6THE CITY OF PLEASANT LIVING
To:
FROM:
Via:
DATE:
SUBJECT:
BACKGROUND:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
November 1, 2016 Agenda Item NO.tf2
Quentin Pough, Director of Parks & Recreation
A Resolution authorizing Unlimited Sales Group Inc. to host its First Annual
South Miami Food, Wine and Spirits Festival on 72 nd Street (Sunset Drive) from
South Dixie Highway to 58th Avenue.
Unlimited Sales Group Inc. (lithe applicant") also known as Miami Events and
Festival.com has submitted a Special Event Application to host its First Annual
Food, Wine and Spirits Festival on Saturday and Sunday, April 1st
-2nd
, 2017.
The applicant is requesting to host a Food, Wine and Spirits Festival event on
72 nd street (Sunset Drive) from South Dixie Highway to the west side of 58 th
avenue. 58th avenue will remain open to north and south bound traffic. The
festival will be held along the street only; all sidewalks will remain open to the
public. French Barricades will be placed around the perimeter of the street
closure with two main entrances, one on South Dixie Highway and the other
midway through 58th court and 58th avenue. Both entrances will be staffed with
security personnel provided by the applicant. In addition, South Miami off-duty
police will be hired and deployed at affected intersections and within the event
parameters.
The applicant is interested in featuring and partnering with local South Miami
restaurants for the festival. Every restaurant in South Miami will be contacted
via email, phone and in person with details and an invitation to participate in
the event. Restaurants interested in participating will have two (2) options: The
Culinary Sampling Area or The Culinary Sales Area.
The Culinary Sampling Area is for a maximum of fifteen (15) restaurants that
prefer promoting their restaurant/business by offering samples. This space will
be at no charge to the participating restaurants. The maximum size of each
sample is up to the restaurant, but must not offer anything smaller than an
appetizer portion. The Culinary Sampling Area will be located inside a large tent,
which will require a specific ticket level for entry. Participating restaurants must
provide a menu; once the menu is approved, no other restaurants will be
allowed to bring -the same item(s). The applicant will provide participating
restaurants with one (1) table, two (2) chairs, one (1) 40lb bag of ice per day and
their logo will appear on all website promotions and press releases.
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Culinary Sales Area is for a maximum of twelve (12) restaurants interested
in selling their food at the event. Interested restaurants will be charged $,495
which will include a 10 X 10 booth for two (2) days, one (1) table, two (2) chairs,
one (1) 40lb bag of ice per day, logo on website and promotional material and
an ID sign. All sales and profit go directly to the vendor. Alcoholic beverages and
duplicate sales of food will not be allowed.
The applicant anticipates approximately 2,000 visitors throughout the weekend.
Consumers are welcome to attend this event to sample and discover fine foods,
beverages, tastings, view live demos and educational seminars. The festival will
feature eight (8) shows; Fine Wines of the World, Beer Garden, Rums of the
World, Whiskey Obsession, General Spirits, Demo, Culinary Sampling and Food
for sale.
This event will have different ticket levels available for consumers to purchase.
Ticket prices listed below ...
• $69 will provide consumers entry to the event and access to the wine,
beer & spirits only with food for purchase.
• $89 will include entry into exclusive event areas such as, Wines of the
World, Whiskey Obsession, and the Rum Room.
• $99 will include entry into the Culinary Sampling Area. There will only be
two-hundred and fifty (250) tickets available for purchase.
• The Golden Ticket: $150 will include all access passes to every show of
the event on both days. There will only be one-hundred (100) tickets
available for purchase.
All participants 21 years of age or older must provide proof of identification at
the door and will receive a wristband to participant in the tastings demos. In
addition, the applicant will deploy security personnel throughout the event.
All participants who show proof of arriving by Metrorail, Uber, Taxi or bicycle at
the entrance will receive a 20% discount off the cover fee. By providing a
discount, the applicant hopes to minimize traffic, congestion and encourage the
use of green alternative modes of transportation.
