1THE CITY OF PLEASANT LIVING
To:
FROM:
Via:
DATE:
SUBJECT:
BACKGROUND:
VENDORS &
AMOUNT:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
Quentin Pough, Director of Parks and Recreation I >
December 20, 2016 Agenda Item No.: __
A Resolution authorizing the City Manager to install light-emitting diode
(LED) light fixtures at Marshall Williamson Park from Miami Electric Masters,
LLC.
More than half of the sixteen (16) existing 175 watt metal halide security
light fixtures are disabled and require replacement at Marshall Williamson
Park. The City would pay approximately $18,000 dollars to replace the
existing park security lights; however, they are not cost effective and do not
generate energy savings to reduce the City's energy usage.
In an effort to improve safety, control homeless activity and enhance
Marshall Williamson Park, City staff desires to replace sixteen (16) existing
light fixtures with new light-emitting diode (LED) lamps. The benefits to
converting to LED include, but are not limited to, less maintenance, more
natural looking light, improved illumination at night, energy reduction, and
stable light output as compared to declining light output from traditional
metal halide light fixtures.
The proposed LED security light fixtures features up to 50,000 lifetime hours
and a 5-year warranty, whereas the existing metal halide fixtures features
only up to 10,000-20,000 lifetime hours and produces more energy at 175
watts per light, which creates no savings to the City.
Competitive proposals were sought from three (3) different sources of
supply; Miami Electric Masters, LLC was the lowest and most responsive
vendor.
Please find below a breakdown of all proposals:
VENDORS AMOUNT
MIAMI ELECTRIC MASTERS, LLC $13,596.320/
ELECTRICAL CONTRACTING SERVICE, INC. $21,320
DAVCO ELECTRICAL CONTRACTORS CORP. $27,426
(,fi
South'Miami
THE CITY OF PLEASANT LIVING
EXPENSE:
FUNO&
ACCOUNT:
ATTACHMENTS:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
Proposal amount is not to exceed $13,596.32 with a contingency amount of
$1,350 for a total amount not to exceed $14,946.32.
The expenditure shall be charged to the Citywide Parks ~mprovement,
account number 301-2000-572-6450, which has a balance of $824,108
j. before this request was made.
Resolution
Vendor Proposals
1 RESOLUTION NO.: _____ _
2
3 A Resolution authorizing the City Manager to install light-emitting diode (LED) light
4 fixtures at Marshall Williamson Park from Miami Electric Masters, LLC.
5
6 WHEREAS, more than half of the sixteen (16) existing 175 watt metal halide security light
7 fixtures are disabled and require replacement at Marshall Williamson Park; and
8
9 WHEREAS, the existing light fixtures produce poor illumination at night, are not cost
10 effective and do not generate energy savings to reduce the City's energy usage; and
11
12 WHEREAS, in an effort to improve safety, control homeless activity and enhance Marshall
13 Williamson Park, City staff desires to convert all sixteen (16) light fixtures with new light-emitting
14 diode (LED) light fixtures; and
15
16 WHEREAS, the benefits to converting to LED include, but are not limited to, less
17 maintenance, more natural looking light, improved illumination at night, energy reduction, and
18 stable light output, as compared to declining light output from traditional metal halide light
19 fixtures; and
20
21 WHEREAS, competitive proposals were sought from at least three (3) different sources of
22 supply; Miami Electric Masters, LLC was the lowest and most responsive vendor; and
23
24 WHEREAS, the City desires to provide a contingency of $1,350 over the proposal amount for
25 unknown factors that may arise during the work; and
26
27 WHEREAS, the total expenditure shall not to exceed $14,946.32.
28
29 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY
30 OF SOUTH MIAMI, FLORIDA THAT:
31
32 Section 1: The City Manager is authorized to expend an amount not to exceed $13,596.32
33 to Miami Electric Masters, LLC. for installation .of light-emitting diode (LED) type light fixtures at
34 Marshall Williamson Park. The City Manager is also authorized to expend an additional $1,350 over
35 the proposal amount of $13,596.32 for unknown factors.
36
37 Section 2: The total expenditure shall be charged to the Citywide Parks Improvement,
38 account number 301-2000-572-6450, which has a balance of $824,108 before this request was
39 made.
40
41 Section 3: If any section clause, sentence, or phrase ofthis resolution is for any reason held
42 invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the
43 validity of the remaining portions of this resolution.
