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Res No 239-16-14794RESOLUTION NO.239-16-14794 A Resolution authorizing the City Manager to purchase one (I)new police interceptor sedan from Hub City Ford. WHEREAS,the MayorandCityCommissionwishtopurchase one (I)newFordSedan Interceptor PolicePursuitvehiclewith warranty for the Police Department,and, WHEREAS,due to the excessivemileageofanumberofvehiclesin the policefleet,andinaneffort to maintain afleetofsafeandserviceablevehiclesforthepolice department,the purchaseofonenew vehicle is needed;and, WHEREAS,HubCityFordwas awarded the bidfor the FloridaSheriffs Association Southern District Sedan Interceptor Police Pursuit Vehicle;and, WHEREAS,the cost of the one police interceptor sedanwillbe $27,468;$27,303for the purchase of the vehiclewillbe charged to account 301-1910-521-6440,Capital Improvement (VehiclesandEquipment), current balance $332,000.00;$165.00 foranewtag to be charged to account number 001-1910-521-3450 current balance $96,006,Contractual Services. NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA: Section I;The CityManageris authorized to purchase one (I)FordSedan Interceptor PoliceVehicle fromHubCityFord,through apiggyback agreement from the FloridaSheriffs Association Bid No I6-VEL24.0 as approved in the 2016-2017 budget. Section 2.Severability:Ifanysection,clause,sentence,or phrase ofthis resolution isforany reason held invalid or unconstitutional bya court of competent jurisdiction,thisholdingshall not affect the validityof the remaining portions ofthis resolution. Section 3:This resolution shall take effectimmediatelyupon approval. PASSED AND APPROVED this 20thday of December 2016. TEST:APPROVED: >(Jy^CJyj^^^^ COMMISSION VOTE:5-0 Mayor Stoddard:Yea ViceMayor Welsh:Yea Commissioner Liebman:Yea Commissioner Edmond:Yea Commissioner Harris:Yea ^JuiSouth'Miami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To: From: Date: Subject: Background: Amount: Account: Attachments: TheHonorableMayor&Members of the City Commission Steven Alexander,City Manager December 20,2016 Agenda Item No.: A Resolution authorizing the City Manager one (1)Ford Sedan Interceptor PolicePursuit vehicle fromHubCityFord,viaa piggyback procurement from the Florida Sheriffs Association BidNo 16-VRL24.0,as approved in the 2016-2017Budgetforatotal amount notto exceed $28,000. Due to the excessive mileage of a number of vehicles in the policefleet, and in an effort to maintain a fleet of safe and serviceable vehicles for the police department,the purchaseofanadditionalvehicleis needed.The Citywillpiggybackthis procurement from the Florida SheriffsAssociation BidNo16-VRL24.0and purchase the vehicle fromDuval Ford and Hub CityFord who were awarded the bidfor the southern district of Florida forFordUtility Interceptor Police Pursuit Vehicles and the Ford Sedan Interceptor Police PursuitVehicle respectfully.Thisparticularresolution issolelyfor the purchase of the one (1)police interceptor sedan from HubCityFord. In addition to the optional equipment,each vehicle is equipped with an additional 6-year,100,000 mile warranty. The Sheriffs Award Bidfor Sedans and Utility vehicles was awarded to different dealers for the southern district of Florida. Not to exceed $28,000 $27,303 for the vehicle from account number 301-1910-521-6440, Capital Improvement (Vehiclesand Equipment),current balance $332,000;$165fora new tag 001-1910-521-3450,Contractual Services current balance $96,006. Resolution Hub City Quotation for sedan vehicle Piggyback Agreement;Florida Sheriff Association Bid #16-VEL24.0 Specification #4 and #6,Florida Sheriffs Association Bid HubCityFordSunBiz Report Fleet Department windrowl @windrowfleetsales.com Phone:(800)972-3673 Office:(850)398-6810 Cell:(850)393-4723 Fax:(850)398-6827 12/8/2016 STEVEN KULICK CITY OF SOUTH MIAMI 3025-663-6339 305-663-6346 SKULICK@SQUTHMIAMIFL.GOV CONTRACT #FSA16-VEL-24 Exterior Vehicle Color Interior Vehicle Color Emergency Lighti^^gjiE^gj^^Driver side I Color Lights I Color Lenses Passenger side We Appreciate yourinterestinthe 2017/2018Florida Sheriffs Association of counties purchasing contract. Listed below are items we discussed. Price 2017 FORD INTERCEPTOR POLICE AWD (P2M)SPEC #04 REARVIEW(DISPLAYEDINTHE 4"CENTERSTACK INTERIOR UPGRADE PKG DRIVER SIDESPOT LIGHT(LED) FT HEADLAMP HOUSING ONLY REVERSE SENSING KEYLESS ENTRY FOB SYNC (BLUETOOTH) NEW CITY TAG 6/100,000 EXTRACARE WARRANTY WITH(0)DED DROP DHIP CODE #88JM17 $23,239.00 77B INC 12P $379.00 21F $149.00 13P $119.00 76R $19.00 60P $254.00 53M $294.00 NST $165.00 6/100,000 $2,850.00 |$27,468.00 idrow Manager "tee 593-4723 Cell All vehicles will beordered WHITE unless agency chooses adifferentcolor. Please return quote along with purchase order. 4060 South Ferdon Blvd.,Crestview,FL 32536 CONTRACT FOR POLICE RATED,ADMINISTRATIVE,UTILITY VEHICLES, TRUCES &VANS THIS AGREEMENT madeand entered intothis9th day of January ,2017 by and between theCity of South Miami,a Florida municipal Corporation by and through its City Manager {hereinafter referred toas "City")and Hub CityFord-Mercury,Inc.,(hereinafter referredtoas "Contractor")- WITNESSETHb WHE&EAJS,the "Florida Sheriffs Association"solicited bids,pursuant to FSA16^ VBL24.0,for Police Rated.Administrative,Utility Vehicles.Tracks &Vans;and WHEREAS,the"FloridaSheriffs Association"after completing a competitive biddingprocess;awardedacontractto Contractor,and WHEREAS,theCity of SouthMiami desires toutilizethe "Florida Sheriffs Association"Contract andpursuantto authority oftheCity ofSouthMiami's Charter. NOW,THEREFORE,theCityandthe Contractor,each through their authorized representative/official,agreeasfollows: 1.The City desirestoenterintoa Contract,underthesame terms and conditions asset forth inthe solicitation andthe agreement between"FloridaSheriffs Association"and Contractor,pursuantBid Award Announcement No.FSA16-VEL24.0. 2.TheCityhasreviewedthe contract and agrees tothetermsand conditions to be applicable toa purchase order tobe issued bytheCity and further agrees tothe feir and reasonableness ofthe pricing.Contractor hereby agrees to provide such goods and/or services,pursuant tothe City's purchase order made during thetermofthis agreement,under thesameprice(s),terms andconditionsasfoundinthesolicitation documents andthe response tothe solicitation,pertinent copies ofwhich are attached hereto asAttachmentA andmadeaparthereof by reference,andthe agreement and/orthe award betweenthe "FloridaSheriffsAssociation"and Contractor,pursuant to,Bid Award Announcement No.FSA16-VE3L24.0 acopy ofwhich,including anyamendmentsand addendums thereto*is attachedheretoand made apart hereofby reference. 3.All references in the contract between "Florida Sheriffs Association"and Contractor,shall be assumed to pertain to,and are binding upon Contractor and theCity of South Miami.All decisions that are to be made on behalf ofthe "Florida Sheriffs Association."as set forth in the "Florida Sheriff;Association"Bid Award Announcement No.E3A16-VEL24.0.andits agreement with Contractor,shall bemade by theCity Manager for theCity of South Miami.Theterm ofthe contract,including all extensions authorized bythe contract shall not exceed five years.Notwithstanding anything contained in the Bid Award Announcement No.FSA16-VEL24.0 or the "Florida Sheriffs Association"contract tothe contrary,this agreement shall be governed bythe laws oftheState ofFlorida andvenueforall dispute resolutions or litigation shall beinMiami- Dade County,Florida. ThomasF.Pepe-01-11-16 Page1 of5 I 4.Scope of Goodsand Services.The scope of goods and services are set forth in the attached Attachment A. 5.Contract Price.The contract price for the good and services isset forth in theattached Attachment B.If nototherwisesetforthinthe "Florida Sheriffs Association" Agreement/Contract,the Contractor shall be paid upon delivery ofall the goods,the completion of all the services and after final inspection by the City that approves of the goods delivered andthework performed. 6.Grant Funding:This project is being funded N/A and Contractor agrees to comply with all the requirements of that Grant,applicable to the delivery of the goods and services that are the subject of this Agreement,and that are within its power to provide and to provide all the documentation within its control that isrequired for the City tobe able to recover the contract price pursuant to the terms of the grant.A copy ofthe grant is attached heretoandmadeaparthereofby reference. 7)Public Records:CONTRACTOR and all of its subcontractors are required to comply with the public records law (s.l 19.0701)while providing goods and/or services on behalf of the CITY and the CONTRACTOR,under such conditions,shall incorporate this paragraph in all of its subcontracts for this Project and shall:(a)Keep and maintain public records required by the public agency to perform the service;(h)Upon request from the public agency's custodian of public records,provide the public agency with a copy of the requested records or allow the records tobe inspected or copied withina reasonable timeatacostthatdoesnotexceedthecost provided in this chapter or as otherwise provided by law;(c)Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Contract term and following completion of the Contract if CONTRACTOR does not transfer the records to the public agency,and (d)Upon completion of the Contract,transfer,at no cost,to the public agency all public records in possession of CONTRACTOR or keep and maintain public records required bythe public agency to perform the service.If CONTRACTOR transfers all public records to the public agency upon completion of the Contract,CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements.If CONTRACTOR keeps and maintains public records upon completion of the Contract, CONTRACTOR shall meet all applicable requirements for retaining public records.All records stored electronically must be provided to the public agency,upon request from the public agency's custodian of public records,ina format that is compatible with the information technology systems ofthe public agency. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OFCHAPTER 119,FLORIDA STATUTES,TOTHE CONTRACTOR'S DUTYTO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 305-663-634©;E-mail:mme1aemde2@s011tkiiEalamlfl.gov;6130 Siraset Drive, Solatia Maim,FL .33143* 7.WaiverJnry Trial:City and Contractor knowingly,irrevocably voluntarily and intentionally waive any right either may have toa trial by jury in State or Federal Court proceedings in respect to any action,proceeding,lawsuit or counterclaim arising out ofthe Thomas R Pepe-01-11-16 Page2 of5 2 Contract Documents or the performance ofthe Work thereunder. ™mt~«Jt VaJidity of Executed Copies:This agreement may be executed in severalcounterparts,each ofwhich may be construed as an original. ar.«««~«!V Att?"J*9?FeeS tmA Costs:fa *"ewot of my Ktigation between the parties^°*<>f«relat^many^^ SLfaSSSS^*1!**Nothii^contamedheremshaflp^^^>mfied for any attorney fees incurred in the defense ofan action by aperson or entrtywhoisnotapartytothisAgreement *«»*«_1*Sevena^Ifmyt^<*p^ S^^T°r am,ms5nce **to any extent,be mvaUd or unenforceable,therj^mde^thK Agreement,or the application of such term or provision to persons 6r ™lSe,?Ia,iif*tenn and P10™*011 of this Agreement shafl be valid andenforceabletothefullestextentpermittedbylaw. fmflH5f^I^S^™«^«*«*e duly airmorized art ofme parties,the midersigned^en^rfthepartesheretohavecaus^ namesbymeirpK^officialsonorbeforemedayandyearfirrt respective Windrow,Fleet Sates Manager (type name and title of signatory above) I.Menendez,CMC CityClerk Real and Approved as to Form, Thereof. By.&£&yz*^ Thomas F.Pepe CityAttorney Tbamas P.Pepe -01-11-16 CITYOF StftmtftflAMI By:, Page3 of5 3 St^v^Alexander ity Manager ATTACHMENT A CONTRACT FORPOLICERATED,ADMINISTRATIVE,UTILITY VEfflCLES, TRUCKS &VANS FLORIDA SHERIFFS BID AWARD ANNOUNCEMENT No.FSA16-VEL24.0 CONTRACT TERMS AND CONDITIONS Thomas F.Pepe-01-11-16 Page4 of 5 4 BID AWARD ANNOUNCEMENT FSA16-VEL24 © Effective Dates: October 1,2016 -September 30,2017 POLICE RATED,ADBONIS VEHICLES,TRUCKS &VANS Coordinated By The Florida Sheriffs Association & Florida Association of Counties FLORIDA ASSOCIATION OF COUNTIES All About Florida I IsSffil Protecting,Leading &Uniting...since 1893 FLORIDA SHERIFFS ASSOCIATION 2617 Mahan Drive,Tallahassee,Florida 32308 p:(850)877-2165 P.O.Box 12519 •Tallahassee,Florida 32317-2519 fc (850)878-8665 www.flsheriffs.org O 83 DATE:October 1,2016 TO:ALL PROSPECTIVE PARTICIPANTS FROM:Steve Casey,Peggy Goff,Drew Terpak,Annette Grissom, Executive Director Deputy Executive Business Operations Cooperative Bid Director Manager Coordinator RE:BidNumber:FSA16-VEL24.0 Police Rated,Administrative,Utiity Vehicles,Trucks &Vans We are pleased to announce that the Florida Sheriffs Association and the Florida Association of Counties has successfully conducted its 24th statewidecompetitivebidforvehicles which includes police rated,administrative,motorcycles,utility vehicles,trucks &vans.This contract is effective beginningOctober1,2016throughSeptember30,2017,aslongasvehiclesareavailablethrough fleet sales. Bidswillbe extended and guaranteed toany and all units oflocal governments/political subdivisions includingbutnotlimitedtocounty,localcountyboardofpublicinstruction,municipalities and/or police agencies,other local public or public safety agencies or authorities within the State ofFlorida, andthe state universities and colleges.Inaddition,bidswillbeextended and guaranteed toany other entities approvedby manufacturers to participate in this contract.The participating agencies cannot guarantee any order other than those ordered through each individual agency. All agenciesare bound by their localgoverning purchasing ordinances,rules and regulations and shallapplyto purchases made under this contract.All awarded Vendors/Dealers aregovernedby their manufacturer's agreement. Outof State Salesare permitted under this contract however,again ALL agencies are bound by their local governing purchasing ordinances,rules and regulations and shall applyto purchases made under this contract.All contractor/dealers aregovernedby their manufacturer's agreement.All contractor/dealers referencing this contract forthe purpose offacilitating sales (purchase authority) outside the State of Florida must accept the terms and conditions of this contract. Inorderto ensure quality servicefor our user agencies,weare requesting each ofyoutonotify the Florida Sheriffs Association regarding any problems encountered in working with the awarded dealers.Any issues,including but not limited to,receipt of confirmation of order,delivery problems and communication problems,should be reported to us bye-mail at fleet@flsheriffs.org.This information willbe considered in future bid awards in order to ensure that agencies arereceivingthe levelofservice required of dealers who wish to participate in this program. CONTRACT ORDERING INSTRUCTIONS All interested parties who wish to purchase from this contract may do so by following these simple procedures: 1.Contact the awarded dealership listed in the zone from which you wish to purchase and advise them of your interest to purchase from Bid No.FSA16-VEL24.0.Theywill assist you with the placement of your order and answer any questions you may have regarding the vehicles purchased through this program.You can only purchase from a dealer who is listed as a winner of one of the four zones for the vehicle you wish to purchase.However,you may purchase from any awarded dealer within any zone (additional delivery fees may apply). Agencies ordering aFord,General Motors,Chysler,or Toyota product,please be advised that you must use the appropriate FIN Code/FAN Code for the Florida Sheriffs Association in order to obtain the manufacturer's concessions.Also,you must use your FINCode/FANCode as a secondarynumber.For further assistance call the Fleet Customer Information Center for your appropriate manufacturer. Manufacturer Ford General Motors Chrysler Toyota Type Code FIN Code FAN Code FAN Code FIN Code FSA Code Fleet Center Contact Numbers QE065 1-800-34-FLEET (1-800-343-5338) 917872 1-800-FLEET OP (1-800-353-3867) 48830 1-800-999-FLEET (1 -800-999-3533) GE159 1 -800-732-2798 2.Basic information required on all purchase orders is listed in this Bid Award Announcement. Purchaseorderslackingtherequiredbasicinformationlistedmayresultinthedelayof placement and/or confirmationoforders.NOTE:Theagencyisresponsibleforobtaininga "Confirmation of Order"from the respective dealership.Dealersarerequiredto complete a "Confirmation ofOrder"andsendittothe purchaser withinfourteen (14)calendardaysafter receipt of purchase order.Purchasers are encouraged to contact the dealer ifa "Confirmation of Order"has not been received within a reasonable time. Purchasers arereminded that theissuanceofa purchase orderdoesnotinitselfguaranteethe placement of an order. The purchase order should include FSA's Contract Number FSA16-VEL24.0 as well as the specification number,make and model ofeachitempurchased.Please attachthedealer quote when available. 3.Purchasers must send acopy of the originalpurchaseorder sent to the participating dealer in pdf format to:COOP^gflsheriffs.org. Bid Award Announcement FSA16-VEL24.0 4.Dealers have already included a three-quarter of one percent (.0075)administrative fee intheir base pricing andalladd options thatare listed.Dealers'quotestopurchasersshouldnot include the FSA administrative fee indicatedasaseparatelineitemonanypurchaseorder. No other administrative fee(s)willbeapplicabletoany transaction relative tothecontract. 5.In order to ensure quality service for ouruser agencies,we are requesting that you notify the Florida Sheriffs Association,in writing,regarding any problems encountered in working with the awarded dealers.Any issues,including butnot limited to,receipt of confirmation of order,delivery problems and communication problems,shouldbe reported tousby e-mail at fleet@flsheriffs.org.This information willbe considered in future bid awards in order to ensure that agencies are receiving the level of service required ofdealers who wishto participate inthis program. Add/delete options mightincludeasuperscript listed bythe Order Code.Thepurposeofthe superscript istoidentifywhichoptionscorrelatetoa specific zone.Superscripts willbenumbered between 1 and 4,and will correspond as follows: 1=Western zone dealer 2=Northern zone dealer 3=Central zone dealer 4=Southern zone dealer Ifadealerhasbeenawarded more thanone zone,they will only have one superscript number assigned,anditwillbethelowest numeric number thatappliesto their awardedzones.For example:Ifadealer is awardedthe northern and southern zones,their add/delete options for both zones willberepresentedbya "2"superscript Bid Award Announcement FSA16-VEL24.0 FSA CONTRACT ZONE MAP WESTERN BAY CALHOUN DIXIE ESCAMBIA FRANKLIN GADSDEN GULF HOLMES JACKSON JEFFERSON LAFAYETTE LEON LIBERTY MADISON OKALOOSA SANTA ROSA TAYLOR WALTON WAKULLA WASHINGTON CENTRAL BREVARD CITRUS DESOTO HARDEE HERNANDO HIGHLANDS HILLSBOROUGH INDIAN RIVER LAKE MANATEE OKEECHOBEE ORANGE OSCEOLA PASCO PINELLAS POLK ST.LUCIE SARASOTA SEMINOLE SUMTER V.10_2015 ALACHUA BAKER BRADFORD CLAY COLUMBIA DUVAL FLAGLER GILCHRIST HAMILTON LEVY MARION NASSAU PUTNAM ST.JOHNS SUWANEE UNION VOLUSIA SOUTHERN BROWARD CHARLOTTE COLLIER GLADES HENDRY LEE MARTIN MIAMI-DADE MONROE PALM BEACH CENTRAL NORTHERN \L MARTIN \ \\ "ST r\CHARLOTTE GLADES ^)\ \L ™HENDRY PALMBEACH ^v SOUTHERN \COLUER BROWARD / MONROE -J &oV> Florida Sheriffs Association's Vehicle Bid Award System -Intended Bid Award Summary FORD INTERCEPTOR POLICE RATED SEDAN -AWD (Specification #04) HUB CITY FORD HUB CITY FORD HUB CITY FORD HUB CITY FORD 2017 Ford Interceptor (P2M) 2017 Ford Interceptor (P2M) 2017 Ford Interceptor (P2M) 2017 Ford Interceptor (P2M) Western $23,039.00 Northern $23,039.00 Central $23,139.00 Southern $23,239.00 'FORD INTERCEPTOR POLICE RATED SEDAN -Vwlf^erificatiOT ffl HUB CITY FORD HUB CITY FORD DUVAL FORDLLC HUB CITY FORD 2017 Ford Interceptor (P2L) 2017 Ford Interceptor (P2L) 2017 Ford Interceptor (P2L) 2017 Ford Interceptor (P2L) Western Northern Central Southern $22,039.00 $22,039.00 $22,137.00 $22,239.00 FORD INTERCEPTOR POLICE RATED UTILITY -AWD (Specification #06^ HUB CITY FORD HUB CITY FORD DUVAL FORD LLC DUVAL FORD LLC 2017 Ford InterceptorUtility (K8A) 2017 Ford InterceptorUtility (K8A) 2017 Ford Interceptor Utility (K8A) 2017 Ford Interceptor Utility (K8A) Western $26,079.00 Northern $26,079.00 Central $26,118.00 Southern $26,259.00 CHEVROLET TAHOE 1500 POLICE RATED UTILITY -RWD (Specification #07) Garber Chevrolet Buick GMC Inc. Garber Chevrolet Buick GMC Inc. Stingray Chevrolet Stingray Chevrolet ••'-•-v-,•?;.;' 2017 Chevrolet Tahoe 1500 (CC15706/9C1) 2017 Chevrolet Tahoe 1500 (CC15706/9C1) 2017 Chevrolet Tahoe 1500 (CC15706/9C1) 2017 Chevrolet Tahoe 1500 (CC15706/9C1) Western $30,748.00 Northern $30,548.00 Central $30,590.00 Southern $30,590.00 Cooperative Purchasin; 1.0 GENERAL CONDITIONS INDEX 1.00 1.01 1.02 1.03 1.04 1.05 1.06 1.07 1.08 1.09 1.10 1.11 1.12 1.13 1.14 1.15 1.16 1.17 1.18 1.19 1.20 1.21 1.22 1.23 1.24 1.25 1.26 1.27 Bid Correspondence Purpose Term of Contract Estimated Quantities SheriffasCounty Constitutional Officer Cooperative Purchasing Funding Currency Rev 2/16 General Definitions Eligible Customers of Contract Legal Requirements PatentsandRoyalties Federal and State Standards Underwriter's Laboratories American with Disabilities Act Reasonable Accommodations Minority Business Enterprise (MBE) Anti-discrimination Best Commercial Practices Public Entity Crimes (PEC) Tax Exemption Taxes Special Conditions Bid Clarification Communication Interpretations Clarification and Addenda toBid Specifications Signed Bid Considered and Offer 1.28 Assignment 1.29 Method of Award 1 30 Authority to Resolve Protested Bids and Proposed Awards 1.31 Demonstration of Competency 1.32 Vendor Ability to Perform 1.33Quality 1.34 Non-ConformancetoContract Conditions 1.35 Waiver of Informalities 1.36 Gratuities 1.37 Tie Bids 1.38RighttoAudit 1.39 Financial Responsibility 1.40 Laws,Permits and Regulations 1.41 Liability,Insurance,Licenses andPermits ^42 Bid Bonds,Performance Bonds, Certificates of Insurance 1.43 Elimination from Consideration 1.44 Collusion 1.45 Default 1.46 Disputes 1.47 Protest and Arbitration 1.48 Non Performance 1.49 Cancellation 1.50Severability 1.51 Termination for Default 1.52 Termination for Convenience of FSA 1.53 Intellectual Property Rev 2/16 1.0 GENERAL CONDITIONS 1.00 BID CORRESPONDENCE All correspondence regardingthisbid should be directed to the Florida Sheriffs Association using the information shown above.Pleasebe sure to reference the bid number and your contact information. The contact person(s)for this bidis Annette Grissom,FSA Cooperative Bid Coordinator E-mail:agrissom(5>flsheriffs.org Phone:850-877-2165 ext.231 Fax:850-878-5115 Andrew Terpak,Business Operation Manager E-mail:dterpak@flsheriffs.org Phone:850-877-2165 ext.227 Fax:850-878-5115 All written (hard)copy communication or document submittals forthis Invitation to Bid should be directed to: Florida Sheriffs Association Attn:Cooperative Bid Coordinator 2617 Mahan Drive Tallahassee,FL 32308 850-877-2165 TheBidnumbershouldbereferencedontheoutside of theboxaswellasthecontents. 