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Res No 030-16-14585RESOLUTION NO,030-16-14585 A Resolution authorizing the City Managerto execute Amendment Oneto the fiscal year2015grantagreementwith Miami-Dade County forthe After SchoolHouse (Tutoring)grant. WHEREAS,theCity of SouthMiamiwasawardedagrantfortheAfterSchoolHouse (Tutoring)Program from Miami-Dade County byand through itsOffice of Grants Coordination intheamount of $24,098 withanexpirationdate of September 30,2015;and WHEREAS,AmendmentOnetotheagreementprovidesadditionalfundingfortheAfter SchoolHouse(Tutoring)Program's servicesintheamount of $18,073andextendsthecontract for9 months to June 30,2016;and WHEREAS,theMayorandCityCommissionauthorizetheCityManagertoexecute AmendmentOnetothe agreement withMiami-Dade County's Office of Grants Coordination to extendtheexpirationdatefromSeptember30,2015toJune30,2016andacceptadditional fundingintheamount of $18,073fortheAfterSchoolHouse(Tutoring)Program. NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA THAT: Section 1:The City Manager is hereby authorized to execute Amendment One of the grant agreement with Miami-Dade County Office of Grants Coordination forthe After School House(Tutoring)Program toextendtheexpirationdatetoJune 30,2016andacceptadditional fundingintheamount of $18,073.Thegrantagreementandamendmentareattachedtothis resolution. Section 2:This resolution shallbeeffective immediately after the adoption hereof. PASSED AND ADOPTED this1_6thday of February ,2016. .ATTEST:APPROVED: (P^G^^y^^e^t^J2f MfiMU- ^erfY CLERK ^"f MAYOR 1/COMMISSION VOTE:5-0 READ AND APPROVED AS TO FORM Mayor Stoddard:Yea LANGUAGE<LTiSALITY AND Vice Mayor Welsh:Yea EXECUTI0N TBEREOF:^^)Commissioner Edmond:Yea Commissioner Liebman:Yea Commissioner Harris:Yea CI1 roi South'Miami THE CITY OF PtfASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To:The HonorableMayor&MembersoftheCity Commission From:Steven Alexander,CityManager Date:February 16,2016 Agenda ItemNo.S Subject: Background: Grantor: Grant Amount: Grant Period: Attachments: AResolutionauthorizingtheCityManager to execute Amendment One to the fiscal year 2015 grant agreement with Miami-Dade County forthe After SchoolHouse(Tutoring)grant Miami-Dade CountybyandthroughitsOfficeofGrantsCoordination awardedtheCityofSouth Miami $24,098 to fundthe Afterschool House (Tutoring)Program.Thegrantperiod begins on October I,2014 andendson September 30,2015. Amendment One totheagreementprovides additional funding forthe AfterSchoolHouse (Tutoring)Program'sservicesintheamountof $18,073 and extends the contract for9months to June30,2016. TheCityofSouth Miami will be allocating the funds tohelp support the City's Afterschool Program by paying forthree(3)part-timeinstructors' salaryat$6,024each,foratotaJof $18,073. The contract is retroactive and the City will reimburse anypayments accruedfrom October I,2015 todateandthroughJune30,2016. Miami-Dade County Office of Management and Budget Grants Coordination (Formerly Known AsDepartmentof Human Services)- Local Granting Agency $18,073 October 1,201S throughJune30,20)6 Miami-Dade FY 2015 Contract Amendment One Resolution 112-15-14451 /Miami-Dade FY 15 Contract #15-SMIA-CB (Cy>^15-SMIA-CB -••;> -X0*AMENDMENT #1 f00#^TO FY 2014-2015 CONTRACT BETWEEN A^MIAMI-DADE COUNTY CITY OF SOUTH MIAMI tftf**^AND Miami-Dade County by and through itsOfficeof Management and Budget -Grants Coordination locatedat 111 N.W.1st Street,22nd Floor,Miami,FL33128(hereinaftercalled "the County*)andCityof South Miami locatedat6130 Sunset Drive,South Miami,Florida 33143 (hereinafter called "the Provider")hereby agree on this J^day of fWTl ,2016 to amend the Grant Agreement dated July 27,2015 between theCounty and theProvider (hereinafter called "the Agreement"). WHEREAS,theCountyandtheProvider entered intothe Agreement fortheprovisionof Human and Social Services;and WHEREAS,theAgreement allows foramendmentby written consentoftheCountyandthe Provider;and WHEREAS,through itsbudget approval process,the Board of County Commissioners voted on 9/17/2015 to provide additional fundsto Provider pursuanttothisAgreementforan additional nine (9)month period from October1,2015 through June30,2016;and WHEREAS,pursuanttotheAgreement,Providerprovidesthe following programs: ProgramA Elderly Services -South Miami SeniorMeals;and ProgramBThe Afterschool House (Tutoring) WHEREAS,the parties wish to attach and incorporate herein an Attachment A(A1)and A(B1) Scopeof Services,an Attachment B(A1)and B(B1)Budgets,an Attachment B1(A1)and B1(B1) detailed project budget andsourcesanduses statements,andan Attachment B-2(B)Agency-Wide Budget,all of which said new attachments shall pertain tothe period of time from October 1,2015 through June 30,2016,in order to reflect the additional services and funds provided pursuant to this Amendment, NOW,THEREFORE,in consideration ofthe mutual covenantsrecordedhereinandmadepart ofthisAmendmentandincorporatedhereinbyreferenceasiffully set forthherein,theCountyandthe Provider agree to amend the Agreement as follows: I.The 'whereas'clauses aboveare fully incorporatedand adopted herein as if fully set forth herein. Page 1of5 15-SMIA-CB II.Article 2.AMOUNTPAYABLE ishereby amended to increase themaximumamountpayable for the services rendered under this agreement as follows: ElderlyServices-South Miami SeniorMeals from $18,400 to $32,200 TheAfterschoolHouse(Tutoring)from $24,098 to $42,171 The increase in funds described above pertains totheperiodoftimefrom October 1,2015 through June 30,2016.Both parties agree thatthis contract iseffective as of October 1,2014 through June 30,2016.The funds added hereinfortheperiodoftimefrom October 1,2015 through June 30,2016 shallonly cover expenses incurredby Provider during the periodof time from October 1,2015 through June 30,2016. The rest of Article 2 shall remain unchanged. III.Article 3.SCOPE OF SERVICES is hereby amended as follows: Attachment A(A1)and A(B1)Scope of Services shall be attached hereto and incorporated herein and shall pertain to the period of time from October 1,2015 through June 30,2016. The rest ofArticle3 shall remain unchanged. IV.Article 4.BUDGET SUMMARY is hereby amended as follows: The followingshall be attached hereto and incorporated herein andshall pertain totheperiod of time from October 1,2015 through June 30,2016: (1)Attachment B(A1)and B(B1)Budgetsforfundsallocated under this Agreement as amended;and (2)Attachment B1(A1)andB1(B1)detailedproject budget and sources and uses statements; and (3)Attachment B-2(B)Agency-Wide Budget,whichshallreflecttheProvider'sprojected revenues byfunding source andbytypeof expense,includingdirect and indirect expenses. The rest ofArticle4shall remain unchanged. V.Article 5,EFFECTIVE TERM is hereby amended as follows: Both parties agree that the effective term of this Agreement shall commence on October 1, 2014 and terminate at the close of business on June 30,2016. The rest ofArticle5 shall remain unchanged. Page 2of5 15-SNHA-CB VI.Article 7.INSURANCE,Section B(J)is hereby amended as follows: The Provider shallbe responsible for assuring that the insurance certificates required in conjunctionwiththisSectionremaininforceforthedurationoftheeffectivetermofthis Agreement (October 1,2014through June 30,2016). The rest ofArticle7 shall remain unchanged, VII.Article 24,Section (J)is hereby amended as follows. "Attachment K:UpdatedBackground Screening Affidavit"isherebylisted beneath "Attachment J:Authorized Signature Form." The rest ofArticle24 shall remain unchanged. Attachment K,Updated Background Screening Affidavit,attachedhereto,ishereby addedandincorporatedasiffully set forth inthisAgreementas amended. VIII,Ail Provider's obligations pursuanttotheAgreementremain ongoing,including butnot limited tothe following:The Provider herebyagreesto maintain andtosubmittotheCounty updatedandcurrentlicenses,permits,backgroundchecksandinsurancecoverage,as applicable,during the extended term of this Agreement,pursuant to Article7.INSURANCE andto Article 8.PROOFOFLICENSUREANDBACKGROUNDSCREENING;andto provide updated disclosures and notifications pursuant to Article 9 CONFLICT OF INTEREST and Article 12.NOTICE REQUIREMENTS.Additionally,theProvider agrees tosubmittothe County updated Attachment(s),including updated sworn,notarized Affidavits),within ten (10) daysofthe occurrence ofany material changetothe information contained in the following Attachments to the Agreement Attachment C:Collusion Affidavit Attachment D:Miami-Dade County Affidavits Attachment D-1:Due Diligence Affidavit Attachment E:State Public Entities Crime Affidavit Attachment I:Listof Subcontractors and Suppliers Attachment J:Authorized Signature Form IX.All references in the Agreement to: (1)Attachment A(A)and A(B)andtheScopeof Services shall referbothto Attachment A(A)and A(B)andAttachment A(A1)and A(B1). (2)Attachment B(A)and B(B)shall refer both to Attachment B(A)and B(B)and Attachment B(A1)and B(B1). (3)Attachment B1(A)and B1(B)shall refer both to Attachment B1(A)and B1(B)and Attachment B1(A1)and B1(B1). (4)Attachment B-2 shallreferbothto Attachment B-2 and Attachment B-2(B). Page 3of5 15-SMIA-CB | X.Otherthanasexpresslyamended herein,all othertermsand conditions oftheAgreement shallremainin full forceand effect,ifanyconflictin language exists between the Agreement andthis Amendment #1,the language inthis Amendment #1shallprevail. XI.ThisAmendment#1isherebymadeapartoftheAgreementandis binding uponthe County andtheProvider This Amendment #1 shall be effective asof October 1,2015,once it has been signed bybothparties,andshallexpireon June 30,2016. Page 4of5 15-SMIA-CB IN WITNESS WHEREOF,the parties hereto have caused this Amendment #1tothe Agreement tobe executed bytheirofficials thereunto dulyauthorized. CITY OF SOUTfcWWIAMI By: Name:--^ffWr)ft/fp/hj/<#- Title:C}<U*h4&n 4-e#r Date:tiftrtL\?.£&Lt Attest: Authorized PerstnT'OR NotaryPublic PrintName:Maria M.Menendez Title:(/JiJU^ CorporateSealORNotarySeal/Stamp: MIAMI-DADE COUNTY viMwfffrBy:* Name: Title:Mayor or Mayor's Designee Date:4-\i{fjl(^ Attest:HARVEY RUVIN,Clerk Boardof County Commissioners By: Print Name: Page 5of5 S^*,<£^kX**-CL^ /.ov':..:...."'-..- ATTACHMENT A (A1) MIAMI-DADE COUNTY OFFICE OF MANAGEMENT AND BUDGET GRANTS COORDINATION SCOPE OF SERVICE NARRATIVE SECTION I:GENERAL INFORMATION Name of Organization:Citvof South Miami,Parks and Recreation Department Address:6130 Sunset Drive,South Miami,Florida 33143 Program Contact Person:Jennifer E.Korth,Grants and Sustainable Initiatives Administrator Phone Number:305-668-2514 Fax Number:305-663-6345 E-mail Address:ikorth@southmiamifl.gov Fiscal Contact Person:Alfredo Riverol,CFQ Phone Number:305-663-6343 Fax Number:305-668-7388 E-mail Address:ariverol@southmiamifl.gov Board President/Chair:N/A Phone Number:N/A Fax Number:N/A E-mail Address:N/A Non-Profit Entity•For-ProfitEntity• Contract Amount:$13,800 Contract Period:October 1,2015 -June 30.2016 SECTION II:PROGRAM NARRATIVE Descriptive Program Name: Elderly Services -South Miami Senior Meals Describe the program goals: The Senior Meals Program will provide positive social,cultural,educational,and recreational opportunities for seniors residing in the Citv of South Miami.In addition,the program will create a healthy environment for our senior population by encouraging physical activities,and providing nutritional meals,which will lead to a healthier lifestyle for the targeted population.Services will be provided to residents at the HUD Senior Center for participants regardless of race,religion,gender,or family income level that are 60 years and older. Page 1of3 ATTACHMENT A(A1) Describe the program and services and how program funding will be used: Through our Parks and Recreation Department,the Cityof South Miamiwill provide prepared meals to sixty-nine (69)residents that participate in activities at the HUD Senior Center located in South Miami. Identify what Commission District(s)will be served:District 7. Identify the target populationthat will beserved(i.e.,children/students,seniors,adults,families, general population,businesses etc.):Seniors. Identify thetotalnumberofthetarget population served (if morethanoneservice,defineforeach): 69, SECTION IH:PROFILE OF SERVICES Annualworkload measures (for each typeofservicetobeprovided including thenumberofclientsto beserved in the program)[i.e.,3hoursofafter school carefor twenty-five (25)children ages 5-10, one home delivered meal for50 seniors every day (18,250 meals)]: The Senior Meals Program will provide two(2)pre-packaged meals (cantina-style)tosixty-nine(69) residents at the HUD Senior Center every Friday.The program will provide approximately 138 meals per week (69 seniors X2 meals per week)for39 weeks,foramaximumof6,301 ($13,800/$2.19 per meal)meals during the contract period. Unit Cost (Define the unit(s)ofserviceand detail the unit cost(s)for the service): $13,800/69 clients =$200.00 per client. Identify the period of service delivery for program component(s)that WILL NOT be provided year- round:N/A. Totalnumberofunduplicatedclientsthat will beserved during theprogramyear is:69. Total number of clients receiving ongoing services:69. Total number of new clients will be:0. A typical client will be in the program for:0 day(s)12 month(s)0 week(s)0 hour(s) Whatisthedefinedworkload measure (mealsprovided,therapy,tutoring,or after-school care hours, programcompletion,employment,etc.):mealsprovided. Thetotal number ofworkload measures that will beprovidedduringtheprogramyear:6,301meals. Location of Service Site(s)and Hours of Service at each Site:(Listalladministrativeandprogram sites including the physical street address with zipcodes,contact information andthehoursof operation for each site): Page 2of3 ATTACHMENT A(A1) The Cityof South Miami Senior Center is located at6701 SW 62nd Avenue,South Miami,Florida 33143.The hours of operation are Monday-Friday from 7:00 am -3:00 pm. The service site phone number is:(305)663-6319;email:qpough@southmiamifL.gov. SECTION IV:STATEMENT OF OBJECTIVES:(Define measurable and specific program objectives. Please quantify and note timeframe forcompletionof each objective [i.e.,75%ofchildren attending after school tutoring program will increase theirreading score bya full letter grade as measured by pre and post-testing during the contract year]). *One hundred percent (100%)of the elderly participants that receive weekend meals will satisfy one of their basic needs. *Ninety percent (90%)of the elderly participants will gain sufficient nutrition from the meals provided which will be measured by the type of menu provided. *Ninety percent 90%of the elderly participants will be satisfied with the services provided which will be measured by surveys. BACKGROUND SCREENING INFORMATION The program(s)is serving "at-risk"population:Yes ...X...NoN/A The minimum age fora client is:60 years. The maximum age fora client is:N/A years. Staff or volunteers working directly with seniors for more than 10 hours:Yes...X...No ,,..N/A SECTION V:ORGANIZATIONAL SUPPORT ACTIVITIES Describe how your organization will do outreach andpublic awareness of program activities: Public announcements will made during televised City Commission meetings>and on the City's Web. Describe how your organization will complete a self-assessment of its services throughout the program year (i.e.,client satisfaction questionnaires,online surveys,independent organization audit review,etc.):Annual survey. SECTION VI:CERTIFICATION I certify that the Scope of Services of the program will be carried out as described above.I also understand that I must receive prior formal approval from Miami-Dade County Officeof Management and Budget^Grants Coordinationforanyvariationsfromthe operations and performance described j Signature and Title of Persorfuompleting Form Print Name and>*Title C^t^^^J[{ f } Page 3of3 j Attachment B1(A1) City of South Miami Elderly Services -South Miami Senior Meals Miami-Dade County October 1,2015 -June 30,2016 DIRECT COSTS j Contractual Services Senior Meals ($13,800): | Beginning October 1,2015 through June 30,2016,the City of South Miami Parks and | Recreation Department staff will distribute two (2)prepackaged meals (cantina-style)to j approximately sixty-nine (69)residents at the HUD Senior Center every Friday.These meals j will be prepared by the catering company Montoya Holdings,Inc.ata cost of $2.19 per meal.In j total,the program will provide approximately 138 meals to resident at the HUD Senior Center j every Friday (one meal for Saturday and Sunday)for 39 weeks;for a maximum of 6,301 meals j ($13s800/$2.19 per meal)during the contract period.j The Senior Site Manager andthe Recreational Leaders I arethe staff persons responsible for j the administrative functionsrelatedtothis program.Theirsalariesand all othercostsrelatedto ] theprogramarecoveredbythe City ofSouth Miami.\ TOTAL AWARD:$13,800 Page 1of1 /IfU^-rvr^'6(Al> ISjmiiaaifeal IQiiiJiiifi^Sfej UNE ITEM BUDGET FORM Date 2/17/2016 •iSgS.Sg;u»iig^ Cityof South Miami Vfrrln Elderly Services -South Miami Senior Meals Budget Period Oct.1,2015-June 30,2016 I.II.III.IV.V.TOTAL:L -V.I./TOTAL ^ISSSKSwammsmms Total Cost to Agency by Revenue Source Total Cost to Agency %of Total wM-m&®®&&®*&k County Federal City/State Ail Other Of Each Line Item For the Budget Period Percent of Total Charged to This Award ^ftiS^P^-^^^-^^s^Si.;V'-^f^^P^®^^--^v^^'V^ffi!This Award County Funding All Other County Funding Total Federal Funding Total City/State Funding Total Other Fundingii»^^ Personnel 1.Position . Fringes 2.Position . Fringes 3.Position Fringes 4.Position . Fringes . 5.Position Fringes . S.Position . Fringes . 7.Position . Fringes . Travel (describe in narrative)- Supplies (describe in narrative)- Equipment (describe in narrative)- Contractual Services (describe in narrative)13,800 13,800 100% Other Direct Costs (describe in narrative) Other Direct Costs (describe in narrative)- Other Direct Costs (describe in narrative)- Other Direct Costs (describe in narrative)- W^SS^S^^^-7f-J'.i'A:.'.•'^z'^m'^^ Personnel 1.Position . Fringes 2.Position Fringes . Indirect Costs (describe in narrative) Indirect Costs (describe in narrative)- TOTAL AWARD:13,800 -•--13,800 Requested By:AVfoc^n £\JIVD(Approved By:f>\<^f^T^AY,a *-ctt Y Ml Board Pi /Vice President Name Board Pre:ice President Signature Date Reviewed By:Approved By: OMB Contracts Officer Signature Date OMB Contracts &Grants Administrator Date Fiscal Approval (if needed) Accountant Supervisor: ATTACHMENT A (B1) MIAMI-DADE COUNTY OFFICE OF MANAGEMENT AND BUDGET GRANTS COORDINATION SCOPE OF SERVICE NARRATIVE SECTION I:GENERAL INFORMATION NameofOrganization:CitvofSouth Miami,Parks&Recreation Department Address:6130 Sunset Drive,South Miami,Florida 33143 ProgramContactPerson:JenniferE.Korth,GrantsandSustainable Initiatives Administrator Phone Number:305-668-2514 Fax Number:305-663-6345 E-mail Address:ikorth@southmiamifl.gov Fiscal Contact Person:Alfredo Riverol,CFO Phone Number:305-663-6343 Fax Number:305-668-7388 E-mail Address:Ariverol@southmiamifl.gov Board President/Chair:N/A Phone Number.N/A Fax Number:N/A E-mail Address:N/A Non-ProfitEntityDFor-ProfitEntity• Contract Amount:$18,073 Contract Period:October 1.2015-June 30,2016 SECTION II:PROGRAM NARRATIVE Descriptive ProgramName:The Afterschool House (Tutoring) Describe the program goals: Thegoalofthe Afterschool House (Tutoring)Program isto provide positive social,cultural educational,andrecreationalopportunitiesfor children residing in the Citv ofSouth Miami.The program will also create a friendly environment andessentialafter-school services to participants regardless of race,religion,gender,family income,and/or ability topayforchildren ages 5-14 years (kindergarten to eigth grade). Describetheprogramand services andhowprogram funding will beused: The Afterschool House Program operates from August -June.Funding will be used toprovide tutoring services which will includereadingandmathcurricula,as well as homework assistance. Identifywhat Commission District(s)will be served:District7 Page 1 of 4 ATTACHMENT A(B1) Identifythe target population that will be served (i.e.,children/students,seniors,adults,families, general population,businesses etc.):Children,ages 5 -14. Identify the total number of the target population served (ifmore than one service,define for each): One hundred (100)children (Thisisacorrection because in years past the scope andmonthly progress reportsfortheAfterschool House Programincludedtheparticipants from boththe Afterschool House Program and the Summer Camp Program.The participants fromthe Summer CampProgram should notbe included because itisnotfundedthroughthis grant The Summer Campis solely funded bytheCity of SouthMiami,) SECTION III:PROFILE OF SERVICES Annual workload measures (for each type of service tobe provided including the number of clients to be served in the program)[i.e.,3 hours of after school care for twenty-five (25)children ages 5-10, one home delivered meal for50 seniors every day (18,250 meals)]: The program takes place 39 weeks throughout the year and one hundred (100)children grades K through 8th grade will participate intheprogram. Unit Cost (Define the unit(s)of service and detail theunit cost(s)for the service): The unit cost to serve one hundred participants (100)is $180.73. Identify the period of service delivery for program component(s)that WILL NOTbe provided year- round: Winter Recess (December 23rd -January 3rd),Spring Recess (oneweekinMarch),Summer Recess (June through August), Total number of unduplicated clients that will be served during the program year is:100. Total number of clients receiving ongoing services:100. Total number of new clients will be:0 Atypicalclient will bein the program for:day(s)month(s)39 week(s)hour(s) What is the defined workload measure (meals provided,therapy,tutoring,or after-school care hours, program completion,employment,etc.):After-school care hours/tutoring 1.5 hours per day (1 hour of homework,30 minutes reading). The total number of workload measures that willbe provided during the program year:29,250 hours of after-school care/tutoring assistance (100 children x 1.5 hours per day x5 days per week x 39 weeks). Page 2of4 ATTACHMENT A(B1) Location of Service Site(s)and Hours of Service at each Site:(Listall administrative and program sites including the physical street address withzip codes,contact informationand the hours of operation for each site): *The Afterschool House (Tutoring)Program is located at the Gibson-Bethel Community Center, Murray Park -5800 SW 66th Street,South Miami,Florida 33143. *Hours of Operation for the Center are Monday -Friday,5:00 am -10:00 pm,Saturday,9:00 am -6:00 pm,and Sunday,10:00 am.-2:00 pm and services will be provided from 2:00 pm - 6:00 pm,Monday -Friday. *Afterschool House (Tutoring)Program hours of operation:Monday-Friday,2:00pm -6:00pm, excluding holidays. Theservicesitephonenumberis:(305)663-6319;email:gpough@southmiamifl.gov. SECTION IV:STATEMENT OFOBJECTIVES:(Define measurable andspecificprogramobjectives. Please quantify andnote timeframe for completion of each objective [i.e.,75%of children attending after school tutoring program will increase their reading score by a full letter gradeas measured by preand post-testing duringthe contract year]). «Eighty percent (80%)ofthechildren will increase their reading fluencyand comprehension as measured by various tests. o Ninety percent (90%)ofthe students will completetheirhomework assignments as measured by report cards. «Ninety-five percent (95%)ofthechildren will participatein educational activitiesas measured by the participation log. BACKGROUND SCREENING INFORMATION The program(s)is serving "at-risk"population:Yes ...X...No N/A The minimum age fora client is:5 years. The maximum age fora client is:J4 years. Staff orvolunteers working directly with children for more than 10 hours:Yes...X...No ^^N/A SECTION V:ORGANIZATIONAL SUPPORT ACTIVITIES Describe how your organization will dooutreachand public awarenessof program activities: Public awareness and outreach will be communicated through public announcements during televised City Commission meetings,City's website,and fivers. Describe howyourorganization will complete a self-assessment ofits services throughoutthe program year (i.e.,client satisfaction questionnaires,online surveys,independent organization audit review,etc ):ParentSurveys which are conducted onceayearandreportcards which are collected four (4)times a year. Page 3of4 ATTACHMENT A(B) SECTION VI:CERTIFICATION I certifythat the Scope of Services oftheprogram will becarriedout as described above.I also understand that I must receive prior formal approval fromMiami-Dade County Officeof Management and Budget—Grants Coordinationforanyvariationsfromthe operations and performance described above. Signature and Titleof Persdn Completing Form Print Name and Title Vhv'Vc^a^<*(kcvcoW) Page 4of4 Attachment B(B1) WMWSMM&^W^^S^QBimW^MM^X^^^l J^igMi^eSStl^ 1/8/2016 ft^S&^%ff-$W#ffi^^ City of South Mfaml TheAfterschoolHouse {Tutoring) ^^i^Bu'dSet^erloiJ^l^^ Oct.1,2015 -June 30,2016 paimy»raB^^•-::-^TOTAtr!.-'-.V.v::^|^NVirJ/ZTOTAL^-.v^Sl Total Cost to Aqency by Revenue Source Total Cost to Agency %of Total County Federal City/State All Other Of Each Line Item For the Budget Period Percent of Total Charged to This Award This Award County Funding All Other County Funding Total Federal Funding Total City/State Funding Total Other Fundingw^mf^^^^^^^^^^^w^^ Personnel 1.Position Part-Time Instructor 6,024 6,024 100% Fringes Josephine Anderson - 2.Position Part-Time Instructor 6.02*6,024 100% Fringes Julio Leufeca - 3.Position Part-Time Instructor 6.025 6,025 100% !Fringes Eua Codrington - 14.Position - 'Fringes - 5.Position - Fringes !