_PROPOSED FY 2016-17 Budget (as of 9-8-16)
PROPOSED CAPITAL & OPERATING BUDGET
FISCAL YEAR 2016-2017
AS OF SEPTEMBER 8, 2016
COMMISSION – MANAGER FORM OF GOVERNMENT
LIST OF PRINCIPAL OFFICIALS
ELECTED OFFICIALS
CHARTERED OFFICIALS
Mayor
Philip K. Stoddard, Ph.D.
Vice Mayor
Bob Welsh
Commissioner
Josh Liebman
Commissioner
Gabriel Edmond
Commissioner
Walter A. Harris
City Manager
Steven Alexander
City Clerk
Maria M. Menendez, CMC, FCRM
City Attorney
Thomas Pepe, Esq.
The Government Finance Officers Association of the United States and Canada (GFOA) presented a
Distinguished Budget Presentation Award to City of South Miami, Florida for its annual budget for
the fiscal year beginning October 1, 2015. In order to receive this award, a governmental unit must
publish a budget document that meets program criteria as a policy document, as an operations
guide, as a financial plan, and as a communications device.
This award is valid for a period of one year only. We believe our current budget continues to
conform to program requirements, and we are submitting it to GFOA to determine its eligibility for
another award.
TABLE OF CONTENTS
CITY MANAGER’S BUDGET MESSAGE_________________________________________ i
FY 2015-16 CITYWIDE ACCOMPLISHMENTS ___________________________________ 1
ORDINANCES AND RESOLUTIONS ADOPTED IN FY 2016 _______________________ 23
CONSOLIDATED ITEMS DETAIL BY DEPARTMENT FOR FY 2016-17 ______________ 58
GENERAL FUND SUMMARY _____________________________________________ 61
GUIDE FOR READERS ____________________________________________________ 63
ANNUAL BUDGET PROCEDURES ___________________________________________ 65
BUDGET SCHEDULE ___________________________________________________ 69
FINANCIAL AND BUDGETARY POLICIES ___________________________________ 71
FUND STRUCTURE ______________________________________________________ 81
FUND OVERVIEW _____________________________________________________ 82
FUND EXPENDITURES__________________________________________________ 85
GOVERNMENT _________________________________________________________ 89
CITY HISTORY ________________________________________________________ 92
COMPREHENSIVE PLANNING ____________________________________________ 94
CITY OVERVIEW ______________________________________________________ 97
CITY OF SOUTH MIAMI ORGANIZATIONAL CHART__________________________ 98
POSITIONS BY DEPARTMENT/DIVISION ____________________________________ 99
CAPITAL IMPROVEMENT PROGRAM 5-YEAR PLAN ____________________________ 104
GENERAL FUND BUDGET ________________________________________________ 117
FY 2016-2017 GENERAL FUND REVENUES _________________________________ 118
REVENUE PROJECTION RATIONALE _____________________________________ 120
DEPARTMENTAL EXPENSE RATIONALE ___________________________________ 134
CITY OF SOUTH MIAMI DEPARTMENTS & DIVISIONS ________________________ 139
MAYOR AND CITY COMMISSION ______________________________________ 140
CITY CLERK’S OFFICE _______________________________________________ 142
CITY ATTORNEY’S OFFICE ___________________________________________ 145
CITY MANAGER’S OFFICE ____________________________________________ 148
PERSONNEL DIVISION _____________________________________________ 152
CODE ENFORCEMENT DIVISION ____________________________________ 157
FINANCE DEPARTMENT _____________________________________________ 162
INFORMATION TECHNOLOGY DIVISION (ITD) _________________________ 167
PROCUREMENT DIVISION __________________________________________ 170
BUILDING DEPARTMENT ____________________________________________ 174
PLANNING AND ZONING DEPARTMENT _______________________________ 178
PUBLIC WORKS DEPARTMENT ________________________________________ 182
PUBLIC WORKS OFFICE OF THE DIRECTOR ___________________________ 184
PUBLIC WORKS BUILDING MAINTENANCE DIVISION ____________________ 188
PUBLIC WORKS SOLID WASTE DIVISION ______________________________ 191
PUBLIC WORKS STREETS & LANDSCAPING DIVISION ____________________ 194
PUBLIC WORKS MOTOR POOL DIVISION _____________________________ 198
PUBLIC WORKS ENGINEERING AND CONSTRUCTION DIVISION __________ 201
POLICE DEPARTMENT _______________________________________________ 205
PARKS AND RECREATION DEPARTMENT _______________________________ 212
GIBSON-BETHEL COMMUNITY CENTER _______________________________ 219
PARKS LANDSCAPING DIVISION _____________________________________ 222
COMMUNITY POOL ______________________________________________ 226
TENNIS _________________________________________________________ 230
NON-DEPARTMENTAL ______________________________________________ 233
SPECIAL REVENUE FUNDS _______________________________________________ 235
STORMWATER DRAIN TRUST FUND _____________________________________ 236
LOCAL OPTION GAS TAX TRUST FUND __________________________________ 240
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND _______________________ 243
PARKS AND RECREATION FACILITIES IMPACT FEE FUND _____________________ 245
TREE TRUST FUND ___________________________________________________ 247
PEOPLE’S TRANSPORTATION TAX FUND _________________________________ 249
REVENUE STABILIZATION FUND ________________________________________ 253
GRANT MATCH RESERVE FUND _________________________________________ 254
INSURANCE RESERVE FUND ____________________________________________ 255
TAX EQUALIZATION RESERVE FUND ____________________________________ 256
BUILDING CAPITAL RESERVE FUND ______________________________________ 257
CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS AND MAINT FUND ____ 258
OTHER FUNDS ________________________________________________________ 260
DEBT SERVICE FUND __________________________________________________ 261
CAPITAL IMPROVEMENT PROGRAM FUND ________________________________ 269
EMERGENCY RESERVE FUND ___________________________________________ 272
STATE FORFEITURE FUND _____________________________________________ 273
FEDERAL FORFEITURE FUND ___________________________________________ 274
GLOSSARY ____________________________________________________________ 277
CITY OF SOUTH MIAMI BUDGET FY 2016-2017
ACKNOWLEDGMENT
This document was prepared by a team of city staff members who worked very enthusiastically,
with pride and dedication, to provide a meaningful and useful document for the benefit of the
citizens, the business community, and the City of South Miami organization.
