Group 1Road Resurfacing ®n
SW 62"dST &SW57t "ST
RFP # CP -20 13 -08
Submittal Due Date:
September 20, 2013 at 10 AM
CITY COMMISSION
Mayor:
Vice Mayor:
Commissioner:
Commissioner:
Commissioner:
CHARTERED OFFICIALS
City Manager:
City Attorney:
City Clerk:
Philip K. Stoddard, PhD
josh Liebman
Valerie Newman
Walter Harris
Bob Welsh
Steven Alexander
Thomas Pepe, Esq.
Maria M. Menendez, CMC
Capital Improvement Project Manager:
Jorge 1. Vera
Capital Improvements Program
City of South Miami
"Excellence, Integrity and Inclusion"
0 Thomas F. Pepe, 201 1 -2013. All rights reserved.
6/18/13
Page I of 68
CITY OF SOUTH MIAMI
Road Resurfacing
SW 62nd ST & 57th ST
RFP #CP- 2013 -08
The City of South Miami, Florida (hereinafter referred to as "GSM ") through its chief executive officer (City
Manager) hereby solicits sealed proposals responsive to the City's request (hereinafter referred to as "Request
for Proposals" or "RFP "). All references in this Solicitation (also referred to as an "Invitation for Proposals ") to
"City" shall be a reference to the City Manager, or the manager's designee, for the City of South Miami unless
otherwise specifically defined.
The City is hereby requesting sealed proposals in response to this RFP #CP- 2013 -08 titled "Road
Resurfacing of SW 62 "d ST & 57 'h ST" The purpose of this RFP is to contract for the services listed in the
Scope of Services in accordance Section No. 2 "Plans and Specifications" (hereinafter referred to as "the Project"
or "Project ")
Interested persons who wish to respond to this RFP can obtain the complete RFP package at the City Clerk's
office Monday through Friday from 9:00 A.M. to 4:00 P.M. or by accessing the following webpage:
http: / /www.southmiamifl.gov/ which is the City of South Miami's web address for solicitation information.
Proposals are subject to the Standard Terms and Conditions contained in the complete RFP Package, including all
documents listed in the RFP Table of Contents.
The Proposal Package shall consist of one (1) original unbound proposal, two( 2 ) additional copies and one (1)
digital (or comparable medium including Flash Drive, DVD or CD) copy all of which shall be delivered to the
Office of the City Clerk located at South Miami City Hall, 6130 Sunset Drive, South Miami, Florida 33143. The
entire Proposal Package shall be enclosed in a sealed envelope or container and shall have the following Envelope
Information clearly printed or written on the exterior of the envelope or container in which the sealed proposal is
delivered: the title of this RFP, as follows Road Resurfacing of SW 62nd ST & 57'h ST, RFP # CP- 2013 -08
and the name of the Proposer (also referred to as "Respondent "). Special envelopes such as those provided by
UPS or Federal Express will not be opened unless they contain the required Envelope Information on the front or
back of the envelope. Sealed Proposals must be received by Office of the City Clerk, either by mail or hand
delivery, no later than 10 A.M. local time on Friday, September 20, 2013. A public opening will take place
at 10 A.M. on the same date in the City Commission Chambers located at City Hall, 6130 Sunset Drive, South
Miami 33143. Any Proposal received after 10 A.M. local time on said date will not be accepted under any
circumstances. Any uncertainty regarding the time a Proposal is received will be resolved against the person
submitting the proposal and in favor of the Clerk's receipt stamp.
A Mandatory Pre - Proposal Meeting will be conducted at City Hall in the Commission Chambers on
Thursday, September 12, 2013 at 10:00 AM. The conference shall be held regardless of weather conditions.
Proposals are subject to the terms, conditions and provisions of this letter as well as to those provisions, terms,
conditions, affidavits and documents contained in this RFP Package. The City reserves the right to award the
Project to the person with the lowest, most responsive, responsible Proposal, as determined by the City, subject
to the right of the City, or the City Commission, to reject any and all proposals, and the right of the City to waive
any irregularity in the Proposals or RFP procedure and subject also to the right of the City to award the Project,
and execute a contract with a Respondent or Respondents, other than to one who provided the lowest Proposal
Price.