- 6.Position - Fringes - 7.Position - Fringes - Travel (describe in narrative)- Supplies (describe in narrative)- Equipment (describe In narrative)- Contractual Services (describe in narrative)- Other Direct Costs (describe in narrative)- Other Direct Costs (describe In narrative)- Other Direct Costs (describe in narrative)- Other Direct Costs (describe in narrative)- |ifiBfi^^<^W Personnel 1.Position - Fringes - 2.Position - Fringes - Indirect Costs (describe in narrative)• Indirect Costs (describe in narrative)- TOTAL AWARD:18,073 ----18,073 Requested By:/\t&fc<\o Kwi-^VD I erector/Agency Designee Name Reviewed By: OMB Contracts Officer Signature Mill Date Date Approved By; ^ Date Fiscal Approval (if needed) Approved By: OMB Contracts &Grants Administrator Accountant- Supervisor: Attachment B1{B1) City of South Miami The Afterschool House (Tutoring) Miami-Dade County October 1,2015 -June 30,2016 DIRECT COSTS Personnel:Salaries Teachers/Instructors ($18,073): These lineitems represent the salaries ofthree(3)part-time instructors.These instructors will dedicate 100%of their time to students enrolled in the Afterschool House (Tutoring)program. These instructors will provide tutoring and homework assistance for children participating in the program.Grant funds are being charged 100%of these positions'salaries fortheperiodof 18 - 25 weeks,depending on the hours workedper week.AfterCountyfunds are expended,the Cityof South Miamiwill continue topayfortheir salaries until the program is completed. The staff person responsible forthe administration ofthis program isthe Director of Parks and Recreation and his salary and all other additional costs (i.e.utilities)are covered bytheCityof South Miami and participant fees. TOTAL AWARD:$18.073 Page1 of 1 Capital &Operating Budget Fiscal Year 2015-2016 ORDINANCE 23-15-2230 am THE CITY OF PLEASANT LIVINC Sou#Miami THECITY OF PEASANT .UVlNfC COMMISSION -MANAGER FORM OF GOVERNMENT LIST OF PRINCIPAL OFFICIALS ELECTED OFFICIALS Commissioner Gabriel Edmond Mayor Philip K.Stoddard,Ph.D. ViceMayor Walter A.Harris Commissioner Bob Welsh Commissioner JoshLiebman CHARTERED OFFICIALS CityClerk Maria M.Menendez,CMC,FCRM CityManager Steven Alexander City Attorney Thomas Pepe,Esq. Souttf Miami THECITY OH I'LL*?ANT LIVING TABLE OF CONTENTS CITY MANAGER'S BUDGET MESSAGE .i CONSOLIDATED ITEMS DETAILBYDEPARTMENTFORFY 16 xxiii GENERAL FUND SUMMARY __xxvi ORDINANCES AND RESOLUTIONSADOPTED IN FY 2015 I GUIDE FOR READERS .12 ANNUAL BUDGET PROCEDURES _14 BUDGETING ANDACCOUNTING BASIS 15 BUDGET SCHEDULE '8 FINANCIAL AND BUDGETARY POLICIES 20 FUND STRUCTURE 30 FUND OVERVIEW 31 FUND EXPENDITURES 34 GOVERNMENT 38 CITY HISTORY 41 COMPREHENSIVE PLANNING 43 CITY OVERVIEW 46 CITY OFSOUTH MIAMI ORGANIZATIONAL CHART 47 POSITIONS BY DEPARTMENT/DIVISION 48 CAPITAL IMPROVEMENT PROGRAM 5-YEAR PLAN .53 GENERAL FUND BUDGET :65 GENERAL FUND REVENUE PROJECTIONS 66 CITY OF SOUTH MIAMI DEPARTMENTS &DIVISIONS 86 MAYOR AND CITY COMMISSION 87 CITY CLERK'S OFFICE 90 CITY ATTORNEY'S OFFICE 94 CITY MANAGERS OFFICE :97 PERSONNEL DIVISION 10! CODE ENFORCEMENT DIVISION 106 FINANCE DEPARTMENT •I I MANAGEMENT INFORMATION SYSTEMS DIVISION _M7' PROCUREMENT DIVISION 121 f SoutlfVliami THECITY Of PICASAN'T LIVING PARKS AND RECREATION DEPARTMENT CITY OF SOUTH MIAMI BUDGET FY 2015-2016 172 /"ar\ South'Miami TMK CITVOF f'Li-ASAKT LIVING PARKS &RECREATION ORGANIZATIONAL CHART Summer Rec.Aides (PT-8) Seasonal CITY OF SOUTH MIAMI Parks &Recreation Department x Parks &Recreation Director Quentin Pough BUDGET FY 2015-2016 Park landscaping & Maintenance Division Supervisor f r™ Lead Worker •-••••«• r Maint.Worker ill \_^-~] Maint.Worker li n _, r~* : Maint.Worker 1 li_. ^„.,-.,.,.,-,,.„,TT-_"> Main*.Worker! K- 173 ^ff^-J Soutlf Miami THECITYOF PIEASaKIT LIVING PARKS AND RECREATION DEPARTMENT 001-2000-572 MISSION Our missionis to providea comprehensive andexceptionalrecreationandparks experience for our community and future generations. PARKS AND RECREATION DEPARTMENT FUNCTION Planning,operational,anddevelopingparksand facilities that areenvironmentallysensitive, providediverse leisure-time opportunities,support thecommunity's vision anddesires,and will maintain their value over time.Providing high quality,high impact recreation experiences by organizing,promoting,anddelivering programs and services to our community.Responding to our customers needs through trust and communication.Promoting collaborative efforts with other agenciesand businesses to helpobtainthevisionofthe community andproviding the qualityoflifeforresidents,businesses,andvisitors that makepeople choose South Miami over other areas. PARKS AND RECREATION DEPARTMENT ACCOMPLISHMENTS FOR FY 2015 Successfully recruited and promoted professional staff to key positions within the department;Director of Parks and Recreation;Assistant Director of Parks and Recreation; Recreation Supervisor 11 (Operations); Recreation Supervisor li (Programs & Partnerships);and,SpecialEvents Coordinator. Transitioned all business related recreation processes to ReCPro recreation business software,including activity registration,facility reservation, memberships,camp registration, payment processing and statistical reporting. Completed several Capital Improvement Projects (C1P),including installationoffour(4)newplaygrounds at CityParks. Constructed adogrunpark,installed new security monitor cameras at aquatic center. Renovated restrooms and concession stand facilities,installed new tile on the ground levelof the community center andinstallednewfield turf atMurray Park. Contracted withMillerLegg Consultants to develop the City's first Parks &Recreation Master Plan.The Master Planwill serve asaguidefor future park development,recreation and park maintenance planning, potentialexpansion,aswellas record the process of the partnership between South Miami staffand the public. Restructured contractual relationships with recreation,cultural and fitness program instructors to provide a more CITY OF SOUTH MIAMI BUDGET FY 2015-2016 174 South*Miami THECITYOKPLEASANTLIVING accountable array of program opportunities to the community. Provided various training opportunities for Parks and Recreation staff.The Director of Parks and Recreation graduated fromYear2of Directors School,anexclusiveprofessional development opportunity designedto prepare new and potential directors of parkand recreation agenciesfor the challenges of leading and managing effectively. PARKS AND RECREATION DEPARTMENT OBJECTIVES FOR FY 2016 Developandrecommendfor approval policies and procedures specifically for the Parks and Recreation Department. Enhancemarketingeffortsbyproviding easilyaccessibleinformation to the publicregarding the facilitiesand programs offered. Continue to hirequalifiedand experiencedstaff that reflectand promotethe diversity oftheCityof South Miami. Developan annual customer surveyfor parksandrecreational facilities and programsto determine community needs. PrepareRequestfor Proposals (RFP's), contracts and agreements to maximize service delivery and financial return to the Cityfor non-core department business. Modify and expand programs beyond the Gibson Bethel Community Center andMurrayPark to attract other community members and increase interest and attendance at city parks. CommenceimplementationoftheParks and Recreation Master Plan,including improve theappearanceofparkswith enhancedlandscapeplantingand maintenance,restoration of antiquated facilitiesandtangible improvements desired by residents. Cooperate withpublicandprivate agencies to encourage shareduseof recreational facilities owned bytheCity, school district and other publicagencies to maximize resources. Provideincreased opportunities for youthandadultstoparticipate in our athletic,aquatic,tennis,culturaland other recreational programs. Research funding opportunities to providesnacksforchildreninour afterschool program. CITY OF SOUTH MIAMI BUDGET FY 2015-2016 175 SoulmMiami THECITVOF PLEASANT LIVING PARKS AND RECREATION DEPARTMENT ACTIVITY REPORT :ACTIVITY :ACTUAL FY 2012 ACTUAL FY 2013 ACTUAL. FY 2014 PROJECTED FY 2015 ESTIMATED -FY20I6 DayCampParticipants 90 150 150 57 100 Spring Camp Participants 30 50 50 43 55 Winter Camp Participants 30 30 30 16 55 SummerCampParticipants 150 150 150 103 100 After School House Participants 65 120 120 72 100 FootballPlayers 40 120 120 150 190 Cheerleaders 20 60 60 56 80 Track 45 45 45 N/A N/A Soccer Players 0 0 0 N/A N/A BasketballPlayers 55 55 55 80 120 BaseballPlayers 0 0 0 N/A N/A. FlagFootballPlayers 15 0 0 N/A N/A T-Ball Players 40 0 0 N/A N/A Fitness Center Members 180 140 140 54 100 Fuchs Pavilion Rental (pavilion)45 45 45 36 45 Dante Fascell Park Rental 120 120 120 114 120 Senior Hot Meals Served 12000 13000 .13000 13000 13000 Senior Home Delivery Meals 7000 7000 7000 7000 7000 Senior HighRiskBoxLunchMeals 3402 3402 3402 3402 3402 CITY OF SOUTH MIAMI BUDGET FY 2015-2016 176 Learn to Swim / South'Miami THl:CITY OF {'I.IASANT LIVING PARKS AND RECREATION PROGRAM GUIDE AQUATIC PROGRAMS Participants are taught important components of personal safety,personal growth,stroke development,rescue,and water games/sports at each level ofour swim program.All ofour swimclasses are taught byqualifiedandcaring instructors. Location Date /Time Cost Ages MurrayParkAquatic Center Spring 2016 $35/8 sessions -Resident $50/8 sessions -Non Resident 6mo+ Water Aerobics Water Aerobics not only helps keepthe all important heartand lungs in tip-top condition,butit also strengthens and tonesyour body.The water resistance means that you'll use far more energy than dancing around a studio,but with less strain on your muscles and joints.This class is for adults and seniors,all fitness levels. Location Date /Time Cost Ages MurrayParkAquatic Center Spring 2016 $30/month!yunlimited pass 15+ CITY OF SOUTH MIAMI BUDGET FY 2015-2016 177 Souths/Miami THECITV Of PLEASANT LIVING COMMUNITY PROGRAMS Jazzercise Thisdance aerobics class combines 45minutesof cardiovascular trainingand 15 minutesof core/weightresistancetraining.Choreographed routines concentrate onlowimpactexercise and techniques. Location Contact Cost Ages Community Center Cathie Noe 305-666-5457 $45/monthly Adults Boot Camp Ed's BootCampisSouthFlorida'soldestbootcampprovider.Theseclassesare designed to give youa complete workout,whether youaretrying to getinshape,stayinshape or improveyour athleticperformance.Ed's BootCamp delivers resultsbytargeting specific areas,including hips glutes,thighs,absandarms. Location Contact Cost Ages Community Center Ed Delatore (305)613-9920 edsbootcamp@gmail.com www.edsbootcamp.com Varies Adults CITY OF SOUTH MIAMI BUDGET FY 2015-2016 178 South11 Miami IIII D'fY Of PLEASANT LIVING Kickboxing pKickboxing is a combination of dance and martial artsthat will undoubtedly improve your endurance,cardiovascularfitnessandmusclestrength.Kickboxing routines are characterized by their high intensity intervals coupled with toning recovery periodsthatburn calories and define muscles.Punch,kick andblastyourwaytobetterhealthwiththis exciting andfunworkout. Location Community Center Contact Ed Delatore (305)613-9920 edsbootcamp@gmail.com www.edsbootcamp.com Cost Varies SENIOR CENTER Senior Center and Programs Ages Adults The Parks and Recreation Department Senior Center is designed forthosewhoare sixty years (60)or older.The Senior Center offers a wide array of services such as counseling and support groups,information and referral,health and wellness activities,recreational and social activities, home lunch delivery,computer classes,trips to the mall,movies,grocery store and more! Services include,but not limited to: •ADining Room «Home Lunch Deliveryby Friendly Staff •English for Speakers ofOther Languages (ESOL) •SpanishClasses «Art Classes •Exercise Classes •Computer Classes •SewingandKnitting •Holiday Celebrations •Field Tripsand more CITY OF SOUTH MIAMI BUDGET FY 2015-2016 179 South11Miami THECNYOfPLEASANTLIVING LocationDate/TimeCostAges SeniorCenterOngoingFree60+ CITYOFSOUTHMIAMIBUDGETFY2015-2016180 Back-to-School Giveaway Soutlf Miami THECITY OF nCAS'ANT LIVING SPECIAL EVENTS Theannual Back-to~School Giveawayoffersa one-stop-shop forSouth Miami families toreceive theirschoolsuppliesandtoattainresourcesfor community center activities.The backpacks containavarietyofschoolsuppliesand will be given outonafirstcome,firstservedbasis until there are nonelefttogiveaway.Thebackpacks will includepencils,pencilpouches,erasers, highlighters,sharpeners,gluesticks,scissors,rulers,looseleaf notebook paper,composition notebooks,andhandsanitizers.Local businessesand individual supporters havejoinedthe effortto give everyyouthwhattheyneedtostarttheschoolyearoffwithsuccess. Location Date /Time Cost Ages Community Center Aug,2016 4:00-6:00p Free 5-16 Safe Streets Halloween Trick ortreatingisoneofthegreat adventures of Halloween andaddsto many childhood memories.Local shopsand vendors join Parks and Recreation staff to give local youth a safe location to obtainfunsize treats.South Miami PoliceandPublic Works Department close Sunset Driveforthisevent,creatingavehiclefreehaunted street.Itisfunforthewhole family toenjoy, and best of all,it's free. Location Date /Time Cost Ages Sunset Drive Oct.2015 4:00p-7;00p Free Youth and adults 4£? mi ______ Turkey Drive Thanksgiving isthetimeofyearwhen communities come together in thespiritof giving.Warm upyour Thanksgiving appetiteby participating inthe annual Parks andRecreationTurkey Drive. In collaboration with Interval International,eachyear Parks andRecreation gives away over 100 turkeysandbasketsofdrygoodsto in-need South Miami residents.The Parks andRecreation Department will be accepting donatedturkeyspriortothe holiday thisyearthat will laterbe distributed.Familiesmust pre-register atthe Gibson-Bethel Community Center toreceivea CITY OF SOUTH MIAMI BUDGET FY 2015-2016 ScxjthrMiami Tl If-CITY OK PLEASANT LIVING turkey.There isalimitof one turkey foreachrequesting family. Location Date /Time Cost Ages Community Center Nov.19,2015 Time TBD Free Adults Holiday Toy Drive Thankstothe support from Interval Internationa!and individual supporters,theParksand Recreation Department is able toprovidetoysforboysand girls ofSouth Miami each holiday season.Donationsareacceptedupuntilthe event Toysare given to all South Miami resident children.Parents/Guardians must present avalidSouth Miami ID at the event to receive gifts. Duringthis event thecommunity center gymnasium is transformed intoa winter wonderland, complete with the North Pole's mailbox,holidaymusicandachance to meet Santa.Ignite your holidayimaginationduringthisfun family event. Location Date 1 Time Cost Ages Community Center December 16,2015 4:00 PM Free 5-17 Easter Egg Hunt Eachyear over 1000 eggs are spread throughout MurrayParkforSouth Miami's Easter Egg Hunt Areasare divided byagecategoriesforthe children's safety.All ofthe plastic eggsare filled with candy,toysand other Easter goodies.Don't forgettobringyourownbasket!Cotton candy, popcorn,andlight refreshments will be given away.TheEasterbunnyevenmakesaguest appearance! Location Date /Time Cost Ages MurrayPark April 2016 Time TBD Free 5-16 4th of luly Celebration TheCityofSouth Miami,ParksandRecreation Department alongwithseveral other local businesses,collaborate tosponsortheCityof South Miami 4th of July Event Every year families come out to enjoylive concerts bylocalbands,concessions,kidszone including bouncehouse, rock climbing anda character meet.Thenightiscompletewithaspectacular,colorfulfireworks display that fills the nightsky over South Miami. Location Date /Time Cost Ages Palmer Park July 4,2016 5:00 PM Free 5-16 CITY OF SOUTH MIAMI BUDGET FY 2015-2016 182 South"Miami THE CflY Ol 1'LfASANT LIVING Elves Parade Every first Sunday ofDecember,the Parks and Recreation Department collaborates with local businesses toputtogetherthe Santa's Parade ofthe Elves.This eventtraditionfeatures marching bands,floats,andcommunitygroups,while providing famiiies theperfectopportunitytoenjoya beautiful afternoon with their children,friendsand neighbors. Location Date /Time Cost Ages Sunset Drive between SW 61 Court &Red Road December 6,2015 2:00 PM Free 5-16 State of the City Atthis annua!eventthe Mayor delivers aspeechtoanaudience packed with leaders, entrepreneurs,non-profits,local businesses,students and other devoted South Miami Residents toaddresstheCityandhisfuture plans. CITY OF SOUTH MIAMI BUDGET FY 2015-2016 183 Soutlf Miami THH CITY 01:I'U-ASANT LIVING YOUTH ATHLETICS Youth Tackle Football &Cheerleading TheCityofSouth Miami participates in a competitive youth tackle football anda cheerleading programforbothboysand girls ages5through 14.Thesefuturestars will haveanopportunity to learnthefundamentalsofyouthtacklefootballORcheerleading,sportsmanshipanddevelop social skills.Practicesareheld4daysaweek;gamesare played oneweekday evening and Saturday beginning in August.Cheerleading and Football equipmentand uniforms are included. Location Date /Time Cost Ages MurrayPark Palmer Park June—November 2015 Tuesday -Saturday Residents $72.30 Non Residents $90 5-14 Youth Basketball Program Through Miami Basketball,the Cityofferscoedyouthbasketballforboysandgirlsages 7-13. Youth will haveanopportunitytodevelopandimprove skills while playing inanorganizedleague. Participants will learnandpracticebasketball etiquette,learnrulesandbasicfundamentalsof the game,aswellasdisplayvaluesof sportsmanship whilehavingfun. Location Contact Cost Ages Community Center Andre Daniels (786)205-5198 www.miamibasketball.net Varies U7-UI3 andre@miamibasketball.net Youth Baseball Program ThroughSouth Miami Youth Baseball League,the Cityofferscoedyouth baseball forchildren ages3through 14 atPalmerPark.This league providesanenrichingyouth baseball experience formanychildren,while implanting firmly inthechildrenof our community the idealsofgood sportsmanship,honesty,loyalty,courageand respect for authority so that theymaybewell adjusted,strong andhappierchildren. Location Contact Cost Ages Palmer Park Omar Diaz 786-514-8256 www.smybaseball.com smybll2@aol.com Varies U7-UI3 CITY OF SOUTH MIAMI BUDGET FY 2015-2016 184 Soutm Miami rut envoi-"pllasani living Youth Soccer Program Through South Miami United F.C.,the City provides a youth recreational and travel soccer program toour community where children can learn,enjoy and develop in thesportof soccer. Ourprogram emphasizes the values of sportsmanship andteamwork. Location Contact Cost Ages South Miami Park Robert Maseri Recreational $225 U4-UI2 305 608-3182 Travel $400 U8-UI4 www.smufc.net info@smufc.net YOUTH PROGRAMS Afterschool Program The Parks and Recreation Department offers an Afterschool program Monday through Friday, during Miami Dade County's school calendar year.We provide homework assistance,swimming, fitness,recreational sports,computer time,arts and craft and more!Transportation is included from schools located in South Miami. Location Date /Time Cost Ages Community Center Aug.'15 --June '16 Mon -Fri 2-6pm Residents $25/monthly Non Residents $40/weekly 5-12 CITY OF SOUTH MIAMI BUDGET FY 2015-2016 185 Soutfr Miami fi IG CITV Of-f'LtiASANT LIVING One Day Camp One Day Camps are offered to children ages 5-12.Participants will experience a variety of activities suchasartsandcraft,computer lab,sports,field trips,swimming andmore. Location Community Center Date /Time Teacher PlanningDays 8 am-6 pm Cost Residents $10/day NonResidents $30/day Ages 5-12 Winter Camp Weoffer 2-weeks,full-day Winter Break Camp programs for children,ages 5-12,during Miami Dade Public Schools1 winterrecess.The department providesyouthwithavarietyof structured games,computer lab,sports,character-education exercises,artsand crafts and field trips. Location Date /Time Cost Ages Community Center 2 weeks in Winter Mon -Fri 8am-6pm Residents $30/weekly Non Residents $75/weekly 5-12 Spring Camp Weoffer full-day Spring Break Camp programs for children,ages 5-12,during Miami Dade Public Schools'spring break TheDepartment provides youthwitha variety of structured games, swimming,sports,character-educationexercises,artsandcraftsand field trips. Location Date /Time Cost Ages Community Center 1 week inSpring Mon -Fri 8am-6pm Residents$30/weekly NonResidents$75/weekly 5-12 CITY OF SOUTH MIAMI BUDGET FY 2015-2016 186 />•••'•'% South'Miami 1'Htf CITV OK I'LPASANT LIVING Summer Camp The Department offers a quality,affordable Summer Youth Program,where youngsters find fun, sports,craftprojects,active games,art exploration,fitness and nutrition,reading opportunities, swimming atthe Murray Park Pool andmore.Lunch and snacks are provided.. Location Community Center CITY OF SOUTH MIAMI Date /Time June-Aug Mon -Fri 8 am-6 pm Cost Residents $30/weekly Non Residents $75/weekly BUDGET FY 2015-20)6 Ages 187 SoutmMiami the air of CUASANT living PARKS AND RECREATION BUDGET FY 2016 001-2000-572 _*ACTUAL ACTUAL BUDGET ESTIMATE APPROVED ACCT NO ACCOUNT CLASSIFICATION FY 2013 FY 201.4 FY 2015 FY 2015 FY 2016 0012000 5721210 SALARIES -REGULAR 271,499 320,238 301,876 301,876 271,710 0012000 5721310 SALARIES-PART TIME 3,937 0 0 0 0 0012000 5722110 F.l.CA.2i,262 40,526 23,093 23,093 20,786 0012000 5722210 PENSION PLAN CONTRIBUTION 28,900 27,921 13,680 13,680 4,853 0012000 5722220 1CMA 2,152 4,496 13,931 13,93 I 12,729 j 0012000 5722310 GROUP HEALTH INSURANCE 33,243 36,996 42,538 42,538 39,290 0012000 5722410 WORKER'S COMPENSATION TOTAL PERSONNEL SERVICES 9,898 8,477 9,102 9,102 404,220 9,327 ! 370,891 438,654 404,220 358,695 0012000 5723450 CONTRACTUAL SERVICES 1,000 2,212 39,475 39,475 j 30,210 0012000 5724070 TRAVEL &CONFERENCE 32 298 1,092 1,092 1,105 0012000 5724080 EMPLOYEE EDUCATION 60 1,327 3,765 3,765 7,076 0012000 57241 JO POSTAGE 56 72 100 100 100 0012000 5724120 COMMUNICATION 3,500 1,686 6,120 6,120 5,400 0012000 5724350 ELECTRICITY-CITY PARKS 583 489 1,500 1,500 0 0012000 5724515 LIABILITY INSURANCE-AUTO 0 0 6,129 6,129 6,129 ] 0012000 5724632 INTERNET SERVICE 125 785 720 720 960 j 0012000 5724670 MAINT &REP-PARK FACILITIES 1,798 2,765 2,800 2,800 o 1 0012000 5724690 MAINT &REP-TENNIS 0 2,809 2,000 2,000 0 ! 0012000 5724710 COPY MACHINE 2,545 2,839 5,003 5,003 2,460 0012000 5724820 SPECIAL EVENTS 4,318 19,724 20,000 20,000 20,530 0012000 5725205 COMPUTER EQUIPMENT 8,706 8,712 9,315 9,315 6,299 0012000 57252(0 SUPPLIES 3,095 3,591 9,933 9,933 5,000 0012000 5725220 UNIFORMS 828 2,454 600 600 2,255 0012000 5725230 FUEL 12,244 12,413 15,120 15,120 15,120 0012000 5725410 MEMBERSHIP &SUBSCRIPTION 1,763 1,862 2,034 2,034 905 0012000 5725630 FOOTBALL 21,417 27,053 31,961 31,961 35,305 0012000 5725631 CHEERLEADERS 5,847 8,934 8,410 8,410 7,210 [ 00(2000 5725635 DANCE/MODELING 0 3,000 0 0 0 0012000 5725650 SOCCER PROGRAM 468 0 1,000 1,000 0j 00 J 2000 5725670 SPECIAL REC PROGRAMS 7,543 6,291 5,698 5,698 7,956 0012000 5725680 SENIOR CITIZENS PROGRAMS TOTAL OPERATING EXPENSES 13,101 17,754 23,456 23,456 196,231 23,157 j 89,029 127,070 196,231 177,177 0012000 5729920 CONTINGENCY OTHER FUNDING SOURCE TOTAL RECREATION 0 0 5,000 5,000 5,000 1 0 0 5,000 5,000 5,000 j 2 459,920 565,724 605,451 605,451 540,872 I CITY OF SOUTH MIAMI BUDGET FY 2015-2016 188 fjn South''Miam the cnv of pleasant living PARKS AND RECREATION DEPARTMENT BUDGET HIGHLIGHTS 1210 Salaries -AnAdministrative Secretary positionhasbeeneliminatedcreatinga savings of $30,166. 3450 Contractual Services --Fiscal Year 2016 budget does not includeMartialArtsand other special classes suchas Fitness and Wellness,thus decreasing the line itemby $9,265; CITY OF SOUTH MIAMI BUDGET FY 2015-2016 189 ^A*>^ South"Miami THE CITY OF PLEASANT LIVING GIBSON-BETHEL COMMUNITY CENTER 001-2020-572 MISSION Themission statement of the Gibson-Bethel Community Center isto promote and provide qualityactivitiesandservices that will contribute tothe physical,mental,emotional,andsocial well-beingofthe community. GIBSON-BETHEL COMMUNITY CENTER FUNCTION The Community Center Is approximately 30,000 square foot facilitywithafitness room,a basketballand volleyball court,multipurposeroomsandclassroomspaceforprogramsand activities.The Community Center functions under the supervision oftheParksand Recreation Director whois responsible forthegeneral operation andprogrammingof the activitiesand classes.TheCommunity Center was established by theCommunityRedevelopment Agency (CRA)in2003 through variousgrantsand other typesof funding. GIBSON-BETHEL COMMUNITY CENTER ACCOMPLISHMENTS FOR FY 2015 Enhanced all camp programs one day,winter,spring and summer camps with qualifiedand experienced staff,new andexciting themes,fieldtrips,activitiesand improved counselor/instructor to student ratios. Increased youth participant's registration for spring campby 23%, from34 to 43 campers. Providednew programming to youth,suchasmusic production classes and arts and craft. Furnished and installed new VCT commercial tileflooringandbase board on the firstlevel,increasing safetyforall. GIBSON-BETHEL COMMUNITY CENTER OBJECTIVES FOR FY 2016 Continue to improveand diversify therangeofprogramand activity opportunities asa means to attract a greater number of park users, including persons ofallages,abilities, and interest. Implement quality enhancements to the after school program and summer camp program in regard to Florida Standards for Quality Afterschool Programs. CITY OF SOUTH MIAMI BUDGET FY 2015-2016 190 ATTACHMENT K UPDATED BACKGROUND SCREENING AFFIDAVIT Affidavit Attesting Compliance with Both Contractual and Any and All Legally Applicable Background Screening Reouirements for Provider Personnel,Subcontracted Personnel and Volunteers The undersigned affiant makes the following statements under oath,under penalty ofperjury,whichisa first degree misdemeanor,punishable byadefinitetermof imprisonment notto exceed one year and/or a finenotto exceed $1,000,pursuant to Sections 837.012,775.082 and 775.083,Florida Statutes. STATE OF FLORIDA COUNTY OF MIAMI-DADE Before me,the undersigned authority,personally appeared SWm _T.-A\jl*<2^c\i\/ Authorized Provider Representative of C\\\^v o4 SaJ-VU SWigyVM (Nb _,who being bymefirstduly sworn,deposes and says: (Name of Contracted Provider) I swear and affirm that the above-named contracted Provider is compliant with the background screening requirements contained inArticle8oftheContract attached heretoand incorporated hereinby reference. I further swear and affirm that the above-named contracted Provider is compliant with any and all background screening requirements pertainingtoits personnel,subcontracted personnel and volunteers thatmayberequired pursuant to applicable federal,state orlocallawsor regulations. Date:V3//L ignature of CEO/Exec.Dir.) Sworn to anpl subscribed before me in Miami-Dade County,Florida thisthe C*--' ,,20_/£ .Whois personally known to me Who has produced identification: WJA p Signature State of Flori MA Qi^J Public Large Type of Identification ^•l oC (^yrrt£fM Print,type or stamp name of Notary Public My Commission Expires: OMBRev.10/1/15 MARIAL GARCIA f*j mJZ EXPIRES:Octobar 16,2017 _*k&^r**_*___£!L''Will1 iii " day of tanesBsaaaaa RESOLUTION NO.112-15-1 4451 A Resolution authorizing the City Manager to execute afiscal year 2015 grant agreement with Miami-Dade County for the Afterschool House (Tutoring)grant. WHEREAS,theMayorandCityCommissiondesiretoacceptthegrantfromMiami- Dade County byand through itsOffice of Grants Coordination;and WHEREAS,theAgreementwillprovide funding forthe Afterschool House(Tutoring) program;and WHEREAS,theCityManagerisauthorizedtoexecutethegrantagreementinanamount of $24,098;and 2015. WHEREAS,thegrantperiodbeginsonOctober1,2014andendsonSeptember30, NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA THAT: Section1:TheCityManagerisherebyauthorizedtoexecutethegrantagreementwith Miami-DadeCounty,OfficeofGrantsCoordinationfortheAfterschoolHousePrograminthe amount of $24,098.Thegrantagreementisattachedtothisresolution. Section2:Thisresolutionshallbeeffectiveimmediatelyafter the adoptionhereof. PASSED AND ADOPTED this 14thday of July .,2015. READ AND APPRO} LANGUAGE,LI EXECUTION AS TO FORM YAND APPROVED: MAYOR COMMISSION VOTE:5-0 Mayor Stoddard:Yea ViceMayorHarris;Yea Commissioner Edmond:Yea Commissioner Liebman:Yea Commissioner Welsh:Yea f CB 15-SIWIA-CB FY 2014^5 County General Funds Ortfinahtes #14-125,#14-127 ANtJ #14-132 AGREEMENT y n_fa <~V\(#&$*This Agreement made and entered into as of this :^**%.