITY OF SOUTH MIAMI BUDGET FY 2015-2016 188 f'2) South"Miami •flit CRY OF m.liASANT LlVlNJCJ PARKS AND RECREATION DEPARTMENT BUDGET HIGHLIGHTS 1210 Salaries-An Administrative Secretary positionhasbeeneliminatedcreatinga savings of $30,166. 3450 Contractual Services FiscalYear 2016 budget does not include Martial Arts and other special classessuchasFitnessand Wellness,thus decreasing the line itemby$9,265. CITY OF SOUTH MIAMI BUDGET FY 2015-2016 189 "s&. South''Miami THECITY Of-i'LCASAN'f LIVING GIBSON-BETHEL COMMUNITY CENTER 001-2020-572 MISSION Themission statement of the Gibson-BethelCommunity Center isto promote and provide qualityactivitiesandservices that will contributetothe physical,mental,emotional,and .social well-being of the community. GIBSON-BETHEL COMMUNITY CENTER FUNCTION The Community Center \s approximately 30,000 square foot facility withafitnessroom,a basketballand volleyball court,multipurposeroomsandclassroomspaceforprogramsand activities.The Community Center functions under the supervision oftheParksand Recreation Director whois responsible for the general operation and programming of the activitiesand classes.The Community Center wasestablishedbytheCommunity Redevelopment Agency (CRA)in2003 through various grants and other types offunding. GIBSON-BETHEL COMMUNITY CENTER ACCOMPLISHMENTS FOR FY 201S Enhancedallcamp programs one day,winter,springand summer campswithqualifiedand experienced staff,newandexciting themes,fieldtrips,activitiesand improved counselor/instructor to student ratios. Increased youth participant's registration forspringcampby 23%, from 34 to 43 campers. Provided new programming to youth,suchasmusic production classes and arts and craft. Furnished and installed new VCT commercial tile flooring and base board on the first level,increasing safetyfor all. GIBSON-BETHEL COMMUNITY CENTER OBJECTIVES FOR FY 2016 Continue to improve anddiversify the rangeof program andactivity opportunities asa means to attract a greater number of park users, including persons of all ages,abilities, and interest. Implement quality enhancements to the after school program and summer camp program in regard to Florida Standards for Quality Afterschool Programs. CITY OF SOUTH MIAMI BUDGET FY 2015-2016 190 ATTACHMENT K UPDATED BACKGROUND SCREENING AFFIDAVIT Affidavit Attesting Compliance with Both Contractual and Any and All Legally Applicable Background Screening Reguirements for Provider Personnel Subcontracted Personnel and Volunteers The undersigned affiant makes the following statements underoath,under penaltyofperjury,whichisa first degree misdemeanor,punishable bya definite termofimprisonmentnotto exceed one year and/ora finenotto exceed $1,000,pursuant to Sections 837.012,775.082and 775.083,Florida Statutes. STATE OF FLORIDA COUNTY OF MIAMI-DADE Before me,the undersigned authority,personally appeared SWw ^J ^^^^1,1/ Authorized Provider Representative of f.i-H o4 Sftj-VuWViavw\ (Name of Contracted Provider) I swear and affirm that the above-named contracted Provider is compliant with the background screening requirementscontainedin Article 8oftheContractattachedheretoandincorporatedhereinbyreference. I further swear and affirm that the above-named contracted Provider is compliant with anyand all backgroundscreeningrequirements pertaining toitspersonnel,subcontractedpersonnelandvolunteers thatmayberequiredpursuanttoapplicable federal,state or local lawsorregulations. _,whobeingbymefirstduly sworn,deposes and says: ignature of CEO/Exec.Dir.) Date:^/Q//jf Swornto an„d subscribed beforemein Miami-Dade County,Floridathisthe __± ,20 /> bworn to and sur \X rO Whois personally known to me Who has produced identification: >UkJA V>^-$MA Q(^ Signature of Notary Public State of Florida at Large WQ $*JA Print,type or stamp name of Notary Public My Commission Expires: Type of Identification day of RESOLUTION NO.n 1-15-1 4450 A Resolution authorizing theCity Manager toexecuteafiscal year 2015 grant agreement with Miami-Dade County for the South Miami Senior Meals grant WHEREAS,theMayorandCityCommissiondesiretoacceptthegrantfromMiami- Dade County byand through its Office of Grants Coordination;and WHEREAS,theAgreementwillprovidefundingfortheSeniorMeals Program's services;and WHEREAS,theCityManagerisauthorizedtoexecutethegrantagreementinanamount of $18,400;and 2015. WHEREAS,thegrantperiodbeginsonOctober1,2014 andendsonSeptember30, NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA THAT: Section 1:TheCity Manager isherebyauthorizedtoexecutethegrantagreementwith Miami-DadeCountyOffice of GrantsCoordinationfortheSouthMiamiSeniorMealsprogram intheamount of $18,400.Thegrantagreementisattachedtothisresolution. Section2:Thisresolutionshallbeeffectiveimmediatelyaftertheadoption hereof PASSED AND ADOPTED this Utftlay of July _,2015. CITY CLERK READ AND APPROVED AS TO FORM LANGUAGE,LBCpvLITY AND EXECUTIO>rfHEREC APPROVED MAYOR COMMISSION VOTE:5-0 Mayor Stoddard:Yea Vice Mayor Harris:Yea Commissioner Edmond:Yea Commissioner Liebman:Yea Commissioner Welsh:Yea J. 1 CB 15-SMIA-eB FY 201445 County General Funds Ordinances #14-12$,#14-127 ANQ #14432 AGREEMENT ^v This Agreement made and;entered into as of this.-.-w;fe/>•day of,^\/^\^?.by and between Miami-Dade County,a political subdivision of th&Stateof Florida (hereinaft#;referred to as •'County"),having its principal office at ill N.VW!^Street/22riid Floor,Miami,Florida 33128 and City ofSouth Miami,a municipality existing Within Miartii-Dade under the laws ofthe State of Florida,having its;principal office at 61$Q ^nset^Prfve,South Miami,Floptia 331^ (hereinafter referred to as "Provider"),states cpnditidnk ahd covenants for the rendering of human ahd socialservices(hereinafter referred to as "Services")forthe County. WHEREAS;theProvider provides or will developservicesofvaluetothe Cotirity and has demonstrated anabilityor desire toprovide these services;and WHEREAS,the Countyis desirous ofassistingtheProviderin providing those services and the Providers desirous ofproviding such sew v: WHEREAS,the County has appropriatedgrantfunds;forthe proposed services^ NOW;THEREFORE,inconsiderationof the mutual covenants and agreements herein contained^the partieshereto agree.as follows:>-r ;;i ARTICLE 1.DEFINITIONS The following words and expressions used iri this Agreement shall be^construed as follows^ except when itis clear from the context that another meaning is intended: a)The words ^greemeh^:HContra#or "Contract iDobupients"shall mean ooljecf jyely fhg§e terms ^nd conditions:,th$Soope of Services (Attachment A)andthe Budget Documents (AttachmentB)arid all other attachments hereto,as well as all amendments or,budget revisions issued hereto, b)The words "Contract Manager•shall mean Miami-pafde Courts Director ofthe dffice pf Management and Budget fOMB-GC^<#the Director'^designee,orthe duly authorized representative designated to;manage the Contract. c)Theword "Days"shallmean Calendar Days,unless otherwisespecificallynoted, d)the word "Deliverables"shall m£an all ddiSurnfentation andany items ofany nature submittedbyThe Provider tothe County's £ontraqt Manager for review and approval pursuant to the terms ofthis Agreed e)The words "directed1',"required'',Mpermittednr "ordered"^"designated",^selected", "prescribed"tit words oflikeimportto mean respectively,the direction,requirement, permission,orders designation^selection or prescription of the County's Contract Manager;and similarly thewords "approved",acceptable","satisfactory","equal", ''necessary",orwordsof like importtomeanrespectively,approved by,or acceptable or Rage 1of28 CB 15-SMIA-CB satisfactory to,equalor necessary in the sole discretion of the County's Contract Manager. f)The words "Effective Term"shallmeanthe date onwhichthis Agreement is effective, including start date and end date. g)Thewords "Extra Work"or "Change Order"or "Additional Work"shallmeanresultingin additions or deletions or modifications to the amount,type or value of the Work and Services as requiredinthis Agreement,as directed and/or approved bytheCounty. h)"HIPAA"means Health Insurance PortabilityandAccountabilityActof 1996. i)The words "Scope of Services'1 shall mean the document appended hereto as Attachment A,which details the workto be performed by the Provider. j)The word "subcontractor"or "subconsultant"shall mean any person,entity,firmor corporation,other than the employees of the Provider,who furnishes services,labor and/or materials,in connection with the Work,whether directly or indirectly,on behalf and/or under the direction ofthe Provider and whether ornotinprivityof Agreement with the Provider. k)The words "Work","Services","Program",or "Project"shall mean all matters and things required tobe done by the Provider in accordance with the provisions ofthis Agreement. 1)The word "review"shall mean inspection oforiginal documentation and retention of copies of such documents associated with the administrative,fiscal,and programmatic functions of the program(s)supported byMiami-Dade County General Funds. m)The term "administrative budget"shall refer to costs that are nottiedto the direct provisionof services funded under this agreement.These costs mayinclude:1)the portionofpayrollof Provider's salaried administrative personnel and compensation of Provider's subcontracted administrative personnel (i.e.,executive directors,agency heads,management and business consultants,information technology (IT)consultants, clericalor other administrative personnel),payment for the administrative (non-program) portion of their duties;2)overhead costs not related to the direct provision of services (i.e.,administrative office space and related maintenance,utilities,and supplies, insurance,advertising,marketing andfundraising costs,stafftraining,accounting and tax preparation services,and audit fees). n)The term "arm's length transaction"shallrefertoany transaction inwhich the buyers and sellers ofa product act independently and have no relationship to each other to ensure that both parties in the transaction are acting in their own self-interest and are not subject to any pressure or duress fromthe other party. o)The term "related party transaction"shall refer toa business deal or arrangement between two parties who are joined bya special relationship (family member orrelative, stockholder,related corporation)priorto the deal. p)The term "program income"shallreferto the income received by the Provider directly Page 2of 28 CB 15-SMIA-CB from the activities funded under this agreement,or generated as a result of the use of the County's General Fund award. ARTICLE 2.AMOUNT PAYABLE Subject to available funds,the maximum amount payable for services rendered under this contract shall not exceed: Elderly Services -South Miami Senior Meals $18,400 The AfterschooJ House (Tutoring)$24,098 Both parties agree that should,in the County's sole discretion,available County funding be reduced,theamount payable under thisContractmaybeproportionately reduced atthe sole discretion andoptionoftheCounty. All services undertaken by the Provider before the County's execution ofthis Contract shall be at the Provider's risk and expense. Both parties agree thatthisisatwelvemonthcontracteffective as ofOctober 1,2014through September 30,2015.Both parties expressly acknowledge availabilityoffunding under this contract isat the County's sole discretion. Itis the ongoing responsibility of the Provider to maintain sufficient financial resources to meet the expenses incurredduringtheperiodbetweenthe provision of services andpaymentbythe County. ARTICLE 3.SCOPE OF SERVICES The Provider shail render services in accordance withthe Scope of Services incorporated hereinandattachedhereto as Attachment A.The Scope of Services mustclearlyindicatethe time frames forthedeliveryof each oftheproposed services. The Provider shall implement the Scope of Services as described in Attachment Aina manner deemed satisfactory totheCounty.Anymodificationor amendment to the Scope of Services shallnotbeeffective until approved bytheCountyandProviderin writing. The Provider will not use productsorfoodscontaining"pinkslime,"asdefinedin Resolution 478-12 of the BoardofMiami-DadeCounty Commissioners,infood that isprovided or served pursuant tothis agreement. For congregate and home-delivered meal programs,the Provider agrees tofurnish proofthatifismeeting all applicablelocal,State,andFederalfoodsafetyandhygiene requirements. Page 3of 28 CB 15-SM1A-CB ARTICLE 4.BUDGET SUMMARY TheProvider agrees that all expenditures or costs shall be madein accordance with the Budget,whichis attached herein and incorporated hereto as Attachment B.Pursuant to Board of Miami-Dade County Commissioners Resolution 630-13,the Provider will also submit a detailed project budget,and sources and uses statement as Attachment B-1,which shall be sufficiently detailed to show (i)the total project cost,(ii)the amount of funds tobe used for administrative and overhead costs,(iii)whether theCounty funds will be 'gap'funds meaning that they would be the last remaining funds needed to ensure fundingfor the total project cost, (iv)anyprofitto be made by the Provider,and (v)the amount offunds devoted toward the provision of the desired services or activities.The Provider will also submit an agency-wide budget as Attachment B-2.The agency-vyide budget shall display all projected agency revenues byfunding source(s),includingbutnotlimitedto funds fromthis Miami-Dade County General Fund Agreement,any other Miami-Dade County General Fund revenues,the projected administrative costs across allfunding sources,and the total agency revenue forFY 2014-15. The Provider will continually disclose any changes infunding -Countyor non-County -through the submission ofan updated Agency-Wide Budget to the OMB-GC withinthirty(30)days after such changes occur. The Provider may request a budget revisionto amend the budget in Attachment Bno more than twice duringthetermofthis Agreement.A request fora budget revision must be submitted to OMBno later than thirty(30)days priorto the expiration ofthis Agreement. The Provider mayshift funds between existingline items in Attachment B:1)withouta budget revision,if the change to the lineitem does not exceed fifteen percent (15%);or2)witha budget revision requested bythe Provider's President,Vice President,Executive Director,or other designated representative as stated ontheAuthorized Signature Form attached hereto,and approved by the OMB,if the changes toalineitem exceed fifteen percent (15%).A budget revision is also required in order to add newline items. Inno event shall the budget under this agreement include total administrative costs in excess of fifteen percent (15%)of each programallocationunderthis agreement. ARTICLE 5.EFFECTIVE TERM Both parties agree that the effective term ofthis Agreement shall commence on October 1,2014 and terminate at the close of business on September 30,2015. ARTICLE 6.INDEMNIFICATION BY PROVIDER A.If the Provider is a Government Entity*Governmententityshall indemnify and hold harmless theCounty and itsofficers,employees,agents and instrumentalities fromany and allliability,losses or damages,including attorneys'fees and costs of defense,whichthe County orits officers,employees,agents or instrumentalities may incur as a result ofclaims, demands,suits,causes of actions or proceedings ofanykindornaturearisingoutof,relatingto orresultingfrom the performance ofthis Agreement bythe government entityorits employees, agents,servants,partners,principals or subcontractors.Government entity shall pay all claims Page 4of28 CB 15-SM1A-CB and losses in connection therewith and shall investigate and defend allclaims,suits or actions ofanykindornatureinthe name oftheCounty,where applicable,including appellate proceedings,andshall pay all costs,judgments,and attorney's fees whichmay issue thereon. Provided,however,this indemnification shallonlybetothe extent and within the limitationsof Section 768.28,Fla.Stat.,subject to the provisions of that Statute,as may be amended, whereby the government entityshallnotbeheldliabletopaya personal injuryorproperty damage claimor judgment byapartywhich exceeds thestatutory cap for personal injury or property damage claims,liabilities,losses or causes of action which may arise as a result ofthe negligence of the government entity.Provider expressly understands and agrees that any insurance protection required bythis Agreement or otherwise provided by Provider orself- insurance shall inno way limitthe responsibility toindemnify,keep and save harmless and defend the County orits officers,employees,agents and instrumentalities as herein provided. B.All Other Providers.Providershallindemnify and hold harmless the County and its officers,employees,agents and instrumentalities from any and allliability,losses or damages,including attorneys'fees and costs of defense,which the County or its officers, employees,agents or instrumentalities mayincur as a result of claims,demands,suits,causes of actions or proceedings ofanykindor nature arising outof,relatingtoor resulting fromthe performance ofthis Agreement by the Providerorits employees,agents,servants,partners principals or subcontractors.Provider shallpayall claims and losses in connection therewith and shall investigate and defend all claims,suits or actions ofanykindor nature in the name of the County,where applicable,including appellate proceedings,and shall pay all costs, judgments,and attorney's fees whichmay issue thereon.Provider expressly understands and agrees that any insurance protection required bythis Agreement or otherwise provided by Provider shall inno way limittheresponsibilitytoindemnify,keep and save harmless and defend the County orits officers,employees,agents and instrumentalities as herein provided. C.Term of Indemnification.The provisions ofArticle6 shad survive the expiration or termination of this Contract. ARTICLE 7.INSURANCE If the total dollar value ofall County contracts with the Provider exceeds $25,000 then the following insurance coverage is required:\ i A.Government Entity.IftheProvideristhe State ofFloridaoran agency or political subdivision of the State as defined by section 768.28,Florida Statutes,the Provider j shallfurnish the County,upon request,writtenverificationof liability protectionin accordance with section 768.28,Florida Statutes.Nothing herein shall be construed to extend any party's [ liability beyond that provided in section 768.28,Florida Statutes.The provider shall also furnish j the County,upon request,writtenverificationof Workers Compensation protection in j accordance with Florida Statutes,Chapter440.j B.All Other Providers.i 1.Minimum Insurance Requirements:Certificates of Insurance.The Provider shallsubmitto Miami-Dade County,c/oOfficeof Management and Budget (OMB),111 N.W.1st Street,22nd Floor,Miami,Florida 33128-1994,original Certificate(s)of Insurance indicating that insurance coverage has been obtained which meets the requirements as outlined below: Page 5of 28 CB 15-SMIA-CB A.All insurance certificates must list the COUNTY as "Certificate Holder"in the following manner: Miami-Dade County 111 N.W.1st Street,Suite2340 Miami,Florida 33128 B.Worker's Compensation Insurance forall employees of the SERVICE PROVIDER as required by Florida Statutes,Chapter 440. C.Commercial General Liability Insurance inan amount not less than $300,000 combined single limit per occurrence forbodilyinjury and property damage. Miami-Dade County must be shown as an additional insured with respect to this coverage. D.Automobile Liability Insurance covering all owned,non-owned,and hired vehicles used in connection with the Work provided under this Agreement,in an amount not less than $300,000*combined single limit per occurrence forbodilyinjuryand property damage. *NOTE:ForSERVICEPROVIDERS supplying vansor mini-buses with seating capacities offifteen (15)passengers or more,the limit ofliability required forAuto Liability is $500,000. E.Professional Liability insurance inthe name of the SERVICE PROVIDER,when applicable,in an amount not less than $250,000. F.All insurance policies required above shallbe issued by companies authorized to do business underthelawsofthe State ofFlorida,with the following qualifications: 1.The company mustberatedno less than "A"asto management,andno less than "Class VII"astofinancial strength,according tothe latest edition ofBest'sInsuranceGuide published by A.M.Best Company, Oldwick,New Jersey,orits equivalent,subject tothe approval ofthe COUNTY'SRisk Management Division OR 2.The company mustholda valid FloridaCertificateof Authority asshown inthe latest "List of All Insurance Companies AuthorizedorApprovedto Do Business in Florida,"issuedbythe State ofFloridaDepartmentof Financial Services. G.Compliancewiththeforegoing requirements shallnotrelievethe SERVICE PROVIDER ofits liability and obligations underthisSectionorunderanyother section of this Agreement. Page 6of28 CB 15-SWHA-CB H.The COUNTY reservesthe right toinspectthe SERVICE PROVIDER'S original insurance policiesatanytime