12 1.01 PURPOSE The Florida Sheriffs Association and the Florida Association of Counties invite interested vendors,including Motor Vehicle Manufacturers and Dealers/Certified Representatives to submit responses in accordance withthese solicitation documents. The Florida Sheriffs Association will serve as the "Contract Administrator"in the solicitation process and the administration ofthe resulting contract.The purpose of this bid is to establish a twelve (12)month contract,beginning October 1st and ending September 30th,annually with manufacturer's authorized dealers for the purchase of vehicles and equipment on a "no trade-in basis". Trade-ins are not addressed inthis contract.If an agency has a desire to offer vehicles/equipment for trade tothe dealer, the agency and dealer maydosoattheirsole discretion,separate and apart from this contract. 1.02 TERM OF CONTRACT This contract shall remain in effect for one (1)year from date of contract execution bythe FSA Cooperative Purchasing Program Administrator,and maybe renewed by mutual agreement,atthe sole option and discretion ofthe FSA,for upto two (2)additionalyears,onayeartoyearbasis. Contract extensions willonlybe executed when conditions indicateitisin the best interest of the FSA and the customers. In theeventthatthe contract is held beyond theterm herein provided it shall only be from a month-to-month basis only and shall notconstitutean implied renewal ofthe contract.Said monthtomonthextension shall beuponthesameterms ofthecontractandatthecompensationandpayment provided herein. 1.03 ESTIMATED QUANTITIES (Vehiclesand Equipment) In FY 2015-16eligibleuserspurchasedapproximately8,500 rolling inventoryfromthevehicleand equipment bidawards. Theseestimated figures aregivenonlyasa guideline for preparing yourbidand should notbe construed as representing projected figures. Estimatedquantitiesorestimated dollars,ifprovided,arefor FSA guidanceonly.Noguaranteeisexpressedorimpliedasto quantitiesor dollars that will beused during thecontract period.The FSA isnotobligatedto.place anyorderforagiven amount subsequent to the award of this bid solicitation. 1.04 SHERIFF AS COUNTY CONSTITUTIONAL OFFICER TheOfficesoftheSheriffoftheStateof Florida are constitutional officesoftheStateof Florida.Each hastheauthority eitherindividuallyorcollectivelyto execute contractsforallgoodsandservicesfor the proper conduct of that office. Section30.53,Florida Statutes,exempts the Sheriffs Officesfrom the provisionsof the Florida Statute requiringamong other things,sealedand competitive bidsprocedures. Itisourpracticetogive consideration to the prices offered,but the Officeof the Sheriffis not requiredbylawtoaccept the lowestpricedproposalandmayrejectanyoralloftheproposals without recourse.Nothinginthisproposalinanyway obligates the participating Sheriffs Officesforany payment foranyactivityorcostsincurredbyany vendor inrespondingto this proposal. 13 1.05 COOPERATIVE PURCHASING Pursuantto their own governing laws,and subject tothe agreement of the Vendor,other entities maybe permitted to make purchases at the terms and conditions contained inGeneralConditions Section 1.09 Eligible Customers of Contract. Non-Customer purchases are independent of the agreement between Customer and Vendor,and Customer shall not bea party to any transaction between the Vendor andany other purchaser. 1.06 FUNDING Funds expended for the purposesofthecontractmustbeappropriatedbytheindividual participating agencyforeach fiscal yearincludedwithin the contractperiod.Therefore,thecontractshallautomatically terminate without penaltyor termination of costs ifsuch funds are not appropriated. 1.07 CURRENCY Rev2/16 All transactionamounts,bids,quotes,provisions,paymentsoranypartofthiscontract relating tocurrencyaretobemade in United States Dollar. 1.08 GENERAL DEFINITIONS Thefollowing terms are defined as the following (a)"FSA CooperativePurchasing Program Administrator"meansthe Florida SheriffsAssociationinitsrolein administering the solicitation andcontract administration processforthe Florida Sheriffs Association andthe Florida AssociationofCountiesortheirdesignee. (b)"Fleet Advisory Committee (FAC)"means an employee of Sheriffs Offices andother local governmental agencies in theStateof Florida and/oranyother person who FSA identifies assubjectmatterexpertwho will assist withthe developmentofbid specifications and evaluation ofbid responses. (c)"Vendor"means the bidder that has been awarded and agrees to provide products,vehicles,trucks,or equipment, which meetthe requirements,specifications,terms and conditions of theagreement contract,to eligible customers,as defined herein. (d)"Customer"means an eligible customer as defined in General Conditions Section 1.09 Eligible Customers of Contract. (e)"Bid"shall meana competitive bid procedure established through the issuance ofan invitation to bid.Theterm "bid"as used herein,shall not include request for proposals,request for qualifications,request for letters of interest,orthe solicitation of purchase ordersbasedon oral orwrittenquotations. (f)"Bidder"means a person or enterprise that submits a formal offer tothe FSA Cooperative Purchasing Program Administrator in accordance with these Contract Terms and Conditions. (g)"Dealer(s)"A manufacture's certified representative authorized bythe manufacturer to market,sell,provide,and service the vehicles/equipment included in the FSA Cooperative Purchasing Program.Dealers may be Vendor ownedand controlled,inwholeorinpartorindependentlyownedandcontrolled. (h)"Manufacturer"The original producer or provider of Vehicles/Equipment responsive tothis Bid. 14 (i)"Factory"refers tothe manufacturer;the assembly line. 0)"Dealer Option"a product or service provided bythe dealer or other third party;not the factory. (k)"Non-Scheduled Options"Any optional new or unused component not specified,feature or configuration not included in the base representative vehicle model specifications or options. (I)"Up fitter"An individual or business who installs non-factory options on avehicle or equipment;notthe factory. (m)"Sub-Vendor or 3rd party"Refers to an individual or business firm contracting to perform part or another's entire contract. (n)"MSRP(s)"an acronym for Manufacturer's Suggested Retail Price,which represents the Manufacturer's recommended retail selling price,list price,published price,orother usual and customary price that would be paid bythe purchaser.The following areacceptablesourcesofcurrent MSRPs and MSRP Lists foruseinsubmissionof the bidsolicitationand the resultingcontract: 1.Manufacturer's Computer Printouts;Ford -"Dora";General Motors -"GM Autobook";or approved equivalent) 2.ChromeSystems,Inc's PC Carbook (e.g.,PC Carbook Plus and PC Carbook Fleet Edition) 3.Manufacturer's Annual U.S.Price Book 4.Manufacturer's official website 5.Edmunds (No subscription req'd) Note:Someofaboveresourcesaboverequireapaidsubscription. (o)"Recognized MSRP"recognized MSRP occurs whenan FSA requestedoptiondoesnotexisttothebasevehicle modelasafreeflowoption contained inthe manufacturer's order guide.This MSRP is generated bythe creation ofanewmodel that includesthe requested FSA optioncontent. (p)"Published Pricing"the published price thata company will sell a commodity for,whenthecommodityisnot traded onanofficial exchange. (q)"Balance Out"atermusedby manufacturers tonotify dealers the factory has reached maximum capacity for orders.Vehiclemanufacturer'susethistermwhen referring toanygivenmodelyearforproduction. 1.09 ELIGIBLE CUSTOMERS OF CONTRACT Bids willbeextendedandguaranteedtoanyand all unitsof local governments/political subdivisions including butnot limitedtocounty,local countyboardofpublic instruction,municipalities and/or police agencies,other local publicor public safetyagenciesorauthoritieswithin the Stateof Florida,andthestateuniversitiesandcolleges.In addition,bids will be extended andguaranteedtoanyotherentitiesapprovedbymanufacturersto participate inthiscontract.The participating agencies cannot guaranteeanyorder other than those orderedthrougheachindividualagency. All agenciesareboundbytheir local governing purchasing ordinances,rulesandregulationsandshallapplytopurchases madeunderthiscontract.AllawardedVendors/Dealersaregovernedbytheirmanufacturer's agreement.Reference Funding Section 1.06 TheStateof Florida,Department of Management Services,Division of State Purchasing administers statewide contracts and agreements foruseby Florida State agencies,local governments,educational institutions,and other entities as defined in 60A-1.005,Florida Administrative Code. 15 OutofStateSalesarepermittedunderthiscontracthowever,again ALL agencies areboundbytheir local governing purchasingordinances,rulesandregulationsandshallapplytopurchases made underthiscontract.All contractor/dealers aregovernedbytheirmanufacturer'sagreement.All contractor/dealersreferencingthiscontractforthepurposeof facilitating sales(purchaseauthority)outsidetheStateof Florida mustacceptthetermsandconditionsofthiscontract. 60A-1.005 Eligible Users. Thefollowing entities are eligibleusers: (1)All governmentalagencies,asdefinedinSection163.3164,F.S.,whichhavea physical presencewithintheStateof Florida; (2)Any independent nonprofit college or university thatis located within theStateof Florida andis accredited bythe Southern Association of Colleges and Schools.Rulemaking Authority 287.042(12)FS.Law Implemented 287.012(12)FS.History-New 8-24-04 1.10 LEGAL REQUIREMENTS Federal,State,county laws,ordinances,rules and regulations thatinanymanneraffecttheitemscoveredherein apply. Lack ofknowledgebythebidder will innowaybeacauseforrelieffrom responsibility. 1.11 PATENTS &ROYALTIES The bidder,without exception,shall indemnify and save harmless the FSA and its employees from liability ofany nature or kind,including cost and expenses for,oron account of,any copyrighted,patented,or unpatented invention,process,or article manufactured orusedinthe performance ofthe contract,including itsusebyThe FSA or Customer. If the bidder usesany design,device or materials covered by letters,patent,or copyright,itis mutually understood and agreed,without exception,thatthe bid prices shall include all royalties orcost arising from theuseof such design,device, or materials in any way involved in the work. 1.12 FEDERAL AND STATE STANDARDS It istheintentof FSA that all specifications herein are in full and complete compliance with all federal andStateof Florida laws,requirements,and regulations applicable tothe type and class of commodities and contractual services being provided.This includes,but is not limited to,Federal Motor Vehicle Safety Standards (FMVSS),Occupational Safety and Health Administration (OSHA),EPA Emission Standards,Fire Apparatus Vehicle Standards,Federal Ambulance Standards (KKK-A-1822F),Federal Motor Vehicle Safety Standards (FMVSS),National Highway Traffic Safety Administration (NHTSA) and Stateof Florida laws,requirements,and regulations that apply tothetype and class of commodities and contractual services being provided. In addition,if any applicable federal or State legislation becomes effective during theterm ofthe Contract,regarding the Commodities and contractual services'specifications,safety,and environmental requirements shall immediately become a part ofthe Contract.The Awarded Vendor/Dealer shall meet or exceed any such requirements ofthe laws and regulations. If an apparent conflict exists,the Awarded Vendor/Dealer shall contact the Business Operation Manager immediately. The bidder warrants thatthe product supplied tothe FSA or Customer shall conform in all respects tothe standards set forth and the failure to comply with this condition will be considered as a breach of contract.Any fines levied because of inadequacies to comply with these requirements shall be borne solely bythe bidder responsible for same. 1.13 UNDERWRITERS'LABORATORIES Unless otherwise stipulated inthebid,all manufactured itemsand fabricated assemblies shall be U.L listed orre examination listing where such hasbeen established by U.L for the item(s)offered and furnished. 16 1.14 AMERICAN WITH DISABILITIESACT To request this material in accessible format,sign language interpreters,information on access for persons with disabilities, and/or any accommodation to review any document or participate in any FSA sponsored proceeding,please contact FSA HR Director at 850-877-2165 (voice),850-878-8665 (fax)five days in advance to initiate your request.TTY users may also call 711 (Florida RelayService). 1.15 REASONABLE ACCOMMODATION In accordance with the Title II ofthe Americans with Disabilities Act,any person requiring an accommodation atthe Bid opening because ofa disability must contact the FSA Human Resources at (850)877-2165. 1.16 MINORITY BUSINESS ENTERPRISE (MBE) The Florida Sheriffs Association Policy is that Minority Business Enterprises (MBE)shall have the opportunity to participate incompetitive bids.Such process wouldbe for supplying goods and services to FSA and Customers. 1.17 ANTI-DISCRIMI NATION Thebidder certifies thathe/sheisin compliance as applicable byState Law withthe non-discrimination clause contained in Section 202,Executive Order 11246,as amended by Executive Order 11375,relative to equal employment opportunity for all persons without regard to race,color,religion,sexor national origin. 1.18 BEST COMMERCIAL PRACTICES The apparent silence ofthis specification and any supplemental specifications astoany details orthe omission from itofa detailed description concerning any point shall be regarded as meaning that only thebest commercial practices,size,and design are to be used. All workmanship istobe first quality.All interpretations ofthis specification shall beuponthe basis ofthisstatement. 1.19 PUBLIC ENTITY CRIMES (PEC) In accordance withthe Public Entity Crimes Act (Section 287.133)a person or affiliate who has been placed onthe convicted vendorlist maintained bytheStateof Florida Department of Management Services following a conviction for public entity crimes maynotsubmitabidona contract to provide anygoodsor services toa public entity,maynot submit a bidonacontractwitha public entityforthe construction or repair ofa public building or public work,maynotsubmitbids onleasesof real propertyto public entity,maynotbe awarded orperformworkasa Vendor,supplier,Sub-Vendor,or consultantunderacontractwithapublicentity,andmaynottransactbusinesswithany public entityinexcessofthe thresholdamount provided inSec.287.017,for CATEGORY TWO fora period of36monthsfromthedateofbeing placed on the convicted vendor list. 1.20 TAX EXEMPTION All Stateand Federal taxexemptions applicable totheunitsof local governmentoftheStateof Florida will apply,and appropriatecertificationsfurnished.Customers shall complywith all federal,stateand local taxrequirements. The Florida SheriffsAssociationisa501c3 Organization and exempt fromall Federal Excise andStateTaxes.StateSalesTax and Use Certificate Number is 59-0708112. 17 1.21 TAXES Customers making purchase pursuant to the awarded bidare generally exempt fromFederalExciseand State SalesTax. Itis the responsibilityof the Vendor toverify that the Customer is exempt by obtaining the purchaser's FederalExciseand State Taxes and Use Certificate Number. 1.22 SPECIAL CONDITIONS Any andallSpecial Conditions that may varyfrom these General Conditions shall have precedence. 1.23 BID CLARIFICATION Any questions orclarificationsconcerningthisInvitationto Bid shallbe submitted inwritingbymailorfacsimiletothe Florida Sheriffs Association,Cooperative Bid Coordinator 1st Floor,2617 Mahan Drive,Tallahassee FL 32308 and a copy to COOP(5>flsheriffs.org withthebid title/number shallbereferencedonall correspondence.All questionsmustbereceived no later thanten(10)calendar dayspriorto the scheduledbidopeningdate. All responses to questions/clarifications will be sent toallprospectivebiddersin the formofan addendum.NO QUESTIONS WILLBERECEIVEDVERBALLY OR AFTER SAID DEADLINE. 1.24 COMMUNICATIONS Communications betweenaproposer,bidder,lobbyist orconsultantand FSA is limited tomattersofprocessorprocedure. Requests for additional informationor clarifications mustbemadein writing tothe FSA Cooperative Bid Coordinator no laterthanTen(10)calendardayspriortothescheduled Bid openingdate. The FSA will issue replies to inquiries andanyother corrections oramendmentsitdeems necessary inwrittenaddenda issuedpriorto the deadline for responding to the Bid. Bidders should not rely on representations,statements,or explanations otherthanthosemade in this Bid or in any written addendum tothis Bid.Bidders should verify with the FSA Cooperative Bid Coordinatorprior to submitting a bid that all addenda havebeenreceived.ReferenceBidderInstructionsSection2.28,entitled "ConeofSilence"whichsetsforththe policies and procedures relative to oral and written communications. 1.25 INTERPRETATIONS Unless otherwise stated in the bid,any questions concerning conditions and specifications should be submitted in writing to the FSA Cooperative Contract Bid Coordinator at 2617 Mahan Drive,Tallahassee,FL 32308 or by e-mail to: COOPOflsheriffs.org 1.26 CLARIFICATION ANDADDENDATOBIDSPECIFICATIONS If any person contemplating submitting a Bid under this Solicitation is in doubt astothetrue meaning ofthe specifications orother Bid documentsoranypartthereof,the Bidder mustsubmittothe FSA Cooperative Bid Coordinator atleastten (10)calendar days prior to scheduled Bid opening,a request for clarification.All such requests for clarification must be made in writing and the person submitting the request will be responsible forits timely delivery. 18 Any interpretation ofthe Bid,if made,will be made only by Addendum duly issued by the FSA.The FSA shall issue an Informational Addendum if clarification or minimal changes are required. The FSA shall issue a Formal Addendum if substantial changes which impact the technical submission of Bids are required. In the event of conflict with the original Contract Documents,Addendum shall govern all other Contract Documents tothe extent specified.Subsequent addendum shall govern over prior addendum only tothe extent specified. The Bidder shall be required to acknowledge receipt ofthe Formal Addendum by signing in the space provided on the Bid Form.Failure to acknowledge Addendum shall deem its Bid non-responsive;provided,however,that the FSA may waive this requirement in its best interest.The FSA will not be responsible for any other explanation or interpretation made verbally orinwritingbyanyother FSA representative. 