(%-•••>;-.day of,/r s/^r^,^by and between Miami-Dade County,a political subdivision b£th|;Stateof Florida (hereinafter^referred to as "County")*;having its principal ^^Mavti,Florida 33128 and City of South Miami,a municipality existing Within Miami-Dade:under thelawsofthe State of Florida,havingits principal office at$130 Sufte#33143 (hereinafter referred to m '^royKfer"),states epndit^for the rendering of humanand social services(hereinafterreferredtoas ''S^h/ic^s'^for the County. WHEREAS,theProviderprovidesor wilt develop-service ofvaluetothe Coiinty and has demonstrated an abilityor desire to provide these services;and WHEREAS,the County is desirous ^f assisting the Provider in providing those services and the Provider is desirousof providing such servieesy and k m WHEREAS,theCountyhasappropriatedgrantfundsforthe proposed services;• NOW,THEREFORE,in consideration of the mutual covenants and agreements herein contained,the partieshereto agree as follows: ARTICLE 1.DEFINITIONS The following words-and expressions used in thisAgreementshallbeconstrued as follows, except whenitisclear from the context that another meaning is intended: a)The wtirds 7\greemeht""Contract"or "Contract 'ppcMments"shall mean collectively these terms and-conditioh^:the Scope of Services (Attachment:A)&nti the Budget Documents (Attachment B]andall other attachments hereto,as weir as all amendments or budget revisions issued hereto. b)The words "Contract Manager'-shall mean Miami^Dade County's Director:of the Office of Management arid Budget fbMB-GC^or "the (Director's designee,or^the duly authorized representative designated tamanage the Contract; o)Theword "Days"shallmean Calendar Days,unless otherwisespecificallynoted. d)The word "Deliverables"shall mean all documentation and any items of any nature submittedby the Provider to:the County's ContractManagerfor review andapproval pursuantto theterms ofthis Agreement e)Thewords "directed",''required^,"permitted''v "ordered'V designated","selected", "prescribed"orwordsoflikeimporttomeanrespectively,thedirection,requirement, permission,order^designation,selection or^prescription ^of the County'sContract Manager;and similarly the words "approved",acceptable","satisfactory","equal", "necessary",orwordsoflikeimport to mean respectively,approved by,or acceptable or Pagel of 28 CB A 15-SIWIA-CB satisfactory to,equal or necessary inthe sole discretion of the County's Contract Manager. f)The words "EffectiveTerm"shall mean the date onwhichthis Agreement is effective, including start date and end date. g)The words"ExtraWork"or "Change Order"or "Additional Work"shallmean resulting in additions or deletions ormodificationstothe amount,type or value ofthe Work and Services as requiredinthis Agreement,asdirected and/or approved bythe County. h)"HIPAA"means Health Insurance PortabilityandAccountabilityActof 1996. i)Thewords "Scope ofServices"shallmeanthe document appended hereto as Attachment A,which details theworktobe performed by the Provider. j)The word"subcontractor"or"subconsultant"shall mean anyperson,entity,firm or corporation,other than the employees oftheProvider,who furnishes services,labor and/or materials,in connection with the Work,whether directly or indirectly,on behalf and/or under the direction ofthe Provider and whether ornotinprivityof Agreement with the Provider. k)Thewords "Work","Services","Program",or "Project"shallmeanallmattersandthings requiredtobedonebytheProvider in accordance with theprovisionsofthisAgreement. ])Theword "review"shallmean inspection of original documentationandretentionof copies ofsuch documents associated with theadministrative,fiscal,and programmatic functions ofthe program(s)supported byMiami-DadeCounty General Funds. m)Theterm"administrativebudget"shallreferto costs thatarenottiedtothedirect provision ofservicesfundedunderthisagreement.These costs may include:1)the portionof payroll ofProvider'ssalaried administrative personnelandcompensationof Provider's subcontracted administrative personnel (i.e.,executive directors,agency heads,management and business consultants,informationtechnology (IT)consultants, clericalor other administrative personnel),payment for the administrative (non-program) portionoftheirduties;2)overheadcostsnotrelatedtothedirect provision ofservices (i.e.,administrativeoffice space andrelatedmaintenance,utilities,andsupplies, insurance,advertising,marketingandfundraising costs,stafftraining,accountingand tax preparation services,and audit fees). n)Theterm"arm'slengthtransaction"shallrefertoanytransactioninwhichthebuyersand sellers ofaproduct act independentlyandhavenorelationshipto each otherto ensure thatbothpartiesinthetransactionareactingintheirownself-interestandarenot subject to any pressure or duress fromthe other party. o)The term"relatedparty transaction"shallrefertoa business deal or arrangement between twopartieswhoarejoinedbyaspecialrelationship (family memberor relative, stockholder,related corporation)priorto the deal. p)The term"programincome"shallrefertotheincomereceivedbytheProvider directly Page 2of28 CB 15-SWUA-CB from the activities funded under this agreement,or generated as a result of the use of the County's General Fund award. ARTICLE 2.AMOUNT PAYABLE Subject to available funds,the maximum amount payable for services rendered under this contract shall not exceed: Elderly Services -South Miami Senior Meals $18,400 The Afterschool House (Tutoring)$24,098 Both parties agree that should,in the County's sole discretion,available County funding be reduced,the amount payable under this Contract may be proportionately reduced at the sole discretion andoptionof the County. All services undertaken by the Provider before the County's execution ofthis Contract shall be at the Providers risk and expense. Both parties agree that this isatwelve month contract effective as of October 1,2014 through September 30,2015.Both parties expressly acknowledge availabilityoffunding under this contract isat the County's sole discretion. Itis the ongoing responsibility of the Provider to maintain sufficient financial resources to meet the expenses incurredduringtheperiod between theprovisionof sen/ices and payment by the County. ARTICLE 3.SCOPE OF SERVICES The Provider shall render services in accordance with the Scope of Services incorporated herein and attached hereto as Attachment A.The Scope of Services must clearly indicate the time frames for the delivery of each of the proposed services. The Provider shall implement the Scope of Services as described in Attachment Aina manner deemed satisfactory totheCounty.Any modification or amendment tothe Scope of Services shallnotbe effective until approved bytheCountyand Provider in writing. The Provider will not use products orfoodscontaining"pinkslime,"as definedin Resolution 478-12 oftheBoardofMiami-DadeCounty Commissioners,infoodthatisprovided or served pursuant to this agreement For congregate and home-delivered meal programs,the Provider agrees tofurnish proof that itis meeting all applicable local,State,and Federal food safety and hygiene requirements. Page 3of28 CB 15-SM1A-CB ARTICLE 4.BUDGET SUMMARY The Provider agrees that all expenditures or costs shall be made in accordance with the Budget,whichis attached herein and incorporated hereto as Attachment B.Pursuant to Board ofMiami-Dade County Commissioners Resolution 630-13,the Provider will also submit a detailed project budget,and sources and uses statement as Attachment B-1,which shall be sufficiently detailed toshow (i)the totalprojectcost,(ii)the amount offundstobeusedfor administrativeandoverheadcosts,(iii)whethertheCountyfunds will be 'gap'fundsmeaning that they would be the last remaining funds needed to ensure funding for the total project cost, (iv)any profitto be made by the Provider,and(v)the amount of funds devoted toward the provision of the desired services oractivities.The Provider will also submit an agency-wide budget as Attachment B-2.The agency-wide budget shall display all projected agency revenues by funding source(s),includingbutnot limited to funds from this Miami-Dade County General Fund Agreement,any other Miami-Dade County General Fund revenues,the projected administrative costs across allfunding sources,and thetotal agency revenue forFY 2014-15. The Provider will continually disclose any changes infunding -Countyornon-County -through the submission of an updated Agency-Wide Budget to the OMB-GC withinthirty(30)days after such changes occur. The Provider may request a budget revisionto amend the budget in Attachment Bno more than twice during the term ofthis Agreement.A request fora budget revision must be submitted to OMBno later than thirty(30)days priortothe expiration ofthis Agreement. The Provider mayshift funds between existinglineitemsin Attachment B:1)withouta budget revision,ifthe change to the lineitemdoesnot exceed fifteen percent (15%);or2)with abudget revision requested by the Provider's President,Vice President,Executive Director,or other designated representative as stated ontheAuthorized Signature Form attached hereto,and approved by the OMB,if the changes toalineitem exceed fifteen percent (15%).A budget revision is also required in order toaddnewline items. Inno event shall the budget under this agreement include total administrative costs in excess of fifteen percent (15%)of each program allocation under this agreement. ARTICLE 5.EFFECTIVE TERM Both parties agree that the effective term ofthis Agreement shall commence on October 1,2014 and terminate at the close of business on September 30,2015. ARTICLE 6.INDEMNIFICATION BY PROVIDER A.If the Provider isa Government Entity.Government entity shall indemnify and holdharmlessthe County andits officers,employees,agents and instrumentalities from any and all liability,losses or damages,includingattorneys1 fees and costs of defense,which the County oritsofficers,employees,agents or instrumentalities mayincur as a result ofclaims, demands,suits,causes of actions orproceedingsofanykindornaturearisingoutof,relating to orresultingfromthe performance ofthis Agreement bythe government entityoritsemployees, agents,servants,partners,principals or subcontractors.Government entity shall pay all claims Page 4of28 CB 15-SMIA-CB and losses in connection therewith and shall investigate and defend all claims,suits or actions of any kindor nature in the name of the County,where applicable,including appellate proceedings,and shall pay all costs,judgments,and attorney's fees which may issue thereon. Provided,however,this indemnification shallonlybetothe extent and withinthelimitationsof Section 768.28,Fla.Stat.,subject totheprovisionsofthat Statute,as maybe amended, whereby the government entityshallnotbeheldliabletopaya personal injuryorproperty damage claimor judgment byapartywhich exceeds the statutory capfor personal injuryor property damage claims,liabilities,losses or causes ofactionwhich may arise as a result of the negligence ofthe government entity.Provider expressly understands and agrees that any insurance protection required bythis Agreement or otherwise providedby Provider orself- insurance shallinnoway limit theresponsibilitytoindemnify,keep and save harmless and defend the County oritsofficers,employees,agents and instrumentalities as herein provided. B.All Other Providers.Providershall indemnify andhold harmless theCounty anditsofficers,employees,agents and instrumentalities fromanyandall liability,losses or damages,including attorneys'fees and costs of defense,which the Countyoritsofficers, employees,agents or instrumentalities mayincur as a result of claims,demands,suits,causes of actions or proceedings of any kindor nature arisingoutof,relatingtoor resulting fromthe performance ofthis Agreement bytheProviderorits employees,agents,servants,partners principals or subcontractors.Provider shallpayallclaims and losses in connection therewith and shall investigate and defend allclaims,suitsoractionsofanykindor nature inthe name of theCounty,whereapplicable,including appellateproceedings,andshallpayallcosts, judgments,and attorney's fees whichmay issue thereon.Provider expressly understands and agrees thatanyinsuranceprotectionrequiredbythisAgreementorotherwiseprovidedby Providershallinnoway limit theresponsibilityto indemnify,keepand save harmless and defend theCountyoritsofficers,employees,agents and instrumentalities as hereinprovided. C.Term of indemnification.TheprovisionsofArticle6shallsurvivetheexpiration or termination of this Contract. ARTICLE 7.INSURANCE If the totaldollarvalueofall County contracts withthe Provider exceeds $25,000 then the following insurance coverage isrequired: A.Government Entity.IftheProvideristhe State ofFloridaoran agency or political subdivision of the State as defined by section 768.28,Florida Statutes,the Provider shallfurnishtheCounty,upon request,written verification of liability protectionin accordance with section768.28,Florida Statutes.Nothing hereinshallbeconstruedtoextendanyparty's liability beyond that provided in section 768.28,Florida Statutes.The provider shall also furnish the County,upon request,writtenverificationofWorkers Compensation protectionin accordance with Florida Statutes,Chapter 440. B.All Other Providers. 1.Minimum Insurance Requirements:Certificates of Insurance.The Provider shall submit toMiami-DadeCounty,c/oOfficeof Management and Budget (OMB),111 N.W.1st Street,22nd Floor,Miami,Florida 33128-1994,original Certificate(s)of Insurance indicating that insurance coverage has been obtained which meets the requirements as outlined below; Page 5of 28 CB 15-SMIA-CB A.All insurance certificates must list the COUNTY as "Certificate Holder"in the following manner: Miami-Dade County 111 N.W.1st Street,Suite2340 Miami,Florida 33128 B.Worker's Compensation Insurance forall employees of the SERVICE PROVIDER as required byFlorida Statutes,Chapter 440. C.Commercial General Liability Insurance inan amount not less than $300,000 combined single limitper occurrence forbodilyinjury and property damage. Miami-Dade County must be shown as an additional insured with respect to this coverage. D.Automobile Liability Insurancecoveringailowned,non-owned,andhired vehicles used in connection with the Work provided under this Agreement,in an amount not less than $300,000*combined single limit per occurrence forbodilyinjuryand property damage. *NOTE:ForSERVICEPROVIDERSsupplyingvansor mini-buses with seating capacities offifteen(15)passengers ormore,the limit of liability required forAuto Liabilityis $500,000. E.Professional Liability Insurance in the name oftheSERVICEPROVIDER,when applicable,in an amount not less than $250,000. F.All insurance policies required above shallbe issued by companies authorized to do business under thelawsofthe State ofFlorida,withthe following ! qualifications:i ! 1.Thecompanymustberatednolessthan "A"astomanagement,andno j less than "Class VII"as to financial strength,according to the latest j editionofBest's Insurance Guidepublishedby A.M.BestCompany, Oldwick,New Jersey,or its equivalent,subject to the approval of the ! COUNTY'S Risk Management Division j OR I 2.The company must hold a valid Florida Certificate of Authority as shown ! in thelatest "List of All Insurance Companies Authorized or Approved to j Do Business in Florida,"issuedbytheStateof Florida Department of j Financial Services.j G.Compliancewiththe foregoing requirementsshallnotrelievethe SERVICE \ PROVIDER ofits liability and obligations underthisSectionorunderanyother f section of this Agreement. Page 6of28 CB 15-SWIIA-CB H.TheCOUNTY reserves the rightto inspect the SERVICE PROVIDER'S original insurance policiesatanytimeduringthetermofthis Agreement. I.Applicabilityofthis section ofthe Agreement affects SERVICE PROVIDERS whose combined total award for all services funded under this Agreement exceed a $25,000 threshold.If the SERVICE PROVIDER'S original total combined award is less than $25,000,but the SERVICE PROVIDER receives additionalfundingduringthecontractperiodwhich makes thetotal combined award exceed $25,000,then the requirements inthis section shall apply. J.Failure to Provide Certificates of Insurance.The Contractor shall be responsible for assuring thatthe insurance certificatesrequiredinconjunction with this Section remain in force for the duration of the effective term of this Agreement (October 1,2014 through September 30,2015).If insurance certificates are scheduled toexpireduringtheeffectiveterm,the Provider shall be responsible for submitting newor renewed insurance certificates tothe Countypriorto expiration. In the event that expired certificates are not replaced with new or renewed certificates which cover theeffectiveterm,the Countymay suspend the Agreement until such time as the new or renewed certificates are received by the Countyinthe manner prescribedherein;provided,however,thatthis suspended period does not exceed thirty(30)calendar days.Thereafter,theCountymay,at its soSe discretion,terminatethisAgreement. ARTICLE 8.PROOF OF LICENSURE AND BACKGROUND SCREENING A.Licensure.IftheProviderisrequiredbythe State ofFloridaorMiami-Dade Countyor any lawor regulation tobe licensed orcertifiedtoprovide the services or operate the facilities outlinedinthe Scope ofServices (Attachment A),theProvidershallfurnishtothe Countyacopyofallrequiredcurrentlicensesorcertificates.Examplesof services or operations requiring suchlicensureor certification includebutarenot limited tochildcare,day care,nursinghomes,andboarding homes. IftheProviderfailstofurnishtheCountywiththelicensesorcertificatesrequiredunder thisSection,theCountyshallnot disburse anyfunds until itisprovided with such licenses or certificates.Failuretoprovidethelicensesorcertificates within sixty(60)daysofexecutionof thisAgreementmayresultinterminationofthisAgreementattheCounty'sdiscretion. B.Background Screening,\ \ As a requirement of this contract,even if such screening is not otherwise required by j applicablelaw,the Provider isrequiredtofurnish satisfactory Level2Background Screening Results for those employees,subcontractors,and volunteers thatworkwithyouthsunder 18 years of age,persons ages 65 years oldandup,persons ofany age that have disabilities,and victims of domestic violence. Asa requirement ofthis contract,even if such screening isnot otherwise required by applicablelaw,theProvider agrees toconductpre-employment criminal background screenings Page 7of 28 CB 15-SMIA-CB ofitsstaff,subcontractors,and volunteers;to update those background checks at least once every five(5)years;and tomaintain documentation ofcriminal background screening onfile. Inaddition,the Provider agrees tocomplywithall applicable federal,state and local laws,regulations,ordinances and resolutions regarding background screening of employees, volunteers,subcontractors and independent contractors.Provider's failuretocomplywithany applicable laws,regulations,ordinances and resolutions regarding background screening of employees,volunteers,subcontractors and independent contractors is grounds fora material breach and termination of this contract at the sole discretion of the County. The Provider agrees tocomplywithall applicable laws (includingbutnotlimitedto Chapters 39,402,409,430,394,408,393,397,943,984,985,1012 and 435,Florida Statutes, and Section 943.04351,Florida Statutes,as may be amended form time to time)T regulations, ordinances and resolutions,regarding background screening of those who may workor volunteer directlywithorin the vicinityof vulnerable persons,as defined by section 435.02, Florida Statutes,as may be amended fromtimetotime. In the event criminal background screening is required bylaw,the State ofFlorida and/or the County,the Provider will permitonly employees,volunteers,subcontractors and independent contractors withasatisfactorynational criminal background checkthroughan appropriate screening agency (i.e.,the Florida Department ofJuvenile Justice,Florida Department ofLawEnforcementorFederalBureauofInvestigation)toworkorvolunteerin direct contact withorin the vicinity ofvulnerable persons.The Provider shallalsocomplywith Section 943.059,Florida Statutes,regarding court-ordered sealing ofcriminalhistoryrecords, and Section 943.0585,Florida Statutes,regarding court-ordered expunctionofcriminalhistory records,as may be applicable. The Provider agrees to ensure that employees,volunteers,subcontracted personnel and independent contractors whowork with vulnerable persons satisfactorilycompleteandpass Level2background screening beforeworkingorvolunteeringwithvulnerable persons.Provider shallfurnishtheCountywithproofthat employees,volunteers,subcontracted personnel and independent contractors,whoworkwith vulnerable persons,satisfactorily passed Level 2 background screening,pursuant to Chapters 435 and 430,Florida Statutes,as maybe amended from time to time. If the Provider failstofurnishto the County proof that an employee,volunteer, subcontractor or independent contractor's Level2or other required background screening was satisfactorily passed and completed prior to that employee,volunteer,subcontractor or independent contractor workingorvolunteering with orinthevicinityofa vulnerable person or vulnerable persons,the County shallnot disburse any furtherfunds and this Contract maybe subject to termination at the sole discretion ofthe County. ARTICLE 9.CONFLICT OF INTEREST A.The Provider agrees to abide by and be governed by the Miami-DadeCounty Conflictof Interest and Code of Ethics Ordinance codified at Section 2-11.1 et al.of the Code of Miami- Dade County,as amended,as well as with section 617.0832,Florida Statutes,regarding director conflictof interests,which are incorporated herein by reference as iffullysetforth herein,in connection with the Provider's contract obligations hereunder.Additionally,the Page 8of 28 CB 15-SMIA-CB Provider agrees to; 1.Prohibit membersoftheProvider'sboardofdirectors from voting onmatters relating to thisAgreement which mayresult in theboardmember directly or indirectly receiving funds paidby the Provider under this Agreement. 2.Prohibit membersoftheProvider'sboardofdirectors from voting onanymattersin which theyarerelatedtothepersonor entity seekingabenefitas1)an officer,director, partner,ofcounsel,consultant,employee,fiduciary,beneficiary,or2)a stockholder, bondholder,debtor,or creditor. 3.Prohibit membersoftheProvider'sboardofdirectors from directly or indirectly receiving any funds paid bytheCountytotheProviderunderthisAgreement. 4.Prohibit employees ofthe Provider from directly or indirectly receiving anyfunds paid by theCountytotheProviderunderthisAgreement,with theexceptionofthe employee's salary andfringebenefitsorportionofthe employee's salaryandfringebenefitsincluded in Attachment B. a/lndirectly"forpurposesof this section includes payment of funds paidbythe CountytotheProviderunderthis Agreement toanorganizationinwhichthe employeeorboardmemberhasa "controlling financial interest/'referring to ownership,directly or indirectly,toten (10)percentormoreoftheoutstanding capital stockinany corporation oradirector indirect interestoften (10)percent ormoreina firm,partnership,orotherbusinessentityor nonprofit organization. 5.Maintain a written conflict ofinterest policy thatappliesto hiring,providing servicesto clients,and procuring supplies or equipment. 6.immediately discloseand justify in writing tothe OMB-GC anybusinesstransactions between theProvider,on one side,andBoard members orstaff,on another side,as well as all related-party transactions with shareholders,partners,officers,directors,or employees ofanyentitythatisdoing business withtheProvider. 7.lmplement procedures toprotectagainstfraudand co-mingling offundsas regards credit card purchases,ifcredit cards are utilized by the Provider. 8.If the County determines the Provider hasbreachedthis section,the County shall suspend payment until thematterhasbeen resolved tothe County's satisfaction. 9:TheCountymay request anopinionfrom the Miami-Dade CommissiononEthicsand PublicTrust regarding questions arising under thissection. B.No person,including butnot limited toany officer,memberofaboardofdirectors,manager, or supervisor employed bytheProvider,whoisin the positionofauthority,and who exercises anyfunctionor responsibilities inconnectionwiththisAgreement,hasat the timethis Agreement is entered into,orshall have during the termofthis Agreement,received anyofthe services funded under this agreement,ordirectorinstructany employee under theirsupervision toprovide such services as described inthis Agreement.Notwithstandingthe before mentioned provision,any officer,member ofaboardofdirectors,manager orsupervisoremployedbythe Page 9of 28 CB 15-SMIA-CB Provider,whoiseligibletoreceiveanyofthe services described hereinmayutilize such services ifheor she can demonstrate thatheor she does nothavedirect supervisory responsibility over the Provider's employee(s)or service program and that such utilizationis permissible pursuant to Section 2-11.1 et al.ofthe Code ofMiami-Dade County. C.All transactions associated withthis agreement that do not meet the criteria of an Arm's Length Transaction must be immediately disclosed and justified inwritingto the OMB-GC. The Provider is required to immediately disclose to the OMB-GC any related party transactions (for example (butnotlimitedto),situations such as where the Provider leases office space from one oftheProvider'sBoard members or employees)that occur throughout the duration ofthis agreement. ARTICLE 10.CIVIL RIGHTS The Provider agrees to abide by Chapter 11Aof the Code ofMiami-Dade County ("County Code"),as amended,whichprohibitsdiscriminationin employment,housing and public accommodations on the basis of race,creed,religion,color,sex,familial status,marital status, sexual orientation,pregnancy,age,ancestry,national originor handicap;Title VII of the Civil RightsActof 1968,as amended,whichprohibitsdiscriminationin employment and public accommodation;the Age Discrimination Actof 1975,42 U.S.C.§6101,as amended,which prohibits discrimination in employment because of age;the Rehabilitation Actof 1973,29 U.S.C.§794,as amended,whichprohibitsdiscriminationon the basis ofdisability;the Americans with Disabilities Act,42 U.S.C.§12101 et seq.t which prohibits discrimination in employment and public accommodations because ofdisability;the Federal Transit Act,49 U.S.C.§1612,as amended;andtheFairHousingAct,42U.S.C.