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ORDINANCE NO. ______ _
An Ordinance amending the, Chapter 2, Article I, Section 2-2.1 (B), (C)
and (C) 1 and 2 to modify the capitalization of key words and to add
requirements for Sunshine Meetings.
8 WHEREAS, in the past, two or more Commissioners have held a Sunshine
9 meeting but the notice of that meeting was never sent to all of the City Commission
10 members; and
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12 WHEREAS, the City Commission desires to amend Chapter 2, Article I, Section
13 2-2.1 (B), (C) and (C) 1 and 2 of the Code of Ordinances to modify the capitalization of
14 key words and to add requirements for Sunshine Meetings in order to require more notice
15 to the entire commission.
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17 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
18 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
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20 Section 1. Chapter 2, Article I, Section 2-2.1 (B), (C) and (C) 1 and 2 of the
21 Code of Ordinances of the City of South Miami, Florida, are hereby amended and shall
22 read as follows:
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Sec. 2-2.1. -Rules of procedure of Ceity Ceommission.
The following rules of procedure shall govern all meetings of the Ceity
Ceommission, namely:
* * *
B) SPECIAL MEETING; WORKSHOP MEETING and SUNSHINE
MEETINGS. A special meeting, sunshine meeting (a meeting of two or more
members of the City Commission to discuss any matter that may foreseeably
come before the Commission for action) or a workshop meeting of the Ceity
Ceommission may be called by the Mmayor whenever~ in his opinion~ the
public business may require it, or whenever three (3) or more members of the
Ceity Ceommission request a special, sunshine or workshop meeting.
Whenever a special, sunshine or workshop meeting shall be called by the
Mmayor, a notice in writing signed by the Mmayor shall be served on the
Ceity Celerk, and whenever a special, sunshine or workshop meeting shall be
called by three (3) or more members of the Ceity Ceommission, notice in
writing signed by such commission members shall be served in writing upon
the Ceity Celerk. The Celerk shall forthwith serve either verbal or written
notice upon each member of the Ceity Ceommission, the Mmayor, the .Q.eity
Mmanager and the Ceity Aattorney, stating the date and hour of the meeting,
and the purpose for which such meeting is called, and no other business shall
be transacted at that meeting other than that for which the meeting was
called. The twenty-four-hour time limit may be waived in time of public
emergency affecting life, health, property or safety. The Celerk, shall insure
that written notice is sent to the Mayor and all of the member of the City
Commission informing them of the date, time and place of the special,
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sunshine or workshop meeting at least twenty-four (24) hours in advance of
ffi the notice of a special the meeting, shall allow not less than twenty four
(24) hours to elapse between the call of the meeting and the date and hour of
the meeting. A copy of said notice is to be posted in a prominent and
conspicuous place at in-the Ccity Hhall not less than twenty-four (24) hours
prior to such meeting. The minutes of each special, sunshine or workshop
meeting shall shew include the manner and method by which notice of such
special, sunshine or workshop meeting was given, or shall show a state the
reason why the notice was not given as required by this section. waiver of
notice. All special, sunshine or workshop meetings shall be open to the public
and shall be held at ifl--the Ccity Hhall. For the purposes of this paragraph, the
leaving of a copy of the written notice at the residence of the Mmayor or any
commissioner shall constitute service of written notice on such mayor and
commissioner. All written notices that are required by this section to be sent
may be sent in any form of communication that appears in text format, sucH
as an email, and that can be printed.
(C) AGENDA. There shall be an official agenda for every meeting of
the Ccommission which shall determine the order of business conducted at
the meeting. The Ccommission shall not take action upon any item, matter or
business (city business) which is not listed upon the official agenda without
approval of at least three (3) commission members present at such regular
meeting to add such Ccity business to the official agenda. The official agenda
shall be prepared by the Cclerk in appropriate form approved by the
Ccommission. City business may be placed on the agenda by the Mmayor,
the Ccity Mmanager, any commissioner, and the Ccity Acttomey. A
physical agenda books, if requested in writing by a member of the City
Commission, will be prepared by the clerk 's office and will be placed in the
Commission's mailbox in city hall. The agenda package will also be
uploaded into the City 's dropbox or similar electronic location and on the
City 's webpage, A. copy of the agenda shall be delivered to each
commissioner, the mayor, the city manager, and the city attorney at least
seventy-two (72) hours prior to any regularly scheduled meeting, and twenty-
four (24) hours prior to any special, sunshine or workshop meeting.
Except for emergencies , no item will be placed on the agenda of a regular
meeting of the commission which has not been delivered to the Ccity Cclerk
by noon on the Wednesday preceding such regular meeting , excepting as
provided in this subsection 2-2.1 (C).
(l)Add-ons: No ·business shall be conducted at a regular meeting that is not
reflected in the official agenda unless the official agenda is amended or
supplemented to reflect additional business ("add-on items") to be conducted
at said meeting ("add-on agenda") and unless the add-on agenda is posted
and delivered to the Ccity Ccommission. The add-on agenda items must be
delivered to the Ccity Cclerk no later thean 4:00 p .m . on the day of the
meeting and must be posted on the Ccity's website no later than 5:00 p.m .,
and , at substantially the same time, it shall be forwarded to the members of
the Ccity Ccommission before the commencement of the relevant meeting~
electronically or by any comparable means. The Ccity Cclerk is further
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directed to make said add-on item(s) available to the public at the entrance to
the commission chambers during every commission meeting. The Ceity
Celerk shall at the end of the consent agenda, read into the record the title of
any proposed add-on item(s) sought to be placed on that agenda. Nothing
herein shall affect the requirement that any add-on item can only be placed
on the agenda by the approval of the majority vote of the Ceity
Ceommission.
(2)Workshops, sunshine and special meeting: No Ceity business may be
conducted at a special, sunshine or workshop meeting other than that for
which this meeting was called.
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14 Section 2. Codification. The provisions of this ordinance shall become and
15 be made a part of the Code of Ordinances of the .City of South Miami as amended.
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17 Section 3. Severability. If any section, clause, sentence, or phrase of this
18 ordinance is for any reason held invalid or unconstitutional by a court of competent
19 jurisdiction, this holding shall not affect the validity of the remaining portions of this
20 ordinance.
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22 Section 4. Ordinances in Conflict. All ordinances or parts of ordinances and
23 all sections and parts of sections of ordinances in direct conflict herewith are hereby
24 repealed.
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26 Section 5. Effective Date. This ordinance shall become effective upon
27 enactment.
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PASSED AND ENACTED this __ day of _____ , 2016.
ATTEST:
CITY CLERK
1st Reading
2nd Reading
APPROVED:
MAYOR
READ AND APPROVED AS TO FORM: COMMISSION VOTE:
LANGUAGE, LEGALITY AND Mayor Stoddard:
EXECUTION THEREOF Vice Mayor Welsh:
Commissioner Liebman:
Commissioner Edmond:
Commissioner Harris:
CITY ATTORNEY
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