44
45 Section 4: This resolution shall become effective immediately upon adoption.
46
47
48 PASSED AND ADOPTED this day of ,2016
49
50 ATTEST: APPROVED:
51
52
53 CITY CLERK MAYOR
54
55 READ AND APPROVED AS TO FORM COMMISSION VOTE:
56 LANGUAGE, LEGALITY AND EXECUTION Mayor Stoddard
57 THEREOF Vice Mayor Welsh
58 Commissioner Edmond
59 Commissioner Liebman
60 CITY ATTORNEY Commissioner Harris
61
Billing Address
Armando Munoz
6125 Southwest 68th Street
South Miami, FL 33143 USA
LED Poles
Miami Electric Masters, LLC.
8950 SW 74 Ct. #1612
Miami, FL 33156
(305) 928-3674
info@MiamiElectricMasters.com
Lie # EC13007692
Estimate Details
Estimate 13349135
Job 19762
Estimate Date 12/5/2016
Technician 'Michael Salcedo
Customer PO
Job Address
Armando Munoz
6125 Southwest 68th Street
South Miami, FL 33143 USA
Your Your
Task #
BTA-0005-
0005
Description Quantity Price Total
Wire and Install LED heads with new brackets. This includes lift, LED head, brackets, lift rental 16.00 $849.77 $13,596.32
and all miscellaneous materials.
Task is included in price.
Sub-Total $13,596.32
Tax $0.00
Total $13,596.32
Thank you for allowing Miami Electric Masters the opportunity to serve you. Payment terms are due on receipt. After goods are delivered
and signed for, our responsibility ceases. Title of ownership of this material remains with Miami Electric Masters, LLC. until bill is paid in
full. Any costs incurred as a result of non-payment of inVOices, fees, plus finance charge of 1.5% per month from date of billing, will be
sustained by customer, including court costs and attorney's fees. Miami Electric Masters' services does not include patching or painting.
Thank you for allowing Miami Electric Masters, LLC. the opportunity to provide an estimate. We look forward to serving your electrical
needs. This proposal may not include any building permits or processing fees. This proposal does not include patching, painting, and any
additional work inspector may require in future. We may withdraw the proposal if not accepted within 30 days.
Please be advised by accepting doing business with us our terms of agreement include that should we have to institute collection
procedures you will be responsible for all collection fees including attorney's fees, and should court action be required you agree that
jurisdiction for the same is in Miami Dade County, Florida.
Important: Read all instructions prior to installation.
150W Shoebox Area Light
Features Samsung 3535 LEDs delivering an extremely
efficient 85 or more lumens per watt
-49°F to 113°F ambient working temperature
85°/135° optics improve visibility with wider area
illumination over traditional cone reflected units
IP65 rated for indoor or damp locations
Removable Cover allows easy access to driver and
• mounting arm hardware •
~~~~~~~~~~.W~~.~~~~A~~~~."~.~~~~~~~*.~.M~~"~~~~~~M~~ftW~~~~U~"~~~~
Height Beam Diameter
Samsung 3535
100-277VAC
75 CRI
14.500
LUX
Die Cast Aluminum
13.5" x 13.5" x 2.625"
150W±6W
5000K±300K
1.375 Amps
. r-••••• --~~--~~--••••• -••• ~--------•••••••• -~--______ A.M._ •• M _____ R_~ · · · ·
·
200W LED Shoebox Area Light
~ __ ~_~~~ ... ____ ~_.~M. __ ~ __ ~ •. ~. _____ ~_* •• __ ~ ___ •••• ______ •••• ____ ~_~4 .~~~~~ __ ~ __ ~M~~.~M~ ____ ~_M~A~ ____ ~_fl&~~.
-:::::::::::::~::::::::::::::::~:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
Fixed Arm Large Square
Part Number: SBAL-FALS
Fixed Arm Large Round Mount Kit
Part Number: SBAL-FALR
,
,
~*~~~~~~~~~~~~~~~~~~~*~M~~~~~~H~~~~~~~~*~M~~~~~*~~~~~~~***~_~~~~M~*~~~~~~M**~~~~~"M~*~~~~*~~~~~~~~*~*~~~~~~KMK~~~~****_~~~~~~*~M~~~~8*~~a
.