during thetermofthisAgreement. i.Applicability ofthissectionofthe Agreement affectsSERVICEPROVIDERS whosecombinedtotalawardforall services fundedunderthis Agreement exceeda$25,000threshold.IftheSERVICE PROVIDER'S originaltotal combined award is less than $25,000,but the SERVICEPROVIDER receives additionalfundingduringthecontractperiodwhich makes thetotalcombined award exceed $25,000,thentherequirementsinthissectionshallapply. J.Failure to Provide Certificates of Insurance.The Contractor shall be responsiblefor assuring thattheinsurancecertificatesrequiredin conjunction with this Section remain in force for the duration of the effective term of this Agreement (October 1,2014 through September 30,2015).If insurance certificates are scheduled toexpire during the effective term,the Provider shall be responsible for submitting newor renewed insurance certificates to the County priorto expiration. In the event that expired certificates are not replaced with new or renewed certificates which cover theeffectiveterm,theCountymay suspend the Agreement until such time as the new or renewed certificates are received bythe Countyinthe manner prescribedherein;provided,however,thatthis suspended period does not exceed thirty(30)calendar days.Thereafter,the County may,at its sole discretion,terminate this Agreement. ARTICLE 8.PROOF OF LICENSURE AND BACKGROUND SCREENING A.Licensure.If the Provider is required by the State ofFloridaor Miami-Dade County or any lawor regulation tobe licensed or certified to provide the services or operate the facilitiesoutlinedin the Scope of Services (AttachmentA),the Provider shallfurnishtothe County acopyofall required current licenses or certificates.Examples of services or operations requiring such licensure orcertificationincludebut are notlimitedto childcare,day care,nursing homes,and boarding homes. If theProviderfailstofurnish the Countywiththe licenses or certificates required under thisSection,theCountyshallnotdisburseanyfunds until itisprovided with suchlicensesor certificates.Failuretoprovidethe licenses or certificates withinsixty(60)days of execution of this Agreement may result in termination ofthis Agreement at the County's discretion. B.Background Screening, Asa requirement ofthis contract,even if such screening isnot otherwise required by applicable law,the Provider is required tofurnish satisfactory Level2 Background Screening Results for those employees,subcontractors,and volunteers that workwith youths under 18 years of age,persons ages 65 years old andup,persons ofany age that havedisabilities,and victims of domestic violence. Asa requirement ofthiscontract,evenif such screening isnot otherwise requiredby applicable law,the Provider agrees to conduct pre-employment criminal background screenings Page 7of 28 CB 15-SMIA-CB ofitsstaff,subcontractors,and volunteers;to update those background checks at least once every five (5)years;andto maintain documentation of criminal background screeningon file. Inaddition,the Provider agrees tocomplywithall applicable federal,state and local laws,regulations,ordinances andresolutionsregardingbackgroundscreeningof employees, volunteers,subcontractors and independent contractors.Provider's failuretocomplywithany applicablelaws,regulations,ordinances and resolutions regardingbackground screening of employees,volunteers,subcontractors and independent contractorsisgroundsfora material breach and termination of this contract at the sole discretion of the County. The Provider agrees tocomplywithall applicable laws(includingbutnotlimitedto Chapters 39,402,409,430,394,408,393,397,943,984,985,1012and 435,Florida Statutes, and Section 943.04351,Florida Statutes,as may be amended formtimetotime),regulations, ordinances and resolutions,regarding background screening of those whomayworkor volunteer directlywithorinthe vicinity ofvulnerable persons,as definedby section 435.02, Florida Statutes,as may be amended fromtimetotime. In the event criminal background screening is required bylaw,the State ofFlorida and/or the County,the Provider will permit only employees,volunteers,subcontractors and independent contractors witha satisfactory national criminal background check through an appropriate screening agency (i.e.,the Florida Department ofJuvenile Justice,Florida Department ofLaw Enforcement or Federal Bureau ofInvestigation)toworkor volunteer in direct contact withorin the vicinity ofvulnerable persons.The Provider shallalsocomplywith Section 943.059,Florida Statutes,regarding court-ordered sealing ofcriminal history records, and Section 943.0585,Florida Statutes,regarding court-ordered expunction ofcriminalhistory records,as may be applicable. The Provider agrees to ensure that employees,volunteers,subcontracted personnel and independent contractors whoworkwith vulnerable persons satisfactorily-complete and pass Level2 background screening before workingor volunteering with vulnerable persons.Provider shall furnish the County withproof that employees,volunteers,subcontracted personnel and independent contractors,who workwith vulnerable persons,satisfactorily passed Level2 background screening,pursuant to Chapters 435 and 430,Florida Statutes,as maybe amended from time to time. Ifthe Provider failstofurnishtothe County proof that an employee,volunteer, subcontractor or independent contractor's Level2or other required background screening was satisfactorily passed and completed priorto that employee,volunteer,subcontractor or independent contractor workingorvolunteeringwithorinthe vicinity ofavulnerablepersonor vulnerable persons,the Countyshallnot disburse anyfurtherfundsandthis Contract maybe subject totermination at the sole discretion ofthe County. ARTICLE 9.CONFLICT OF INTEREST A.The Provider agrees to abide byandbe governed by the Miami-Dade County Conflictof Interest and Code of Ethics Ordinance codified at Section 2-11.1 et al.of the Code of Miami- DadeCounty,as amended,as well as with section617.0832,Florida Statutes,regarding directorconflictof interests,whichare incorporated hereinby reference asif fully set forth herein,inconnectionwiththeProvider'scontractobligations hereunder.Additionally,the Page 8of 28 CB 15-SMIA-CB Provider agrees to: 1.Prohibit membersoftheProvider'sboardof directors from voting onmatters relating to this Agreement which may result in theboard member directly or indirectly receiving fundspaidbytheProvider under thisAgreement, 2.Prohibit membersoftheProvider'sboardofdirectors from voting onanymattersin which theyarerelatedtothepersonor entity seekingabenefitas1)an officer,director, partner,ofcounsel,consultant,employee,fiduciary,beneficiary,or2)astockholder, bondholder,debtor,or creditor. 3.Prohibit membersoftheProvider'sboardof directors from directly or indirectly receiving any fundspaidbytheCountyto the Provider under this Agreement. 4.ProhibitemployeesoftheProvider from directlyor indirectly receivinganyfundspaidby the CountytotheProviderunderthis Agreement,with theexceptionofthe employee's salary andfringebenefitsorportionofthe employee's salary andfringe benefits included in Attachment B. a."Indirectly"forpurposesofthissection includes paymentoffundspaidbythe Countytothe Provider underthis Agreement toan organization inwhich the employee orboard member has a"controllingfinancial interest,"referringto ownership,directlyorindirectly,to ten (10)percent ormoreof the outstanding capital stock inanycorporationoradirectorindirect interest of ten (10)percent ormoreina firm,partnership,or other business entityornonprofitorganization. 5.Maintainawrittenconflictof interest policy that applies tohiring,providing services to clients,andprocuring supplies or equipment 6.Immediately disclose andjustifyinwritingto the OMB-GCany business transactions between the Provider,on one side,and Board members orstaff,on another sjde,as well as all related-party transactions with shareholders,partners,officers,directors,or employees of any entity that isdoing business withthe Provider. 7JmpIement procedures to protect against fraud and co-minglingof funds as regards credit card purchases,ifcredit cards areutilizedby the Provider. 8.If the County determines the Provider has breached this section,the County shall suspend payment untilthe matter has been resolved to the County's satisfaction, 9-.TheCountymay request anopinionfrom the Miami-Dade Commission onEthics and PublicTrustregarding questions arising under this section. B.No person,includingbutnotlimitedtoanyofficer,member ofa board of directors,manager, or supervisor employed by the Provider,who is in the position of authority,and who exercises j any function or responsibilities in connection with thisAgreement,hasatthetimethis I Agreementisentered into,orshallhave during thetermofthisAgreement,receivedanyofthe j services funded under this agreement,or direct or instruct any employee under their supervision ! toprovide such services as described inthis Agreement.Notwithstanding the before mentioned provision,anyofficer,member ofa board of directors,manager or supervisor employed bythe Page 9of 28 i CB 15-SMIA-CB Provider,whoiseligibletoreceiveanyofthe services described hereinmayutilize such services ifheor she can demonstrate that heor she does not have direct supervisory responsibility over the Provider's employee(s)or service program and that such utilizationis permissible pursuant to Section 2-11.1 et al.ofthe Code ofMiami-DadeCounty. C.All transactions associated withthis agreement that donot meet the criteriaof an Arm's Length Transaction mustbeimmediatelydisclosedandjustifiedin writing tothe OMB-GC. The Provider is required to immediately disclose to the OMB-GC any related party transactions (for example (butnotlimitedto),situations such as where the Provider leases office space from one of the Provider's Board members or employees)that occur throughout the duration of this agreement. ARTICLE 10.CIVIL RIGHTS The Provider agrees to abide by Chapter 11A of the Code of Miami-Dade County ("County Code"),as amended,which prohibits discrimination in employment,housing and public accommodations on the basis of race,creed,religion,color,sex,familial status,marital status, sexual orientation,pregnancy,age,ancestry,national originor handicap;Title VII of the Civil Rights Actof1968,as amended,whichprohibits discrimination in employment and public accommodation;the Age DiscriminationActof 1975,42 U.S.C.§6101,as amended,which prohibits discrimination in employment because of age;the Rehabilitation Actof 1973,29 U.S.C.§794,as amended,whichprohibitsdiscriminationonthe basis ofdisability;the Americans with Disabilities Act,42 U.S.C.§12101 et seq.t which prohibits discrimination in employment and public accommodations because ofdisability;the Federal Transit Act,49 U.S.C.§1612,as amended;and the FairHousingAct,42U.S.C.§3601et seq^Itis expressly understood that the Provider must submit an affidavit attesting that itisnotin violation of the Acts.If the Provider or any owner,subsidiary,or other firmaffiliatedwithor related to the Provider is found by the responsible enforcement agency,the Courts or the County tobein violationof these acts,the County will conduct no further business with the Provider. Any contract entered into based upona false affidavitshall be voidable by the County.Ifthe Provider violates any of the Actsduring the termof any contract the Provider has with the County,such contract shall be voidable by the County,even if the Provider was notinviolation at the time it submitted its affidavit. TheProvider agrees thatitisincompliance with the DomesticViolenceLeave,codified as§ 11A-60etseg.oftheMiami-DadeCountyCode,which requires anemployer,whointheregular course of business has fifty (50)ormore employees workinginMiami-DadeCountyfor each workingdayduring each oftwenty(20)ormore calendar work weeks toprovide domestic violenceleavetoits employees. FailuretocomplywiththislocallawmaybegroundsforvoidingorterminatingthisAgreementor for commencement of debarment proceedings against Provider. ARTICLE 11.HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT: Any person orentity that performs or assists Miami-DadeCountywithafunctionor activity involving theuseordisclosureof "individually identifiable health information (HHI)* Page 10of 28 CB 15-SH/IIA-CB and/or "Protected Health Information (PHI)"shall comply with the Health Insurance Portability and Accountability Act (HIPAA)of 1996,the Miami-Dade County Privacy Standards Administrative Orderandanyother applicable laws regarding confidential information.HIPAA mandates for privacy,security and electronic transfer standards include but are not limited to: 1.Useof information only for performing services required by thecontractoras required bylaw; 2.Use of appropriate safeguards topreventnon-permitted disclosures; 3.Reporting toMiami-DadeCountyof any non-permitted use or disclosure; 4.Assurances thatany agents and subcontractors agree to the same restrictions and conditions that apply to the Provider and reasonable assurances that IIHI/PHI will be held confidential; 5.Making ProtectedHealth Information (PHI)available tothecustomer; 6.Making PHI availabletothe client for review andamendment;and incorporating any amendments requested by the client as mayberequiredbylaw; 7.MakingPHIavailabletoMiami-DadeCountyforanaccountingof disclosures;and 8.Making internal practices,books,and records related toPHI available to Miami-Dade County for compliance audits. PHI shallmaintainitsprotected status regardlessofthe form andmethodoftransmission (paper records and/or electronic transfer of data).TheProvider must giveitsclientswrittennoticeofits privacy information practices,includingspecifically,a description of the types of uses and disclosures that wouldbe made with protected healthinformation.Providermustpost,and distribute upon request to service recipients,acopyofthe County's NoticeofPrivacy Practices. ARTICLE 12.NOTICE REQUIREMENTS The Provider agrees tonotify the County ofany changes that may affect the County supported program(s)under this Agreement within ten (10)days fromthe date of such a change's occurrence. Itis also understood and agreed between the parties thatanywritten notice addressed to the OMB-GC,whichis delivered byU.S.Mail or emailed to the OMB-GC and any written notice addressed tothe Provider,whichis delivered byU.S.Mail orbyemailshall constitute sufficient notice to either party. All notices required or permitted under this Agreement which are delivered byU.S.Mail shall be deemed sufficiently served if delivered by Registered orCertified Mail,withreturn receipt requested;or delivered personally;or delivered viafaxorby email.All notices to the County shall be delivered tothefollowing address: Page 11 of 28 CB 15-SN1IA-CB (1)To the County Miami-Dade County Officeof Management and Budget -Grants Coordination 111 NW 1st Street,22ndFloor,Miami,FL 33128 ATTENTION:Daniel T.Wall Assistant Director Phone:(305)375-4742 Fax:(305)375-4049 Email:dtw@miamidade.gov (2)To the Provider Ms.Jennifer Korth Grants &Sustainable Initiatives Administrator Cityof South Miami 6130 Sunset Drive Miami,FL 33143 Phone:(305)668-2514 Fax:(305)668-7356 Email:JKorth@southmiamifl.gov Either party mayatany time designate adifferentmailor email address and/or contact person bygiving written notice as provided above to the other party. ARTICLE 13.AUTONOMY Both parties agree that this Agreement recognizes the autonomy of the contracting parties and implies noaffiliation between the contracting parties.Itis expressly understood and intended that the Provider isonlya recipient of funding support and isnotan agent or instrumentality ofthe County.Furthermore,the Provider's agents and employees are not agents or employees of the County. ARTICLE 14.SURVIVAL The parties acknowledge that any of the obligations inthis agreement,including but not limitedto Provider's obligation toindemnifytheCounty,will survive the term,termination,and cancellation hereof.Accordingly,the respective obligations of the Provider under this agreement,whichby nature would continue beyond the termination,cancellation orexpiration thereof,shall survive termination,cancellation or expiration hereof. ARTICLE 15.BREACH OF AGREEMENT:COUNTY REMEDIES A.Breach.A breach by the Provider shall have occurred under this Agreement if: (1)theProviderfailstoprovidethe services outlined inthe Scope of Services (Attachment A)or meet expected performance levels within the effective term ofthis Agreement;(2)the Provider ineffectivelyorimproperly uses the Countyfunds allocated under this Agreement;(3)the Page 12of 28 CB 15^SMIA-CB Provider does notfurnish the Certificates of Insurance required bythis Agreement or as determined by the County's Risk Management Division;(4)if applicable,the Provider does not furnish uponrequest by the Countyproofof licensure/certification orproofof background screening required bythis Agreement;(5)the Provider failstosubmit,or submits incorrect or incomplete,proofof expenditures tosupport disbursement requests or advance funding disbursements or failsto submit or submits incomplete or incorrect detailed reports of expenditures orfinal expenditure reports;(6)the Provider does not submit or submits incomplete or incorrect required reports or reports that indicate that expected performance levels are notbeingmet;(7)the Provider refuses toallow the County access to records or refuses toallowtheCountytomonitor,evaluate and reviewthe Provider's program;(8)the ProviderdiscriminatesunderanyofthelawsoutlinedinArticle 10 ofthisAgreement;(9)the Provider,attempts to meet its obligations under this Agreement through fraud, misrepresentation,ormaterial misstatement;(10)theProviderfailsto correct deficiencies found during amonitoring,evaluation,orreviewwithin the specified time as described in communication fromOMB-GC;(11)the Provider failsto issue prompt payments tosmall business subcontractors or follow disputeresolution procedures regardingadisputed payment, (12)the Providerfailsto submit theCertificateof Corporate Status,Boardof Directors requirement,orproofoftax status;and(13)theProviderfailsto fulfill inatimely and proper manner anyandallofitsobligations,covenants,agreements,and stipulations inthis Agreement.;(14)the Provider failsto meet anyof the terms and conditionsoftheMiami-Dade County Affidavits (AttachmentD)orthe State Affidavit (AttachmentE);(15)the Providerfalsifies orviolatestheprovisionsofthe Drug FreeWorkplace Affidavit (Attachment D);or(16)the Provider failsto fulfill inatimelyand proper manner any and allofits obligations,covenants, agreements,and stipulationsinthisContract.Waiverof breach ofany provisions ofthis Contract shall notbe deemed tobea waiver ofany other breach andshallnotbe construed to beamodificationofthe terms ofthis Agreement. B.County Remedies.If theProvider breaches this Agreement,theCountymay pursue anyor allof the following remedies: 1.TheCountymay terminate this Agreement bygivingwrittennoticeto the Provider of such terminationandspecifyingtheeffective date thereof.In the event of termination,theCountymay:(a)request thereturnofallfinishedorunfinished documents,data studies,surveys,drawings,maps,models,photographs,reportspreparedand secured bythe ProviderwithCountyfundsunderthisAgreement;(b)seek reimbursement ofCountyfunds allocatedtothe Provider underthisAgreement;(c)terminateorcancelanyothercontracts entered into between the County and the Provider.The Provider shallbe responsible forall directandindirect costs associated with such termination,including attorney's fees.The County mayalso,intheCounty'ssole discretion,recapturea proportionate amountof funding if expected performance levels under this Agreement are notmetbyProviderin the County's sole discretion; 2.TheCountymay suspend payment inwholeorinpart under this Agreement by providing written notice to the Provider of such suspension and specifying the effective date thereof,at least five(5)days before the effective date of suspension.If payments are suspended,the County shall specify inwriting the actions that must be taken bythe Provider as condition precedent to resumption of payments and shall specify a reasonable date for compliance.TheCounty may also suspend any payments inwhole or inpart under any other contracts entered into between the County and the Provider.The Provider shall be responsible forall direct and indirect costs associated with such suspension,including Page 13of 28 CB 15-SMIA-CB attorney's fees.The Countymayalso,in the County's sole discretion,recapture a proportionate amount offundingif expected performance levels under this Agreement are notmetby Provider in the County's sole discretion; 3.The Countymay seek enforcement ofthis Agreement includingbutnot limitedtofilingan action inacourtof appropriate jurisdiction.The Provider shallbe responsible forall direct and indirect costs associated with such enforcement,including attorney's fees; 4.The County may debar the Provider from future Countycontracting; 5.If,forany reason,the Provider should attempt to meet its obligations under this Agreement