7THE CITY OF PLEASANT LIVING
To:
VIA:
FROM:
DATE:
SUBJECT:
BACKGROUND:
AMOUNT:
ACCOUNT:
SUPPORT:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
Kelly Barket Jr., Director of Public Works
Agenda Item NO':~ November 15,2016
A Resolution approving and authorizing the City Manager to continue with
the existing Miami-Dade County contract with Mansfield Oil Company of
Gainesville, Inc. for the purchase and delivery of bulk fuel gasoline and
diesel for the City's vehicle fleet and equipment. Including the initial
purchase made during October 2016.
Bulk fuel gasoline and diesel must be purchased for the City's vehicle fleet
and equipment. The City Manager wishes to continue to piggyback on
Miami-Dade County Contract No.: 3143-9/18 with Mansfield Oil Company
of Gainesville, Inc.
The City of South Miami desires to continue utilizing the Miami-Dade
County Contract under the Terms and Conditions as set forth in the
solicitation and agreement between Miami-Dade County and Mansfield Oil
Company. The current contract is valid until April 2017. Miami-Dade
County will proceed with the procurement process of selecting a fuel
vendor at that time.
Not to exceed $383,860
001.1760.519.5230
001.13 10.513.5230
QO 1.1410.513.5230
001.1610.524.5230
001.1620.524.5230
001.1640.524.5230
001.1910.521.5230
001.2000.572.5230
001.1750.519.5230
Public Works Fuel with a balance of $162;451
City Manager Fuel with a balance of $840
Finance Division Fuel with a balance of $1 ,750
Building Division Fuel with a balance of $1,400
Planning Division Fuel with a balance of $126
Code Enforcement Fuel with a balance of $2,400
Police Fuel with a balance of $189,980
Recreation Fuel with a balance of $13,230
PR Landscape Fuel with a balance of $1 1,683
Agreement with Mansfield Oil Company
Miami-Dade County Award Sheet
RESOLUTION NO.: ________ _
2 A Resolution approving and authorizing the City Manager to continue with
3 the existing Miami-Dade County contract with Mansfield Oil Company of
4 Gainesville, Inc. for the purchase and delivery of bulk fuel gasoline and diesel
5 for the City's vehicle fleet and equipment. Including the initial purchase made
6 during October 2016.
7 WHEREAS, the City Manager wishes to continue purchasing bulk fuel gasoline and diesel
8 for the City's vehicle fleet and equipment; and
9
10 WHEREAS, the City Manager wishes to continue ensuring the lowest possible cost for
i 1 the purchase of bulk fuel gasoline and diesel for the City vehicles fleet and equipment; and
12
13 WHEREAS, the City Manager wishes to continue to piggyback on Miami-Dade County
14 Contract No.: 3143-9/18 with Mansfield Oil Company of Gainesville Inc; and
15
16 WHEREAS, the City of South Miami desires to continue utilizing the Miami-Dade County
17 Contract under the Terms and Conditions as set forth in the solicitation and agreement between
18 Miami-Dade County and Mansfield Oil Company. The current contract is valid until April 2017.
19
20 WHEREAS, Miami-Dade County will proceed with the procurement process of selecting
21 a fuel vendor at that time.
22
23 WHEREAS, the expenditure be charged to departmental fuel account numbers 001-
24 1760-519-5230 (Public Works Fuel & Lube) with a current balance of $162,451,
25 001.1310.513.5230 (City Manager Fuel) with a current balance of $840, 001.1410.513.5230
26 (Finance Division Fuel) with a current balance of $1,750, 001.1610.524.5230 (Building Division
27 Fuel) with a current balance of $1,400, 001.1620.524.5230 (Planning Division Fuel) with a
28 current balance of $126, 001.1640.524.5230 (Code Enforcement Division Fuel) with a current
29 balance of $2,400, 001.1910.521.5230 (Police Division Fuel) with a current balance of $189,980,
30 001.2000.572.5230 (Recreation Fuel) with a current balance of $13,230 and 001.1750.519.5230
31 (PR Landscape Fuel) with a current balance of $11,683.
