6THE CITY OF PL.EASANT LIVING
To:
VIA:
FROM:
DATE:
SUBJECT:
BACKGROUND:
AMOUNT:
ACCOUNTS:
SUPPORT:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
Kelly Barket Jr., Director of Public Works
November 15, 2016 b Agenda Item No.: __
A Resolution relating to budget; authorizing a transfer of funds in the amount of
$46,500 from Motor Pool Fuel & Lubricant account to Public Works Refuse
Disposal account.
It is requested that the budget for Public Works -Refuse Disposal account be
increased. It is essential to provide sufficient funds for the Public Works -
Refuse Disposal account in order to cover the current and remaining invoices
during FY 2015/16 for unforeseen issues.
A couple of major reasons related to the unexpected increase of the refuse
expenditure were due to an increase of disposal tons {9,839.78 tons in FY
2014/15 to 10,231.45 tons in FY 2015/16}. Moreover, the Solid Waste Division
collected an increase in Special Bulk pickups (7 pickups in FY 2014/15 to 22
pickups in FY 2015/16). Fortunately, the increase in Special Bulk pickups by the
Solid Waste Division did contribute to an increase in Excess Trash fees collected
($11,164 in FY 2014/15 to $14,928 in FY 2015/16) by the City.
The increase in additional tonnage was a result of an increase of illegal dumping,
new residential construction and overall increase of debris collected during the
fiscal period. The increase in tonnage was also attributed to citywide residential
trimming of foliage and landscape as well as numerous fallen trees that have
been removed and disposed of by the Public Works Department.
$46,500
001-1760-519-5230 Motor Pool Fuel and Lubricant account, with a current
balance of $62,547
001-1720-534-4340 Solid Waste Refuse Disposal Fee, with a current balance of-
$38,597.
Chart of FY 2014/15 & 2015/16 Solid Waste Garbage & Trash tons collected and
disposed of.
RESOLUTION NO.: ________ _
2
3
4
5
6
A Resolution relating to budget; authorizing a transfer of funds in the amount
of $46,500 from Motor Pool Fuel and Lubrication account to Public Works
Solid Waste Refuse Disposal account.
7 WHEREAS, It is requested that the budget for Public Works -Refuse Disposal account be
8 increased. It is essential to provide sufficient funds for the Public Works -Refuse Disposal
9 account in order to cover the current and remaining invoices during FY 2015/16 for unforeseen
10 issues; and
11
12 WHEREAS, a couple of major reasons related to the unexpected increase of the refuse
13 expenditure were due to an increa$e of disposal tons; and
14
15 WHEREAS, the Solid Waste Division collected an additional fifteen Special Bulk pickups
16 when comparing Special Bulk pickups from the previous fiscal year; and
17
18 WHEREAS, the increase in additional tonnage was a result of an increase of illegal
19 dumping, new residential construction and overall increase of debris collected during the fiscal
20 period. The increase in tonnage was also attributed to citywide residential trimming of foliage
21 and landscape as well as numerous fallen trees that have been removed and disposed of by the
22 Public Works Department.
23
24 NOW, THEREFORE, BE IT RESOLVED THE MAYOR AND CITY COMMISSION OF THE CITY
25 OF SOUTH MIAMI, FLORIDA:
26
27 Section 1. The City Manager is hereby authorized to transfer funds in the amount of
28 $46,500 from account No. 001-1760-519-5230 Motor Pool Fuel and Lubricant account, with a
29 balance of $62,547 to account No. 001-1720-534-4340 Solid Waste Refuse Disposal Account
30 with a current balance of -$38,597.
31
32 Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is
33 for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding
34 shall not affect the validity of the remaining portions of this resolution.
35
36 Section 3. Effective Date: This resolution shall take effect immediately upon approval.
37
38
39
40
41
42
43
44
45
46
47
48
49
PASSED AND APPROVED this __ day of _____ , 2016.
