Loading...
Contract- City of North Bay VillageLAWN MAINTENANCE SERVICE AGREEMENT BETWEEN THE CITY OF NORTH BAY VILLAGE AND QlY'D n T "Company" I SCOPE OF WORK To provide complete landscape maintenance of public lands /right -of -ways of the City of North Bay Village. Services will be performed in a professional manner by uniformed employees in order to achieve a quality objective which will maintain all plant material in a healthily, growing, clean and aesthetically attractive form throughout the year. Specifically, the areas of service in this proposal include all of the public lands /right -of- ways within the City limits of the City of North Bay Village and those public lands adjacent to the City for which the City has contractual maintenance obligation under existing agreements between the City of North Bay Village and the Florida Department of Transportation and as described in Section VIII of this agreement. II CONTRACTOR INSURANCE REOUIREMENTS: The contractor shall maintain, on file in the City Clerk's office, during the term of this contract the following minimum insurance coverage and limits. The City of North Bay Village shall be an additional named insured on all policies. A. Workmen's Compensation Insurance, as required by law. B. Comprehensive General Liability, Automobile and /or Truck Insurance. 1. Bodily Injury and Death Insurance with limits of $300,000 (Comprehensive General Liability Insurance) 2. Automobile with limits of $1,000,000/$300,000. Page 2 of 14 3. Property damage with a limit of $100,000 per occurrence. Additionally all employees working for the contractor will be required to obtain police I.D. cards from the North Bay Village Police Department prior to commencement of work and a complete criminal background check. III QUALIFICATIONS OF CONTRACTOR The contractor must demonstrate qualifications to complete the work subject to the approval of the City's Public Works Department. These qualifications include but are not limited to, similar past work experience, available equipment, available manpower, and a client reference list of five of the most recent past projects of similar scope and size. IV PUBLIC SAFETY AND CONVENIENCE A. The contractor shall, at all times, conduct the work in such manner as to ensure the least practicable obstruction to, the public and the residents along and adjacent to the area of work. The contractor must adhere to all city codes. Access to fire hydrants, for City - related work shall be provided at all times. Work conducted within the State of Florida Department of Transportation (F.D.O.T.) right - of -way on John F. Kennedy Causeway (79th Street) shall be performed in accordance with the F.D.O.T. safety guidelines. B. The contractor will be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work. Contractor must have the capability to communicate via two -way radio and /or cellular phone with the Public Works Department. Contractor shall supply city's Public Works Department with a two -way radio or phone. The contractor will take all necessary precautions for the safety of, and will provide the necessary protection, to prevent damage, injury, or loss to: Page 3 of 14 1. All employees on the work site and other persons who may be affected thereby, 2. All the work and materials or equipment to be incorporated therein, whether in storage on or off the site, and 3. Other property at the site or adjacent thereto, including trees, shrubs, lawns, walks, pavement, roadways, structures, and utilities, in the course of work. V SPECIFICATIONS OF BASIC SERVICES: A. Turf Care 1. Mowing a.) Mowing will be performed in a workmanlike manner utilizing rotary power mowers. b.) All turf areas shall be mowed once every two weeks or a minimum of 26 times a calendar year. 2. Edging a.) Mechanical edging will be performed using a hard blade vertical edger. b.) Surfaces adjacent to asphalt, concrete curbs, sidewalks and planted beds will be edged in conjunction with the mowing operation at every visit. 3. Trimming of Grass a.) Grass will be trimmed in conjunction with the mowing operation at each visit. b.) Particular attention will be given to trimming around sprinkler systems to ensure their adequate water delivery. Contractor will be responsible for the repair and replacement of broken or damaged sprinklers. Page 4 of 14 4. Raking Grass clippings caused by mowing, edging, and trimming will be removed from curbs, storm drains, parking lots, streets, walkways, planted beds and all other adjacent surfaces on the same day mowed. B. Shrub Hedge and Ground Cover Care 1. Shrubs and Hedges a.) Shrubs and hedges are to be maintained by manual or mechanical hedge clippers. (NO MACHETES) b.) Dead or broken branches will be removed from shrubs and hedges. 