The following individuals are recognized for their significant contribution in the budget process:
Budget and Finance Committee Members
Maximo Monterrey, Chairman
Bradley Cassel
Sid Kaskey
Kyle Saxon
The following individuals are recognized for their significant contribution in the preparation of
this document:
Alfredo Riverol, Chief Financial Officer
Maria Virguez, Office Manager
Michelle Caloca, Senior Accountant
Carolina Sola, Junior Accountant
Melissa Cela, Office Support
Oscar Familia, Office Support
Cover Photo taken by John Webster of the Procurement Division
MANAGEMENT TEAM
DEPUTY CITY MANAGER CHIEF FINANCIAL OFFICER
Shari Kamali (2014) Alfredo Riverol, CPA CGFM, CGMA, Cr.FA (2010)
PLANNING & ZONING DIRECTOR POLICE CHIEF
Jane K Tompkins (2016) Rene Landa (2013)
PUBLIC WORKS DIRECTOR PARKS & RECREATION DIRECTOR
Kelly Barket, Jr. (2011) Quentin Pough (2014)
PERSONNEL DIVISION MANAGER BUILDING DIRECTOR
Rachel Cata (2016) Victor Citarella, PE (2008)
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 i
CITY MANAGER’S BUDGET MESSAGE
July 28, 2016
Honorable Mayor Philip Stoddard
Honorable Vice Mayor Bob Welsh
Commissioners Edmond, Liebman and Harris
Citizens of the City of South Miami
PROPOSED Capital and Operating Budget for Fiscal Year 2016/2017
Dear Mayor, Vice Mayor, Commissioners, and Citizens:
In accordance with Article IV, Section 2 of the City Charter, I
respectfully submit to you the Proposed FY 2016/17 Operating and
Capital Budget for the fiscal year beginning October 1, 2016, and
ending September 30, 2017. The Proposed FY 2016-17 Budget was
prepared with no tax rate increase, using the millage of rate of 4.3000.
The purpose of this letter is to provide the Commission with an
overview of the budget for Fiscal Year 2016-17.
BUDGET PREPARATION
The adopted budget provides a continuation of the core FY 2014-15 budget as the base for the
budget for FY 2015-16 and the following budget indicates existing and new funding levels and
priorities.
The FY 2016 Budget as presented here is based on the adopted millage rate of 4.3000.
The value of the certified tax roll for FY 2016-17 was released by the County on July 1, and was
approximately 7.75% higher than the prior year. Although it represents a slight increase in
revenues, it is more importantly an indication that the real estate market and values and,
therefore, potentially our entire economy may be continuing a rebound.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 ii
As we are witnessing, the country, and more specifically Miami-Dade County, continues to
slowly extract itself from a very difficult and damaging economic period. Property values,
foreclosure rates, and unemployment rates have begun to improve. Accordingly, this budget
process was a difficult one, as people are once again demanding more from their governments,
but the revenues have not yet reached a level to give us the ability to provide the level of services
they deserve.
SIGNIFICANT EVENTS THIS FISCAL YEAR
South Miami was ranked Among the Top 10 Cities in Florida for Young Families by NerdWallet, a
consumer advocacy website. This notable recognition by a well-respected national interest is
emblematic of the changes that the City of South Miami has undergone in the last few years and
has continued in the passing fiscal year. We are very proud of this distinction and look forward to
continuing the progress of raising the quality of service by your government for you the citizens
and community of South Miami. The administrative budget proposal as presented here in this
document is designed to continue the unprecedented progress in the improvement of the
services and infrastructure of the City as we have in the past few years. We propose to continue
this excellent progress and continue it without a tax rate increase for the fourth year in a row.
Subsequent to its opening by County Mayor Carlos Gimenez and the entire City Commission, the
long awaited Community Pool has been enjoyed by an increasing number of residents and
community members who had labored, some for over 40 years to bring this pool to be a reality.