32
33 NOW, THEREFORE, BE IT RESOLVED THE MAYOR AND CITY COMMISSION OF THE CITY
34 OF SOUTH MIAMI, FLORIDA:
35
36 Section 1. The City Manager is authorized to expend an amount not to exceed $383,860
37 with Mansfield Oil Company of Gainesville Inc, for the purchase and delivery of bulk fuel
38 gasoline and diesel, charged to various departmental fuel account numbers.
39
40 Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is
41 for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding
42 shall not affect the validity of the remaining portions of this resolution.
43
44 Section 3. Effective Date: This resolution shall take effect immediately upon
45 enactment.
46
47
48
49
50
51
PASSED AND ENACTED this __ day of ____ -', 2016.
ATIEST: APPROVED:
52
53
54 CITY CLERK MAYOR
55
56
57 READ AND APPROVED AS TO FORM, COMMISSION VOTE:
58 LANGUAGE, LEGALITY AND Mayor Stoddard:
59 EXECUTION THEREOF Vice Mayor Welsh:
60 Commissioner Edmond:
61 Commissioner Liebman:
62 Commissioner Harris:
63 CITY AlTORNEY
CONTRACT
THIS AGREEMENT made and entered into this __ day of November, 2016, by and
between the City of South Miami, a Florida municipal Corporation by and through its City
Manager (hereinafter referred to as "City") and Mansfield Oil Company of Gainesville Inc.,
(hereinafter referred to as "Contractor").
WITNESSETH:
WHEREAS, the "Miami-Dade County" solicited bids, pursuant to ITO No. 6-2015 and
Contract No. 3143-9/18, for Gasoline and Diesel Fuel; and
WHEREAS, the Miami-Dade County, after completing a competitive bidding process,
awarded a contract to Contractor, and
WHEREAS, the City of South Miami desires to utilize the Miami-Dade County Contract
and pursuant to authority of the City of South Miami's Charter.
NOW, THEREFORE, the City and the Contractor, each through their authorized
representative/official, agree as follows:
1. The City desires to enter into a Contract, under the same terms and conditions as set
forth in the solicitation and the agreement between Miami-Dade County and Contractor, pursuant
ITO No. 6-2015 and Contract No. 3143-9/18 for the 2016/2017 fiscal year for the balance of the
Miami-Dade County contract term, including any authorized extensions.
2. The City has reviewed the contract and agrees to the terms and conditions and
further agrees to the fair and reasonableness of the pricing. Contractor hereby agrees to provide
such services under the same price(s), terms and conditions as found in the solicitation documents
and the response to the solicitation, pertinent.copies of which are attached hereto as Attachment A,
&B and made a part hereof by reference, and the agreement andlor the award between Miami-
Dade County and Contractor, pursuant ITO No. 6-2015 and Contract No. 3143-9/18, a copy of
which, including any amendments and addendums thereto, is attached hereto and made a part
hereof by reference.
3. All references in the contract between Miami-Dade County and Contractor, shall
be assumed to pertain to, and are binding upon Contractor and the City of South Miami. All
decisions that are to be made on behalf of the County, as set forth in the Miami-Dade County's
ITO No. 6-2015 and Contract No. 3143-9/18 and its agreement with Contractor, shall be made by
the City Manager for the City of South Miami. The term of the contract, including all extensions
authorized by the contract shall not exceed five years. Notwithstanding anything contained in the
ITO No. 6-2015 and Contract No. 3143-9/18 etc. or the Miami-Dade County contract to the
contrary, this agreement shall be governed by the laws of the State of Florida and venue for all
dispute resolutions or litigation shall be in Miami-Dade County, Florida.
4. Public Records: Contractor and all of its subcontractors are required to comply
with the public records law (s.119.0701) while providing goods and/or Services on behalf of the
CITY and the Contractor, under such conditions, shall incorporate this paragraph in all of its
subcontracts for this Project.