§3601et seg^It isexpressly understood that the Provider must submit anaffidavit attesting that itisnotinviolationof the Acts.If the Provider or any owner,subsidiary,or other firmaffiliatedwithor related tothe Providerisfoundby the responsible enforcement agency,the Courts ortheCountytobein violationof these acts,the County will conduct no further business with the Provider. Any contract entered into based upona false affidavitshall be voidable by the County.If the Provider violates anyof the Actsduringthetermofany contract theProviderhaswith the County,such contract shall be voidable by the County,even if the Provider was notinviolation at the time it submitted its affidavit. The Provider agrees thatitisin compliance with theDomesticViolenceLeave,codified as§ 11A-60 etseg.oftheMiami-DadeCountyCode,whichrequiresanemployer,whointheregular course of business has fifty (50)ormore employees workinginMiami-DadeCountyforeach workingdayduring each oftwenty(20)ormore calendar work weeks toprovide domestic violence leave to its employees. Failure to comply with this local law may be grounds for voiding or terminating this Agreement or for commencement of debarment proceedingsagainstProvider. ARTICLE 11.HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT: Any person or entity that performs or assists Miami-Dade County withafunctionor activity involving theuseordisclosureof "individually identifiable health information (IIHI)" Page 10of 28 CB 15~SMiA~CB and/or "Protected HealthInformation (PHI)"shallcomplywiththeHealth Insurance Portability and Accountability Act (HIPAA)of 1996,theMiami-Dade County Privacy Standards Administrative Order and any other applicable laws regarding confidential information.HIPAA mandates for privacy,security and electronic transfer standards include but are not limited to: 1.Use of information onlyfor performing services required bythe contract or as required bylaw; 2.Use of appropriate safeguards to prevent non-permitted disclosures; 3.Reporting toMiami-Dade County ofany non-permitted use or disclosure; 4.Assurances that any agents and subcontractors agree to the same restrictions and conditions that apply to the Provider and reasonable assurances that IIHI/PHI will be held confidential; 5.Making Protected HealthInformation(PHI)available to the customer; 6.MakingPHI available to the clientforreviewand amendment;and incorporating any amendments requested by the client as may be required bylaw; 7.MakingPHI available to Miami-Dade County foran accounting of disclosures;and 8.Making internal practices,books,and records related toPHI available to Miami-Dade County for compliance audits. PHI shall maintain its protected status regardless oftheform and method of transmission (paper records and/or electronic transfer of data).The Provider must give its clients written notice of its privacy information practices,including specifically,a description of the types of uses and disclosures that would be made with protected health information.Provider must post,and distribute upon request to service recipients,acopyofthe County's Noticeof Privacy Practices. ARTICLE 12.NOTICE REQUIREMENTS The Provider agrees tonotifythe County ofany changes that may affect the County supported program(s)under this Agreement withinten(10)days from the date of such a change's occurrence. Itis also understood and agreed between the parties thatanywritten notice addressed to the OMB-GC,whichis delivered byU.S.Mailor emailed to the OMB-GC and any written notice addressed tothe Provider,whichis delivered byU.S.Mail orbyemailshall constitute sufficient notice to either party. All noticesrequiredorpermitted under this Agreement which are deliveredbyU.S.Mail shallbe deemed sufficiently served if delivered by Registered orCertifiedMail,withreturn receipt requested;or delivered personally;or delivered viafaxorby email.All notices to the County shall be delivered to the following address: Page 11 of28 CB 15-SMIA-CB (1)To the County Miami-Dade County Officeof Management and Budget -Grants Coordination 111 NW 1st Street,22nd Floor,Miami,FL 33128 ATTENTION:Daniel T.Wall Assistant Director Phone:(305)375-4742 Fax:(305)375-4049 Email:dtw@miamidade.gov (2)To the Provider Ms.Jennifer Korth Grants &Sustainable Initiatives Administrator Cityof South Miami 6130 Sunset Drive Miami,FL 33143 Phone:(305)668-2514 Fax:(305)668-7356 Email:JKorth@southmiamifl.gov Either party may at any time designate a different mailor email address and/or contact person by giving written notice as provided above to the other party. ARTICLE 13.AUTONOMY Both parties agree that this Agreement recognizes the autonomy of the contracting parties and impliesnoaffiliation between the contracting parties.Itis expressly understood and intended that the Provider isonlya recipient offunding support andisnot an agent or instrumentality of the County.Furthermore,the Provider's agents and employees are not agents or employees of the County. ARTICLE 14.SURVIVAL The parties acknowledge that anyofthe obligations inthis agreement,includingbutnot limitedto Provider's obligation toindemnifytheCounty,will survive the term,termination,and cancellation hereof.Accordingly,the respective obligations of the Provider under this agreement,whichby nature would continue beyond the termination,cancellation orexpiration thereof,shall survive termination,cancellation or expiration hereof. ARTICLE 15.BREACH OF AGREEMENT:COUNTY REMEDIES A.Breach.A breach by the Provider shall have occurred under this Agreement if: (1)theProviderfailstoprovidethe services outlinedinthe Scope of Services (Attachment A)or meet expected performance levelswithin the effective termofthis Agreement;(2)theProvider ineffectivelyorimproperly uses the Countyfunds allocated under this Agreement;(3)the Page 12 of 28 CB 15-SMlA-CB Provider does not furnish the Certificates ofInsurancerequiredbythisAgreementoras determinedbytheCounty'sRiskManagement Division;(4)ifapplicable,theProvider does not furnishupon request bytheCountyproofoflicensure/certificationorproofof background screening requiredbythisAgreement;(5)theProviderfailstosubmit,or submits incorrect or incomplete,proofof expenditures tosupport disbursement requests or advance funding disbursements orfailstosubmitor submits incompleteorincorrectdetailed reports of expenditures or final expenditurereports;(6)theProvider does notsubmitor submits incompleteorincorrectrequiredreportsorreportsthatindicatethat expected performance levelsarenotbeingmet;(7)theProvider refuses toallowtheCounty access to records or refuses toallowtheCountyto monitor,evaluate andreviewtheProvider'sprogram;(8)the Providerdiscriminatesunderanyofthelawsoutlinedin Article 10 ofthisAgreement;(9)the Provider,attempts tomeetitsobligationsunderthisAgreementthroughfraud, misrepresentation,ormaterial misstatement;(10)the Provider failsto correct deficiencies found during amonitoring,evaluation,orreviewwithin the specified time as described in communication fromOMB-GC;(11)the Provider failsto issue prompt payments tosmall business subcontractors or follow disputeresolution procedures regardingadisputedpayment; (12)the ProviderfailstosubmittheCertificateof Corporate Status,BoardofDirectors requirement,orproofoftax status;and(13)theProviderfailsto fulfill inatimelyandproper manner anyandallofitsobligations,covenants,agreements,and stipulations inthis Agreement.;(14)theProviderfailstomeetanyofthetermsandconditionsoftheMiami-Dade County Affidavits (AttachmentD)orthe State Affidavit (Attachment E);(15)the Providerfalsifies orviolatestheprovisionsoftheDrugFreeWorkplace Affidavit (AttachmentD);or(16)the Provider failsto fulfill inatimelyand proper manner anyandallofits obligations,covenants, agreements,and stipulationsin this Contract.Waiverof breach ofanyprovisionsofthis Contractshallnotbe deemed tobeawaiverofanyother breach andshallnotbe construed to beamodificationofthe terms ofthis Agreement. B.County Remedies.IftheProvider breaches thisAgreement,theCountymay pursue anyor allof the following remedies: 1.TheCountymay terminate this Agreement bygivingwrittennoticetothe Providerof such terminationandspecifyingtheeffectivedatethereof.In the event of termination,theCountymay:(a)requestthereturnofallfinishedorunfinished documents,data studies,surveys,drawings,maps,models,photographs,reportspreparedandsecuredbythe Provider with CountyfundsunderthisAgreement;(b)seek reimbursementofCountyfunds allocatedtotheProvider under thisAgreement;(c)terminate orcancelany other contracts entered into between theCountyandtheProvider.TheProvidershallbe responsible forall directand indirect costs associated with such termination,including attorney'sfees.TheCounty mayalso,intheCounty's sole discretion,recapturea proportionate amountof funding if expected performance levels under this Agreement are notmetbyProviderin the County'ssole discretion; 2.TheCountymay suspend payment inwholeorinpartunderthis Agreement by providing writtennoticeto the Providerof such suspension and specifyingthe effective date thereof,at least five(5)days before theeffectivedateof suspension.If payments are suspended,theCountyshallspecifyinwritingthe actions that must be taken bythe Provider as condition precedent toresumptionof payments and shall specify a reasonable date forcompliance.TheCountymayalso suspend any payments inwholeorinpartunderany other contracts entered into between the County and the Provider.The Provider shall be responsible for all directandindirect costs associated withsuch suspension,including Page 13of 28 CB 15-SMIA-CB attorney's fees.TheCountymayalso,intheCounty's sole discretion,recapture a proportionate amount offundingif expected performance levels under this Agreement are not met by Provider in the County's sole discretion; 3.The Countymay seek enforcement ofthis Agreement includingbutnot limitedto filing an action inacourtof appropriate jurisdiction.The Provider shall be responsible forall direct and indirect costs associated with such enforcement,including attorney's fees; 4.The County may debar the Provider from future County contracting; 5.If,forany reason,the Provider should attempt to meet its obligations under this Agreement through fraud,misrepresentation,or material misstatement,the County shall,whenever practicable terminate this Agreement bygivingwrittennoticeto the provider of such termination and specifying the effective date thereof at least five(5)days before the effective date of such termination.The County may terminate or cancel any other contracts which such individualorentity has withthe County.Such individualor entity shall be responsible forall direct and indirect costs associated with such termination or cancellation, including attorney's fees.Any individual or entity who attempts to meet its contractual obligations with the County through fraud,misrepresentation,or material misstatement maybe debarred from county contracting foruptofive(5)years; 6.Any other remedy available at law or equity. C.Authorization to Terminate Agreement.The Mayor or the Mayor's designee is authorized to terminate this Agreement on behalf of the County. D.Failures or waivers to insist onstrict performance of any covenant,condition,or provision ofthis Contract by the County shall not be deemed a waiver of any rights or remedies, norshallitrelievethe Provider from performing any subsequent obligations strictly in accordance with the term ofthis Contract No waiver shall be effective unless in writing and signed bytheparties.Suchwaivershallbelimitedtoprovisionsofthis Contract specifically referred to therein and shallnotbe deemed a waiver ofany other provision.Nowaivershall constitute a continuing waiver unless the writing states otherwise. E.Damages Sustained.Notwithstandingthe above,the Provider shallnotbe relievedof liability to the Countyfor damages sustained bytheCountybyvirtueofanybreachof the Agreement,and the Countymay withhold any payments totheProvideruntil such time as the exact amountof damages duetheCountyisdetermined.TheCountymayalsopursueany remedies available at laworequityto compensate forany damages sustained bythebreach. The Provider shall be responsible foralldirect and indirect costs associated with such action, including attorney's fees. ARTICLE 16.TERMINATION BY EITHER PARTY Bothparties agree thatthisAgreementmaybeterminatedbyeitherpartyheretoby writtennoticetothe other partyof such intentto terminate at least thirty(30)days priortothe effectivedateof such termination.TheMayororthe Mayor's designee isauthorizedto terminate this Agreement onthe behalf oftheCounty. Page 14 of 28 CB 15-SMIA-CB ARTICLE 17.PAYMENT PROCEDURES The County agrees topay the Provider for services rendered under this Agreement based on the payment schedule,the lineitem budget,orboth,whichare incorporated herein and attached heretoasAttachmentBforservicesprovidedunderthe attached Scope of Services.Payment shallbe made in accordance with procedures outlinedbelowandif applicable,the Sherman S.WinnPrompt Payment Ordinance (Ordinance94-40). A.Reimbursement and Advances.The parties agree thatthisisa cost-basis Agreement and that the Provider shall be paid through reimbursement payment based on the budget approved under this Contract (see Attachment B)andwhen complete and proper documentation of service delivery and incurred expenses are provided tothe County.If the actualperformancelevelsoftheprogram(s)coveredbythisagreement are lessthanthe expected performance levels,then theCountymayadjust payments,recapture the funded award,or seek repayment based onthelevelof performance.Upon proper and complete execution ofthis Contract (to include proofof insurance),the County may provide the Provider with twenty-five percent (25%)of the Contract amount in advance.The Provider's request for this advance payment must be submitted inwriting and must specify the reasons and justifications for such advance payment.It need notbe accompanied bya detailed expenditure report.The County shall have the sole discretion in choosing whether ornotto provide any advance payments and isnot obligated todoso under any circumstances.Advance payments in excess of25%of the contract amount maybe approved by the Mayoror the OMB-GC Director as theMayor's Designee forthis purpose. B.Monies Owed to the County.TheCounty reserves theright,initssole discretion,to reduce payments to the Provider in order to recapture any monies owed to the County.In accordance with County Administrative Order No.3-29,a Provider that isin arrears to the CountyisprohibitedfromobtainingnewCounty contracts or extensions of contracts until such time as the arrearage has been paid h full or the County has agreed inwritingto an approved re-payment plan. Additionally,in accordance withMiami-Dade County Implementing Order 3-9,Accounts Receivable Adjustments,if money is owedby the Providerto the County,whether under this Contract orforany other purpose,the County reserves therighttoretain such amount from payment due by County to the Provider under this Contract.Such retained amount shall be appliedtotheamountowedbytheProvidertotheCounty.TheProvidershallhavenofurther claimto such retained amount(s)which shall be deemed full accordand satisfaction ofthe amount due by the Countyto the Providerforthe applicable payment due herein. C.No Payment of Subcontractors.Inno event shallCountyfunds be advanced orpaid bytheCounty directly toany subcontractor hereunder.Paymenttoapproved subcontractors shallbe made bytheProviderfollowing requirements andlimitations as detailed inArticle21of this Agreement. D..Requests for Payment.TheCounty agrees topayall budgeted costs incurredbythe Provider that are allowable under theCounty guidelines.In order to receive payment for allowable costs,the Provider shall submit aMonthly Summary of Expenditures Report and a Monthly Performance Report onformsprovidedby the OMB-GC.TheOMB-GCmust receive Page 15of28 CB 15-SMIA-CB the Monthly SummaryofExpendituresReportandthe Monthly PerformanceReportnolater than the21st day ofthemonth following themonthinwhich services were provided.The Monthly Summaryof Expenditures Reportshall reflect the expenses incurred bytheProviderfor the month in which services were rendered and documented in the Monthly Performance Report.Upon submissionofsatisfactory required monthly reports,the OMB-GC shallmake payment.IftheProviderisnotmeetingits expected expenditurerates,thenacorrectiveaction planmust accompany the Provider's Monthly Summary of Expenditures Report. TheCounty will not approve payments forin-kindor volunteer services providedby the Provideronbehalfoftheproject.The OMB-GC shall accept originalsofinvoices,receipts,and other evidence of indebtedness as proof of expenditures.When original documents cannot be produced,theProvidermust adequately justifytheir absence in writing andfurnish copies as proof of the expenditures. E.Processing the Request for Payment Afterthe OMB-GC staffreviewsand approves thepaymentrequest,the OMB will submitapayment request totheCounty'sFinance Department.TheCounty'sFinanceDepartment will issuepaymentviaAutomatedClearing House (ACH)ormailthecheck directly totheProvideratthe address listedin Article 12 ofthis Agreement,unlessotherwise directed bytheProviderin writing.The parties agree thatthe processingofa payment requestfromdateofsubmissionby the Providershalltakeamaximum of forty-five (45)days fromreceiptofacompleteand accurate payment request,pursuant tothe County's Sherman S.Winn Prompt Payment Ordinance (Ordinance 94-40),Section 2-8.1.4 of the Code of Miami-Dade County,Administrative Order No.3-19,and the Florida Prompt Payment Act,if supporting documentation/invoices areproperly documented as determined by theCounty in itssolediscretion.It is theresponsibilityof the Providertomaintainsufficient financial resources to meet the expenses incurredduringtheperiod between the provisionof services and payment by the County. Faifure to submit monthly reimbursement requests with supporting documentation ina manner deemed correct and acceptable bytheCounty,bythe21stdayofeachmonth following the month inwhich the service was delivered,shallbe considered a breach ofthis Agreement and may result in termination ofthis Agreement, F.Final Request for Payment.Afinal request for payment from the Provider will be accepted bytheOMB-GCuptothirty(30)daysaftertheexpirationofthis Agreement.Ifthe Provider failstocomply,allrightsto payment shall be forfeited.The request forthefinal payment may include accruals of the personnel costs listedin Attachment B7 which the Provider is obligated to pay after the close of the period for services provided withinthetermof the Agreement. G.Closeout Reporting Process/Recapture of Funds,Upon the expiration of this Contract,the Provider shall submit Closeout Report documents to the OMBno more than thirty (30)days after the expiration ofthis Contract.These documents shall include acumulative contract year-end summary of the Provider's program performance,the Contract Year-End Closeout Report,and the Property Inventory Report.If after receipt of these documents,the OMB-GC determines that the Provider has been paid funds not in accordance with the Contract, andtowhichthe Provider isnotentitled,the Provider shall return such fundstotheCountyor submit appropriate documentation.The County shall have the sole discretion in determining whether the Provider is entitled to such funds and the County's decision on this matter shall be binding.Additionally,any unexpended or unallocated fundsshallbe recaptured bytheCounty. Page 16of28 CB 15-SMiA-CB ARTICLE 18.PROHIBITED USE OF FUNDS A.Adverse Actions or Proceeding.TheProvidershallnotutilize County funds to retainlegalcounselforanyactionorproceeding against theCountyoranyofits agents,instrumentalities,employees,orofficials.The Provider shall notutilize Countyfundstoprovidelegal representation,advice,or counsel toanyclientin anyactionor proceeding against theCountyoranyofits agents, instrumentalities,employees,orofficials. B.Religious Purposes.Countyfundsshallnotbe used forreligious purposes. C.Commingling Funds.TheProvidershallnotcomminglefundsprovided under this Agreement withfunds received fromanyotherfunding sources.The Provider shall establish a separate account exclusivelyfor receipt ofthefunds received pursuant tothis Agreement. D.Program Income.TheProvidershallnot use anyprogramincometo cover expenses other than those budgeted for payment byprogram income under this agreement.The Provider shalltrack,record,and disclose any program income generated from the program(s)funded under this agreement. ARTICLE 19.REQUIRED DOCUMENTS,RECORDS,REPORTS,AUDITS.MONITORING AND REVIEW A.Certificate of Corporate Status.The Provider must submit to the OMB,within thirty (30)days from the date of execution ofthis Agreement,a certificate of corporate status in the name ofthe Provider,whichcertifies the following:that the Provideris organized under the laws of the State ofFlorida;that all fees and penalties have been paid;that the Providers most recent annual report has been filed;that its status isactive;and that the Provider has not filed Articles of Dissolution. B.Board of Director Requirements.TheProvidershall ensure thatthe Provider's Boardof Directors is apprised ofthe programmatic,fiscal,and administrative obligations under this agreement funded through County Funds by passage ofaformal resolution authorizing execution ofthis Agreement with the County.A current listof the Provider's Board of Directors and officers must be included with the submission.Said resolution shallat a minimumlistthe name(s)oftheBoard's President,Vice President andany other persons authorizedto execute thisAgreementonbehalfofthe Provider,and reference the program(s)anddollar amounts intheaward,as maybe amended.A copy ofthis corporate resolution mustbe submitted totheCountypriortocontractexecution.Through the official minutes ofits Board meetings,the Provider must also maintain proof that it has been sharing the results ofall County monitoring reports withitsBoard. Additionally,the Provider will furnish the County with copies of the minutes of those Board meetings (whereaproperly constituted quorumwasachieved).Inorderto meet Boardmeeting requirements a quorum must be achieved.The Provider will furnishthe County witha current listingofthe members ofthe agency's Board that includesthetitleand contact information, including home and e-mail addresses for each Board member. Page 17of 28 CB 15-SMIA-CB C.Proof of Tax Status.The Provider is required to submit to the County the following documentation:(a)TheI.R.S.taxexempt status determination letter;(b)themost recent I.R.S.Form990or I.R.S.Form 990-N;(c)the annual submission of I.R.S.Form 990 or l.R.S.Form 990-N within (6)monthsaftertheProvider'sfiscalyearend;(d)IRS form941 - QuarterlyFederalTaxReturnReports within thirty-five (35)daysafterthequarter ends and if theform941reflectsatax liability,proofof payment mustbesubmittedwithinforty-five(45) days after the quarter ends. D.Business Application.TheProvidershallbea registered vendor with the County'sDepartmentof Procurement Management,forthedurationofthisAgreement.Itisthe responsibilityoftheProvidertofiletheappropriateVendor Application andto update the Application file forany changes forthedurationofthisAgreement,including anyoption years. E.Accounting Records.TheProvidershallkeepaccountingrecordswhich conformtoGenerally Accepted Accounting Principles (GAAP)in the United States.All such records will be retained bytheProviderfornot less than five(5)years beyond the term ofthis Agreement,andshallbemadeavailableforreviewupon request from Countyauthorized personnel. F.Financial Audit.If the Provider has oris required to have an annual certified public accountant's opinion and related financial statements,the Provider agrees to provide these documents to the OMB-GCno later than one hundred eighty (180)days following the end ofthe Provider's fiscalyear,for each year duringwhichthis Agreement remains inforceor until allfundsreceived pursuant tothis Agreement have been soaudited,whichever islater.Inthe event that the documents provided under this section contain deficiencies or other matters of concern,the Provider shallprovidetotheCountyforreviewadditional documentation to address the County's concerns.Failureto address concerns pursuant tothis section to the County's satisfaction shall bea breach ofthis contract.What constitutes a deficiency and/or matter of concern shalf be determined in the County's sole discretion.Failure to address concerns pursuant tothis section tothe County's satisfaction shallbea breach ofthis contract. G.Access to Records:Audit.The County reserves the right to require the j Provider to submit to an audit by an auditor of the County's choosing or approval and to review ' any independent audit performed onthe Provider for reasons of compliance with funding j requirements of any other governmental agency or financial institution.The Provider shall j provide access to all of its records which relate to this Agreement at its place of business during | regular business hours.The Provider agrees toprovide such assistance as maybe necessary j to facilitate the review orauditbythe County toensure compliance with all applicable j accounting and financial standards.