8THE CITY OF PLEASANT LIVING
To:
FROM:
Via:
DATE:
SUBJECT:
BACKGROUND:
VENDORS &
AMOUNT:
AMOUNT:
ACCOUNT:
ATTACHMENTS:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
Quentin Pough, Director of Parks and Recreation g
November 15, 2016 Agenda Item No.: __
A Resolution authorizing the City Manager to procure maintenance and
repair services for sport field lighting from Electrical Contracting Services at
two (2) City parks.
Park staff conducted an assessment at Palmer Park and Murray Park and
concluded that approximately thirty-eight (38) lamps require replacement.
Proper lighting will help ensure a safer and quality playing environment for
the public.
Competitive proposals were sought from three (3) different sources of
supply; Electrical Contracting Services was the lowest and most responsive
vendor.
A contingency in the amount of $2,000 will be included over the proposal
amount to address for unknown factors that may arise s,uch as new wiring,
additional ballast, fuses and/or lamps.
Please find below a breakdown of all proposals:
VENDORS AMOUNT
ELECTRICAL CONTRACTING SERVICES $18,856./
DAVCO ELECTRICAL CONTRACTORS CORP. $21,043
CANSECO ELECTRICAL CONTRACTORS, INC. $57,929
Proposal amount is not to exceed 18,856 with a contingency amount of
2,000 for a total amount not to exceed 20,856.
The total expenditure in the amount of $20,856 shall be charged to the
Citywide Parks Improvement, account number 301-2000-572-6450, which
has a balance of $845,409 before this request was made.
Resolution
Vendor Proposals
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RESOLUTioN NO.: __________ _
A Resolution authorizing the City Manager to procure maintenance and repair services for
sport field lighting from Electrical Contracting Services at two (2) City parks.
WHEREAS, park staff conducted an assessment at Palmer Park and Murray Park and
concluded that approximately thirty-eight (38) lamps require replacement; and
WHEREAS, proper lighting will help ensure a safer and quality playing environment for
the public; and
WHEREAS, competitive proposals were sought from three (3) different sources of
supply; Electrical Contracting Services was the lowest and most responsive vendor; and
WHEREAS, a contingency in the amount of $2,000 will be included over the proposal
amount to address for unknown factors that may arise such as new wiring, additional ballast,
fuses and/or lamps.
19 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
20 . CITY OF SOUTH MIAMI, FLORIDA THAT:
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Section 1. The City Manager is authorized to pay Electrical Contracting Services for an
amount not to exceed $18,856 for maintenance and repair services for sport field lighting at
Murray Park and Palmer Park. The City Manager is authorized to expend an additional $2,000
over the proposal amount of $18,856 for unknown factors.
Section 2. The total expenditure in the amount of $20,856 shall be charged to the
Citywide Parks Improvement, account number 301-2000-572-6450, which has a balance of
$845,409 before this request was made.
Section 3. Severability. If any section clause, sentence, or phrase of this resolution is
for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding
shall not affect the validity of the remaining portions of this resolution.
34 Section 4. Effective Date. This resolution shall become· effective immediately upon
35 adoption by vote of the City Commission.
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PASSED AND ENACTED this __ day of _____ , 2016.
