9SoutOOiami
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
THE CItv' OF PlEASANTUVING
To:
FROM:
Via:
DATE:
SUBJECT:
BACKGROUND:
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
December 20, 2016 Agenda Item No.:E Quentin Pough, Director of Parks & Recreation
A Resolution authorizing the City Manager to permit the South Miami Black
Cultural Affairs Foundation to hold its South Miami Unity Parade and MlK
Remix Black History Festival and to waive all special event fees and insurance
requirements.
The South Miami Black Cultural Affairs Foundation (lithe applicant") has
requested to host its annual South Miami Unity Parade from 10:00 a.m. to
11:00 a.m. and MlK Remix Black History Festival from 11:00 a.m. to 5:00
p.m. on Saturday, January 28, 2017. The parade will pass through the
historic Marshall Williamson neighborhood, starting at 71 st Street and 50th
Place then followed by the MlK Remix Black History Festival at Murray Park.
The parade will consists of various marching bands, sorority and fraternity
alumni groups, schools, businesses, athletic associations, church groups and
more in an effort to wow the crowd. The MlK Remix Black History Festival is
a free, outdoor arts and culture event featuring live music and dance,
exercise classes for kids, face painting, on-hands learning activities, food,
edification on Marshall Williamson and other prominent, positive Black
American role models and more.
The applicant has completed the special event application and has
submitted the necessary notification/petition approval form signed by
homeowners that will be affected by the requested street closure.
The applicant is requesting a waiver for all Special Event fees in the amount
of $8,487.06, as illustrated in the table below.
DEPARTMENT AMOUNT
SPECIAL EVENT FEES ($60 ApPLICATION, $100 ADMINISTRATIVE $660 & $500 REFUNDABLE SECURITY DEPOSIT)
POLICE DEPARTMENT FEES $2,200
PUBLIC WORKS DEPARTMENT FEES $844.48
STREET CLOSURE & MOT FEES $1,347.50
PARKING METERS FEES (62 METERS X $25) $1,550
~ South'Miami
THE CITY OF PLEAsANT liVING
ATTACHMENTS:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM .
PARKS AND RECREATION DEPARTMENT FEES
TOTAL
Resolution
Special Event Application
$1,885.08
$8,487.06
1 RESOLUTION NO. __________ _
2
3 A Resolution authorizing the City Manager to permit the South Miami Black Cultural
4 Affairs Foundation to hold its South Miami Unity Parade and MLK Remix Black History
5 Festival and to waive all special event fees and insurance requirements.
6
7 WHEREAS, the South Miami Black Cultural Affairs Foundation (lithe applicant") has requested to
8 host its annual South Miami Unity Parade from 10:00 a.m. to 11:00 a.m. and MLK Remix Black History
9 Festival from 11:00 a.m. to 5:00 p.m. on Saturday; January 28, 2017; and
10
11 WHEREAS, the parade will consists of various marching bands, sorority and fraternity alumni
12 groups, schools, businesses, athletiC associations, church groups and more in an effort to wow the
13 crowd; the MLK Remix Black History Festival is a free, outdoor arts and culture event featuring live
14 music and dance, exercise classes for kids, face painting, on-hands learning activities, food, edification
15 on Marshall Williamson and other prominent, positive Black American role models and more; and
16
17 WHEREAS, the parade will pass through the historic Marshall Williamson neighborhood, starting
18 at 71 st Street and 50th Place and ending at the Gibson-Bethel Community Center, followed by the MLK
19 Remix Black History Festival at Murray Park; and
20
21 WHEREAS, the applicant has completed the special event application and has submitted the
22 necessary notification/petition form signed by homeowners that will be affected by the requested
23 street closure; and
24
25 WHEREAS, the applicant is requesting a waiver for all Special Event fees in the amount of
26 $8,487.06, as illustrated in the table below ..
27
28
29
30
31
32
33
34
35
36
DEPARTMENT
SPECIAL EVENTFEES ($60 ApPLICATION, $100 ADMINISTRATIVE &
$500 REFUNDABLE SECURITY DEPOSIT)
POLICE DEPARTMENT FEES
PUBLIC WORKS DEPARTMENT FEES
STREET CLOSURE & MOT FEES
PARKING METERS FEES (62 METERS X $25)
PARKS AND RECREATION DEPARTMENT FEES
AMOUNT
$660
$2,200
$844.48
$1,347.50
$1,550
$1,885.08
37 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF
38 SOUTH MIAMI, FLORIDA:
39
40 Section 1. The 'City Manager is hereby authorized to permit the South Miami Black Cultural
41 Affairs Foundation to hold its South Miami Unity Parade and MLK Remix Black History Festival arid to
42 waive all special event fees and insurance requirements.
43
44 Section 2. The City Manager is hereby authorized to waive all special event fees in the
45 amount of $8,487.06.
46
47 Section 3. If any section clause, sentence, or phrase of this resolution is for any reason held
48 invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the
49 validity of the remaining portions of this resolution.
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
Section 4. This resolution shall become effective immediately upon adoption by vote of the
City Commission.