through fraud,misrepresentation,ormaterial misstatement,the County shall,whenever practicable terminate this Agreement bygivingwritten notice tothe provider of such termination and specifying theeffective date thereof at least five (5)days before the effective date of such termination.The County may terminate or cancel any other contracts which such individualorentity has withthe County.Such individualor entity shallbe responsible forall direct and indirect costs associated with such termination or cancellation, including attorney's fees.Anyindividualorentitywho attempts to meet its contractual obligations withtheCounty through fraud,misrepresentation,or material misstatement maybe debarred from county contracting foruptofive(5)years; 6.Any other remedy available atlaworequity. C.Authorization to Terminate Agreement.The Mayor or the Mayor's designee is authorized to terminate this Agreement on behalf of the County. D.Failures or waivers to insist on strict performance of any covenant,condition,or provisionofthis Contract bytheCountyshallnotbe deemed awaiverofanyrightsor remedies, nor shall itrelieve the Provider fromperformingany subsequent obligations strictlyin accordance with the term of this Contract.No waiver shall be effective unless inwriting and signed bytheparties.Such waivershallbelimitedtoprovisionsofthisContractspecifically referred to therein and shall notbe deemed a waiver ofany other provision.No waiver shall constitute a continuing waiver unless the writing states otherwise. E.Damages Sustained.Notwithstandingthe above,the Provider shallnotbe relievedof liability to the Countyfor damages sustained bytheCountybyvirtueofany breach of the Agreement,and the County maywithhold any payments tothe Provider until such time as the exact amount of damages due the County is determined.The County may also pursue any remedies available at lawor equity to compensate forany damages sustained by the breach. The Provider shall be responsible forall direct and indirect costs associated with such action, including attorney's fees. ARTICLE 16.TERMINATION BY EITHER PARTY Both parties agree that this Agreement may be terminated by either party hereto by written notice to the other party of such intent to terminate at least thirty(30)days priorto the effective date of such termination.The Mayoror the Mayor's designee is authorized to terminate this Agreement on the behalf of the County. Page 14of 28 CB 15-SMIA-CB ARTICLE 17.PAYMENT PROCEDURES The County agrees topaythe Provider for services rendered under this Agreement based on the payment schedule,the lineitem budget,orboth,which are incorporated herein and attached heretoasAttachmentBforservicesprovidedundertheattached Scope of Services.Payment shallbe made in accordance with procedures outlined below andif applicable,the Sherman S.WinnPrompt Payment Ordinance (Ordinance 94-40). A.Reimbursement and Advances.Theparties agree thatthisisa cost-basis Agreement and that theProvidershallbepaidthrough reimbursement payment based on the budget approved under thisContract(seeAttachmentB)andwhen complete and proper documentation of service delivery and incurred expenses are provided to the County.If the actual performance levelsoftheprogram(s)coveredbythis agreement areless than the expected performancelevels,thentheCountymayadjustpayments,recapture the funded award,or seek repayment based onthelevelof performance.Upon proper and complete execution ofthisContract(toincludeproofof insurance),theCountymayprovidethe Provider with twenty-five percent (25%)ofthe Contract amount in advance.The Provider's request for this advance payment must be submitted inwriting and must specify the reasons and justifications for such advance payment.It need notbe accompanied bya detailed expenditure report.The County shall have the sole discretion in choosing whether ornotto provide any advance payments andisnotobligatedtodosounderany circumstances.Advance payments in excess of25%ofthe contract amountmaybe approved bytheMayorortheOMB-GC Director as theMayor's Designee forthis purpose. B,Monies Owed to the County.TheCounty reserves the right,inits sole discretion,to reduce payments tothe Provider in order to recapture any monies owedtotheCounty.In accordance with County Administrative Order No.3-29,a Provider that isin arrears to the County is prohibitedfromobtainingnewCounty contracts or extensions of contracts until such time as the arrearage has been paidin full or the County has agreed inwritingtoan approved re-payment plan. Additionally,in accordance withMiami-DadeCountyImplementing Order 3-9,Accounts Receivable Adjustments,ifmoneyisowedbytheProvidertotheCounty,whether under this Contractorforanyother purpose,theCounty reserves therighttoretainsuchamountfrom payment due byCountyto the Provider under this Contract.Such retained amount shall be appliedtotheamountowedbytheProvidertotheCounty.The Providershallhavenofurther claimto such retained amount(s)whichshallbe deemed full accord and satisfaction of the amount due by the Countyto the Providerforthe applicable payment due herein. C.No Payment of Subcontractors.In no event shall County funds be advanced or paid by the County directlyto any subcontractor hereunder.Payment to approved subcontractors shall be made by the Provider following requirements and.limitations as detailed inArticle21of this Agreement. D.Requests for Payment TheCounty agrees topayall budgeted costs incurredbythe Providerthat are allowable under theCounty guidelines.In order to receive payment for allowable costs,the Provider shall submit aMonthly Summary of Expenditures Report and a Monthly Performance Report on forms providedby the OMB-GC.The OMB-GC must receive Page 15 of28 CB 15-SMIA-CB the Monthly Summary of Expenditures Report and the Monthly Performance Report no later than the 21st day of the month following the month in which services were provided.The Monthly Summary of Expenditures Report shall reflect the expenses incurred by the Provider for the month in which services were rendered and documented in the Monthly Performance Report.Upon submission of satisfactory required monthly reports,the OMB-GC shall make payment.If the Provider isnot meeting its expected expenditure rates,then a corrective action plan must accompany the Provider's Monthly Summary of Expenditures Report. The County will not approve payments forin-kindor volunteer services provided by the Provider on behalf of the project.The OMB-GCshall accept originals of invoices,receipts,and other evidence of indebtedness as proofof expenditures.When original documents cannot be produced,the Provider must adequately justifytheir absence inwritingandfurnish copies as proof ofthe expenditures. E.Processing the Request for Payment After the OMB-GC staff reviews and approves the payment request,the OMB will submit a payment request tothe County's Finance Department.The County's Finance Department will issue payment via Automated Clearing House (ACH)ormailthe check directlytotheProvideratthe address listedinArticle 12 ofthis Agreement,unless otherwise directed bythe Provider in writing.The parties agree that the processing ofa payment request from date of submission by the Providershall take amaximum offorty-five(45)days from receipt ofa complete and accurate payment request,pursuant to the County's Sherman S.Winn Prompt Payment Ordinance (Ordinance 94-40),Section 2-8.1.4 of the Code of Miami-Dade County,Administrative Order No.3-19,and the Florida Prompt Payment Act,if supporting documentation/invoices are properly documented as determined by the County inits sole discretion.Itis the responsibilityof the Provider tomaintainsufficient financial resources to meet the expenses incurred during the period between the provision of sen/ices and payment by the County. Failuretosubmitmonthly reimbursement requests withsupporting documentation ina manner deemed correct and acceptable bytheCounty,bythe21stdayof each month following the month in which the service was delivered,shall be considered a breach of this Agreement and may result in termination of this Agreement. F.Final Request for Payment Afinal request for payment fromtheProvider will be accepted bythe OMB-GC uptothirty(30)daysaftertheexpirationofthis Agreement.If the Provider failstocomply,allrightsto payment shall be forfeited.The request forthefinal payment mayinclude accruals ofthe personnel costs listedin Attachment B,which the Provider isobligatedtopayafter the close of the periodfor services providedwithinthetermof the Agreement. G.Closeout Reporting Process/Recapture of Funds.Upon the expiration ofthis Contract,the Provider shall submit Closeout Report documents to the OMB no more than thirty (30)days aftertheexpirationofthisContract.These documents shallincludeacumulative contract year-end summary ofthe Provider's program performance,the Contract Year-End Closeout Report,and the Property Inventory Report.If after receipt of these documents,the OMB-GC determines that the Provider has been paid funds not in accordance with the Contract, andtowhich the Provider isnotentitled,theProvidershall return such funds to the Countyor submit appropriate documentation.The County shall have the sole discretion in determining whether the Provider is entitled to such funds and the County's decision on this matter shall be binding.Additionally,any unexpended or unallocated funds shall be recaptured by the County. Page 16of28 CB 15-SM1A-CB ARTICLE 18.PROHIBITED USE OF FUNDS A.Adverse Actions or Proceeding*TheProvidershallnotutilizeCounty funds to retainlegal counsel foranyactionor proceeding against theCountyoranyofits agents,instrumentalities,employees,orofficials.The Provider shallnotutilize Countyfundstoprovide legal representation,advice,or counsel toanyclientin anyactionor proceeding against theCountyoranyofits agents, instrumentalities,employees,or officials. B.Religious Purposes.Countyfundsshallnotbeused for religiouspurposes. C.Commingling Funds.TheProvidershallnotcomminglefundsprovided under this Agreement withfundsreceivedfromanyotherfunding sources.The Providershallestablisha separate accountexclusivelyforreceiptofthefunds received pursuant tothis Agreement. D.Program Income.TheProvidershallnotuseanyprogramincometocover expenses other than those budgeted for payment byprogramincome under this agreement.TheProvidershalltrack,record,anddiscloseanyprogram income generated from the program(s)funded under this agreement. ARTICLE 19.REQUIRED DOCUMENTS,RECORDS,REPORTS.AUDITS,MONITORING AND REVIEW A.Certificate of Corporate Status.The Provider must submit to the OMB,within thirty (30)daysfromthedateof execution ofthis Agreement,a certificate ofcorporate status in thenameofthe Provider,which certifies the following;thatthe Provider isorganizedunderthe lawsofthe State of Florida;that all feesandpenaltieshavebeen paid;that theProvidersmost recent annual report has been filed;that its status is active;and that the Provider has not filed Articles of Dissolution. B.Board of Director Requirements.TheProvidershall ensure thatthe Provider'sBoardofDirectorsisapprisedofthe programmatic,fiscal,andadministrative obligationsunderthis agreement fundedthroughCountyFundsby passage ofa formal resolution authorizing executionofthisAgreement with the County.Acurrent list ofthe Provider's Board of Directors and officers must be included with the submission.Said resolution shallata minimum fist the name(s)ofthe Board's President,Vice Presidentandanyother persons authorized to execute this Agreement onbehalfoftheProvider,and reference the program(s)anddollaramountsintheaward,asmaybeamended.Acopyofthiscorporate resolution mustbesubmittedtothe County prior tocontract execution.Throughthe official minutes ofits Board meetings,the Provider must also maintain proof thatithasbeen sharing the results of all CountymonitoringreportswithitsBoard. Additionally,theProvider will furnishtheCounty with copiesoftheminutesofthoseBoard meetings (whereaproperlyconstitutedquorumwasachieved).In ordertomeetBoardmeeting requirements a quorum must be achieved.The Provider will furnishtheCountywitha current listingof the members of the agency's Boardthatincludesthe title and contact information, including home and e-mail addresses for each Board member. Page 17of 28 CB 15-SWI1A-CB C.Proof of Tax Status.TheProvideris required tosubmittothe County the following documentation:(a)The l.R.S.tax exempt status determination letter;(b)the most recent I.R.S.Form 990 or I.R.S.Form990-N;(c)the annual submission of l.R.S.Form 990 or l.R.S.Form990-Nwithin(6)months afterthe Provider's fiscalyearend;(d)IRS form941- Quarterly Federal TaxReturn Reports withinthirty-five(35)days after the quarter ends and if the form 941reflectsatax liability,proofofpaymentmustbesubmitted within forty-five (45) days after the quarter ends. D.Business Application.The Provider shall be a registered vendor with the County's Department of Procurement Management,for the duration ofthis Agreement.Itis the responsibility of the Provider tofile the appropriate Vendor Application and to update the Applicationfilefor any changes for the durationofthis Agreement,includinganyoption years. E.Accounting Records.The Provider shall keep accounting records which conform to Generally Accepted Accounting Principles (GAAP)in the United States.All such records will be retained by the Provider fornot less than five(5)years beyond the term of this Agreement,and shall be made available forreviewupon request from County authorized personnel. F.Financial Audit.If the Provider has oris required to have an annual certified public accountant's opinion and related financial statements,the Provider agrees to provide these documents to the OMB-GC no later than one hundred eighty (180)days following the end of the Provider's fiscalyear,for each year duringwhichthis Agreement remains in force oruntil all funds received pursuant tothis Agreement have been so audited,whichever islater.In the event that the documents provided under this section contain deficiencies or other matters of concern,the Provider shall provide totheCountyforreviewadditional documentation to address the County's concerns.Failure to address concerns pursuant to this section to the County's satisfaction shallbea breach ofthis contract.What constitutes a deficiency and/or matter of concern shall be determined in the County's sole discretion.Failure to address concerns pursuant tothis section tothe County's satisfaction shall bea breach ofthis contract. G.Access to Records:Audit.The County reserves the righttorequire the Provider to submit toanauditby an auditorof the County's choosing or approval andtoreview any independent auditperformedontheProviderfor reasons of compliance withfunding requirements of any other governmental agency orfinancialinstitution.The Providershall provide access toallofitsrecordswhichrelatetothisAgreementatitsplaceof business during regular business hours.TheProvider agrees to provide such assistance asmaybe necessary tofacilitatetherevieworauditbytheCountyto ensure compliance withall applicable accounting andfinancial standards. H.Quarterly Reviews of Expenditures and Records.The County Commission Auditormay perform quarterly reviews of Provider expenditures and records.Subsequent payments to the providershallbe subject toa satisfactory reviewof Provider records and expenditures by the County Commission Auditor,including but not limitedto,reviewof supporting documentation for expenditures and the existence of sufficient documentation to support eligible expenditures.TheProvider agrees to reimburse theCountyfor ineligible Page 18 of 28 CB 15-SMIA-CB expenditures as determined by the County Commission Auditor. I.Quality Assurance /Recordkeeping.The Providershallmaintain,and shall require that the Provider's subcontractors and suppliers maintain,complete and accurate program and fiscal records to substantiate compliance with the requirements set forthin the Attachment A,Scope of Services,ofthis Agreement.The Provider and its subcontractors and suppliers,shall retain such records,and ail other documents relevant to the Services furnished under this Agreement fora period offive(5)years from the expiration date ofthis Agreement. The Provider agrees to participate in evaluation studies,quality management activities, Corrective ActionPlanactivities,and analyses carriedoutbyoron behalf oftheCountyto evaluate the effectiveness ofclient service(s)orthe appropriateness andqualityof care/service delivery.Accordingly,theProvidershallpermitauthorizedstaffinvolvedin such efforts the right of access to the Provider's premises and records J.Confidentiality Requirements/The Provider shall establish and implement policies and procedures that ensure compliance with the following security standards and any and all applicable State and Federal statutes and regulations forthe protection ofconfidential client records and electronic exchange of confidential information."Confidential"shall be used inthis section to describe information thatisconfidential under applicable law.The policies and procedures must ensure that: (1)There isacontrolled and secure area forstoring and maintainingactive confidential information and files,includingbut not limitedto medipal records; (2)ConfidentialrecordsarenotremovedfromtheProvider's premises, unless otherwise authorized by law orupon written consent from the County; (3)Access toconfidentialinformationis restricted to authorized personnel of the Provider,the County,and/or the United States Officeof the Inspector General; (4)Records are notleft unattended in areas accessible to unauthorized individuals; (5)Access to electronic data is controlled; (6)Writtenauthorization,signed by the client,is obtained for release of copies of client records and/or information.Original documents must remainonfileattheoriginating provider site; (7)An orientation is provided to new staff persons,employees,and volunteers.All employees and volunteers must sign a confidentiality pledge,acknowledging their awareness and understanding of confidentiality laws,regulations,and policies; (8)Procedures are developed and implemented that address client chart and medical record identification,filing methods,storage,retrieval, Page 19of 28 CB 15-SMIA-CB organization and maintenance,access andsecurity,confidentiality, retention,release ofinformation,copying,and faxing. K.Progress Reports.TheProvidershallfurnishthe OMB-GC withmonthly progress/performance reportsin accordance withtheactivitiesandgoals detailed in Attachments A and Fofthis Agreement.The reports shallexplainthe Provider's progress for the month and,in the event that its activities are seasonal,must clearly indicate when specific services and related expenditures will occur.The data should be quantified when appropriate. A corrective actionplan must accompany all progress reports that indicate that the Provider is not meeting its expected service goals or expected performance levels.The final progress report shall be due no later than thirty(30)days after the expiration or termination of this Agreement. L.Monitoring:Management Evaluation and Performance Review.The Provider agrees topermit County authorized personnel tomonitor,review,and evaluate the program/work whichis the subject ofthis Agreement.The OMB-GC shall monitor fiscal, administrative,and programmatic compliance withallthe terms and conditions of the Agreement.The OMB-GC will also have the rightto inspect original documentation regarding administrative,fiscal,and programmatic matters and may retain copies of that documentation for verification purposes.Documentation includes butisnotlimitedto employee time records that document work hours spent ondirectandindirect duties within the County funded program(s),and documentation to show consistency and adherence in implementing the County funded (program(s)in accordance with the lineitem budget and budget justification narrative pursuant to Attachment "B"ofthis agreement.The Provider shall permit the OMB-GC to conduct sitevisits,client assessment surveys,andother techniques deemed reasonably necessary to fulfill the monitoring function.Areportof the OMB-GC's findings will be delivered tothe Provider and the Provider will rectifyall deficiencies citedwithin the period oftime specified inthereport.If such deficiencies are not corrected within the specified time frame noted in the monitoringreport,the Countymay suspend payments or terminate this Agreement. The OMB-GCmay conduct one ormoreformal management evaluation and performance reviewsoftheProvider.ContinuationofthisAgreementorfuturefundingis dependent upon satisfactory monitoring offollow-up and corrective action,if warranted,by the Provider. Provider agrees the CountyMayororMayor's designee maymake unannounced,on- site visitsduringnormalworking hours to the Provider's headquarters and/or any location or site where the services contracted forareperformed. If theCounty suspends orstopspaymentto Provider after advising Provider ofconcerns arising from Provider'sperformance,Provider'smanagementof