1.27 SIGNEDBIDCONSIDERED AN OFFER The signed bid shall be considered an offer onthe part ofthe bidder or Vendor,which offer shall be deemed accepted upon approval bythe FSA and in case of default onthe part of successful bidder or Vendor,after such acceptance,the FSA may procure the items or services from other sources and hold the bidder orVendor responsible for any excess cost occasioned or incurred thereby. 1.28 ASSIGNMENT The Vendor shall not assign,transfer,convey,sublet or otherwise dispose of this contract,including any or all of its right, title or interest therein,or his or its power to execute such contract to any person,company or corporation without prior written consent of the FSA. 1.29 METHOD OF AWARD Award ofthis contract will be made toa primary bidder.FSA will also identify the second lowest and best bidder per specification and zonetobe utilized intheeventthe primary bidder is unable to fulfill their obligations. The FSA reservestherighttomakemultipleawardsif deemed inthe best interestof the FSA.ReferenceContract Conditions Section3.19,Basisfor Award. 1.30 AUTHORITY TORESOLVEPROTESTEDBIDS AND PROPOSED AWARDS (a)Right to protest.Any actual bidder,qualified proposer,or interested parties (hereinafter collectively referred toasthe "bidder)whohasa substantial interest in,andis aggrieved in connection withthe solicitation or proposed award of,a requestfor proposals ("RFP"),requestfor qualifications ("RFQ"),requestforlettersofinterest ("RFLI)orinvitationtobidfor goods and/or services ("herein after collectively referred toasthe bid")mayprotesttothe FSA Cooperative Purchasing Program Administrator..Protest arising fromthedecisionsandvotesofanyevaluationorselection committee shallbe limitedtoprotestbasedupon deviation(s)from established purchasing proceduressetforthby FSA policy and procedures andspecification,requirements and/or terms setforthinanybid. (1)Anyprotestconcerningthebidspecifications,requirements,and/ortermsmustbemadewithinthree(3)businessdays (for the purposeofthissection"businessday"meansadayotherthanSaturday,Sundayora national holiday),from the time thefacts become knownand,inanycase,atleasttwo (2)businessdayspriorto the openingofthebid.Such protestmustbemadeinwritingto the FSA Cooperative Purchasing Program Administratorandsuchprotestshallstate the particular groundsonwhichitisbasedand shall include all pertinentdocumentsandevidence.Noprotest shall be acceptedunlessitcomplieswith the requirementsofthissection.Failure totimelyprotestbidspecifications, requirements and /or terms isawaiveroftheabilitytoprotestthespecifications,requirements and/or terms. 19 (2)Any protest after the bid opening,including challenges toactions of any evaluation or selection committee asprovided in subsection (a)above shallbe submitted inwritingto the FSA Cooperative PurchasingProgram Administrator.FSA willallowsuchbid protest to be submitted anytime until two (2)business daysfollowing the release of the Administrator's written recommendation to the FSA foraward of the bidin question.Such protest shall state the particular grounds onwhichitis based andshall include all pertinent grounds onwhichitis based,andshallincludeall pertinent documents and evidence.Nobid protest shallbe accepted unless it complies with the requirements ofthis section.All actual bidders shallbe notified in writing (whichmaybe transmitted by electronic communication,suchas facsimile transmission and/or e-mail),following the release of the Administrator's written recommendation to the FSA. (b)Anybidderwhoisaggrievedin connection withthesolicitationorproposedawardofapurchaseorderbasedonanoralor written quotation may protest to the FSA CooperativePurchasingProgram Administrator anytime during the procurement process,upto the time of the awardof the purchaseorder,butnotaftersuch time,Such protest shallbemadeinwriting andstate the particulargroundsonwhichitisbasedandshallincludeall pertinent documents andevidence.Nobid protest shallbe accepted unless it complies with the requirements ofthis section. (c)The FSA mayrequestreasonablereimbursementforexpenses incurred in processing anyprotesthereunder,which expenses shallinclude,butnotlimitedtostafftime,legalfeesand expenses (including expert witness fees),reproduction of documents and other out of pocket expenses. (d)Authorityto resolve protest.The FSA Cooperative Purchasing Program Administrator shall havethe authority tosettle and resolve a protest concerning the solicitation oraward of the bid. (e)Responsiveness.Prior toany decision being rendered underthis section withrespecttoabid protest,the FSA Cooperative Purchasing Program Administratorandthe FSA legal counsel,ortheirrespectivedesignees,shall certifywhetherthe submission oftheirbiddertothebidinquestionis responsive.The parties totheprotest shall beboundbythe determination ofthe FSA Cooperative Purchasing Program Administrator andthe FSA legal counselwith regard tothe issue of responsiveness. (f)Decision and appeal procedures.If the bid protest isnot resolved by mutual agreement,the FSA Cooperative Purchasing Program Administrator and FSA Legal counsel,ortheir respective designees,shall promptly issuea decision in writing.The decision shall specifically statethe reasons for the action taken and inform the protestor ofhisorher right to challenge the decision. (g)Any person aggrieved by any action or decision ofthe FSA Cooperative Purchasing Program Administrator,FSA legal counsel,ortheir respective designees,with regard toany decision rendered under this section may file an appeal. Reference GeneralConditionsSection1.30(h). (h)All appeals arising underor relating tothis Agreement are tobesettledby binding arbitration in the State of Florida. Should the unsuccessful bidder(s)decideto appeal the decision ofthe FSA,they shall file anoticeto FSA within72 hours of the FSA bidprotest decision regarding theirintenttorequest arbitration.Ademandfor arbitration withthe American Arbitration Association's (AAA)commercial panel under its rules and regulations mustbe made within 10 days ofthe FSA bid protest decision. Any person who files for arbitration with the AAA shall post with the Florida Sheriffs Association atthetimeof filing the formal written arbitration request,abond,cashier's checkormoneyorder payable tothe Florida Sheriffs Association inthe amount equal to $5,000.00.Failure to provide written notice to FSA,file a demand for arbitration with the AAA,or failure topostthe required bondandsecurityrequirementwithinthe specified timelines shall constituteawaiverof arbitration proceedings. 20 If the party filing for arbitration does not prevail,it shall pay all costs,legal expenses and attorney fees of the prevailing party.However,ifthe filing party prevails,the parties shall share equally the fees and expenses ofthe arbitration and AAA bear the cost of their own attorney fees.For the purpose of arbitration,the filing party shall not stay the implementation of the bidawardby the Florida SheriffsAssociation. (i)The arbitration shall be conducted ona confidential basis pursuant tothe Commercial Arbitration Rules ofthe American Arbitration Association.Any decision or award as a result of any such arbitration proceeding shall be in writing and shall provide an explanation for all conclusions of law and fact and shall include the assessment of cost and expenses,and reasonable attorneys'fees.Any such arbitration shall be conducted by an arbitrator experienced in the industry and shall include a written record ofthe arbitration hearing.The parties reserve the right to object to any individual who shall be employed byor affiliated with a competing organization or entity. Any action not brought in good faith shall be subject to sanction's including damages suffered bythe FSA and the legal counsel's fees incurred bythe FSA indefenseofsuch wrongful action. (j)Distribution.A copy of each decision bythe FSA Cooperative Purchasing Program Administrator and the FSA Legal counsels shall be mailed orotherwise furnished immediatelytothe protestor. (k)Stay of procurements during protest.In theeventofa timely protest under this section,the contract administration shall not proceed further with the solicitation or with the award pursuant to such bid unless a written determination is made by the FSA Cooperative Purchasing Program Administrator,thatthe award mustbe made without delay in order to protect a substantial interest of the FSA. (I)The institution and filing ofa protest under this article is an administrative remedy that shall be employed prior tothe institution and filing ofany civil action against the FSA concerning thesubjectmatterofprotest. (m)Protest nottimelymade under this section shall be barred.Any basis or ground for aprotestnotset forth intheletterof protest required under this section shall be deemed waived. (n)Atthetimeofthe FSA Cooperative Bid Coordinator's recommendation for award a bid is presented ata meeting with the FSA Cooperative Purchasing Program Administrator shall report any legal issues relative toanybidprotest filed in connection with the bidin question. (o)The determination ofthe FSA Cooperative Purchasing Program Administrator and the FSA legal counsel with regards to all procedural and technical matters shall be final. 1.31 DEMONSTRATION OF COMPETENCY Pre-award inspectionofthe Bidder's facility maybemade prior totheawardofcontract.Bids will onlybeconsideredfrom firms whichare regularly engagedinthebusinessof providing thegoodsand/or services as described inthis Bid. Bidders mustbeabletodemonstrateagoodrecordof performance forareasonableperiodoftime,andhavesufficient financial support,equipment and organization toensuretheycan satisfactorily execute the servicesifawardedacontract under the terms and conditions herein stated. Theterms "equipment and organization"asusedherein shall beconstruedtomeanafullyequippedandwellestablished companyinlinewith the bestbusinesspracticesin the industryandas determined bythe FSA. The FSA mayconsideranyevidence available regarding the financial,technicalandother qualifications and abilities ofa Bidder,includingpastperformance(experience)with the FSA inmaking the awardinthe best interestofthe FSA. 21 The FSA mayrequireBidderstoshowproofthattheyhavebeendesignatedasauthorized representatives ofa manufacturerorsupplierwhichistheactualsourceofsupply.In theseinstances,the FSA mayalsorequire material information from thesourceofsupply regarding the quality,packaging,and characteristics ofthe products tobe supplied to the FSA throughthe designated representative.Any conflicts betweenthis material information provided bythe source of supplyandthe information containedinthe Bidder's Bid mayrenderthe Bid non-responsive. The FSA may,during theperiodthattheContractbetweenthe FSA andthesuccessfulBidderisin force,reviewthe successful Bidder's record of performance to insure thatthe Bidder is continuing to provide sufficient financial support, equipmentand organization as prescribed inthis Solicitation.Irrespective ofthe Bidder's performance on contracts awarded toitbythe FSA,the FSA may place said contracts on probationary statusand implement termination procedures. If the FSA determines thatthe successful Bidder no longer possesses the financial support,equipment and organization which would have been necessary during the Bid evaluation period in order to comply withthis demonstration of competency section. 1.32 VENDOR ABILITY TO PERFORM: The Vendor warrants that,tothe best of his or her knowledge,there is no pending or threatened action,proceeding,or investigation,oranyother legal or financial condition,that would in anyway prohibit,restrain,or diminish the Vendor's ability to satisfy its Contract obligations.The Vendor warrants that neither it nor any affiliate is currently onthe convicted vendor list maintained pursuant to section 287.133 ofthe Florida Statues,oron any similar list maintained by any other stateorthe federal government.Reference General Conditions Section 1.48Non Performance.TheVendor shall immediately notify the FSA and Customer in writing if its ability to perform is compromised in any manner during the term of the contract. 1.33 QUALITY All materials used for the manufacture or construction of any supplies,materials or equipment covered by this bid shall be new.The items bid must be new,the latest model,ofthe best quality,and highest grade workmanship,meeting or exceeding federal safety standards. 1.34 NON-CONFORMANCETOCONTRACTCONDITIONS Items may be tested for compliance with specifications.Item delivered,not conforming to specifications may be rejected and returned at vendor's expense.These items and items not delivered as per delivery date in bid and/or purchase order may be purchased on the open market.Any increase in cost may be charged against the bidder. Anyviolationof these stipulationsmayalsoresultin: ©Vendor's name being removed from the vendor list. •All FSA departmentsand Customers being advised nottodobusinesswithvendor. 1.35 WAIVER OF INFORMALITIES The FSA reserves the right to waive any informalities or irregularities in this bid solicitation. 22 1.36 GRATUITIES Proposers shall not offer any gratuities,favors,or anything of monetary value to any official,employee,or agent ofthe FSA, forthepurposeof influencing consideration ofthisbid. 1.37 TIE BIDS Please be advised that in accordance with Florida Statues Section 287.087,regarding identical tie bids,preference will be given to vendors certifying that they have implemented a drug free work place program.A certification form will be required at the time of bid submission. Whenever two or more bids which are equal with respect to price,quality and service are received for the procurement of commodities or contractual services preference shall be given to businesses with qualifying drug-free workplace programs. In case oftie bids and both businesses have qualifying drug-free work programs,the award will be made using the following criteria: o BidderWithin(A SPECIFIC ZONE) ©BidderWithinthe (STATE of FLORIDA) ©Dealers track record with Customer Service ©Coin Toss 1.38 RIGHT TO AUDIT Vendor shall establish and maintain a reasonable accounting system that enables Florida Sheriffs Association (hereafter knownas 'FSA')toreadily identify Vendor's Sales. FSA andits authorized representatives shall have the right to audit,to examine,and to make copies ofor extracts from all financial and related records (in whatever form they may be kept,whether written,electronic,or other)relating toor pertaining tothis Contract or Agreement and all government sales and eligible users info for review and keptbyor under the control ofthe Vendor,including,butnot limited tothosekeptbythe Vendor,its employees,agents,assigns,successors, and Sub-Vendors.Such records shall include,butnotbe limited to,accounting records,written policies and procedures; subcontract files (including proposals of successful and unsuccessful bidders,bid recaps,etc.);all paid vouchers including those for out-of-pocket expenses;other reimbursement supported by invoices;ledgers;cancelled checks;deposit slips; bankstatements;journals;original estimates;estimating work sheets;contract amendmentsand change order files;back charge logsand supporting documentation;insurance documents;memoranda;and correspondence. Vendor shall,at all times during thetermofthis Contract orAgreementandfora period ofThree (3)years afterthe completion ofthis Contract or Agreement,maintain such records,togetherwithsuch supporting or underlying documents and materials.TheVendor shall atanytime requested by FSA,whether during orafter completion ofthis Contract or Agreement,andatVendor'sownexpensemake such records available for inspection andaudit (including copiesand extractsof records as required)by FSA.Such records shall bemade available to FSA (subject toathreedaywrittennotice) during normal business hours. FSA attheiroptionmayselecttheVendor'soffice,place ofbusinessoroffsite location fortheaudit;and/oroptiontohave theVendor provide financial records,togetherwiththesupportingorunderlyingdocumentsand records,viae-mailor phone for audit at a time and location that is convenient forFSA. Vendor shall ensure FSA hasthese rights withVendor'semployees,agents,assigns,successors,and Sub-Vendors andthe obligations oftheserights shall be explicitly included inany subcontracts oragreementsformedbetweentheVendorand 23 any Sub-Vendors totheextentthatthose subcontracts or agreements relateto fulfillment oftheVendor's obligations to FSA. Costs ofany audits conducted underthe authority ofthis right to audit andnot addressed elsewhere will be borne by FSA unless certain exemption criteria aremet.If the audit identifies under reporting,overpricing or overcharges (ofany nature) bytheVendorto FSA inexcessofthree (3)percent (3%)ofthetotal contract billings,theVendor shall reimburse FSA for the totalcostsoftheauditnotto exceed $5,000.00.Ifthe audit discovers substantive findings related to fraud, misrepresentation,ornon-performance,FSA mayrecoup all thecostsof the auditworkfromtheVendor. Any adjustments and/or payments thatmustbemadeasa result ofany such audit or inspection ofthe Vendor's invoices and/or records shall be made within a reasonable amount of time (notto exceed 90 days)from presentation of FSA's findings to Vendor. 1.39 FINANCIAL RESPONSIBILITY Bidder affirms byhisorher signature onthe contract signature page thatheor she: ©Has fully read and understands the scope,nature,and quality of work tobe performed orthe services tobe rendered under this bid,and has the adequate facilities and personnel to fulfill such requirements; ©Accepts the financial responsibility associated with this bid,and declares thatheorshe has the access to capital (in the formofliquidityorcreditlines)inorderto meet the financial demands ofsuchaward. ©In assessing financial responsibility,Vendor shall consider items such asthe specifications bid,the zones bid,and the quantity of specifications bid,as well as timing of payment from customers,which can be 45 days from receipt of invoice; ©Assumes full responsibility that all vehicles delivered tothe customer are free and clear of all outside liens, encumbrances,security interests apart from the dealer floor plan or other dealer inventory finance security interest. 1.40 LAWS,PERMITS AND REGULATIONS The bidder shall obtain and pay for all licenses,permits and inspection fees (including all levels of governmental fees) required for this project;and shall comply with all laws,ordinances,regulations and building code requirements applicable to the work contemplated herein. 1.41 LIABILITY,INSURANCE,LICENSES ANDPERMITS Where bidders are required to enter or go onto FSA or Customer property to deliver materials or perform work or services as a result ofa bid award,the successful bidder will assume the full duty,obligation and expense of obtaining all necessary licenses,permits and insurance and assure all work complies with all applicable County and Municipal code requirements. The bidder shall be liable for any damages or loss to the FSA or Customer occasioned by negligence ofthe bidder (or agent) orany person thebidderhasdesignatedinthe completion ofthecontractasaresultofhisorherbid. 1.42 BID BONDS,PERFORMANCE BONDS,CERTIFICATES OF INSURANCE Bid Bonds,when required,shall be submitted with the bid in the amount specified in Special Conditions.After acceptance of bid,the FSA will notify the successful bidder to submit a performance bond and certificate of insurance in the amount specified inSpecial Conditions. 24 Agencies may request a performance bond from an Awarded Vendor.Performance Bonds are recommended with pre payment and will be at the expense of the requesting agency.Agencies should determine the best practice in comparing performance bond expense against any prior discounts that may be available. 