\ i H.Quarterly Reviews of Expenditures and Records.The County Commission Auditor may perform quarterlyreviewsofProviderexpendituresandrecords.Subsequent ! paymentstotheprovidershallbesubjecttoasatisfactory review ofProviderrecordsand j expenditures by the County Commission Auditor,including but not limited to,review of supporting documentation for expenditures and the existence of sufficient documentation to ; support eligible expenditures.The Provider agrees to reimburse the County for ineligible \ Page 18 of 28 CB 15-SMIA-CB expenditures as determined bythe County Commission Auditor. I.Quality Assurance /Recordkeeping.TheProvidershallmaintain,and shall require that the Provider's subcontractors and suppliers maintain,complete and accurate program and fiscal records to substantiate compliance withthe requirements set forthin the Attachment A,Scope of Services,ofthis Agreement.The Provider and its subcontractors and suppliers,shall retain such records,and ail other documents relevant to the Services furnished underthis Agreement foraperiodoffive(5)yearsfrom the expiration date ofthis Agreement. The Provider agrees toparticipatein evaluation studies,quality management activities, CorrectiveActionPlanactivities,and analyses carriedoutbyoronbehalfoftheCountyto evaluate the effectiveness ofclient service(s)or the appropriateness and qualityof care/service delivery.Accordingly,the Provider shall permit authorized staff involvedin such efforts the right of access to the Provider's premises and records J.Confidentiality Requirements-The Provider shall establish and implement policies and procedures that ensure compliance with the following security standards and any and all applicable State and Federal statutes and regulations forthe protection of confidential client records and electronic exchange of confidential information.'Confidential"shall be used inthis section to describe information that is confidential under applicable law.The policies and procedures must ensure that: (1)There isacontrolled and secure area forstoring and maintaining active confidential information and files,includingbutnotlimitedto medical records; (2)Confidential records arenot removed from the Provider's premises, unless otherwise authorized by law or upon written consent from the County; (3)Access toconfidentialinformationis restricted to authorized personnel of theProvider,theCounty,and/or the United States Officeof the Inspector General; (4)Records are notleft unattended in areas accessible to unauthorized individuals; (5)Access toelectronic data is controlled; (6)Writtenauthorization,signed by the client,is obtained for release of copies ofclient records and/or information.Original documents must remain onfileattheoriginating provider site; (7)An orientation is provided to new staff persons,employees,and volunteers.All employees and volunteers must signaconfidentiality pledge,acknowledgingtheir awareness and understanding of confidentiality laws,regulations,and policies; (8)Procedures are developed and implemented that address client chart and medical record identification,filing methods,storage,retrieval, Page 19 of 28 CB 15-SMIA-CB organization and maintenance,access and security,confidentiality, retention,release ofinformation,copying,and faxing. K.Progress Reports.The Provider shallfurnish the OMB-GCwithmonthly progress/performance reports in accordance withtheactivitiesand goals detailed in Attachments A and Fofthis Agreement.The reports shall explain the Provider's progress for the month and,in the event that its activities are seasonal,must clearly indicate when specific services and related expenditures will occur.The data should be quantified when appropriate. A corrective action plan must accompany alt progress reports that indicate that the Provider is not meeting its expected service goals or expected performance levels.The final progress report shall be due no later than thirty(30)days after the expiration or termination of this Agreement. L Monitoring:Management Evaluation and Performance Review.The Provider agrees topermit County authorized personnel to monitor,review,and evaluate the program/work whichis the subject ofthis Agreement.The OMB-GC shall monitor fiscal, administrative,and programmatic compliance withallthe terms and conditions of the Agreement.The OMB-GC will also have therightto inspect original documentation regarding administrative,fiscal,and programmatic matters and mayretain copies ofthat documentation forverification purposes.Documentation includes butisnotlimitedto employee time records that document work hours spent ondirect and indirect duties within the County funded program(s),and documentation to show consistency and adherence in implementing the County funded (program(s)in accordance with the lineitem budget and budget justification narrative pursuant to Attachment "B"ofthis agreement.The Provider shall permit the OMB-GCto conduct sitevisits,client assessment surveys,andother techniques deemed reasonably necessary to fulfill the monitoring function.A report of the OMB-GC's findingswillbe delivered to the Provider and the Provider willrectifyall deficiencies cited within the period of time specified inthe report.If such deficiencies are not corrected within the specified time frame noted in the monitoringreport,the Countymay suspend payments or terminate this Agreement. TheOMB-GC may conduct one ormoreformal management evaluation and performance reviewsoftheProvider.Continuationofthis Agreement orfuturefundingis dependent upon satisfactory monitoring of fol!ow:up andcorrectiveaction,ifwarranted,,bytheProvider. Provider agrees theCountyMayororMayor's designee maymake unannounced,on- sitevisitsduringnormalworking hours tothe Provider's headquarters and/oranylocationor site where the services contracted for are performed. If the County suspends orstopspaymentto Provider after advising Provider ofconcerns arising from Provider's performance,Provider'smanagementof County-funded or County-partially fundedprograms,orProvider'scompliance with anyofthetermsofthisAgreement,andifthe Provider continues toprovide services pursuant tothis Agreement,theProvidershalldosoat itsown risk.TheProvider understands and agrees that Provider maynotbereimbursedormay notreceivefurther payments underthisAgreementintheeventtheCounty suspends orstops payment to Provider as described inthis paragraph. M.Client Records.The Providershallmaintaina separate individual client file for each client/family served,where appropriate.Thisclientfileshallincludeallpertinent Page 20 of 28 CB 15-SNIIA-CB information regarding case activity.Ataminimum,theclientfileshallcontainreferral and intake information,treatment plans,and case notesdocumentingthe dates serviceswereprovided andthetypeof sen/ice provided.These client files shall besubjecttothe audit,monitoring and inspectionrequirementsunder Article 19,Sections F,G,H,andMandanyotherrelevant provisions ofthis Agreement. N.Disaster Plan/Continuity of Operations Plan(COOP).TheProvidershall develop and maintain anAgency Disaster Plan/COOP.Ataminimum,thePlan will describe howtheProvider establishes and maintainsaneffective response to emergencies and disasters,andmustcomply with anyEmergencyManagementrelatedFlorida Statutes applicable tothe Provider The Disaster Plan/COOP must be submitted to the OMBno later than thirty (30)days aftertheexecutionofthis agreement andisalsosubjecttoreviewand approval oftheCountyinitssolediscretion.TheProvider will review the Planannually,reviseit as needed,and maintain awritten copy onfileat the Provider's site. (X Public Records.Pursuant to Section 119.0701 of the Florida Statutes,if theProvidermeetsthe definition of ''Contractor"as definedinSection119.0701(1)(a),the Provider shall: (a)Keep and maintainpublic records that ordinarily and necessarily wouldbe required by the public agency in order toperform the service, (b)Providethepublicwith access topublic records onthe same terms and conditions that the public agency wouldprovide the records and atacost that does not exceed the cost provided inthis chapter or as otherwise provided by law; (c)Ensure that public records that are exempt orconfidential and exempt from public records disclosurerequirements arenot disclosed except as authorized by law;and (d)Meetall requirements forretainingpublic records and transfer to the County, at no County cost,ailpublic records created,received,maintained and or directly related to the performance ofthis Agreement that are in possession of the Provider upon termination ofthis Agreement. Upon termination ofthis Agreement,the Provider shall destroy any duplicate public records that are exempt orconfidential and exempt from public records disclosure requirements.All records stored electronically must be provided to the Countyinaformatthatis compatible withtheinformation technology systems of the County. For purposes of this Article,the term "public records'"shall mean all documents, papers,letters,maps,books,tapes,photographs,films,sound recordings,data processing software,or other material,regardless ofthe physical form, characteristics,or means of transmission,made or received pursuant to law or ordinance or in connection with the transaction ofofficial business of the County. Provider's failuretocomplywiththepublic records disclosure requirement set forth in Section 119.0701 of the Florida Statutes shall be a breach of this Agreement. Inthe event theProvider does notcomplywiththe public records disclosure requirement set forth in Section 119.0701 of the Florida Statutes,the County may,at the County's sole discretion,availitselfofanyofthe remedies for breach set forth under this Agreement or available atlaworequity. Page 21of 28 CB 15-SMIA-CB ARTICLE 20.Audits and Internal Reviews by the Office of Management and Budget, Office of Miami-Dade County Inspector General,and the Commission Auditor The Provider understands that it may be subject toan audit,random or otherwise,by the Officeof the Miami-Dade County Inspector General oran Independent Private Sector Inspector General retained by the Officeof the Inspector General,or the County Commission Auditor. The Provider may also be subject toan internal review,random or otherwise,by the OMB-GC. Independent Private Sector Inspector General Reviews.The attention of the Provider is hereby directed to the requirements of Miami-Dade County Code Section 2-1076;in that the Officeof the Miami-Dade County Inspector General (IG)shall have the authority and power to review past,present and proposed County programs,accounts,records,contracts and transactions.The IG shall have the powerto subpoena witnesses,administer oaths and require the production of records.Upon ten (10)days written notice to the Provider from IG,the Provider shall make all requested records and documents available to the !Gfor inspection and copying. The IG shall have the power to report and/or recommend to the Board of County Commissioners whether a particular project,program,contract or transaction is or was necessary and,if deemed necessary,whether the method used for implementing the project or program isor was efficientbothfinancially and operationally.Monitoringof an existing project or program may include reporting whether the project isontime,within budget andinconformity with plans,specifications,and applicable law.The IG shall have the power to analyze the need for,and reasonableness of,proposed change orders. The IG may,ona random basis,perform audits onallCounty contracts throughout the duration of said contract (hereinafter "random audits").Thisrandom audit is separate and distinct from any other auditby the County.Grant recipients are exempt frompaying the cost of the auditwhichisnormally%of1%ofthetotal contract amount. The IG shall have the power to retain and coordinate the services ofan independent private sector inspector general (IPSIG)who maybe engaged toperform said random audits, as well as audit,investigate,monitor,oversee,inspect,andreviewthe operations,activitiesand performance and procurement process including,butnot limited to,projectdesign, establishment ofbidspecifications,bidsubmittals,activities ofthecontractor,its officers,agents and employees,lobbyists,Countystaffand elected officials inorderto ensure compliance with contract specifications and detect corruption and fraud. Nothing inthisAgreement shall impairany independent right of the Countytoconduct auditor investigative activities.The provisions ofthissectionare neither intendednorshallthey be construed to impose any liability ontheCountybytheProviderorthird parties. ARTICLE 21 SUBCONTRACTORS and ASSIGNMENTS A.Subcontracts.Theparties agree thatno assignment or subcontract will be made orletin connection withthis Agreement withoutthepriorwritten approval ofthe OMB-GC initssolediscretion,whichshallnotbe unreasonably withheld,andthatall subcontractors or assignees shallbe governed byallofthe terms andconditionsofthis Agreement.TheProvider will obtain threequotesfor all proposed subcontracts partially or fully fundedbythe County, valuedat$1,000and above,and maintain documentationofallthree(3)quotes on file. Page 22of28 CB 15-SMIA-CB 1)If theProvider will cause anypartofthisAgreementtobeperformedbya Subcontractor,theprovisionsofthis Agreement will applytosuch Subcontractor andits officers,agents and employees inall respects as if it and they were employees ofthe Provider,and the Provider will not be in any manner thereby discharged fromits obligations and liabilities hereunder,but will beliable hereunder forall acts and negligence ofthe Subcontractor,its officers,agents,and employees,asiftheywere employees oftheProvider.The services performedbythe Subcontractor ' will besubjecttotheprovisions hereof as ifperformeddirectlybythe Provider. 2)TheProvider,beforemakingany subcontract foranyportionofthe sen/ices,will state in writing to the Countythe name ofthe proposed Subcontractor,the portion of the Services which the Subcontractor isto perform,the place of business of such Subcontractor,and such other information as theCountymay require.The County will have the rightto require the Provider notto award any subcontract toa person,firm,or corporation disapproved by the County initssole discretion. 3)Before entering into any subcontract hereunder,the Provider willinform the Subcontractor fully and completely ofall provisions and requirements ofthis Agreement relatingeitherdirectlyor indirectly tothe Services tobe performed.Such Services performed bysuch Subcontractor will strictly comply with the requirements of this Agreement. 4)In order toqualify as a Subcontractor satisfactory to the County inits sole discretion,inadditionto the other requirements herein provided,the Subcontractor mustbe prepared toprovetothe satisfaction of the County that it has the necessary facilities,skilland experience,and ample financial resources to perform the Services ina satisfactory manner.To be considered skilled and experienced,the Subcontractor must show to the satisfaction of the County inits sole discretion that it has satisfactorily performed services of the same genera!typewhichis required tobe performed under this Agreement. 5)The County shall have the rightto withdraw its consent toa subcontract if it appears totheCountythat the subcontract will delay,prevent,or otherwise impair the performance of the Contractor's obligations under this Agreement.AH Subcontractors are required to protect the confidentiality of the County's and County's proprietary and confidential information.Provider shall furnish to the County copies ofall subcontracts between Provider and Subcontractors and suppliers hereunder.Within each such subcontract,there shall be a clause for the benefit of the County permitting the County to request completion of performance bythe Subcontractor ofits obligations under the subcontract,inthe event the County finds the Contractor in breach ofits obligations,theoptiontopay the Subcontractor directlyforthe performance by such subcontractor.Notwithstanding,the foregoing shall neither convey norimplyany obligation or liability on the partofthe Page 23 of28 CB 15-SMIA-CB County toany subcontractor. B.Ifthis Agreement involves the expenditure of $100,000 or more by the County and the Provider intends to use subcontractors to provide the services listed in the Scope of Service (Attachment A)or suppliers tosupply the materials,the Provider shall provide the names of the subcontractors and suppliers ontheform attached as Attachment I.The Provider agrees that it will not change or substitute subcontractors or suppliers from those listed in Attachment I without prior written approval of the County. C.Prompt Payments to Subcontractors.The Provider shall issue prompt payments to subcontractors that are small businesses (annual gross safes of $750,000 or less withitsprincipal place of business inMiami-DadeCounty)andshallhavea dispute resolution procedure in place to address disputed payments.Pursuant to the County's Sherman S.Winn Prompt Payment Ordinance (Ordinance 94-40),Section 2-8.1.4 of the Code of Miami-Dade County,Administrative Order No.3-19,and the Florida Prompt Payment Act,payments must be made withinthirty(30)days of receipt ofa proper invoice.Failureto issue prompt payments to small business subcontractors or adhere to dispute resolution procedures may be grounds for suspension or termination of this Agreement or debarment. ARTICLE 22.PURCHASES The Provider will obtain three (3)quotes forall purchases partiallyorfully funded by the County and valued at $1,000 or above,and maintain documentation ofall three (3)quotes on file. ARTICLE 23.LOCAL,STATE,AND FEDERAL COMPLIANCE REQUIREMENTS Provider agrees tocomply,in accordance with applicable professional standards,with the provisions of any and all applicable Federal,State and the County orders,statutes, ordinances,rulesandregulationswhichmaypertaintothe Services required under this Agreement,including but not limitedto: a)Miami-Dade County Florida,DepartmentofBusinessDevelopment Participation Provisions,as applicabletothis Agreement. b)Miami-DadeCountyCode,Chapter 11A,Article 3.All Providers and subcontractors performingworkin connection withthis Agreement shallprovide equal opportunity for employment and services without regard to race,creed, religion,color,sex,familial status,marital status,sexual orientation,pregnancy, age,ancestry,nationaloriginor handicap.The aforesaid provision shallinclude, butnotbelimitedto,the following:employment,upgrading,demotion or transfer, recruitment advertising;layoff or termination;rates of pay or other forms of compensation;and selection fortraining,including apprenticeship.The Provider agrees to post ina conspicuous place available for employees and applicants for employment,suchnoticesasmaybe required bytheDadeCounty Equal Opportunity Board or other authority having jurisdiction. Page 24 of 28 CB 15-SMIA-CB c)"Conflicts of Interest"Section 2-11 of the Codeof Miami-Dade County,and Ordinance 01-199,aswellastheMiami-DadeCounty False Claims Ordinance. d)Miami-DadeCountyCodeSection10-38"Debarment". e)Miami-Dade County Ordinance 99-5,codifiedat 11A-60 et.seq.Codeof Miami- DadeCountypertainingto complying with theCounty'sDomesticLeave Ordinance.Failuretocomply with thislocallawmaybegroundsforvoidingor terminatingthisAgreementorfor commencement of debarment proceedings against Provider. f)Part III,Ch.2,Art.1andCh.11A ofthe Miami-Dade CountyCode,andany payment and performance bond requirements if applicable under the Florida Statutes and F.AR.52.222 if applicable. g)Miami-DadeCounty Ordinance 99-152,prohibitingthe presentation, maintenance,or prosecution offalseor fraudulent claims against Miami-Dade County, h)Providershallalso develop andimplementawrittenCodeof Business Ethics and Conduct that will consist ofatrainingprogram and aninternalcontrol system that: 1 Are suitable to the size of the Provider and extent of its involvement in government contracting, 2.Facilitatetimelydiscovery and disclosure of improper conduct in connection with government contracts,and 3.Ensure corrective measures are promptly instituted and carried out. Notwithstanding any other provisionofthisAgreement,Providershallnotbe required pursuant tothis Agreement to take any action or abstain fromtaking any action if such action or abstention would,in the good faith determination of the Provider,constitute aviolationofany lawor regulation towhich Provider is subject,including but notlimitedto laws and regulations requiring that Provider conduct its operations ina safe and sound manner. ARTICLE 24.MISCELLANEOUS A Publicity.Itis understood and agreed between the parties hereto thatthis ProviderisfundedbyMiami-DadeCounty.Further,bythe acceptance of these funds,the Provider agrees that events fundedbythis Agreement shall recognize and adequately reference the County as afunding source.TheProvidershall ensure that allpublicity,publicrelations, advertisements andsigns recognizes and references theCountyforthe support ofall contracted activities.Thisistoinclude,butisnotlimitedto,all posted signs,pamphlets,wall plaques,cornerstones,dedications,notices,flyers,brochures,news releases,media packages, promotions,and stationery.The useof the official County logois permissible for the publicity purposes stated herein.Providershallsubmit sample ormockupof such publicity ormaterials to the Countyforreview and approval.TheProvider shall ensure thatallmedia representatives, when inquiring about the activities funded bythis contract,are informed that the County isits funding source. Page 25of 28 CB 15-SMIA-CB B.Governing Law and Venue.This Agreement is made inthe State of Florida and shallbe governed according to the lawsof the State ofFlorida.Venue forthis Agreement shall be Miami-Dade County,.Florida. C.Modifications.Any alterations,variations,modifications,extensions,or waivers ofprovisionsofthis Agreement including,butnotlimitedto,amount payable and effective term shallonly be validwhenthey have been reduced towriting,duly approved and signed byboth parties and attached to the original ofthis Agreement. The County and Provider mutually agree thatmodificationof the Scope of Service, schedule of payments,billing and cash payment procedures,set forth herein and other such revisions may be made as awritten amendment tothis Agreement executed byboth the parties. The Mayoror the Mayor's designee is authorized to make modifications tothis Agreement as described herein onbehalfoftheCounty. The Officeof the Inspector General shallhavethe power to analyze the need for,and the reasonableness of proposed modifications to this Agreement. D.Counterparts.This Agreement is executed in three (3)counterparts,and each counterpart shall constitute an originalofthis Agreement. E.Headings,Use of Singular and Gender Paragraph headings are for convenience only and are not intended to expand orrestrictthe scope or substance of the provisions of this Agreement.Wherever used herein,the singular shall include the plural and plural shall include the singular,and pronouns shallbe read as masculine,feminine,or neuter as the context requires. F.Pre-condition to County's Execution of this Agreement.TheProvideracknowledges thatpriortotheCountyMayororMayor's designee executingthisAgreement,the OMB-GC shall engage inaduediligenceeffortandreview("theDue Diligence Effort and Review") whichincludesbutisnot limited to researching background information ontheProvider, ensuringtheProviderisnot in non-compliance with other County contracts,and reviewing the Provider's scope of services,budget,affidavits,responses toaffidavitsandanyother proposed or required attachments tothis Agreement If the County through the OMB-GCin consultation with theCounty Mayor orMayor'sdesigneeisconcernedregarding findings of theDueDiligence Effort and Review,theCountyMayororMayor's designee shall present findings oftheDue Diligence Effort andReviewtotheBoardof Miami-Dade County Commissioners with theCounty Mayor orMayor's designee's recommendationastohow to proceed,and theBoardofMiami-DadeCounty Commissioners shall then directthe CountyMayoror Mayor's designee whether ornotto execute this Agreement withthe Providerbytakingactiononthe recommendation.All servicesundertakenbythe Provider beforetheCounty'sexecutionofthisAgreementshallbeattheProvidersriskand expense. G.NoThird Parties.The partiesexpressly agree there are nointendedorunintendedthird party beneficiaries tothisAgreement. Page 26 of 28 CB 15-SMIA-CB H.Sovereign Immunity.Nothingin this contract shallbe considered a waiver of sovereign immunity. I.Review of this Agreement.Eachpartyhereto represents and warrants that they have consulted withtheirownattorney concerning andparticipatedinthedraftingof each ofthe terms contained inthisAgreement.Noinference,assumption,or presumption shallbe drawnfrom the factthatonepartyoritsattorneypreparedthisAgreement.Itshallbe conclusively presumed that each party participated inthe preparation and draftingofthis Agreement. J.Totality of Agreement /Severability of Provisions.This Agreement and Attachments,withit recitals onthefirst page of the Agreement and withits attachments as referenced below contain all the terms and conditions agreed uponbythe parties; Attachment A:Scope of Services Attachment B:Budget Attachment C:Collusion Affidavit Attachment D:Miami-Dade County Affidavits Attachment D-1:Due Diligence Affidavit Attachment E:State Public Entities Crime Affidavit Attachment F:Monthly Payment Request Attachment G:Monthly Progress Report Attachment H:Final Year-End Closeout Report Attachment I:Listof Subcontractors and Suppliers (NOTE:Attachment I must be completed andincluded with this Agreement onlyifthe accompanying contractawardtotals $100,000 or more,) Attachment J:Authorized Signature Form No other Agreement,oralor otherwise,regarding the subject matter ofthis Agreement shallbe deemed toexistorbindanyofthe parties hereto.If anyprovisionofthis Agreement is heldinvalidorvoid,the remainder ofthis Agreement shallnotbe affected thereby if such remainder would then continue to conform tothe terms and requirements of applicable lawand ordinance. SIGNATURES ON THE FOLLOWING PAGE Page 27of 28 CB 15-SMIA-CB IN WITNESSWHEREOF,ihe partieshave executed thisAgreementeffective as of the contract date herein above set forth. CITY OF SOUT1 By: Name> Title: Date: Attest: CchA l\l{anaur cy)M Authorized Person Notary Public Pnnt Name:;^ft ^y^fer Titie:QyCto Q Corporate Seal ORNotary Seal/Stamp: MIAMI-DADE COUNTY By:4i44AU^— Name: Title:CountyMayoror Mayor's Designee Date:^mm HARVEY RUVIN,Clerk Board of County Commissioners P"nlName:.~^e.\f^£*c~th/*~ I 3-1.-:COUNTY \f^X Page 28of28 ATTACHMENT A(A) MIAMI-DADE COUNTY OFFICE OF MANAGEMENT AND BUDGET GRANTS COORDINATION SCOPE OF SERVICE NARRATIVE SECTION I:GENERAL INFORMATION Name of Organization:Citvof South Miami,Parks and Recreation Department Address:6130 Sunset Drive,South Miami,Florida 33143 Program Contact Person:Jennifer E.Korth,Grants and Sustainable Initiatives Administrator Phone Number:305-568-2514 Fax Number:305-663-6345 E-mail Address:ikorth@southmiamifl.gov Fiscal Contact Person:Alfredo Riverol,CFO Phone Number:305-663-6343 Fax Number:305-668-7388 E-mail Address:ariverol@southmiamifl.gov Board President/Chair:N/A Phone Number:N/A Fax Number:N/A E-mail Address:N/A Non-Profit EntityDFor~ProfitEntityD Contract Amount:$18,400 Contract Period:October 1,2014 -September 30,2015 SECTION II:PROGRAM NARRATIVE Descriptive Program Name: Elderly Services -SouthMiamiSeniorMeals Describe the program goals: The Senior Meals Program will provide positive social,cultural,educational,and recreational opportunities for seniors residing in the City of South Miami.In addition,the program will create a healthy environment for our senior population by encouraging physical activities,and providing nutritional meals,which will lead toa healthier lifestyle for the targeted population.Services will be provided to residents at the HUD Senior Center for participants regardless of race,religion,gender,or family income level that are 60 years and older. Page 1of3 ATTACHMENT A(A) Describe the program and services andhow program funding will be used: Through our Parks and Recreation Department,the Citv of South Miami will provide prepared meals tosixty-nine(69)residents thatparticipateinactivitiesatthe HUD Senior Center located inSouth Miami. Identify what Commission District(s)will be served:District7. Identifythe target population that will be served (i.e.,children/students,seniors,adults,families, general population,businesses etc.);Seniors. Identifythetotal number of the target population served (ifmorethan one service,definefor each): 69, SECTION 111:PROFILE OF SERVICES Annual workload measures (for each typeof service to be providedincluding the number of clients to be served in the program)[i.e.,3hoursof after school care for twenty-five (25)children ages 5 -10, one home delivered mealfor50 seniors every day (18,250 meals)]: The Senior Meals Program will provide two (2)pre-packaged meals (cantina-stvle)to sixty-nine (69) residents at the HUD Senior Center every Friday.The program will provide approximately 138 meals per week (69 seniors X2 meals per week)for 52 weeks,for a maximum of 7,049 ($18,400/$2.61 per meal)meals during the contract period. UnitCost(Definetheunit(s)ofserviceanddetailtheunit cost(s)fortheservice): $18,400/69 clients =$266.67 per client. Identifytheperiodof service deliveryfor program component(s)that WILL NOTbeprovided year- round:N/A. Total number of unduplicated clients that will be served during the program year is:69. Total number ofclients receiving ongoing services:69. Total number of new clients will be:10. Atypicalclient will bein the program for:0 day(s)12 month(s)0 week(s)0 hour(s) Whatisthedefinedworkload measure (mealsprovided,therapy,tutoring,orafter-schoolcarehours, program completion,employment,etc.):meals provided. The total number ofworkload measures that will be provided duringthe program year:7,049 meals. Location of Service Site(s)andHours of Service at each Site:(List alladministrativeandprogram sites including the physical street address withzip codes,contact information and the hours of operation for each site): Page 2of3 Attachment a (A) The Citv ofSouth.Miami Senior Center is located at 6701 SW62nd Avenue,South;Miami.Florida 33143.Thehoursofoperationare Mondavi Friday from 7:00am ^&0Q priv The service site phone,number is:(305)663-6319^enia)i:dpough^sputhmiamifi-qov::#v. SECTION IV:STATElVliNT OF OBJECTIVES:(Define rneasurable and specific |^d0rarri objectives. Please quantify andnote timeframe for compietipn ofeach o^ecA)^ after school tutoring program will increase their reading scoreby a full fetter grade 3s measured by pre arid post-testingduringthecontract year]).