ATTEST: APPROVED:
CITY CLERK MAYOR
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READ AND APPROVED AS TO FORM:
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
CITY ATTORNEY
COMMISSION VOTE:
Mayor Stoddard
Vice Mayor Welsh
Commissioner Edmond
Commissioner Liebman
Commissioner Harris
;~>' Soulhil~"liamj
Company Name:
Attention:
1\" .. -fA".' (ll' r'I~·:!~;W·t 11'r 1:::1,
City of South Miami
REQUEST FOR QUOTATION
COMPETITIVE PRICING Tax Exempt#: 85-8012621693C-1
Electrical Contracting Services
Chuck Floyd Bussiness Number: 305-556-0041
Date Quote Needed By: 11.03.16 Delivery DateITime: TBD ------------------------------Scope of Work: Repair 26 field lights at Murr.1Y Park. 5800 SW 66th Street, Soutb Miami, FL. 33143
ITEM QUANTITY UNIT SIZE DESCRIPTION -UNIT COST TOTAL COST
1. 26 NA 1500 Watt MH Straight Lamps $48.00 $1,248.00
2. 20 NA 1500 Watt Ballast 480V Kits $192.00 $3,840.00
. ........ -.~ ••• M ......... _ '" .H._._. __ . ____ ' __ ·_" ___ ""· ., .. ",-.. " ... ._" .. " ...... ____ ... _ ••• ___ " ........... n ............. _n ...... _ ..... • •• •• ___ •••••••
••••• n •• •...•. ... •.•...... _ ........................ _ ........ h._ ... n ... " ....... __ ···_·· -...............
3. 13 NA KTKFuses S12.00 $156.00
(or other brand)
4. 43 Per Hour Crane with Operator $105.00 $4,515.00
5. 43 Per Hour ForemanlElectrician $83.00 $3,569.00
6. 4 Per Hour SupervisorlMaster Electrician $40.00 $160.00
QUOTATION VALID FOR ~ DAYS Subtotal $13,488.00
The successfol vendor will be required to provide a W-9 form and a certificate of insurance (COl) Applicable Discounts $0.00
naming the City of South Miami as additionally insured In addition, the successful vendor will need to be
registered under the City of South Miami's vendor registration list. TOTAL $13,488.00
11.02.16
Murray Park, 5800 SW 66th Street,
South Miami, FL 33143
786-859-3211
Armando Munoz
Parks Superintendent
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C' ',"~,f . Jout 1" jvllaml Ii:,' ('I',' t.) rk,ll;xlll\'n:,
City of South Miami
REQUEST FOR QUOTATION
COMPETITIVE PRICING Tax Exempt#: 85-8012621693C-l
Company Name: Electrical Contracting Services
Attention: CbuckFloyd Bussiness Number: 305-556-0041
Date Quote Needed By: 11.03.16 Delivery Date/Time: TBD
Scope of Work: Repair 15 fie~d lights at Paimer Pari .. , 6100 SW 67tb Ayenue, South Miami, FL. 331~3
ITEM QUANTITY UNIT SIZE DESCRIPTION
1. 12 NA 1500 Watt MH Straight Lamps
2. 10 NA 1500 Watt Ballast 480V Kits
------_ .... _ .. " .............. ---.... -. --
KTKFuses 3. 10 NA (or otber brand)
4. 14 Per Hour Crane with Operator
5. 14 Per Hour ForemanJElectrician
6. 3 Per Hour SupervisorlMaster Electrician
QUOTATION VALID FOR 30 DAYS
The successful vendor will be required to provide a W-9 form and a certificate of insurance (COl)
naming the City of South Miami as additionally insured. In addition. the successful vendor will need to be
VENDOR
SIGNATURE:
Title:
registered under the City of South Miami's vendor registration list.
cl7I
tl L c~'iJ el\ t-
Date:
Delivery Location:
Contact Number:
REQUESTED BY:
UNIT COST TOTAL COST
$48.00 $576.00
$192.00 $1,920.00
.----------------------------.... ---~---.-.. ------_ .. _--------_.--._-----_ .. _----------
$12.00 $120.00
$105.00 $1,470.00
$83.00 $1,162.00
$40.00 $120.00
Subtotal $5,368.00
Applicable Discounts $0.00
TOTAL $5,368.00
11.02.16
Palmer Park, 6100 SW 67th Ave.,
South Miami, FL 33143
786-859-3211
Armando Munoz
Parks Superintendent
;
October 25,2016
ELECTRICAL
CONTRACIORS CORP. Attention: Quentin Pough, CPRP / Director of Park Recreation
South Miami Recreation & Park
6130 Sunset Drive
South Miami, FL. 33143
Reference: Repair 26 Field Lights at Murray Park 5800 SW 66 Street South Miami, FL.