1.43 ELIMINATION FROM CONSIDERATION This bid solicitation shall not be awarded to any person or dealer who is in arrears to the FSA upon any debt taxes or contracts which are defaulted as surety or otherwise upon any obligation to the FSA. 1.44 COLLUSION Bids from related parties:Where two (2)or more related parties each submit abid or bid for any contract,such bids or bids shallbe presumed to becollusive. The foregoing presumption may be rebutted by presentation of evidence as to the extent of ownership,control and management of such related parties in the preparation and submittal of such bids or bids. Related parties mean bidders or proposers or the principals thereof which have adirect or indirect ownership interest in another bidder or proposer for the same contract or in which a parent company or the principals thereof of one (1)bidder or proposer have a direct or indirect ownership interest in another bidder or proposer for the same contract.Bids or bids foundtobecollusiveshallberejected. Bidders or Proposers who have been found to have engaged in collusion will be considered non-responsible,and will be suspended or barred,and any contract resulting from collusive bidding may be terminated for default. Notes:Dealerships and their representatives may submit multiple bids without conflict of "Collusion"as long as the bid submitted is not from the same manufacture and product line.Dealerships which share the same ownership may submit multiple bids also without conflict of collusion as long as the bidders are not in the same region,with the same manufacturer and product line.Vendors/Dealers Reference Contract Terms Section 3.07 Collusion 2nd Ref. 1.45 DEFAULT Failure or refusal of a bidder to execute acontract upon award,or withdrawal of a bid before such award is made,may result in forfeiture of that portion of any bid surety required equal to liquidated damages incurred by the FSA thereby,or where surety is not required,failure to execute acontract as described above may be grounds for removing the bidder from the bidder's list. 1.46 DISPUTES In case ofany doubt or difference of opinion as to the items to be furnished hereunder,the decision ofthe FSA shall be final and binding on both parties.In the event of a conflict between the documents,the order of priority of the documents shall be as follows: Any agreement resulting from the award ofthis Bid (if applicable);then Addenda released for this Bid,with the latest Addendum taking precedence; ©then The Bid; ©Then Awardee's Bid. 25 1.47 PROTESTS AND ARBITRATION Any person who proposes to filean action protesting adecisionor intended decision pertaining to this bidor the resulting contract should refer to 1.38 Authority toResolve Protested Bids and Proposed Awards. Additionally,the personor entity filingsuch protest shallpostwith the FloridaSheriffsAssociationat the time offilingthe formal written protest orwithin the 10businessdayperiodallowedfor filing the formal written protest,abond,cashier's checkormoney order payableto the FloridaSheriffsAssociationinthe amount equalto$5,000.00,whichbondorsecurity will beconditionedupon the payment ofallcostwhichmaybeadjudgedagainst the protestingpartyinacourtoflaw and/or toreimbursethe FSA foradditionallegalexpensesincurredandrequiredto substantiate the protestingparty's claim(s).Failuretopostthebondorsecurityrequirementwithinthetimeallowedfor filing will resultinadenialofprotest. For the purpose ofbid protests,the filing partyshallnotstay the implementation ofthebidawardby the Florida Sheriffs Association. Shouldtheunsuccessfulbidder(s)decidetoappealthedecisionof the FSA,theyshallfileanoticeto FSA within72hoursof the FSA bid protest decisionregardingtheir intent to request arbitration.A demand forarbitrationwiththe American Arbitration Association's (AAA)commercial panelunderitsrulesandregulationsmustbemadewithin10businessdaysof the FSA bidprotestdecision.Anypersonwho files forarbitrationwiththe AAA shallpostwiththe Florida Sheriffs Association atthetimeof filing theformalwrittenarbitrationrequest,abond,cashier'scheckormoneyorderpayableto the Florida Sheriffs Association intheamountequalto$5,000.00.Failure toprovidewrittennoticeto FSA,fileademand forarbitrationwiththe AAA,or failure toposttherequiredbondandsecurityrequirement within the specified timelines shall constitute awaiverof arbitration proceedings. Iftheparty filing forarbitrationdoesnot prevail,it shall pay all costs,legal expensesandattorneyfeesofthe prevailing party.However,ifthe filing party prevails,theparties shall shareequallythefeesandexpensesofthearbitrationand AAA bear the costof their own attorney fees. For thepurposeofarbitration,the filing party shall notstaythe implementation ofthebidawardbythe Florida Sheriffs Association. 1.48 NON-PERFORMANCE Vendor shall at all times during the contract term remain responsive and responsible.In determining Vendor's responsibility asavendor,the FSA CooperativePurchasingProgramAdministratorshallconsiderallinformationorevidencewhichis gathered or comes tothe attention ofthe agency which demonstrates the Vendor's capability to fully satisfy the requirements of the solicitation and the contract. Vendors thatarenotin compliance with anyofthe provisions ofthis contract canbe assessed fines (see schedule of fines below),suspendedandorterminated from the contract andfuturecompetitivebid solicitations atthe discretion ofthe FSA Cooperative Purchasing Program Administrator. In some instances,Vendors may be required to develop corrective action plans to address contract compliance.In situations wherethereis evidence the dealer,Vendor,fleetsales manager orother representative has demonstrated egregious breaches ofthe contract or trust to both with the FSA and the customer,the contract will automatically be terminated andthe dealer andtheir representative will be removed from future solicitations fora period uptothree (3) years. Failure toabide by corrective action plans will result in thedealerandthe dealer representative tobe terminated from the contract and future competitive bid solicitations atthe discretion ofthe FSA Cooperative Purchasing Program Administrator. 26 Specific conditions for termination include,but are not limited to;failure to perform,refusal to accept orders during the contract period while manufacturer orders are still being accepted for current model year and/or the new year if the vehicle is price protected by the factory,charging amounts exceeding MSRP on factory installed items and packages, requiring the purchase of additional options over and above the base vehicle asa condition of acceptance of order, providing aftermarket options where factory options are available without the consent of the Customer,any misrepresentation of optional equipment or service as being "factory"that fails tomeetthe definition as described in this document,andany other practicedeemedtobeoutsideoftheintentofthecontract. Any Vendor,who is presented with a valid purchase order asa result ofa bid award for this contract,is required and bound by this contract to accept such purchase order(s)and deliver the product(s);regardless if the vehicle(s)or equipment is a base model or includes options ata higher cost.The Vendor must deliver this vehicle regardless of profit or loss based on their respective bid.Failure to deliver said vehicles or equipment will result in the ordering agency and the FSA seeking damages for the difference of cost to issue the exact same order with another Vendor plus any legal fees and damages that maybeincurredintheprocessto facilitate acompletedorder. All terms and conditions are applicable throughout the term ofthe contract andnot any given "Year,Make or Model". Schedule of Fines -Thelistoffinesareaminimumresultof non-compliance. Failure to submit monthly report on time $25.00perday Lost PurchaseOrder*(PO)-1st Offense $100.00 per incident Lost PurchaseOrder*(PO)-2rd Offense $250.00 pervehicle Lost PurchaseOrder*(PO)-3rd Offense Removal from the Contract Failure toplaceorderwithinten(10)businessdays $100.00perday Failure toissue acknowledgment ofPurchaseOrderto Agency and/or FSA within the 14 calendar days as per 3.54of the terms and conditions $100.00perP.O Failure to Report Sales .0075 plus 1.5%each month following the delivery date. *Each reportofalostpurchaseorder will behandledonacasebycase basis. 1.49 CANCELLATION In theeventanyofthe provisions ofthisbidare violated bythe Vendor,the Business Operation Manager shall givewritten noticetotheVendorstatingthe deficiencies andunless deficiencies arecorrectedwithinten (10)business days, recommendation will bemadetothe FSA forimmediate cancellation.The FSA reservestherighttoterminateanycontract resultingfromthisinvitationatanytimeandforanyreason,upon giving thirty(30)dayspriorwrittennoticetotheother party. 1.50 SEVERABILITY Intheeventanyprovisionofthiscontractisheldtobeunenforceableforanyreason,theunenforceability thereof shallnot affect the remainder of the contract which shall remain infull force and effect and enforceable in accordance with its terms. 27 1.51 TERMINATION FOR DEFAULT If through any cause within the reasonable controlof the successful bidder,itshallfail to fulfillina timely manner,or otherwise violate any of the covenants,agreements,or stipulations material to the Agreement,the FSAshall thereupon have the rightto terminate the services then remaining to be performed bygiving written notice to the successful bidder of such termination which shall become effective upon receipt by the successful bidder of the written termination notice. In that event,the FSAshall compensate the successful bidder in accordance with the Agreement forall services performed by the bidder prior to termination,net ofanycostsincurredby the FSA asa consequence of the default. Notwithstanding the above,the successful biddershall not berelievedofliabilityto the FSA for damages sustained bythe FSA byvirtueofanybreachof the Agreement by the bidder,and the FSA mayreasonablywithhold payments tothe successfulbidderfor the purposes of set offuntilsuch time astheexact amount of damages due the FSA fromthe successful bidder is determined. 1.52 TERMINATION FOR CONVENIENCE OF FSA The FSA,forits convenience,can terminate thecontractinwholeorpart without causebygivingwrittennoticeto .the Vendorofsuchtermination,whichshallbecomeeffectivethirty (30)daysfollowingreceiptbybidderofsuchnotice. In thatevent,allfinishedorunfinished documents andothermaterialsshallbeproperlydeliveredtothe FSA. TheVendor shall not furnish anyproductafteritreceivesthenoticeoftermination,exceptasnecessarytocompletethe continuedportionofthecontract,ifany.TheVendor shall notbeentitledtorecoveranylostprofits that theVendor expected toearnon the balancedof the Agreement orcancellationcharges. AnypaymentstotheVendor shall beonlytothetotal extent ofthe FSA liability forgoodsorservices delivered prior tothe date of notice to terminate the contract. 1.53 INTELLECTUAL PROPERTYRev2/16 Exceptfortherightsexpresslygrantedtothe End UserunderthisAgreement,the Florida SheriffsAssociationwill retain all right,titleandinterestinandtothe Licensed Technology,including all worldwideTechnologyand intellectual property and proprietary rights. 28 2.0 BIDDER INSTRUCTIONS INDEX 2.01 Bidder Qualifications 2.02 Licensing/Facilities 2.03 Insurance &Indemnification 2.04 Specifications 2.05 Customer Service 2.06 Fixed Prices 2.07 References 2.08 Sealed Bids 2.09 No Bid 2.10 Specification Exceptions,Omissions orErrors 2.11 Complete Information RequiredonBidForm 2.12 Mistakes 2.13 Samples 2.14 Equivalents 2.15 Requests for Additional Information or Clarification 2.16 Workshops -Contract/Specifications 2.17 Pre-Bid Conference 2.18 Prices Quoted 2.19 Option Pricing 2.20 Submittal of Bid 2.21 Execution of Bid 2.22 Modification/Withdrawals of Bid 2.23 Late Bids 2.24 Bid Opening 2.25 Determination of Responsiveness 2.26 Bid Tabulations 2.27 MinorIrregularities/RighttoReject 2.28 Cone of Silence 29 2.01 BIDDER QUALIFICATIONS In order forbidstobe considered,new biddersto the Florida Sheriffs Cooperative Contract must submit withtheirbid, evidence that they are qualified to satisfactorily perform the specified service.Evidenceshall include all information necessary tocertify that the bidder maintains a permanent placeofbusiness;isanauthorized distributor of the items specifiedintheir proposal;hasnothadjustorproper claims pendingagainsthimorhis firm;andhasprovided similar type products.Theevidencewillconsistoflistingofcontractsforsimilarservices that havebeenprovidedtopublicandprivate sector clients,within the last three (3)years,and letter from the manufacturer that bidder isan authorized distributor for the proposed manufacturer. 2.02 LICENSING/FACILITIES Biddersare required to possess aFlorida Motor Vehicle DealersLicensein order to bidandall bidders must maintain a repair/warranty facility withintheStateof Florida to provide salesand service forthevehiclesandequipment bid. FSA Cooperative Purchasing Program Administrator reserves therightto periodically request additional orupdated information from adealer regarding the repair/warranty facility during the solicitation andthetermofthe contract,if awarded.The FSA Cooperative Purchasing Program Administrator may also exercise discretion in examining such facility as deemed necessary. 2.03 INSURANCE AND INDEMNIFICATION:(Reference Contract Check List for applicability tothis contract) Vendor shall be fully liable for the actions ofits agents,employees,partners,or Sub-Vendors and shall fully indemnify, defend,and hold harmless the Florida Sheriffs Association,the participating agencies,and their officers,agents,and employees from suits,actions,damages,and costs of every name and description,including legal counsels'fees,arising from or relating to personal injury and damage to real or personal tangible property alleged tobe caused in whole or in part by bidder,its agents,employees,partners,or Sub-Vendors;provided,however,thatthe bidder shall not indemnify for that portion ofany loss or damages proximately caused bythe negligent actor omission ofthe Florida Sheriffs Association,and participating agencies. Vendor's obligations under the above paragraph with respect to legal action are contingent upon the Florida Sheriffs Association,participating agencies giving the bidder (1)written notice ofany action or threatened action,(2)the opportunity to take over and settleor defend any such action at bidder's sole expense.Vendor shall notbe liable for any cost,expenseor compromise incurred bythe Florida Sheriffs Association,or participating agencies inany legal action without bidder's prior writtenconsent,which shall notbe unreasonably withheld. The Vendor shall be responsible for his work and every part thereof,and for all materials,tools,appliances and property of every description,usedinconnectionwiththis particular project. The Vendor shall specifically and distinctly assume,and does so assume,all risks of damage or injury to property or persons used or employed on or in connection with the work and of all damage or injury to any person or property wherever located,resulting from anyactionor operation underthe contract orinconnectionwiththework.Itis understood and agreedthatat all timestheVendorisactingasanindependentVendor. The Vendor,at all times during the full duration of work under this contract,including extra work in connection withthis project shall meet the following requirements: Maintain Automobile Liability Insurance including Property Damage covering all owned,non-owned or hired automobiles and equipment used in connection with the work. 30 No change or cancellation in insurance shall be made without thirty (30)days written notice to the Business Operation Manager. All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida and these companies must have a rating of at least B+:VI or better per Best's Key Rating Guide,latest edition. Original signed Certificates of Insurance,evidencing such coverage's and endorsements as required herein shall be filed with and approved bythe Business Operation Manager prior to execution ofa contract with the Florida Sheriffs Association. The certificate must state Bid Number and Title.Upon expiration ofthe required insurance,the Vendor must submit updated certificates of insurance for as long a period as any work is still in progress. It is understood and agreed that all policies of insurance provided by the Vendor are primary coverage to any insurance or self-insurance the FSA possesses that may apply toa loss resulting from the work performed in this contract. All policies issued to cover the insurance requirements herein shall provide full coverage from the first dollar of exposure. No deductibles will be allowed in any policies issued on this contract unless specific safeguards have been established to assure an adequate fund for payment of deductibles by the insured and approved bythe Business Operation Manager. The liability insurance coverage shall extend to and include the following contractual indemnity and hold harmless agreement: "The Vendor hereby agrees to indemnify and hold harmless the FSA,a 501c3,its officers,agents,and employees from all claims for bodily injuries tothe public in and up tothe amount of $1,000,000.00 for each occurrence and for all damages to the property of others in and up tothe amount of $1,000,000.00 for each occurrence per the insurance requirement under the specifications including costs of investigation,all expenses of litigation,including reasonable legal counsel fees and the cost of appeals arising outof any such claims or suits because of any and all acts of omission or commission of any by the Vendor,his agents,servants,or employees,or through themere existence ofthe project under contract". The foregoing indemnity agreement shall apply to any and all claims and suits other than claims and suits arising outofthe sole and exclusive negligence ofthe FSA,its officers,agents,and employees,as determined bya court of competent jurisdiction. The Vendor will notify his insurance agent without delay ofthe existence ofthe Hold Harmless Agreement contained within this contract,and furnish acopyofthe Hold Harmless Agreement tothe insurance agent and carrier. The Vendor will obtain and maintain contractual liability insurance in adequate limits for the sole purpose of protecting the FSA underthe Hold Harmless Agreement from any and all claims arising outofthis contractual operation. The Vendor will secure and maintain policies of Sub-Vendors.All policies shall be made available tothe FSA upon demand. Compliance bythe Vendor and all Sub-Vendors with the foregoing requirements asto carrying insurance and furnishing copies ofthe insurance policies shall not relieve the Vendor and all Sub-Vendors of their liabilities and obligations under any Sectionor Provisions ofthiscontract.Vendor shall beasfullyresponsibleto the FSA fortheactsandomissionsoftheSub- Vendor andof persons employedbythemasheisforactsand omissions ofpersons directly employedbyhim. Insurance coverage required in these specifications shall bein force throughout the contract term.Should any awardee fail to provide acceptable evidence of current insurance within seven days of receipt of written notice at any time during the contractterm,the FSA shall havetherightto consider thecontract breached and justifying the termination thereof.If bidder doesnotmeetthe insurance requirements ofthe specifications;alternate insurance coverage,satisfactory tothe Business Operation Manager,may be considered. 31 Itis understood and agreed that the inclusion of more than one insured under these policies shall not restrict the coverage provided by these policies for one insured hereunder with respect toaliabilityclaimor suit by another insured hereunder oran employee of such other insured and that with respect toclaims against any insured hereunder;other insured's hereunder shallbe considered members of the public;but the provisions of this CrossLiabilityclauseshall apply onlywith respect to liabilityarising out of the ownership,maintenance,use,occupancy orrepair of such portions of the premises insured hereunder asare not reserved for the exclusive useof occupancy of the insured against whom claimis made orsuit is filed. 2.04 SPECIFICATIONS Allunitscoveredbythisspecificationand the detailedspecificationsshallbe the manufacturer's currentbasicproduction model,andshall,asa minimum,be equipped with ALL standardfactory equipment inaccordancewith the manufacturer's latestliteratureunless otherwise noted in the bid document.Bidders must supplyaunit that either meets or exceeds all the requirements includedin the applicabledetailedspecifications. Allbidderswillberequiredtobidon the modelslistedineachdesignatedspecification. Allbidderswillberequiredtoprovideanyinformationrequestedon the price sheets,suchas manufacturer andmodel number ofvarious components,ormayhave their bid rejected. All equipment,options,andfeaturesprovidedmustbedesigned,constructed,andinstalledtobe fully suitablefortheir intended use and service. Itis important tonote "Full Size"sparetiresarenotstandardwith all vehiclesregardlessofManufacturer,MakeorModel. Itistheendusers responsibility toensureyourvehicleordermeetsyouragencies specifications. 