PASSED AND ADOPTED this __ day of ____ ---', 2016.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Welsh:
Commissioner Liebman
Commissioner Edmond:
Commissioner Harris:
SOUTH MIAMI BLACK CULTURAL AffAIRS fOUNDATION
December 3, 2016
Mr. Steven Alexander
South Miami City Hall
First Floor
6130 Sunset Drive
.south Miami, FL 33143
Dear Mr. Alexander,
I write to you on behalf of the n~wSouth Miami Black Cultural Affairs Foundation. We are a recently
established but qualified and committed group dedicated to picking up where the South Miami MLK
Commi~tee left off as it relates to our festivities surrounding the MlK holiday and Black History Month.
We appreciate all that you and our city officials and staff have done to help facilitate community efforts
to develop ev~nts that highlight the accomplishments and contributions of African Americans in our
community. T~is is in stark contrast to much that we see in the news and the City of South Miami
should be commended in its efforts I These events have been a great opportunity to develop
relationships, edify one another and reach out in all directions to overcome racial barriers.
This year, as we prepare for our MLK Holiday and Black History festivities, we look forward to offering
these great events for everyone's enjoyment:
• Saturday, January 28, 2017 from 10am-11am-The .South Miami Unity Parade will pass through
the historic Marshall Williamson N.eighborhood. Community members are hard at work
developing a line-up of marching bands, sorority and fraternity alumni groups, athletic
associations and more in an effort to wow the crowdl
• Saturday, January 28, 2017 from llam-Spm @ The Gibson Bethel Community Center-The MLK
Remix Black History Festival is a. free, outdoor arts & culture event featuring live music and
dance on stage, edification on Marshall Williamson and other prominent, positive Black
Americcm role models, free exercise classes for kids of all ages including hip-hop, breakdancing,
and karate classes, face-painting, on-hands learning activities, food and morel
We want to thank you and the -City of South Miami for your continued support in these initiatives.
Sincerely,
Laurie Kahn
South Miami MLK Committee
SUMMARY OF 'EVENT
This section of the permit application is intended to provide the Special Events Permit Committee with an overview of your
event. Information you provide in this section is public information and may be used in developing the City of South
Miami's Calendar of Special Events. Application must be submitted no less than twenty-one (21) day:s prior to the
effective date of the event with all required documents. ' -
TYPE OF EVENT: D Filming D Charity ~estivalS D Celebration
D Promotion Other;' _______ ... "' ___ " ____ ..... _,, ___ ,_ ..
NAME OF EVENT: ML\{. RhvYi ;!f-10\1 --~~--~~~~~~------------------~-----------
LOCATION OF EVENT: ~(hsro 6edheJ CUnroUI'lI~ .&{l,{vy
560 0 ~l;v v (.p'fV\ ~ f IS,)v\ \&\iV\l0l I fr--S 6 11-\3 ,
(Please note: write complete mailing address, as well as name of any buildings and/or parks if applicable)
Is this an annual event? 0 No 0' Yes if yes, this is the Lf" annual event, previous date t 1'3/Z0f lp
EVENT DATE(S): JaV\-t-~11-011 , EVENT DAY(S): ~tLfvydCt-1
ACTUAL EVENT HOURS: 10 ~.Ip.m. UNTIL:, 5 8.m<§)
(Please note: event may not begin earlier then 8 a,m. or el1'iiiiter then 11 p.m. in residential areas, or midnight in commercial areas)
ASSEMBLY DATE(S): __ I .L-:.'~~,,+,-\ 11-'---__ SETUP/DOWN TIMES: ~JP.m, 5 a.m.!€)
ANTICIPATED ATIENDANCE: 500
Name: LB-~l()& kithQ ,
Title: feM -I~D, (l (Jvi
Cell/Phone: 3oi).lY1.-,8-£.-11
Email: II4th~@ ~ra.,V1 ch e stl ~
TOTAL EVENT DURATION: '7 hrs ,~ mins
Name,: Kt-h~.E.e~~~r_, __
Title: . ~,mL)G ~:t)lt-tc6v
Cell/Phone: 90:+, 3Ql.~ . Q 1"J <e" ,
Email: l~t epesS€vYle' r @,g1Vl ?L~ I ~c(r«l
~ e 'eM]), Cd spOftt eM ±V\.~ L2~it aI $'-bdr s ,In(L((. 00L {( he.
I /V'e-I P (0 .f(7?\l)""~ q ,( boWels l oLl.LJb. r,R P c.LbQA(..&.s I fu.e exe ("Q1S(> , ,
cla,s~s -Q< It1..Ots I 11\ .(l,<(Y\.0::;11"0V] o~ fCbV\Dyy:uG S:C[VI Ct25 The ij<.J ~thJe.. \-\t~{\tl u M~( w +-~ ch n-tz (5 ( fPl ce" ptt~(\ K~) h~Y) d.s~ OY\ I ftt I ~ ~ OLe--it v 11?:eJ i
{dod (itMd V~OY5'
1-16
APPLICANT/SPONSOR lNFORMATION
The applicant for the Special Event Permit must be the authorized representative of the organization/business conducting
the special event. This person must be available to work with the City's Special Event Permit Committee throughout the
permitting process. A professional event org~nizer, or other representative, may apply for the Special E;vent permit on
behalf of the organization/business . •
NAME OF ORGANIZATION: Sel?~ ~oYVL'\ Blac-:~ Cv{ turz:vC A-=ffi&t'rs ~-h~
ADDRESS OF ORGANIZATION: ...I.,,;@.~lP~~JfJ:::...-. ~~tAJ:":"'·.....-L-??j..J,...~--I-P.l-I __________ ~_
Quvth lk~ I I VVi 3 ~ )t.f? . ,
OFFICE TELEPHONE: 3D). 'J1-j2 ,S?Z;d FAX: ~--------~------~----
SECRETARY: L-tU3 ('( e' ~V1 • I
ADDRESS:
. PRES. PHONE:g 04. S2"1f, 5 ~0 ~ EMAIL: [\tV ,-ladles. '2.0/1 W ~ct.V1D<D, LOYvL
SEC. PHONE: .......J3~o:...-J.5 ........ ·'. --,,'1-,-tft,~. ..:;.....:V )':...LL..:..a.I-J.:J ___ EMAIL: ~l4th VI@brMches{i . o~
If the organization is a tenant and/or renter of the event location, please have the property owner complete the following:
o Applicant/Organization owns the event location
o I give permission for the Applicant/Organization to use my property.