Thomas F. Pepe -7-16-14
Page 1 of2
5. Waiver Jury Trial: City and Contractor knowingly, irrevocably voluntarily and
intentionally waive any right either may have to a trial by jury in State or Federal Court
proceedings in respect to any action, proceeding, lawsuit or counterclaim arising out of the
Contract Documents or the performance ofthe Work thereunder.
6. Validity of Executed Copies: This agreement may be executed III several
counterparts, each of which may be construed as an original.
7. Attorneys' Fees and Costs: In the event of any litigation between the parties
arising out of or relating in any way to this Agreement or a breach thereof, each party shall bear
its own costs and legal fees. Nothing contained herein shall prevent or prohibit the right to be
indemnified for any attorney fees incurred in the defense of an action by a person or entity who is
not a party to this Agreement.
8. Severability: If any term or provision of this Agreement or the application thereof
to any person or circumstance shall, to any extent, be invalid or unenforceable, the remainder of
this Agreement, or the application of such term or provision to persons or circumstances other
than those to which it is held invalid or unenforceable, shall not be affected thereby and each term
and provision of this Agreement shall be valid and enforceable to the fullest extent permitted by
law.
IN WITNESS WHEREOF, and as the duly authorized act of the parties, the undersigned
representatives of the parties hereto have caused this instrument to be signed in their respective
names by their proper officials on or before the day and year first above written.
Mansfield Oil Company of Gainesville, Inc .
. By: _________________ _
(type name and title of signatory above)
ATTEST: CITY OF SOUTH MIAMI
By: ______________________ By: ___________________ __
Maria M. Menendez, CMC
City Clerk
Read and Approved as to Form,
Language, Legality and Execution
Thereof
By: ____ _
Thomas F. Pepe
City Attorney
Thomas F. Pepe -7-16-14
Page 2 of2
Steven Alexander
City Manager
MIAMI.'
'tNI)!lt] iiiiII' __ _
CONTRACT AWARD SHEET
Internal Services Department
Procurement Management Services Bid No. 3143-9/18-8
Award Sheet
DIVISION
BID NO.: 3143-9/18-8 PREVIOUS BID NO.:
TITLE: GASOLINE AND DIESEL FUEL PRE-QUAL
CURRENT CONTRACT PERIOD: 05/0112016 through 04/30/2017
Total # of OTRs: 9
MODIFICATION mSTORY
Bid No. 3143-9/18-8 Award Sheet
DPMNotes
"
APPLICABLE ORDINANCES
LIVING WAGE: No UAP: . No IG: No
OTHER APPLICABLE ORDINANCES:
CONTRACT A WARD INFORMATION:
No Local Preference No Micro Enterprise Full Federal Funding No Perfonnance Bond
Small Business Enterprise (SBE) PTPFunds Partial Federal Funding No Insurance
Miscellaneous:
I REQUISITION NO., I
PROCUREMENT AGENT:
PHONE: 305 375-4264
LEE,JESUS
FAX: EMAIL: FJL@MIAMIDADE.GOV
DEPARTMENT OF PROCUREMENT MANAGEMENT
DIVISION
Page 1 of9
Bid No. 3143-9/18-8 Award Sheet
VENDOR NAME: INDIGO ENERGY PARTNERS LLC
DBA:
FEIN: 262125536 SUFFIX: 01 3000522
STREET: 6230 SHILOH ROAD SUITE 120 CITY:ALPHARETT A ST: GA ZIP:
FOB TERMS: DEST-P DELIVERY:
PAYMENT TERMS: NET TOLL PHONE: 855-495-8374
VENDOR INFORMATION:
CERTIFIED VENDOR ASSIGNED MEASURES
oeal Vendor: SBE Set Aside Bid Pref.
~croEnt. Selection Factor Goal
Other: Vendor Record Verified?