^;;v ••Ohie hundred percent (100%)of the elderly participants that receive we^ehcimeials will satisfy oneoftheirbasic needs.'::;'W[/-J:.. ♦Ninety percent (90%)of the elderly participants will gain sufficientnutrition fromithe;meals providedwhich will be measured by thetypeofmenu provided.;|C •'Ninety percent 90%oftheelderlyparticipants will be satisfied withthe servi^provided which wili be measured by surveys. BACKGROUND SCREENING INFORMAf ION The ^rpgram(s)Is serving vat-risk''population:Yes ...X,.,No.,.^,N/A •.<_.., The rriiniiiium age fora clifent is:60 years. The maximum age for a client,is:N/A years. Staffor volunteers workingdirectlywith seniors for more than10 hours:Yes.,.X...-No,..,N/A ....... SECTION V:ORGANIZATIONAL SUPPORT ACTIVITIES Describe how your organization will do outreach and public awarenessof program activities; Public announcements will made during televised City Commission meetings,andonthe City's Web. Describe how ypur organization will cpfripMe a gelf-assessrrientof its s^ryipes t)ir$tighout the program year (he.^cfi^ht satisfaction jquestiOnnaires,orilirb-surveys,independent organpitiph audit review,etfev):Annual survey!-r ,:<• SECTION VI:CERTIFICATION 1 eepfy^th$t the l^cppo of Services of the program will ,be carried out ais descnbed:cibove.I also understand that I must receive prior formal approval from MiamirDade County Office of Management and Budget-—Grants Coordination forany variations from the operationsand performance described Print Nar^e and Title,"ignatufe andTitleof Person CompletingForm Page 3of3 Attachment B (A) S^HlSlSi^i^^^^^^^^^^S __^__^______\ 5/12/20 (5: fti^^^^&^^W&MW&BZWri?^^fr^^^^ae^Rerio^v^^r^ City ofSouth:Mtarfii Eidetly Services-SouthMiamiSenior,Meals Oct,1.2014-Sep.30;2015 ••••':•!'jW--..•..,-::-"'v.,.j -.:•-.::.':•!-:-•^:•1 •-::•-":.».>--:•-•.,,•>..•'rm:.,-:..•;:;:J^!y:>::.v1-,lv:.-":.--v>:.,--;..-•:••^v.--y';'^:;.:^TOTAL:!^V.::--•V^':---J^/TOTAL^-:w^ ^^WW^Wi^^^M Total Cost to Agencyby Revenue Source -r^"<••.;,.-"Total Cost to1Agency -;,%of Total .••County.•Federal :•"CJty/State Another Of Each Line Item For the Budget Period Percent of Total Charged to This Award mmm^M^m^m^mmm^This Award. .County Funding AirOther County Funding Total Federal Funding Total City/State Funding ;:total Other Funding••PFRE<^0S^^!^^ Personnel 1.Position •,. Fringes..:-. 2.Position Fringes - 3.Position .. Fringes - 4.Position ...:-: Fringes - 5.Posi6on - Fringes 6.Position •-• Fringes "- 7.Position Fringes . travel {describe in narrative)-' Supplies (describe in narrative).. Equipment (describe in narrative) Contractual Services (describe iri narrative)18,400 18,<0D T00% Other Direct Costs {describe In narrative) Other Direct Costs {describe In narrative). Other Direct;Costs (describe In narrative)- Other OirectCqsts (describe innarrative)- INOtgEOlS&S^S^^ Personnel 1.Position ,....-' Fringes -. 2.Position :.'••'..•' Fringes • indirect Costs {describeLin narrative):.. Indirect Costs (describe tn narrative).,..:•••.•••-'•• TOTAL AWARD:.18.400 ;.- •..:-.".18.400 Requested *^--^^Boa/dBf^siefent /Vico President Name / igneV^riWa^\Date ctor/,Agency Designee Name, ar/Agency 0es1gnee-Sr<jri>JFcesldertt/Vice Presidentsignature Reviewed By:,Approved By:„ OMB Contracts Officer Signature OMB £ontracts &Grants Administrator Date Fiscal Approval^needed) Supervisor Attachment B1 it) City of South Miami Elderly Services -South Miami Senior Meals Miami-Dade County October 1,2014 -September 30,2015 DIRECT COSTS Contractual Services Senior Meals ($18,400): Beginning October 1,2014 through September 30,2015,theCityof South Miami Parks and Recreation Department staff will distribute two(2)prepackaged meals (cantina-style)to approximately sixty-nine(69)residents at the HUD Senior Center every Friday.These meals will be prepared bythe catering company MontoyaHoldings,Inc.ata cost of$2.61 per meal.In total,the program will provide approximately 138 meals to resident attheHUD Senior Center every Friday (one meal for Saturday and Sunday)for52 weeks;foramaximumof 7,049 meals ($18,400/$2.61 permeal)duringthe contract period. The Senior Site Manager andthe Recreational Leaders I arethe staff persons responsible for the administrative functions related tothis program.Their salaries and all other costs related to the program are covered by the Cityof South Miami. TOTAL AWARD:$18,400 'r Page1of1 ATTACHMENT A(B) MIAMI-DADE COUNTY OFFICE OF MANAGEMENT AND BUDGET GRANTS COORDINATION SCOPE OF SERVICE NARRATIVE SECTION I:GENERAL INFORMATION Name of Organization:Cityof South Miami,Parks &Recreation Department Address;6130 Sunset Drive,South Miami,Florida 33143 Program Contact Person:Jennifer E.Korth,Grantsand Sustainable InitiativesAdministrator Phone Number:305-668-2514 Fax Number:305-663-6345 E-mail Address:ikorth@southmiamifl.gov Fiscal Contact Person:Alfredo Riverol,CFO Phone Number:305-663-6343 Fax Number:305-668-7388 E-mail Address:Ariverol@southmiamifl.gov Board President/Chair:N/A Phone Number:N/A Fax Number:N/A E-mail Address:N/A Non-ProfitEntity•For-Profit Entity• Contract Amount:$24,098 Contract Period:October 1.2014 -September 30.2015 SECTION II:PROGRAM NARRATIVE Descriptive Program Name:The Afterschool House (Tutoring) Describe the program goals: The goal of the Afterschool House (Tutoring)Program is to provide positive social,cultural, educational,and recreational opportunities for children residing in the Citv of South Miami.The program will also create a friendly environment and essential after-school services to partidpants regardless of race,religion,gender,family income,and/or ability to pay for children ages 5-13 years. Describe the programand services andhowprogramfunding will be used: The After-School House Program operates from August -June.Funding will be used to provide tutoring services which will include reading and math curricula,homework assistance. Identify whatCommission District(s)will beserved:District 7 Page 1 of 4 ATTACHMENT A(B) Identify the target population that will be served (i.e.,children/students,seniors,adults,families, general population,businesses etc.):Children,ages 5-13. Identify the total number ofthe target population served (if more than one service,define for each): One hundred (100)children (This isa correction because in years past the scope and monthly progress reports for the After School Program included the participants from boththe After School Program andthe Summer Camp Program.The participants from the Summer Camp Program should not be included because it is not funded through this grant.The Summer Camp is solely funded by the CityofSouth Miami.) SECTION III:PROFILE OF SERVICES Annual workload measures (foreachtypeofservicetobe provided including thenumberofclientsto beservedinthe program)[i.e.,3hoursofafterschoolcare for twenty-five (25)children ages5 -10, onehomedelivered meal for50seniorseveryday (18,250 meals)]: The program takes place 39 weeks throughout the year and one hundred (100)children grades K through 8th grade will participate intheprogram. Unit Cost(Definetheunit(s)ofserviceanddetailtheunit cost(s)fortheservice): Theunit cost to serve one hundred participants(100)is $240.98. Identifytheperiodof service deliveryforprogram component(s)that WILL NOTbeprovidedyear- round: Winter Recess (December 23fd -January 3rd),Spring Recess (One week inMarch),Summer Recess (June through August). Total number of unduplicated clients that will be served during the program year is:100. Total number ofclientsreceivingongoingservices:100. Total number of new clients will be:0 Atypicalclient will beintheprogramfor.day(s).month(s)39week(s)hour(s) Whatisthe defined workload measure (meals provided,therapy,tutoring,or after-school care hours, program completion,employment,etc.):After-school care hours/tutoring 1.5 hours perday (1 hourof homework.30 minutes reading). Thetotal number of workload measures that will be provided duringthe program year:29,250 hours of after-school care/tutoring assistance (100 children x 1.5 hours per day x5 days per week x 39 weeks). Page 2of4 ATTACHMENTA(B) Location of Service Site(s)andHours of Service at each Site:(Listalladministrative and program sitesincludingthe physical street address withzip codes,contact information and the hours of operation for each site): •The Afterschool House (Tutoring)Program is located at the Gibson-Bethel Community Center, Murray Park -5800 SW 66th Street,South Miami,Florida 33143. •Hours of Operation for the Center are Monday -Friday,5:00 am -10:00 pm,Saturday.9:00 am -6:00 pm,and Sunday t 10:00 am.-2:00 pm and services will be provided from 2:00 pm - 6:00 pm,Monday -Friday. •Afterschool House (Tutoring)Program hours of operation:Monday -Friday.2:00pm -6:0Qpm. excluding holidays. The service site phone number is:(305)663-6319:email:gpough@southmiamifl.gov. SECTION IV:STATEMENT OF OBJECTIVES:(Define measurable and specific program objectives. Please quantifyandnotetimeframeforcompletionof each objective [i.e.,75%ofchildrenattending after school tutoring program will increase their reading score byafull letter grade as measured by pre and post-testing during the contract year]). .•Eighty percent (80%)of the children will increase their reading fluency and comprehension as measured by various tests. •Ninety percent (90%)of the students will complete their homework assignments as measured by report cards. •Ninety-five percent (95%)of the children will participate in educational activities as measured by the participation log. BACKGROUND SCREENING INFORMATION Theprogram(s)isserving "at-risk"population:Yes ...X...NoN/A The minimum age fora client is:_5 years. The maximum age fora client is:13 years. Staffor volunteers workingdirectly with childrenformorethan 10 hours:Yes...X...No ....N/A SECTION V:ORGANIZATIONAL SUPPORT ACTIVITIES Describe howyour organization will do outreach andpublic awareness of program activities: Public awareness and outreach will be communicated through public announcements during televised City Commission meetings,City's website,and flyers. Describe how your organization will complete a self-assessment of its services throughout the program year (i.e.,client satisfaction questionnaires,online surveys,independent organization audit review,etc.):Parent Surveys which are conducted once a year and report cards which are collected four (4)times a year. Page 3of4 ATTACHIVIENTA(8) SECTION VI:CERTIFICATION i certify thattheScopeofServicesofthe program will becarried out as d^cribed abpyei;!also understand that I must receive prior formal approval from'MiarnKPade County Office of Management and Budget—Grants Coordinationforany variatipns from theoperationsandperformancedescribed above,! a Signature and Title of PersgrfCompleting Form mfT/y fa h,f)v^c^cJ)P^ih 1 Print Name aria Title fexr^f/on Page 4of4 ^SS^l^^iS^^^^^^^S^^S^^^S ';^>^;*&ff^^ Cityof South Miami. ffiy^&'K&y^ The Aftarsch'ool House (Tu(ofing)., Attachment B(B) w_^_^_^____^i& .5/12/2015 ^^^;Budgeti^t^pd^^^ Oct.1,2014 y Sep.30/2015 BB3HiGH9&nraTRiB&n^hhhhbih ^u—va^,•«miinm*^m&MAm&FBm %of TotalTotalCosttoAqencybyRevenue'Source Total Cost to Agency County Federal City/State |AllOther Of Each Line Item For the Budget Period Percentof Total Charged to This Award This Award County Funding AllOther County Funding Totai federal Funding Total 1 Total City/State Finding Other Fundingpj^c^easfnsc>&!^ Personnel. •1.r^osrtidn J.Anderson 8,033 8.033 100% Fringes ".. 2.Positibh E.Cpclringtbn 8.033 8,033 100% Fringes '.'.•_[ 3.Position J.Leiseca 8,032 8,032 100% Fringes . 4,Position . Fringes .-- 5.Position - Fringes - 8.Position •-:. Fringes .. 7.Position - Fringes - Travel (describe in narrative):-. Supplies (descnbe in narrative)- Equipment (describe in narrative).-.•-• Contractual Services (describe fn narrative)....- Other Direct Costs (describeIn narrative)- Other Direct Costs (describe in narrative)- Other Direct Costs (descnbe in narrative)* Otner Direct frosts (describe in narrative)- ^^<^^^^MWj^^S&^<^^)$^ Personnel 1.Position ._" Fringes - 2.Position - Fringes - Indirect Costs (describe in narrative)- Indirect Costs (describe in narrative)• TOTAL AWARDi 24.098 -r .-.,-.24,093 Requested By:<Jo>&y>&4;G&>Approved Br..^(mJ^^^^i ^h Mp**^ Board FpestSent t Vice.President Nam© Date BoardPpaMfonttVicePr«fsident Signature Date ReviewedBy:m OMB Contracts Officer Signature Date Approved By:^^ OMB Contracts &Grants Administrator Fiscal ApprovaKrlnepded)' Accountant. Supervisor: Attachment B1 w) City of South Miami The Afterschool House (Tutoring) Miami-Dade County October 1,2014-September 30,2015 DIRECT COSTS Personnel:Salaries Teachers/Instructors ($24,098): These lineitems represent the salaries of three (3)part-time instructors.These instructors will dedicate 100%oftheirtimeto students enrolledinthe After-School House Program.These instructors will providetutoringandhomework assistance forchildrenparticipatinginthe program.Grant funds are being charged 100%of these positions'salaries for the period of18- 25 weeks,depending on the hoursworked per week.After County funds are expended,the Cityof South Miami will continue topayfortheir salaries untilthe program is completed. Thestaff person responsible fortheadministrationofthisprogramistheDirectorof Parks and Recreation and his salary and all other additional costs (i.e.utilities)are covered by the Cityof South Miami and participant fees. TOTAL AWARD;$24r098 Page 1 of 1 THl'CltY OP PLEASANT I.iVlNG ^siig#&;;iii ^apitamimm^^ril Fiscal Year 20 pfl|fl Ordinance 24-1^-5202? South MiAHi,Florida SouthrMiami T{**f C.nV Ur I'UASAN'T LIVING COMMISSION -MANAGER FORM OF GOVERNMENT LIST OF PRINCIPAL OFFICIALS ELECTED OFFICIALS Philip K.Stoddard,Ph.D. ViceMayor Walter A,Harris Commissioner Gabriel Edmond City Clerk Maria Menendez Commissioner Bob Welsh CHARTERED OFFICIALS CityManager Steven Alexander Commissioner Josh Liebrnan City Attorney Thomas Pepe>Esq. ^-x^ ( Soutm Miami Tl If CITYOF I'lc A5ANT l.iVIKC GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award r.KESRNTKr>'CO City of South Miami Fiorida For the Fiscal Year Beginning October 1,2013 Executive DjYccIoi' TheGovernment Finance Officers Association ofthe United States and Canada (GFOA) presented aDistinguishedBudgetPresentationAwardto City of South Miami,Florida for itsannualbudgetfor the fiscal year beginning October I,2013.\n order toreceivethis award,a governmental unitmustpublishabudget document that meetsprogramcriteriaasa policy document,asanoperations guide,asa financial plan,andasa communications device. This award is valid foraperiodofoneyear only.We believe our current budgetcontinuesto conform to program requirements,andwe are submittingittoGFOAto determine its eligibility for another award. f SoutfrMiami TMHOTYOF PLfASAKT UV1NC TABLE OF CONTENTS CITY MANAGER'S BUDGET MESSAGE . CONSOLIDATED ITEMS DETAIL BY DEPARTMENT FOR FY 15 xvii GENERAL FUND SUMMARY xx GUIDE FOR READERS I HOW TO USE THIS DOCUMENT 3 ANNUAL BUDGET PROCEDURES_4 BUDGETING AND ACCOUNTING BASIS 5 BUDGET SCHEDULE 8 FINANCIAL AND BUDGETARY POLICIES .10 FUND STRUCTURE 20 FUND OVERVIEW 21 FUND EXPENDITURES 23 GOVERNMENT 26 CITY HISTORY 29 COMPREHENSIVE PLANNING 31 CITY OVERVIEW 34 CITY OF SOUTH MIAMI ORGANIZATIONAL CHART 35 POSITIONS BY DEPARTMENT 36 CAPITAL IMPROVEMENT PROGRAM 5-YEAR PLAN :43 GENERAL FUND BUDGET 53 GENERAL FUND REVENUE PROJECTIONS ;54 CITYOFSOUTH MIAMI DEPARTMENTS &DIVISIONS 74 MAYOR AND CITY COMMISSION 75 CITY CLERK'S OFFICE 78 CITY ATTORNEY'S OFFICE _82 CITY MANAGER'S OFFICE 85 FINANCE DEPARTMENT 89 MANAGEMENT INFORMATION SYSTEMS OFFICE_97 PROCUREMENT DIVISION :103 HUMAN RESOURCE OFFICE 108 BUILDING DEPARTMENT 113 i ScHjtfrMiami Tilt CHY Ol-l'l.tASA.\'Y iJVINC PLANNING AND ZONING DEPARTMENT 119 CODE ENFORCEMENT DIVISION 125 PUBLIC WORKS DEPARTMENT____130 PUBLIC WORKS OFFICE OF THE DIRECTOR 132 BUILDING MAINTENANCE DIVISION :.137 SOLID WASTE DIVISION _____'42 STREETS &LANDSCAPING DIVISION ___145 MOTORPOOL DIVISION .____149 ENGINEERING AND CONSTRUCTION DIVISION 153 POLICE DEPARTMENT :_____157 PARKS AND RECREATION DEPARTMENT .171 GIBSON-BETHEL COMMUNITY CENTER 193 PARKS LANDSCAPING DIVISION ,198 COMMUNITY POOL .202 NON-DEPARTMENTAL ;205 SPECIAL REVENUE FUNDS 207 STORMWATER DRAIN TRUST FUND__208 LOCAL OPTION GAS TAX TRUST FUND 212 HOMETOWN DISTRICT IMPROVEMENT TRUSTFUND 215 TREE TRUSTFUND :217 PEOPLES TRANSPORTATIONTAXFUND 219 OTHERFUNDS 222 DEBT SERVICE FUND 223 CAPITAL IMPROVEMENT PROGRAM FUND 232 EMERGENCY RESERVE FUND 235 STATE FORFEITURE FUND 236 FEDERAL FORFEITURE FUND 237 APPENDIX 240 CITY OFSOUTH MIAMI PAY PLAN 241 GLOSSARY 255 Soutlf Miami V»IE CITY Of PLOAiJANT [MHO PARKS AND RECREATION DEPARTMENT CITY OF SOUTH MIAMI BUDGET FY 2014-2015 171 South"Miami HW:GfYOI:I'UASAN'T I.fVlNC PARKS &RECREATION ORGANIZATIONAL CHART :_. Director of Parks &Recreation Quentin Pough j Admin.Assist II (PR) •>[Martha Cortes J i Administrative Secretary (Joanne Gneasj 4 i i Gibson-Bethel Comro.Or.| RecreationSupervisorII • Bernard Hannah I ;RecreationSupervisor •i Ji ij Jairne Adams Rec.Leader .j ;, aiu r-/a M ,I ':Instructor (CqAlbertC./Amy M./J ;/PT\i RodR.i fe <}j '•Rec Aide (CC) {P7)-l| '^_._ Rec Leader j Lynn D.1 Laquanta ] |Summer Rec.Aides | j (CQ (PT)-8j ;::x Assistant Director (PR) Vacant i"1 Senior Center SeniorSUeMgr.(PR) Ana LarnbaJ Rec Leader(PR) (Vacant) :7\ Community Pool Lifeguards j (CP)(PT)-5j CITY OF SOUTH MIAMI BUDGET FY 2014-2015 )Parks ]Landscaping y_Division IX.) \" \I'-.i Supervisor DouglasBakeri V Lead Worker :.Johnny Zcegler Maint Worker III j £Alex Lugones \ '_*>.. 'Maint.WorkerfI J EddyRlvas !Maine.Worker I j i F.Wjfliams • Maint.Worker I \^;D.Torenzo 172 South'Miami THE CITVOP I'LHASANT UVINC PARKS AND RECREATION PROGRAM GUIDE AQUATIC PROGRAMS Learn to Swim Participants are taught important components of personal safety,personal growth,stroke development,rescue,and water games/sports at each level ofour swim program.All ofour swim classes aretaughtby qualified and caring instructors. Location Date /Time Cost Ages MurrayParkAquatic Center Spring 2015 EST $30.00/6-weeks course 5-12 Water Aerobics Water Aerobics not only helps keep the all important heart and lungs in tip-top condition,butit alsostrengthensandtonesyour body.Thewater resistance meansthat you'll usefarmore energy than dancing around a studio,but with less strain onyour muscles and joints.Exercising in wateristhereforean ideal way to rehabilitate injuries,as well as being a safe workoutfor anyonewithadodgyback or knees.Thisclass is foradultsand seniors,all fitness levels. Location Date /Time Cost Ages Murray Park Aquatic Center Spring 2015,^EST$30/monthIy pass Adults ______&__)*: CITY OF SOUTH MIAMI BUDGET FY 2014-20IS 173 Ed's Boot Camp South*Miami TMf CITY Ol:IMiASANT UVINC COMMUNITY PROGRAMS Ed'sBootCampisSouth Florida*s oldest boot campprovider.These classes are designed to give youacompleteworkout.Whether youaretryingtogetinshape,stayinshapeorimproveyour athleticperformance.Ed'sBootCampdeliversresultsbytargetingspecificareas,includinghips glutes,thighs,absandarms. Location Contact Cost Ages Community Center Ed de la Torre (305)613-9920 edsbootcamp@gmail.com www.edsbootcamp.com Varies Adults Free Income Tax Preparation TheCityofSouth Miami,inpartnershipwiththe Department ofTreasury Internal Revenue Service,isproudtoofferfreetaxpreparationto individuals andseniorswithlowto moderate incomes (generally thosewhoearn$55,000or less),personswith disabilities andthosewho English issecond language.Certifiedvolunteers,madepossiblebythe Department ofTreasury Internal Revenue Service,provide free,quality taxpreparation assistance during taxseason beginning January through April 2015. Location Date /Time Cost Rule Community Center Jan.-April 2015 Saturdaysonly Free Earn $55,000 or less CITY OF SOUTH MIAMI BUDGET FY 2014-2015 174 Intro to Computers South'Miami u it car or unASANr living This class is designed for those who want to learn computer basics,such as using a mouse,icons, start-up menusand much more.Learn howtoconnecttoandexploretheWorldWideWeb (Internet),and how to find information anywhere in the world from the comfort of your seat Location Date/Time Cost Ages Community Center Spring 2015...EST $50.00 Adults Microsoft Office 2010 Training Courses Microsoft Office training course is a hands-on,project-oriented class for beginners witha basic knowledge ofcomputer usage.Students will learnhowtocreate impressive,professional-looking documents,slides,and spreadsheets using Microsoft Word,MicrosoftPowerPoint,and Microsoft ExceL Location Date/Time Cost Ages Community Center Spring 2015...EST $50.00 Adults Martial Arts Martial Artshavebeen one ofthebesttoolsforteachingchildrenof all agestobecomemore confident,disciplined andfocused-forover2,000 years!Many kids who iearn Karate,Kung-Fu orTaeKwonDo typically get better grades,haveahigherself-esteemandhavelearnedhowto defend themselves-mentally and physically. Location Date /Time Cost Ages Community Center Coming soon...TBA 5-16 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 175 South1 Miami XW.CITY Ol PI.t'ASAKV LIVING Zumba Zumba Fitnessisaglobal lifestyle brand that fusesfitness,entertainment and culture intoan exhilaratingdance-fitnesssensation!Thisclassblendsupbeatworldrhythmswith easy-to-follow choreography,foratotal-body workout thatfeels like acelebration.Thisclassismainlyfor adults! Location Date /Time Cost Ages Community Center Coming soon...EST $30/monthly pass Adults SENIOR HAPPENINGS Senior Center and Programs TheParksandRecreation Department Senior Center isdesignedforthosewhoaresixtyyears (60)orolder.TheSeniorCenter offers a wide arrayof services suchas counseling andsupport groups,informationand referral healthand wellness activities;recreationaland social activities, homelunch delivery,computer classes,tripstothe mall,movies,grocery store andmore! Services include,but not limited to: A Dining Room Home Lunch DeliverybyFriendly Staff English forSpeakersof Other Languages (ESOL) SpanishClasses Art Classes Exercise Classes Computer Classes SewingandKnitting Holiday Celebrations FieldTripsand more Location Date /Time Cost Ages Senior Center Ongoing Free 60+ CITY OF SOUTH MIAMI BUDGET FY 20I4-20IS 176 Backpack Giveaway Soutlf Miami n itcifv or i'UAsani uvjnc SPECIAL EVENTS The annual backpack giveaway offers a one-stop-shop forSouth Miami families to receive their school supplies andtoattainresourcesfor community center activities.The backpacks contain a variety ofschool supplies and will be given outona first come,first served basis until there arenone left to give away.The backpacks will include pencils,pencil pouches,erasers, highlighters,sharpeners,glue sticks,scissors,rulers,loose leaf notebook paper,composition notebooks,and hand sanitizers.Local businesses and individual supporters have joined the effortto give everyyouth what theyneedtostarttheschoolyearoffwith success. Location Date /Time Cost Ages Community Center TBD in Aug,2015 4:00-6:00p Free 5-16 Safe Streets Halloween Trickortreatingisoneofthegreatadventuresof Halloween andaddstomanychildhood memories.Local shopsandvendorsjoin Parks andRecreationstaffto give local youthasafe location to obtainfunsize treats.South Miami PoliceclosesSunsetDriveforthisevent,creatinga vehiclefreehaunted street Itis fun forthewhole family to enjoy,andbestof all,it's free. Location Date /Time Cost Ages Sunset Drive 10/31/14 4:00p-7:00p Free Youth and adults CITY OF SOUTH MIAMI BUDGET FY 2014-20IS 177 South1 Miami THC CltY Of-PltASANT IIVIJ^C Turkey Drive Thanksgiving is thetimeofyearwhen communities come together in thespiritof giving.Warm upyour Thanksgiving appetite by participating in the annual Parks and Recreation Turkey Drive. In collaborationwith Interval International,eachyearParksandRecreation gives away over 100 turkeysand baskets ofdrygoodsto in-need South Miami residents.The Parks andRecreation Department will be accepting donatedturkeyspriortothe holiday thisyearthat will laterbe distributed.Families must pre-register atthe Gibson-Bethel Community Center toreceive a turkey.There isalimitofoneturkeyforeachrequesting family. Location Date /Time Cost Ages Community Center November 20,2014 Free Adults Holiday Toy Drive Thanks tothesupport from Interval International and individual supporters,the Parks and Recreation Department is able to provide toysfor boys and girls of South Miami each holiday season.Donationsareacceptedup until the event Toysare given to all South Miami resident children,Parents/Guardians must present a valid South Miami ID atthe event to receivegifts. Duringthis event the community center gymnasiumis transformed intoa winter wonderland, complete withthe North Pole's mailbox,holiday music andachancetomeet Santa.Ignite your holiday imagination duringthisfun family event Location Date /Time Cost Ages Community Center December 17,2014 Free 5-17 Easter Egg Hunt Each yearover 1000 eggs arespreadthroughout Murray Parkfor South Miami's Easter Egg Hunt Areasare divided byage categories forthe children's safety.All ofthe plastic eggs are filled with candy,toysand other Easter goodies.Don'tforgetto bring yourown basket!Cotton candy, popcorn,light refreshments will be given away.TheEaster bunny even makes aguest appearance! Location Date /Time Cost Ages MurrayPark April 2,2015 Free 5-16 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 178 .South^Miami THECH Y OF PUASAfcT UVlNC YOUTH ATHLETICS Youth Tackle Football&Cheerleading The City of South Miami offers a competitive youth tackle football and a cheerleading program forboth boys and girls ages5 through 14.These future st^rs will have an opportunity tolearnthe fundamentals of youth tackle football OR cheerleading,sportsmanship and develop social skills. Practices are held 4 days a week;games are played one weekday evening and Saturday beginning in August Cheerleading and Football equipment and uniforms are included. Location Date /Time Cost Ages Murray Park Palmer Park May -November 2015 Tuesday-Saturday Varies Residents $80 Non Residents $90 5-14 Youth Basketball Program Through Miami Basketball,thecityofferscoedyouth basketball forboysand girls ages 7-13. Youth will haveanopportunityto develop and improve skills while playing m an organized league. Participants will learnandpractice basketball etiquette,learn rulesandbasic fundamentals ofthe game,aswellas display values of sportsmanship while having fun. Location Contact Cost Ages Community Center Andre Daniels (786)205-5198 www,miam ibasketball.net andre@miamibasketball.net Varies U7-UI3 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 179 Youth Soccer Program SoutlrMiami Tl IL CITY OF I'LFASANT LIVING Through South Miami United F.C.,the city provides ayouth recreational andtravelsoccer program toour community where children can learn,enjoyand develop in thesportofsoccer. Our program emphasizes the values of sportsmanship andteamwork. Location Contact Cost Ages South Miami Park Robert Maseri Recreational $225 U4-UI2 305 608-3182 Travel $400 U8-UI4 www.smufc.net info@smufc.net Youth Tennis Program Through Montana Tennis Academy,the city provides childrenwiththe fundamentals ofthegame oftennisandeducational components thatdevelop life skills. Location Contact Cost Ages Dante Fascell Park Francisco Montana (305)666-8680 www.montanatennisacademy.com montanatennisservices@gmail.com Varies 7-13 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 180 Afterschool Program South"Miami THE CITY Ol I'UASANl LIVING YOUTH PROGRAMS The Parks and Recreation Department offers an Afterschool program Monday through Friday, during Miami Dade County's school calendar year.We provide homework assistance,swimming, fitness,recreational sports,computer time,arts and craft and more!Transportation is included from schools located in South Miami. Location Date /Time Cost Ages Community Center Aug,'i4->ne'IS Mon -Fri 2-6pm Residents$25/monthly Non Residents $40/weekly 5-\2 One Day Camp One Day Camps areofferedto children ages 5-12.Participants will experiencea variety of activities suchasartsandcraft,computer lab,sports,field trips,swimming andmore. Location Date /Time Cost Ages Community Center Teacher Planning Days 8arrv6pm Residents$IO/day NonResidents$30/day 5-12 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 181 South^Miami THt CITY OF PLEASANT UVINCJ Winter Camp We offer2-weeks,full-day Winter BreakCampprogramsforchildren,ages 5-12,during Miami Dade Public Schools1 winter recess.The department providesyouthwithavarietyof structured games,computer lab,sports,character-educationexercises,artsandcraftsand field trips. Location Date /Time Cost Ages Community Center Dec.22nd-Jan.2nd Mon -Fri 8am-6pm Residents $30/weekly NonResidents $75/weekly 5-12 Spring Camp Weoffer full-day Spring Break Camp programs for children,ages 5-12,during Miami Dade Public Schools'springbreak.The department providesyouthwithavarietyof structured games, swimming,sports,character-educationexercises,artsandcraftsand field trips. Location Date /Time Cost Ages Community Center March 23rd-27th Mon -Fri 8arr>6pm Residents$30/weekly NonResidents $75/weekly 5-12 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 182 South'Miami TIM CITY ()!