The applicant has submitted the necessary Notification/Petition Form signed by
businesses that will be affected by the requested street closure. Upon approval
of this event the applicant must provide the City with the required certificate of
liability insurance that complies with the City's standard insurance requirements,
including naming the City of South Miami as an additional insured prior to the
event.
Upon city commission approval, the applicant plans to partner and donate a
portion of the event proceeds to the City of South Miami Parks and Recreation
THE CITY OF PLEASANT LIVING
REVENUE:
FEES TO BE WAIVED:
ATTACHMENTS:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
Department or a South Miami 501(c)(3) charity. The recipient chosen will be
provided a booth at the event and wi" appear on a" promotional materials.
The applicant has paid the City $660, which includes $60 application fee, $100
administrative fee and $500 refundable security deposit.
The applicant is responsible for a" services rendered by the City:
DEPARTMENT AMOUNT
POLICE DEPARTMENT $6,630
PUBLIC WORKS $2,039.04
STREET CLOSURE & MOT $540.75
PARKS AND RECREATION STAGE & STAFF $666.72
PARKING METERS ($25 x 28 METERS X 2 DAYS) $1,400
TOTAL $11,276.51
The applicant is not requesting any fees to be waived.
Resolution
Special Events Application
Event Layout
Petition Forms
City Services Cost Estimate
1 RESOLUTION NO.: __________ _
2
3 A Resolution authorizing Unlimited Sales Group Inc. to host its First Annual South Miami
4 Food, Wine and Spirits Festival on 72 nd Street (Sunset Drive) from South Dixie Highway to 58th
5 Avenue.
6
7 WHEREAS, Unlimited Sales Group Inc. (lithe applicant") also known as Miami Events and
8 Festival.com has submitted a Special Event application to hold its First Annual Food, Wine and Spirits Festival
9 on April 1 and 2, 2017; and
10
11 WHEREAS, South Miami's Food, Wine and Spirits Festival will feature and partner with local South
12 Miami restaurants and the culinary scene in South Miami through (2) two options; Culinary Sampling and
13 Culinary Sales; and
14
15 WHEREAS, Consumers will be able to attend this event to sample and discover fine foods and
16 beverages and to attend live demos, tastings and educational seminars; and
17
18 WHEREAS, the applicant is requesting a street closure on 72 nd Street (Sunset Drive) from US1 to the
19 west side of 58th Avenue; and
20
21 WHEREAS, the festival will be held along the street, allowing all sidewalks to remain open to the
22 public; and
23
24 WHEREAS, the applicant has submitted the necessary notification/petition form signed by
25 businesses that will be affected by the requested street closure; and
26
27 WHEREAS, the applicant has paid a $500 refundable deposit, $100 administrative fee and $60
28 application fee totaling $660; and
29
30 WHEREAS, the applicant will be responsible to pay the following City services rendered: Police
31 ($6,630), Public Works ($2,039.04), Street Closure & MOT ($540.75), Parks and Recreation Stage and Staff
32 Fees ($666.72), Parking Meters (28 meters X $25 per meter X 2 days) ($1,400), totaling $11,276.51.
33
34 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF
35 SOUTH MIAMI, FLORIDA:
36
37 Section 1. The City Manager is hereby authorized to permit Unlimited Sales Group Inc. (lithe
38 applicant") also known as Miami Events and Festival.com to host its First Annual Food, Wine and Spirits
39 Festival on April 1 and 2, 2017, in downtown South Miami on 72 nd Street (Sunset Drive) from South Dixie
40 Highway to 58th Avenue.
41
42 Section 2. Upon approval of this event the applicant must provide the City with the required
43 Certificate of Liability Insurance that complies with the City's standard insurance requirements, including
44 naming the City of South Miami as an additional insured prior to the event.
45
46 Section 3. If any section clause, sentence, or phrase of this resolution is for any reason held
47 invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of
48 the remaining portions of this resolution.