2.05 CUSTOMER SERVICE Excellent customer service isthe standard ofthe FSA.As Vendors ofthe FSA,all employees will be required to adhere to the FSA's "Service Excellence"standardsandexpectedtoconductthemselvesina professional,courteousand ethical manner inall situations. The successful bidder's employeesmustworkasa cooperative teamof well-trained professionals,andmustservethe public with dignity and respect.All business transactions with the FSA will be conducted with honesty,integrity,and dedication. 2.06 FIXED PRICES Ifthebidderis awarded acontractunderthisbid solicitation,the prices quotedbythebidderonthe Bid Forms shall remain fixedandfirmduring the initial term of this contract. 2.07 REFERENCES Bidders shall furnish the names,addresses,telephone numbers,and address ofa minimum of five (5)firms or government organizations forwhichtheVendoris currently providing orhas provided similar services oncompany letterhead.Two (2) ofthe references mustbe government related.A dealer participating for the first time in government fleet sales/bidding maybe considered exemptifthey can demonstrate they have the appropriate facility,staffing and financial resources to support thecontractshouldtheyreceiveanaward.ReferenceBidderInstructionsSection2.01Bidder Qualifications. 32 2.08 SEALEDBIDS One Original and one copy (on a thumb drive)ofthe Bid as well as any other pertinent documents must be returned in order for the bid to be considered for award.All bids are subject to the conditions specified hereon and on the attached SpecialConditions,Specificationsand Bid Form. The completed bid must be submitted in a sealed envelope clearly marked with the Bid Title tothe attention of FSA Cooperative Bid Coordinator,Florida Sheriffs Association,1st Floor,2617 Mahan Drive,Tallahassee FL 32308.Facsimile, electronic,or faxed bids will notbe accepted. 2.09 NO BID If not submitting a bid,respond by returning the enclosed "NO BID"form questionnaire,and explain the reason.Repeated failure to bid without sufficient justification shall be cause for removal of a supplier's name from the bid mailing list. 2.10 SPECIFICATION EXCEPTIONS,OMISSION AND ERRORS Specifications are based on the most current manufacturer literature available.Bidders should immediately notify the FSA Cooperative Purchasing Program Administrator of any defects in the specifications or required submittal documents.All notifications ofdefectmustbeinwritingand timely submitted. Bidders are required to indicate in their bid submissions those options which "require"additional equipment or model upgrade to obtain the original option.Bidder must also identify those options that are available as a part ofa package or group.The factory codes listed inthe "Prices"section ofthe Special conditions mustbeused. Failure ofa bidder to comply with these provisions will result in bidders being held responsible for all cost required to bring thevehicleinto compliance withthecontract specifications. Bidders are strongly encouraged to thoroughly review the qualification requirements set forth,specifically the minimum specifications found in Bidder Instructions Section 2.04,identified bythe words "must","shall",and "will".Bidders who fail to satisfy the requirements setforth,may bedeemed nonresponsive and receive nofurther consideration. Should your proposed bid notbe able to meet one (1)or more ofthe requirements set forth in this ITB and you are proposing alternatives to said requirements,you must notify the FSA Cooperative Bid Coordinator's Office in writing at least five (5)days prior tothe deadline for submission of bids.The FSA reserves the right to revise the scope of services via addendumpriortothedeadlineforreceiptofbidstoreceive full consideration. Exceptionsto the specifications at the timeof the bidshallbelistedon the Bid Formandshall reference the sectionand withawritten explanation fortherequestfor exception.Anyexceptionstothe General or Special Conditions shall be causefor the bid to beconsidered non-responsive. 2.11 COMPLETE INFORMATION REQUIRED ON BID FORM All bidsmustbesubmittedontheattached Bid Formandallblanks filled in.Tobeconsidereda valid bid,the ORIGINAL AND ONE (1)ELECTRONIC COPY ofthe Bid Form pages and all required submittal information must be returned,properly completedandsealedenvelopeasoutlinedinthefirstparagraphofGeneral Conditions. 33 2.12 MISTAKES Biddersare expected to examine the specifications,delivery schedules,bidpricesand extensions andall instructions pertaining to supplies and services.Failure to do sowill be at the bidder's risk. 2.13 SAMPLES Samplesofitems,whenrequired,mustbefurnishedfreeof expense and,ifnot destroyed,will,upon request,bereturned atthebidder'sexpense.Bidderswillberesponsiblefortheremovalof all samplesfurnishedwithin(30)daysafterbid opening.Allsampleswillbe disposed ofafter thirty (30)days.Each individual sample must belabeledwithbidder'sname. Failure ofbiddertoeitherdeliverrequiredsamplesorto clearly identifysamplesmaybereasonforrejectionofthebid. Unless otherwiseindicated,samplesshouldbedeliveredtothe Florida Sheriffs Association,Attention:Cooperative Bid Coordinator,2617 Mahan Drive,Tallahassee FL 32308. 2.14 EQUIVALENTS Theterm "Approved Equivalent"is used to allow a bidder tobid components orequipmentthatare equal tothe components or equipment describedinthedetailedspecifications.The FSA Cooperative Purchasing Program Administrator shall havethesoleauthoritytodetermineapproved equivalents or qualified product specifications. Brand Names:Catalog numbers,manufacturers'andbrandnames,when listed,are informational guidesastoa standard of acceptable product quality level only and should notbe construed asan endorsement ora product limitation of recognized and legitimate manufacturers.Bidders shall formally substantiate andverifythat product(s)offeredconformwithor exceed quality aslistedin the specifications. If bidder offers a make or model of equipment or supplies other than those specified in the following,itmustbeso indicated in the bid submittal. Bidder shall indicate onthe bid form the manufacturer's name and number if bidding other than the specified brands,and shall indicate ANY deviation from the specifications as listed.Other than specified items offered requires complete descriptive technical literature marked to indicate detail(s)conformance with specifications and MUST BE INCLUDED WITH THE BID.Specific article(s)of equipment/supplies shall conform in quality,design and construction with all published claims of the manufacturer.NOBIDSWILLBE CONSIDERED WITHOUTTHISDATA. Lacking any written indication ofintenttoquotean alternate brandormodel number,thebid will be considered asabid in complete compliance with the specifications aslistedontheattachedform. Dealers offering alternate makes,manufacturers of vehicles or equipment not specifically identified in thebid cannot utilize or publish the offering asan "OPTION"within thebid specification anddetail.Offerings of this nature will cause thebidtobe rejected. 2.15 REQUESTS FORADDITIONALINFORMATIONOR CLARIFICATION Bidders are encouraged to examine the specifications carefully.In case doubt should arise as tothe meaning or intent of anyitems contained inthe specifications,inquiry should be made tothe FSA Cooperative Purchasing Program Administrator prior tothe Pre-Bid Conference via e-mail oratthe pre-bid conference in person.Telephone clarifications will notbe accepted,and no clarification will be accepted afterthe date listed in the Bid Calendar.ALL request for information from bidders and FSA responses will be will be posted onthe FSA Cooperative Bid Award website bythe date scheduled onthe Bid Calendar. 34 The submission ofa bid shall indicate that the bidder thoroughly understands the terms ofthe specifications. 2.16 WORKSHOPS -CONTRACT/SPECIFICATIONS ALL prospective bidders are required to attend the MANDATORY*vehicle workshop(s).At this time prospective bidders will have the opportunity to offer input and recommendations regarding the content ofthe bid specification and to meet with committee members to answer any questions relative to this invitation to bid.Any suggested modifications may be presented in writing or discussed with the advisory committee at this meeting and may be considered in formulating the Bid. ALL addendums tothe contract initiated bythe FSA will be posted onthe Florida Sheriffs Association Cooperative Purchasing Program Award at http://www.flsheriffs.org.Prospective bidders should check the website periodically for any addendums to the solicitation documents. *FSA reserves the right to grant exceptions based on the dealer/bidder has met all requirements as an approved vendor and agrees to sign a memo of understanding (M0U)that they understand all ofthe terms and conditions of the bid and agree to meet all of the terms and conditions without exception and further waive their right toprotestthebidprocess,in its entirety orany portion thereof. 2.17 PRE-BID CONFERENCE ALL prospective bidders are required toattendthe MANDATORY*Pre-Bid conference.Atthismeetingthe bid specifications will be discussed and it is the final opportunity for prospective bidders to make any last request for modification,corrections,or addressing other concerns relating tothe bid orthe process. *FSA reserves the right to grant exceptions based on the dealer/bidder has met all requirements as an approved vendor and agrees to sign a memo of understanding (M0U)thatthey understand all of the terms and conditions ofthebidand agree tomeetall of the terms and conditions without exception andfurther waivetheirrighttoprotestanyportion ofthebid process. 2.18 PRICES QUOTED Deducttrade discounts andquote firm net prices.Give bothunit price andextendedtotal,whenrequested.Prices mustbe statedinunitsof quantity specifiedinthebiddingspecifications. Dealers areto include a three quarters ofone percent (.0075)FSA administrative feeto their basebid prices,atthetimeof bid submission.This FSA fee should alsobe included in all additional equipment items(add options)and should notbe indicated asaseparate line itemonany purchase order.Cross-reference:Contract Conditions,FSA Administrative Fees for All Specifications,Section 3.35 In caseof discrepancy incomputingtheamountofthebid,the UNIT PRICE quoted will govern.All pricesmustbe F.O.B. destination,freightprepaid(unlessotherwisestatedinspecialconditions).Thedealerhastheauthoritytoofferdiscounts for prompt payment. Award,ifmade,will bein accordance withtermsandconditionsstatedherein.Each itemmustbebidseparatelyandno attempt istobemadetotieanyitemoritemsinwithanyotheritemoritems.Cash orquantitydiscountsofferedwillnot bea consideration in determination ofawardofbid(s). 2.19 OPTION PRICING Prices foroptions submitted by the dealer,forEmergencyVehicle Lighting,shallinclude all applicablestateandfederalfees andchargesnotincludinginstallation.Motorcycle pricing willincludeinstallation.Noadditionalchargesorfeesare admissible. 35 The bidder shall offer a discount which shallbe below Manufacturer's Standard RetailPricing(MSRP)or manufacturers published catalog priceforany factory add options included in the bid submission andin resulting customer orders,if awarded.The amounts of discounts foreachparticularadd option shallbe decided by the bidder. When calculating upgrades,the total recognized MSRP (Refer General Conditions,General Definitions Section 1.08)foran item (that is not a manufacturer's freeflow option for the base specification)iscalculatedas the differential between the dealer costs on the representative base vehicle versus total MSRPof the requested FSA option modifying the vehicle. When add options listedareincludedin the basevehicle,bidder must submit options as"Included"or"STD".Biddermust useproperfactory codes forallfactoryaddoptions.Optionsavailable through the factoryMUSTbebidandsuppliedto Customer as "factory"options unless requested otherwise inwritingby the Customer. Productsrequiring certification shouldlikewiserequirecertificationof options.If the options arenot certified,thisshould bedisclosedto the enduserifpurchasingnon-certified options couldresultin the de-certificationofthe original product and/orwarranty.All options must meet nationalsafetystandards. Optionsare intended toaddor delete equipment and/or featuresfrom the base vehicle specification,and to allowforan upgradeordowngradetoamanufacturer'smodelwithaslightlydifferentenginesizeorhorsepower,andassuch,should notbemadeavailableforpurchaseseparatefromthebasevehicle.Biddersshall NOT useaddor delete options tocreatea pieceofequipmentthatisentirelydifferentthanthebaseunit called forinthe specification,oranyotheroptionsthatdo not meet the intention of options as stated above. Bidder must indicate intheirbid submission any option requiring the purchase ofotheroptions,and also indicate options that areapartof another option. Thecodes listed inthe "Prices"section ofthe Special Conditions mustbeused.Any dealer found requiring a buyer to purchasean"upgradepackage"inordertopurchaseanavailable stand-alone itemwillbeinviolationofthiscontractand required tomakeareimbursementtothe agency ofthecostbetweentheoptionandthe upgrade package. The useof "Options"to facilitate the sale ofan alternate Manufacturer's product which isoutsidethe scope ofthe written base specification will be construed as non-compliant and their bid will be rejected,in wholeor part bythe FSA Bid Coordinator. Example:Bidder CANNOT include option upgrades that result in the selling ofa vehicle or truck on one specification that is offered asa separate specification in the bid solicitation.For example,a Vendor who is awarded the bid for 25,500 lb. GVWR Cab &Chassis cannot upgrade thisitem through anodd option toa30,000 lb.GVWR Cab &Chassis inorderto circumvent thebid award winnerforthe 30,000 lb.GVWRCab&Chassis. 2.20 SUBMITTAL OF BID Bidders mustsubmittheir bid electronically via the Florida Sheriffs Association Cooperative Bid Award,located at http://www.flsheriffs.org. Any bidder who offers emergency lighting and equipment (red,blue or any combination)tobe installed on any vehicle or equipment,must provide evidence of EVT certification for installation.This includes any third party,up fitting.Example:a truck that may be used in the fire department to support the operation that requires public safety lighting and equipment. Bidders must bid a requested FSA option first by offering the requested item if available from the factory.If this option is satisfiedbytheadditionofamanufacturer's package thatcontainsotheritemsthenitmustbeindicatedin the comments 36 and verifiable via audit.Furthermore,if the package offered to satisfy the request requires another factory option then that also must be indicated and referenced in the available optional equipment spaces.If the item is a package and available as a free flowing option tothe base vehicle then the manufacturer's MSRP governs and by definition becomes the ceiling price.If the item is a package that changes the manufacturer's model number then the recognized MSRP computation willgovernand define the ceilingprice. Prices are tobe rounded tothe nearest dollar.Bids can be entered more than once;however,only the last bid entered into the system will be considered in the award process.Bids not submitted within the system will be rejected. Each bidderisresponsibleforensuringthathisbidissubmittedbeforethedeadlineoutlinedinthe Bid Calendar.Late bids will notbe considered and thesystem will not accept bids after thedue date and time specified inthe Bid Calendar. Reference:BidderInstructionsSection2.23,LateBids. In addition to submitting the bid via the FSA Cooperative Bid Award system,one original and one (1)exact copy (includes divider tabs)ofthebid package in separate 3-ring VIEW binders (not report folders)mustbe delivered or mailed tothe attention of: FSA Cooperative Bid Coordinator Florida Sheriffs Association 2617 Mahan Drive Tallahassee,Florida 32308 FLEET(5>flsheriffs.org The electronic coversheetmustbecompletedwith dealership name,contact person,telephonenumberandmobilephone number,andbidder shall checkthe appropriate box indicating whetherthesubmittalisan Original or Copy.Thecover sheet must beplacedin the front cover of the view binder. Separatebid packages mustbesubmittedforeach individual dealership forwhichabidwas submitted through FSA Cooperative BidAward.Thebidpackage must include: ©Aprintedcopyof the submitted bid(printedafterfinalbidsubmission takes place) ©Manufacturer'sprint-out (Ford -"Dora";General Motors-"GMAutobook";orapprovedequivalent)foreachvehicleon whichabidis submitted.The Manufacturer's print-out shallindicateanordercodefor the Manufacturer's basemodel,all standard equipment,andanyoptional components requiredtoprovide the basevehicleasoutlinedin the bidsolicitation. Dealerinstalled aftermarket components arerequiredto meet thebasevehiclespecified must be identified,inwriting,on the printout. ©For specificationsorunits that donotproduceamanufacturer'sprint-out,bidpackage must include manufacturer's documentation that includes standard equipment andsuch other information that provides verification that suchitem meets the base specification. ©Pricing Sheet for Emergency VehicleLighting(ifapplicable) ©Contract Signature page.Bidder must complete the Signature Pageinits entirety,and must indicate by signature on the form that bidder hasreadand understands the provisions contained inthisInvitationtoBid. ©Bidderwill check the appropriate boxindicating whether the submittal isan Original orCopy.Allbids must show the company name andbe manually signed (no rubber stamps,facsimile signatures,etc.)ininkbya dealer principalandan employee who has the authority forbid submission ifsuch employee is not adealerprincipal.Unsignedbidswillbe rejected. 37 ©Thebidpackage must be received at the Florida SheriffsAssociationaccordingto the dateand time specified in the Bid Calendar.Failure to meet all submission requirements bythe dates indicatedin the BidCalendarwill result inrejectionof the bid.Reference:Bidder Instructions Section 2.23,LateBids. ©By virtue of itsbid submission,Vendor acknowledges its obligation tosell vehicles inall zones for which itis awarded. 2.21 EXECUTION OF BID Bid must contain a manual signature of an authorized representative in the space provided on the Bid signature page. Failure to properly signbidshall invalidate same anditshallNOTbe considered for award.Allbids must be completed in penandinkor typewritten.No erasures are permitted.If a correction is necessary,drawasingleline through the entered figureand enter the corrected figure above it.Corrections must beinitialedby the personsigning the bid.Anyillegible entries,pencilbidsor corrections not initialedwill not be tabulated.Theoriginalbid conditions and specifications CANNOT be changed or altered in any way.Altered bidswill not be considered.Clarification of bid submitted shall be in letter form, signed by bidders and attached to the bid. 2.22 MODIFICATION/WITHDRAWALS OFBIDS ABiddermay submit a modified bidtoreplacealloranyportionofapreviously submitted bidupuntil the bidduedateand time. Modifications received after the bid due date and time will not be considered. Bidsshallbeirrevocableuntilcontractawardunlesswithdrawninwritingpriorto the bidduedateor after expirationof 120 calendar daysfrom the opening of Bids without a contract award. Lettersofwithdrawalreceivedafterthebidduedateandbeforesaidexpirationdateandlettersofwithdrawalreceived after contract award will not be considered. 2.23 LATE BIDS Attime,dateandplaceabove,bidswillbe opened.Anybidorbidsreceivedafter time anddatespecifiedwillbereturned tothebidderunopened.The responsibility forsubmittingabidbeforethestatedtimeanddateissolelyandstrictlythe responsibility ofthebidder/proposer.The FSA isnot responsible for delays causedby mail,courierservice,including U.S. Mail orany other occurrence.Anyreferencetotimewillbebasedon Eastern StandardTime (EDST) 2.24 BID OPENING Bids shall beopenedand publicly readonthedate,timeandplacespecifiedonthe Bid Calendar and will beevaluated thereafter.All bidsreceivedafterthedate,time,and place shall bereturned,unopened. Althoughpriceswillnotberead,biddersmayattend,butitisnotarequirement. The FSA Cooperative Bid Coordinator will electronically postthe initial bidtabulationresultsandanyand all awards onthe FSA Cooperative BidAward website according to the time outlined in the BidCalendar. Ifthe posting ofthe initial bidtabulationresultsis delayed,in lieu of posting thenoticeonthedate indicated onthe Bid Calendar,the FSA Cooperative Bid Coordinator will postanoticeofthedelayanda revised date for postingof results. 