** •• **.********i1**ic.********************I1**************icic************
Vendor Contacts:
Name Phone1 Phone2 Fax Email Address
BRANDON L. scmCK 678·600·8520 855·495·8374 770·886·5154 BSCmCK@INDIGOENERGY.COM
VENDOR NAME: LANDMARK AVIATION MIAMI LLC
DBA: LANDMARK AVIATION
FEIN: 272983302 SUFFIX: 01 33186
STREET: 14150 SW 129TH STREET CITY: MIAMI ST: FL ZIP:
FOB3ERMS: DEST-P DELIVERY:
PAYMENT TERMS: NET TOLL PHONE: -
WENDOR INFORMATION:
oeal Vendor:
Vendor Contacts:
Name
BILL SNEESBY
CERTIFIED VENDOR ASSIGNED MEASURES
SBE Set Aside BidPref.
MicroEnt. Selection Factor Goal
Other: Vendor Record Verified?
**** -Jc***** *. wic* *** ** ** -Jr. *. **'" *. * •• if. 'Ie ** ****** -Idl .** II .... icie *** * -Ie *** *** **-Ie
Phone 1
305·874·1477
Phone2 Fax Email Address
. 305·874-4026 BSNEEBY@LANDMARKAVIATION.COJ
DEPARTMENT OF PROCUREMENT MANAGEMENT
DIVISION
Page 2 of9
Bid No. 3143-9/18-8 Award Sheet
VENDOR NAME: PETROLEUM TRADERS CORPORATION
DBA:
FEIN: 351462227 SUFFIX: 01 46804
STREET: 7120 POINTE INVERNESS WAY CITY: FORT WAYNE ST: IN ZIP:
FOB_TERMS: DEST-P DELIVERY:
PAYMENT TERMS: NET TOLL PHONE: 800-3483705
ivENDOR INFORMATION:
CERTIFIED VENDOR ASSIGNED MEASURES
""ocal Vendor: SBE Set Aside BidPref.
lMicroEnt. Selection Factor Goal
Other: Vendor Record Verified?
**********************************************ic*********ic**********-Ic.
Vendor Contacts:
Name Phonel Phone2 Fax Email Address
GAYLE NEWTON 260-2076347 800-3483705 260-2033820 GNEWTON@pETROLEUMTRADERS.CC
VENDOR NAME: MANSFIELD OIL COMPANY OF GAINESVILLE INC
DBA: MANSFIELD OIL COMPANY
FEIN: 581091383 SUFFIX: 03 30501
STREET: 1025 AIRPORT PARKWAY SW CITY: GAINESVILLE ST: GA ZIP:
FOB_TERMS: DEST-P DELIVERY:
PAYMENT TERMS: NET TOLL PHONE: -
VENDOR INFORMATION:
CERTIFIED VENDOR ASSIGNED MEASURES
L.,ocal Vendor: SBE Set Aside BidPref.
lMicroEnt. Selection Factor Goal
Other: Vendor Record Verified?
ic*****************iC'lcic*********************************************'icicic
Vendor Contacts:
Name Phone 1 Phone2 Fax Email Address
DAVID ZARFOSS 800-695-6626 -678-450-2242 MOCBIDS@MANSFIELDOIL.COM
DEPARTMENT OF PROCUREMENT MANAGEMENT
DIVISION
Page 3 of9
Bid No. 3143-9/18-8 Award Sheet
VENDOR NAME: BLAYLOCK OIL COMPANY
DBA:
FEIN: 591208100 SUFFIX: 01 33030
STREET: 724 SOUTH FLAGLER AVENUE CITY: HOMESTEAD ST: FL ZIP:
FOB_TERMS: DEST-P DELIVERY:
PAYMENT TERMS: NET TOLL PHONE: 877-944-4262
WENDOR INFORMATION:
CERTIFIED VENDOR ASSIGNED MEASURES
oeal Vendor: SBE Set Aside BidPref.
MicroEnt. Selection Factor Goal
Other: Vendor Record Verified?