County-funded or County-partially funded programs,or Provider's compliance withanyofthe terms ofthis Agreement,andif the Provider continues toprovide services pursuant to this Agreement,the Provider shall dosoat itsownrisk.TheProvider understands and agrees thatProvidermaynotbereimbursedormay notreceivefurther payments underthisAgreementintheeventtheCounty suspends orstops payment to Provider as described inthis paragraph. M.Client Records.TheProvidershallmaintaina separate individual client file for each client/family served,where appropriate.Thisclientfileshallincludeallpertinent Page 20of 28 CB 15-SMIA-CB information regarding case activity.Ataminimum,theclient file shall contain referral and intake information,treatment plans,and case notesdocumentingthe dates services were provided andthetypeofserviceprovided.These clientfilesshallbe subject totheaudit,monitoringand inspection requirements under Article19,Sections F,G,H,andM and any other relevant provisions ofthis Agreement. N.Disaster Plan/Continuity of Operations Plan(COOP).TheProvidershall develop andmaintainan Agency Disaster Plan/COOP.At a minimum,the Plan will describe how the Provider establishes andmaintainsaneffective response to emergencies and disasters,andmustcomply with anyEmergency Management related Florida Statutes applicable to the Provider.The Disaster Plan/COOP must be submitted totheOMBno later than thirty(30)days aftertheexecutionofthis agreement andis also subject toreviewand approval of the Countyinits sole discretion.The Provider will review the Plan annually,revise it as needed,and maintain awrittencopyonfileat the Provider's site. O Public Records.Pursuant to Section 119.0701 of the Florida Statutes,if the Provider meets thedefinitionof"Contractor"as defined in Section 119.0701 (1)(a),the Provider shall: (a)Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order toperform the service; (b)Provide the publicwith access topublic records on the same terms and conditions that the public agency would provide the records and ata cost that does not exceed the cost provided inthis chapter or as otherwise provided by law; (c)Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements arenot disclosed except as authorized by law;and (d)Meetall requirements for retaining public records and transfer to the County, at no County cost,all public records created,received,maintained and or directly related to the performance ofthis Agreement that are in possession ofthe Provider upon termination ofthis Agreement. Uponterminationofthis Agreement,theProvidershalldestroyanyduplicate public records that are exempt or confidential and exempt frompublic records disclosure requirements.All records stored electronically mustbeprovidedto the County inaformat that is compatible withtheinformation technology systems of the County, For purposes ofthis Article,theterm "public records'"shall mean all documents, papers,letters,maps,books,tapes,photographs,films,sound recordings,data processing software,orothermaterial,regardless of the physicalform, characteristics,or means of transmission,made or received pursuant tolawor ordinance or in connection with the transaction ofofficial business of the County. Provider's failuretocomplywith the public records disclosure requirement set forth in Section 119.0701 of the Florida Statutes shall be a breach of this Agreement, In the event the Provider does notcomplywith the public records disclosure requirement set forthinSection 119.0701 of the Florida Statutes,the Countymay,atthe County'ssolediscretion,availitselfofanyoftheremediesfor breach set forth underthis Agreement or available atlaworequity. Page 21of 28 CB 15-SMIA^CB ARTICLE 20.Audits and Internal Reviews by the Office of Management and Budget, Office of Miami-Dade County Inspector General,and the Commission Auditor The Provider understands thatitmaybe subject toanaudit,randomor otherwise,by the OfficeoftheMiami-DadeCountyInspector General oran Independent Private Sector Inspector General retained by the Officeofthe Inspector General,or the County Commission Auditor. The Provider may also be subject toaninternalreview,random or otherwise,by the OMB-GC. Independent Private Sector Inspector General Reviews.Theattentionof the Provider is hereby directed to the requirements ofMiami-DadeCounty Code Section 2-1076;in that the Officeof the Miami-Dade County Inspector General (IG)shall have the authority and power to review past,present and proposed County programs,accounts,records,contracts and transactions.The IG shall have the powerto subpoena witnesses,administer oaths and require the productionof records.Uponten(10)days written noticeto the Providerfrom IG,the Provider shall make all requested records and documents available to the IG for inspection and copying. The IG shall have the power toreport and/or recommend to the Board of County Commissioners whether a particular project,program,contract or transaction is or was necessary and,if deemed necessary,whether the method used for implementing the project or program isor was efficientbothfinanciallyandoperationally.Monitoring ofanexisting project or program may include reporting whether theprojectisontime,within budget andinconformity with plans,specifications,andapplicablelaw.The IG shall have thepowerto analyze the need for,and reasonableness of,proposed change orders. The IG may,ona random basis,perform audits onallCounty contracts throughout the duration of said contract (hereinafter ''random audits").Thisrandomauditis separate and distinct from any other auditby the County.Grantrecipients are exempt frompaying the cost of the audit whichis normally %of1%ofthetotal contract amount. The IG shall have the power to retain and coordinate the services ofan independent private sector inspector general (IPSIG)whomaybe engaged toperform said random audits, as well as audit,investigate,monitor,oversee,inspect,and review the operations,activities and performance and procurement process including,but not limitedto,project design, establishment ofbid specifications,bidsubmittals,activitiesof the contractor,its officers,agents and employees,lobbyists,County staff and elected officialsin order to ensure compliance with contract specifications and detect corruption and fraud. Nothingin this Agreement shall impairany independent rightof the County to conduct auditor investigative activities.The provisionsofthissection are neither intended norshallthey be construed to impose anyliabilityon the County by the Provider orthird parties. ARTICLE 21.SUBCONTRACTORS and ASSIGNMENTS A.Subcontracts.The parties agree that no assignment or subcontract will be made orletin connection with this Agreement without the prior written approval of the OMB-GC inits sole discretion,which shall notbe unreasonably withheld,and that all subcontractors or assignees shall be governed by all ofthe terms and conditions ofthis Agreement.TheProvider will obtainthree quotes forallproposed subcontracts partially or fully fundedbythe County, valued at $1,000 and above,and maintain documentation ofall three (3)quotes onfile. Page 22 of 28 CB 15-SMIA-CB 1)If the Provider will cause anypartofthisAgreementtobe performed bya Subcontractor,theprovisionsofthisAgreement will applyto such Subcontractor anditsofficers,agents and employees inall respects as if it and they were employees of the Provider;and the Provider will not be in any manner thereby discharged fromits obligations and liabilities hereunder,but will beliable hereunder forall acts and negligence of the Subcontractor,itsofficers,agents,and employees,as if they were employees of the Provider.The services performed by the Subcontractor will be subject totheprovisions hereof as if performed directlybythe Provider. 2)The Provider,beforemakingany subcontract for any portionof the services,will state inwritingto the Countythe name ofthe proposed Subcontractor,the portionof the Services which the Subcontractor isto perform,the place of business of such Subcontractor,and such other information as the County may require.The County will have the rightto require the Provider not to award any subcontract toa person,firm,or corporation disapproved bythe County inits sole discretion. 3)Before entering intoany subcontract hereunder,the Provider willinform the Subcontractor fully and completely ofallprovisions and requirements ofthis Agreement relating either directlyorindirectlyto the Services tobe performed.Such Services performed by such Subcontractor will strictly comply with the requirements of this Agreement. 4)In order toqualify as a Subcontractor satisfactory to the County in its sole discretion,in addition to the other requirements herein provided,the Subcontractor must be prepared toproveto the satisfaction of the County that it has the necessary facilities,skill and experience,and ample financial resources toperform the Services ina satisfactory manner.To be considered skilledand experienced,the Subcontractor must show to the satisfaction of the County inits sole discretion that it has satisfactorily performed services of the same general typewhichis required tobe performed under this Agreement. 5)The County shall have the righttowithdrawits consent toa subcontract if it appears totheCounty that the subcontract will delay,prevent,or otherwise impair the performance of the Contractor's obligations under this Agreement All Subcontractors are required to protect the confidentiality of the County's and County's proprietary and confidential information.Provider shall furnish to the County copies of all subcontracts between Provider and Subcontractors and suppliers hereunder.Within each such subcontract,there shall be a clause for the benefit of the County permitting the County to request completion of performance bythe Subcontractor ofits obligations under the subcontract,in the event the County finds the Contractor in breach ofits obligations,theoptiontopaythe Subcontractor directlyforthe performance by such subcontractor.Notwithstanding,the foregoing shall neither convey norimply any obligation or liability onthe part ofthe Page 23 of 28 CB 15-SMIA-CB County to any subcontractor. B.Ifthis Agreement involves theexpenditureof $100,000 ormoreby the County and the Provider intends to use subcontractors toprovide the services listed in the Scope of Service (Attachment A)or suppliers to supply the materials,the Provider shall provide the names of the subcontractors and suppliers on the form attached as Attachment I.The Provider agrees that itwillnot change or substitute subcontractors or suppliers from those listed in Attachment I without prior written approval of the County. C.Prompt Payments to Subcontractors.TheProvidershallissueprompt payments to subcontractors that are small businesses (annual gross sales of $750,000 or less withitsprincipal place of business in Miami-Dade County)and shall have a dispute resolution procedure in place to address disputed payments.Pursuant tothe County's Sherman S.Winn Prompt Payment Ordinance (Ordinance 94-40),Section 2-8.1.4 of the Code of Miami-Dade County,Administrative Order No.3-19,and the Florida Prompt Payment Act,payments must be made withinthirty(30)days ofreceiptofa proper invoice.Failure to issue prompt payments to small business subcontractors or adhere to dispute resolution procedures may be grounds for suspension or termination of this Agreement or debarment. ARTICLE 22.PURCHASES The Provider will obtain three (3)quotes for all purchases partially or fully funded by the County and valued at $1,000 or above,and maintain documentation ofall three (3)quotes on file. ARTICLE 23.LOCAL,STATE,AND FEDERAL COMPLIANCE REQUIREMENTS Provider agrees tocomply,in accordance with applicable professional standards,with the provisions of any and all applicable Federal,State and the County orders,statutes, ordinances,rules and regulations whichmaypertainto the Services required under this Agreement,including butnotlimitedto: a)Miami-Dade County Florida,Department of Business Development Participation Provisions,as applicable to this Agreement b)Miami-Dade County Code,Chapter 11A,Article3.All Providers and subcontractors performingworkin connection withthis Agreement shall provide equal opportunityfor employment and services without regard torace,creed, religion,color,sex,familial status,marital status,sexualorientation,pregnancy, age,ancestry,nationaloriginor handicap.The aforesaid provisionshallinclude, butnotbelimitedto,the following:employment,upgrading,demotionortransfer, recruitment advertising;layoff or termination;rates of pay or other forms of compensation;and selection fortraining,including apprenticeship.The Provider agrees to post ina conspicuous place available for employees and applicants for employment,suchnotices as mayberequiredbytheDadeCountyEqual Opportunity Board or other authority having jurisdiction. Page 24 of 28 CB 15-SMIA-CB c)"ConflictsofInterest"Section 2-11 of the Code ofMiami-DadeCounty,and Ordinance 01-199,as weft as the Miami-Dade County False Claims Ordinance. d)Miami-Dade County Code Section 10-38 "Debarment". e)Miami-Dade County Ordinance 99-5,codifiedat 11A-60 et.seq.Code ofMiami- Dade County pertaining tocomplyingwith the County's Domestic Leave Ordinance.Failuretocomply with thislocallawmaybe grounds forvoidingor terminating this Agreement orfor commencement of debarment proceedings against Provider. f)Part III,Ch.2,Art.1andCh.11A of the Miami-DadeCounty Code,and any payment and performance bond requirements if applicable under the Florida Statutes and F.A.R.52.222 if applicable. g)Miami-DadeCounty Ordinance 99-152,prohibitingthe presentation, maintenance,or prosecution of false or fraudulent claims against Miami-Dade County. h)Provider shall also develop andimplementawritten Code of Business Ethics and Conduct that will consist ofatraining program and an internal control system that: 1.Are suitable to the size of the Provider and extent of its involvement in government contracting, 2.Facilitate timely discovery and disclosure of improper conduct in connection with government contracts,and 3.Ensure corrective measures are promptly instituted and carried out. Notwithstandingany other provisionofthisAgreement,Providershallnotberequiredpursuant tothis Agreement to take any action or abstain from taking any action if such actionor abstention would,inthegood faith determinationofthe Provider,constitutea violation ofany lawor regulation towhichProvideris subject,includingbutnotlimitedtolawsand regulations requiring that Provider conduct its operations ina safe and sound manner. ARTICLE 24.MISCELLANEOUS A.Publicity.It is understood and agreed between the parties hereto thatthis ProviderisfundedbyMiami-DadeCounty.Further,bythe acceptance of these funds,the Provider agrees that events funded bythis Agreement shall recognize and adequately reference the County as afunding source.TheProvidershall ensure that allpublicity,publicrelations, advertisements and signs recognizes and references the County for the support ofall contracted activities.Thisistoinclude,butisnotlimitedto,all posted signs,pamphlets,wall plaques,cornerstones,dedications,notices,flyers,brochures,news releases,media packages, promotions,and stationery.Theuseof the official County logois permissible forthe publicity purposes stated herein.Provider shall submit sample ormockupof such publicityor materials to the Countyforreview and approval.TheProvider shall ensure that all media representatives, when inquiring about the activitiesfundedbythis contract,are informed that theCountyisits funding source. Page 25of 28 CB 15-SMIA-CB B.Governing Law and Venue,This Agreement is made in the State of Florida and shall be governed according to the lawsof the State of Florida.Venue forthis Agreement shall be Miami-Dade County,.Florida. C.Modifications.Any alterations,variations,modifications,extensions,or waivers of provisions ofthis Agreement including,butnotlimitedto,amount payable and effective term shallonlybevalidwhen they havebeen reduced towriting,duly approved and signed byboth parties and attached to the originalofthis Agreement. TheCountyand Provider mutually agree thatmodification'of the Scope of Service, schedule of payments,billing and cash payment procedures,set forth herein and other such revisions may be made as a written amendment tothis Agreement executed byboth the parties. The Mayoror the Mayor's designee is authorized to make modificationstothis Agreement as described herein on behalf oftheCounty. The Officeof the Inspector General shall have the power to analyze the need for,and the reasonableness of proposed modificationstothis Agreement. D.Counterparts.This Agreement is executed in three (3)counterparts,and each counterpart shall constitute an originalofthis Agreement. E.Headings,Use of Singular and Gender.Paragraph headings are for convenience only and are not intended to expand or restrict the scope or substance of the provisions of this Agreement.Wherever used herein,the singular shall include the plural and plural shall include the singular,and pronouns shall be read as masculine,feminine,or neuter as the context requires. F.Pre-condition to County's Execution of this Agreement TheProvider acknowledges that priortothe County MayororMayor's designee executing this Agreement,theOMB-GC shall engage in a due diligenceeffortandreview("theDueDiligenceEffortand Review") which includes butis not limitedto researching background information on the Provider, ensuring the Provider isnotin non-compliance with other County contracts,andreviewing the Provider's scope of services,budget,affidavits,responses toaffidavits and any other proposed or required attachments tothis Agreement.If the County through theOMB-GCin consultation with the CountyMayororMayor's designee is concerned regardingfindingsof the DueDiligenceEffort and Review,theCountyMayoror Mayor's designee shall present findingsoftheDueDiligence Effort and ReviewtotheBoardofMiami-DadeCounty Commissioners with the CountyMayororMayor's designee's recommendation as tohow to proceed,and the Board ofMiami-DadeCounty Commissioners shall then directthe County Mayoror Mayor's designee whether ornotto execute this Agreement withthe Provider bytaking action onthe recommendation.All services undertaken bytheProvider before the County's execution ofthis Agreement shallbeatthe Provider's riskand expense. G.No Third Parties.The parties expressly agree there are no intended or unintended third party beneficiaries to this Agreement. Page 26of 28 CB 15-SMfA-CB H.Sovereign Immunity,Nothinginthis contract shall be considered a waiver of sovereign immunity. I.Review of this Agreement.Eachpartyhereto represents and warrants that they have consultedwiththeirownattorneyconcerningandparticipatedinthedraftingofeach ofthe terms containedinthisAgreement.Noinference,assumption,orpresumptionshallbe drawnfromthefactthatonepartyoritsattorneypreparedthisAgreement.Itshallbe conclusively presumed that each partyparticipatedinthepreparationanddraftingofthis Agreement. J.Totality of Agreement /Severability of Provisions.ThisAgreementand Attachments,withitrecitalsonthefirst page of the Agreementandwithits attachments as referenced belowcontainallthe terms andconditionsagreeduponbytheparties: Attachment A:Scope of Sen/ices Attachment B:Budget Attachment C.Collusion Affidavit Attachment D:Miami-Dade County Affidavits Attachment D-1:Due Diligence Affidavit Attachment EiState Public Entities Crime Affidavit Attachment F:Monthly Payment Request Attachment G:Monthly Progress Report Attachment H:Final Year-EndCloseoutReport Attachment I:Listof Subcontractors andSuppliers (NOTE:Attachment I mustbecompleted and included with thisAgreementonlyiftheaccompanying contract awardtotals $100,000 or more.) Attachment J:Authorized Signature Form Noother Agreement,oralorotherwise,regarding the subject matterofthis Agreement shallbe deemed toexistorbindanyofthepartieshereto.If any provision ofthis Agreement is held invalid or void,theremainderofthisAgreementshallnotbeaffected thereby ifsuch remainder wouldthencontinuetoconformtothe terms andrequirementsofapplicablelawand ordinance. SIGNATURES ON THE FOLLOWING PAGE Page 27of 28 CB 15-SMIA-CB IN WITNESSWHEREOF,thepartieshave executed this Agreement effective as of the contract date herein above set forth. GITY OF SOUTi By: Nam Title: Date: %i_JiM^ndi^ a _m_AjankA tr Attest:C0<23 Authorized Person Notary Public Print Name:MMi/1 %A(J^ Title:.cL.CkiUc V Corporate Seal OR Notary Seal/Stamp: MIAMUDADE COUNTY By:^UaaaaH^ K\_rr\t—'*-^Name: Title:County Mayor or Mayor's Designee Date:^^m HARVEY RUVIN,Clerk Board ofCounty Commissioners By: Print Name: /A. **»«••• * Page 28 of 28 ATTACHMENTA(A) MIAMI-DADE COUNTY OFFICE OF MANAGEMENT AND BUDGET GRANTS COORDINATION SCOPE OF SERVICE NARRATIVE SECTION I:GENERAL INFORMATION Name of Organization:Cityof South Miami,Parks and Recreation Department Address:6130 Sunset Drive,South Miami.Florida 33143 Program Contact Person:Jennifer E.Korth,Grants and Sustainable Initiatives Administrator Phone Number:305-668-2514 