38 2.25 DETERMINATIONOFRESPONSIVENESS Determination of responsiveness will take place atthetimeof bid opening and evaluation.In order tobe deemed a responsive bidder,your bid must conform in all material respects tothe requirements stated in their Bid. 2.26 BID TABULATIONS Bidders desiring a copy of the bid tabulation may request same by enclosing a self-addressed stamped envelope with the bid. 2.27 MINOR IRREGULARITIES/RIGHT TO REJECT The FSA has the right to accept or reject any and all bids,or separate portions thereof,and to waive any irregularity, technicality or omission ifthe FSA determines that doing so will serve in the FSA's best interest.The FSA may also reject anyResponsenot submitted inthemannerspecifiedbythesolicitation documents. 2.28 CONE OF SILENCE This invitation to bid is subject tothe "Cone of Silence"in accordance with FSA policy.During this period all questions / communication will onlybe accepted in writing directly tothe FSA Cooperative Purchasing Program Administrator.All questionsand communication andtheir associated responses will bepostedtothe FSA Cooperative Bid Award website. 39 3.0 CONTRACT CONDITIONS INDEX 3.01 General Requirements forAll Vehicles 3.02 Condition andPackaging 3.03 Production Cutoff 3.04 Determination of Award 3.05 Facilities 3.06 Substitutions 3.07 Collusion (2nd Ref) 3.08 Option to Renew with Price Adjustment 3.09 VEBA-Sun downing 3.10 Amendments to Solicitation Documents 3.11 Additions and Deletions 3.12 Hybrids &other Alternative Fuel Vehicles 3.13 PoliceRate Vehicles/Motorcycles (PPV) 3.14 Special Service Vehicles 3.15 Cab &.Chassis Purchases 3.16 Factory Installed 3.17 Dealer/Vendor Installed Equipment 3.18 Bid Evaluation Criteria 3.19 Basis for Award 3.20 Bid Withdrawal 3.21 Zone Bidding 3.22 Pre-Delivery Services 3.23 Non-Scheduled Options 3.24 Delivery Time 3.25 Vehicle Delivery 3.26 Order,DeliveryandLiquidatedDamages 3.27 Acceptance 3.28 Inspection,Acceptance andTitle 3.29 Equitable Adjustment 3.30 Discounts 3.31 Invoicing and Payments 3.32 Payment 3.33 Warranty,Repairs and Service 3.34 Inadequate Services 3.35 FSA Administrative FeesforAllSpecifications Rev 2/16 3.36 Contracting Vendors'Quarterly Reports and FSA Administrative FeeSubmission Requirements Rev 2/16 3.37 Dealer Contact Information 3.38 Statement of Authority 40 3.01 GENERAL REQUIREMENTS FOR ALL VEHICLES JLecZi7ente/PeCm?d hereLn aPP,V t0 ALL V6hiCleS PUrchaS6d Under the terms and condition^of this contract.Thisspec..cation is not complete without the specific requirements described in the detailed specifications for the particular vehicle to be purchased In the event there is aconflict between the requirements of this specification and those o the endosed detailed specifications,the requirements as stated in the detailed specifications over and above he vehcestandardequipmentforthevehicletobepurchasedshallapply. Vendor/Dealers may offer demonstration vehicles that have never been titled,if acceptable to purchaser.These vehicles rlLl'"k ?°T man"facturer,s warrantv ™d may include additional discounts.It is determined that Fire/EMSnJwSit,q 'fy ^"e.w/demonstrator vehicl«^t^y comply with the above and are 2-3 model years from thenewestavailableyearmodelandhavenomorethan24,000 miles on the odometer.Heavy equipment qualifies a! 2£STw ^T!^!f ^COmP'y With thC ab0Ve and the en*ne hours d°not exceed 1250 hours This is notapplicabletosedansandlighttrucks. 3.02 CONDITION AND PACKAGING It *understood and agreed that any item offered or shipped as a result of this bid shall be the latest new and current model offered (most current production model at the time of this bid).If the production year has been exhausted any time during the contract,vendor may offer the current production model at the time of the purchase at no extra cost.Exceptions coste'5 arfi n0t 'imited t0:Ch3neeS t0 federal emissions standards resultjng in additional production 3.03 PRODUCTION CUTOFF Vendor shall notify the FSA Cooperative Purchasing Program Administrator,in writing,no less than sixty (60)calendar days prior to the close of Fleet Final Order Date".Reference Definitions,1.08 (q)Balance Out. Purchase Orders received by the Vendor ten (10)business days prior to the final order date must be accepted and entered into the order system with the manufacturer.Purchase Orders issued and received after the cutoff date will be subject to availability.J If aj Purchase order has been timely received by the Vendor and the manufacturer and the manufacturer fails to produce/deliver the production year vehicle,the Vendor must provide the next year's equivalent model at current contract prices Purchase Orders received by the Vendor after the cutoff date,the Vendor and manufacturer at their sole discretion may choose to provide next year's model at current year's prices until the end ofthe contract term. 3.04 DETERMINATIONOF AWARD The FSA shall award the contract to the lowest and best bidder.In determining the lowest and best bidder,in addition to price,there shall be considered the following: •The ability,capacity and skill ofthe bidder to perform the Contract. «Whether the bidder can perform the Contract within the time specified,without delay or interference. o The character,integrity,reputation,judgment,experience and efficiency ofthe bidder. «The quality of performance of previous contracts. o The previous and existing compliance by the bidder with laws and ordinances relating to the Contract. 41 3.05 FACILITIES TheFSA reserves the rightto inspect the bidder's facilitiesatany time with prior notice. 3.06 SUBSTITUTIONS TheFSAWILLNOT accept substitute shipments of anykind.Bidder(s)is expected to furnish the brand quoted in their bid once awarded.Any substitute shipments willbe returned at the bidder's expense. 3.07 COLLUSION Dealershipsand their representatives may submit multiple bids without conflict of "Collusion"aslongas the bid submitted isnotfrom the same manufacture andproductline.Dealershipswhichshare the same ownership may submit multiplebids also without conflictofcollusionaslongas the biddersarenotin the same region,with the same manufacturer andproduct line.Reference General Conditions 1.44 Collusion for extended definition. 3.08 OPTION TO RENEW WITH PRICE ADJUSTMENT Thecontractcouldbe extended foranadditional two (2)years,onayeartoyearbasis,ifmutuallyagreedbyuponboth parties.Prior to completion of each exercised contract term,the FSA may consider an adjustment toprice due toincreases ordecreaseson the Consumer Price Index;butinno event willthepricesbeincreasedordecreasedbyapercentage greater than the percentage change reflected in the Nationally published Consumer Price Index-Goods andServices, computed 60dayspriorto the anniversary date of the contract. Itisthe vendor's responsibilitytorequestany pricing adjustment underthisprovision.For any adjustment tocommenceon thefirstdayofanyexercisedoption period,thevendor'srequestor adjustment shouldbesubmitted60days prior to expiration of the then current contract term. Thevendor adjustment request must clearly substantiate the requested increase.Ifno adjustment request isreceivedfrom thevendor,the FSA will assumethatthevendorhas agreed thattheoptionaltermmaybe exercised without pricing adjustment.Any adjustment requestreceivedafterthe commencement ofanewoptionperiod will notbeconsidered. The FSA reservestherighttoaccepttherenewaladjustmentortoallowthecontracttoterminateandre-advertiseforbids, whichever isin the best interest of the FSA. 3.09 VEBA The VEBA Systemisbeingreplacedand VEBA issun-downingwithan estimated timeframe of Fall 2016.Allreferencesof VEBAare replaced with FSA Cooperative Bid Award. 3.10 AMENDMENTS TO SOLICITATION DOCUMENTS The FSA Cooperative Purchasing Program Administratorretainstherighttoissue amendments tothe solicitation as appropriate and necessary.Noticeofanyamendment will bepostedonthe FSA Cooperative Bid Award website.Bidders are responsible for monitoring the FSA Cooperative Bid Award website for neworupdated information concerning the bid. 3.11 ADDITIONS AND DELETIONS to the Bid Award The FSA reservesthe right toaddordeleteanyitems from thisbidor resulting contract(s)whendeemedtobeinthebest interest of FSA and the participatingeligibleusers. 42 The FSA reserves the right to add additional manufacturer lines and brands tothe bid award as they become available and are not in conflict with any already awarded dealer representing or competing withthesame manufacturer and brands. These Manufacturers/Dealers may be considered as additional providers of good and/or services tothe contract after having met all ofthe criteria necessary tobe an approved vendor and their product or service meetsthe minimum specifications of the originalbid. FSA reserves the right to remove,discontinue or suspend the sale or offering of any product or commodity within the bid document orexisting contract,atits discretion. Thisdecisiontotakeactionmaybebaseduponandnotlimitedto: ©Slow or No Sales ©Product Recalls andOtherSafetyIssues ©Dealer/Manufacturer Performance ©Lackof Relevance of Products/Commodities If an FSA awarded dealer terminates a product line (Manufacturer or Brand),the dealer is required to notify the FSA Cooperative Bid Coordinator withinten(10)businessdaysofthedecisionnottoretaintheManufactureror Brand. In theeventa manufacturer reassigns the product line to an alternate dealer,the manufacturer and the dealer is required immediately tonotifythe FSA in writing ofthe change within ten (10)business days confirming the reassignment.Ifthe vendor/dealer isnot already an approved FSA vendor,the vendor is required to apply tothe FSA to become an approved vendor PRIOR to conducting any qualified sales.The dealer andthe manufacturer are required tohonorthe contract pricing and all ofthe applicable termsandconditionsthroughoutthe remaining termofthe contract. 3.12 HYBRIDS and other ALTERNATIVE FUELEDVEHICLES The Florida Sheriffs Association andthe Florida Association of Counties encouragethe purchase of alternative fueled vehicles.Bidders shall provide prices for any standard production,special productions,limited production or experimental vehicles available from the vehicle manufacturer for any ofthe classes of vehicles specified inthis bid.Statethe production statusofthevehicleandencloseanyand all available literature and information foreach specification bid. 3.13 POLICE RATED VEHICLES/MOTORCYCLES (PPV) Vehiclesinthiscategoryhavebeenreviewedbyoneormoreofthenationallyrecognizedauthoritieson Police Vehicle Testing Program/Evaluation.Thesevehicleswere historically referredtoas "Pursuit Rated". Theseevaluationsare not designedto recommend aparticularproduct but toserveasaresourceofinformationon vehicleswhicharecurrentlybeingofferedforpoliceservice.Toseethe full detailedreport click orcopythelinksbelow. Theimportancewithwhicheach individual phaseisweightedintheseevaluationsisasubjectivedecisionwhichshouldbe made byeachagencybasedupon that agency's needs. For the purposes of this bid specification the following recognized authorities areasfollows; STATEOF MICHIGAN Department of State Policeand Department of Technology,Management andBudget Police Vehicle EvaluationProgram http://www.michigan.gov/documents/msp/2016 MYPolice Vehicle Evaluation Test Book 516080 7.pdf 43 Excerpt from the State of Michigan General introduction. "We recommend youreview the information contained inthis report and then applyitto the needs ofyouragency. This report is not an endorsement of products,but a means of learning what's available for your officers so they cando their job effectively and safely.If anything inthis report requires further explanation or clarification,please call or write." LASD LAW ENFORCEMENT VEHICLE TEST AND EVALUATION PROGRAM Vehicles:http://www.la-sheriff.org/s2/static content/srvc/documents/2016 Vehicle Test Booklet.pdf Motorcycles:http://www.la-sheriff.org/s2/static content/srvc/documents/2016-Motorcvcle-Test-Booklet.pdf Preface from LASD Evaluation Report TheLosAngelesCounty Sheriffs Department first implemented itspolicevehicle testing program in1974.Since that time, our department has become nationally recognized asa major source of information relative to policevehiclesand their use. Itis our goalto provide law enforcement agencies with the information they require tosuccessfully evaluate those vehicles currentlybeing offered forpoliceservice.The Los AngelesCounty Sheriffs Department isproudtopublishthisinformation, viathe internet,toalllaw enforcement agencies.Sincetheinceptionof our vehicle testing programin1974,wehave continuallyrefined our efforts inthisareain order toprovidethelaw enforcement community with the most current informationavailable.Duringthe1997modelyeartesting,the Sheriffs department expandeditsexistingcriteriatoinclude anurbanor"city street"pursuitcourse.Thiscourseconsistsofmultiplecityblockdistances punctuated bythevarious typesofturnsnormallyfoundinmostinnercityenvironments.The"city street"courseisdesignedtosimulatethe conditions encountered bymost officers workingintypicalurbancommunities.The test isonlyconductedonvehicles offeredwithafactory"Police Package".Sincemanylawenforcementagenciesbuy"non-pursuit"vehicles,wealsotest vehiclesofferedina"SpecialService"configurationwhenofferedby the manufacturers.Thesevehiclesare tested ina similarfashionas"PolicePackage"vehicleshoweverwedonotsubject them to the city street pursuitcourse.Thebookletis notintendedasa recommendation foranyspecificvehiclecontainedwithin.TheSheriff's Department conductsthevehicle testingprogramin order to accomplish twoprimarygoals.Toprovidelaw enforcement agencieswiththedatanecessaryto assistthoseinthevehicleselectionprocess,andto provide the various vehiclemanufacturerswiththeinputnecessaryto bettermeettheneedsoflawenforcement.We recognize thefactthat individual agencyneedscanbe influenced bycost, operational considerations and other factors.Ourtestingprocessisdesignedto address the law enforcement officer's operationalrequirementsintermsofvehicleperformance,vehiclesafety,andcomfort.Each test isdesignedandexecuted tosimulateactualfieldconditionsas closely as possible.The vehicles beingtestedaredrivenoncitystreetsandinterstates, aswellastheperformancetrack,bylawenforcementpersonnel.Themaneuversduplicatedduringtheelectronictest procedures arethoseencounteredinactual patrol and emergency operations which thelawenforcement officer may encounterinthe field.Interpretationoftestresultsisthe responsibility ofeach agency.Theimportancewith which each individual phaseisweightedisasubjective decision which shouldbemadebyeachagencybaseduponthatagency'sneeds. 3.14 SPECIAL SERVICE VEHICLES (SSV): Vehicles inthiscategory,insomecaseshavebeen reviewed byoneormoreofthe nationally recognized authoritieson Police Vehicle Testing Program/Evaluation (see Section 3.13,above).These vehicles areoften referred toas "Special Service Vehicle"andoftenusedin Public Safety applications andotherareasofgovernment.Pleaserefertomanufactures publishedinformationfordetailedinformationregarding these vehicles. 3.15 CAB AND CHASSIS PURCHASES Cab and Chassis canbepurchasedfromthedealerwithoutanyrequiredadditionalfittingbythedealer.However,the dealer upon saleofan incomplete chassis isnot required to register/title the incomplete vehicle unless theup fitting is completed bythedealerorthedealers licensed and certified up fitter.If an agency chooses toupfitthe chassis utilizing a 3r party vendor and the work is outside of the scope ofthe purchase order issued to the dealer by the agency,then the 3rd partyvendoris liable to perform all the prerequisites ofthestateand issue the appropriate registration/title tothe agency upon completion of the work. 44 FSA highly recommends that all up fitting of cab and chassis be performed by vendors who are licensed/certified to perform such work to avoid unnecessary exposure to any possible future liability as a result ofthe up fitting.Reference F.S. 319.21(2) 3.16 FACTORY INSTALLED Aftermarket parts,modifications and factory produced parts and components ordered as parts and installed by the dealer, or a Vendor,do notmeetthe requirements of "Factory Installed"components,and will be rejected for noncompliance with the requirements of the specification. In theeventacomponent(s)thatdoesnotmeetthe specifications isfoundtobe installed ona vehicle beforeorafterthe vehicle has been accepted bythe customer,the Vendor shall be required to replace the vehicle with a vehicle thatmeets the required specifications,INCLUDING ALL FACTORY INSTALLED COMPONENTS.In the alternative,the customer shall decidewhetherthey will acceptdealer installed components. E All specified as "factory installed"istobe installed onthe vehicle atthe primary siteof assembly andistobethe manufacturer's standard assembly-line product.No aftermarket and no dealer installed equipment will be accepted as "factory installed".Vendors found supplying aftermarket or dealer installed equipment where "factory installed"are specified maybe required to retrieve all vehicles delivered and reorder new vehicles meeting the specifications. B ALL factory ordered options are tobe "OEM and factory installed"unless otherwise notedbythe awarded dealer and acknowledged in writing by both the dealer and the customer.Verbal agreements will notbe recognized;if any exception to the delivered product is taken be the dealeror the customer. 3.17 DEALER/VENDOR INSTALLED EQUIPMENT All dealer installed accessories (roll bar,trailer hitch,etc.)shall be installed according tothe manufacturer's specifications. All such accessories mustbe manufactured bya recognized manufacturer ofthe product provided,unless the accessory is not available from a recognized manufacturer.Dealer is required to disclose "Make/Model"of product being offered and the location,design,andmodelmustbe approved bythecustomer prior to installation.Dealer mustalso disclose the warranty ofanyitemthatless than orexceedsfactory vehicle factory warranty coverage. An awarded Vendorthatemploysor subcontracts technicians to install emergencyequipmenton vehicles purchased onthis contractare required to utilize technicians thatare certified in Law Enforcement Vehicle Installation through EVT CertificationCommission,Inc.oranapprovedequivalent. The Florida Sheriffs'Association Cooperative Purchasing Program Administrator mayatanytime during thecontract period request proof of the required certification. AnyawardedVendorthat violates this provision will be considered indefaultofthecontract.Thecontractmaythenbe terminated upon ten day written notice of said violation. 3.18 BID EVALUATION CRITERIA Eligible responsivebidswillbeevaluatedto determine if all contractbidrequirementsaremet.Bids that donot meet all contract requirements ofthissolicitationor fail toprovideallrequiredinformation,documents,ormaterialsmaybe rejected as nonresponsive. 45 Bidder must have the necessary facilities,personneland expertise,and must beprepared,if requested by the FSA Cooperative PurchasingProgram Administrator,to present evidence ofsuch experience,including evidence of EVT certified technicians to perform installation of emergency lightingfor applicable specifications. The FSA Cooperative PurchasingProgram Administrator reserves the rightto investigate orinspectatany time during the bidawardprocessand the contract periodasto,whether the product,qualifications,orfacilities offered byBidder meet the contract requirements. Bidders whose bids,past performance,orcurrentstatusdonotreflectthecapability,integrityorreliabilitytofullyandin goodfaithperform the requirements ofthecontractmayberejectedas non-responsive.In determining pastperformance, the FSA CooperativePurchasing Program Administratorwillgivestrongconsiderationto the nature and number of complaintsreceivedfrom Customers regardingapreviouslyawardeddealer.The FSA CooperativePurchasing Program Administrator mayusediscretionin determining whichbids meet the contract requirements ofthissolicitation,andwhich respondents are responsive and responsible. The FSA Cooperative PurchasingProgram Administrator mayusediscretioninacceptingorrejectinganyandallbids,or separableportions thereof,andtowaiveanyminor irregularity,technicality,oromissionif determined that doingsowill servethe best interest of the local government agenciesoftheStateof Florida.The FSA Cooperative Purchasing Program Administrator mayrejectany responses not submitted in the manner specifiedbysolicitation documents 3.19 BASIS FOR AWARD The FSA Cooperative Purchasing Program Administrator shall awardthebidtothelowestandbestresponsivebidderby specification,by manufacturer andbyzonetobidderswhohave met the qualificationsbasedon facilities,financial resources,andcan demonstrate theirabilitytoperform the workinasatisfactory manner. Bidders,whoroutinelydemonstrate significant deficiencies in providing excellentcustomerserviceduringthe contract period prior totheissuanceofthisbid,mayhavetheirbidrejectedorlimitedtothenumberof regions theycanbe awardedinthisbidcycle.For purposeofthiscontracttheterm "significant"asdeterminedbythe Florida Sheriffs Association.In caseswherethemanufactureristhecoreoftheissuethenthedealermust provide evidenceoftimely communication to the complainant and the FSA. Bidders arehereby advised thatthe FSA Cooperative Purchasing Program Administrator mayuse discretion in rejecting any bid proposal notconsideredtobecompetitiveinnaturebasedonthebest pricing information available. The FSA Cooperative Purchasing Program Administrator mayuse discretion in rejecting anyor all bids,inwholeor in part, and/ormakeor limit awards eitheras individual itemsorasatotal combined bid,whicheverthey consider tobeinthebest interestofthe local governmental agencies oftheStateof Florida,andto waive any informality inany proposal. The add options in thebid shall befor informational purposes only and will notserveasa basis forbid protest.Reference: Bidder Instructions,Section2.19Option Pricing,foradditionalcriteria. 