Comments: ----------------------------------------------------------
Property Owner's Name: Phone:
----~----------~---
Property Owner's Address:
Property Owner's Signature: ______________ _ Date: ----------------->-Notary
Signature:
2-16
EVENT FEE QUESTIONNAIRE
POLICE DEPARTMENT
y"
1.
2.
3.
tot it
YES NO
~ 0
Jgt 0
~ 0
11 ! flL
i
Will your event obstruct the normal flow of traffic?
Do you expect the total attendance for your event to be over 150 people
at anyone given time?
Will you be requesting the use of Extra-Duty Police Officers? If yes,
how many __ (Please note: if you answered NO, to this question off-duty
officers can still be assigned to your event at a cost to you if deemed necessary)
If NO, please describe why the event will not have a significant impact on the
surrounding public streets and/or property area.
!!J I' £ _,.. . I . ' .. t . . ,. .
Off-Duty Officer Applicant pg. 11 /See Special Event Fee Schedule for cost detail
PUBLIC WORKS
). ••. : ii:uit4fO" .. (
YES
4. J2S!
5. ~
6. FfP
.. $
NO
o Will your event interfere with any public right-of-way, such as roads,
sidewalks, alley, etc.?
o Will your event require any full and/or partial road closures? If yes,
please complete the Right-of-Way Application.
(Please note: any right.of-way closures will require at least one off-duty officer
and public works employee.)
o Will your event require the use of barricades? If yes: how many
__ ~; what type. .
(Please note: all pubic right-of-way closures must have approved barricades)
7. ~ 0 Would you like the City to provide you with barricades for you event, at a
cost? If yes: how many .;..,.--~ __ .
8. 0 rp Will you be applying for a Pole Banner? .
Please describe your plans for the cleanup and removal of recyclable goods, waste
and garbage during and after your event.
------.......... -.................. ~ ........ -............ -----........ _ ........... _ .............. _ ............ _-_ .. __ ........ _ .............. _-
Public Right-Of-Way Applicant pg. 12 /PoJe Banner Applicant pg.15
See Special Event Fee Schedule for cost detail
3-16
PLANNING AND ZONING
YES NO
9. ~ D Are you confident that your event is in the City of South Miami limits?
(Please note: that it is the sole responsibility of the applicant to ascertain the
location is within the city's limit. You may call the Planning & Zoning department
at (305) 663·6326 if you have any question(s).)
10. 0 I\1\l Will you be hanging any banners over public streets? If yes, please
., complete the Hanging Banner Appli'cation.
(Please note: that all requests for banner over public streets must be reviewed
and approved by the City Commission, which meets only twice a month.)
11. 0 Have you notified the event location neighbors about your event?
Hanging Banner over Street Applioant pg.14 /See Special Event Fee Schedule fur cost detail
PARKING DIVISION
$
YES
12. .[$1
13. fg.
14. 0
NO
D
0
~
•. " .. 2 x "i .... t . ... 18
Will you be renting any City parking meters? If yes, how many __ _
(Please note: that if you are closing or interfering with any right·of·way that
includes parking meters you are required to pay the meter fee as well.)
Do you have enough on-site parking to accommodate your event?
Will your event involve the use of a shuttle and/or alternate parking
sites?
. Parking Meter Rental Applicant pg.13 lSee Speoial Event Fee Schedule for cost detail
CODE ENFORCEMENT
YES NO
15 • .J8I 0
16. D QS1
17. ~ 0
, .
Will you be having any music and/or loud sounds during your event?
Will your event be starting before 8 a.m.?
Will your event end after 11 p.m. on a weekday and/or 12 a.m.
weekend?
. eM k ; £5J.!8!i . ; _IS .. : ..... z.J .. en .
PARKS AND RECREATION
YES NO
18. J2Sl 0 Will this event take place in any of the South Miami City parks?
(Please note: A rental fee will be applicable if a City Park Is being utilized.
Reservations are made through the Parks & Recreation Department (305) 668·
7232).