49
50 Section 4. This resolution shall become effective immediately upon adoption by vote of the City
51 Commission.
52
53
54 PASSED AND ADOPTED this __ day of ,2016.
55
56 ATIEST: APPROVED:
57
58 CITY CLERK MAYOR
59
60 READ AND APPROVED AS TO FORM, COMMISSION VOTE:
61 LANGUAGE, LEGALITY AND Mayor Stoddard:
62 EXECUTION THEREOF Vice Mayor Welsh:
63 Commissioner Liebman
64 Commissioner Edmond: -65 Commissioner Harris:
66 CITY ATIORNEY
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We, the undersigned businesses and/or residents, have been notified of street closures associated
with the event noted about on said date, and hereby agree or disagree to the clos'ure(s).We are also
. -,,('aware that this response may not effect this application bejr;:iQ approved or disapproved.
3t6 ·bb2> . 8'"~ · .... '.proved ~sapproved 0
Approved 0 Disapproved 0 ,
nnrC'!I"An 0 Disapproved
6-16
~ . r ri 1 F . 'NOIlFICATION1PEIIiioN J L
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Evs.nt Name:.~~h ~.~.... Event Date.: _~Qr.I\ .. L:~,~Ol+
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Wei the undersigned businesses and/or re&idenl$., have been· notified of street closures associated
with the event noted about on said date, and hereby agree or disagree .to the cloSure(s)" We ereelsc
aware that this response may not effect this ~pplieation being approved or disapproved • . ~:.
6-16
Announcing
FIRST ANNUAL
SOUTH MIAMI
fJ. I
,>. ~.
FOOD* WINE* SPIRITS
FESTIVAL
APRIL 1-2, 2017
ON SUNSET FROM US#l TO SW 58TH AV.
Hello.
We are happy to announce the Irst Annua1 South Miami Food Wine & Spirits Festival is coming next
year to downtown South Miami. As part ofthe Ci1y of South Miami's requirement we have been asked to
infonn aU impacted businesses for their approvaL
Please fill out the infonnation below. .
lhave_---\
~\, A N'\l Date(£ ,.1i I ro 16
6itv G-1N~lease Sign Here ~e.,i 1& 8 0 u.." .. ':;..c.-~-an objection to this event taking place in front of my ~
Comments .--------------~--~---------------------------------
THANK YOU -Unlimited Sales Group Inc.
ww\v.miamieventsandfestivals.com
mrp2001@bellsouth.net 786-558-5234
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Announcing
FIRST ANNUAL
S oura. MIAMI
FOOD* WINE* SPIRITS
FESTIVAL
. APRIL 1-2, 2017
Hello,
We are happy to announce the Irst Annual South Miami Food Wine & Spirits Festival is coming next
year to downtown South Miami. As part of the City of South Miami's requirement we have been asked to
inform all impacted businesses for their approval.
Company Name_~_-,-,-,"",--,---______ --,--___ -+~ a L! I {, I-'L
Print Your ~e __ 1",-C)""---,,,~==-______ Please Sign Her_ --L' -1---"V-------
I have V I do not have an objection to this event taking place in
Comments G rlAkt \ ck'r
THANK YOU -Unlimited Sales Group Inc.
www.miamieventsandfestivals.com
mrp2001@bellsouth.net 786-558-5234
Announcing
·,'c FIRST ANNUAL
SOUTH MIAMI
FOOD* WINE* SPIRITS
FESTIVAL
APRIL 1-2, 2017
ON SUNSET FROM US#l TO SW 581'11 AV .
. -"', ...•. ";. .~. "." .-. . .. --'." --'.' ".' -....
We are happy to announce the lrstAnttuaJ South Miami Food Wine & Spirits Festival is coming next
year to downtown~outh Miami. As part of the City of South Miamf s requirement we have been asked to
inform alUmpactedbusinessesfor their approval. .
Ihave __ ...,..-'-l~_ an objection to this ev~nt taking place in front of jny business.