Davco Electrical Contractors Corp. is pleased to provide this proposal to provide supervision, labor,
equipment and materials to repair (26) field lights as per the scope provided below for the total sum of:
FOURTEEN THOUSAND NINE HUNDRED SEVEN DOLLARS
$14,907.00
Scope of Work and Materials and Labor,Equipment:
1. 1000Watt MH Lamps 26 @ $59.00ea ............................................. $1,534.00
2. 1000Watt MH Ballast 20 @ $196.00ea ............................................ $3920.00
3. KTK Fuses 13 @ $11.00ea .. , ....................................................... $143.00
4. Crane with Operator $140.00 per hr @ 43hrs .................................... $6,020.00
5. Foreman/Electrician $70.00 perhr @43hrs ...................................... $3,010.00
6. Supervision $70.00 per hr @ 4hrs ................................................. $280.00
Notes & Conditions
1. PRICE IS BASED ON A NORMAL 40-HR WORK WEEK.
2. Permit fee and engineering unless specifically stated above in scope is excluded.
3. Any additional work or material beyond this scope will be additional.
Davco reserves the right to withdraw this proposal if not accepted and received in this office within (30)
days. This proposal is also conditioned upon the premises being in the physical state that they are in as of
this proposal date. In the event there is a change to the physical condition of the premises requiring
additional wor , in the s Ie discretion ofDavco Electrical Contractors Corp., additional costs maybe
incurred.
Mar ial Seni Jr.
Estimator
Davco Electrical Contractors Corp
Commerclale EC673 e Illdus/rial
Boynton Beach: (561) 732-3434. Boca Raton: (561) 338-6847 e Fax: (561) 732-3414. www.davcoelectric.com
4885 Park Ridge Boulevard. Boynton Beach, Florida 33426-8316
October 17, 2016
ELECTRICAL
CONTRACTORS CORP. Attention: Quentin Pough, CPRP / Director of Park & Recreation
South Miami Recreation & Parks
6130 Sunset Drive
South Miami, FL. 33143
Reference: Repair Field Lights at Palmer Park 6100 SW 67th Ave South Miami, FL. 33143
Weare pleased to submit our proposal to furnish all required equipment, tools, material, labor and
supervision to repair field lights at the above referenced site as per the breakdown provided below, for the
sum of:
SIX THOUSAND ONE HUNDRED THIRTY-SIX DOLLARS
$6,136.00
Scope of work and materials and labor and equipment
1. 1500 Watt MH Straight Lamps $63.00 ea @ 12 .......................... $
2. 1500 Watt Ballast 480V Kits $212.00 ea @ 10 ........................... $
3. KTK Fuses $11.00 ea @ to ................................................ $
4. Crane with Operator $140.00 per hr @ 14 ............................... $
5. Foreman/Electrician $70.00 per hr @ 14 ............................... $
6. Supervisor at $70.00 per hr @ 3 ......................................... $
756.00
2,120.00
110.00
1,960.00
980.00
210.00
$ 6,136.00
Notes & Conditions
1. PROPOSAL IS BASED UPON WORK DURING NORMAL 40 HOUR WORK WEEK.
2. Any additional work or material beyond this scope will be additional.
We reserve the right to withdraw this proposal if it is not accepted and received in this office within thirty
(30) days. This proposal is conditioned upon the premises being in the physical state that they are in as of
this date. In the event there is a change to the physical condition of the premises requiring additional work,
in the sole discretion ofDavco Electrical Contractors Corp., additional costs may be incurred.
ted,
arcial Seni Jr.
stimator
Davco Electrical Contractors Corp.
Commercial. EC673 • Industrial
Boynton Beach: (561) 732-3434. Boca Raton: (561) 338-6847. Fax: (561) 732-3414. www.davcoelectric.com
4885 Park Ridge Boulevard. Boynton Beach, Florida 33426-8316
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City of South Miami
REQUEST FOR QUOTATION
COMPETITIVE PRICING Tax Exempt#: 85-8012621693C-l
Company Name: Canseco Electrical Contractors, Inc.