Maria Menendez, CMC
City Clerk
City of South Miami
tpepe02 -18 -13 Page 2 of 68
SCOPE OF SERVICES
1. SCOPE OF SERVICES
Scope of work involves performing road resurfacing work on selected streets within the City of South
Miami and shall comply with applicable standards, including but not limited to the FDOT, Miami Dade
County Public Works standards. Work covered under this contract shall also include and is not limited
to maintenance of traffic, milling, clearing and grubbing, asphalt placement, retro reflective pavement
markers and striping. The selected streets designated for resurfacing are as shown below:
A. Location #I- On SW 57th Street, from SW 62nd Avenue, around the bend and terminating at
SW 56th Street. There are approximately 915 linear feet road by 12 feet wide to be milled and
resurfaced (contractor shall field verify dimension). A 24 Inch white stop bar marking at the
Stop sign intersecting with SW 56 Street.
B Location #2.- On SW 62nd Street, from SW 62nd Avenue, west to the end of the cul -de -sac.
This location to include removal of a traffic circle curb and prepare for new asphalt. Reduce the
radius of the circle to minimum 5 foot radius. There are approximately 400 linear feet road
(210 linear feet by 22 feet wide) and (180 linear feet by 29 feet wide around the cul -de -sac) to
be milled and resurfaced (contractor shall field verify dimension). A 24 Inch white stop bar
marking at the Stop sign intersecting with SW 62 Avenue and 50 linear feet of double yellow 4
inch solid stripe on SW 62 Street.
C. Material specification;
1. Asphaltic Concrete — Type S -3 (maximum 114 "under tolerance) D.O.T. No recycled
asphalt, 200Lb.Hubbard field.
2. 8" compacted limerock base on 12" stabilized subgrade (98% max density),
D. WHEN SUBMITTING THE BID PACKAGE, PROVIDE PRICE PER LOCATION.
2. PLANS AND SPECIFICATIONS
Plans not applicable —
3. PROJECT DURATION
The current estimate to complete construction of the project is 30 days substantial completion; 45
days final completion from issuance of Notice to Proceed. This is an estimate and the public bidding
process will determine the actual construction cost. A Performance and Payment Bond is required for
the full amount of the project
END OF SECTION
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SCHEDULE OF EVENTS
No
Event
Date*
Time*
(EST)
I
Advertisement/ Distribution of Solicitation & Cone of
Silence begins
08/28/2013
1:00 PM
2
Mandatory Pre -RFI' Meeting
09/12/2013
10:00 AM
3
Deadline to Submit Questions
09/17/2013
10:00 AM
4
Deadline to City Responses to Questions
09/1912013
10:00 AM
5
Deadline to Submit RFP- Response
09/20/2013
10:00 AM
6
Announcement of selected Contractor /Cone of Silence ends
10/1/2013
3:00 PM
END OF SECTION
tpepe02 -18 -13 Page 4 of 68
BID FORM
THIS PROPOSAL IS SUBMITTED TO:
Steven Alexander
City Manager
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
I. If this Proposal is accepted, the undersigned Respondent agrees to enter into a Contract with the City of
South Miami in the form included in this RFP Package, and to perform and furnish all work as specified or
indicated in this RFP for the Proposed Price, within the Contract Time and in accordance with the other
terms and conditions of the RFP Package.
2. Respondent accepts all of the terms and conditions of the Advertisement, RFP, Invitation for Proposals
and Instructions to Respondents, including without limitation those dealing with the disposition of
Proposal Bond /Security. This Proposal will remain subject to acceptance for 90 calendar days after the
day of the Proposal Opening. Respondent agrees to sign and submit the Contract, the Bonds, Insurance
Policy with appropriate endorsements, Insurance Certificate, and other documents required by the RFP,
within ten (10) calendar days after the date of the City's Notice of Award.