***********-Ic.*ic-lc*******************ic*ic**iI**-Ic*************************
Vendor Contacts:
Name Phone 1 Phone2 Fax Email Address
CRYSTAL BLAYLOCK SANCHEZ 305-247-7249 877-944-4262 305-248-6501 JOHN@BLAYLOCKOIL.COM
VENDOR NAME: OSHER OIL CORPORATION
DBA: COSTA OIL CO
FEIN: 592033270 SUFFIX: 02
STREET: 9780NW 115TH WAY CITY: MIAMI ST: FL ZIP:
FOB_TERMS: DEST-P DELIVERY:
PAYMENT TERMS: NET TOLL PHONE: -
VENDOR INFORMATION:
oeal Vendor:
Vendor Contacts:
Name
MARIA COSTA
CERTIFIED VENDOR ASSIGNED MEASURES
SBE Set Aside BidPref.
IMicro Ent. Selection Factor Goal
Other: Vendor Record Verified?
***********ic********************ic***icicic*-Ic****************************
Phonel
305-883-3224
Phone2 Fax Email Address
-305-888-9819 LCOST A02@COSTAOIL.COM
DEPARTMENT OF PROCUREMENT MANAGEMENT
DIVISION
Page 4 of9
33178
Bid No. 3143-9/18-8 Award Sheet
VENDOR NAME: B V OIL COMPANY INC
DBA:
FEIN: 592304457 SUFFIX: 01
STREET: 7950NW 58 ST CITY: MIAMI ST: FL ZIP:
FOB_TERMS: DEST-P DELIVERY:
PAYMENT TERMS: NET TOLL PHONE: -
VENDOR INFORMATION:
CERTIFIED VENDOR ASSIGNED MEASURES
Local Vendor: SBE Set Aside BidPref.
lMicro Ent. Selection Factor Goal
Other: Vendor Record Verified?
************'Ic*****************-Ic********ic***-Ic*****iI******************71
Vendor Contacts:
Name Phone1 Phone2 Fax Email Address
JOHN WRIGHT 305-593-0705 -305-591-1769 ALEXV@BVOlL.COM
VENDOR NAME: INTERNATIONAL FLIGHT CENTER INC
DBA:
FEIN: 592520188 SUFFIX: 01
STREET: 14592 SW 129 STREET CITY: MIAMI ST: FL ZIP:
FOB_TERMS: DEST-P DELIVERY:
PAYMENT TERMS: NET TOLL PHONE: -
WENDOR INFORMATION:
CERTIFIED VENDOR ASSIGNED MEASURES
,",ocal Vendor: SBE Set Aside BidPref.
MicroEnt. Selection Factor Goal
Other: Vendor Record Verified?
****************1II*****************************-Jc****.**************ir**
Vendor Contacts:
Name Phone 1
WILFREDO VALLE -PRESIDEN 305-238-8122
Phone2 Fax Email Address
-305-238-0464 WILL@IFCMIAMI.COM
DEPARTMENT OF PROCUREMENT MANAGEMENT
DIVISION
Page 5 of9
33166
33186
Bid No. 3143-9/18-8 Award Sheet
VENDOR NAME: SOUTH FLORIDA AVIATION INVESTMENTS INC
DBA: FONTAINEBLEAU AVIATION
FEIN: 650416746 SUFFIX: 01 33054
STREET: 4200 NW 145TH ST CITY:OPA LOCKA ST: FL ZIP:
FOB_TERMS: DEST-P DELIVERY:
PAYMENT TERMS: NET TOLL PHONE: -
VENDOR INFORMATION:
CERTIFIED VENDOR ASSIGNED MEASURES
Local Vendor: SBE Set Aside BidPref.
MicroEnt. Selection Factor Goal
Other: Vendor Record Verified?
**.***W*****************ic**********************-Jc**ic-lc-lc.-Ic**************
Vendor Contacts:
Name Phone1 Phone2 Fax Email Address
BOBBY COURTNEY 305-685-4646 -305-953-5828 BCOURTNEY@FBAVIATION.COM
VENDOR NAME: RELIANCE AVIATION MIAMI LLC
DBA:
FEIN: 650995851 SUFFIX: 01 33186
STREET: 14532 SW 129 STREET CITY: MIAMI ST: FL ZIP:
FOB3ERMS: DEST-P DELIVERY:
PAYMENT TERMS: NET TOLL PHONE: -
VENDOR INFORMATION:
CERTIFIED VENDOR ASSIGNED MEASURES
""ocal Vendor: SBE Set Aside BidPref.