The pool continues to provide a much needed recreational swimming opportunity for the
community at-large, including swimming lessons for our youngest residents, aquatic exercise for
the disabled, and assist the City in its goal to reduce drowning fatalities and near drowning
accidents within the City. As research shows, supervised swimming activities provided at Park
and Recreation pools can make a life-saving difference to residents. In fact, with the financial
backing authorized by the City Commission, and through increased marketing, swim lesson
participation increased by 53%, from 52 participants in 2015 to 80 participants as of the beginning
of the season in 2016. Participation is expected to increase by an additional 40 participants by
the end of the current pool operation season.
We put an emphasis on a start to the improving the quality of all of our parks this year especially
our two most popular parks, Dante Fascell Park and Fuchs Park. This effort needs to be increased
and continued for quite some time as suggested in the Parks Master Plan which is still in draft
form at this time. Some of the work completed this year relating to the Beautification of City
Parks included both the Public Works staff and the Parks staffs working on the Dante Fascell and
Fuchs Park improvements & landscape beautification project. The work done is summarized later
in this message.
Crime rates are at its lowest since 1995. Total crimes one-third of the way through 2016 calendar
year stood at 179. With the continuation of this pace, we could finish the year with only 537 total
crimes. Last year we stood at 776 for the year. Under the current Commission and
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 iii
administration we have achieved some of the lowest rates since 1991. These figures may change
upwards, but I think we are in for another banner year of crime reduction and prevention.
Our staff is constantly improving. We have been on a mission since 2013 to increase the
professionalism and quality of staff serving the South Miami community. I am happy to report
that due to progressively improving leadership and training, our staff is now operating on a much
higher level than previously. It is incumbent on us to reflect our appreciation for our staff’s efforts
and to recognize their efficiencies by providing incentives for them to stay with South Miami and
not leave for other more lucrative employment. Therefore, as the collective bargaining process
came due, at a time when management was supportive of a pay increase and the economy would
support such increases, we have provided our staff with a package that eliminates any slippage in
earning power since the employees received raises three years ago, in 2013. The City of South
Miami and the American Federation of State, County and Municipal Employees, completed such
negotiations, resulting in reaching an Agreement on the terms and conditions of a three-year
Collective Bargaining Agreement; effective through June 21, 2019, which was approved
unanimously by the Union. The primary element of that agreement was that management offered
and the Union accepted a cost of living increase so that employee’s incomes were no longer
reduced by inflation. Additionally, the City and the union (PBA) for the Upper Unit of the Police
Department completed negotiations, resulting in reaching an Agreement on the terms and
conditions of a three-year Collective Bargaining Agreement. The primary element of that
agreement was that management offered and the Union accepted a cost of living increase so that
employee’s incomes were no longer reduced by inflation. The entire City administrative staff will
also reap the benefits of such direction from the management.
Sea level rise will ultimately result in a rising water table. As the water table rises, it will reduce
then eliminate the functionality of our septic tanks, as septic tanks are dependent on gravity and
a lower water table to work. Approximately two thirds of the City is on septic tanks at this time.
Therefore the City hired a consultant for the development and completion of a sanitary sewer
master plan for sanitary sewer upgrades throughout the City. The draft master plan identifies
areas within the City that are currently not serviced by a public sanitary sewer system, provides
information on existing sewer systems, and includes a layout of the proposed improved systems.
The draft master plan also establishes a priority for projects by location, the cost of
recommended projects, and estimated costs. While not complete at this time, the staff is already
looking for opportunities to address the issues raised by the draft plan and incorporate them into
discussions for the future.
The City administration evaluated the City Pension Plan and in partnership with key members of
the public and the private sector, proposed revisions to help create a better retirement plan for
all City Employees. Helping to re-open and produce a viable retirement program for the City will
be one of the single most important workforce improvements by the City to help attract, recruit
and keep the greatest asset; personnel.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 iv
The Personnel Division experienced a change in leadership and has completely reorganized and
rebuild all personnel files. This was a major effort and results in much more accurate files being
kept which is very important for proper management including discipline and performance
monitoring. Additionally, the Personnel Division has worked with South Miami Hospital to
educate and engage the staff on practicing healthy dietary behaviors. Free nutrition classes were
offered to employees at City Hall. We will continue to create Wellness initiatives to instill a
healthier style of living for employees and families. We anticipate this will lead to reduced costs
of providing our employees with health care.
Our Planning and Zoning Department has new leadership and has entered into a Professional
Services Agreement with Calvin Giordano & Associates, Inc. for the Comprehensive Plan and Land
Development Code Rewrite. This will save the City a great deal of time and resources due to the
current outdated, confusing and sometimes conflicting nature of the two documents. The
Planning and Zoning Department finalized the Complete Streets Policies and Design Manual which
will help guide the improvement of our streets to be more intelligently planned, more efficient and
safer for pedestrians and bicyclists and created a requirement that applications for new
development of a certain size include a traffic impact analysis in order to adequately determine
the traffic impact of a proposed new project.
Our downtown shopping area is critical to the financial balance of the City. The sale of the
Shoppes of Sunset mall has given us some opportunities but at the moment, the lack of consistent
maintenance in the downtown shopping area is another area that has needed some improvement.