Attention: Ramon Canseco Jr. Bussiness Number: 305-265-9909
Date Quote Needed By: 11.07.16 Delivery Daterrime: TBD -------------------------------
Scope of Work: Repair 15 field lights at Palmer Park, 6100 SW 67th Avenue, South Miami, FL. 33143
ITEM QUANTITY UNIT SIZE DESCRIPTION
1. 12 NA 1500 Watt MH Straight Lamps
2. 10 NA 1500 Watt Ballast 480V Kits
3. 10 NA KTKFuses
(or other brand)
4. 1 1 week Lift with Operator
5. 14 Per Hour Electrician
6. 3 Per Hour SupervisorlMaster Electrician
QUOTATION VALID FOR 30 DAYS
The successful vendor will be required to provide a W-9 form and a certificate of insurance (COl)
naming the City of South Miami as additionally insured In addition, the successfitl vendor will need to be registered
under the City of South Miami's vendor registration list.
VENDOR ~ n/7JI~ SIGNATURE:
-~v I'
Title: Operation Manager
EXCLUDES: Fixture Housing I Site Restore I Maintenance I Light
Contactors I Wiring I Replace Support or Hardware I Permit
Date:
Delivery Location:
Contact Number:
REQUESTED BY:
Unit Cost TOTAL COST
$295.00 $3,540.00
$650.00 $6,500.00
$313.00 $3,130.00
$4,800.00 $4,800.00
' $95.00 $1,330.00
$115.00 $345.00
Subtotal $19,645.00
Applicable Discounts $0.00
TOTAL $19,645.00
11.04.16
Palmer Park, 6100 SW 67th Ave.,
South Miami, FL 33143
786-859-3211
Armando Munoz
Parks Superintendent
.-
/" (If -"'. . tit. . South" lvltami I ill' (Av ,-" Flp "":';! I i"rr
City of South Miami
REQUEST FOR QUOTATION
COMPETITNE PRICING Tax Exempt#: 85-8012621693C-l
Company Name: Canseco Electrical Contractors, Inc.
Attention: Ramon Canseco Jr. Bussiness Number: 305-265-9909
Date Quote Needed By: 11.07.16 Delivery Daterrime: TBD
Scope of Work: Repair 26 field lights at Murray Park, 5800 SW 66th Street, South Miami, FL. 33143
ITEM QUANTITY UNIT SIZE DESCRIPTION
1. 26 NA 1500 Watt MH Straight Lamps
2. 20 NA 1500 Watt Ballast 480V Kits
3. 13 NA KTKFuses
(or other brand)
4. 1 2 weeks (Lift) with Operator
5. 43 Per Hour Electrician
6. 4 Per Hour SupervisorlMaster Electrician
QUOTATION VALID FOR 30 DAYS
The successful vendor will be required to provide a W-9 form and a certificate of insurance (COl)
naming the City of South Miami as additionally insured. hi addition, the successful vendor will need to be registered
VENDOR
SIGNATURE:
under the City of South Miami's vendor registration list.
ffi7 "/7 fl6
I
Title: Operation Manager
EXCLUDES: Fixture Housing / Site Restore / Maintenance / Light
Contactors / Wiring / Replace Support or Hardware / Permit
Date:
Delivery Location:
Contact Number:
REQUESTED BY:
umTCOST TOTAL COST
$295.00 $7,670.00
$650.00 $13,000.00
$313.00 $4,069.00
$9,000.00 $9,000.00
$95.00 $4,085.00
$115.00 $460.00
Subtotal $38,284.00
Applicable Discounts $0.00
TOTAL $38,284.0~
11.04.16
Murray Park, 5800 SW 66th Street,
South Miami, FL 33143
786-859-3211
Armando Munoz
Parks Superintendent
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