2. Ground Cover and Planted Beds a.) Ground cover and planted beds will be trimmed or pruned as necessary to maintain a desired bed height and to encourage plants to flow out to provide complete coverage. b.) Separation of ground cover varieties will be made so that there is no spread to areas occupied by other ground cover varieties. C. Trees and Palms 1. Maintenance Pruning a.) Suckers and new sprouts will be removed from tree trunks on a routine basis. Page 5 of 14 b.) Low limbs and branches will be . pruned and maintained to provide a ten foot (10') clearance over walkways, sidewalks, parking lots and other areas which would interfere with vehicles and/or pedestrians. Overall ten foot (10') clearance will be maintained on all trees unless certain varieties dictate a lower branch height. Limbs and branches which obstruct the view of street signage will be trimmed to afford a reasonable view of the signage. Limbs and branches which interfere with street lighting shall be trimmed back to ensure adequate lighting of roadways and sidewalks. 2. Annual Pruning of All City Palms (Sabal, coconut, and other palms) Prune yearly in May removing all boots, fruit stems and fronds hanging below horizontal. D. Weed Control 1. Beds a.) Weed control will be performed on planted beds and in tree wells by means of manual, mechanical and /or chemical means. b.) Where chemical weed control is feasible, application of a systemic herbicide will be made for post emergency control. 2. Streets and Sidewalks a.) Weed control will be performed on streets, curbs and sidewalks by means of manual, mechanical and /or chemical means. Page 6 of 14 b.) Where chemical weed control is feasible, application of a systemic herbicide (Roundup Pro) will be made for post emergence control. (Contractor to supply herbicide) c.) Plantings — Replacement The contractor shall, at no additional cost to the City, replace seasonal plants, as determined by the city's Public Works Department up to three (3) times a year. (Seasonal plants to be supplied by the City). E. Litter 1. Litter to be picked up City wide at least (4) times per week (Monday, Wednesday, Friday, and Saturday) along City right -of -ways and other City owned property. 2. Contractor- generated litter and debris resulting from landscape maintenance functions will be removed by the contractor. 3. Contractor specifically agrees that under no circumstances will landscape debris or litter be blown into stormwater inlets. 4. The contractor has the option of transporting to the City's Public Works facility litter and debris generated under the provisions of this contract. Litter and debris so transported shall be placed in proper receptacles as determined by the Public Works Department. F. Fertilizing 1. All landscape areas covered under this contract will receive the indicated applications per year. (Fertilizer to be provided by contractor). The type of fertilizers to be used are as follows: Page 7 of 14 a.) Grass — 24 -5 -11 granular slow release twice per year. b.) Shrubs and ground cover - Three applications per year, April, July, November with one (1) lb. of Lesco. 8 -10- 10 fertilizer per one hundred (100) sq. ft. c.) Trees - Two applications per year, April and September, with one -half lb. of 6 -6 -6 or 8 -10 -10 Lesco fertilizer per V caliper measured 24" above root ball. d.) Palms - Three applications per year, as per schedule for tree fertilization, as follows: 1.) Palms 4' -6' overall height Improved Palm . Special application. 2.) Palms 8' -12' overall height Improved Palm Special application. 3.) Palms 14' -50' overall height - one -half lb. of fertilizer per - one (1) lb. of fertilizer per - three (3) lbs. of Improved Palm fertilizer per application. e.) Seasonal - One initial and one mid -term application of Nutricote total seventy (70) day 13 -3 -13 fertilizer for each seasonal color planting. £) Trace Element Deficiency - Shrubs and ground cover - If plants begin to show systems of chlorosis,, drench root -ball area, as needed, with Minor -gro Mix, 798 -C, by Vigoro. Following manufacturer's instructions. G. Contractor shall maintain, repair city -wide irrigation system as needed. Prior approval must be obtained by the Public Works Department. City will pay for materials used. Page 8 of 14 H. Mulching 1. All those areas now having mulch will be maintained by the contractor and new areas as designed by the City. 3. The mulch will be supplied by the contractor. VI AREAS SPECIFICALLY COVERED BY THIS CONTRACT A. Treasure Island 1. All grass areas on each side of Hispanola and Adventure Avenues 2. All grass areas at the Public Works Building, Tot Lot 3. All mediums on Adventure Avenue, Hispanola Avenue and North Treasure Drive 4. All sidewalks and curbs 5. Pirates Alley. 6. Hedge trimming and weed control, city parking lot adjacent to the nursing home at the intersection of North Treasure Drive and Mutiny Avenue. 7. Litter to be picked up City wide at least (4) times per week (Monday, Wednesday, Friday, and Saturday) along City right -of -ways and other City owned property. B. North Bay Island 1. Fountain area at entrance to Island. 2. All shrubs and hedges along wall fronting the Island 3. Mowing and trimming of all areas within the public right -of- way along Kennedy Causeway 4. Median surrounding Guardhouse 5 All trees, shrubs and hedges within any public right -of -way on the Island for trimming purposes only Page 9 of 14 6. Litter to be picked up City wide at least (4) times per week (Monday, Wednesday, Friday, and Saturday) along City right -of -ways and other City owned property. C. Harbor Island 1. Entrance medium to island 2. All mini - islands located on City's right -of -way 3. all grass area located on city's right -of -way 4. All grass, trees, and shrubs around municipal complex. 