19. Jsj D Will this event require the use of any Parks equipment or staff?
4-16
••
SII'EPLAN/SKETCH
A map of the event site is required and should indicate event layout with proposed attractions, recommended
street closures, parade or runlwalkroutes, etc. Please draw you map on the space provided below, or ,attach
your map to tlie application upon submittal. The following must be identified and labeled:
• 7. First aid facilities + 3. Canopi~. tents. stages S. FencingIBamcade;'x-x-x 1. Event Site'Oabel streets, building, etc.}
8. Parking Area PA 4. Restroom facil!~-=_§.~Off duty police 0lfficers P
-I------~........._----. .;.....0 .. ~. ~':~! Stlge.1-
.. -'-~.'
2. Routes (races, parades, etc.) + + +
--.";~ ~ ..
",::.".:0 •
I
--... ". __ .. --.. _---. __ .. _----_ .. _-'
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Ii! L --·-L-.... ----~A
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I 6901 i I
NO'IIFICATION I PEI'fII0N
Event Name: Event Date:
------~~-------------------
We, the undersigned businesses and/or residents, have been notified of street closures associated
with the event noted about on s'aid date, and hereby agree or disagree to the closure(s). We are also
aware that this response may not effect this application being approved or disapproved.
\ ()...
l,OI'\LC\ \-eL
s:g.r-o Sw (o~ .
St-
6-16
nnrt'l\/',,"n 0Disapproved 0
GENERAL REQUIRFMENTS
Section I
'------------------------~---.~.------------,----------,~,----------
., When marking any 'public street, curb arid/or right-of-way no permanent marking substance may be used.
All marking agents must be removed immediately after the completion of the event.
., Barricades shall require an additional rental fee established by the Public Works Department if a City
Sponsored Event. If not sponsored by the City, then you must rent barricades through a barricade
company. '
.,/ No pegs, stakes, or anchoring devices shall be driven into the concrete, asphalt, or City hardened right-ofM
way .
., Map of route or site plan of the scheduled event including al/ stations and descriptions of activities .
., Any temporary cover for stations such as a canopy shall be flame retardant and applicant shall provide
proof of such certificate .
.,/" Review 0 a ,licant's 'erwork to ote locatio' an food sales volume, of noisa/tri s c and du( I n .
., 72 hour notice given to all merchants whose street would be closed.
Please initial ---,-41-----
Section II
., In the event of a parade, a permit from the South Miami Police Department must be obtained .
., If Police service for traffic and/or crowd control is required, arrangements will be made through the City of
South Miami Police Department for off-duty Police officers. The Police Department will determine the
number of officers required. (Please be aware that costs might change on a yearly basis) .
., C()~e EnforcemenlOe'J,!artmentwlll !;lb~ok on each event tomake'surethatall codes andregylatiol'iS are
being adhered to. . . . '"
., AU parklllgissUes;W1H be reVieweclthroughthePlanning begartroent. Parking DepadmentaQdlorCode
Ebforcement Departmeht
)0>-Public liabllnYinsu[!llce coveragecenlflcate'naming the Citv.ofSouth·M~amj as an additional
insured for the time. date; place and name of the event,. in 'the amounlof:$1 ,000.000 is reguired arior
to theeventl ..
., Barricades: The average hourly rate for 125 Barricades for one (1) day usage is approximately
Section III
7-16
Please initial '-/1'-'9'------
Please initial _",*tI-_J __ _
INDEMNIFICATION AGREEMENT
THIS AGREEMENT ("Agreement") is entered into by and between ~ D~ 111 c:vrvw' BI(& ~ G) IhNvt ( Af@ (rs:
("Applicant"), and the City of South Miami ("Ci:t)''') on the date on which the last of the Parties executes this Agreement. r;;Jaf,
RECITALS
WI-IERE1},S, the Applicant has submitted a Special Event Permit Appl\cation to the City for (event title)
{Me vtUt.. ttewil't., YtNM,-IVj fi:st?~ ~t Jt,e. Glb50Y\ (2c"fhel C.omc::!\(Vl)~ (eAk, (location) on
(date(s»~A .. ~(\ 1-<1 1»11. ("Special Event"); and WHEREAS, pursuant to of the City's Code and the
City'S Special Event Regulahons, the Applicant must execute an indemnification and hold harmless agreement protecting
the City from any and all claims which may arise out of the Special Event.
NOW, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other good
consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows:
L The above recitals are true and correct.
2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and assigns,
hEl11nless from and against any and all such claims, suits, actions, damages, or causes of action arising as a result of
the Special Event, or ofthe condition of the site on which the Special Event is held including any personal injury or
loss of life, or damage to or loss of property, and from and against any costs, attorney's fees, expenses or liabilities
incurred in and about the defense or settlement of any claims, and the investigation thereof.
3. Pennits for Special Events must be on event site at all times.
4. No Street shall be closed without authorization from the City of South Miami Public Works Department and Police
Department.
S. Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT), Miami~Dade County
standards and any additional requirements by the City of South Miami Public Works Department and Police
Department.
6. Event areas shall be restored to equal or better condition than they were before the event started.
7. If all restoration work is not perfonned within 30 days of work completion, the City of South
Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration
plus a minimum of 15% for administrative fee and any additional incidental fees.
8. Applicant must pay all fees prior to.the start of their event(s).
9. Applicahts that receive approval for their event more than thil'ty (30) days in advance shall notify the City of South
Miami Special Event/Marketing Coordinator at least forty~eight (48) hours prior to start of their event.