•pl.fc/\5AN I*LIVING Summer Camp The Department offers a quality,affordable Summer Youth Program,where youngsters find fun, sports,craft projects,active games,art exploration,fitness and nutrition,reading opportunities, swimming atthe Murray Park Pool and more.Lunch and snacks are provided. Location Date /Time *•*-•-•—— Cost Ages Community Center June 8th -Aug 14*2015 Mon -Fri 8am-6pm Residents $30/weekly NonResidents$75/weekly 5-12 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 183 South1'Miami THH CI1Y OH PLEASANT LIVING PARKS AND RECREATION DEPARTMENT 001-2000-572 MISSION Our missionistoprovideacomprehensiveandexceptional recreation andparks experience for our community and future generations. PARKS AND RECREATION DEPARTMENT FUNCTION Planning and developing parksand facilities thatare environmentally sensitive,providediverse leisure-time opportunities,support the community's visionanddesires,and will maintaintheir value over time.Providing high quality,high impact recreation experiencesby organizing, promoting,and delivering programsand services toourcommunity.Responding toour customersneedsthroughtrustand communication.Promoting collaborative effortswith other agenciesandbusinesses to helpobtainthe vision of the communityand providing the quality of life forresidents,businesses,andvisitorsthatmakepeoplechooseSouth Miami over other areas. PARKS AND RECREATION DEPARTMENT ACCOMPLISHMENTS FOR FY 2014 in an effort to enhance recruitment of professionalstaff,interviews were conducted to fill the positionof RecreationSupervisor II (Aquatics/Athletics). installed new recreation business management software,RecPro. Solicited more vendors which increasedparticipationatparksites. Increasedproductivitytoimprovepark aesthetics. .•Increasedregistrationnumbersby receiving funds fromthe Community Redevelopment Agency(CRA),which allowedunderprivilegedchildrento participateinourSummerCamp Program. •Assistant Director of Parks and Recreation attended Year I NRPA Directors SchoolinWheeling,WV. •Developedandadvertisedan RFP for Professional Services fora long-range strategic Master Plan forthe Department ofParksandRecreation. CITY OF SOUTH MIAMI BUDGET FY 2014-2015 184 f SoutmMami Tl it!CITY OH PUASAN1 LIVING PARKS AND RECREATION DEPARTMENT OBJECTIVES FORFY 2015 •Establish athemeforeachparkto create a distinct identity,aesthetic value, and unique function withapurposeof generating park interest anduse. *Providedirectionfor policy developmentand decision-making to support theparksand recreation system toYear 2020,andbeyond,and engage in the development ofalong-range master plan for the Parksand Recreation Department, •Provide continuous improvements toall CityParks. 1 Research funding opportunities to provide snacks for childrenin our afterschool program. Enhanceand provide programs to the community that will provide educational and recreational opportunities. Seek sponsorships,donations and/or in- kind donations that will enhance service offerings. Increaseadvertisingeffortsof programs andactivitiesbeing offered by the Parks and Recreation Department. Providetraining opportunities forstaff development, Ensure that the Computer Labis properlyusedbytheseniorsandthe childreninthe community,that the Lab is well-staffed andremainsopensixdays a week. CITY OF SOUTH MIAMI BUDGET FY 2014-2015 185 South'Miami 11 It CITVOF PI CASANM'ItVING PARKS AND RECREATION DEPARTMENT ACTIVITY REPORT IRRCyEGTgDN DayCampParticipants 88 90 ISO ISO 100 SpringCamp Participants 22 30 50 50 55 Winter CampParticipants 34 30 30 30 30 SummerCampParticipants 157 150 150 150 130 After School House Participants 114 65 120 120 120 FootballPlayers 36 40 120 120 160 Cheerleaders 20 20 60 60 80 Track 33 45 45 45 45 SoccerPlayers 0 0 0 0 0 Basketball Players 54 5S 55 55 55 BaseballPlayers 0 0 0 0 0 FlagFootballPlayers 10 J5 0 0 0 T-Ball Players 19 40 0 0 0 Fitness Center Members 180 180 140 140 140 Fucbs Pavilion Rental 50 45 45 45 35 Dante Fascell Park Rental 100 120 120 120 125 Senior Hot Meals Served 11460 (2000 13000 13000 15360 Senior Home DeliveryMeals 6006 7000 7000 7000 •11284 Senior Box Lunch Meals 3402 3402 3402 3402 1200 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 186 /"VS South"Miami "IME CtTVOF PLEASANT J.JVJNO PARKS AND RECREATION BUDGET FY 2015 001-2000-572 mM$?^ ^^^MM^^^^^^^&M^^i^Si 0012000 5721210 SALARIES.REGULAR 0012000 5721310 SALARIES-PART TIME 00(2000 5722110 F.I.C.A. 00 f 2000 5722210 PENSION PLAN CONTRIBUTION 0012000 5722220 ICMA 0012000 5722310 GROUP HEALTH INSURANCE 00 J 2000 5722410 WORKER'S COMPENSATION TOTAL PERSONNEL SERVICES 00(2000 5723450 CONTRACTUAL SERVICES ' 00(2000 5724070 TRAVEL&CONFERENCE 0012000 5724080 EMPLOYEE EDUCATION 00 \2000 5724110 POSTAGE 0012000 5724120 COMMUNICATION 0012000 5724350 ELECTRICITY-CITY PARKS 0012000 57245 J5 LIABILITY INSURANCE-AUTO 0012000 5724632 INTERNET SERVICE 0012000 5724634 MAINTENANCE-INTERNET SERVICE 0012000 5724670 MAINT &REP-PARK FACILITIES 0012000 5724690 MAINT &REP-TENNIS 0012000 5724710 COPY MACHINE 0012000 5724820 SPECIAL EVENTS 0012000 5725205 COMPUTER EQUIPMENT 00/2000 S7252I0 SUPPLIES 00(2000 5725220 UNIFORMS 0012000 5725230 FUEL 0012000 5725410 MEMBERSHIP &SUBSCRIPTION 0012000 5725630 FOOTBALL 0012000 572563 (CHEERLEADERS 0012000 5725635 DANCE/MODELING 0012000 5725650 SOCCER PROGRAM 0012000 5725670 SPECIAL RECREATION PROGRAMS 0012000 5725680 SENIOR CITIZENS PROGRAMS TOTAL OPERATING EXPENSES 0012000 5729920 CONTINGENCY OTHER FUNDING SOURCE TOTAL RECREATION 266,136 966 18,950 35,483 1,280 28,278 12,331 271,499 3,937 21,262 28,900 2,152 33,243 9,898 363,424 370,891 1,000 32 60 56 3,500 583 0 125 0 1,798 0 2,545 4,318 8,706 3,095 828 12,244 1,763 21,417 5,847 0 468 7,543 (3,101 298,088 15,034 23,954 25,948 8,253 39,310 12,807 423,394 2,235 298 1,525 100 3,060 4,800 4,870 1,620 188 2,800 2,360 5,003 16,500 9,315 3,597 3,155 15,120 2,460 19,085 6,626 3,825 1,000 5,607 17,746 298,088 15,034 23,954 25,948 8,253 39,310 12,807 423,394 2,235 298 1,025 100 3,060 4,800 4,870 1,620 188 2,800 2,360 5,003 16,500 9,315 3,597 3,155 15,120 2,460 19,085 6,626 0 700 5,607 17,746 301,876 0 23,093 13,680 13,931 42,538 9,102 404,220 39,475 1,092 3,765 100 6,120 •1,500. 6,129 720 0 2,800 2,000 S,003 20,000 9,315 9,933 600 15,120 2,034 31,961 8,410 0 1,000 5,698 23f456 2,899 2)8 630 86 2,122 877 0 0 0 3,702 864 4,350 13,676 0 7,215 1,058 15,117 1,902 38,636 9,279 1,755 0 6,813 13,660 124,859 0 89,029 0 132,894 0 128,269 0 196,231 5,000 0 0 0 0 5,000 488,283 459,920 556,288 551,663 605,451 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 187 South'Miami THt CITY Of PLEASANTLIVING PARKS AND RECREATION DEPARTMENT BUDGET HIGHLIGHTS 3450 Contractual Services - AnnualParksSoftwareSupport.2,000 UnitedSiteService-Portable toilets forspecial events for5mo.$220 mo.1,101 Toro PestManagement-FumigationforconcessionstandatPalmerPark -,- $30 mo,for 12 mo. Miami-Dade County-FireInspectionfortheCommunity Center,174 Miami-Dade CountySprinklers Building Inspection.340 3,975 The ADMIT Music Intervention Experience TheAlternativeDirections Music IndustryTraining (ADMIT)Program,Inc.,will provide specialized educational,artsenrichmentandservice learning experience inthe application of positive songwriting andrecording techniques inthecreationof positive songsbyyouthfor distribution throughouttheir community.Thescope will include music industry training,positive songwriting,music track production and recording sessionsfor three (3)groupsofyouth. During thesessionsparticipants will learnabout music productionstrategiesand techniques, withhands-onparticipationincreatingthe music tracks for the selected theme songs,writing positive lyrics,vocalrecordingofdifferentpartsofsong(suchas versesy choruses,intros), optional attendance atoffsitesong mixing andmasteringsessions,andduplicationof 100 CDs with labels containing groupphotos.Final releaseand closing ceremony will beconductedwhere CDproductsfor all groups will bepresentedand participants mayperform,sign anddistribute theirmusicinCDreleasepartyevent.Fees forservicesincludeset-upandbreakdownof recording,stageandsoundequipment,and 100 copiesof final CDs.TheCityofSouth Miami will owncopyrightstorecordings. Program Costs:$2,500 (instructor &equipment included) Dance &Tumbling Classes (age 5-12) In preparationforcheerleadingseason,this class providesan opportunity forstudentstowork onpiecesofartisticmeritand tumbling routinesunderthedirectionof professional instructor. Program Costs:$2,500 (instructor &equipment included) CITYOF SOUTH MIAMI BUDGET FY 2014-2015 188 SoutmMiami TML CIIYOF I'LtASANT UVJk'C Martial Arts have been oneofthe best tools for teaching children of all ages to become more confident,disciplined and focused -for over 2,000 years!Kids who learn Karate,Kung-Fu or Tae Kwon Do typically getbettergrades,have a higher self-esteem and have (earned howtodefend themselves -mentally and physically against a neighborhood or school bully. The city will provide upto(8 scholarships for City of South Miami residents. Program fee:$75per participant/month ($900 annually) NumberofAnticipated Scholarships:18 Scholarship Amt:$16,200 Thecontractor will pay theCity $1,000 permonthfor permit: Estimated City Revenue:$12,000 annually Intro to Computers,Email and internet:This class is designed forthosewhowanttolearn computer basics,suchas using a mouse,icons,start-upmenusand much more.Learn howto connecttoandexplorethe World WideWeb (Internet),andhowto find information anywhere in theworldfromthecomfortofyour seat. Microsoft Office trainingcourseisa hands-on,project-oriented class for beginners.Students will learnhowto create impressive,professional-looking documents,slides,andspreadsheets using Microsoft Word,Microsoft PowerPoint,and Microsoft Excel. Program fee:$50perparticipant/session Participants:70 Overall Program Revenue $3,500 Contractor (70%):$2,450 City Revenue Net of Expenses (30%):$1,050 Water Aerobics notonlykeepsthe all importantheartand lungs intip-top condition,butit also strengthens andtonesyour body.Thewater resistance means that you'll usefarmore energythan dancing aroundastudio,butwith less strainonyour muscles and joints.Exercising inwater is therefore an ideal wayto rehabilitate injuries,as well as being a safe workoutfor anyonewithadodgyback or knees.Thisclassisforadultsand seniors,all fitnesslevels. Water Aerobics (72 classes -6 months) CITY OF SOUTH MIAMI BUDGET FY 2014-2015 189 Soutffivliami THfcCffY Or W.A&ANT UVlNC; Zumba Fitness Is a global lifestyle brand that fuses fitness,entertainmentand culture intoan exhilarating dance-fitness sensation!This class blends upbeatworldrhythmswitheasy-to-follow choreography,fora total-body workoutthat feels like a celebration.This class is mainly for adults,and those older adultswhocankeep up! Zumba (48classes -6months) Contractor fee:$62 per class or $7,440.00 Program fee $30/month (unlimited pass) Participants 30 Revenue $5,400 TheCitywill sponsor five (5)teamsin Miami Basketball Youth League. 7&under team $700 9&under team $700 1 1 &under team(2)$1,400 13 &under team $700 4350Electricity-City Parks -Estimated electricity expenseforbayfouratthe Mobley Building. 4670 Maintenance &Repair -Park Facility.-Provides for emergency hardware supplies for all CityParks. 4820 Special Events -This line item funds miscellaneous events held atthe Community Center. Additionally,contributes funding tothe Fourth of July andStateofthe City Addressevents. 5205 Computer Equipment - Desktop Computers 5,427 HP Laser Printer 3015dn 699 HP Color LaserJet CP4025dn 1,300 HP OfficeJet 8600Pro Plus 299 Netgear 4TB NAS 519 Yosemite 299 Tripplite UPS 522 Annual Deep FreezeMaintenance 250 TOTAL 9,315 5210 Supplies- Galloway-Officesuppliesforthe Center.3,000 Galloway.7 Two Wayradiosat$225.29each.(,577 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 [90 5410 Memberships &Subscriptions- SouthrMiami THt CTfV OK !»ll:ASAMTLIV»MC Mitylite-15Tables at$165.29 each and60 Folding Chairs at $47.94.5,355 TOTAL Florida Recreation Parks &Association Membership. National Recreation &Park Association (NRPA) Direct T.V. BollingerInsurance TOTAL 9,933 350 160 1,224 300 2,034 5630 Football FootballLeaguedues 900 Football &Cheerleading Banquet 300 participants.999 Homecoming andbanquet (Bounce house,tents,etc.)1,000 Trophiesforplayers,parents,commissioners&coaches.1,230 Footballscaleyearlycalibratedand certified.250 Fingerprinting &backgroundcheckfor30football volunteers at$20each.600 Riddel!Football practice uniforms (shortsets)at$10.44 each.1,600 Riddel!5piecepadssetsat $17 each.2,550 Riddell Shoulderpadsat$27for55 participants.1,485 Referees'fees5homegamesat$900/each.4,500 Del Aguila BusService-transportation toandfromfootballgames.4,500 Riddell-Helmets at $63 each.2,520 Riddell-Game uniforms.9,000 Riddell-Coach's Uniforms 827 TOTAL 31,961 5631 Cheerleading Cheerleading League dues &insurance 900 Cheerleading uniforms.4,174 Fingerprinting &Background checkfor25 cheerJeading volunteersat$20ea,500 68 cheerleading trophies at approximately $4.25 each and 12 coach trophies ~4ft at $4,95 ea.JW Women Polo 14 coaches at $I 1.02 ea.2,486 TOTAL 8,4)0 CITY OF SOUTH MIAMI.BUDGET FY 2014-2015 191 Soutn1 Miami rut en v or pleasant living 5670 Special Recreation Program Trophy World-(Track)40track trophies for $4,50 each =$170.00 and (T-Ball)510 80 T-Ball trophy for$4.25each =$340.00 Ayers Distribution-Easter Egg hunt attheCommunity Center.Eastereggs. P'rty PlanetEaster egg hunteventatthe Community Center Miscellaneous Track Equipment. Riddell-Track &Field Jerseywith matching shortsuniforms. Del Aguila-MiscellaneousField trips forthechildren. Refereesfor Sports Events. TOTAL 544 400 1,500 993 1,750 0.00 5,698 5680SeniorCitizenProgram Dynamic (Massage)Providesinformationandcomplimentarymassages $120.00 ...- monthly fori2 months AdanticBroadbandCableServiceatSenior Center Average $52-32 monthlyfor __ 12 months ToroPestManagementExterminator Maintenance forsenior building $30.00 .,- monthlyfor 12 months. Xcess Audio-DJ Servicesfor events'at SeniorCenter:Valentine's Day,Easter, Mothers day,Fathers Day,Halloween,Black History month,Christmas $210.00 1,470 each for 7 events, Verizon-MonthlyaircardsatSeniorCenter averaging $40.05monthlyfor 12 months Miscellaneous Purchases-Purchasesuppliesforail7events averaging $400.00 foreach=$2,800.00-Monthlybirthdaypartiesforseniors$50.00eachmonth for 12 months -$600.00 -Theatrefor20 seniors monthly at $8.00 for 12 months 5,800 =$1,920.00 -CoffeeandCreamfor Center approximately$40.00monthlyfor 12 months =$480.00 Cosgrove Cleaning Supplies $65*12 months^$780.00 780 Fields Trips:6 plays at $30.00 each for 20 seniors $600.00 for 6 plays.Trip to Q Orlando (Epcot/Animal Kingdom)at $3,000.00. Internal Arts fnc-Tai Chi exercise instruction for seniors.5,760 Miami DadeCounty Life Safety Permit-138 480 TOTAL 23,456 CITY OF SOUTH MiAMi BUDGET FY 2014-2015 192 South11 Miami TJ it Cin-OF f'UASAK'T LIVING GIBSON-BETHEL COMMUNITY CENTER 001-2020-572 MISSION The mission statement ofthe Gibson-Bethel Community Center is to promote and provide quality activities andservicesthat will contributetothe physical,mental,emotional,and social well-beingofthecommunity. GIBSON-BETHEL COMMUNITY CENTER FUNCTION The Community Centeris approximately 30,000 squarefoot facility witha fitness room,a basketball and volleyball court,multipurpose roomsand classroom spaceforprogramsand activities.The Community Center functions underthe supervision ofthe Parks andRecreation Director who is responsibleforthegeneraloperationand programming ofthe activities and classes.TheCommunity Center was established in2003throughvariousgrantsand other types offunding. GIBSON-BETHEL COMMUNITY CENTER ACCOMPLISHMENTS FOR FY 2014 Furnished and installed new VCT commercial tile flooringinthe multipurpose room atthe Gibson- BethelCommunity Center. Achieved the distribution of 400 back packswithschoolsupplies. 16th Annual Turkey Drive provided 500 turkeys to resident childrenand their families. 16th Annual ToyDriveprovided500 toystocommunitychildrenincluding children which participateinour Afterschool HouseProgram. 5thAnnualEaster Egg Hunt heldatthe Gibson-Bethel Community Center, providinganarrayoffunandexciting gamesforcommunitychildrenforover 200 children. 3rd Annual T-Ball season was held at the Gibson-BethelCommunity Center. There were 40participants that joined this league.Theagerangewasfrom 5-7 yearsofage. Collaborationwith Strong Women Strong Girls,providingamentoring program for participants in theAfterschoolHouse Program. Collaboration with Christ Fellowship in providing afree barbecue/picnic for60 seniors through our SouthMiamiSenior Center atMurrayPark. CITY OF SOUTH MIAMI BUDGET FY 20 J 4-2015 193 South*Miami TME CITY OY PLEASANT LIVING GIBSON-BETHEL COMMUNITY CENTER OBJECTIVES FOR FY 2015 Improveexisting Community Center by diversifying the rangeofactivity opportunities asa means to attract a greater number of park users,including persons ofall ages,abilities,and interest. Replaceantiquatedfitnessequipment. Sponsorship and donation for programming,special events and enhancement ofparks. •Continue to support the green initiatives through commitment,to environmental education and conversation. •Providehighereducationalbasisfor the AfterschoolHouseprogramand the Summer Camp program. GIBSON-BETHEL COMMUNITY CENTER ACTIVITY REPORT fRffllt !f^<3JEG[FE!p DayCamp Participants J40 88 150 150 100 Spring CampParticipants 38 22 50 50 > 40 Winter CampParticipants 31 34 30 30 30 SummerCampParticipants 60 157 150 150 130 AfterSchool House Participants 116 114 120 120 120 Track&FieldParticipants 15 33 45 45 40 Basketball Players 60 54 55 55 55 T-BafJ Participants 60 19 0 0 0 Fitness Center Members 153 180 140 140 140 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 194 ***^K South1'Miami THECITYOK PLEASANT UVINO GIBSON-BETHEL COMMUNITY CENTER FY 2015 001-2020-572 00f2020 5721210 SALARIES -REGULAR 127,138 146,106 136,062 136,062 176,152 0012020 572(310 SALARIES-PART TIME 245.146 283,454 353,982 353,982 286,436 00(2020 5721410 SAURIES-OVERTIME 0 209 0 0 0 0012020 5722110 F.I.CA 30,027 34,335 37,488 37,488 35,388 0012020 5722210 PENSION PLAN CONTRIBUTION 16,167 17,541 15,685 15,685 10,878 0012020 S722220 ICMA 550 842 1,900 1,900 6,606 0012020 5722310 GROUP HEALTH INSURANCE 19,517 28,518 26,206 26,206 35,449 0012020 5722410 WORKER'S COMPENSATION TOTAL PERSONNEL SERVICES 9,855 15.095 20,043 20,043 13,947 448,400 526,100 59J,366 591,366 564,856 0012020 5724125 TELEPHONE SERVICE 0 0 5,500 0 0 0012020 5724310 UTILITIES-ELECTRICITY S6,488 54,993 61,300 61,300 61,300 0012020 5724320 UTILITIES-WATER 8,000 8,698 14,000 14,000 2,000 0012020 5724670 MAINT <3c REP-GRDS &STRCTR 8,739 9,367 10,340 10,340 12,016 0012020 5724710 COPY MACHINE 1,337 747 1,668 1,668 1,668 0012020 5725210 SUPPLIES 7,942 1,026 1,050 1,050 29,433 0012020 5725550 SCHOOL PROGRAM 4,714 4,672 4,200 4,200 4.200 0012020 5725640 BASKETBALL 3728 4,637 5,9405,940 0 0012020 5725660 SUMMER CAMP 4,452 6,120 7.950 7,950 5,728 0012020 5725670 SPECIAL REC PROGRAMS TOTAL OPERATING EXPENSES TOTAL COMMUNITY CENTER 2.122 2,596 2,000 2,000 1,850 97,522 92,856 1 13,948 108,448 1/8,195 545,922 618,956 705,314 699,814 683,051 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 195 South^Miami THL CITV OF MLtASANT LIVING GIBSON-BETHEL COMMUNITY CENTER BUDGET HIGHLIGHTS 43 10 Utilities -Electricity.-The average monthly electricity bill is $5,083,33 forthe field lights at thecommunity Center whichamountsto $61,000.Theannualcostforthe Marshall Williamson Tennis Court lights isapproximately$300. 4670Maintenance&Repair -Grounds &Structures Tore ExterminatorCommunity Center Extermination$58.00monthlyfor 12 months.The .. amount of$696is to cover the fumigation for the Community Center. ALSCO FloorMatsmaintenancein the Community Center twiceamonth $41.54 every other weekfor26servicesayear.Tocovertheexpenseforfloormatsmaintenanceat 1,300 the Community Center. Alfi Electronics Burglary Monitoring Service atCommunity Center $40.00amonth totaling$480.00fortheyear.Maintenance agreementforsystem $175.00 amonthtotaling _ $2,100.00 fortheyear.For the monitoringof burglary alarmandforthe monitoring and maintainingofallvideo cameras around the Center, Muscle &Wrench Preventive maintenance for fitness equipment $310.00 quarterly forthe.?40 year. Muscle &Wrench Equipment repair.Emergency repairs for all machinery in the fitness ~~n~ room. Miscellaneous repairsforourequipments,2,000 MiscellaneouscleaningsuppliesfortheCommunitycenter.2,000 TOTAL 12,016 5210 Supplies Galloway-3officechairsat$167.00 each,2officedesksat $136.99 each,2lateral storage drawersat$299.00each,4 storage file pedestalat$164.00 each, Alfi Electronics-Installation of5 additional cameras throughout theCommunity Center. Totalpriceincludeslabor,materialand programming. Muscle &Wrench Fitness Equipment-3 Commercial Olympic Weight Bars at $269.00 each with a $65.00 delivery fee."'*i Muscle &Wrench Fitness Equipment-Various small and medium sizedpads.570 OfficeSupplies 3,950 FitnessEquipment 19,637 TOTAL 29,433 2,029 I 2.37S I 872 I CITYOF SOUTH MIAMI BUDGET FY 2014-2015 196 (#]South"Miami THE G7Y 0)=J'LlASANT IIVINC 5550 SchoolPrograms School supplies,books,learning materials 800 AfterSchoolHousesupplies 1,200 Misc.suppliesforeventsfortheHouse 800 Misc.suppliesfor After School 800 Misc.suppliesfor a/I after school 600 TOTAL 4,200 5660 -SummerCamp Del Aguila Transport,for 15 field tripsat$200.00each 3,000 Booksfor the educationcomponentundersummercamp program.500 T-shirtsPlus 310 SummerCampshirtsat$3.80 each.1,178 PettyCash Request $45.00for4 chaperones foreach field trip (10 field trips).450 P'rty Planet End of summer camp fun day at $336.30 and $263.70 for any additional ,Qn fundaypurchases. TOTAL 5,728 5670 Special RecreationPrograms Pubfix PurchaseofturkeysfortheTurkeyShoot Event.300 Oriental Trading Miscellaneous supplies ordered for different events held atthe 70(^ Community Center suchasHoliday,SpringandSummerevents. Miscellaneous Decorations Elves Parade supplies.Petty Cash needed for the 70^ decoration of Elves ParadesuppliesfortheFloat. South Florida Age GroupTrack &Field Membership dues.ISO TOTAL 1,850 CITY OF SOUTH MIAMI BUDGET FY 2014-2015 197 ATTACHMENT C BID NO.; EJlD TITLE: COLLUSION AFFIDAVIT (Code of Miami-Dade CountySection 2-8.1,1 and 40-33.1)(Ordinance No,08-113) BEFORE ME,ANOTARY PUBLIC,personally appeared ^QM J*M^^^ who being duly sworn states:(insert nameof affiant) 1 amover18yearsofage,havepersonal knowledge ofthefactsstatedinthis affidavit andiaman owner,officer,director,principal shareholderand/or \am otherwise authorized to bind the bidder of this contract. I state that the bidder of this contract: Vf Is not related to any of the other parties bidding in the competitive solicitation,and *thatthe contractor's proposal is genuine and not shamor collusive or made In the Interestor on:behalfof any person notthereinnamed,andthatthecontractorhas not,directly or Indirectly,Induced or solicited any otherproposer to putinbsham proposal,oranyother person,firm,or corporation to refrain from proposing!and that theproposerhasnotinany manner sought by collusion tosecuretothe proposer an advantage overanyotherproposer. m Q is related to the following parties who bid in the solicitation which are identified and listed below: Note:Any person or entity that fails to submit thisexecuted affidavit shall be ineligible for contract award,[n theeventa recommended contractor identifies related partiesinthe competitive solicitation its bid shallhepresumedtobe collusive and the recommended contractor shall be ineligible for award unless that presumption is rebutted by presentation of evidence astothe extent of ownership,control and managehfient of such relatedparties In thepreparationand subrnittal ofsuchbidsorproposals/Relatedparties shall mean bidders or proposers or the principals.,corporate officers^and managers thereof which have adirector indirect ownership interestinanotherbidderorproposer forthe same agreementor In which aparentcompanyorthe principals thereofof6ne(1) bidder orproposer h^ve^ar direct or indirect ownership interest in another bidder or proposerfor th^^sSme agreement Bids pr proposals found tobe collusive shallbe rejected.