Therefore, we have taken action this year to create, fund and carryout the initial phase of a
Downtown Beautification Project. We are hoping to have the Business Improvement District
(BID) in place by the end of the current fiscal year which will help focus the City’s efforts in the
downtown area and will also result in the business community helping share the financial
responsibility for some of the improvements. In conjunction with this beautification effort, and in
a move toward ensuring a great feeling of security, I recommended and the Commission funded a
permanent downtown walking beat officer was assigned to address quality of life and crime issues
in downtown district.
In fact our entire City was the target of many project to create a better environment for our
citizens. We removed and planted new plants and mulch along SW 64th Street & SW 59th Place
and installed various plants “Impatiens” & “Annuals” around traffic circles throughout the City.
We coordinated and assisted our storm drain cleaning company with the cleaning of storm water
drains and pipes as a result of inspections, completed tree pruning throughout the City,
maintained sidewalks throughout the City to remove trip hazards, reducing sidewalk repairs and
harmonizing sidewalks with existing swale elevations, completed debris removal throughout the
City’s canals and purchased better equipment for the removal process of debris found in canals
and painted all guardrails in front of canals.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 v
Additionally our Public Works Department continued responding to citizens requests to manage
traffic impacts through various Traffic Calming Projects by completing a resident survey
(concurrency), for the design and approval of the traffic calming devices for the Pinecrest /
Snapper Creek and Twin Lakes areas. The survey, showing who is in favor or opposed to the
project is essential for the approval of the project from Miami Dade County Public Works
(MDCPW) who have to approve the project prior to the City being permitted to construct it.
We completed the construction phase of the Mango Terrace traffic calming devices. The
project consisted of the construction of eleven speed tables within the Mango Terrace
Neighborhood. The speed tables address the frequently requested traffic calming measures.
Additionally we completed the construction for drainage and roadway improvements in the Twin
Lakes Area (between SW 62nd Court to SW 64th Court and SW 64th Street to SW 62nd Terrace). The
City of South Miami Stormwater Master Plan, developed in 2012, identified the Twin Lakes area
as a priority area. The project included the implementation of exfiltration systems with catch
basins that are interconnected to the exiting drainage system to reduce the volume of runoff
(pollutants) generated by a storm event into the neighboring lake and canal. Roadway
resurfacing was also included as part of the project, due to the required repairs from the drainage
system.
We successfully took over tennis operations at Dante Fascell Park in December 2015 by hiring
tennis professionals to assist our administration of the program and facilities. We began by
offering tennis court reservations, private lessons, league play, adult clinics, youth programs and
camps. Programs are now provided by certified and experienced tennis professionals. We
Initiated clay court maintenance standards and practices that have greatly enhanced the safety
and quality of the facility which apparently had not been implemented in many years. We also
replaced windscreens, court dividers, benches and began daily maintenance of equipment to
improve safety and appearance while also bringing it up to industry standards.
We aren’t finished. There is much more work to be done in our efforts to continually improve the
City of Pleasant Living. This budget lays the foundation for addressing critical new issues such as
the Sanitary Sewer Master Plan and new issues such as the welcome signs, which have been
approved by the Commission. The City of South Miami Welcome Signs are to be installed at the
entryways for the City and will include gateway monument signs to be placed at Fuchs Park on
US-1 and Dante Fascell Park, located on Red Rd and a smaller entry sign to be implemented at
various other City entry sites. We intend on continuing to reduce the crime rate and to be as
responsive as possible to the citizen’s requests for improvements in their City. Our goals are clear
and this budget will help us continue the great progress that we have made so far.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 vi
RESPONDING TO THE GOVERNING BODY GOALS
The budget as presented provides the same level of excellent services to all residents, businesses,
and visitors of the City of South Miami, while maintaining the same millage rate, set at 4.3000.
The City’s proposed budget was prepared with the intent to meet the governing body’s goals.
The City Commission has established six strategic goals that guide the City’s activities, including
preparation of the annual operating budget. The financial decisions included in the annual
budget and Capital Improvement Program (CIP) for the services provided by the City are intended
to address the goals established by the City Commission.
Goal #1: City Services – Ensure that city services assist in creating a superior quality of life
and a safe atmosphere where people desire to live, work, and play.
Goal #2: Fiscal Responsibility – Provide exceptional value for community-provided
resources and strive for long-term financial balance in the city’s operational and capital
activities.
Goal #3: Economic Development – Promote and stimulate quality development (including
retail, corporate headquarters, bioscience, high technology companies, and residential) to
enhance the city’s diverse economic base.
Goal #4: Reinvestment – Promote and support efforts to redevelop retail sites and
improve our neighborhoods to continue the city’s reputation as a safe and friendly
community.
Goal #5: South Miami Downtown Improvement– Partner in the continued development
of a premier destination point – “South Miami Downtown” – that serves as a community
gathering place integrating a variety of uses (including residential, retail and office uses).
Goal #6: Sense of Community – Celebrate South Miami’s heritage and history to enhance
the sense of community, pride and quality of life for residents.
The adopted budget continues the City’s commitment to these strategic goals by allocating
available resources to the activities necessary to address the goals.
GENERAL FUND REVENUES
Revenues in all municipalities typically increase and, at times, decrease, depending, upon their
respective sources and the impact of various sectors of the economy and the Legislature’s
changing philosophies on those sources. The City’s most significant revenue, ad valorem or
property taxes, is also typically the revenue with the most significant change from year-to-year.