3. In submitting this Proposal, Respondent represents that:
a. Respondent has examined copies of all the RFP Documents and of the following Addenda, if any
(receipt of all which is hereby acknowledged.) I
Addendum No. A Dated: 0
Addendum No. Dated:
Addendum No. Dated:
Addendum No. Dated:
Addendum No. Dated:
Addendum No. Dated:
b. Respondent has familiarized himself with the nature and extent of the Contract Documents, the
proposed work, site, locality, and all local conditions and laws and regulations that in any manner
may affect cost, progress, performance or furnishing of the Work.
c. Subsurface conditions: If applicable to this RI=P, the Respondent represents that:
i. Respondent has studied carefully all reports and drawings, if applicable, of subsurface
conditions and drawings of physical conditions.
ii. Respondent has obtained and carefully studied (or assumes responsibility for obtaining and
carefully studying) all such examinations, investigations, explorations, tests and studies in
addition to or to supplement those referred to in (c) above which pertain to the subsurface
or physical conditions at the site or otherwise may affect the cost, progress, performance,
or the furnishing of the Work at the Contract Price, within the Contract Time and in
accordance with the other terms and conditions of the Contract Documents. The
Respondent hereby acknowledges that no additional examinations, investigations,
explorations, tests, reports or similar information or data are, or will, be required by
Respondent for any reason in connection with the Proposal.
tpepe02 -18 -13 Page 12 of 68
a
ADDENDUM No. #I
Project Name: Road Resurfacing SW 62 St & 57 St
RFP NO. CP- 2013 -08
Date: September 12, 2013
Sent: Fax /E- mail /webpage
This addendum submission. is issued to clarify, supplement and /or modify the previously issued
Request for Qualifications (RFQ) Documents, and is hereby made part of the Documents. All
requirements of the Documents not modified herein shall remain in full force and effect as
originally set forth. It shall be the sole responsibility of the bidder to secure Addendums that
may be issued for a specific solicitation.
Question #I:
Is there a budget for this project?
Answer to Question #I:
Yes, the budget is $40,000.
Question #2•
Will this project be split between two or more contractors?
Answer to Question #2:
No, the project will not be split. A single contractor will receive the award for both locations
identified in the RFP, "Scope of Services," Page 3.
Question #3:
Please advise if the traffic curb must be replaced with a similar curb for "Location #2 — SW 62
St."
Page 1 of 2
Answer to Question #3:
No. The traffic curb at the end of the cul -de -sac is to be removed only and not replaced.
Question #4•
Is milling required?
Answer to Ouestion #4:
Milling is required at "Location #2 — SW 62 St." only; milling is not required at "Location #I —
SW 57 St."
Question #5•
Please advise the thickness of the asphalt that must be applied at both locations.
Answer to Question #5:
The asphalt must be applied at I" (Inch) thick for both locations.
Ouestion #b•
Please advise if the City would consider using recycled asphalt?
Answer to Ouestion #6:
Yes, the material specification located in the RFP under "Scope of Services," Section "C" is
revised to include a 20% mixture of recycled asphalt.
IT SHALL BE THE SOLE RESPONSIBILITY OF THE BIDDER TO SECURE
ADDENDUMS THAT MAY BE ISSUED FOR A SPECIFIC SOLICITATION.
Page 2 of 2
Page 1 of 1
Jose A. Chagoyen
From: kulick, Steven P [SKulick @southmiamifl.gov]
Sent: Thursday, September 12, 2013 4:02 PM
To: rob @generalasphalt.com; estimating @williamspaving.com; kami @kasasconstruction.com;
estimating @jvaengineering.com; jose @hrpaving.com; gperry@perrintl.com
Cc: Martinez, Grizel; Webster, John; Vera, Jorge; Menendez, Maria M.
Subject: RFP #CP- 2013 -08
Re: RFP - Road Resurfacing SW 62 St & 57 St
The City appreciates your attendance at the Pre -bid meeting today for the subject RFP. Attached is a
copy of the Pre -bid Sign-in Sheet and Addendum #I.
The Cone of Silence is in effect. All communications relating to this RFP must be in writing.
Regards,
Steven Kulick, C.P.M.