MicroEnt. Selection Factor Goal
Other: Vendor Record Verified?
********iI***********·Jd,w**ic1ll**********lc-Jc************-Ic-lc**iI*************
Vendor Contacts:
Name Phone1 Phone2 Fax Email Address
BRADNOJAIM 305-233-0310 -305-234-2938 BRAD@RELIANCE-AVIATION.COM
DEPARTMENT OF PROCUREMENT MANAGEMENT
DIVISION
Page 6 of9
Bid No. 3143-9/18-8 Award Sheet
VENDOR NAME: URBIETA OIL INC
DBA:
FEIN: 651004416 SUFFIX: 01 33178
STREET: 9701 NW 89TH AVENUE CITY: MEDLEY ST: FL ZIP:
FOB TERMS: DEST-P DELIVERY:
PAYMENT TERMS: NET TOLL PHONE: -
VENDOR INFORMATION:
CERTIFIED VENDOR ASSIGNED MEASURES
uocal Vendor: SBE Set Aside BidPref.
IMicro Ent. Selection Factor Goal
Other: Vendor Record Verified?
••• *** •• *.71 •• **********************.*********************************
Vendor Contacts:
Name Phone1 Phone2 Fax Email Address
WILLIAM EAGAN 305-884-0008 -305-883-1927 WEAGAN@BELLSODTII.NET
VENDOR NAME: SSI LUBRICANTS LLC
DBA: SSI PETROLEUM
FEIN: 651158761 SUFFIX: 02 3388012
STREET: 5131 RECKER HIGHWAY CITY: WINTER HAVEN ST: FL ZIP:
FOB_TERMS: DEST-P DELIVERY:
PAYMENT TERMS: NET TOLL PHONE: 877-811-3835
VENDOR INFORMATION:
uocal Vendor:
;
Vendor Contacts:
Name
CARLOS DE LA TORRE
CERTIFIED VENDOR ASSIGNED MEASURES
SBE Set Aside BidPref.
!Micro Ent. Selection Factor Goal
Other: Vendor Record Verified?
******-Ic-lc**111*********************** •• ic****ic***************************
Phone 1
863-965-8788
Phone2 Fax Email Address
877-811-3835 863-967-6235 CDELATORRE@SSIPETRO.COM
DEPARTMENT OF PROCUREMENT MANAGEMENT
DIVISION
Page 7 of9
Bid No. 3143-9/18-8 Award Sheet
ITEMS A WARDED Section:
Details:
Item # DescriQtion Q!y Unit Price
End ol/TEMS AWARDED Section
AWARD INFORMATION Section
BCCAward: No DPMAward: No
BCC"Date: 04/08/2008 DPMDate: 10/26/2015
Contract Amount: $ 135,054,400.00
Additional Items Allowed: Agenda Item No.:
Special Conditions:
BPO INFORMATION Section:
DEPARTMENT OF PROCUREMENT MANAGEMENT
DIVISION
Page 8 of9
1 1 1 ABCW1600236
Commodity ID
405-09
405-15
Department
AV
CR
FR
ID02****
ID06****
MT
PD
PR
PW
SP
SW
VZ
WS
1 21 ABCW1600238
Commodity ID
405-09
Department
HD
Bid No. 3143-9/18-8 Award Sheet
Commodity Name
FUEL OIL, DIESEL
GASOLINE, AUTOMOTIVE
Department Allocation
$900,000.00
$32,500.00
$2,600,000.00
$62,920,000.00
$80,000.00
$51,012,830.00
$500,000.00
$800,000.00
$0.01
$40,000.00
$1,223,169.99
$8,500.00
$14,040,400.00
,
Commodity Name
FUEL OIL, DIESEL
Department Allocation
$55,000.00
End ofBPO Information Section
DEPARTMENT OF PROCUREMENT MANAGEMENT
DIVISION
Page 9 of9
1
1