£, '01'\ ~ J-
www.lnialnieventsandfestivals.conl
Inrp2001@beHsouth.net 786-558-5234
Announcing
FIRST ANNUAL
SOUTH MIAMI
FOOD* WINE* SPIRITS
FESTIVAL
APRIL 1-2, 2017
.ON SDNSETFROM-US#l TO SW 58T~AV.
Hello,
We are happy to announce the Irst Annual South Miami Food Wine & Spirits Festival is coming next
year to downtown South Miami. As part of the. City of South Miami's requirement we have been asked to
hiform all impacted businesses for their approval. .
Please fill out the information below.
Date V/ I/erl I' ----Company Name 7/ze-U Jmo/Ce .u-hop
Print Your Name M~CU7 ~f2.1ai1 Please Sign Here t;J1g0"72L $ -_ ..•..
I have . I do not have \7 an objection to this event taking place in front of my business.
Comments
----------------------------------------------~------
THANK YOU -Unlimited Sales Group Inc.
www.miamieventsandfestivals.com
mrp2001@bellsouth.net 786-558-5234
Announcing
FIRST ANNUAL
SOUTH MIAMI
FOOD* WINE* SPIRITS
FESTIVAL
APRIL 1-2, 2017
ON SUNSET· ~ROM-1JS#·lTO·SW 58THAV~
Hello,
We are happy to announce the Irst Annual South MiamiFood Wine & Spirits Festival is coming next
year to downtown South Miami. As part of the City of South Miami's requirement we have been asked to
inform all impacted businesses for their approval.
Please fill out the information below.
Company Name A 1tA~tto lNC Date B / J 7/ t C-
Print Your Name PWt r::> e:u s >e~ Please Sign Here &2~ .
I have I do not have ~ an objection to this event taking place m front of my business.
Commen~. __________________ ~ ________________________________ __
THANK YOU -Unlimited Sales Group Inc.
www.miamieventsandfestivals.com
mrp2001@bellsouth.net 786-558-5234
-
Announcing
FIRST ANNUAL
SOUTH MIAMI
FOOD* WINE* SPIRITS
FESTIVAL
APRIL 1-2, 2017
ON SUN8E~"FROM" US#lTOSW 58 TH AV.
Hello,
We are happy to announce the lrst Annual South Miami Food Wine & Spirits Festival is coming next
year to downtown South Miami. As part of the City of South Miami's requirement we have been asked to
inform all impacted businesses for their approval.
Please fill out the information below.
Company Name ~ die /J1"i:A. . Date_I_I __
Print Your Name /lL?/h2 De;? &2, ~ 5 . Please Sign Here_" _______ _
I have __ I do not have ___ an objection to this event taking place in front of my business.
Comments "------------------------------------------
THANK YOU -Unlimited Sales Group Inc.
" www.miamieventsandfestivals.com
mrp2001 @bellsouth.net 786-558-5234
Announcing
FIRST ANNUAL
.SOUTH MIAMI
FOOD*WINE* SPIRITS
FESTIVAL
APRIL 1-2, 2017
-_. -:(}N SUNSET ·FROM US#l-TO·SW 58 TR A V ~:--~---.. _, ....... .
Hello,
We are happy to announce the Irst Annual South Miami Food Wine & Spirits Festival is coming next
year to downtown South Miami. As part of the City of South Miami's requirement we have been asked to
inform all impacted businesses for their approval.
Please fill out the information below.
Company NameG--g.~.e IV Apr I (' H9.~ Fl ~.~ i..(~ g '$ Date L! i2J 0 (,
PrintYourName ~i4 /c1r.,...i?'1 . Please Sign Here ~b ;:;:::=
I have I do not have .,....---.. an objection to this event taking place in front of my business.
f\ ( r
. Comments ~c;x,cJ1 /....\J.~lc." I
THANK YOU -Unlimited Sales Group Inc.
www.miamieventsandfestivals.com
mrp200 l@bellsouth.net 786-558-5234
Announcing
FIRST ANNUAL
SOUTH MIAMI
FOOD* WINE* SPIRITS
FESTIVAL
APRIL 1-2, 2017
. ON S·UNSET····FR£\ll.ll"·US#l···T·O·· -SW·'S·STH AV .... . ... ".~". _.,-.. ~ .. ":"'_~;' -.' Vl .... .I., ~ . ". -. .. .