3.20 BID WITHDRAWAL Bidder warrants by virtue of bidding the prices quoted in their bid response will be good for an evaluation period of sixty (60)calendar days from thedateofbid opening unless otherwise stated.Bidders will onlybe allowed to withdraw their bids aftertheopeningtimeanddateatthe discretion ofthe FSA Cooperative Purchasing Program Administrator andinthebest interest of FSA. 46 3.21 ZONE BIDDING Bidders are allowed to condition their bid for award in one or more geographic zones depicted on the zone map included. (Addendum A)A Space is provided for bidder to indicate zone bidding.Absence of any indication to the contrary,ALL bids will be considered statewide. 3.22 PRE-DELIVERY SERVICES Bidder's attention is directed to the pre-delivery service requirements as detailed.To assure proper pre-delivery service, the Vendor shall provide,at time of delivery,a completed copy of the manufacturer's standard retail sale pre-delivery inspectionform(examplesarelistedbelow). o CHRYSLER NEW PREPARATION,INSPECTION ANDROADTEST oFORD PRE-DELIVERY SERVICE RECORD o GM NEW VEHICLEINSPECTIONPROCEDURE (Or manufacturer'slatest pre-delivery form) 3.23 NON-SCHEDULED OPTIONS FSA endeavors to include many non-scheduled options,factory and aftermarket,inthe bid document.However,it should be understood that this category is enormous in capacity and not feasible for complete listing. Should an agency request a non-scheduled option,not included in the contract,the awarded vendor may provide this non- scheduled option.The agency has the opportunity to request the vendor's demonstration of discount pricing for any non- scheduled option during thequote process.Atnotime should the non-scheduled option exceed MSRP or Published Price. Non-scheduled options should be listed asa separate line item and noted as such onthe purchase order,with prices.All non-scheduled options are covered under these terms and conditions. 3.24 DELIVERY TIME Vendors shall specify onthe attached Bid Form,the estimated delivery time (in calendar days)for each item.Agency should consultthevendor regarding vehicle production schedulesthatmaybe available on-line. Delivery timemaybecomea basis for making an award.Delivery shall be within the normal working hours ofthe user, Mondaythrough Friday,excludingholidays. 3.25 VEHICLE DELIVERY The successful bidder shall be responsible for delivering vehicles thatare properly serviced,clean,andin first class operatingcondition.Pre-delivery service,ataminimum,shall includethe following: ©Standard Dealer andManufacturerprotocolfornewvehicledelivery plus; •Cleaning ofvehicle,if necessary,and removal of all unnecessarytags,stickers,papers,etc.DO NOT removewindow price sticker or supplied line sheet; B Speedometer must becorrectregardlessof the tiresprovidedby the vehiclemanufactureroraxleratiofurnished; B Owner'smanualandwarrantymanualtoaccompanyeachvehicle; 47 B Manufacturer's suggested retailpricelist sheet (window sticker)formMUSTbein the vehicle when itis delivered to the purchasing agency.Vehicles that are missing this form,or have forms that have been altered,will not be accepted. 3.26 ORDER,DELIVERY AND LIQUIDATED DAMAGES A.Order 1)Eligible customers shallissueapurchaseorderto the Vendor,andsuchpurchase order shallbear the contract or bid number,specification number,customer's federal identification number and contact information (phone number andemailaddress)shallbeplacedby the customer directlywith the Vendor,andshallbe deemed to incorporate the contract solicitation terms and conditions.Required delivery or due dates should bediscussed with the dealer at the time of the quote.Itis important to note that dealersdo not haveANYcontrolover production delays in schedules from the manufacturer. While itis recommended that anagency purchase from the "zone"whichis closest to their location,itisnot mandatory to doso,when the agency needs determine an alternative vendor in another zone,isa better fit. Vehiclespurchasedfrom vendors awardedin the Police,Administrative,UtilityVehicles,Trucks&Vanscontract (FSAXX-VELXX.X),outsideanawardedzonemay,uponmutual agreement between the vendorand the purchaser, charge an "Out-of-Zone"fee. 2)Purchasing agencyisrequiredto forward anexecutedcopyofthepurchaseordertothe Florida Sheriffs Association,CooperativeBidCoordinator(byemail,faxorhardcopy)at the same time the purchaseorderis released to the Vendor. 3)IfaVendorreceivesa purchase orderfora specification for which theywerenotawarded,theVendormustnotify the customer andreturnthepurchaseordertothecustomerwithinthree(3)businessdays. 4)All vehiclesorderedpriortomanufacturer'scloseofproductionandinaccordancewiththecontract shall be suppliedin the manufacturer'snextmodelrunofthat class vehicleevenifitrequiressupplyingalatermodelatthe originalbid prices. 5)Vendor shall place orderwith manufacturer withinten (10)businessdaysafterreceiptof purchase order.Vendor shall assure that all ordersareplacedin full compliancewiththe specifications andpurchaseorder. 6)ItistheVendor's responsibility to insure thatthe vehicle ordered bythecustomeris fully compatible with all ordered optionsandthatthe vehicle complies with all applicable manufacturer and industry standards.The Vendor's acceptance ofacustomer's order will indicate thatthe Vendor agrees to deliver a vehicle that will be fully compatible with all of its options. 7)Any changes thatare required to bring a vehicle into compliance withits various optionsduetoan incorrect order willbe accomplished at the Vendor's expense. 8)A "Confirmation of Order"form shall be completed and returned tothe customer placing order(s)against this contract,(a samplecopyofthe confirmation form is included)within fourteen (14)calendar days after receipt of purchase orderwithoutpromptingor notification bythecustomer.(RefertoAddendum "C") Any additional information neededtocompletethis form should be obtained by contacting the customer.The formmaybemodifiedtoaccommodate each customer individually as necessary. 48 B.Delivery 1)Vendor shall complete delivery of the vehicle to the customer within fourteen (14)calendar days after receipt of the vehicle(s)from the manufacturer or equipment supplier.Vehicles originating as an incomplete vehicle would be exempt. 2)Receipt ofa vehicle bythe Vendor is defined as acceptance ofthe vehicle(s)from a common carrier atthe Vendor's place ofbusinessoranythird party's place of business. 3)Deliveries of less than 350 miles may be accomplished by driving the vehicle.Any delivery accomplished by driving the vehicle must be supervised and the driver must comply with manufacturer's break-in requirements and all applicable traffic laws and ordinances.Any delivery accomplished by driving a police rated vehicle mustuse an "OUT OF SERVICE"cover on light bars.All deliveries in excess of 350 miles shall be made by transport,or otherwise approved bythe purchasing agency.Incomplete vehicles wouldbeexempt. 4)Atthe purchaser's option,a vehicle with more than 350 odometer miles may be rejected or $0.51 cents per mile in excess of 350 miles may be deducted from the invoice,unless previously approved bythe purchasing agency.This requirement also applies to redelivery of vehicles which were rejected upon delivery. 5)Warranty Start Date -If the purchaser needs to reset the warranty start date because of an extended delivery date,they must do soby contacting the dealer in writing.Incomplete vehicles or vehicles delivered to an up fitter would not qualify for a revised start date unless the vehicle is in the control ofthe dealer during theup fit.In any event,all warranties shall beginatthetimeof delivery and final acceptance bythe purchaser. 6)Allbidsare F.O.B.to the agency.Ifthedealer,attherequestofthe purchasing agencydeliversvehiclesor equipmenttoanalternate location otherthanhomebaseandisoutsidethescopeofthe purchase order,this will conclude the dealer's responsibility for delivery.Any exception is invalid unless the agreement,quote,purchase order,or other written document states otherwise. 7)Vendor shall notify agency personnel designated on purchase order no less than 24 hours prior to delivery during mutually agreeable datesandtimes.Transport deliveries mustbe unloaded and inspected by receiving agency. Deliveries not complying withtheserequirementsmayberejectedand will havetoberedeliveredatVendor's expense. 8)All vehicles must contain no less than1/4tankof fuel as indicated by fuel gauge attimeof delivery,except for vehiclesandequipmentwithtanksoverthirty five (35)gallons in capacity,whichmust contain aminimumoften (10)gallons of fuel. Liquidated Damages 1)Should theVendor fail tocomplywiththe requirements in Section 3.26.B.6 above,the agency may invoke liquidated damages of$20.00perdayperunitfor each daybeyondthe specified delivery requirements. 2)Force Majeure.Liquidated damages shall notbeassessedforadelay resulting fromtheVendor's failure tocomply withdeliveryrequirementsifneitherthefaultnorthenegligenceoftheVendororitsemployeescontributedto thedelayandthedelayisdue directly toactsof God,wars,actsof public enemies,strikes,fires,floods,orother similar causewhollybeyond the Vendor'scontrol,orforanyofthe foregoing that Sub-Vendorsorsuppliersifno alternatesourceofsupplyis available totheVendor.In caseofanydelaytheVendorbelievesisexcusable,they shall notifythecustomerinwritingofthedelayorpotentialdelayanddescribe the causeofthedelayeither (1) withinten(10)daysafter the causethatcreatesorwillcreate the delayfirstarose, 49 3)If the vendor could reasonably foresee that adelaycouldoccurasaresult,orifdelayisnotreasonably foreseeable,within five(5)days after the date the vendor firsthadreason to believe that a delay couldresult.The foregoingshall constitute the Vendor's sole remedy or excuse with respect to delay. 3.27 ACCEPTANCE Itis the purchaser's responsibility to thoroughly inspecteachvehiclepriorto acceptance.Copiesof the bidspecifications andpurchaseorderfor the vehicle willbedeliveredwiththevehicle.Purchasersareto inspect the vehicleandcomparebid specifications,purchase order and manufacturer's window sticker or manufacturer's invoice to ensure vehicle meets or exceeds the requirements of the technicalbidspecificationsandpurchaseorder.Purchasersareto inspect thevehiclefor physical damage. Delivery ofavehicletoacustomerdoesnotconstituteacceptanceforthepurposeofpayment.Final acceptanceand authorizationof payment shallbegivenonlyafterathoroughinspectionindicates that thevehicle meets contract specifications and the requirements listed below. Shouldthedeliveredvehicledifferinanyrespectfrom specifications,paymentwillbewithhelduntilsuchtimeasthe Vendorcompletesthenecessary corrective action.Units shall be delivered witheachofthe following documents completed/included: a.Copy of "Customer's Purchase Order" b.Copyof the applicable"VehicleSpecification" c.Copyof"Manufacturer's Invoice"or"Window Sticker".Copyofmanufacturer'sinvoiceifvehiclemodelisnot deliveredwitha window sticker.Pricesmaybe deleted from manufacturer's invoice." d.Copyof"Pre-DeliveryServiceReport" e."Warranty Certification" f.Owner's manual g.DHSMV 82040,"Applicationfor Certificate ofTitleand/orVehicle Registration"(forsignatureofauthorized representative).Thisdocument will notbe included iftheVendor/dealeris providing thetagandtitle. Deliveries thatdonot include the above forms and publications will be considered and incomplete and will be refused. 3.28 INSPECTION,ACCEPTANCE&TITLE Inspection and acceptance will beat destination unless otherwise provided.Title to/or risk oflossor damage to all items shall bethe responsibility ofthe successful bidder until acceptance bythebuyer unless loss or damage result from negligencebythebuyer.Reference:3.31 Invoicing andPayments Itisthe expressed responsibility ofthe purchaser to inspect a vehicle within 3 business days after acceptance for any damages.When the vehicle requires delivery to an alternate location,otherthanthatofthe agency,for further modification or up-fitting,will not preclude the3 day requirement for inspection.If the materials or services supplied tothe FSA are found tobe defective ornot conform to specifications,the FSA reserves the right to cancel the order upon written noticetothesellerandreturnproductatbidder'sexpense. 3.29 EQUITABLE ADJUSTMENT The FSA Cooperative Purchasing Program Administrator may make an equitable adjustment in the contract terms or pricing in the contract at its discretion.Adjustments to pricing may occur for various reasons,such as pricing or availability of supply (i.e.material surcharge)is affected by extreme and unforeseen volatility in the marketplace,that is,by 50 circumstances that satisfy all the following criteria:(1)the volatility is due to causes wholly beyond the Vendor's control,(2) the volatility affects the marketplace or industry,not just the particular contract source of supply,(3)the effect on pricing or availability of supply is substantial,and (4)the volatility so affects the Vendor that continued performance ofthe contract would result ina substantial loss. When requesting an adjustment,including but not limited to price increases,the following must be submitted tothe FSA Cooperative Purchasing Program Administrator: •A letter of request from the Vendor,including the specification number and model listed in the contract,along with the requested changes; •When requested adjustment is based on production cutoffofa currently listed model,aletterof affirmation from the manufacturer; •Whenrequestedadjustmentincludesmodel changes,manufacturer's documentation of items included inthe proposed model in order to determine thatthe proposed model meetsthebase specification; •Currentlypublished MSRP Listing 3.30 DISCOUNTS Discounts mustbea whole,positive percentage with no decimal place (%;e.g.10%).Discount ranges are not acceptable. Discounts shall be below Manufacturer's Standard Retail Pricing (MSRP)or manufacturers published price for any vehicle, equipment andfactoryadd options. The dealer hasthe authority tooffer additional discounts based on quantity,as well as additional manufacturer/dealer discounts. 3.31 INVOICING AND PAYMENTS Invoicing and payments shall bethe responsibility ofthe Vendor andcustomer placing orders against this contract.Vendors mustinvoiceeach customer independently fromthe Florida SheriffsAssociation,the Florida AssociationofCountiesand the Florida Fire Chiefs Associationforvehicle(s)purchasedfromthiscontract. The Vendor shall be paid upon submission of properly certified invoices tothe purchaser atthe prices stipulated onthe contract atthetimetheorderis placed,after delivery and acceptance of goods.Upon receipt of goods,acustomerhas three (3)working days to inspect and approve the goods and services.The Local Government Prompt Payment Act (as statedinSections218.70-218.80,Florida Statutes);will applytoensuretimelypaymentofVendor invoices. The invoice(s)shall indicatethe following butisnot limited totheserequirements: Shipping location,purchase ordernumber,contractnumber,quantityshipped,price,date,make,modeland serial number of vehicle(s). 3.32 PAYMENT Invoices forpayment will besubmittedbytheagencyaftertheitemsawardedtoavendorhavebeen received,inspected, andfoundtocomplywithawardspecifications,freeofdamageordefectandproperlyinvoiced. 3.33 WARRANTY,REPAIRS AND SERVICE Failure byanymanufacturer'sauthorizedrepresentativetorenderproperwarrantyservice/adjustments,including providingacopyofthewarrantyworkordertothecustomer,shallsubject that representative andtheVendorto 51 suspension from the approved vendor listinguntil satisfactory evidence of correction is presented to the FSA Cooperative Purchasing Program Administrator. 3.34 INADEQUATE SERVICE When equipment requires serviceor adjustments upondelivery,the Vendor shall either remedy the defect,orbe responsible for reimbursing the manufacturer's local authorized dealer,or others,to remedy the defect.Suchserviceor adjustments shallbeinitiatedbytheVendorwithinforty-eight(48)hours(not including weekends andholidays)after notificationbyacustomer.Delivery will notbeconsideredcompleteuntilallservice and/or adjustments aresatisfactory and the equipment redelivered. The provisions ofthedeliveryparagraphshall remain ineffect until the redelivery isaccomplished.Thecostofany transportation requiredshallbetheresponsibilityoftheVendoruntilthe equipment is satisfactory and accepted bythe customer. 3.35 FSAADMINISTRATIVE FEESFOR ALL SPECIFICATIONS rev 2/ie Dealers areto include athreequartersofonepercent (.0075)FSA Administrative Feetotheirbasebid prices,atthetimeof bid submission.This FSA Fee should alsobe included in all additional equipmentitems(addoptions)andshouldnotbe indicatedasa separate lineitemonany purchase order.Cross-reference:PricesQuoted-2.18 FSA Administrative Feesare based onthetotal purchase orderamountofthenew vehicle or equipment,excluding trade- ins.Trade-ins,extendedwarrantiesandother exchanges will notreduceorimpactthe FSA Fee calculation.No other administrativefee(s)will beapplicabletoanytransactionrelativetothe contract. Trade-In Example for FSA Fee: ♦Vehicle Equipment Total:$25,000.00 This Amount Used to Calculate FSA Administrative Fee Less Trade-In Allowance:-$2,000.00 Not Considered in Calculation Purchase Order Total:$23,000.00 Not Considered in Calculation 3.36 CONTRACTING VENDORS'QUARTERLY REPORTS AND FSA ADMINISTRATIVE FEE SUBMISSION REQUIREMENTS REV02/16 A.Purchase Order Copies: ©Due uponreceipt bythedealerandare considered late within five (5)business days. ©Scan a complete copy ofthepurchaseorderasa .pdf,naming thedocumentinthe example file name format. Examples: County=Florida County,County of PO 12345 ABC County BCC PO 12345 C/ty=Florida City,City of PO 12345 ABC,City ofPO12345 Sheriff=Sher\ff Agency of PO 12345 ABC County SO PO 12345 Education^Institution Name P012345 ABC County College PO 12345 ©Place the following in the subject line ofthe e-mail:Example:PDF Document Title.Forward purchase order copy by email to COOPOflsheriffs.org. B.Quarterly Activity Reports: ©Quarterly Activity Reports aredue quarterly (see schedule below)no later than the 20th ofthe month following theendofthequarterandshouldbesentbyemailto COOPOflsheriffs.org .SeeAddendum"D" 52 'Z a„r^ed^"d0rS MUST ""'S'8ned '""d3ted qiJarttrly activ"V "W "*h **<•*"ta'ssta.Should there ~S^SX^E^T"'S "**"t0 "*"*a**"*""*'W a"d "»"- Schedule:October 1-December 31 January 1-March 31 April 1-June 30 July 1-September 30 •No copies of purchase orders are necessary for the quarterly report.They should already be on file pursuant to purchase order copies section A above. °rfJT\T^^P?rtS mUSt be C°mplete With the name of the dealer and the d^e:Example Spomot MotorsOctober302016inthedocumentheader.It is no longer necessary to indicate the quarter on the top of the report,as it is included onthereport. •Checks for the FSA Administrative Fee should be received by the FSA no later than the 15th of the month following thecloseofthe quarter.Ref.Section 3.35above. •Quarterly Activity Reports which do not adhere to the required format and/or not supported by complete legible cop,es of all purchase orders in their entirety,previously submitted,pursuant to Purchase order copies to FSA section 3.36 (A)above,will be returned to the reporting dealership for correction ofcited deficiencies. After receipt of payment from contract purchases,all administrative fees shall be payable by the Vendor to the FSA no later than 15 days after the end of each quarter.All fees payable to the FSA during any given quarter will be accompanied and supported by adetailed Quarterly Activity Report as defined above.By submission of these Quarterly Activity Reports and corresponding fee submissions,the Vendor is certifying the accuracy of such reports and deposits.All reports and fee submissions shall be subject to audit by the FSA or their designee. Vendors failing to submit FSA Administrative Fees and Quarterly Activity Reports will incur a$25 per day late fee for every day that fees and reports are past due,beginning on the eleventh (21st)day of the month following the end of the quarter Ref.General Conditions Section 1.48 Non-Performance:Schedule ofFines Such late fees are to be included in Vendor's Administrative Fee submission;however,any applicable late fees that are not included in the Administrative Fee submission will be returned to the Vendor as an incomplete report.Late fees that are outstanding more than 45 days can result in disqualification as abidder in future years'solicitation. There will not be reminders concerning the Quarterly Activity Reports or the Administrative Fee sent by FSA.The quarterly activity report and administrative fees are the contractual responsibility of each Awarded Vendor.All participating Vendors will be responsible for making sure that the FSA Cooperative Purchasing Program Administrator has the correct contact e- mail address for the person responsible for all quarterly reports.This information must be submitted to the FSA CooperativeBidCoordinatorat COOPOflsheriffs.org. Failure to submit Administrative Fees with accompanying Quarterly Activity Reports within 30 calendar days following the end of each quarter will result in the dealer being found in default.All re-procurement cost may be charged against the defaulting dealer and may result in immediate cancellation of your contract and removal from the vendor list S3 Sample Quarterly Report'. [INSERT DEALERSHIP NAMEHERE]/***t r^h^d^Edkf QUARTERLY REPORT forBID#[Enter Bid Number] Effective Dates:Oct 1,2015 thru September30,2016 W^^M^^S^B^^^^^miter ^„"*-*-~-, Name of Purchasing Agency PO#Qty.Spec*Vehicle Type PO Date TotelPO Amount Admin.Fee $ $ $ $ $ $ S $ $ $ $ $ $ $ $ $ $ $ $ $ $ *>-""-:.:V; $ $ $ $ $ $ $ Page Total $$ Reports aredueno later thanthe15thofthe month following quarter end.Feesareduebythe20thofthe month following quarterend. 