ATIEST:
CITY CLERK
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Welsh:
Commissioner Edmond:
Commissioner Liebman:
Commissioner Harris:
Oct 2014 -Sept 2015 Oct 2015 -Sept 2016
Garbage Trash Garbage Trash
Oct. 133.82 873.32 165.71 773.06
Nov. 141.07 613.32 128.07 596.99
Dec. 170.76 697.54 155.89 721.87
Jan. 81.34 302.2 120.74 602.32
Feb. 131.8 541.95 94.89 708.7
Mar. 247.33 505.87 58.95 754.16
Apr. 115.17 715.33 98.09 623.66
May 148.2 743.6 257.81 663.09
June 135.36 728.84 135.96 840.32
July 345.2 688.1 156.18 679.85
Aug. 138.51 684.81 269.39 697.1
Sept. 106.61 849.73 223.53 705.12
Totals 1,895.17 7,944.61 1,865.21 8,366.24
Grand 9,839.78 10,231.45
II~~ ~
MIAMI-DADE
S,IGb.l ~ . ~ ~ ..
September 23, 2016
Steven Al.~~andel', City Manager
City of South Miami
6130 Sunset Drive
SouthMi~hUj;ElL 33143
Re: Conti'acted Disposal Fee ~and Transfer Fee for FY2016-17
. ~ ~ ~~. \
pCllrMt7der: ~
Department of Solid Waste Managem~nt
Stephen P, Clark Center
111 NW 1s\ Street 1.61h·Floor
Miami, FL 33128
T30p~375"2960F305-375-3070'
~ , www.mlamldacfe;go'v
To as~i~~il! the development of your municip~ity~s·bu4get, I am writing to ipf0l111 YQU that the
CoriswnerPrice Itidex (CPl) referenced in Article 3, Subsection D of the Interlocal Agreement in
effect for waste disposals¢tvic~s between. yOll],: . inlJriicipalify ariel the, Ml~tni,:,Pade . GOut1ty
Departn.ient of Solid 'WasteMi;lPag~tnel,1t (DSWM) ha.s bej:}l1 "ele~sed Qyt1wlliJreall of Labor
Statis~~$ ofth¢ .Federal Dep~tbri¢Ilf of Labur.~s QPI is calculated tltm78.percelit'u~iIig ~l1e
indexof~':All Urban Con~umers fo1' theSQutb Reg!o!1ofw~lJnited Stat~sY'Th~13qard of CQj.mty
Commissioners approved this increase on September 22,2016, therefore the change will take
effect 0.ti.6ct6bel~ 1,2016. The proposed fees, according to the Interloc~l Agreein~ntJ would reflect
the foUoWi!1g'mi10Ullts~· ,~ .
-The contr~ct clisPQ~~l fee is Ptoposed.19 ,in¢r~efrom·$66.27 p~rto.ntb$66i 79
per ton.
-The transfer fee is proposed to increase from $13.03 per ton to$13J3pertoni
At DSWM, Weare comrnitted.to delivering expellenceevety day.and providing our customers
withe~ception~wastedisposhl and Pcoll~ctionservices. IfYQU have questiQD.SO)' concerns about
Our disJlosal fees or any other~ervicethat the Departmentprovides, pleasevisitoul' website at
www.miamidade;gov/dswm or contact Ms. BohnHe Shorunke-Jean, DivisionDirector for Bu~get
anclFiscatManagementat 305'-371;.2183.