10. Any damage to private property shall be restored to its origina1 condition or better and as accepted by the Owner.
IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its duly authorized
signatory(ies) on the date set forth below and notarized.
LaUV/ ( Kah f)
Subscribed and sworn before me, this
2< day of De-c.. 20 \ ~ ,a
Notary Public in and for fY\ \O\.M ,.-(Ad -e
cou~.t~ , c> v:: \ d IA ,&
Signature (NOTARY PUBLIC)
8-16
APPLICANT'S TITLE
I t ~'ti(e .
DATE: -_·····_·1'2-77.. . ( ,(."
DATE:
.,~~~~v";;;;e~;.... CAROLINA SOLA
(: .. ' !; "~.\ MY COMMISSION #FF131213 \ \"';'<~"ff.! EXPIRES June 10. 2018 "'~~e OF ,\.~~." • " ....... ' FloridaNotarySeNlce.co m ,
\_107) 398·01 &3
DEPARTMENTAL APPROVAL SHEET
REVIEW BY CITY OF SOUTH MIAMI DEPARTMENTS: Each department will provide estimate of number of personnel
required from their department to provide appropriate services for this event, along with an estimat~ of cost to applicant.
OFFICE USE ONLY:
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• .: :'.,';:.: ..... "".:',-; ;'. • >
Authorization
Signature: ________________ _ Oate:.,--______ _ Amount:,.;:;.$ ____ _
Comments/Conditions:
-----~---------.------------------------------~--~
p~·~~F·~e~~~;'B§~A~r~:~~····
Authorization
Signature:~_--'--__ -_______ .,.......---Oate: ________ _ Amount:~$ ____ _
Comments/Conditions:
-----~------------------------------------------
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Authorization
Signature:.~. ________ ~ ________ _ Oate: _______ _ Amount: $ ..;r..... ___ _
Comments/Conditions: ____ -____________________________ _
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Authorization
Signature:~ _________________ _ Oate:. _______ ---c Amount:.2$ __ ~_...,.
Comments/Conditions:
~~~~;~~~'i{~~~i;~~;~~r~;~t~·
Authorization
Signature:_. ______________ ~. Date: _______ _ Amount:.2$ ____ ~
Comments/Conditions:
Signature: -------------------------------Date: ---------------Amount",,$-,... __ ...,...._
Comments/Conditions:
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SPECIAL EVENT DIVISION USE ONLY: Permit NO: ____ , __ .. _ ......... ____ ._~
Event Name:,_._ ..... ,_ ...... _ ... _ .. _ ............. __ ~_~" .. _ ... _ ... __ .. __ ....... __ ... __ . ____ ........ ~ .. ___ ._._ Date: ~, __ .... ____ . __ .. _ Resolution NO:,. __ .. __ . ___ ._. __ . ___ ._ ..... __ ..
No. of Days No. of No. of Total
Remaining Til Event: Approved Dep. Disapproved Dep. Estimated Cost ,...:.$ ___ ---. __ _
Comments/Permit Conditions: -----------------------------------------------------
/.7. <-'." •. " . .,.",.-' .•. , ", .... :.' .• ! Review & Final APProv~j' . ' CITY MANAGER OFFICE USE ONLY:
CommentsfPermit Conditions: ----------------------------------------------------~-----------
Authorization Signature: Date:
9-16
Othe rmit
After submitting your applicati
you must obtain one or more
complete and will delay the
~Pt::Cl·,al Event Committee that !
no longer be considered 1
For your benefit, BE SURE
application if necessary or iui":;'"'' .11"'>'< ....
to insure that your application
department evaluation your
Application For:
Off-Duty Officer
Parking Meter Rental
Right-of Way Usage,
Pole Banner
Hanging Banner
Refund Request
10-16
page and complete the
cation "If not-applicable" ,
for the committee and/or
. '."
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CITY OF SOUTH MIAMI POLICE DEPARTMENT
6130 Sunset Drive, South Miami, F133143 (305) 663-6301
Extra-Duty Police Officers
Application
A police officer for employment that is indigenous to their law enforcement authority commonly referred to as "Extra-Duty"
employment. The following policies and procedures must conform in order to schedule a police officer for employment on a
temporary or infrequent basis:
).1> The South Miami Police Department shall be the final authority in determining the minimum number of officers required to police a
particular event. If more than three officers are hired, a supervisor must also be hired. The City Manager Office and South Miami
Police Department will determine the supervisor to officer ratio for larger events.
).1> The Applicant will be required to compensate the aSSigned officer for a minimum of three (3) hours even if the event is of a shorter
duration. Currently the rate for Extra-Duty Police Officer is $40 per hour & $50 per hour for Supervising Officer, plus a $3.00 charge for
radio usage for each officer.
).1> The Applicant must compensate the officer(s) for their services at least one (1) day prior to the start of the scheduled event that the
officer(s) will be assigned to. No monetary payment will be accepted. No payment by exchange of goods or services Is acceptable.
).1> If, during a scheduled event, the Applicant determines that he/she needs to extend the time an officer(s) works at the assignment, the
Applicant sh'al! compensate officer{s) for a full hour worked if the Officer(s) works for more than 20 minutes andlor less 59 minutes
beyond the regularly scheduled time of the event.
~ Applicant must notify of acaneellation request of an Off·Duty Police Officer forty-eight (48) hours prior to the scheduled date of service.