3.37 DEALER CONTACT INFORMATION The Awarded Vendor/Dealer will maintain correct contact information with FSA at all times.If a change occurs during any given period ofa contract,FSA mustbe advised anda Florida Sheriffs Association Vendor Change Document completed, signed by an authorized representative ofthe Vendor/Dealer company and submitted via e-mail though FLEETOflsheriffs.org.(RefertoAddendum"B") RequestacopyoftheVendorChange Document fromthe FSA Bid Coordinatorwhennecessary. 54 3.38 STATEMENT OF AUTHORITY Each person signing the Contract warrants that he/she is duly authorized to do so and to bind the respective party tothe Contract. 55 Addeoidym A FSA CONTRACT ZONE MAP WESTERN WESTERN BAY CALHOUN DIXIE ESCAMBIA FRANKLIN GADSDEN GULF HOLMES JACKSON JEFFERSON LAFAYETTE LEON LIBERTY MADISON OKALOOSA SANTA ROSA TAYLOR WALTON WAKULLA WASHINGTON CENTRAL BREVARD CITRUS DESOTO HARDEE HERNANDO HIGHLANDS HILLSBOROUGH INDIAN RIVER LAKE MANATEE OKEECHOBEE ORANGE OSCEOLA PASCO PINELLAS POLK ST.LUCIE SARASOTA SEMINOLE SUMTER NORTHERN ALACHUA BAKER BRADFORD CLAY COLUMBIA DUVAL FLAGLER GILCHRIST HAMILTON LEVY MARION NASSAU PUTNAM STJOHNS SUWANEE UNION VOLUSIA SOUTHERN BROWARD CHARLOTTE COLLIER GLADES HENDRY LEE MARTIN MiAMI-DADE MONROE PALM BEACH CENTRAL SOUTHERN \m 56 NORTHERN Florida Sheriffs Association CooperativePurchasingProgram Vendor Change Document Please complete this form to validate a requested chanoe to Company Addresses,Contocts orContact Information below, todude aSsectionswhereInformation has changed,oldandnew. FSA ContractNumbers)affectedby change: tomp^lnforrnatibn Changes OldInformation OldContactinformation New Information Old CompanyName:New CompanyName: Old Company Address:New Company Address Old Company City:New CompanyCity: Old Company State:New Company State: Old CompanyZip:New CompanyZip: ^gM|j|i^^ New Contact Information Old Contact Name(First,Last):New Contact Name (First,Last):, Old Contact E-Mail:New Contact E-Mail: Old Contact Office Phone:New Contact Office Phone: Old Contact Mobile Phone:New Contact Mobile Phone: Old Contact Fax Phone:New Contact Fax Phone: Thisinformation isrequestedbyan authorized representative of Thisrequestwilltakeeffectassoonasitis received by FSA by e-maifing tocoop0fisheriffs.org. Nameof Authorized Company Representative JobTide Date ofRequest AuthorizedCompanyRepresentativeSignature:_ FSA Office Use: ChangeEffective:FSA Agent 57 Florida Sheriffs Association Cooperative Purchasing Programs Bid No.XXXXXXXXX Dealers are to complete and return this confirmation oforder form by fax or mail to the following location listed belowwithin fourteen (14)calendar days afterreceipt ofpurchase order. TOBE COMPLETED BY DEALERSHIP: Address:_ City: Contact Person:^ Phone Number: _State:-Zip:. Fax: Specification No..Type Vehicle _ Purchase Order Number: DateOrderPlacedwiththeManufacturer: Deliveryshouldoccurwithin estimated Date Purchase Order Received: Mfr.ProductionNumber: calendar days after receipt ofPurchase Order.ACopy ofthe Required Production Sheets)are Attached for Your Files. Comments: Agency:., Contact Person: Address: City: Phone Number:^ E-mail: .State:-Zip:. Fax: 58 CONTRACT FOR POLICE RATED,ADMINISTRATIVE,UTILITY VEHICLES, TRUCKS &VANS Thomas F.Pepe -01-11-16 Page 5 of 5 62 HUB CITY FORD HUB CITY FORD HUB CITY FORD HUB CITY FORD FLORIDA ASSOCIATION OF COUNTIES All About Florida FLORIDA SHERIFFS ASSOCIATION &FLORIDA ASSOCIATION OF COUNTIES Name of Dealership Type of Vehicle FORD INTERCEPTOR POLICE RATED SEDAN -AWD fSpecification #04^ 2017 Ford Interceptor (P2M) 2017Ford Interceptor (P2M) 2017 Ford Interceptor (P2M) 2017 Ford Interceptor (P2M) Base Unit tone Price •Western $23,039.00 •Northern $23,039.00 •Central $23,139.00 •Southern $23,239.00 2017 Ford Interceptor (P2M) .FLORIDA ASSOCIATION OF COUNTIES All About Florida FLORIDA SHERIFFS ASSOCIATION &FLORIDA ASSOCIATION OF COUNTIES FORD INTERCEPTOR POLICE RATED SEDAN -AWD SPECIFICATION #4 Listed above you will find the model number of the vehicle that is being requested for the Police Rated Full Size Sedan -AWD.At a minimum,the following items will be factory installed on the base vehicle to meet the model number and build codes of the vehicles listed.Please refer to the Emergency Vehicle Lighting Specifications for lightbar descriptions and the awarded dealer pricing. Ford Interceptor (P2M) Code Description P2M Ford Intercepter PoliceRatedSedan 2 ID Driver's Side(LeftHand)Spotlight R SeatTrim,ClothFrontRearVinyl W Black Interior 500A Equipment Group 99K 3.7L V-6 Ti-VCT 44J 6-SPD Transmission 62T Ignition Control Trunk Release 153 Front License Bracket 77b Factory Back-up Camera Disclosure:The Florida Sheriffs Association working in conjunction with manufacturers,dealers and distributors of vehicles/equipment does their best to ensure Model names,numbers and codes represent the latest information available at the time the bid documents are prepared.However,doto the nature of the business,it is recommended that you confirm this information with your dealer representative at the time you are requesting a confirming quote. FLORIDA ASSOCIATION OF COUNTIES All About Florida FLORIDA SHERIFFS ASSOCIATION &FLORIDA ASSOCIATION OF COUNTIES FORD INTERCEPTOR POLICE RATED SEDAN -AWD SPECIFICATION #4 2017 Ford Interceptor (P2M) TheFord Interceptor (P2M)purchasedthroughthiscontract comes withallthe standard equipmentasspecifiedbythe manufacturer forthismodelandFSA'sbasevehicle specification(s)requirements whichare included andmadeapartofthis contract's vehiclebase priceasawardedbyspecificationbyzone. ZONE:•Western •Northern •Central •Southern BASE PRICE:$23,039.00 $23,039.00 $23,139.00 $23,239.00 WhiletheFloridaSheriffsAssociationandFloridaAssociationofCountieshaveattemptedtoidentifyandincludethoseequipment itemsmostoftenrequestedbyparticipatingagenciesforfullsizevehicles,werealizeequipmentneedsandpreferencesaregoingto varyfromagencytoagency.Inanefforttoincorporateflexibilityintoourprogram,wehavecreatedspecificadd/deleteoptionswhich allow the purchaser totailorthe vehicle totheir particular wantsorneeds. Thefollowingequipmentdeleteandaddoptionsandtheirrelatedcostareprovidedheretoassistyouinapproximatingthetotalcost of thetypevehicle(s)youwishtoorderthroughthisprogram.Simply deductthecostofanyofthefollowingequipmentitemsyou wishdeletedfromthebaseunitcostand/oraddthecostofanyequipmentitemsyouwishaddedtothebaseunitcosttodeterminethe approximate cost of thetype vehicle(s)youwishtoorder. NOTE:Anofficiallistingofalladd/deleteoptionsandtheirpricesshouldbeobtainedfromtheappropriatedealerinyourzonewhen preparingyourorder.Additional add/delete options otherthanthoselistedheremaybeavailablethroughthe dealers,however,those listedheremustbehonoredbythedealersinyourzoneatthestatedprices. VEHICLE: DEALER: ZONE: BASE PRICE: Interceptor (P2M) HUB CITY FORD *Western $23,039.00 HUB CITY FORD ^Northern $23,039.00 HUB CITY FORD ^Central $23,139.00 HUB CITY FORD ^Southern $23,239.00 Order Code D-21D l 153 l Order Code 1PS-BS 99T 65E 65C 62D 97T 20P 21P 51G TAT1 SVAT MAG RBP1 171X 88C1 97D 59B 60P1 HAVIS 12P1 1 1 Delete Options Driver'sSide Spotlight Front License Bracket Add Options Priority start/battery saver Factoryremoteenginestart 3.5V6 Ecoboost Engine Upgrade Ballisticdoorpanels-driverfrontdoor Ballisticdoorpanels-.driverandpassengerfrontdoors Electronicstray(w/ofan) Trunk circulation fan (mounted on package tray) Noisesuppressionbonds Right-hand pillar mounted 6"spotlight withear halogen bulb,factory installed Holein roof*(drilled on centerline ofroofpanel approx.29"rearward of windshield opening) Holein roof*(drilled on passenger sideofroofpanel approx.29"rearward of windshield opening &approx.6"inboardfrompassengersidedoor) Wiring-grillelamps&speaker Wiring-auxiliaryspeaker Wiring -coaxialradioantenna Wiring -horn/siren circuit Wiring-ignitionandmainpowersupply Tremco anti-theft -footactivated,dealer installed SafeStop vehicle anti-theft -key activated or emergency lights activated,plug-&-play formost FordandChevyfleetvehicles,dealer installedin20minutesorless Wiring-roof wires Rechargeable maglight ReadyBucklePrisoner Restraint SeatBelt System Carpet floorcovering,front&rear 2nd row cloth seats Rear console plate Perimeter anti-theft alarm Remote keyless entry Fullfloorconsolewithuniquepolicefinishpanels,Dealer installed -pleasespecify PoliceInterior Upgrade Package-Clothrear-seats;Floor mats,frontandrear;1stand2ndRow CarpetFloorCovering;Fullfloorconsolewithuniquepolice finish panels;RearGrabHandles w/CoatHook(Note:Not available withthe following options:854,855,856,857,97D) All Zones $100.00 NC All Zones $295.00l NA $3,049.00* $1,594.00* $3,094.00* $284.00* $99.00 $94.00 $169.00J NA NA $49.00* NA NA NA NA $295.00 $295.00] NA $179.00* $179.00* $124.00* $59,00 $34.00 $119.00 $254.00 $596.00 $379.00 VEHICLE: DEALER: ZONE: BASE PRICE: 13P 661 662 663 854 855 856 857 77E Interceptor (P2M) HUB CITY FORD ^rWestern $23,039.00 HUB CITY FORD ^Northern $23,039.00 HUB CITY FORD +Central $23,139.00 HUB CITY FORD *Southern $23,239.00 FrontHeadlamp/PoliceInterceptorHousingOnly-Pre-drilled holeforsidemarkerpoliceuse, doesnotincludeLEDinstalledlights(eliminatesneedtodrillhousingassemblies);Pre-molded sidewarningLEDholeswithstandardtwistlocksealedcapability(doesnotincludeLEDinstalled lights)(Note:Notavailablewithoptions661and856) FrontHeadlampLightingSolution-Baseprojectorbeamheadlampplustwo(2)multi-function Park/Turn/Warn (PTW)bulbsforWigwagsimulation,andtwo(2)whitehemisphericlighthead LEDsidewarninglights.Wiring,LEDlightsincluded.Controller "not"included(Note:Included withoption856;RequiresPre-WiringforgrilleLEDlights,sirenandspeaker-51G) TailLampLightingSolution-IncludesbaseLEDlights,plustwo(2)rearintegratedhemispheric redlightheadLEDsidewarninglightsintaillamps;LEDlightsonly.Wiring,controller "not" included(Note:Included withoption856 RearLighting Solution-Includestwo(2)backlitflashinglinear high-intensity LEDlights(driver sidered/passenger sideblue)mounted insidebackwindow;surroundsbrakestoplight);Includes two(2)linearhigh-intensityLEDlights(driversidered/passengersideblue)mountedoninside trunkdecklid(lightsactivatewhendecklidisopen);LEDlightsonly.Wiring,controller "not" included(Note:Includedwithoption856) TrunkUpfit Package -Rearconsolemountingplate-contoursthrough2ndrow;channelfor wiring;Wiring overlay harness with lighting andsireninterface connections;Vehicle Engine Harnessincludes:Two(2)lightconnectors-supportsuptothree(3)LEDlightseach(engine compartment);One(1)grilleLEDlightconnector-supportstwo(2)LEDlights;Two(2)50amp batterygroundcircuitsinpowerdistributionjunctionblock(in-trunk);One(1)10-amp siren/speakercircuit(enginetotrunk); LightControllerPackage-IncludescontentfromthefollowingPoliceInterceptorPackages:#4 (854)plus:WhelenLightControllerHead(PCC8R);WhelenPCC8RLightRelayCenter (electronicstraymounted);LightController/RelayCenterWiring(jumperharness);Whelen Specific Cable (console totrunk)connects PCC8RtoControlHead.Does "not"includeLED lights;Recommend Police Wire Harness Connector Kits77Eand 51J (Note:Not available with options854,856,857) ReadyfortheRoadPackage-IncludesPoliceInterceptor Packages:#661;#662,#663,#854plus: WhelenCencomLightControllerHeadwithdimmablebacklight;WhelenCencomRelayCenter/ Siren/Ampw/TrafficAdvisor(mountedonElectronicsTray);LightController/RelayCencom Wiring(wiringharness)w/additional input/output pigtails;Highcurrentpigtail;WhelenSpecific WECANCable(consoletotrunk)connectsCencomtoControlHead;GrillelinearLEDLights (Red/Blue);100-Watt Siren/Sp UltimateWiringPackage-Includesthe following:Rearconsolemountingplate(97D);V?to trunkoverlayharness;Two(2)lightcables-supportsupto6LEDlights(engine compartment); TrunkPower Distribution box (PDB);Two(2)50-amp battery andground circuits in-trunk;One (1)10-amp siren/speakercircuitengineto trunk;Rear backlight/decklid/trunk wiring-supportsup tosix(6)rearLEDlights;GrilleLED lights,Sirenand Speaker Wiring (51G);LightController/ Relay Cencom Wiring PoliceWireHarnessConnectorKit(Front)-ForconnectivitytoFordPIPackagesolutions includes:Two(2)Male4-pinconnectorsforsiren;Five(5)Female4-pinconnectors for lighting/siren/speaker;One(1)4-pinIP connector for speakers;One (1)4-pinIP connector for sirencontrollerconnectivity;One(1)8-pinsealed connector;One(1)14-pin IPconnector $119.00 $894.00 $414.00 $474.00* $649.00 $1,604.00* $3,569.00 $539.00 $104.00 VEHICLE: DEALER: ZONE: BASE PRICE: 51J 62D1 13C* 18G* 67D1 LDTF 3Kl 43E 63P 76R 1 1 1 VVSS RSFS l 1 BBRW l 98K l TTPD 65L* 642* 21F* 141* 142 143 19T 96P] SPB-12 SPB-16 1 1 SPB-300 1 Interceptor(P2M) HUB CITY FORD ^r Western $23,039.00 HUB CITY FORD ^Northern $23,039.00 HUB CITY FORD *Central $23,139.00 HUB CITY FORD ^Southern $23,239.00 Police Wire Harness Connector Kit (Rear)-For connectivity to Ford PI Package solutions includes:One (1)2-pin connector for rear lighting;One (1)2-pin connector for trunk circulation fan;Six (6)Female 4-pin connectors;Six (6)Male 4 pin connectors;One (1)10-pin connector Auxiliaryequipmenttray Courtesylight disabled Reardoorlocks&handles inoperative Rearwindowsinoperative Legal deeptinted film,lifetime warranty,dealer installed Additional Key(s)orKey Fob(s)when applicable. KEYFOBADD$175 1 Keyed alike Hiddendoorlockplunger Reverse sensors Ventvisors-stick-onstyle Rainshields-flangestyle Door blank &rear window barriers,requires plungers (Setina,Pro-Gard,Cruisers or approved equivalent) Lockinggascap Two-tonepaint(dealerinstalled). Full wheel covers Aluminum Wheels LED Spothght-Factory installed Two-Tone Vinyl Package #1 (roofvinyl;RH/LH front doors vinyl;RH/LH rear doors vinyl-not available withthe following vinyl packages:#2(142);#3(143);(144) Two-Tone Vinyl Package #2(roof vinyl,hoodvinyl,decklid vinyl -not available withthe following vinyl packages:#1(141);#3(143);(144) Two-Tone VinylPackage#3(roofvinyl;RH/LH frontdoorsonlyvinyl-not available withthe following vinyl packages:#1(141);#2(142);(144) Trunk storage vault 100 watt siren/speaker Optionalequipment-specify Optionalequipment-specify Optionalequipment-specify Optionalequipment-specify Optionalequipment-specify Setina PB100A12 -12"Aluminum Push Bumper Setina PB100A16 -16"AluminumPushBumper SetinaPB300PushBumper $129.00x $284.00* $19.00* $34.00* $24.00* $396.00* $75.00* $49.00* $154.00* $294.00* $144.00* $144.00* $596.00* $19.00* $1,596.00* $59.00* $464.00* $149.00* $819.00* $819.00* $819.00* $119.00* $289.00* NA NA NA NA NA $796.00 $896.00 $796.00 VEHICLE: DEALER: ZONE: BASE PRICE: GR-5000 RST-L * RTTS-PG S-10-SLC S-8S-LC 1 PG-2600 1 K-9C 1 ERRD 1 HAS LRPH l TEMP TAG YER NST] 1 6/100 6/100 6/100 Interceptor (P2M) HUB CITY FORD ^Western $23,039.00 HUB CITY FORD ^Northern $23,039.00 HUB CITY FORD "^Central $23,139.00 HUB CITY FORD *Southern $23,239.00 GoRhino5000SeriesPushBumpers RearTransportSeat-Laguna System3P RearTransportSeat-ProGard6000Series OptionalEquipment-pleasespecify OptionalEquipment-please specify. OptionalEquipment-pleasespecify Setina #10 Series Lexan Cage with sliding window,full width lower extension panel,dealer installed Setina8SLexancagewith1/2lexanand1/2 expanded metalwithfulllower extension panel, dealer installed Pro-Gard P2600Series Polycarbonate (Lexan)Cagewithslidingwindow,fullwidthlower extensionpanel,dealerinstalled OptionalEquipment,specify OptionalEquipment,specify OptionalEquipment,specify K-9 Container.All aiiiminum In-Vehicle (rearseat area)K-9 Container to protect the public, officer,K-9,andvehicle.Pleasespecifyvehicleyear,makeand model.Callfor installation, shipping,and/or deliveryprices. ElectronicRemoteRearDoorOpeningsystemtobeusedwiththeK-9Container.Allowsthe officer to release theK-9 from the vehicle from a remote position. Heat Alarm System tobe used ina K-9 vehicle.Warns officer when dangerously high temperatures are inside the vehicle. Labor rateper hour Temporary tag Transfer existing registration (must provide tag number) New statetag(specify state,county,city,sheriff,etc;) MaintenancePlan-specify Maintenance Plan-specify MaintenancePlan-specify Warranty-specify POWERTRAIN CARE WITH (0)DED 1 ••' Warranty-specify BASE CATRE WITH (0)DED l Warranty-specify EXTRA CARE WITH (0)DED J $896:00 $1,696.00* $1,696.00* NA NA NA $896.00 $896.00 $896.00l NA NA NA $2,996.00* $896.00* $1,696.00* $96.00 $36.00/ $100.00* $165.00* NA NA NA 1$1,910.00 $2,305.00* $2,850.00 Florida Department of State DjYJSJOfl of Corporation iui official Sim?ofFlorida website Department of State /Divisionof Corooratlons /Search Records /DetailBy Document Number / Detail by Entity Name Foreign Profit Corporation HUBCITY FORD-MERCURY,INC Filing Information Document Number FEI/EIN Number Date Fifed State Status Principal Address 4060 S FERDON BLVD CRESTVIEW,FL 32536 Changed:02/02/1994 Mailing Address PO BOX 1118 CRESTVIEW,FL 32536 Changed:04/24/1998 Registered Agent Name &Address CT CORPORATION SYSTEM 1200 S.PINE ISLAND ROAD PLANTATION,FL 33324 Name Changed:02/25/1992 Address Changed:02/25/1992 Officer/Director Detail Name &Address Title V DAGGS,SAUNDRA M 830 WEEDEN ISLAND DRIVE NICEVILLE.FL 32578 Title P DAGGS,LEON JR P08702 59-2617784 01/13/1986 DE ACTIVE Division of Corporations 830 WEEDEN ISLAND DRIVE NICEVILLE,FL 32578 Title VST DAGGS,CHRISTOPHER L 6400 SILVER STREET CRESTVIEW,FL 32536 Annual Reports Report Year Filed Date 2014 02/25/2014 2015 03/23/2015 2016 03/29/2016 Document Images 03/29/2016 -ANNUAL REPORT View image in PDF format 03/23/2015 -ANNUAL REPORT View image in PDF format 02/25/2014 -ANNUAL REPORT View image inPDFformat 03/19/2013 -ANNUAL REPORT View image inPDF format 02/20/2012 -ANNUAL REPORT View image inPDFformat 01/28/2011 -ANNUAL REPORT View image inPDFformat 01/20/2010 -ANNUAL REPORT View image in PDF format 03/24/2009 -ANNUAL REPORT View image inPDF format 04/16/2008 -ANNUAL REPORT View image inPDFformat 04/09/2007 -ANNUAL REPORT View image inPDF format 02/02/2006 -ANNUAL REPORT View image inPDFformat 04/05/2005 -ANNUAL REPORT View image inPDFformat 03/11/2004 -ANNUAL REPORT View image inPDFformat 03/06/2003 -ANNUAL REPORT View image inPDF format 04/18/2002 -ANNUAL REPORT View image in PDF format 04/18/2001-ANNUAL REPORT View image inPDFformat 03/04/2000 -ANNUAL REPORT View image inPDFformat 05/21/1999 -ANNUAL REPORT View image inPDFformat 04/24/1998 -ANNUAL REPORT View image inPDFformat 03/12/1997 -ANNUAL REPORT View image inPDF format 05/01/1996 -ANNUAL REPORT View image inPDF format 05/01/1995 -ANNUAL REPORT View image inPDFformat Florida Department of State,Division of Corporations