Fax Number:305-663-6345 E-mail Address:ikorth@southmiamifl.gov Fiscal Contact Person:Alfredo Riverol,CFO Phone Number:305-663-6343 Fax Number:305-668-7388 E-mail Address:ariverol@southmiamifl .gov Board President/Chair:N/A Phone Number:N/A Fax Number:N/A E-mail Address:N/A Non-ProfitEntity•For-ProfitEntityD Contract Amount:$18,400 Contract Period:October 1,2014 -September 30,2015 SECTION II:PROGRAM NARRATIVE Descriptive Program Name: Elderly Services -South Miami Senior Meals Describe the program goals: The Senior Meals Program will provide positive social,cultural,educational and recreational opportunities for seniors residing in the Cityof South Miami.In addition,the program will create a healthy environment for our senior population by encouraging physical activities,and providing nutritional meals,which will lead toa healthier lifestyle for the targeted population.Services will be provided to residents at the HUD Senior Center for participants regardless of race,religion,gender,or family income level that are 60 years and older. Page 1 of 3 ATTACHMENTA(A) Describe the program and services andhow program funding will be used: Through our Parks and Recreation Department,the Cityof South Miamiwill provide prepared meals to sixty-nine (69)residents thai participate in activities at the HUD Senior Center located in South Miami. Identify what Commission District(s)will be served:District7. Identify thetargetpopulationthat will beserved (i.e.,children/students,seniors,adults,families, general population,businesses etc.).Seniors. Identify thetotalnumberofthetarget population served(ifmorethanoneservice,defineforeach): 69, SECTION HI:PROFILE OF SERVICES Annualworkload measures (for each typeofservicetobeprovidedincludingthe number ofclientsto be served inthe program)[i.e.,3 hours ofafterschool care fortwenty-five(25)children ages 5-10, one home delivered meal for50 seniors every day (18,250 meals)]: The Senior Meals Program will provide two (2)pre-packaged meals (cantina-stvle)to sixty-nine (69) residents at the HUD Senior Center every Friday.The program wili provide approximately 138 meals per week (69 seniors X2 meals per week)for52 weeks,for a maximum of 7,049 ($18,400/32.61 per meal)meals during the contract period. Unit Cost(Definetheunit(s)of service anddetailthe unit cost(s)fortheservice): $18,400/69 clients =$266.67 per client. Identify the period of service deliveryfor program component(s)that WILL NOTbeprovided year- round:N/A, Total number of unduplicated clients that will be served during the program year is:69. Total number of clients receiving ongoing services:69. Total number of new clients will be:10. Atypicalclient will bein the program for:0 day(s)12 month(s)0 week(s)0 hour(s) What isthe defined workload measure (mealsprovided,therapy,tutoring,or after-school carehours, program completion,employment,etc.):meals provided. The total number of workload measures thatwill be provided during the program year:7,049 meals. Location of Service Site(s)andHours of Service at each Site:(Listalladministrativeandprogram sites including the physical street address withzip codes,contact information and the hours of operation for each site): Page 2of3 ATTACHMENT A (A) The City ofSouth.MiamiSenior Center islocatedat6701SW 62nd Avenue,South MiamiFlorida 33143.The hours of operation are Monday-Fridayfrom 7:00 aril ^3^00 pm,j " The service site phone number is:(305)663-6319:email:gpough@southmiamiflgov.";v SECTION IV:STATEMENT OF OBJECTIVES:(Define measurable and specific program Objectives. Please quantify and note timeframe for completion ofeach objective (j.e,j5%of bhildmn attending after school tutoring program will increase their reading scorebya full fetter gradeasmeasured by preandpost-testingduringthe contract year]). ••One hundred percent ri00%)of the elderly participants that receive weekend meals will satisfy one of their basic needs. •Ninety percent (90%)of the elderly participants will gainsufficientnutritionfrom the meals provided-which will be measured by the type of menu provided. •:Ninety percent90%oftheelderly participants will besatisfied with theservices provided which will be measured by surveys. BACKbROLlND SCREENING INFORMATION The progr^m(s)is serving "at-risk"population:Ye§-...-.)C...No.......N/A ,,,., The minimum age for a client is:60 years. The maximum age for a client,is:N/A years. Staffer volunteers working directly with seniorsformorethan10 hours:Yes..-..X...)No ,,,-N/A . SECTION V:ORGANIZATIONAL SUPPORT ACTIVITIES Describe how your organization will do outreach and public awarenessof programjaetiyities: Public announcements will made during televised City Commission meedindsC and on the-&ityjs Web. Describe how your or^aitization will complete a Self-^sessi^ent of its serviced throughout the program year (he.,client satisfaction questionnaires,online surveys independent organization audit review,etc.):Annual survey^ SECTION VI:CERTIFICATION I certify thatthe Scope of Services ofthe program will be carried out as described ^bov&.I also understand-that I mustreceive prior format approval from Miami-Dade County Office;of Management and Budget—Grants CcpdinsitiQn for any variations from the operations and performance described above^" ignatum arid Title of Person CompletingForm Print Name and Title;'i Page 3of3 Attachment B (A) \0suo^^l^tgi^^SI &LINgltgftft^UDSfBTlTORM:W&^^MM 5/12/2015 :ft'ffi-&ft#^^ City Of South Miami" :g#H#nHftk£^^^^ Elderly Services»South 1Wami;Senior Meats ^B^glst?Rerr64J=-^^rv Oct.12014-Sep,at);2015 r-,:--:.^M:-.;..-^--\^:•=»-••>-!>•:••viii;:;:::-v;/;ii:-v\^.;--y.^v:'----"-'^.••'•-•wmEazs_wm |\v--Vv:---1:7TOTAI£w^?.- Total Cost to;A$ehcy by Revenue Source Total Cost to Agency !%of Total Cbunty Federal "i'/.'Cjty/Sftato AH Other Of Each Line Item For the Budget Period Percent of Total Charged to This Award This Award County Funding All Othef County Fu riding Total Federal Funding Total C'rty/State Funding Total Other FundingpiREe^0Sjs£M*£^^ Personnel 1.Position .: Fringes .... 2.Position Fringes -. 3.Position Fringes ... <t.Position Fringes - 5.Position - Fringes - 6.Position Fringes - 7.Position Fringes Travel (describe in-narrative)-• Supplies (describe in narrative)- Equipment (describe in!narrative)- Contractual Services (describe in narrative)18.400 18.400 100% OtherDirectCosts(describeinnarrative). Other Direct Costs(describein narrativej - Other Direct Costs (describe In narrative) Other Direct Costs (describe in narrative) . - w&m^^ Personnel, 1.Position -•. Fringes - 2.Position ".;...;., Fringes '•-".••..-.- Indirect'Costs (described narrative). Indirect Costs (describe In narrative). TOTAL AWARD:,18.400 :'.-* • • is 400 Requested tghefciStSriaw«*''t Date tor/Agency Designee Name, Approved Boardpf^Jdent/VicePresident Name / ir /Agency Detf«s BcarCPresldent /Vice President Signature Date Fiscal Approval (if needed} Reviewed By}^ OMB Contracts Officer Signature Approved,By: OMB Contracts &Grants Administrator Date Supervisor Attachment B1 it) City of South Miami Elderly Services -South Miami Senior Meals Miami-Dade County October 1,2014 -September 30,2015 DIRECT COSTS Contractual Services Senior Meals ($18,400): BeginningOctober 1,2014 through September 30,2015,theCityofSouth Miami Parks and RecreationDepartmentstaff will distribute two (2)prepackagedmeals (cantina-style)to approximatelysixty-nine(69)residents atthe HUD Senior Center everyFriday.These meals wifl bepreparedbythecateringcompany Montoya Holdings,Inc.atacostof$2.61permeal.In total,theprogram will provide approximately 138 meals to resident atthe HUD Senior Center everyFriday(onemealfor Saturday andSunday)for52weeks;fora maximum of 7,049 meals ($18,400/$2.61permeal)duringthecontractperiod. The Senior Site Manager and the Recreational Leaders I arethestaff persons responsible for the administrative functions related tothis program.Their salaries and all other costs related to the program are covered by the Cityof South Miami. TOTAL AWARD:$18,400 Page1of1 ATTACHMENT A(B) MIAMI-DADE COUNTY OFFICE OF MANAGEMENT AND BUDGET GRANTS COORDINATION SCOPE OF SERVICE NARRATIVE SECTION I:GENERAL INFORMATION Name of Organization:Cityof South Miami,Parks &Recreation Department Address:6130 Sunset Drive,South Miami,Florida 33143 Program Contact Person:Jennifer E.Korth,Grants and Sustainable Initiatives Administrator Phone Number:305-668-2514 Fax Number:305-663-6345 E-mail Address:ikorth@southmiamifl.gov Fiscal Contact Person:Alfredo Riverol,CFO Phone Number:305-663-6343 Fax Number:305-668-7388 E-mail Address:Ariverol@southmiamiflgov Board President/Chair:N/A Phone Number:N/A Fax Number.N/A E-mail Address:N/A Non-Profit Entity•For-Profit Entity• Contract Amount $24,098 Contract Period:October 1,2014 -September 30,2015 SECTION II:PROGRAM NARRATIVE Descriptive Program Name:The Afterschool House (Tutoring) Describe the program goals: The goal of the Afterschool House (Tutoring)Program isto provide positive social,cultural, educational,and recreational opportunities for children residing in the City of South Miami.The program will also create a friendly environment and essential after-school services to participants regardless of race,religion,gender,family income,and/or ability to pay for children ages 5-13 years. Describe the program and services and howprogramfunding will be used: The After-School House Program operates from August -June.Funding will be used to provide tutoring services which will include reading and math curricula,homework assistance. Identify what Commission District(s)will be served:District7 Page 1of4 ATTACHMENT A (B) Identify the target population that will be served (i.e.,children/students,seniors,adults,families, general population,businesses etc.):Children,ages 5-13. Identify the total number ofthe target population served (if more than one service,define for each): One hundred (100)children (This isa correction because in years past the scope and monthly progress reports for theAfterSchool Program includedthe participants from boththe After School Program and the Summer Camp Program.The participants from the Summer Camp Program should not be included because it is not funded through this grant.The Summer Camp is solely funded by the CityofSouth Miami.) SECTION III:PROFILE OF SERVICES Annualworkload measures (for each typeofservicetobeprovidedincludingthe number ofclientsto be served intheprogram)[i.e.,3hoursofafterschoolcare for twenty-five (25)children ages 5 -10, onehomedeliveredmealfor50 seniors everyday (18,250 meals)]: The program takes place 39 weeks throughout the year and one hundred (100)children grades K through 8th grade will participateinthe program. Unit Cost (Define the unii(s)of service anddetail the unit cost(s)for the service): The unit cost to serve one hundred participants (100)is $240.98. i identify the period ofservice delivery for program component(s)that WILL NOT be provided year-[ round:j Winter Recess (December 23rd -January 3rd),Spring Recess (One week inMarch),Summer Recess ! (Junethrough August),j Total numberofunduplicatedclientsthat will beservedduringtheprogramyearis:100.I Total number of clients receiving ongoing services:100.j i Total number of new clients will be:0 j i Atypical client will be in the program for:day(s).month(s)39 week(s)hour(s)j j What is the defined workload measure (meals provided,therapy,tutoring,or after-school care hours,j program completion,employment,etc.):After-school care hours/tutoring 1.5 hours per day (1 hour of j homework,30 minutes reading).;( The total number of workload measures that will be provided during the program year:29,250 hours i of after-school care/tutoring assistance (100 childrenx 1.5 hours per day x5 days per week x39 ! weeks),I Page 2of4 ATTACHMENT A(B) Location of Service Site(s)and Hours of Service at each Site:(Listall administrative and program sites including the physical street address withzip codes,contact information and the hours of operation for each site): •The Afterschool House (Tutoring)Program is located at the Gibson-Bethel Community Center. Murray Park -5800 SW 66th Street,South Miami,Florida 33143. •Hours of Operation for the Center are Monday -Friday,5:00 am -10:00 pm,Saturday.9:00 am -6:00 pm.and Sunday,10:00 am.-2:00 pm and services will be provided from 2:00 pm - 6:00 pm,Monday -Friday. •Afterschool House (Tutoring)Program hours of operation:Monday -Friday,2:00pm -6:00pm. excluding holidays. The service site phone number is:(305)663-6319:email:gpough@southmiamifl.gov. SECTfON IV:STATEMENT OF OBJECTIVES:(Define measurable and specific program objectives. Please quantifyandnote timeframe forcompletionof each objective [i.e.,75%of children attending after school tutoring program will increase their reading score byafull letter grade as measured by pre and post-testing during the contract year]). •Eighty percent (80%)of the children will increase their reading fluency and comprehension as measured by various tests. •Ninety percent (90%)of the students will complete their homework assignments asjneasured bv report cards. •Ninety-five percent (95%)of the children will participate in educational activities as measured bv the participation log. BACKGROUND SCREENING INFORMATION The program(s)isserving "at-risk"population:Yes ...X...NoN/A The minimum age fora client is:_5 years. The maximum age fora client is:13 years. Staffor volunteers workingdirectlywithchildrenformorethan 10 hours:Yes...X...No _.._M/A SECTION V:ORGANIZATIONAL SUPPORT ACTIVITIES Describe howyour organization will do outreach andpublic awareness ofprogramactivities: Public awareness and outreach will be communicated through public announcements during televised City Commission meetings,City's website,and flyers.i Describe how your organization will complete a self-assessment ofits services throughout the I program year (i.e.,client satisfaction questionnaires,online surveys,independent organizationaudit ! review,eta).'Parent Surveys which are conducted once a year and report cards which are collected four(4)timesayear.j Page 3of4 ATTACHMENT A(B) SECTION Vt:CERTIFICATION J certify that the Scopeof Services ofthe program will be carried out as described aboyejli^lso understandthat I must receive prior formal approval from'Miami-Dade County Office of Martagemient and Budget—Grants Coordination forany variations from the operations and performance described above, (y^tT/i i(o*sh-t>>^c%4.p^fe;4: Signature andTitleof PersorrCornpleting Form Print Name aria title fe^<,<\4 o n Page 4of4 City of South Miami .. "££ff&$Nr^TEM^ig-si,^1 &s^%$*:)#•£&&?£&^^^MLiiSS :V:W- The AftieTschool House{Tutoring) Attachment B(B) ^^ss^s^^s^^ 5/12/2015 Oct.1,2014 -Sep,30,2015 I-------L-'-^-l^'^^IU^^-l;^^,^^^;^^:^-^:|-,^v-r;-VTOTALrI,-V;-\:\l^^ryiw^TOTAL-r;:/-^1.^ Total Cost to Agency by Revenue Source Total Cost to Agency %Of Total County Federal City/State 1 All Other Of Each Line Item For the Budget Period Percent of Total Charged to This Award ThisAward County-Funding All Other County Funding Total Federal Funding Total City/State Funding I Total f •Other Funding:0JREer^s$s^^^^ Personnel 1.Position >J.Anderson 8,033 8,033 100% Fringes . 2.Position,E.Codnngton 8.033:S.033 1.00% Fringes - 3.Position J.Leiseca 8,032 8,032.100% Fringes .- 4.Position •.- Fringes - 5.Position - Fringes 6.Position -• Fringes -• 7.Position Fringes - Travel (describe in narrative)- Supplies (describe in narrative)- Equipment (describe in narrative).- Contractual Services (describe in narrative)- OtherDirect Costs (describe in narrative)- Other Direct Costs (describe in narrative).- Other Direct Costs (describe in narrative) OtherDirect Costs (describe in Narrative)1 ..* mM^^¥M^^^M^^^^^W^^ Personnel 1.Position > Fringes -,...- 2.Position - Fringes - Indirect Costs (describe in narrative)." Indirect Costs (describe in rtarratfve)- TOTAL AWARD:24,098 --- -1 .24.098 Requested By.<Up $hmk>C&Approved By:SU^lM^^^&1.MW *J^ Date Fiscal Approval (Hnttodetf) Reviewed By:.Approved By. ONJB Contracts Officer Signature Date OMB Contacts &Grants Administrator Supervisor; Attachment B1 ($) City of South Miami The Afterschool House (Tutoring) Miami-Dade County October 15 2014 -September 30,2015 DIRECT COSTS Personnel:Salaries Teachers/Instructors ($24,098): These lineitems represent the salaries of three (3)part-timeinstructors.These instructors will dedicate 100%oftheirtimeto students enrolledintheAfter-School House Program.These instructors will providetutoringandhomework assistance forchildrenparticipatinginthe program,Grantfundsarebeing charged 100%of these positions'salaries fortheperiodof18- 25 weeks,depending on the hoursworked per week.AfterCountyfunds are expended,the CityofSouth Miami will continue topayfortheir salaries until theprogramiscompleted. The staff person responsible fortheadministrationofthisprogramistheDirectorof Parks and Recreation andhis salary and all other additional costs (i.e.utilities)are covered bytheCityof South Miami and participant fees. TOTALAWARD:$24T098 Page 1 of 1 ^ViiiRil^fij THEXITY OF PLEASANT:LIVING ^J^'^^Si^^^^'^M^^^^^^^^^^^^^^^ Si»:y.i^rf;*3;^":r~',J^St^i wm&m >•>^',\'*"\.*V CAPITAL 5c OplkATINcSBBli'GE^ •-Uu v and Pay Plan' Fiscal Year 2014-2015 Ordinance 24-14-2202 South Miami,Florida s~2s Soutffivtiami ti«:c:jty ur puaSant uviN(.; COMMISSION -MANAGER FORM OF GOVERNMENT LIST OF PRINCIPAL OFFICIALS ELECTED OFFICIALS Commissioner Gabriel Edmond ''City-CJeirk Maria Menendez Mayor PhilipK.Stoddard,Ph.D. ViceMayor Walter A,Harris. Commissioner Bob Welsh Commissioner josh Liebman CHARTERED OFFICIALS CityManager Steven Alexander City Attorney Thomas Pepe,Esq. ^^r r Sou#'Miami Turcrrvor 1'i6asant >(vinc TheGovernment Finance Officers Association oftheUnitedStatesandCanada (GFOA) presented a Distinguished Budget PresentationAwardto City of South Miami,Florida for itsannualbudgetfor the fiscal year beginning October I,2013,In order toreceivethis award,a governmental unitmustpublisha budget document that meets program criteriaasa policy document,asanoperationsguide,asa financial plan,andasa communications device. Thisawardis valid foraperiodofoneyear only.We believe our current budgetcontinuesto conformtoprogramrequirements,andwe are submittingit to GFOAtodetermineits eligibility for another award. ( Soultf'Miami Tl l)i CITYOFPLEASANT UV1NC TABLE OF CONTENTS CITY MANAGER'S BUDGET MESSAGE CONSOLIDATED ITEMS DETAIL BY DEPARTMENT FOR FY 15 ________xvri GENERAL FUND SUMMARY ;.xx GUIDE FOR READERS I HOWTO USE THIS DOCUMENT 3 ANNUAL BUDGET PROCEDURES 4 BUDGETING AND ACCOUNTING BASIS 5 BUDGET SCHEDULE ___8 FINANCIAL AND BUDGETARY POLICIES )0 FUND STRUCTURE 20 FUND OVERVIEW 21 FUND EXPENDITURES 23 GOVERNMENT .26 CITY HISTORY 29 COMPREHENSIVE PLANNING 31 CITY OVERVIEW 34 CITY OF SOUTH MIAMI ORGANIZATIONAL CHART 35 POSITIONS BY DEPARTMENT ]'36 CAPITAL IMPROVEMENT PROGRAM 5-YEAR PLAN 43 GENERAL FUND BUDGET 53 GENERAL FUND REVENUE PROJECTIONS 54 CITY OF SOUTH MIAMI DEPARTMENTS &DIVISIONS 74 MAYOR AND CITY COMMISSION 75 CITY CLERK'S OFFICE 78 CITY ATTORNEY'S OFFICE 82 CITY MANAGER'S OFFICE 85 FINANCE DEPARTMENT 89 MANAGEMENT INFORMATION SYSTEMS OFFICE^97 PROCUREMENT DIVISION :103 HUMAN RESOURCE OFFICE 108 BUILDING DEPARTMENT 113 SouOTMiami THLCI1Y Or I'l.fcASANi living PLANNING ANDZONING DEPARTMENT 119 CODE ENFORCEMENT DIVISION 125 PUBLIC WORKS DEPARTMENT 130 PUBLIC WORKS OFFICE OF THE DIRECTOR 132 BUILDING MAINTENANCE DIVISION 137 SOLIDWASTE DIVISION 142 STREETS &LANDSCAPING DIVISION 145 MOTOR POOL DIVISION 149 ENGINEERINGAND CONSTRUCTION DIVISION 153 POLICE DEPARTMENT 157 PARKS AND RECREATION DEPARTMENT 171 GIBSON-BETHEL COMMUNITYCENTER 193 PARKS LANDSCAPING DIVISION 198 COMMUNITYPOOL 202 NON-DEPARTMENTAL 205 SPECIAL REVENUE FUNDS 207 STORMWATER DRAIN TRUSTFUND 208 LOCAL OPTION GAS TAX TRUST FUND 212 HOMETOWN DISTRICT IMPROVEMENT TRUST FUND 215 TREE TRUST FUND ;217 PEOPLE'S TRANSPORTATION TAX FUND 219 OTHERFUNDS 222 DEBT SERVICE FUND 223 CAPITAL IMPROVEMENT PROGRAM FUND 232 EMERGENCY RESERVE FUND 235 STATE FORFEITURE FUND \236 FEDERAL FORFEITURE FUND 237 APPENDIX 240 CITY OFSOUTH MIAMI PAY PLAN 241 GLOSSARY 255 South11 Miami H Hi OfY OI:PLEASANT UVINC1 PARKS AND RECREATION DEPARTMENT CITY OF SOUTH MIAMI BUDGET FY 2014-2015 17! South'*Miami Tl lit CifY OF I'LLASAN'I IJViNG PARKS &RECREATION ORGANIZATIONAL CHART —-\ Director of Parks &Recreation Quentin Pough :.X Admin.Assist II (PR) Martha Cortes Assistant Director (PR) Vacant j Administrative Secretary i Joanne Cineas I Gibson-BethelComm.Cu\| -:....„.....j Recreation Supervisor II t ^BernardHannah I i Recreation Supervisor \l( •j Jaime Adams Rec.Leader j Albert C./Amy M./J Rod R.I 1 Instructor (CC) <PT)-4 ! Rec.leader j Lynn D./Laquants j W. :~r:™"r.:"3... :j Rec Aide (CC) $(PT)-H j Summer Rec.Aides J [vj (CC)(PT)-8j Senior Center \SeniorSite Mgr.(PR) Ana Larrabal ]Rec Leader (PR) -[(Vacant) CITY OF SOUTH MIAMI BUDGET FY 2014-2015 Community Fool Lifeguards ! (CP)(PT)-5j I Parks ] Landscaping I •A Division j \..__,) .;•Supervisor; :•Douglas Balcer j •Lead Worker :j Johnny Ziegler \i Maint.Worker III i Alex Lugones j Maint.Worker II l Eddy Rlvas j ™3.. .I Maint.Worker I j ?