Failure to do so will require the Applicant to compensate the assigned officer for a minimum of three (3) hOUfS.
APPLICANT INFORMATION
3i?V~ ,y\.Jaw0 fzJac! tv I~ J .Aff~i r~ 6v;J&tchi/(l
Business/Organization Name
Bu;siness/Organization Address
3>j, 1LJ Z ,'f>1dj
Phone Number
EVENT INFORMATION
Applicant Name
S'_Ut~;
City State -Zip Code
I ~ !tVl @ bat-N::. CAe s..r (. 6!?J
'Fax Number
5;7. 7'-fl. ~ ~'7 .Qsn~(
Cellular Number Type of Event
G (0~ 8cl~1(d COYlL{!!um'h6v+r-_Y:--"50~''-;--U~();:-;-:,O~_
Event Location AntiCipated Attendance
::2F75\2?i~==;=====
. . .... . . ....... .' ............. ,. . .
1 acknowledge and ecce, p~nClal responSibilities to pay all costs and fees assocla.ted with this request form prior to the service date(s):
~1==: ,___ 11.-,.3 -)U '_,_m_
Applicant's Signature Date
FOR OFFICE USES ONLY: 0 APPROVEOAS PRESENTED 0 DENIED 0 APPRO~ED WITH CONDITION
NO. Office: :x: NO. Radio: :x: NO, Hours
COMMENT: ________________________________________ ___
Estimated I
Total Cost ... $ _____ --'-POLICE DEPARTMENT
SIGNATURE DATE
ev~ wi \) VVI/dYe ~e5 . 11-16
ill; 1M {h< pOts.\' LJ:,.~;>t ItA ~~ )
CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT'
4795 SW 75th Avenue, Miami, FI 33155 (305) 668-7205 Fax (305) 668-7208·
Applicatio!1 to Conduct A Special Event Function on
Public Right-of-W.ay
South ~thtml
Plor.ldlt
~ ;nlUii
NOTE: ALL FIELDS SHALL BE FILLED. No action can be taken on this application until all questions have been answered. As set forth
in Ordinance No. 21-09-2013; temporary full roadway and sidewalk closure (NO SINGLE LANE ROADWAY CLOSURE PERMITIED) for
special events, eight (8) hours max. Schedule of fees is attached. Use blank paper if you need additional writing space. PLEASE PRINT
clearly, except for signature.
Contact Information: I I "3>~ iit&r! ~ {3i ad( (j; lluYfvI AffiLC§_~tthtl>1 !Au rL I4h() .................. ____ _
Business/Organization Name . Authorized Representative Name
~ Lit ~L' fi-33 )t.f3
City State Zip Code
J kA hf1@i:uZYX:Jus<=i . 0fVi .
E.Maii ---=::J
Business/Organization Address
~i '702-· 'i5~fj
Phone Number Fax Number
The following documents have been submitted with this permit application: rtJ Site plan I sketch of event. Clearly define boundaries and linear foot of road closures.
D Maintenance of Traffic (MOT) for vehicular and pedestrian traffic during event.
"In signing this application, I understand that separate City and/or County permits may be required for this project. Fwthermore, I am aware that I am
responsible for ensuring that the project is completed in accordance with the plans and specifications as stipulated in the permit approval conditions. As
well as acknowledge that any right-or-way closures will require at /e t off·duty officer, public works employee and barricades.»
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PRINT ME APPLI iA.NT SIGNATURE DATE
'1 -:-:-::::-:=-::-±r~~~.==--........... :<.....-""",,-_~++,,/o'-'~~-A~v'P~e;~\. CAROLINA SOLA '
NOTA ).) MY COMMISSION #FF131213 .
~~~--~~~~---------------------------F,lpridaNotaryselvice,co!!:.-.._ ;
"h:
Permit No:
----------~----.
Approved! "0
By Date c Permit Fee Comments Disapproved 0
0
12-16
CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT
4795 SW 75 1h Avenue, Miami, FI33155 (305) 668~7205 Fax (305) 668-7208
Public Right-of-Way
. Schedule of Fees
Ordinance Item Measurement
PERMIT FEES Minimum permit fee
Permit extension fee, for
60 day period
PERMANENT TRAFFIC
BARRICADE,
GUARDRAIL AND
GUIDEPOSTS Each 100 LF or fraction
TEMPORARY FULL
ROAD AND SIDEWALK No single lane roadway
CLOSURE closure permitted.
*For special event 8 hr.