STEP 1
1 .1-REMOVE SIX SCREWS AND DRIVER COVER
DRIVER COVER
STEP 3
3.1-REMOVE LARGE CAP SCREW AND SWIVEL
MOUNT
3.2-REMOVE THE M6 SOCKET CAP SCREWS,
MOUNT, AND GASKET
SWIVEL MOUNT
MOUNT
GASKET
STEP 2
2.1-REMOVE THE DRIVER CLAMPS AND DRIVER
(DO NOT DISCONNECT ELECTRICAL
CONNECTIONS)
DRIVER CLAMP
DRIVER
1 '
I. ____ • ___________ •• _________ • ___________ ~ ___ • __ • ______ ._ . .J
i STEP 4
T 4.1-ATTACH NEW SBAL-FALR OR SBAL-FALS
i MOUNT, GASKET, AND SECURE WITH
1 PROVIDED M6 SOCKET CAP SCREWS.
I 4.2-REATTACH THE DRIVER WITH DRIVER
I CLAMPS IN STEP 2
, 4.3-REATTACH THE COVER IN STEP 1
!
SBAL-FALR or
SBAL-FALS
GASKET
M6S0CKET
CAP SCREWS
. ~-------------------------------------------------"----------------------------------------------------------------.-------------------~
Electrical Contracting Service, Inc.
Fax 305-820-0553
Phone 305-556-0041
2375 West 77th Street
Hialeah, FL 33016
NAME/ADDRESS
City of South Miami
Attn: Armando Munoz
5800 SW 66th Street
South Miami, FL 33143
DESCRIPTION
MARSHALL WILLIAMSON LED LIGHTING
REPLACEMENT
All necessary labor, material &equipment to complete
the following:
1. Remove 16 existing HID fixtures from poles.
2. Provide & install 16 new LED lights on existing
poles. LED lights will be based on the wattage of the
existing fixtures.
3. Existing poles to remain.
Fixtures (lot cost)
Labor (lot cost)
QUOTE IS GOOD FOR 60 DAYS FROM TODA YS DATE
QTY
IEstimate
DATE ESTIMATE NO.
12/5/2016 2363
PROJECT
Marshall Willi a ...
COST TOTAL
1 16,400.00 16,400.00
1 4,920.00 4,920.00
TOTAL $21,320.00
December 7, 2016
ELECTRICAL
CONTRACfORS CORP. Attention: Armando E. Munoz Jr. /
Park Superintendent City of South Miami
City of South Miami Recreation & Parks
6130 Sunset Dr.
South Miami, FL. 33143
Reference: Exterior Fixture Replacement at Marshall-Williamson Park 6125 SW 68 Street, South
Miami, FL.
Davco Electrical Contractors Corp. is pleased to provide this proposal to provide supervision, labor,
equipment and materials to install (16) LED exterior fixtures and vandal shield as per the scope provided
below for the total sum of:
TWENTY-SEVEN THOUSAND FOUR HUNDRED TWENTY· SIX DOLLARS
$27,426.00
Scope of Work:
1. Remove and demo (16) existing fixtures.
2. Install (16) new LED fixtures on existing poles connect to existing circuit.
3. Install (16) new vandal shield.
Notes & Conditions
1. PRICE IS BASED ON A NORMAL 40-HR WORK WEEK.
2. Permit fee and engineering unless specifically stated above in scope is excluded.
3. Any additional work or material beyond this scope will be additional.
4. Price excludes wind load calculations
5. Existing poles to be reused.
6. New LED fixture to be used in project.
7. Proposal includes vandal shield.
Davco reserves the right to withdraw this proposal if not accepted and received in this office within (30)
days. This proposal is also conditioned upon the premises being in the physical state that they are in as of
this proposal date. In the event there is a change to the physical condition of the premises requiring
additional work, in the sole discretion ofDavco Electrical Contractors Corp., additional costs may be
incurred. RespecZ·
d~-i~~Y~ -. ~.JC:P;,J,",v
a17cial Seni J
E /. stlmator
Davco Electrical Contractors Corp
Commercial 0 EC673 0 jndustrial
Boynton Beach: (561) 732-3434 0 Boca Raton: (561) 338-68470 Fax: (561) 732-3414 0 www.davcoelectric.com
4885 Park Ridge Boulevard 0 Boynton Beach, Florida 33426-8316