}P.Wiliiams *—..-,-J \\ •(""-—'•-•-l-» {Maint.Worker) _'•D.Torenzo 172 South'Miami Tiil CITY Or I'LtASANl LIVING PARKS AND RECREATION PROGRAM GUIDE AOUATiC PROGRAMS Learn to Swim Participants are taught important components of personal safety,personal growth,stroke development rescue,andwater games/sports ateach level ofour swim program.Ail ofour swim classes aretaught by qualified and caring instructors. Location Date /Time Cost Ages MurrayParkAquatic Center Spring 2015 EST $30.00/6-weeks course 5-12 Water Aerobics Water Aerobics not only helps keep the all important heartand lungs in tip-top condition,butit also strengthens and tones your body.Thewaterresistancemeans that you'llusefarmore energythan dancing arounda studio,but with less strainonyour muscles and joints.Exercising in water is therefore anidealwaytorehabilitate injuries,aswellasbeingasafe workout for anyonewithadodgybackor knees.This class is foradultsandseniors,all fitness levels. Location Date /Time Cost Ages MurrayParkAquatic Center Spring 2015...EST $30/monthiy pass Adults ;:^g&ferograaicm*tf^^ CITY OF SOUTH MIAMI BUDGET FY 2014-2015 173 Ed's Boot Camp SouOTMiami mi CITY Ol:PEASANT UVINC COMMUNITY PROGRAMS Ed's Boot CampisSouthFlorida'soldest boot campprovider.These classesaredesigned to give youa complete workout.Whether youaretryingtogetinshape,stayinshapeor improve your athleticperformance.Ed's BootCamp delivers resultsbytargeting specific areas,including hips glutes,thighs,absandarms. Location Contact Cost Ages Community Center Ed de la Torre (305)613-9920 edsbootcamp@gmaii.com www.edsbootcamp.com Varies Adults Free Income Tax Preparation TheCityofSouth Miami,inpartnershipwiththe Department ofTreasury Interna!Revenue Service,isproudtoofferfreetaxpreparationto individuals andseniorswithlowto moderate incomes (generally those whoearn$55,000orless),persons with disabilities andthosewho English issecond language.Certified volunteers,madepossiblebythe Department ofTreasury Internal Revenue Service,providefree,quality taxpreparation assistance during taxseason beginning January through April 2015. Location Date /Time Cost Rule Community Center Jan.-April 2015 Saturdaysonly Free Earn $55,000 or less CITY OF SOUTH MIAMI BUDGET FY 2014-2015 174 Soutnwliami IJ It CITY OF MMSAN r I IVING Intro to Computers This class is designed forthose who want to learn computer basics,such as using a mouse,icons, start-up menusandmuchmore.Learn howto connect toand explore the World Wide Web (Internet),and howto find information anywhere inthe world fromthecomfortofyour seat Location Date/Time Cost Ages Community Center Spring 2015...EST $50,00 Adults Microsoft Office 2010 Training Courses Microsoft Office training course is a hands-on,project-orientedclassfor beginners witha basic knowledgeofcomputer usage.Students will learn howtocreate impressive,professional-looking documents,slides,andspreadsheets using Microsoft Word,MicrosoftPowerPoint,and Microsoft Excel. Location Date /Time Cost Ages Community Center Spring 2015...EST $50.00 Adults Martial Arts Martial Artshavebeenoneofthebesttoolsforteachingchildrenof all agestobecomemore confident,disciplined andfocused -forover 2,000 years!Many kidswholearnKarate,Kung-Fu orTaeKwonDo typically get better grades,have ahigherself-esteemand have learnedhowto defendthemselves -mentally and physically. Location Date /Time Cost Ages Community Center Coming soon...TBA 5-16 CITY OF SOUTH MIAMI BUDGET FY 2014-20IS 175 SoutH*Miami YHt:CITY Oi PLiASANT LIVING Zumba Zumba Fitnessisa global lifestyle brand that fuses fitness,entertainment andculture into an exhilaratingdance-fitnesssensation!This class blendsupbeatworldrhythmswitheasy-to-follow choreography,foratotal-bodyworkoutthat feels like acelebration.Thisclassismainlyfor adults! Location Date /Time Cost Ages Community Center Coming soon...EST $30/monthly pass Adults SENIOR HAPPENINGS Senior Center and Programs The Parks and Recreation Department Senior Center is designed forthosewhoare sixty years (60)or older.The Senior Center offers a wide array of services such as counseling and support groups,information and referral,health and wellness activities,recreational and social activities, home lunch delivery,computer classes,tripstothe mall,movies,grocerystoreandmore! Services include,but not limited to: ADining Room HomeLunchDeliveryby Friendly Staff English forSpeakersof Other Languages (ESOL) SpanishClasses Art Classes Exercise Classes Computer Classes Sewing and Knitting Holiday Celebrations Field Tripsand more Location Date /Time Cost Ages Senior Center Ongoing Free 60+ CITY OF SOUTH MIAMI BUDGET FY 2014-2015 176 Backpack Giveaway SoutlrMiami 1*1 It ClfY OF I'UASAW LIVING SPECIAL EVENTS The annual backpack giveaway offers a one-scop-shop for South Miami families to receive their school supplies and to attain resources for community center activities,The backpacks contain avarietyofschool supplies and will be given outonafirstcome,firstserved basis untilthere arenone left to give away.The backpacks will include pencils,pencil pouches,erasers, highlighters,sharpeners,glue sticks,scissors,rulers,loose leaf notebook paper,composition notebooks,and hand sanitizers.Local businesses and individual supporters have joined the effortto give every youth what they needtostartthe school year off with success. Location Date /Time Cost Ages Community Center ~—i -_ TBD in Aug.2015 4:00-6;00p _—. Free 5-16 Safe Streets Halloween Trickortreatingisoneofthegreat adventures of Halloween and adds to many childhood memories.Local shopsandvendors join Parks andRecreationstaffto give local youthasafe location toobtain fun size treats.South Miami Police closes SunsetDriveforthisevent,creatinga vehiclefreehaunted street It is fun forthewhole family toenjoy,andbestof all,it'sfree. Location Date /Time Cost Ages Sunset Drive 10/31/14 4:00p-7:00p Free Youth and adults CITY OF SOUTH MIAMI BUDGET FY 2014-20IS 177 ( South^'Miami THECI IY Of PLLASANT LIVING Turkey Drive Thanksgiving isthetimeofyearwhencommunitiescome together inthespiritof giving.Warm upyour Thanksgiving appetiteby participating in the annual ParksandRecreationTurkeyDrive. In collaborationwithInterval International,eachyearParksandRecreationgives away over 100 turkeysandbasketsofdrygoodstoin-needSouth Miami residents.TheParksand Recreation Department will beacceptingdonatedturkeyspriorto the holiday thisyearthat will later be distributed.Families must pre-register attheGibson-BethelCommunity Center to receive a turkey.There isalimitof one turkey foreachrequesting family. Location Date /Time Cost Ages Community Center November 20,2014 Free Adults Holiday Toy Drive Thankstothesupportfrom Interval International and individual supporters,theParksand Recreation Department isabletoprovidetoysforboysand girls ofSouth Miami each holiday season.Donationsareacceptedup until theevent.Toysare given to all South Miami resident children.Parents/Guardians must present a valid South Miami ID atthe event toreceive gifts. Duringthiseventthecommunitycenter gymnasium istransformedintoawinterwonderland, completewith the NorthPole's mailbox,holiday music andachancetomeet Santa.Ignite your holidayimaginationduringthisfun family event Location Date /Time Cost Ages Community Center December 17,2014 Free 5-17 Easter Egg Hunt Each yearover 1000 eggs arespreadthroughout Murray ParkforSouth Miami's Easter Egg Hunt. Areasaredividedbyagecategoriesforthechildren'ssafety.Alloftheplastic eggs are filled with candy,toysand other Easter goodies.Don't forgettobringyourown basket!Cotton candy, popcorn,light refreshments wilt be given away.TheEasterbunnyevenmakesaguestappearance! Location Date /Time Cost Ages MurrayPark April 2,2015 Free 5-16 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 178 Soutm Miami THE CUT OK PUASANT LIVING YOUTH ATHLETICS Youth Tackle Football&Cheerleading The City of South Miami offers a competitive youth tackle football anda cheerleading program forboth boys and girls ages5 through 14.Thesefuturestars will have anopportunitytolearnthe fundamentals of youth tackle football OR cheerleading,sportsmanship and develop social skills. Practices are held 4 days aweek;games are played one weekday evening and Saturday beginning in August.Cheerleading and Football equipment and uniforms are included. Location Date /Time Cost Ages MurrayPark Palmer Park May-November 2015 Tuesday-Saturday Varies Residents $80 Non Residents $90 5^14 Youth Basketball Program Through Miami Basketball,thecityofferscoedyouthbasketballforboysand girls ages 7-13. Youth will havean opportunity todevelopandimprove skills while playing inanorganized league. Participants will learnandpractice basketball etiquette,learnrulesandbasic fundamentals ofthe game,aswellas display valuesof sportsmanship while having fun. Location Contact Cost Ages Community Center Andre Daniels (786)205-5198 www.miamibasketball.net andre@miamibasketball,net Varies U7-UI3 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 179 South^Miami TML:CITYOF I'LfASANi UVlNC Youth Soccer Program ThroughSouth Miami United F.C.,thecity provides ayouthrecreationalandtravel soccer program to our community where childrencanlearn,enjoy and develop in the sport of soccer. Our programemphasizes the values ofsportsmanshipand teamwork. Location Contact Cost Ages South Miami Park Robert Maseri Recreational $225 U4-U12 305 608-3182 Travel $400 U8-UI4 www.smufc.net info@smufc.net Youth Tennis Program ThroughMontanaTennis Academy,thecity provides childrenwiththefundamentalsof the game oftennisandeducationalcomponents that develop life skills. Location Contact Cost Ages Dante Fascell Park Francisco Montana (305)666-8680 www.montanatennisacademy.com montanatennisservices@gmail.com Varies 7-13 CITY OF SOUTH MIAMI BUDGET FY 2014-20)5 180 Afterschool Program South*Miami TJ !fc CITYOF J'UASANl LIVING YOUTH PROGRAMS The Parks and Recreation Department offers an Afterschool program Monday through Friday, during Miami Dade County's school calendar year.We provide homework assistance,swimming, fitness,recreational sports,computer time,arts and craft and more!Transportation is included from schools located in South Miami. Location Date /Time Cost Ages Community Center Aug.'14 -June '15 Mon -Fri 2-6pm Residents$25/monthly NonResidents$40/weekly 5-12 One Day Camp OneDay Camps areofferedto children ages 5-12.Participants will experiencea variety of activities suchasartsandcraft,computer lab,sports,field trips,swimming andmore. Location Date /Time Cost Ages Community Center Teacher Planning Days 8am-6pm Residents$IO/day NonResidents$30/day 5-12 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 181 South^Miami TUt CITY OFHLtASANT UVIIMO Winter Camp Weoffer2-weeks,full-day Winter BreakCampprogramsforchildren,ages 5-12,during Miami DadePublic Schools winter recess.The department providesyouthwithavarietyof structured games,computer lab,sports,character-education exercises,artsandcraftsand field trips. Location Date /Time Cost Ages Community Center Dec.22nd-Jan.2nd Mon -Fri 8am-6pm Residents $30/weekly NonResidents$75/weekly 5-12 Spring Camp Weoffer full-day SpringBreakCamp programs for children,ages 5-12,during Miami Dade Public Schools'springbreak.Thedepartment provides youthwithavarietyof structured games, swimming,sports,character-education exercises,artsand crafts and field trips. Location Date /Time Cost Ages Community Center March 23rd-27th Mon -Fri 8am-6pm Residents$30/weekly NonResidents $75/weekly 5-12 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 182 g^***. SoutmMiami THt CITY ()H I'UASAN r UVfNC Summer Camp TheDepartment offers a quality,affordable Summer Youth Program,where youngsters find fun, sports,craftprojects,active games,art exploration,fitness and nutrition,reading opportunities, swimming attheMurrayPark Poo!andmore.Lunch and snacks are provided. Location Date /Time Cost Ages Community Center June 8th -Aug 14*2015 Mon -Fri 8am-6pm Residents$30/weekly NonResidents$75/weekly 5-12 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 183 Soutlf Miami THfe CUV OJ:IM.tASANl IIVINC PARKS AND RECREATION DEPARTMENT 001-2000-572 MISSION Our missionisto provide acomprehensiveandexceptional recreation andparks experience for our community and future generations. PARKS AND RECREATION DEPARTMENT FUNCTION Planning and developing parksand facilities thatare environmentally sensitive,provide diverse leisure-time opportunities,support the community's vision and desires,and will maintain their valueovertime.Providing high quality,high impactrecreationexperiencesby organizing, promoting,and delivering programs and services toour community.Responding toour customersneedsthrough trust and communication.Promoting collaborative effortswith other agencies and businesses to heip obtain the vision ofthe community and providing the quality of life forresidents,businesses,andvisitorsthatmakepeoplechooseSouth Miami over other areas. PARKS AND RECREATION DEPARTMENT ACCOMPLISHMENTS FOR FY 2014 In an effort to enhance recruitment of professionalstaff,interviewswere conducted to fill the positionof Recreation Supervisor II (Aquatics/Athletics). Installed new recreation business management software,RecPro. Solicited more vendors which increased participation atparksites. Increased productivity toimprovepark aesthetics. Increasedregistrationnumbersby receivingfundsfromtheCommunity Redevelopment Agency (CRA),which allowedunderprivilegedchildrento participateinourSummerCamp Program. Assistant Director of Parks and Recreation attended Year I NRPA Directors Schoolin Wheeling,WV. Developedandadvertisedan RFP for ProfessionalServicesforalong-range strategicMaster Plan forthe Departmentof Parks and Recreation. CITY OF SOUTH MIAMI BUDGET FY 2014-2015 184 South'Miami 11 it!CITY OF PLSASAN'I LIVING PARKS AND RECREATION DEPARTMENT OBJECTIVES FORFY 2015 Establish a theme foreachparkto create adistinctidentity,aesthetic value, and unique functionwithapurposeof generating park interest anduse. Provide directionfor policy development anddecision-making to support theparksandrecreation system toYear 2020,and beyond,and engage inthedevelopmentofa long-range master planfor the Parksand Recreation Department, Provide continuous improvements to all CityParks. Researchfunding opportunities to provide snacks for childreninour afterschoolprogram. Enhanceandprovide programs to the community that will provide educational and recreational opportunities. Seek sponsorships,donations and/or in- kind donations that will enhance service offerings. Increase advertising efforts of programs andactivitiesbeing offered bytheParks and Recreation Department. Providetraining opportunities forstaff development Ensure that the Computer Labis properlyusedbytheseniorsand the childrenin the community,that theLab iswell-staffedandremainsopensixdays a week. CITY OF SOUTH MIAMI BUDGET FY 2014-2015 185 SoutmMiami 1)If CITY OF PI CASANJ1 LIVING PARKS AND RECREATION DEPARTMENT ACTIVITY REPORT Il^tti|®SSi8iBiiill «Acntja>K«:%PROJEGTEE>^ DayCampParticipants 88 90 ISO ISO 100 SpringCampParticipants 22 30 so 50 55 Winter Camp Participants 34 30 30 30 30 SummerCampParticipants 157 150 150 150 130 After School House Participants 114 65 120 120 120 FootballPlayers 36 40 120 120 160 Cheerleaders 20 20 60 60 80 Track 33 45 45 45 45 Soccer Players 0 0 0 0 0 BasketballPlayers 54 55 55 55 55 BaseballPlayers 0 0 0 0 0 Flag FootballPlayers 10 15 0 0 0 T-Bali Players 19 40 0 0 0 Fitness Center Members 180 180 140 140 140 Fuchs Pavilion Rental 50 45 45 45 35 Dante Fasceli Park Rental 100 120 120 120 125 Senior Hot Meals Served 11460 12000 13000 13000 15360 SeniorHomeDeliveryMeals 6006 7000 7000 7000 11284 Senior Box Lunch Meals 3402 3402 3402 3402 1200 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 186 South*1 Miami TH*CITYOF PLEASANT LIVING PARKS AND RECREATION BUDGET FY 2015 001-2000-572 jipjg^i§l^% 0012000 5721210 SALARIES -REGULAR 0012000 5721310 SALARIES-PART TIME 0012000 5722110 F.I.CA 0012000 5722210 PENSION PLAN CONTRIBUTION 0012000 5722220 ICMA 0012000 5722310 GROUP HEALTH INSURANCE 0012000 5722410 WORKER'S COMPENSATION TOTAL PERSONNEL SERVICES 0012000 5723450 CONTRACTUAL SERVICES 0012000 5.724070 TRAVEL &CONFERENCE 0012000 5724080 EMPLOYEE EDUCATION 0012000 5724110 POSTAGE 0012000 5724120 COMMUNICATION 0012000 5724350 ELECTRICITY-CITY PARKS 0012000 5724S15 LIABILITY INSURANCE-AUTO 0012000 5724632 INTERNET SERVICE 0012000 5724634 MAINTENANCE-INTERNET SERVICE 0012000 5724670 MAINT &REP-PARK FACILITIES 0012000 5724690 MAINT &REP-TENNIS 0012000 5724710 COPY MACHINE 0012000 5724820 SPECIAL EVENTS 0012000 5725205 COMPUTER EQUIPMENT 0012000 5725210 SUPPLIES 0012000 5725220 UNIFORMS 0012000 5725230 FUEL 0012000 5725410 MEMBERSHIP &SUBSCRIPTION 0012000 5725630 FOOTBALL 0012000 5725631 CHEERLEADERS 0012000 5725635 DANCE/MODELING 0012000 5725650 SOCCER PROGRAM 0012000 5725670 SPECIAL RECREATION PROGRAMS 0012000 5725680 SENIOR CITIZENS PROGRAMS TOTAL OPERATING EXPENSES 0012000 5729920 CONTINGENCY OTHER FUNDING SOURCE TOTAL RECREATION 266,136 966 18,950 35,483 1,280 28,278 12,331 271,499 3,937 21,262 28,900 2,152 33,243 9,898 363,424 370,891 2.899 218 630 86 2,122 877 0 0 0 3,702 864 4,350 13,676 0 7,215 1,058 15,117 1,902 38,636 9,279 1,755 0 6,813 13,660 1,000 32 60 56 3,500 583 0 125 0 1,798 0 2,545 4,318 8,706 3,095 828 12,244 1,763 21,417 5,847 0 468 7,543 13,101 298,088 15,034 23,954 25,948 8,253 39,310 12,807 423,394 2t235 298 1,525 100 3,060 4,800 4,870 1,620 188 2,800 2,360 5,003 16,500 9,315 3,597 3,155 15,120 2,460 19,085 6,626 3,825 1,000 S.607 17,746 298,088 15,034 23,954 25,948 8,253 39.310 12,807 423,394 2,235 298 1,025 100 3,060 4,800 4,870 1,620 188 2,800 2,360 5t0O3 16,500 9,315 3,597 3,155 15,120 2,460 19,085 6,626 0 700 5,607 17,746 301,876 0 23,093 13,680 13,931 42,538 9,102 404,220 39,475 1,092 3,765 100 6J 20 1,500 6,(29 720 0 2,800 2,000 5,003 20,000 9,315 9,933 600 15,120 2.034 31,961 8r4IO 0 1,000 5,698 23,456 124,859 0 89,029 0 132,894 0 128,269 0 196,231 5,000 0 0 0 Q 5,000 488,283 459,920 556,288 551,663 605,451 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 187 South'Miami THf CITY"Of PLEASANT UVJNG PARKS AND RECREATION DEPARTMENT BUDGET HIGHLIGHTS 3450 Contractual Services - AnnualParks Software Support.2,000 UnitedSiteService-Portabletoiletsforspecialeventsfor5mo.$220mo,1,(01 Toro Pest Management-Fumigation for concession stand at Palmer Park ^An $30 mo.for 12 mo. Miami-Dade County-Fire Inspection for the Community Center,174 Miami-Dade County Sprinklers Building Inspection.340 3,975 The ADMIT Music Intervention Experience TheAlternative Directions Music IndustryTraining (ADMIT)Program,Inc.,willprovide specializededucational,arts enrichment andservice learning experience intheapplicationof positivesongwritingandrecordingtechniquesinthecreationofpositivesongsbyyouthfor distribution throughout their community.Thescope will include music industry training,positive songwriting,music track production andrecordingsessionsfor three (3)groupsof youth. During thesessions participants will learnabout music productionstrategiesand techniques, withhands-onparticipationincreatingthe music tracksfortheselectedthemesongs,writing positive lyrics,vocalrecordingofdifferentpartsofsong(suchasverses,choruses,intros), optional attendance atoffsitesongmixingandmasteringsessions,and duplication of 100 CDs withlabelscontaining group photos.Final releaseandclosing ceremony willbe conducted where CD products for all groups will be presented andparticipantsmayperform,sign anddistribute theirmusicinCDreleasepartyevent.Fees forservices include set-upandbreakdownof recording,stageandsound equipment,and 100 copiesof final CDs.TheCityofSouth Miami will owncopyrightstorecordings. Program Costs:$2,500 (instructor &equipment included) Dance &Tumbling Classes (age 5-12) In preparationforcheerleading season,this class providesanopportunityforstudentstowork onpiecesofartistic merit and tumbling routinesunder the directionofprofessionalinstructor. Program Costs:$2,500 (instructor &equipment included) CITY OF SOUTH MIAMI BUDGET FY 2014-2015 188 South1'Miami THl:G1Y Of I'LtASANT UVIkC Martial Arts have been oneofthe best tools for teaching children of all ages to become more confident,disciplined and focused -for over 2,000 years!Kids who learn Karate,Kung-Fu or Tae Kwon Do typically getbetter grades,have a higher self-esteem and have learned how to defend themselves -mentally and physically against a neighborhood or school bully. The city will provide up to 18 scholarships for City of South Miami residents. Program fee:$75 per participant/month ($900 annually) Numberof Anticipated Scholarships:18 Scholarship Amt:$16,200 Thecontractor will pay theCity $1,000 per month for permit: Estimated City Revenue:$12,000 annually Intro to Computers,Email and Internet This class is designed forthosewhowantto learn computer basics,suchas using a mouse,icons,start-up menus and much more.Learn howto connectto and exploretheWorldWideWeb (Internet),and howto find information anywhere in theworidfromthecomfortofyourseat. Microsoft Offtce training course is a hands-on,project-oriented class for beginners.Students will learnhowtocreate impressive,professional-looking documents,slides,andspreadsheets using Microsoft Word,Microsoft PowerPoint,and Microsoft Excel. Program fee:$50perparticipant/session Participants:70 Overall Program Revenue $3,500 Contractor (70%):$2,450 City Revenue Net of Expenses (30%):$1,050 Water Aerobics notonlykeepsthe all importantheartand lungs in tip-top condition,butit alsostrengthensandtonesyour body.Thewaterresistancemeansthat you'll usefarmore energy than dancing arounda studio,but with less strain onyour muscles and joints.Exercising inwateris therefore anidealwayto rehabilitate injuries,aswellasbeingasafe workout for anyone withadodgyback or knees.Thisclassisforadultsandseniors,allfitnesslevels. Water Aerobics(72classes -6months) CITY OF SOUTH MIAMI BUDGET FY 2014-2015 189 South^Miami TH£CITY Ol-1'l.hASANV LIVING Zumba Fitness isa global lifestyle brand that fuses fitness,entertainmentandcultureintoan exhilaratingdance-fitnesssensation!This class blendsupbeatworldrhythmswitheasy-to-follow choreography,foratotal-body workout thatfeelslikeacelebration.Thisclassismainly for adults,and those older adults who cankeep up! Zumba (48 dosses -6months) Contractor fee:$62perclass or $7,440.00 Program fee $30/month (unlimited pass) Participants 30 Revenue $5,400 ffll^iiiili«^»iiiii^llilSS^i^^Kil TheCity will sponsor five (5)teamsin Miami Basketball Youth League. 