Hello,
We are happy to announce the Irst Annual South Miami Food Wine & Spirits Festival is coming next
year to downtown South Miami. As part of the City of South Miami's requirement we have been asked to
infonn all impacted businesses for their approval.
Please fill out the infonnation below.
Company Name N' 'F \ ~ \? 1\.0... \ ~ Date@ A g LL£
Print Your Name N 1\'"Sffi LIE ':l)U ImJ OJ) Please Sign Here ~~
I have X I do not have an objection to this event taking place in fron~usiness.
Comments ------------------------------------------------------
THANK YOU -Unlimited Sales Group Inc.
www.miamieventsandfestivals.com
mrp2001@bellsouth.net 786-558-5234
INDEMNlllCATION AGREEMENT
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THIS AGREEMENT ("Agreement") is entered into by and between . ;; .~ ~{() U
("Applicant"), and the City of South Miami ("Ci:ty") on the date on whlcllthelasf ortheParties executes this A
RECITALS
. WHEREp,.-S, the Applicant has submitted a Special Event Permit Appl\cation to the City for (event title)
So \ dh. Y\l 'I A f1.','tHc>qce,W·fl\{. 0;:(... . .. ;~t £Utl ~I {lk:§.~;1\~ . U-I/ (:is:{~ (location) on cs.(> (r \T~ F~if'V4L ............ . .'
(d.ate(s)).~r;il /-:-2,::>,0/7 ......./.."' ("Special Event");. and W!lli~AS, pursuant to of the City's Code and the
Clty'S Spe tal Event RegulatlOns, the Apphcant must execute an mdemmficatlOn and hold harmless agreement protecting
the City from any and all claims which may arise out of the Special Event.
NOW, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other good
. consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows:
1. The above recitals are true and correct.
2, Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and assigns,
harmless from and against any and all such claims, suits, actions, damages, or causes of action arising as a result of
the Special Event, or of the condition of the site on which the Special Event is held including any personal injury or
loss of life, or damage to or loss of property, and from and against any costs, attorney's fees, expenses or liabilities
incurred in and about the defense or settlement of any claims, and the investigation thereof.
3.
.. 4.
Permits for Special Events must be on event site at all times.
.. No$treet. shall.be closed without authoxJzl;J.tioJ;l fromtheeCjty .0fS~)Uth Miami l'uptic WQr~~Jl~P~ment .andPoJice
Department. .
5. Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT), Miami~Dade County
standards and any additional requirements by the City of South Miami Public Works Department and Police·
Department.
6. Event areas shall be restored to equal or better condition than they were before the event started.
7. If all resto~ation work is not performed within 30 days of work completion, the City of South
Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration
plus a minimum of 15% for administrative fee and any additional incidental fees.
8. Applicant must pay all fees prior to.the start of their event(s).
9.
10.
Applicants that receive approval for their event more than thirty (30) days in advance shall notify the City of South
Miami Special Event/Marketing Coordinator at least forty-eight (48) hours prior to start oftheir event.
Any damage to private property shall be restored to its original condition or better and as accepted by the Owner,
IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its duly authorized
signatory(ies) on the date set forth below and notarized,
APPLICAN'S TITLE
·PATE::·
DATE:
SUbbcribed and. sworn b~. fore .me,. this .l. day of Au GIlA ~t '1, 0 t 10, a
Notary Public in ~fQmf -DO ae. ~~
County, State of t l0tl0C1. ............ i--: i.e -.... ........... . ....... .... ~~ .-
Signature (NOTARY PUBLIC) "',,:,w,rr#l
8-16
Karen Herrera
;:~M'SS/ON II FF214681
IReS: March 29 20t9
WWW.AARONNOTARY.CDIl
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CITY OF SOUTH MIAMI PLANNING & ZONING DEPARTMENT
6130 Sunset Drive, South Miami, FI33143 (305) 663-6326 Fax (305) 668-7356
Hanging Banner Over Public Stre~t
Request Form for Special Event
.',
Sout:h Miami
'If .. 1 0 z: 1 d s_
Application for the purpose of requesting approval to display banners over public streets promoting events as set forth in Ordinance No.