c: Paul Mauriello, Deputy Director, Operations, DSWM
Aneisha Daniel, Assistant Director, AdminiStration, DSWM
MariaS~nchez, Controller, DSWM
Bolanle Shorunke-Jeau. Budget and Fiscal M{lllagement DivisionDirector, DSWM
FISCAL-YEAR: 2016 BUDGET BY DEPARTMENT REPORT
PERIOD 12 THROUGH 9/30/2016
DETAIL LISTING
% 100
ADOPTED BUDGET AMENDED MONTH YTD YTD BUDGET % USEDI
CLASSIFICATIONS BUDGET ADJUST BUDGET TRANS ENCUMB TRANS BALANCE RCVD
Fund 001-GENERAL FUND
EXPENSE
Department 1720-S0LlD WASTE
5341210 -REGULAR 321,251 0 321,251 41,482 0 323,581 -2,330 100
5341410 -OVERTIME 7,000 0 7,000 0 0 6,922 78 98
5342110 -F.I.C.A. 25,111 0 25,111 3,502 0 27,166 -2,055 108
5342210 -PENSION PLAN CONTRIBUTION 8,427 0 8,427 2,304 0 8,889 -462 105
5342220 -ICMA 11,564 0 11,564 1,068 0 7,705 3,859 66
5342310-GROUP HEALTH INSURANCE 70,722 0 70,722 7,498 0 66,467 4,255 93
5342410 -WORKERS' COMPENSATION 35,700 0 35,700 0 0 30,287 5,413 84
5343470 -INTERLCL AGREE-RECYCLING 91,150 0 91,150 14,768 0 88,609 2,541 97
5344070 -TRAVEL & CONFERENCE 0 0 0 0 0 0 0 -
5344080 -EMPLOYEE EDUCATION 300 0 300 0 0 716,89~ ~ 5344340 -REFUSE DISPOSAL FEE 678,300 0 678,300 102,645 0 105
5345210 -SUPPLIES 28,000 0 28,000 6,561 0 17,287 , 13 61
5345220 -UNIFORMS 4,000 0 4,000 885 0 2,706 1,294 67
5347110 -DEBT SERVICE-PRINCIPAL 0 0 0 0 0 0 0
5347210 -DEBT SERVICE-INTEREST 0 0 0 0 0 0 0
Department 1720-S0LlD WASTE TOTAL 1,281,525 0 1,281,525 180,713 0 1,296,516 -14,991 10T
EXPENSE TOTAL 1,281,525 0 1,281,525 180,713 0 1,296,516 -14,991 101
Fund 001-GENERAL FUND TOTAL
REVENUE 0 0 0 0 0 0 0 101
EXPENSE 1,281,525 0 1,281,525 180,713 0 1,296,516 -14,991 101
Fund 001-GENERAL FUND TOTAL -1,281,525 0 -1,281,525 -180,713 0 -1,296,516 14,991
,-~------------------r~-!------
FISCAL-YEAR: 2016 BUDGET BY DEPARTMENT REPORT
PERIOD 12 THROUGH 9/30/2016
DETAIL LISTING
% 100
ADOPTED BUDGET AMENDED MONTH YTD YTD BUDGET % USED/
CLASSIFICATIONS BUDGET ADJUST BUDGET TRANS ENCUMB TRANS BALANCE RCVD
Fund 001-GENERAL FUND
EXPENSE
Department 1760-MOTOR POOL
5191210 -FULL-TIME 125,831 0 125,831 18,088 0 126,608 -777 100
5191410 -OVERTIME 3,500 0 3,500 52 0 494 3,006 14
5192110 -F.I.C.A. 9,894 0 9,894 1,356 0 9,058 836 91
5192210 -PENSION PLAN CONTRIBUTION 5,058 0 5,058 1,383 0 5,397 -339 106
5192220 -DEFERRED COMP CONTRIB. 2,496 0 2,496 297 0 2,194 302 87
5192310 -GROUP HEALTH INSURANCE 23,574 0 23,574 2,826 0 23,375 199 99
5192410 -WORKERS' COMPENSATION 3,760 0 3,760 0 0 3,190 570 84
5194070 -TRAVEL 350 0 350 0 0 227 123 64
5194080 -EMPLOYEE EDUCATION 0 0 0 0 0 0 0
5194120 -TELEPHONE SERVICE 780 0 780 53 0 434 346 55
5194515 -AUTO INSURANCE 41,368 0 41,368 0 0 41,368 0 100
5194620 -REPAIR & MAl NT. OPER EQUI 400 0 400 0 0 300 100 75
5194680 -MAINT & REP-OUTSIDE SVCS 72,000 16,194 88,194 14,411 0 72,948 15,246 82
5195220 -UNIFORMS 3,000 0 3,000 428 0 2,309 691 76
5195230 -FUEL & LUBRICANT 183,944 -26,000 157,944 23,213 0 95,397 C62,5V 60
5195240 -PARTS 56,000 15,000 71,000 5,651 0 64,698 6,302 91
5195245 -OPERATING TOOLS 600 0 600 0 0 546 54 91
5195250 -TIRES 28,000 4,000 32,000 4,207 0 31,710 290 99
5195260 -GENERAL 1,800 0 1,800 255 0 1,464 336 81
Department 1760-MOTOR POOL TOTAL 562,355 9,194 571,549 72,220 0 481,717 89,832 84
EXPENSE TOTAL 562,355 9,194 571,549 72,220 0 481,717 89,832 84