5. Litter to be picked up City wide at least (4) times per week (Monday, Wednesday, Friday, and Saturday) along City right -of -ways and other City owned property. D. John F. Kennedy Causeway 1. All mediums from the middle of the west flat bridge to the east drawbridge 2. All areas within the public right -of -way along Kennedy Causeway, more specifically those areas on both sides just west of the east drawbridge, the area in front of Channel 7 /WIOD and that area on the north side of the east and west flat bridges. 3. Litter to be picked up City wide at least (4) times per week (Monday, Wednesday, Friday, and Saturday) along City right -of -ways and other City owned property. VII EMERGENCY SERVICES The successful bidder shall provide labor and equipment to the City in event of a hurricane emergency or other natural disaster requiring additional manpower beyond the City's capability. Page 10 of 14 A. Manpower and Equipment Successful bidder agrees to provide a minimum of three (3) workers, three (3) chain saws and vehicles for any emergency situation as designated by the City Manager or his designated agent. B. Hours Worked Payment will be made for actual hours worked in the City and does not include travel time getting to and from the City. C. Authorization Activation of an EMERGENCY SERVICES situation shall be made by the City Manager or his designated agent. The Manager's designated agent expressly includes, but is not limited to the Public Works Director. D. General Availability and Procedures In general, it is the intent of this EMERGENCY SERVICES section to have the contractor in the City for a short period of time prior to any hurricane emergency or other natural disaster. In addition, it is anticipated the contractor would return to the City immediately after the storm for a period of work substantially in excess of the pre -storm services. By way of procedures, it is possible that after an emergency, there would be no telephone service within the City limits. Accordingly, the contractor will proceed to the City and survey the condition of the City roads, seeking verbal authority from the City Manager or his designated agent to commence work activities. In the unlikely event that formal authority Js not obtained quick enough to deal with the public emergency, the contractor is authorized to use sound judgement and proceed to initiate the work on his own. Page 11 of 14 However, this self - initiated clean -up procedure cannot exceed more than four (4) hours of charges to the City without express approval of an appropriate City representative. E. Contractor shall be required to keep accurate records of all manpower and equipment used during emergency services. F. No Minimum Call Out Other than expressly stated above, there is to be no minimum time of call out. G. Disposal of Debris It is the intent of the City that in most instances debris will be cut up by the contractor's workers into segments no larger than four (4) feet in length, and placed neatly at roadside locations for pickup by the City. However, it is possible that the contractor will find it necessary to load his vehicles and haul off debris to a dumping facility. In such an event, the City will pay or reimburse for all dumping fees. H. Payment Items A through, G are to be compensated on a flat hourly basis. VIII SERVICES FOR KENNEDY CAUSEWAY STATE ROAD 934 - OUTSIDE THE NORTH BAY VILLAGE LIMITS (PELICAN HARBOR A. The mowing of all turf areas throughout the property for the medians /swale areas between Intracoastal Bridge and North Bay Island, per the schedule shown below. B. The edging of all walk and curb areas in concurrence with each mowing. C. The edging of all plant beds in concurrence with every mowing or as inspection requires. Page 12 of 14 D. The weeding of all plant beds are often as plan health and the highest level or order requires. E. The selective pruning, one time per contract period, of all woody ornamentals and trees less than eight (8) feet in height to balance infiltrating light, to remove dead wood harboring insects and disease and to promote maximum health and growth. F. Small ornamental palm trees will be trimmed once per year during the non - growing season. G. The shearing of qualifying shrubs and hedges to maintain desired shape and appearance. H. The power clipping of grass areas littered in the maintenance process. I. The blowing of all walks and paved areas littered in the maintenance process. J. Company, assumes responsibility for any and all damage, including irrigation components that occurs as a result of the maintenance process. Company is not responsible for the condition of the landscape due to drought freeze, irrigation deficiencies or storm damage. However, under separate contract, company will provide the following services: 1. Replacement of turf, plant life, or irrigation components. 2. The removal of storm or freeze - related debris. 4. The maintenance of trees exceeding seven (7) feet in height. Company assumes no liability for damages or consequential damages caused by conditions beyond their control. Page 13 of 14