10-07-1911; LOC Section 20-4.3(N). Complete this permit application form and submit the application to the Planning & Zoning
Department located in the Sylva Martin Building in frONt of City Hall. This application must be submitted at least 30 days prior to the event
date. An application fee of $300 must be paid at time of submittal. If approved by the City Commission, this fee covers installation and
removal of banner. If approved, take the permit and the banner to the City's Public Works Department located at 4795 SW 75 th Avenue
Miami, FL 33155, at least one week prior to the installation date. The Public Works Department will install and remove the banner on the
dates specified by the approved permit.
ORGANIZATION . ~;:~::=~~\J~,I~'!l;I(~[ {:~!()9r ;J;v~.
Address ·.£:QQ'.r}itJ.;).?-:JL re. '.' .... '.' ...... Phone No.:3Q~'.!fI) .-::: 2~2C' ..
~~=~~~~~:~~me.~.~laJ~. = R:t: ... " Rep. TitleJl)rxfr d!e~ '.
Approximate I nstallation Date Requested: .
~~~~~~~~~~
Banner Location Requested: gsBoo Sunset Drive
Briefly describe event for which you wish to display a banner in South Miami:
d· ~('r;kE-esl-I0d . .'n ~~~~~
-, ..... -.--:;-.... " ...... .
~ Installation and removal dates are based on workload. The City is not responsible for the condition of the banner during this period.
);> Applicant agrees to pickup banner within seven (7) days after the event. The city may discard the banrier(s) after the specified period.
);> Banner Specification . 30ft X 3·4ft wide, 60 12 (haln nylon rope with hooks and the banner must vents .
PLANNING&Z
);> Illustration of banner showing height, width ofthe banner, and lettering
);> Copy of liability and/or property damage insurance required
);> Application fee $300 (per application)
. d'6t.kt
Date
....... SUBIVlITItD "'REt'DEY: INITIAL
o
D
o
Comm. Date: City Commission Approval Resolution No ...
~~~~~----~~~~. .~--~~~--~~-
15-16
CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT
Sout.b l\I:IlalXll
Florid ..
4795 SW 75th Avenue: Miami, FI33155 (305) 663-6350 Fax (305) 668-7208
Special Event Pole Banner Application
This application must be fully completed and submitted with REQUIRED attachments such as: copy of a public liability
insurance policy and copy of .the design with the banner dimensions listed. The $300 per 10 pole~ fee also include the
installation and removal of ban·ners. ..';
Business/Organization Address
7.!f-.:rs1:PlX· •. ····.··.· .• ···,···· Phone NLimber ... ..... ..'
Approximate nsti5lllatlon
BannerSize7Bfmensicln':"
Authorized Representative Name .
. M,1ttM I ......... . . city" State .. . Zipc6de
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Fax Number E-Mail
Applicant agrees to pickup banner(s) within seven (7) days after the event. The city may discard the banner(s) after the specified period.
~ Applicant understands the installation location(s) are approximate locatlon(s). Theilll?t~Jl?ltIQr:rlO,g~U.9Q(~r.l~~r~;~§~!3~tQm§lt!t~y~li~~1l\tY\~n,g
.. qegree Of difficulty. T~~ Ci1Y is/lQt responsible for the condition of the ~anner( s)9l!ti~~{fji.$ w~dQ~L .. .
"Th(3 applicant agrees to hold the City of South Miami, free and harmless from aI/liability that may be adjusted against it
and to reimburse the City for aI/ expenses of litigation in connection with the defense of claims as such liability and claims
may arise because of negligence in the performance of tope,. 'on, se I , or act for which the permit was issued."
$6k ltc .... ..... DATE ..... .