7&under team $700 9&under team $700 11 &under team(2)$1,400 13 &under team $700 4350 Electricity -CityParks-EstimatedelectricityexpenseforbayfourattheMobley Building. 4670Maintenance&Repair -Park Facility -Providesforemergencyhardwaresuppliesfor all City Parks. 4820 Special Events -This line item funds miscellaneous eventsheldattheCommunityCenter. Additionally,contributes funding to theFourthof July andStateoftheCityAddressevents. 5205 Computer Equipment- Desktop Computers 5,427 HP User Printer 3015dn 699 HPColor LaserJet CP4025dn 1,300 HP OfficeJet 8600ProPlus 299 Netgear 4TB NAS 519 Yosemite 299 Tnpplite UPS 522 AnnualDeepFreezeMaintenance 250 TOTAL 9,315 5210 Supplies- Galloway-OfficesuppliesfortheCenter.3,000 Galloway-7TwoWayradiosat$225.29each.1,577 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 190 South?Miami TUt CITY OF PltASAKT LIVING ( Mitylite-15 Tables at$165.29 each and60 Folding Chairs at $47.94.5,355 TOTAL 9,933 5410 Memberships &Subscriptions- Florida Recreation Parks &Association Membership.350 National Recreation &Park Association (NRPA)j60 Direct T.V.[4224 Bollinger Insurance 300 TOTAL 2,034 5630 Football FootbalfLeaguedues 900 Football &Cheerleading Banquet 300 participants.999 Homecoming andbanquet (Bounce house,tents,etc.)1,000 Trophiesfor players,parents,commissioners &coaches.1,230 Football scaleyearlycalibratedand certified.250 Fingerprinting&backgroundcheckfor30football volunteers at$20each.600 Riddel!Football practice uniforms (shortsets)at $1044 each.1,600 Riddell 5piecepadssetsat$17 each.2,550 Riddell Shoulderpadsat$27for55 participants.1,485 Referees'fees5homegamesat$900/each.4,500 Del Aguila Bus Service-transportationtoandfrom football games.4,500 Riddell-Helmets at$63each.2,520 Riddell-Game uniforms.9,000 Ridded-Coach's Uniforms 827 TOTAL 31,961 5631 Cheerleading Cheerleading League dues 3c Insurance 900 Cheerleading uniforms.4,174 Fingerprinting &Backgroundcheckfor25cheerleadingvolunteersat$20ea.500 68 cheerleading trophies at approximately $4.25 each and 12 coach trophies -4ft at $4.95 ea.S Women Polo i4 coaches at$I 1,02 ea.2,486 TOTAL 8,410 CITY OF SOUTH MIAMI BUDGET FY 2014-20(5 191 /x\ South"Miami THfc CITY ()J:I'l.tASAN'f LIVING 5670 Special Recreation Program Trophy World-(Track)40 track trophiesfor$4.50each=$170.00 and (T-Ball)510 80 T-Ball trophyfor$4.25each=$340.00 Ayers Distribution-Easter Egg huntattheCommunity Center.Easter eggs.S44 PVty PlanetEaster egg hunteventattheCommunity Center 400 MiscellaneousTrackEquipment.1,500 Riddell-Track&FieldJerseywithmatchingshortsuniforms.993 Del Aguila-Miscellaneous Field tripsforthechildren.1,750 Referees for Sports Events.0.00 TOTAL 5,698 5680SeniorCitizen Program Dynamic(Massage)Providesinformationandcomplimentarymassages$120.00 ... monthlyfor 12 months AtlanticBroadbandCableServiceatSenior Center Average$52.32monthlyfor ,«_ 12 months Toro PestManagement Exterminator Maintenanceforsenior building $30.00 -, monthlyfor 12 months. XcessAudio-DJServicesfor events atSenior Center.Valentine'sDay,Easter, Mothersday,Fathers Day,Halloween,Black Historymonth,Christmas $210.00 1,470 each for 7 events. Verizon-MonthlyaircardsatSenior Center averaging $40.05monthlyfori2 .- months Miscellaneous Purchases-Purchasesuppliesforall7events averaging $400.00 foreach =$2,800.00 -Monthlybirthdaypartiesforseniors$50.00eachmonth for 12 months -$600.00 -Theatre for20seniorsmonthlyat$8.00for 12 months5,800 =$1,920.00 -Coffeeand Cream forCenterapproximately$40.00monthlyfor 12 months =$480.00 Cosgrove CleaningSupplies $65*12 montbs=$780.00 780 Fields Trips:6playsat$30.00eachfor20seniors$600.00for6 plays.Tripto Orlando (Epcot/Animal Kingdom)at $3,000.00, Internal Arts Inc-Tai Chi exercise instruction for seniors.5,760 Miami DadeCounty Life SafetyPermit 138 6,600 TOTAL 23,456 CITYOF SOUTH MIAMI BUDGET FY 2014-2015 192 South11 Miami Tilt CJTY Of PMrASAttT LIVING GIBSON-BETHEL COMMUNITY CENTER 001-2020-572 MISSION The mission statement ofthe Gibson-Bethel Community Center \s to promote andprovide quality activities and services that will contributetothe physical,mental,emotional,and social well-being ofthecommunity. GIBSON-BETHEL COMMUNITY CENTER FUNCTION TheCommunity Center is approximately 30,000 squarefoot facility witha fitness room,a basketball and volleyball court,multipurpose roomsand classroom spacefor programs and activities.TheCommunity Center functionsunderthesupervisionoftheParksandRecreation Director who (s responsibleforthe general operationand programming ofthe activities and classes.TheCommunity Center was established in 2003throughvariousgrantsand other types offunding. GIBSON-BETHEL COMMUNITY CENTER ACCOMPLISHMENTS FOR FY 2014 Furnished and installed new VCT commercialtileflooringinthe multipurpose room attheGibson- Bethel Community Center. Achieved the distribution of 400 back packswithschoolsupplies. 16th Annual Turkey Drive provided500 turkeys to resident childrenand their families. 16th AnnualToyDriveprovided500 toystocommunitychildren including childrenwhichparticipateinour Afterschool House Program. 5thAnnualEaster Egg Huntheldatthe Gibson-Bethel Community Center, providinganarrayoffunand exciting gamesforcommunitychildrenfor over 200 children. 3rd Annual T-Ball season was-held at theGibson-Bethel Community Center, There were 40participants that joined this league.Theagerangewasfrom 5-7 yearsofage. Collaboration with Strong Women Strong Girls,providinga mentoring programfor participants in theAfterschoolHouse Program. Collaboration with Christ Fellowship in providingafreebarbecue/picnicfor60 seniors through our South Miami Senior Center atMurrayPark. CITY OF SOUTH MIAMI BUDGET FY 2014-2015 193 •\ South"Miami 71II CITY OF FLtAiANV LIVING GIBSON-BETHEL COMMUNITY CENTER OBJECTIVES FOR FY 2015 ImproveexistingCommunity Center by diversifying therangeof activity opportunities asa means to attract a greater number of park users,including persons ofallages,abilities,andinterest. Replace antiquated fitness equipment Sponsorship and donation for programming,special events and enhancement of parks. Continue to support the green initiatives through commitment,to environmental education and conversation. Provide higher educational basis for the Afterschool House program and the Summer Camp program. GIBSON-BETHEL COMMUNITY CENTER ACTIVITY REPORT FACTUAL* DayCampParticipants 140 88 150 150 100 SpringCampParticipants 38 22 SO 50 40 Winter Camp Participants 31 34 30 30 30 SummerCamp Participants 60 157 )SQ 150 130 After School House Participants 116 114 120 120 120 Track&FieldParticipants 15 33 45 45 40 BasketballPlayers 60 54 55 55 55 T-Ball Participants 60 19 0 0 0 Fitness Center Members 153 180 140 140 140 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 194 South'Miami THE CJTY GV PLHASAjN'T UVINO GIBSON-BETHEL COMMUNITY CENTER FY 2015 001-2020-572 0012020 5721210 SALARIES -REGULAR 127,138 146,106 136,062 136,062 i .176,152 0012020 S72I3I0 SALARIES -PART TIME 245.146 283,454 353,982 353,982 286,436 0012020 5721410 SALARIES-OVERTIME 0 209 0 0 0 0012020 5722110 FJ.C.A.30,027 34,335 37,488 37,488 35,388 0012020 5722210 PENSION PLAN CONTRfBUTlON 16,167 17.541 15,685 15,685 10,878 0012020 5722220 ICMA 550 842 1,900 L900 6,606 0012020 5722310 GROUP HEALTH INSURANCE 19,517 28,518 26,206 26,206 35,449 0012020 5722410 WORKER'S COMPENSATION TOTAL PERSONNEL SERVICES 9,855 1-5.095 20,043 20,043 13,947 448,400 526,100 591,366 591,366 564,856 0012020 5724125 TELEPHONE SERVICE 0 0 5,500 0 0 0012020 5724310 UTILITIES-ELECTRICITY S6.488 54,993 61,300 61,300 61,300 0012020 5724320 UTILITIES-WATER 8,000 8,698 14,000 14,000 2,000 • 0012020 5724670 MAINT &REP-GRDS &STRCTR 8,739 9,367 10,340 10,340 12,016 0012020 5724710 COPY MACHINE 1,337 747 1,668 1,668 1,668 0012020 5725210 SUPPLIES 7,942 1,026 1,050 1,050 29,433 j 0012020 S725550 SCHOOL PROGRAM 4,714 4,672 4,200 4.200 4,200 | 0012020 5725640 BASKETBALL 3,728 4,637 5,940 5,940 0| 0012020 5725660 SUMMER CAMP 4,452 6,120 7.950 7,950 5,728 0012020 5725670 SPECIAL REC PROGRAMS TOTAL OPERATING EXPENSES TOTAL COMMUNITY CENTER 2.122 2.596 2,000 2,000 1,850 97,522 92,856 113,948 108,448 118,195 i 545,922 618,956 705,314 699,814 683,051 i * CITY OF SOUTH MIAMI BUDGET FY 2014-2015 195 SoutW'Miami THL CITY OF /'LtASANT LIVING GIBSON-BETHEL COMMUNITY CENTER BUDGET HIGHLIGHTS 4310 Utilities -Electricity -The average monthly electricity bill is $5,083.33 forthe field lightsat thecommunity Center whichamountsto $61,000.Theannualcostforthe Marshall Williamson Tennis Court lights isapproximately$300. 4670 Maintenance&Repair -Grounds &Structures ToroExterminatorCommunity Center Extermination$58.00monthlyfor 12 months.The amountof $696 isto cover the fumigation for the Community Center. ALSCO FloorMatsmaintenanceintheCommunityCentertwiceamonth $4L54 every other week for26servicesa year.Tocover the expenseforfloormatsmaintenanceat the Community Center. Affi ElectronicsBurglary Monitoring Serviceat Community Center $40.00 a month totaling $480.00 fortheyear.Maintenance agreement forsystem$175.00 amonthtotaling $2,100.00 fortheyear,For the monitoringofburglaryalarmandforthemonitoringand maintainingof all'video cameras around the Center. Muscle &WrenchPreventive maintenance for fitness equipment $310.00 quarterlyforthe year. Muscle&Wrench Equipmentrepair.Emergencyrepairsforallmachineryinthefitness room. Miscellaneous repairs for our equipments. Miscellaneous cleaning suppliesforthe Community center. TOTAL 5210 Supplies Galloway-3officechairsat$167.00 each,2officedesksat$136.99 each,2lateral storage drawersat$299.00each,4 storage file pedestalat$164.00 each. Alfi Electronics-installationof5 additional cameras throughout theCommunity Center. Total price includeslabor,materialand programming. Muscle &Wrench Fitness Equipment-3 Commercial Oiympic Weight Bars at$269.00 each with a$65.00deliveryfee. Muscle &WrenchFitnessEquipment-Various small andmediumsizedpads. Office Supplies Fitness Equipment TOTAL CITY OF SOUTH MIAMI BUDGET FY 2014-2015 696 1,300 2,580 1,240 2,200 2,000 2,000 12,0)6 2,029 2,375 872 570 3,950 19,637 29,433 196 t SouthfMiami THECITY OH I'LlASAN"!LIVING 5550SchoolPrograms School supplies,books,learning materials 800 AfterSchoolHousesupplies 1,200 Misc.suppliesfor events fortheHouse 800 Misc.suppliesfor After School 800 Misc.suppliesforall after school 600 TOTAL 4,200 5660-SummerCamp Del Aguila Transport,for 15 field tripsat $200.00 each 3,000 Booksfortheeducationcomponentundersummercampprogram,500 T-shirts Plus 3J0SummerCamp shirts at$3.80each.1,178 PettyCashRequest$45.00for4chaperonesforeachfieldtrip (10 field trips),450 P'rty Planet End of summer camp fun day at $33630 and $263.70 for any additional n fundaypurchases. TOTAL 5,728 5670 Special Recreation Programs Publix Purchase ofturkeysfortheTurkeyShoot Event.300 Oriental Trading Miscellaneous supplies ordered ior different events held atthe 7«0 Community Center suchasHoliday,SpringandSummer events. Miscellaneous Decorations Elves Parade supplies.Petty Cash needed for the -^ decoration ofElves Parade suppliesfortheFloat. South Florida Age GroupTrack &Field Membership dues.ISO TOTAL L850 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 197 ATTACHMENT C BID NO,; BID TITLE: COLLUSION AFFIDAVIT (Code ofMiami-DadeCounty Section 2-8.1,land 10-33.1}(Ordinance No,08-113) BEFORE ME,ANOTARY PUBLIC,personally appeared ^fao**$'flfa*r**&r whobeingdulysworn states:(insert name ofaffiant) I am over 18 yearsofage,havepersonalknowledgeofthefactsstated In this affidavit and iam an owner,officer,director,principal shareholderand/or I am otherwise authorized to bind the bidder of this contract. I state that the bidder of this contract; \0 is not related to any of the other parties bidding in the competitive solicitation,and 'thatthecontractor's proposal isgenuineandnotsham or collusive or made In the interest or onbehalfof any personnottherein named*andthatthecontractorhas not,directly or indirectly,Induced or solicited anyother proposer toputinasham proposal,oranyotherperson,firm,or corporation to refrain from proposing,andthat the proposer has not Inany mannersoughtbycollusionto secure totheproposeran advantage over anyother proposer. QB •is related tothe following parties who bid in the solicitation which are Identified and listed below: Note;Anyperson or entitythat fails tosubmitthis executed affidavit shallbe ineligible for contract award.In the event arecommended contractor identifiesrelatedpartiesinthe competitive solicitation its bid shallbepresumedtobe collusive andthe recommended contractorshall be ineligible for award unlessthat presumption te rebutted by presentationofevidenceastotheextentof ownership,controland management ofsuch related parties In the preparation and submittal ofsuch bids or proposals.Related parties shall meanbiddersorproposersor the principals,corporate officers,andmanagers thereof which haveadirector indirect ownership interest inanotherbidderor proposer forthesame agreement or in which a parent company orthe principals thereof of one (1) bidder or proposerJjsve^r direct or indirect ownership interest In another bidder or proposer for th§>s^e agreement Bids or proposals found to be collusive shall be rejected, Signature of Affiant Printed Name ofAffiant and Title (T Federal Employer Identification Number 7 ~-Printed Name of Firm '™ Address of Firm BID NO.: BID TITLE: ^SUBSCRIBED AND SWORN TO (or affirmed)before me this 7 V day ofM/• tJie/JSheJs personail^knpwn to me or has presented. as identification;""\j /*) "J*^ignatureh ¥&/% tint orStamp Namej^tJdtary Notary Public -State ofevT^ type of identification Serial Number Expiration Date Notary Seal i ^ctte .MARiALGARCIA f.#T*$MY COMMlSSIONtFF 063778 ;|il£*JtJr*EXPIRES:Oclober 16,2017 u Miami-Dade County Vendor Affidavits Form (Uniform County Affidavits) Department of Procurement Management Vendor Services Section 111 NW 1st Street,Suite 1300,Miami,Florida 33128-1974 Telephone;305-375-5773 www.miam!dade.<jov/dpm The completion of the Vendor Affidavits Form allows vendors to comply with affidavit requirements outlined in Section 2-8.t of the Code of Miami-DadeCounty.Vendors are required to have a complete Vendor Registration Package on file,including required affidavits, prior to the award of any County contract.It fs the vendor's responslbifity to keep all affidavit information up to date and accurate by submitting any updates to the Department of Procurement Management,Vendor Services Section, ATTACHMENT'0 ' Federal Employer Identification Number (fein) In order toestablish a Hie foryour firm,you must enter ycur firm's FEIN.This number becomes your "County Vendor Number".Please enter yourFederal Employee Identification Number (FEIN)or ifnone,then enter the owner 5 Social SecurityJiumber (SSN)._.jFFEIN *&-***>&? North American Industry Classification System (naics) TheNorth American IndustryClassificationSystem (NAICS) isthestandard used by the federal statistical agenciesin classifying business establishments forthe purpose of collecting,analyzing and publishing statistical data related totheU.S.business economy* Q NAICS Code £Aj *f Sp4\/W /A)Nameof Entity,Individuals),Partners or Corporation s B)Doing Business As {If sameas line A,leave blank) Street Address {P.O.Box Number.fsW permitted)-City Slate (U.S.A.)Country Zip Code .MIAMI-DADE COUNTY OWNERSHIP DtSCtOSURBAFFIDAVIT (Sec.2-8.1 of theMiami-DadeCovniyCode) Firms registered todobusiness with Miami-Dade County,shallrequirethepersoncontractingortransactingsuchbusinesswith Ihe Countyto disclose under oath his orherfull legal name,andbusiness address.Suchcontractor transaction shallalsorequirethedisclosureunderoathof the full legalnameandbusinessaddress of all Individuals havinganyinterest(legal,equitable,beneficialor otherwise)in thecontractother thansubcontractors,materialmen,suppliers,laborersorlenders.Post officebox addresses shallnot be accepted hereunder.If the contract or businesstransaction Is with acorporationtheforegoinginformation shail be provided foreachofficeranddirectorandeach stockholder holding,directlyorindirectly,fiye (5)percentormoreoftheoutstandingstockin ihe corporation,If the contrac}orbusinesstransaction Is with apartnership,theforegoing Information shallbeprovidedforeach partner.If thecontractorbusinesstransaction Is withatrust,Ihe foregoing informationshallbeprovidedforthetrusteeandeachbeneficiaryofthe trust.Theforegoing disclosure requirementsshallnot apply to contracts withpublicly-tradedcorporations,orto controcts withtheUnitedStatesoranydepartmentoragencythereof,theStateorany politicalsubdivisionor agency thereof,oranymunicipalityofthis State.Useduplicate page If needed for additional names. //no cfficeo director or stockholder ovvw (5%)or more of stock,please write uNone"below,' PRINCIPALS FUU LEGALNAME 7?71E ADORESS pOfot OWNERS CHECKBOXESBELOW FULL LEGAL NA/HE Ji)ou£ IfTLE % or ADDRESS GENDER RACE/frHMCHY W F i 1 c 1 5 1 Sf T» u t Z <<0 Ifa percentage of /be firm h ownecf hyo pvblidy iradod corporation orbyanother corporation,Indicate below lr\fhe space 'OlAer Corpora/ions". OTHER CORPORATIONS % or ov/muta?/Wj£ 9/28/2011 Page 1 2.MIAMI-DADE COUNTY EMPLO YMENT DISCLOSURE AFFIDAVIT (Counry Ordinance No.90-1 33,amending Section 2.8-1 (d)(2)ofthe Miami-Dade County Code) The following Information h forcompliance with ail itemsintheaforementioned Section: }'Does your firm have a collective bargaining agreement with its employees?Yei 2'Does your firm provide poid health care benefits for hs employees?Yei ^No S«Provide a current breakdown (number of persons)in your firm's work force indicating race,national origin and gender. ^ -&~ No NUJVt&HR OF EMPLOYEES Males Females White Black Hispanic - As ran/Pad fie blander Native American/Alaskan Native Other Total Number of Employees 1 Total Employees 3.MIAMI-DADE COUNTY EMPLOYMENT DRUG-FREE WORKPLACE CERTIFICATION (Section J?-6\1 y2(b)of the Miami-Dade County Code) All persons and entities that contract with Mlaml-Dade County are required to certify that they wifl maintain a drug-free workplace and such persons and entitles are required to provide notice to employees and to Impose sanctions for drug violations occurring m the workplace. In compliance with Ordinance No.°2-15 of the Code of Miami-Dade County,the above named firm Is providing a drug-free workplace.Awrittenstatementtoeach employee shall Inform theemployeeabout: 1.Danger of drug abuse Inthe workplace 2.The firms'policy of maintaining a drug-free environment qt all workplaces "3.Availability ofdrug counseling,rehabilitation and employee assistance programs 4.Penalties thai may be imposeduponemployeesfordrugabuse YiolaHons The firm shall also require on employeeto sign a statement,asa condition of employment thattheemployee will abidebythe terms ofthe drug-free Workplace policy and notify the employer ofany criminal drug conviction occurring no later lhan five (5)daysafter receiving nptlceof such conviction and Impose appropriatepersonnel action againsttheemployee up toand Including termination. Firms mayalsocomplywiththeCounty'sDrugFree Workplace Certificationwhereapersonorentity Is requiredtohaveadrug-free workplacepolicybyanother local,stateorfederalagency,or maintains such apolicyof 71s ownaccordand such policy meetsthe intent of this ordinance. 