The Legislature’s adoption of the “property tax relief” legislation and the approval of the property
tax constitutional amendments in recent years, in addition to the end of the real estate “bubble,”
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 vii
and general decline in our nation’s current economy, has resulted in a reduction in our ad
valorem revenues, as well as other revenue streams. The City’s ad valorem revenue account for
approximately one-third of the City’s yearly operating revenue stream or 34% of the City’s yearly,
non-fee based, recurring operating revenues. Therefore, as the ad valorem revenues change
significantly, so do the city’s revenues.
THE SAVE OUR HOMES EFFECT
As stated earlier, the FY 2015-16 certified property tax roll for the City of South Miami reflects an
approximate 7.75% increase in city-wide taxable values from the previous fiscal year. By default,
that percentage is an “average” and, individual properties may experience more or less change in
value than this average. In the case of long-time homesteaded properties, they actually may have
a greater amount of increase due to the effects of Save Our Homes.
In 1992, Florida voters approved Constitutional Amendment 10, meant to shield homeowners
from runaway increases in their property taxes as a result of the booming real estate prices. Save
Our Homes (SOH) limits annual increases in the assessed value of a home to 3% or the Consumer
Price Index, whichever is lower. This limitation is known as the Save our Homes cap. As a result,
long-time homesteaded property owners benefited from years of increasing home values by
paying less property tax than a similar non-homesteaded property owner due to the SOH limits
on increases in assessed values. Thus, many homesteaded property owners have had the benefit
of artificially low tax levies.
The FY 2008-09 property tax valuation performed by the Property Appraiser was the first year in
which property values dropped for the City of South Miami and virtually every other municipality
in South Florida. This drop in property values now reveals the “other side” of SOH in which long-
time homesteaded properties can now actually see their assessed values increase by virtue of
State Law, even as property market values decrease, if the valuation of that individual property is
still below market value. Conversely, recent homesteaded purchasers who have not had the
benefit of long-term accumulation of SOH benefits, and non-homesteaded properties, will most
likely see the least amount of increase in taxable assessed values.
DOUBLE HOMESTEAD EXEMPTION
On January 29, 2008, electors in Florida voted for a new property tax reform amendment.
Previously, homeowners could receive a $25,000 exemption on their primary residence, which
meant the homeowner doesn’t pay property taxes on the first $25,000 of the just appraised value
of the property. The new amendment increased the exemption as follows: Homeowners can
receive an additional $25,000 homestead exemption for the value of homesteads above $50,000.
The new exemption has had a devastating impact on ad valorem revenues statewide, as it
essentially doubles the previous amount of non-taxable property value; therefore, those
revenues are no longer available.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 viii
MILLAGE CAP ESTABLISHED
The Property Appraiser will mail required notices to all property owners in August, using
proposed tax rates adopted by all taxing authorities in Miami-Dade County. Thus, the millage
rate of 4.3000 set at the July City Commission meeting will be used in the notice and will be the
millage rate used to calculate South Miami property taxes unless changed by the City Commission
prior to its final budget meeting in September. The millage rate (South Miami’s share) is typically
approximately 22 percent of the total yearly tax bill. In other words, of every dollar spent on
taxes in South Miami, typically 22 cents goes to its City Government.
OTHER REVENUES
Other significant operating revenue categories are currently expected to remain relatively
unchanged or increase slightly. Local Government Half-Cent Sales Taxes, State Revenue Sharing,
Judgments and Fines, and other licenses and registrations (local business tax receipts, burglar
alarms, and solid waste franchises) are projected to slightly increase or remain relatively
unchanged this coming fiscal year.
SPECIAL REVENUE FUNDS
The Special Revenue Fund budget reflects the restricted monies collected by the City for certain
fees and various local option gas taxes received from the State of Florida that must be used for
prescribed purposes.
CAPITAL PROJECTS FUND
This fund reflects the major Capital Improvement Projects. Funds from various sources are
aligned with the specific projects found in the Capital budget (CIP). The CIP is for projects
involving expenditures expected to endure longer than one year, and over a cost threshold to
filter out normal operating expenses.
CARRYOVER and RESERVES
Carryover is the balance of estimated unreserved fund balance remaining at year-end that is
carried forward into the new fiscal year and available for appropriation by the Commission. From
an accounting point of view, carryover is a balance sheet item and is not included in a typical
profit and loss statement. In governmental budgets, carryover is included as part of the budget.
Having sufficient cash carryover is critical to a municipality because it provides the necessary cash
flow before property taxes are collected and received beginning in November.
EMERGENCY RESERVE FUNDS
The Government Finance Officers Association (GFOA) issued a Case Study, providing a general
recommended fund balance for two specific categories; Budget Uncertainty Reserve and
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 ix
Emergency Reserve. Within the Case Study, GFOA recommends a General Fund Reserve of
approximately 25%; 12.5% for each of the two specific classifications mentioned above.
When the City's Comprehensive Financial Report was issued for FY 1994-95, the Auditors
recommended the creation of a Contingency Reserves Fund to be initially funded from the cash
carryover balance in the General Fund. On July 29, 2008, the City of South Miami established
Article V Section 2-47 entitled "Emergency Reserve Fund" under City Code of Ordinances 23-08-
1958 as part of a Cash Management Policy requiring the City to maintain Emergency Reserves
Funds no less than 10% of the operating budget.