FOR OFFICE USE ONLY: Resolution NO.;
~~--~~~~~~~
t[,APPROVEOAS:PRESENTEODIiJENIED '.' ."1 APPRO.YSO;Wn}I.QQNt)lti¢NPerrl1ifNo.,~ .• ,,-.... ~ . ..;..,-.~~~~ ......
Installation Date: Removal Date: . Work Order NO. .
~--~=-~~~ .~~~~~~~~. ~~--~~~--~-Comment:
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PUBLIC WORKS SIGNATURE DATE Estimated Total Cost
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Valdes, Yvette
From:
Sent:
To:
Cc:
Subject:
Martinez, Grizel
Monday, August 29, 2016 1:43 PM
Valdes, Yvette
Ricardo Ayala
RE: Cost Estimate
Yvette, the length along Sunset is approximately 650 LF. This will have a permit fee for the road closure of $540.75
From: Valdes, Yvette
Sent: Thursday, August 25, 2016 3:04 PM
To: Martinez, Grizel
Subject: Cost Estimate
Hi Griz,
Can you please provide me with a cost estimate for the attached map ... It is for a Food Wine and Spirit Festival on April 1
-2,2017, pending to be approved at the next Commission Meeting. Sunset from US1 to 58 ave.
Thank you!
Yvette E. Valdes
Special Events
305-498-3088
1
Valdes, Yvette
From: Barzola, John
Sent:
To:
Friday, August 26, 2016 1:09 PM
Valdes, Yvette
Cc:
Subject:
Wagner, Darby; Corbin, Larry P.
RE: Google Earth Image
Yvette I reviewed the map and application. The event and setup total hours per the application only totals 27 hours, I
calculated the event closing the road @ 0500 hours on April 1 and re-opening @ 2000 hours on April 2. Based on those
hours I calculated coverage for 39 hours. Our typical deployment is 1 officer per affected intersection and a supervisor.
Based on this it would be 1 Supervisor @ $50.00 per hour and 3 officers @ $40.00 per hour for a total of $6630 for the
event. Please note that if the Chief agrees this cost could be reduced by minimizing night police officer presence during
non-event hours to 2. But the Chief would have to a agree to that.
Let me know if you need anything else.
-----Original Message-----
From: Valdes, Yvette
Sent: Friday, August 26, 2016 11:58 AM
To: Barzola, John
Subject: FW: Google Earth Image
Hola,
As per our conversation, I am still waiting to see if we allow camp'aigning events here in South Miami for the Labor Day
Event before we proceed with finding off duty police officers. I will have an answer for you and event details soon.
'Attached is the rt:lap, for the Food'and Wine Festival that will-be heldin April. This even~ w!~I:l1e(;!d the same coverage of. " "
'p'olice'officers thatwas required for the Cha;nber'South Art Festivallastyear($9;380) just cut'in halfcause th'ey only' ., .. --.
plan to go up to 58th Ave as shown in the diagram. Also attached is the application for further details if you need it.
Please let me know if you have any questions.
Thank you.
Yvette E. Valdes
Special Events Coordinator
City of South Miami
5800 SW 66th st.
South Miami, FL 33143
Office: (305) 668-3873
Fax: (305)668-7388
-----Original Message-----
From: Mario Pi [mailto:mrp2001@bellsouth.netj
Sent: Thursday, August 25, 2016 9:26 AM
To: Valdes, Yvette
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(,j) South~iami
THE CITY OF PLEASANT LIVING
Special Events Division
5800 SW 66 Street
South Miami, FL 33143
TO:
Food, Wine & Spirit Festival
CITY SERVICE RENDERED
(2) Parks and Recreation Employees
Stage
.-
CITY INVOICE
DATE: 9/24/2016
QUANITY UNIT PRICE TOTAL
12 Hours $43.06 $516.72
1 $150 $150
-
Total Amount: $666.72
The Security Deposit will be returned upon payment ofthe above mentioned City services rendered.
Please make checks payable to ...
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
THANK YOU!