4.MlAMt-DADE COUNTY DISABILITY AND NONDISCRIMINATION AFFIDAVIT (Article 1,Section2-8.).5 Resolution R]82-00 Amending R-385-95 ofthe Miami-Dade County Code) Firms transactingbusiness with Mlaml-Dade County shall providean affidavit indicatingcompliance with all requirements ofthe Americans with Disabilities Act (A.DA). I,statethat this firm,Is In compliancewith and agreesto continue tocomply with,andassurethatany subcontractor,orthirdparty contractor shall comply with all applicable requirements ofthelaws Including,butnot limited to,those provfslpns pertaining to employment;provisionofprograms and services,transportation,communications,access tofacilities,renovations,andnew construction. TheAmericanwithDisabilities Act of 1990 (A,DA,),Pubr L 101-336,104 Staf 3V>42U.S.CSections225 and 611 Including Titles 1,It,(II,IVandV.•• The Rehabilitation Act of 1973,2?U.S.C.Section 794 TheFederalTransitAct,as amended,49 U.S.C.Section 1612 The Fair Housing Actas amended,42 U.S.C.Section 3601-3631 /,herebyaffirm thai I amincompliance with the below sections: Section 2~W.4(<4)(o)of Ihe Codeof Miami-Dade Covnly (Ordinance No.82-37),which requires that all properly licensed architectural, engineering,landscape architectural,andlandsurveyorshaveanaffirmativeactionplanonfilewithMiami-Dade County, Section 2*6.1.5 of Ihe Code'of Miami-Dade County,which requiresthat firms thathaveannualgrossrevenues }n excessoffive (5) million dollars haye an affirmative actionplan and procurementpolicyonfilewith MJaml-Dade County*Firms fhal haveaBoardof Directors thatare representative ofthepopulation make-up ofthenation may be exempt. Y/28/2011 Poge 2 5.MIAMI-DADE COUNTY DEBARMENTDISCLOSUREAFFIDAVIT (Section 10.38 ofthe Miami-Dade CountyCode) Firms wishing todo business withMfami-DadeCountymustcertifythat Its contractors,subcontractors,officers,principals,stockholders, or affiliates are not debaired by theCounty before submittingabid. I,confirm thatnoneof this firms agents,officers,principals,stockholder subcontractors ortheiraffiliates ore debarred by Miami- Dade County. 6,MIAMI-DADECOUNTYVENDOROBLIGATIONTOCOUNTYAFFIDAVIT (Section 2-8.1ofthe Miami-Dade CountyCode) Firms wishingtotransqcfbusinesswithMiami-DadeCountymustcertify that alldelinquent and currentlyduefees,taxes and parking tickets have been paid andno individual orentity In arrears inany payment under acontract,promissorynoteor other documentwith the County shall be allowed to receive any new business. I,confirm thatalldelinquentandcurrentlyduefeesor \axei Including,butnotlimitedto,realandpersonalproperty taxes,convention andtouristdevelopmenttaxes,utilitytaxes,and Local Business TaxReceipt Collected inthenormalcoursebytheMiami-Dade County TaxCollectorand County Issued parking tickets for vehicles reglsieredInthenameoftheabove firm,havebeen paid, 7.MIAMUDADE COUNTY CODE OF BUSINESSETHICSAFFIDAVIT (Article 1,Section 2-8.1 (i)and 2-1 1(b)())ofihe Miami-Oade County Code through (6)and(9)ofthe County Code andCounty Ordmonce No 00-1 amending Section2-T t.T(c)of me County Code) Firms wishing totransactbusinesswithMiami-DadeCounty must certifythatithas adopted aCodethat complies with therequirements ofSection 2-8*1 oftheCounty Code.TheCodeof Business Elhlcs shall apply toallbusinessthatthecontractordoeswiththeCounty andshall,ata minimum,-requirethecontractortocomply wllh all applicable goYemmentol rulesandregulations, I confirmthatthisfirmhas adopted aCodeofbusinessethics which complieswiththe requirements ofSections2-8.1oftheCounty Code,andthat such codeofbusiness ethics shallapplytoall business thai this firm doeswiththe County andshall,ata minimum, requirethe contractor to comply with allapplicable governmental rules and regulations. 8.MIAMI-DADE COUNTY FAMILYLEAVEAFFIDAVIT (ArticleVof Chapter U,oftheMiami-DadeCountyCode) Firms contractingbusiness with Miami-Dade County,which havemorethanfifty(50}employees foreachworking day duringeachof twenty (20)ormoreworkweeksinthecurrentorprecedingcalendar year,are requiredtocertifythattheyprovidefamilyleaveto their employees. Firms with less thanthenumber of employees Indicated above are exempt from this requirement,but must Indicate byletter(signed byanauthorizedagent)that It doesnothavethe minimum number ofemployeesrequiredby ihe County Code, I confirm thai If applicable,this firmcomplieswithArticleVof Chapter U oftheCountyCode,which requires thai firms contracting business with Miaml-Pade County which havemorethanfifty(50)employees foreach working day during eachof twenty (20)or moreworkweeks (n thecurrentor preceding calendar year are required tocertify that they provide family leave totheiremployees. 9.MIAMI-DADECOUNTYLIVINGWAGE AFFIDAVIT (Section 2-3.9 ofthe Miami-Dade County Code) All applicable contractors entering into a contract with the County shall agreetopaythe prevailing living wage required by this sectionoftheCountyCode. I confirm that If applicable,this firm compiles with Section2-8.9ofIhe County Code,which requiresthatallapplicableemployers enteringacontract with Miami-Dade Countyshall pay theprevailing living wageTeqUired bythesectionoftheCounty Code, 10.MIAMI-DADECOUNTYDOMESTIC LEAVE AND REPORTING AFFIDAVIT (Article 8,Section 11A-6Q -11A-67 ofthe Mlaml-Dade County Code) Firmswishingto transact businesswith Miaml-Dode Countymustcertify that It is In compliance with theDomesticLeaveOrdinance. I confirm thatifapplicable,this firm complies with the Domestic LeaveOrdinance.This ordinanceappliestoemployersthathave,in the regular courseofbusiness,fifty(50)ormoreemployeesworkingInMiami-DadeCountyforeachworking day duringthecurrent or preceding calendar year. 9/28/201\Pago 3 •Affirmation. I,being duly sworn,do attest under penalty of perfury that the eiitlty Is In Compliance with all requirements outlined Iri these Mtfgmi-Dade County Vendor Affidavits. I also attest that I wIlljcocH*i7^f?itli andkeep current all statements sworn to In theabove q.ffldavlls and registration application;|wjll notify the Mlaml-Dade Co^t^f^ndor Services Section Immediately If any of the statements altested hereto are no longer valid. (Sfghqturo of Affiant) o>wU n,5to\r" •(Date)~ x .printed Name!ofAf ftdnFand T\\\<Q Notary Public *- Stale oh Stale Notary Public Information (M^L _____J. County of SUBSCRIBED AND SWORN TO (or affirmed)before me fhh //doy < by*^^f^rsLi*iA l^AJrP/^/j^i$LJis\s ^e or she is personally known lojQ9h~*'-&*~~Or has produced 'sdenliikqlior)Q 20/_^5u type o(Identification-ProdOjpfd Print i,or;Sfortip of Nqtofy public 9/2B/2011 Page A (Seriof Number) %j0ff/^ Expifotiqn Dale WHIM Ndlpry Piiblk Seal (When'applicabfe) MAfllAL.GARCIA l\eCOWSS!ONifF06377B t=XPIR6S:;Oetober 1fe 2017 aonded%%8ryr^i#Uod^ejrs ^Af FIDAVIT D-1 Applicant Name:G"h <?V >4fr Ki&*h* Address:'(j\9)h Rvfrfcor DflM-j •go^h -MCUft*'r ft ^/^3.. Telephone Number:'^D^•fyfy jj^fl^6/ Pursuant to Miami-Dade County Resolution No.R-63Q-13,the undersigned certifies,to the best ofhisorher knowledge and belief,that: 1,.Withinthe past five(5)years,neithertheAgencynoritsdirectors,partners,principals, members Or board members: (i)have been sued byafunding source for breach of contract orfailureto perform obligations under a contract; (ii)have been cited bya funding source for non-compliance ordefaultunder a contract; (in)have beenadefendantinalawsuitbasedupon adontract with a funding source. Please listanymatterswhich prohibit the Agency from making the certifications requiredand explain -how the matters are being resolved (use separate sheet if necessary): This Is certified^my signature:lis Is certified^ %iwf. ^_^^om\'s Signature Print Applicant's Name Date SubsbjfySfrand.swoffi affirmed)before me this /)day of _ b\L~2^(/&i Jp LaJ^LlV^J^.He/sh&ls personally known to me dr has]presented a as Identificationnumber: (Print or Stamp of Notary):Expiration Date:C^LA /(*,*J&// Notary Seal: Notary Public -State o^yu/u^/.^'it*^_\""'^'^^L™ ,-i m •s FXPIRE6:October 18.20v ATTACHMENT E SWORN STATEMENT PURSUANT TO SECTION 287.133 (3)(a), FLORIDA STATUTES.ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TOIN THE PRESENCE OFA NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS 1.This sworn statement is submitted to ftljfimi-UAdj.fJ0y/><f^J by tfktpjh d''flU{£mdfjr.Qu /[LnaJAr ; (PrintindividuaPs name arfd titil)3 for LaL ^JLpi JjiflM: (PrintNameofentitysubmittingswornstatement) whose business address is 0 l$b Al/\%/Di-i^t*<_Q ^h Wttntt,ft 3V ^3 •and if applicable its Federal Employer Identification Number (FEIN)is 5"7~/oO^i3l ff theentityhasno FEIN,includetheSocialSecurityNumberofthe individual signing this sworn statement: 2.Iunderstandthata'"publicentity crime"asdefinedinparagraph 287.133 (1)(g),Florida Statutes,means a violation ofany state orfederallawbyaperson with respect toand directly relatedtothetransactionsofbusiness with any public entity or with anagencyor political subdivisionofanyother state or with theUnitedStates,including,butnot limited to,any bid orcontractforgoodsorservicestobe provided to public entity oragencyor political subdivision ofanyotherstateorofthe United States and involving antitrust, fraud,theft,bribery,collusion,racketeering,conspiracy,or material misinterpretation. 3.I understand that "convicted"or "conviction"as defined in Paragraph 287.133 (1)(b)t Florida Statutes,means a finding of guiit ora conviction ofa public entitycrime,with or without an adjudication of guilt,in any federal orstate trial court of record relating to charges brought by indictment or information after July 1,1989,asa result ofa jury verdict,nonjury trial,orentryofapleaof guilty or nolo contendere, 4.I understandthatan "affiliate"as defined in paragraph 287.133(1)(a)l Florida Statutes, means; A.A predecessor or successor ofaperson convicted ofa public entity crime;or B,Anentityunderthecontrolofanynatural person whoisactiveinthe management ofthe entity andwho has been convicted ofa public entity crime Theterm "affiliate"includesthose officers,directors,executives,partners, shareholders,employees,members,and agents who are activeinthe management ofanaffiliate.The ownership by one person of shares constitutinga controlling interestin another person,orapoolingofequipment or income among persons whennotforfair market value under anarm's lengthagreement,shallbeaprimafacie case thatonepersoncontrols another person.A person who knowingly enters intoajointventurewitha 1 of 2 person who has been convictedofapublicentitycrimeinFlorida during the preceding 36 months shallbe considered anaffiliate. I understand thata"person"asdefined In Paragraph 287.133(1 )(e),Florida Statutes., .means any natural person orentity organized under the lawsofany state or of the United States withinthelegal power to enter intoabinding contact and which bids or appliestobidoncontractsforthe provision ofgoodsorservicesletbyapublicentity,or which otherwise transacts orappliesto transact business with a public entity,The term "person"includes those officers,executives,partners,shareholders,employees, members,and agents who are activein management ofanentity. Based on information and belief,the statement which I have marked belowis true in relation to the entity submitting this sworn statement.(Please indicate which statement applies.) y*Neither the entity submitting this sworn statement,noranyof Its officers,directors, executives,partners,shareholders,employees,members,or agents who are active in the management oftheentity,noranyaffiliateof the entity has been charged witharid convicted ofa public entity crime subsequentto July 1,1989. ;Theentity submitting thissworn statement,or one or more ofitsofficers,directors, executives,partners,shareholders,employees,members,or agents who are activein the management of the entity,norany affiliate oftheentity has been charged with and conyfctedJof a public entity crime subsequentto July 1,1989.However-therehasbeen a subsequent proceedingbeforea Hearing Officer oftheStateof Florida,Division of Admlnlstrpve/ttearings and the Final Order entered by the Hearing Officer determined that it was notin the public interest to place the.entity submitting thissworn Statement on theconvicted vehdor list,(attache copybfthe final order). j UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR mkPUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE)ABOVE IS FOR THAT PUBLIC ENTlff ONLY AND,THAT THIS FORM IS VALID THROUGH DECEMBER 31 OFTHE CALENDAR YEAR IN WHICH IT IS FILED,(ALSO UNDERSTAND THAT 1 AM REQUIRED TO INFORIVl THAT PUBLIC ENTITY PRIOR TO ENTERING INTOA CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287,017 FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHAN££-fl^HE INFORMATION CONTAINED IN THIS FORM. Sworn to and subscribec)before me this // 20y^5>.PersonallyknownsS^^u^^ OR Produced Ideritifk^ilon (Type of Identification) (Printedtypedor st 2 of2 "^ (Signature) NotaryPublic-State of jVly corrjiiyiission expires JJcf'/&.t3_V/f MARIAL GARCIA MY COMMISSION #FF063776 EXPIRES:October 16,2017 aThry Malay PutthlInriniwfara lotary public) ATTACHMENT F Page1of2 Contracts and GrantsUnit Stamp Fiscal Unit Stamp [FOR IWA PURPOSES) FY 2014-15 M1AMUDADE COUNTY OFFICE OF MANAGEMENT AND BUDGET GRANTS COORDINATION . COST-BASED CONTRACT MONTHLYSUMMARY OFEXP£NDITURESREPO"Rt MIAMIDADEf Agency Name";••;*ABC Agency inc.Allocation Amount:$100,000 Agency Address["••'.123 Flagler St. Miami,FL 33130 Contract Number:15-ABCD-CB-A Ftemltto'Addressi.'-Y/P.O.Box 123459 Miami,FL 33130 Agreement Period:10/1/2014 -9/30/2015 Contact Person: Telephone;."•**! John Doe 305-555-5555 Ordinance Number:14-125,14-127,14-132 Program Name;*...Senior Meals Date:..December 16,2014 Prinl Month srwJYear Belov;: Actual operating expenses covering the Monthof;October 2014 are outlined In Column II below: mmmmmmmm Approved Budget Amount Monthly Expenses mmmmmmmmm '(^^^li^fff^jS^ftiHJ ]$RE(aEl$$S^ To ovoid delays \t\payment,provide complete back-up documentation forall expenses listed In Column H and provide appropriate authorization onthe signature page (Page2,over) Revised 10/1/2014 Page 2of2 1 1 v 'oO --.•-^VC Approved Bii^gdf Line Items"x «''-r'.v"%%- ^^____^—7_^__\_^__% Approved Budget Amount mmmmms Monthly Expenses ^^vpM4\tee;Only\v^: ^^^^feWliHi^^nli INDIRECTCOST$^\*•-V V-_C o;~-V\,«**i^ TOTALS;$$ CASH ADVANCE APPLIED: Donot fill outthisport/on. AMOUNT TO PAY: AUTHORISATION I hereby certify thai this expense report submitted bythe wirfenigncfi constitutes approved budgof expenses during ihe period listed above,and that noexpenses for which reimbursementisrequestedhasbeetiorwillbereimbursedby <iny other funding sources Executive Director/Agency Designee Print Name Print TUlt County/Department Use Only CO.NOTE: CO.APPROVED BY; DATE'. FISCAL PREPARED BY: Executive Director/Agency DesigneeSignature December 16.2014 Dole INVOICE #:• VENDOR U: AMOUNT TO PAY: SUPPORTING DOCUMENTATION FOR THIS PAYMENT ON FILE WITH DEPARTMENT Revised 10/1/2014 Ml A N H 5 S D g l %i \ 6 j ^ o i t i $ ^ Co . p t r ^ ' ^ C c $ r ^ •{ N a m e ^ t l e ^ ^ ' } ] | ^ p ^ n ^ P ^ ^ | ^ ^ JR j o g r a i ^ N a n r i e : : : pa i » ] | y ; § ^ § ^ ^ ; ^ ^ 1. If ap p l i c a b l e , to t a l n u m b e r o f en r o l l e d a g e n c i e s tr a n s f e r r e d fr o m th e pr e v f o u s c o n t r a c t y e a r . 2 . T o t a l n u m b e r o f n e w a g e n c y r e c i p i e n t a p p l i c a t i o n s ac c e p t e d th i s re p o r t i n g pe r i o d . P a g e 1 of 2 AT T A C H M E N T <3 .r •" • ' £ " ; ' : • • ' • *•* ' ; ' : ' OG C 0 2 5 ( r e v . 10 / 1 9 / 0 9 ) $ & 8 & W f f l % _ W & B £ _ m & & 8 ^ ^ Li s t Na m e s o f Cl i e n t s Se r v e d th i s Mo n t h ( I f Ap p l i c a b l e ) ; ^ a a a ^ a i l S B B a B f f l S B B ^ ^ P r o g r a m P r o b l e m s E n c o u n t e r e d th i s M o n t h : i i i i l l i ^ Is Te c h n i c a l A s s i s t a n c e N e e d e d ? (f Y e s , Pl e a s e Ex p l a i n : i s i ^ i l l i g i ^ ^ C o m m e n t s : g ^ & ^ & l ^ A u t h o r i z e d P e r s o n n e l (P r i n t N a m e & Ti t l e ) A u t h o r i z e d S i g n a t u r e D a t e P a g e 2 o f 2 O G C 0 2 5 ( r e v . 10 / 1 9 / 0 9 ) ATTACHMENT H ContractsendGrantsUnit Stamp Fiscal Unit Stamp (FOR IWA PURPOSES) FY 2014 -15 MIAMI-DADE 'r^^^i^^^k-y^J§^<''AUocltiS^A^ufi^J^i ^CiJft^Vc^oijiiJ^I;;^. ft^ftt&"Ai3S^Vtj5^:Ag^efftejlf^10/1/2014-9/30/2015 £oh^fi^rso^!%^ ,Tetepnon0&&*y jv-v:^,^ Ordinance Number:^'v\14-125,14-127,14-132 Ditef %\\^;..«i ^December 16,2014 Approved Budget Amount _m____m_w Actual expenses from Oct,1,2014 through Sep.30,2016 b r£E<^;cOSis^^ " - (Please goloPage 2,over) Revised 10/1/2014 Approved Budget Line tifemsr, indirect costs:\Ty,>yrv».\"*/nA^W TOTALS: AUTHORIZATION Approved Budget Amount Actual expenses from Oct.1.2014 through Sep.30,2015 •»4 Closeout /Final Amount OWIB UseOnly (Do not write Inthis column) I hereby ccrlify (hot this oxpeose report submitted bythe undersigned constitutes nppraved budget expenses (hiringthe period listed flbove,nnd Ihflt no expenses for which reimbursement is requested hasbeenorwillbe reimbursed by other funding sources. Executive Dlroctor/Apency Designee Flint Nnme Print Title County/Deparimeni Use Only CO.NOTE: CO.APPROVED BY: DATE; FISCAL PREPARED BY: DATE: FISCAL APPROVED BY: DATE: INVOICE*: VENDOR it: AMOUNT TO PAY Executive Director/Agency Designee Signftturo 12/16/2014 Qulo SUPPORTING DOCUMENTATION FOR THIS PAYMENT ON FILE WITH DEPARTMENT Revised 10/1/2014 ATTACHMENT I PROVIDER'S DISCLOSURE Of SUBCONTRACTORS AND SUPPLIERS (Ordinance 97-104) Name of Organization:lofboi/fh/UfOml Address:k%k>cffeff-0&(/€, REQUIREDLISTINGOF SUBCONTRACTORS ON COUNTY CONTRACT In compliance with Miami-Dade County Ordinance 97-1 04,the Community Based Organization must submit the list cf first their subcontractors or sub-cohsuitants who will perform any part of the Scopeof SewicesiAforfc if this Agreement is for $1OfyOOO or mora The Community Based Organization must complete this information.If the Community Based Organization will not utilize subcontractors,then the Community Based Organization rriust state "No subcontractors will beused";do not state "N/A". Name of subcontractor or Sub-consultant Address City AND STATE P/A-M Sobcpnir^c.li>a CssiflL*V£*J REQM1RED LIST OF SOPPPERS ON COUNTY CDNTRACT in compliance with Miami-Dade County Ordinance 97-:104,the Community Based Organization mustsubmita list ofsupplierswho will supply .materials|pr theScope;ofServices to the Community Based Organization,ifthisContract Agreement is $100,000 ormore. The Community Based Organization must fill out this infdrrhation.if the Community Based Organization will notvuse;suppliersv the-Community Based Organization muststate "No supplierswill toe |s^"V ^d not state"N/A'v NAME OF SUPPLIER ADDRESS t City and State M':'"'""'^J-4 &^pp//e\<S C^il)'k)£Utetf thereby certify that the foregoing information is true, Signature of Authorized Representative: Title:UxV-tA f^s^nx^/P^ Firm NarriB:q* Addressfa/S?) f ^€w M.ID%.SJ^OPWS/ ___*_City/St Telephorw:^)^M^cOSMFax^m<fSBr^^E-mail >s_/y3 <^^^H^r Psai^^&yi Page1 of 1 1-1 t (USESERVICE PROVIDER'S LETTERHEAD) ATTACHMENT J AUTHORIZED SIGNATURE FORM DATE; This formcertifiesthe names,titlesand signatures ofindividuals authorized bythe Provider to sign contracts,checks,budget revisions,paymentrequests,andother requests thatmaybe requested bythe Officeof Management and Budget-Grants Coordination (OMB-GC)for disbursement offunds. Attached hereto and incorporated hereinisacertifiedcopyofaduly authorized and executed resolution passed bytheProvider'sBoardthatprovidesforthis authorization.Thesesignatureauthorizations are retained bythe OMB-GC for auditing purposes.ShouldtheProvider desire to change the information on this document,a certified and authorized and executed Resolution describing the desired changes should be submitted to the OMB-GC. III. IV. NAME /please type)TITLE (please type) Prime Contracts and Subcontracts #w*& Checks (List amount limlfsl Budget Revision Requests Payment Requests .fJ__^^JsSLM' ^WW ^e_W 0&& «!>,.»Tgh ii Jffl_M..• a!iSf•• SIGNATURE £fiH m ist?* _M_M- DATE:3ptyS South'Miami THE CITY OF PLEASANT,LIVING$Kf&£5 U\5 JUL 21 IP te2t i AUTHORIZED SIGNATURE FORM ATTACHMENT J Thisform certifies thenames,titlesand signatures of individuals authorized bythe Provider tosign contracts, checks,budget revisions,payment requests,andotherrequests that may be requested by the Officeof Grants Coordination (OGC)for disbursement of funds.Attached hereto and incorporiated herein isa certified copy of a duly authorizedandexecutedresolutionpassedbythe Provider's Board that providesforthisauthorization. These signature authorizations are retained by the Office of Grants Coordination for auditing purposes. Should the Provider desire to change the informationon this document,a certified and authorized and executed Resolution describing the desiredchangesshouldbe submitted to the OGC. NAME (please type) I.Prime Contracts and Subcontracts Steven Alexander Alfredo Riveroi II.Checks(Listamount limits) Steven Alexander Alfredo Riyerol III.Budget Revision Requests Steven Alexander Alfredo Riveroi IY.Payment Requests Steven Alexander Alfredo Riveroi TITLE (please type) City Manager Chief Financial Officer City Manager Chief Financial Officer CityManager Chief Financial Officer City Manager Chief Financial Officer SIGNATURE CityofSouthMiami I 6130SunsetDrive I South Miami,FL 33143-5093 305.663.6338 I southmiamifl.gov