This year, the City will continue maintaining the GFOA’s recommended 25% of the City’s annual
budget amount in this critical fund, for a total of $4,277,676.
The Emergency Reserve Funds along with the City’s unreserved, unassigned fund balance
represents a low, but healthy, reserve level for a City our size, but due to the potential or
damaging storms and unexpected economic situations, as we have witnessed in the past few
years, it would be wise to continue to increase these balances.
CHANGES IN THE CITY WORKFORCE AND TOTAL PAYROLL
In the proposed fiscal year budget, the City provides a “Position by Department” schedule as part
of the budget document. The section provides a detailed breakdown of the positions by
Department and the number of full-time and part-time positions within the City.
Effective October 1, 2016, and each year thereafter, eligible officers, all administrative
individuals, and Police Captains and Lieutenants shall receive a cost of living adjustment (COLA),
based on the Consumer Price Index - All Urban Consumers 12-Month Percent Change for the
Miami-Ft. Lauderdale FL area (CPI) which shall have the effect of increasing the pay for each
employee, unless the CPI is zero or is negative, which shall then have no decreasing effect on
the employee’s pay. The COLA increase salary adjustments shall not exceed 3 percent in any
year.
COLA was provided at the time of execution of each respective ratified union contract and were
computed as the aggregate or prorated amount depending on the individuals date of
employment, of the last 4-years of COLA, which had the effect of increasing the pay for each
individual to ensure individuals do not lose earnings to inflation.
Over the past four years the CPI has been established by the United States Department of
Labor, Bureau of Labor Statistics as follows:
(Annual CPI 2012) October 1, 2013 - September 30, 2014 = 1.9%
(Annual CPI 2013) October 1, 2014 - September 30, 2015 = 1.3%
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 x
(Annual CPI 2014) October 1, 2015 - September 30, 2016 = 2.1%
The Consumer Price Index- All Urban Consumers 12-Month Percent Change for the Miami-Ft.
Lauderdale FL area, applicable to this current year is:
(Annual CPI 2015) October 1, 2016 – September 30, 2017 = 0.9%
Any eligible individual employed on or prior to October 1, 2014 shall receive a 6.2% COLA
increase, which is the accumulation of the prior four years CPI.
Any eligible employee employed on or after October 1, 2014 but prior to October 1, 2015 shall
receive a 3.4% COLA increase.
Any eligible employee employed on or after October 1, 2015 but prior to October 1, 2016 shall
receive a 2.1% COLA increase.
Any eligible employee employed on or after October 1, 2016 but prior to October 1, 2017
shall receive an additional 0.9% COLA increase.
Furthermore, in this fiscal year’s proposed budget, the City will continue assuming the expense of
multiple employees, which had previously been funded through the City of South Miami’s
Community Redevelopment Agency (SMCRA). The SMCRA is no longer able to continue to fund
these necessary positions on a recurring basis due to its financial situation. The
department/divisions that are immediately affected are:
− The Grants and Sustainability Administrator was previously funded by the SMCRA in the
amount of 50% of the position’s salary.
− Code Enforcement has absorbed the expense of the Senior Code Enforcement Officer and
Special Events Coordinator, which has now been transferred to the Parks Department,
which were both previously funded at 100% by the SMCRA.
− The Police Department rather than the SMCRA, for the second year will be funding 100%
of one police officer. The SMCRA previously funded three full-time police officers;
however, this year two full-time police officers will continue to be funded by the SMCRA.
(The resulting amount necessary to be continued in this year’s City budget is $75,111.)
− The City Attorney’s expense was increased based on the firm’s adopted agreement and
the newly implemented accounting policy which requires the City to fund 100% of the City
Attorney’s contract and obtain reimbursement from the SMCRA for 10% of the overall
cost.
− It is important to note the positions mentioned above are not new positions but exist
currently as part of the City Administration, and amount to an estimated $290,764, which
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 xi
is reflected in this budget due to the SMCRA’s inability to continue to responsibly fund
them on a recurring basis.
SUMMARY OF MAJOR BUDGET HIGHLIGHTS
The proposed budget is primarily a continuation of last year’s budget plan, as the City remains
committed to the current level of services with a high quality level of delivery. There are many
priorities that need to be addressed, including a revision of our very outdated land development
code, the proper maintenance of our parks system, and the further consolidation and maximizing
of efficiencies from the organization of our government structure that need to be addressed in
the near future. Should revenues grow, we will be able to evaluate new priorities for the City and
with the authorization of the Commission we will begin to increase the effectiveness and offered
services of the City.
To continue maintaining a safe and efficient fleet, this coming fiscal year, the City is proposing to
purchase eight new police vehicles. The upgrades of the City’s fleet are required to continue
providing expected levels of service to the residents of the City. The older police vehicles that are
being replaced will take the place of those vehicles in the City fleet that are determined to have
exceeded their useful life and may have safety or operational problems; the vehicles will be
auctioned for sale. Currently and in the future, the City will purchase extended warrantees for
our vehicles and surplus the vehicles at the end of the warranty program in order to reduce
maintenance costs to the City.