^4^—^By: Signature ofAffiant Printed Nameof Affiant anc/Title CI Federal Employer Identification Numberty4JjjftfL Printed Name of Firm Address of Firm BID NO.: BID TfTLE; 20u2> SUBSCRIBED AND SWORNTO(or affirmed)beforeme this\-ZZ2^clay ojJ^^ tJie/Shels personally known tomeorhaspresented, as jyefTnftogttanr^Typeof identification Serial Number ExpirationDate Notary Seal i lfflat.ffi&MAHIALGARCIA ! lw£F&MY.00MI«8IGHIFFW7«VmM_§EXPIRES:October 16,2017 <;W?BondedTlw^ta^Pu^Ondewrit^ Miami-Dade County Vendor Affidavits Form (Uniform County Affidavits) Department of Procurement Management Vendor Services Section 111 NW I51 Street;Suite 1300,Miami,Florida 33128-1974 Telephone:305-375-5773 www.miamidade.Gov/dDm The completion of theVendorAffidavitsForm allows vendors to comply with affidavit requirements outlined in Section 2-8.1 of the CodeofMiami-DadeCounty.Vendorsare required to have a complete Vendor Registration Packageon file,includingrequired affidavits, prior totheaward or any Countycontract.It is the vendor's responsibility to keep all affidavit information up to date and accurate by submitting any updates to the Department of Procurement Management,Vendor Services Section. ATTACHMENT 0 • Federal Employer Identification Number (fein) Inordertoestablish8fileforyourfirm,youmustenteryour firm's FEIN.This number becomes your"CountyVendor Number".Please enter yourFederal Employee Identification Number (FEIN)or Ifnone,then enter theowner'sSocial Securityjlumber (SSN)-_,,' North American Industry Classification System (naics) TheNorth American Industry Classification System (NAICS) isthestandardusedbythefederalstatisticalagenciesin classifying business establishments forthepurposeof collecting,analyzingandpublishing statistical datarelated to the U.S.business economy. •NAICS Code flAf &£<-W*lbfr*L 7A)Nome of Entity,Individual}*},Partners or Corporation s (pity &Jh<ft-Dj-J_;;,.£>ifiti{tw Street Address {P*0.Box NumbeTfs not permitted):•City B)Doing Business As{Ifsameas tine A,leave blank) State (U.S.A.)Country Zip Code 1.MIAMI-DADE COUNTYOWNERSHIP DISCLOSURE AFFIDA VIT (Sec.2-8.1 ofthe Miami-Dade County CooJeJ Firms registeredtodo business with Miami-Dade County,shall require theperson contracting or transacting such business withthe County to discloseunderoath his orher full legal name,andbusiness address.Such contractor transaction shall alsorequirethe disclosure underoathof the full legalnameandbusiness address ofall Individuals havinganyinterest{legal,equitable,beneficial or otherwise)(n thecontractother thansubcontractors,materialmen,suppliers,laborersorlenders.Postoffice box addressesshallnot be accepted hereunder,Ifthecontraclor businesstransaction Is with acorporationtheforegoinginformationshallbeprovidedforeachofficeranddirectorandeachstockholder holding,directlyor indirectly,five(5)percentormoreof the outstanding stockinthe corporation.If thecontractor business transaction Is with apartnership,theforegoingInformationshallbe provided foreach parlner.Ifthecontroctorbusinesstransaction Is withatrust,theforegoing information shoff be provided forthe trustee andeach beneficiary of the trust.Theforegoingdisclosurerequirementsshallnot apply to confroctswithpublicly-tradedcorporations,or1o contracts with theUnitedStatesoranydepartmentoragencythereof,theStateorany politicalsubdivisionor agency thereof,oranymunicipalityofthisState,Useduplicate page If needed foradditionalnames. ff no officer,director or stockholder owm (5%)or more of stock,please write "None"below. PRINCIPALS FULl LEGALNAME VUE .... ADDRESS J^otot OWNERS CHECKBOXESBELOW FULLLEGAL NAME TITLE % or omeam ADDRESS GENDER RACE /ETHNiarY W F 1 3 03 e 1 a:3 ts el S ill s;<t O 0 If a percentage ofthe firm is owned by opvblkfy Irad.d corporation or by gndther corporation Indicate below tn ifie jpace {tOlher Corporation". OTHER CORPORATIONS % Of OV/NVOHiPftivw 9/28/2011 Page 1 2.MIAMI-DADE COUNTY EMPLOYMENT DISCLOSURE AFFIDAVIT (County Ordhonce No.90-133,amendingSection 2.8-1 (d)(2)oftheMiami-DadeCountyCode) ThefollowingInformationisfor compliance with all items inthe aforementioned Section: l#Does your firm have a collective bargaining agreement with Its employee??Ve$ 2-Does your firm provide paid health care benefits for Its employees?Ye*ST No No Provide a current breakdown (number of persons)in your firm's work force indicating race,national origin andgender. NUMBER OF EMPLOYEES /Wafes Females White Black Hispanic •"'' Asian/Pacific Islander Motive Americcn/Aiaskan Nqtive Other Total Number of Employees 1 Total Employees I MIAMt-DADE COUNTYEMPLOYMENT DRUG-FREE WORKPLACECERTIFICATION (Section 2-8J 2(b)of ihe Miami-Dade County Code) Allpersonsandentitiesthatcontract with MlamJ-DadeCountyarerequiredtocertifythatthey will maintaina d/ug-free workplace and such personsandentitlesarerequiredtoprovide notice toemployeesandtoImpose sanctions fordrug violations occurring m the workplace. In compliancewithOrdinanceNo.92-15 oftheCodeof Mlaml-Dade County,the above named firm Is providing a drug-free workplace.Awritten statement toeach employee shallInformthe employee about: J.Danger of drugabuseIntheworkplace 2.The firms1 policyofmaintainingadrug-free environment at a)\workplaces "3.Availabilityofdrug counseling,rehabilitation andemployee assistance programs 4,Penaltiesthatmay be Imposedupon employees fordrugabuseviolations The firm shallalsorequire an employee tosignastatement,asa condlllon ofemployment thai the employee willabidebytheterms of the drug>free workplace policy andnotifytheemployerofany crlmlnaldrug conviction occurring nolaterthanfive (5)daysafter receiving noticeof such conviction and Impose appropriate personnel action against fhe employeeupto and Including termination. Firms may also comply with the County's Drug FreeWorkplace Certification whereapersonorentity Is requiredtohaveadrug-free workplacepolicybyanotherlocal,stateorfederalagency,or mountains such apolicyof Its ownaccordand such policy meetsthe intent of this ordinance. 4.MIAMI-DADE COUNTY DISABILITY AND NONDISCRIMINATION AFFIDAVIT (Artide ?,Section 2-8.1.5 Resolution R182-00 Amending R-385-95 oftheMiami-DadeCounty Code} Firms transactingbusiness with MlamNDqde Countyshallprovidean affidavit Indicatingcompliance with ail requirements of the Americans with Disabilities Act (A.D.A.). I,statethat this firm,Is In compliance with andagreesto continue tocomply with,andassurethatany subcontractor,or third parly contractor shallcomply with allapplicable requirements ofthelaws Including,butnotlimitedto,those provisions pertaining to employment,provisionof programs an^services,transportation,communications,accesstofacilities,renovations,andnew construction, The Amerfcan with Disabilities Actof 1990 (A.D.A.),Pub.i.101-336,104 Stat 327,42 U.S.C.Sections 226 and 611 Including Titles I,II,HI,IV andV.% The Rehabilitation Act of 1973,29 U.S.C.Section 794 TheFederal Transit Act,as amended,49 U.S.C Section 1612 The iFalr Hawing Actasamended,42 U.S.C.Section 3601-3631 I.hereby affirm iryoi I amincompliancewiththebelow sections; Section 2-)0,4(4)(a)of Ihe Code of Miami-Dade Covnly (Ordinance No.82*37),which requiresthatall properly licensed architectural, engineering,landscape architectural,andland surveyors haveonaffirmative action planonfile with Miami-Dade County, Sec/ion 2-8.?,5 or"the Code"of Miami-Dade County,which requlrej thaf firms thathave annual gross revenues|nexcessoffive(5) million dollarshavean affirmative actionplanand procurement policyon file withMlaml-DadeCounty,Firms thathaveaBoardof Directors that are representativeofthepopulationmake-upofthenationmaybe exempt. 9/28/20n Page 2 5.MIAMI-DADE COUNTY DEBARMENT DISCLOSURE AFFIDAVIT (Section 10,38 ofthe Miami-Dade County Code) Firms wishing todo business withMiami-DadeCountymustcertifythot Its contractors,subcontractors,officers,principals,stockholders, of affiliates are not debarred by Ihe County before submittingabid. I,confirm thatnoneof Ihis firms agents,officers,principals,stockholders,subcontractors ortheiraffiliates ore debarred byMiami- Dade County. 6,MIAMUDADE COUNTY VENDOR OBLIGATION TO COUNTY AFFIDAVIT {Section 2-8,1 oftheMiami-DadeCountyCode} Firms wishingtotransactbusiness with Miami-Dade Counly mustcertifythatalldelinquentand currently duefees,taxes andparking iidcets have been paidandno individual orentity In arrearsinany payment underacontract,promissorynoteorotherdocumentwith theCountyshallbeallowedto receive anynewbusiness. 1,confirmthat all delinquentandcurrentlyduefeesor Say.es including,butnotlimitedto,realandpersonal property taxes,convention and tourist developmenttaxes,utilitytaxes,and Local Business TaxReceiptcollectedinthenormal course bytheMiami-DadeCounty TaxCollectorandCountyissuedparking tkkels forvehiclesregisteredInthenameofthe above firm,havebeen paid. 7.MIAMI-DADE COUNTY CODE OF BUSINESS FTH/CS AFFIDAVIT (Article 1,Section 2-8,7 (i)ond 2-1 1(b)(1)ofihe Miami-Dade County Code through (6)and(?)ofthe County Code andCountyOrdmanceNo 00-1 amending Section 2-1 hi (c)ofthe County Code) Firms wishingtotransactbusiness with Miami-DadeCountymustcertifythatithas adopted aCodethatcomplies with therequirements ofSection2-8.1oftheCountyCode,TheCodeof Business Erlhlcs shall apply toallbusinessthatthecontractordoeswiththeCounty and shall,ata minimumf requirethecontractortocomply with all applicable governmentalrulesand regulations, Iconfirmthatthis firm has adopted aCodeofbusinessethics which complies with therequirementsofSections2-8.1oftheCounty Code,andthaf such codeof business ethics shallapplytoall business lhat this firm does with the County and shall,ata minimum, requirethecontractortocomplywith all applicable governmentalrulesand regulations, S.MIAMI-DADE COUNTY FAMIL YLEAVEAFFIDAVIT (ArticleVof Chapter 11,oftheMlaml-DadeCountyCode) Firms contractingbusiness with Miami-Dade County,whichhavemorethanfifty(50)employees foreach Working day duringeach of twenty(20)ormoreworkweeksinthe current orprecedingcalendaryear,arerequiredtocertifythattheyprovidefamilyleaveto their employees. Firms with lessthanthenumberof employees Indicated above are exempt from this requirement,butmust Indicate by letter(signed byanauthorizedagent)that It doesnothavethe minimum numberof employees requiredbytheCountyCode. I confirm thai If applicable,this firm compiles withArticleVof Chapter 11 oftheCountyCode,whichrequiresthat firms contracting business with Miami-Pade County which havemorethanfifty(50)employeesforeach working day during eachof twenty (20)or moreworkweeks In the current orprecedingcalendaryeararerequiredtocertifythattheyprovide family leavetotheiremployees, 9.MIAMI-DADE COUNTY LIVING WAGE AFFIDAVIT (Section 2-8.9 oftheMiami-DadeCounty Code) AH applicable contractors entering intoacontractwiththe County shallagreeto pay the prevailing IMng wage requtred by this sectionoftheCounty Code. 1 confirm that If applicable,this firm compiles with Section2-8.9ofthe County Code,which requires thatallapplicableemployers entering q contract with Miami-Dade County shall pay the prevailing living wage'required bythe section ofthe County Code, 10,MIAMI-DADE COUNTY DOMESTIC LEAVE AND REPORTINGAFFIDAVIT (Article 8,Section 11A-6Q -11A-67 oftheMiami-Dade County Code) Firms wishingtotransactbusiness with Miami-DadeCountymust certify that It is In compliance with theDomesticLeaveOrdinance. I confirm thatifapplicable,this firm complies with the Domestic Leave Ordinance.This ordmanceappliesto employers that have,In theregularcourseofbusiness,fifty(50)ormoreemployees working In MiamKDade Countyforeach working day during thecurrent or preceding calendar year. Y/28/20!1 pagc 3 Affirmation l,being duly sworrj,doattestunder penalty ofperjurythatthe entity Is In compliance with all requirements outlined In these Miami-Dade CountyVendor AffldaYlls. I also attest that I wlllcojtt-pfy^lfh and keep current ail sfdtements sworn to In the above affidavits and reglwdtlon appl!ccrl6rv I wtH notify the Mlaml-Dade Coyj^yfvendor Services Section Immediately If any of the statements attested hereto are nolonger valid. C»—--r^(Signature of Affiant) •Printed HomeofAffiant and Tirli '••'-{Date)~~~~" Notary Public Information tCii^.Notary Public ~ Sioieofr State 'M— County of SUBSCRIBED AND SWOkNTQ (or affirmed)before me thh /7 day of &/£L krS/^A!^Qr$&&MJ- Typeoffdcntiflcofloh Prodofed umuu ' Signature piNoiaiy Public W/m-I (kf&jM Pr\hii<orS1onSpx>f Notary .Public 9/20/20)1 He or she is personally known iojtr^^Qr^Or has produced identification Q Ptfge4 (Serial Number) Expiration Pate ••Notary Pyblic.Seai (When applicable) i^a^i^^'^ff'^*11 t lilivierwrkers | MARIALQARCIA MMmI BXPJRES;October t6,Ml ^XfFIDAVITD-1 ApplicantName: Address:(fflb Rirtko^Omul (gp^Wm^rfL ^pii9? Telephone Number:'%0^i$\P tf'Qtfltf Pursuant to MiamhPade CountyResolutionNo.R-630-13,the undersigned certifies,tothebest ofhisorher knowledge andbelief,that; t WSthin the past five(5)years,neithertheAgencynoritsdirectors,partners,principals, members or board members: (i)have been sued bya funding sourcefor breach ofcontractorfailureto perform obligations under a contract; (ii)have beencitedbya funding source fornon-complianceordefaultunder a contract;- ,>'•-.(iii)haye b^m,a defendant in a lawsuit.based uponacontract vyith a funding source. Please list any matters whichprohibittheAgencyfrom making the certifications requiredand explain -how the matters arebeingresolved(use separate.sheet if necessary); This is certl my signature: ^^^Ap^cant's Signature ^mji t&•7-/7-/^ Print Applicant's Name Date Sufek'thefr before me this /j day of h^^fl^j )p LfJjUjfc*-^^Trie (Yrhas'pres&ttiecl as identification number; 120 *S~ (PrintorStampof Notary): ^QtMu/-2. Expiration Date&Lr //C,J3&// NotarySeal: Notary Public-State M#JSS__b ATTACHMENT E SWORN STATEMENT PURSUANT TO SECTION 287.133 (3)(a), FLORIDA STATUTES.ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO INTME PRESENCE OFA NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS 1.This sworn statement Is submitted to Hjfifftl"UA/Xl (Jhffi^ by ^h.uPD :/"/fllfyCLndirs Cdu JlkncqAT ; ^7(Print individual's name and title)« for Lib yfdkfk J(i£m,- (Print Name ofentitysubmittingswornstatement) whose business address is /JP /$&Jl/1 #/Dtl^t?<_CUA*Ul&-Mi',ft %V */3 •and if applicable its Federal Employer Identification Number (FEiN)Is ^1^/ffQdO 7 3/ ff theentity has no FEIN,includetheSocialSecurityNumberofthe individual signing this sworn statement: 2.I understand that a'"public entitycrime"as definedin paragraph 287.133 (1)(g),Florida Statutes,means aviolationofany state orfederallawbya person with respect toand directly related tothe transactions of business withanypublicentityorwithan agency or political subdivision ofany other state orwiththeUnited States,including,butnotlimited to,anybidor contract for goods or services tobeprovidedtopublicentityor agency or political subdivision ofany other state oroftheUnited States and involving antitrust, fraud,theft,bribery,collusion,racketeering,conspiracy,ormaterial misinterpretation. 3.I understandthat "convicted0 or "conviction"as defined in Paragraph287,133 (1)(b), Florida Statutes,means a finding ofguiltoraconvictionofapublicentitycrime,with or withoutanadjudicationof guilt,inanyfederalor state trialcourtofrecordrelatingto chargesbroughtby indictment or information afterJuly1,1989,asaresultofa jury j verdict,nonjurytrial,orentryofapleaofguiltyornolo contendere. 4.I understand that an "affiliate"as defined in paragraph 287.133(1 )(a),Florida Statutes.j means: A.A predecessor or successor ofa person convicted ofapublicentitycrime;or iB,An entity under the control of any natural person who is active in the j management of the entity and who has bsen convicted of a public entity ! crime r i The term "affiliate"includes those officers,directors,executives,partners,! shareholders,employees,members,and agents who are active in the management ofan affiliate,The ownership by onepersonofshares j constitutingacontrolling interest in another person,orapoolingofequipment ! or income among persons when not forfair market value under an arm's length agreement,shall be a prima facie case that one person controls j another person.A person whoknowingly enters intoajoint venture witha 1ofZ person Who has been convicted ofapublicentitycrime in Floridaduring the preceding 36 months shallbe considered an;affiliate. I understandthata"person"as defined inParagraph 287.133(1 )(e),Florida Statutes, means any natural person orentity organized under the lawsofany state or of the United States within the legal power toenter Into a binding contact arid which bidsor appliestobidoncontractsforthe provision ofgoodsorservicesletbyapublicentity,or which otherwise transacts orappliesto transact business withapublicentity,The term "person-Includes those officers,executives,partners,shareholders,employees, members,and agents who are activein management ofanentity. Based on information and belief;the statement which I have marked below is true In relation to the entity submitting this sworn statement.(Please indicate which statement applies.) >f Neither the entity,submitting this sworn statement,nor anyof Its officers,directors, executives,partners,shareholders,employees,members,or agents who are active in the management of the entity,nor any affiliate of the entity has been charged with and convicted ofa public entity crime subsequentto July 111989. The entitysubmittingthissworn statement,on one ormore of itsofficers,directors, executives,partners,shareholders,employees^members,or agents who areactivein the rrtanagement ofthe entity,npr any affiliate ofthe entity hasbeencharged with and convicted of d public entity crime subsequent to July 1,198&Howeyeri there has been a subsequent proceeding before a Hearing Officer"oftheState of Florida,"Dlyisipn of Administrative Hearingsandthe Final Orderenteredby the Hearing Officerdetermined that it was not inthepublicinterestto place theentitysubmitting this sworn statement on the convictedvendor list (attach acopyofthe final order), I UNDERSTAND THAT THE SUBMISSION OFTHIS FORM TOTHE CONTRACTING OFFICE^I^R THE WBLlC ENTITY IDENTIFIED IN PARAGRAPH i (ONE)ABOVE IS FOR THAT PUBLIC ENTjff OtiLYA&D,THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE GALENl^R YEAR IN WHICH IT IS FILED,1 &LSO UNDERSTAND tHAT I AM REQUIRED TO INFORM THAT PUBLIC ENTITY PRIOR TO ENTERING JNTO A CONTRACT IN EXC££s OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017 FLORIDA STATUTES FOR CATEGORY TWOOFANY CHANX3S-ffPThIE INFORMATION CONTAINED IN THIS FORM. Sworntoand subscribed beforeme this, 20y(^>♦Personayy known ^S^u^A. OR Produced (Type (Printed typed or st 2 of2 Jotary Public-State of My co^issidh expires .,,flt-r '£*£&// ^%MY COMMISSION #FF063778JkEXPIRES:October 16,2017 ftjjjfr Bonded Tlwifotoy Piitih \hrtfrtW'ftfflL MAniAU^ARCIA lotary public) ATTACHMENT F Page1oI2 Contracts and Grants Unit Stamp Fiscal Unit Stamp (FOR IWA PURPOSES) FY 2014.15 WitAMl-DADE COUNTY OFFICE OF MANAGEMENT AND8UDGET -.' GRANTS COORDINATION . COST-BASED CONTRACT 7 '= MONTHLYSUMMARYOF EXPENDlTURESREPORt MIAMIDADEl B953r~" Agency Narne':-^-,'ABC Agency Inc.Allocation Amount:$100,000 Agency"Address i';.123 Flagler St. Miami,FL 33130 Contract'Number;15-ABCD-CB-A tfemltto'Address;;:\y P.O.Box 123456 Miami,FL 33130 Agreement Period;10/1/2014-9/30/2015 Contact Person; Telephone;.'•*': John Doe 305-555-5555 Ordinance Number;14-125,14-127,14-132 Program Name;-..,Senior Meals Date:..December 16,2014 Print Month and Year Below. Actual operating expenses covering the Monthof:October 2014 are outlined In Column II below; Approved Budget Amount mwm®mm\ Monthly Expenses i$£e6:$^ :• To avoid delays in payment,provide complete back-up documentation for all expenses listed inColumn H _______.and provideappropriate authorization onthesignature page (Page2,over) Revised 10/1/2014 Approved Budget Amount P<iS8 2of2 Monthly Expenses .'•;n^&':>1;r-rv-*'^j^&^iv3r(DoT1ot.wnte InJoiscolUrrtfi)-. itifiirtEjffrrcqffi^ TOTALS;$ CASH ADVANCE APPLIED: Do nollili out(his portion. AMOUNT TO PAY: AUTHORIZATION f hereby certifyMat ({us expense reportsubmiited bythe undersigned constitutes Approved biidgol expenses during the period Hated nbove,and lhf»t no expenses forwhicfi reimbursement is requestedhasbeenorwill be rc-jrobursed by Any other funding sources. Executive Director /Agency Designee Print Name Priur Title County/Department Use Only CO.NOTe: CO.APPROVED BY; DATE: FISCAL PREPARED BY: DATE; Executive Director/Agency DesigneeSJgnftltfrt December 16,2014 Dnlc INVOICE it;' VENDOR #: AMOUNT TO PAY: SUPPORTING DOCUMENTATION FOR THIS PAYMENT ON FILE WITH DEPARTMENT Revised 10/1/2014 Mi A M J - D A D E J 3 2 1 3 1 ^i J o c ^ o n ^ ^ ^g ^ c y . ' A d d r j S . s s - C ^ t r ^ r f ^ ^ ^ g g i ® C ( ^ a ^ P ^ ! ^ ^ ^ {M a m e S i t l e ^ ; # ^ ^ r t i r i gj P^ o c ^ r f c ^ ^ .P ^ o g r a ^ N a m e S R^ f i E ^ 1. If ap p l i c a b l e , to t a l n u m b e r o f en r o l l e d a g e n c i e s tr a n s f e r r e d fr o m t h e p r e v i o u s co n t r a c t ye a r . .. 2 . T o t a l n u m b e r o f n e w a g e n c y r e c i p i e n t a p p l i c a t i o n s ac c e p t e d t h i s r e p o r t i n g p e r i o d . . ^ P a g e 1 o f 2 A 7 7 A C H M S W 1 G "j v g / f ^ m OG C 0 2 5 ( r e v . TO / T 9 / 0 9 ) % & M m m m m i M M m m m m m ^ ^ Li s t Na m e s o f Cl i e n t s Se r v e d th i s Mo n t h (I f Ap p l i c a b l e ) : % 3 6 W B 8 B & 3 & _ f f l f f l g m ^ P r o g r a m P r o b l e m s E n c o u n t e r e d t h i s Mo n t h : w g f i a g a B a s g a a a i g ^ ^ Is Te c h n i c a l As s i s t a n c e Ne e d e d ? If Y e s , Pl e a s e Ex p l a i n : m m r n ^ ^ m ^ ^ ^ ^ m ^ ^ ^ m s ^ ^ m m ^ ^ ^ m m ^ ^ ^ M ^ M ^ ^ m ^ m ^ m & ^ ^ ^ ^ s ^ m m m ^ ^ s ^ ^ m M C o m m e n t s : M & & # M ^ A u t h o r i z e d P e r s o n n e l (P r i n t N a m e & T i t l e ) Au t h o r i z e d Si g n a t u r e D a t e P a g e 2 o f 2 O G C 0 2 5 ( r e v . 10 / 1 9 / 0 9 ) ATTACHMENT H Conlracls end Grants Unit Stamp Fiscal Unit Slamp \ {FOR !WA PURPOSES) FY 2014-15 M1AMH3APE OT2 'f^§^^yM^p^<^i\:<^ii _)6cl\\o& AgehcyiA'ttdressv^Xs& S^fi#^3fe®|j^A'g rdemerit:Perioiti \)}\i£i 10/1/2014 -9/30/2015 Ord^^ce'^u^'^rV-'r^^14-125,14-127,14-132 ^fb^fiLmHamei:_^(i{:^•^^§^IS?;SIV December 16,2014 I^^^Pi^^^-^jwetl Budget]Line "Items'l£;{'£:-R\$$M:':-:&'•'/.:v/:Approved Budget Amount .mmmmmmi Actual expenses from Oct,1,2014 through Sep,30,2015 ^^^bwf^e;c3S^||p QJRE^COSTS^^ * - (Please go to Page 2,over) —_.—.r Revised 10/1/2014 *Approved Budge*Line llems , )NPl.g£QtffQffi§^ TOTALS: AUTHORI2^TJON Approved Budget Amount Actual expenses from Oct.1,2014 through Sep.30,2015 '«** Closeout /Final Amount OWiB Vse Only (Do not write In this column) I hereby certify that till*oxpense report submitter!by the undersigned constitutes approved budgetexpenses during fhe period listedftbove,nnd Ihnt no expenses for which reimbursement is requested hasbeenorwillbe reimbursed by other funding sources. Executive Director/Ajjency Doxignee Print Name Print Title County/Department UseOnly CO.NOTE: CO.APPROVED BY: DATE: FISCAL PREPARED BY: DATE; FISCAL APPROVED BY; DATE: INVOICE U: VENDOR p: AMOUNT'TO PAY; ExecutiveDirector/Agency Designee Signature 12/16/2014 Dnl© SUPPORTING DOCUMENTATION FOR THIS PAYMENT ON FILE WITH DEPARTMENT Revised 10/1/2014 ATTACHMENT I PROVIDER'S DISCLOSURE OF SUBCONTRACTORS AND SUPPLIERS (Ordinance 97-104) Name of Organization:UHjfrf \\pv\h UjOj/Ai .Address:;k&O ..t(WSff DttJv-e, J ';•"~~S^LU^i ,PL 33)0 REQUIRED LIFTING OF SUBCONTRACTORS ON COUNTY CONTRACT In compliance with MiarnwDade County Ordinance 97-104,the Community Based Organization must subnlit the It$f of first their subcontractors or sub-consuKahts who will pertdrrn iny part of the Scope of Services Work,if this Agreement is for $100,000 or more. The Community Based Organization must complete this information,if the Community Baled Organization will notutilize subcontractors,thentheCommunity Based Organizationmust state "No subcontractors will be used";donotstate "N/A". Name of Subcontractor or SUBr-coNSUlTANT Address City and State ^SQUIRED LIST OF SUPf LIERS ON COUNTY CONTRACT In compliance with ttami-Dade County Ordinance &7-104,the Gemrnunlty Based Organization must submit a list of suppliers who will supply materials for the1 Scbpejirf Services tothe CommunityBasedOrganization,if thisContract Agreement is $100,000 or more. The Community Based Organizatiqh rriust fill out this information,if thei Community Based Organization will not use|suppliers^the Community Based Organization must state "No siippliers?will be usec|*rdo riot st^"N/A';'""'"• NAWIE OF SUPPLIER ^ADDRESS CiTYANoStaTE /:hembywrtify that ihefoteg&ihgMotmation ii two. Signature of Authorized Representative: firm Name;ufi4^r/5v AddfesdyS?)^^!^J£VsjAs,Citv/StSteHipr^-/$*&**.hfc&/<X3 Telepho^:^_^M_^__Q_S_%\ Page 3of 1 ! «•»1 (USE SERVICE PROVIDER'S LETTERHEAD) ATTACHMENT J AUTHORIZED SIGNATURE FORM DATE: This form certifies the names,titlesand signatures ofindividuals authorized bythe Provider tosign contracts,checks,budget revisions,payment requests,andother requests that maybe requested by the Officeof Management and Budget—Grants Coordination (OMB-GC)for disbursement offunds. Attached hereto and incorporated herein isacerlifiedcopyofaduly authorized and executed resolution passed bytheProvider'sBoardthatprovidesforthis authorization.These signature authorizationsare retained bythe OMB-GC forauditing purposes.ShouldtheProvider desire to change the information on this document,acertified and authorized and executed Resolution describing the desired changes should be submitted to the OMB-GC. NAME (please tvpel TITLE (piease type)SIGNATURE Prime Contracts and Subcontracts II. ill. IV.Payment Requests >J •'• DATE: SoutW'wliami TIIE CITY OF PLEASANT LlVINSfilfi^Sl '21115 JUL2I \P li*2h AUTHORIZED SIGNATURE FORM ATTACHMENTJ This form certifies the names,titles and signatures of individuals authorized bythe Provider to sign contracts, checks,budget revl$ipns>payment requests,and other requests thatmaybe requested bythe Office of Grants Coordination (t)GC)fordisbursementof funds.Attached hereto and incorporated hereinisa certified copyof a duly authorizedand executed resolutionpassedby the Provider's Board that providesforthisauthorization. These signature authorizations"are retained by the Office of Grants Coordination for auditing purposes. Should the Provider desire to change the information on this document a certified and authorized and executed Resolutiondescribing the desired changes should be submitted to the OGC, NAME (please type} I.Prime Contracts andSubcontracts Steven Alexander Alfredo Riverol II.Checks (List amount.lhmt^ Steven Alexander Alfredo Riverol III,BudgetRevisionRequests Steven Alexander Alfredo Riverol IV.Payment Requests Steven Alexander Alfredo Riverol TITLE(pleasetype) City Manager Chief Financial Officer City Manager Chief Financial Officer City Manager Chief Financial Officer City Manager Chief Financial Officer SIGNATURE CityofSouthMiami I 6130 SunsetDrive I SouthMiami,FL 33143-5093 305.663.6338 I southmiamifl.gov