period max., inc!. set up Per linear ft. of road,
time. Excludes city events rounded to the next
and events funded by the higher whole number in
cit~. ft., per day
TEMPORARY SIDEWALK
CLOSURE Each 25 SF or fraction
Permit requires French
barricades along curb or
EOP.* Maximum permit fee
TEMPORARY STAGING Flat Fee per day for first
AREA, CRANE, TRAILER, 5 days
TRUCK ON THE RIGHT-Every five days or
OF-WAY fraction thereof after
MAINTENANCE OF I ntrusion into and/or
TRAFFIC (MOT) using one-way lane
Roadways with two-way
traffic
Detour, per direction
Sidewalk intrusion, each
WORK WITHOUT After the fact permit fee:
PROPER PERMITS For any work performed
ANDIOR INSPECTIONS without proper permits Permit fees
Andlor inspections quadrupled
'Minimum, per day
PUBLIC WORKS
HOURLY RATE Non-supervisor
. Supervisor
13-16
Fee
SDuth 1\<SIB ... t
.1\' I Q ,. • d K
$150
$150
$85
$0.25
$75
$10,000
$200
$300
$100
$200
$100
$100
$1,000
$40
$45
CITY OF SOUTH MIAMI PARKING DIVISION
6130 Sunset Drive, South Miami, FI33143 (305) 668-2512 Fax (305) 663~6346
Parking Stalls/Meters Rentals Application
2.001
Pursuant to Section 15 C-l (a) (2) (b) of tht! Code of Ordinance, "Rental Fees for Public OniStree't curbside
spaces (Parking space) are $25.00 per space per day, seven days per week based on twenty-four (24) hour use",
Business/Organization Name Applicant Name
Business/Organization Address City State Zip Code
Phone Number Fax Number E-Mail
Name of Event: Type of Event: .. __ ".,..,-__ .
Purpose for utilizing parking meters:
Number of On/Street Start End
curbside spaces requested: . ___ _ ~ __ Time; ___ _ Time: ___ _
necessary, attach additional sheets)
I hereby certify the above information is true, correct and complete as of the date of this submittal. It is understoOd that
this applicant will be reviewed and may be adjusted periodically by City Staff; if any Information should change that I shall
amend or supplement this application within five business days of the change.
Applicant's Signature Date
FOR OFFICE USES ONLY: Permit No: ----------------------DDENIED D APPROVED AS PRESENTED 0 APPROVED WITH CONDITION
NO. Meter Days; :x NO. Meter: :x Daily Fee: ___ _
Comment:~ ____________________ ~ ______________________________ r-__________ ~
1$ t
PARKING DIVISION SIGNATURE DATE Estimated Total Cost
14-16
CITY OF SOUTH MIAMI PLANNING & ZONING DEPARTMENT
6130 Sunset Drive, South Miami, FI33143 (305) 663·6326 Fax (305) 668-7356
Hanging Banner Over Public Stre~t
Request Form for Special Event
South Mlttanl
Florida
::tOOl.
Application for the purpose of requesting approval to display banners over public streets promoting events as sel forth in Ordinance No.
10-07-1911; LDC Section 20-4.3(N). Complete this permit application form and submit the application to the Planning & Zoning
Department located in the Sylva Martin Building in front of City Hall. This application must be submitted at least 30 days prior to the event
date. An application fee of $300 must be paid at time of submittal. If approved by the City Commission, this fee covers installation and
removal of banner. If approved, take the permit and the banner to the City's Public Works Department located at 4795 SW 75 th Avenue
Miami, FL 33155, at least one week prior to the installation date. The Public Works Department will install and remove the banner on the
dates specified by the approved permit
Name of Non-far-
ProfitOrganization _____ . __ _
Organization
Address
Authorized Re-
presentative Name
ORGANIZATION
Phone No, ---
Rep. Title
-----~--------------~ ----------------------
EVENT
Event Name: Event Date: Event Type: ---------------------------------------
Approximate Installation Date Requested: thru ---------. ----------------
Banner Location Requested: D 5800 Sunset Drive D 5880 Sunset Drive
Briefly describe event for which you wish to display a banner in South Miami:
Applicant understands that the Banner installation is 1· 4 days before the advertised event day.·
» Installation and removal dates are based on workload. The City is not responsible for the condition of the banner during this period.
» Applicant agrees to pickup banner within seven (7) days after the event. The city may discard the banner(s) after the speCified period.
» Banner Specifications-30ft X 3·4ft wide, 60ft of Y2 (halij nylon rope with hooks and the banner must vents.
Applicant's Signature
PLANNING & ZONING OFFICE USE ONLY;
» Illustration of banner showing height, width ofthe banner, and lettering
~ Copy of liability and/or property damage insurance required
» Application fee $300 (per application)
Date
SUBMlITED REC'D BY: INITIAL
D
D
o
City Commission Approval Resolution No. Comm. Date: -_ .............. _ ........... _ ..... _ ... _ ... _ .. __ .... ..
Comment: ----------------------------------.--------
15-16
.~.
CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT
4795 SW 751h Avenue,'Miami, FI33155 (305) 663-6350 Fax (305) 668-7208
Special Event Pole Banner Application
Sout.h lVIlaxnJ
FlorId .. lIDtft.,., '"rnf' 20.)1; ,
This application must be fully completed and submitted with REQUIRED attachments such as: copy of a public liability
insurance policy and copy of the design with the banner dimensions listed. The $300 per 10 poles fee also include the
installation and removal of banners.
ORGANIZATION HOLDING EVENT
.... ___ ......... _ .. ____ . ___ .. _ ..... _..0_. ___ ..... _ ...... _ ............. _ ... _. ___ . __ .
Business/Organization Name Authorized Representative Name
~ ............ -.---.-~~ ....................... -.... ----. -~ _ ........ _-_ .. _ .......