SUMMARY OF FINANCIAL ISSUES AHEAD
Litigation expenses and exposures
Currently, the City is involved in multiple litigations, which provide future financial uncertainties.
The possible financial impact to the City is currently unknown. It is, at this time, unrealistic for the
City to provide financial estimates to insert into the FY 2016-17 budget.
Fuel expenses
Presently, the City is estimating $3.50 per gallon for the 2016-17 budget, an estimated 12.5% less
than the previous FY. The City is requiring that the usage of city vehicles be limited only to the
essential activities. City policy states that no City vehicle should be left running idle when not
necessary (the K-9 vehicle is the exemption); furthermore, all take home Police cars should be
used strictly pursuant to policy that stipulates that the vehicles will not be used for personal use.
CONCLUSION
The City budget has been seriously challenged again this year as the Community
Redevelopment Area (CRA) continues to be unable to fund several items that are important to
the smooth and effective operation of the City as a whole. This results in some $290,764 that
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 xii
the City continues funding for in its budget, which was previously funded in the CRA budget.
Despite the challenges we encountered in balancing the needs for services against the desire of
property owners the same rate of tax, we continued to maintain basic levels of reserves for our
various critical financial responsibilities.
These are volatile times that require careful and clear leadership and extraordinary courage. We
thank the Mayor and City Commission for having those qualities, as we believe they have been
reflected in this proposed budget. It is essential to continue building our reserve accounts for a
multitude of reasons. As always, your staff will endeavor to continue to provide the levels of
services our community is entitled to, despite even more limited resources available for this
purpose. We are grateful for your continued contributions to the budget development process.
The confidence you hold in your staff makes it possible for us to provide the results our
community deserves and expects. By working together, we have once again been able to craft a
budget that addresses the priorities you have created for our community.
CLOSING
I wish to thank the entire City staff for their professionalism and dedication. I also wish to thank
the Mayor, Vice Mayor, and Commissioners for providing direction on a preferred future for the
City of South Miami. Finally, I would like to thank the excellent Budget and Finance Committee
for the time, which they have volunteered to help evaluate FY 2016-17 proposed budget, and
their valuable input, which has been reflected in this budget.
Sincerely,
Steven Alexander
City Manager
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 1
FY 2015-16 CITYWIDE ACCOMPLISHMENTS
This year we offer a list of accomplishments by the City Administration and the Commission
as follows:
FINANCE DEPARTMENT ACCOMPLISHMENTS
Continued to produce and post online before every second regular Commission meeting of
the month the City’s monthly finance report for the previous month. The Monthly financial
reports are critical to keeping control and analyzing on a continuous basis the City’s financial
position.
Assisted the City Manager in the preparation of a balanced FY 2016
Annual Operating and Capital Budget, a massive work effort on
which we have won Government Finance Officers Association
(GFOA) prestigious awards for over the last 5 years.
Continued to produce the Comprehensive Annual Financial Report
(CAFR) with auditors issuing no findings, on which we have won
Government Finance Officers Association (GFOA) prestigious
awards for over the last 5 years.
Produced and posted online the Popular Annual Financial Report (PAFR). The PAFR’s main
purpose is to provide non-financial readers the opportunity to understand and be a part of
the City’s finances, on which we have won Government Finance Officers Association (GFOA)
prestigious awards for over the last 5 years.
Assisted the City Manager in producing many useful financial reports and analysis to
successfully negotiate Union Agreements with the PBA upper unit (Captains and Lieutenants
and AFSCME.
Evaluated the City Pension Plan and proposed revisions to help create a better retirement
plan for all City Employees at a projected significant cost savings to citizens. Helping to re-
open and produce a viable retirement program for the City will be one of the single most
important workforce improvements by the City to help attract, recruit and keep the greatest
asset, its personnel.
PARKING DIVISION ACCOMPLISHMENTS
Purchased a Parking enforcement vehicle which will be exclusively be used for the License
Plate Recognition to identify stolen vehicles and scofflaws (those with unpaid parking tickets).
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 2
Successfully purchased three new pay stations, which have been installed and are
operational, helping to increase parking customer satisfaction. Moreover, the Parking
Division extended its Pay-by-Phone program to all single-head parking meters in an effort to
provide greater parking customer satisfaction.
INFORMATION TECHNOLOGY DIVISION (ITD) ACCOMPLISHMENTS
The City installed Wi-Fi coverage for both the City Hall and Sylva Martin buildings to
enhance the public’s ability to be connected to the Internet while in the City Hall campus.
The City has established an in-house Tennis Facility for the public’s benefit. As part of the
new program, the City provided Dante Fascell Park with immediate connectivity to the City’s
network infrastructure.
Information Technology Division (ITD) expanded the broadband and network for the new
Digital Pay Station modems communicating with the City’s Wi-Fi network so that the credit
card data can be transmitted wirelessly through the newly installed Wi-Fi Parking system.
This allowed the City to save on the monthly recurring cellular costs and have a better
connection.
As most of the City’s servers in the essential computer network were out of warranty and
had no hardware maintenance contracts whose failure could have caused vital and business
critical services to be unavailable. Many of the City’s servers have been retired, reducing
the City’s annual cost of electricity, cooling, and annual maintenance expenses.