Purchasing Manager /Central Services
City of South Miami
6130 Sunset Drive
South Miami, Fl 33143
Ph: 305/663 -6339; Fax: 305/667 -7806
skulick @southmiamifl.gov
9/13/2013
M. Respondent has correlated the results of all such observations, examinations, investigations,
explorations, tests, reports and studies with the terms and conditions of the Contract
Documents.
iv. Respondent has reviewed and checked all information and data shown or indicated in the
RFP Package or in the Contract Documents with respect to existing Underground Facilities
at or contiguous to the site and assumes responsibility for the accurate location of all
Underground Facilities. No additional examinations, investigations, explorations, tests,
reports or similar information or data in respect to any Underground Facilities are, or will
be, required by Respondent in order to perform and furnish the Work at the Contract
Price, within the Contract Time and in accordance with the other terms and conditions of
the Contract Documents.
d. Respondent has given the City written notice of all conflicts, errors or discrepancies that it has
discovered in the Contract Documents and, if any conflicts, errors or discrepancies have been
found and notice given, the Respondent represents, by submitting its proposal to the City, that
the Respondent has received sufficient notice of the resolution thereof from the City, that such
resolution is acceptable to Respondent and that the Respondent waives any claim regarding the
conflicts, errors or discrepancies.
e. This Proposal is genuine and not made in the interest of or on behalf of any undisclosed person,
firm or corporation and is not submitted pursuant to any agreement or rules of any group,
association, organization, or corporation: Respondent has not directly or indirectly induced or
solicited any other Respondent to submit a false or sham Proposal, Respondent has not solicited
or induced any person, firm or corporation to refrain from responding, and Respondent has not
sought by collusion or otherwise to obtain for itself any advantage over any other Respondent or
over the CITY.
4. Respondent understands and agrees that the Contract Price is the amount that it needs to furnish and
install all of the Work complete and in place. The Schedule of Values, if required, is provided for the
purpose of Proposal Evaluation and when initiated by the CITY, it shall form the basis for calculating the
pricing of change orders. The Contract Price shall not be adjusted in any way so as to result in a
deviation from the Schedule of Values, except to the extent that the CITY changes the scope of the
Work after the Contract Date. As such, the Respondent shall furnish all labor, materials, equipment,
tools, superintendence and services necessary to provide a complete, in place, Project for the Proposal
Price of:
QUOTE EACH LOCATION SEPARATELY: � �� �'TEC'J � � i�5A-) / 0 �� i0 Jog,
LOCATION #!PRICE: 4 � ®� !� { 1 -7J SEVV -Al QoL(, S, Z
t" -T-WC?Jj-�- &{)4r� '7 W (D
z )- 73 ' 4U01) iQ� �V" - +f P.� 6oL�.�s KJO
-TM A 7y SIX
LOCATION #2 PRlCE,� 1 �
TOTAL PRICE: F V /= Z A
dollars and ZC7�P
Alternates: # 1
#2
#3
#4
tpepe02 -18 -13
#5
#6
#7
#8
cents $ 9&j 4 oo
Page 13 of 68
A fee breakdown, if applicable, for each task must be completed in the table shown above. Failure to
complete this information shall render the proposal non- responsive.
S. The ENTIRE WORK shall be completed, in full, within 45 days from the date stipulated in the NOTICE
TO PROCEED. Failure to complete the entire work during the described time period shall result in the
assessment of liquidated damages as set forth in the Contract.
b. Communications concernin this Proposal shall be addressed to:
�` :�
RESPONDENT: '� J4, � /
Address: r /j O �— t PT 1' l
Telephone: " 0 -A —_ — 049
Facsimile: 6 —
Attention: 14-0 P. 6 / -Z_
7. The terms used in this Proposal which are defined in the Contract shall have the same meaning as is
assigned to them in the Contract Documents, unless specifically defined in this RFP Package.
SUBMITTED THIS � DAY OF S6P (36 _ 20 3
PROPOSAL SUBMITTED BY:
— P'4 _t__
_A4
CompaAy
�"L�
Name of Person Authorized to Submit
Proposal
Signature
Title
Telephone Number
Fax Number
Email ddress
END OF SECTION
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