Business/Organization Address City State Zip Code
,--~-:------,-----------------_ ....... _---_ .. __ ... __ ....................... _-_ .. __ ._-_ .. _ .......... -._-_._. ----
Phone Number Fax Number E-Mail
EVENT & BANNER INFORMATION
Event Name: Event Date:
Event Location:
-------------------~~---------
Event Type:
Approximate Installation Date: thru Total Duration:
-----------------------------------------Banner Size/Dimension: Pole Banner Description:
e:SUlncll,e. Installation and dates are based on WOfKIOB,Cl.
};> Applicant agrees to pickup banner(s) seven (7) days after the event. The city may discard the banner(s} after the specifledperiod.
};> Applicant u~derstands the. in~tallation IOGat~on(s} are approx~mate location(s). The [~:stallatiQn 1~1:)atl.on{s)is{arebased .onsiteavailal?llltyand
degree of dlfficultt-The City IS not responsible for the condition of the banner(s) during tHI~ penod.
'The applicant agrees to hold the City of South Miami, free and harmless from a/l Jiability that may be adjusted against it
and to reimburse the City for aI/ expenses of litigation in connection with the defense of claims as such liability and claims
may arise because of negligence in the performance of the operation, service, or act for which the permit was issued."
PRINT NAME APPLICANT SIGNATURE DATE
FOR OFFICE USE ONLY: Resolution NO.
--------------~----L..._J APPROVED AS PRESENTED 0 DENIED [ '1 APPROVED· WITH CONDITiON Permit. No. ______ _
Installation Date: Removal Date: Work Order NO. -------------------------------Comment:
-----------------------~I$----~I
PUBLIC WORKS SIGNATURE DATE Estimated Total Cost
16-16
., , .
"
CITY OF SOUTH MIAMI
SPECIAL EVENTS/MARKETING DIVISION
5800 SW 66Street. South Miami. FI33143 (305) 663-6319 Fax (30S) 668-7388
Special Events Clean-Up Deposit
Ref~nd Request Application
Sout.b Millmi
F I It" , d.:n.
In order to receive your clean-up deposit. (or a portion thereof). you must complete and return this form to the Sp'ecial Events I
Marketing Division, no. sooner than twenty~four (24) hours after your event. The Deposit.of Six Hundred Dollars ($600.00) is to defray
cost of litter clean-up. If clean-up is not required and your event occurs without any city damages and/or costly issues, $500 of your
deposit may be refunded back to you, A $100.00 non-!:ifundable administrative fee will be deducted from the $600.00 deeosit.
Event Name
Event Location
Event Date(s)
Event Start
Time
did you utilize sefvlcesoftheCltyof South Miami for c.learHlp?
were unscheduled Police Officer called out to your event?
were there any damages to any city and/or private propel1y?
have you paid all the required fees associated to your event?
Comments, problems and/or suggestions (if any)~ _____ " __________ _
If Refund Request Application is approved, would you like the payment to be: Mall Check 0
Refund to:
0' o
o
(Full Name &~. ---------.------~---------------
Mail Address):
"In signing this application. I understand that Refunds will not be processed until this form has been completed and signed
off by designated City Departments. If any cost incurred is outstanding. it will be deducted from deposit and that I will be
held responsible for any overages. It
Applicant's Signature Date
j j '11mW
FOR OFFICE USES ONLY;
Police Department _______________ Date Approved 0 Denied 0 Amount Due: ...:;.$ ___ _
Public Works Dep. Date ApprovedD Denied 0 Amount Due: ..;::$ ___ _
Parks & Recreation Date Approved 0 Denied 0 Amount Due: ..;::$ ___ _
Code Enforcement Date Approved 0 Denied 0 Amount Due: ..;:!;$ ___ _
Planning & Zoning.. Date. Approved 0 Denied D Amount Due: ..:.:$ ___ _
Parking Division Date Approved 0 Denie<!.O Amount Due: ""$ ___ _
FINANCE DEPARTMENT USEONL Y: [jRetu~ DepoSll~dd . Retum Portl~~ . [j Olltstaridi~gBalaricEl
. Total Amount Deposited: .,;:;.$ _______ Date: _______ Amount of Service Rendered:..;:;.$,.;,.. ______ _
Total Amount Returned: $ Date: Total Amount Owned: $
-------------~
Finance Department Authorized Signature: ___________ -...,.. ____ ___ Date:
, .... ", •• ,: "' •.. , ..... ",".,,,.,. '-",l" "'," "". '" ,'.,:." ',.dO > .. ,' '. .'.'
CITY MANAGER OFFICE USES ONLY: Review & Final Approval
City Manager Authorized Signature: _____________ ~_ . Date:
17-16
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E'gulbment:!
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THE CITY OF PLEASANT LIVING
Special Events Division
5800 SW 66 Street
South Miami, FL 33143
TO:
MLK REMIX
CITY SERVICE RENDERED
Staff -Stage Set-up / Breakdown
Stage Rental Fee
Staff -Clean-up
Large Murray Park Field @ $50/hour
Multi-Purpose Room @ $55/hour
Arts and Crafts Room @ $55/hour
COST ESTIMATE
I
DATE: 12/13/2016
QUANTITY PRICE
2 Staff -6 hours $516.72
1 $150
2 Staff -3 hours $258.36
6 Hours $300
6 Hours $330
6 Hours $330
Total Amount Due: $1,885.08
The Security Deposit will be returned upon payment of the above mentionedCity services rendered.
Please make checks payable to ...
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
THANK YOU!