ITD updated security systems for individual workstations and network servers. The systems
now utilizes features such as Web Reputations and Web Filtering and will automatically
deploy across the network updates.
ITD assisted in completing the data and networking cabling of the newly renovated
communication area within the Police Department.
The Installation of the new Body Cameras upload station within the Police Department so that
Officers can properly dock their cameras after a shift and upload without delay or
complication.
Scheduled purchase of new laptops and tablets for the Officer’s deployment in their
respective pursuit vehicles. The City works to regularly replace outdated computer
equipment in an effort to have the Police Department function with the most up-to-date
equipment available in the marketplace.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 3
The City has been completing multiple network upgrades for better communication between
Miami-Dade County’s Information Technology Department and its backup servers, and the
City of South Miami, including the Police Department.
POLICE DEPARTMENT. BETTER CONNECTION MEANS BETTER CONNECTIVITY AND MORE
RELIABILITY.
The first National Night Out was conducted October 2015 in partnership
with the community and other local law enforcement agencies. During
this event the Department hosted several hundred members from our
community. Food, entertainment, displays and crime prevention
information were provided during the event.
Crime rates are at its lowest since 1993 and at this point in the current year the crime rate has
continued to drop compared to the same period last year.
Cops and Students Talking (CAST) program will resume this summer. This program is led by
Police Officers to provide interaction between Officers and students in the summer program.
Police Athletic League (PAL) program, which had gone dormant, was fully
reinitiated. The PAL unit created a track and field team, which competed
throughout Miami-Dade County with other similar teams. The PAL program
plans to sponsor a football team in the future. All funding for this program
was provided by the Federal Forfeiture fund, which gains assets from
federal crimes in which our Officers participate in the apprehension and
securing of illegal goods. Therefore the PAL program directly benefits the
South Miami community without direct expenditure of the taxpayers’ funds.
A permanent downtown walking beat Police Officer was assigned to address quality of life and
potential crime issues in downtown shopping district. This officer combines foot patrol, bike
patrol to provide high Police presence visibility and addresses issues which affect the business
community and its visitors.
The body worn camera program was fully implemented and is now utilized by Uniformed
Police Officers. This program requires video interactions with the public during action or
interviewing situations in order to maintain accountably and transparency.
The Red light traffic signal enforcement program became fully operational in December 2015
and we are preparing for the addition of 2 new enforcement camera locations during the
FY2017 budget year. The program is very successful and has lead to fewer traffic accidents
and seems to be resulting in less illegal blocking of intersections.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 4
The Tactical Response Team whose purpose is to address active shooters and other tactical
situations has become fully SWAT trained. The equipping and training of this unit will continue
while developing relationships to respond to the needs of our community.
The Police Department completed a mock assessment with the Commission on Florida
Accreditation (CFA) in preparation for the Departments full inspection in December 2016. This
accreditation certification process occurs every three years and the City is proud to have
become accredited for the first time in 2013. The mock assessment went reassuringly well and
steps continue to gain re-accreditation.
Police Department leadership members have attended several advanced executive training
like Command Officer Development Course, Senior Officer Course and Police Executive
training. This training provides education in current Police management skills. We believe our
Police can always benefit from training and refresher courses.
Conducted active shooter training and practice situations at area schools, businesses, and City
properties.
Continued the COMPSTAT program, which is designed to maintain accountability of personnel
management and crime trends by tracking essential data from the Police Department.
PUBLIC WORKS AND ENGINEERING DEPARTMENT ACCOMPLISHMENTS
BUILDING MAINTENANCE
Assisted the Parking Division by installing additional on-street parking numbers, installed
posts into the concrete and installed new signage for Parking System. Also, removed and cut
the old posts and covered the holes.
City Hall & Police Department Improvements included:
Pressure clean and painted exterior walls at City Hall & Police Department.
Painted the hallways on the first and second floor of the Police Department and several
offices.
Installed chair molding along the main entrance walls in the Police Department.
Pressure cleaned and painted the garage in the Police Department.
Installed 3, 20 AMP with 120 Volts Circuits in the Roll Call room and 8 Cat 6 Computer Cables
for the Body Camera charging docks and installed 7 body camera charging docks in the Roll
Call Room in the Police Department.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 5
Installed 3, 30 AMP with 120 Volts Circuits in the IT room at City Hall to accommodate the
electrical consumption of the additional servers being installed.
Completed major repairs to the fishpond in front of City Hall, which included pressure
cleaning, plastered the concrete and painted with an acrylic paint.
To prolong the life of the Police Department roof, an elastomeric flashing paint was applied to
create a bond and avoid any roof leaks.
Installed 8 Cat6 cables for the Audio Visual and Internet system in the Commission Chamber.
Installed 3, 20 AMP Circuits with 120 Volts each circuit for the Finance Department to
disburse the electrical consumption between the Finance office and the copier.
Completed electrical repairs of all the GFI outlets in the Downtown Area for the Downtown
tree aesthetic lighting project. Staff continues to monitor the outlets due to weather,
vandalism and other electrical issues which may trigger them to shut off, and need to be
reset.
Assisted with the Downtown Beautification Project by relocating electrical junction boxes in
preparation for the Dorn Avenue rubber mulch project.
Dante Fascell Park Office Project – The complete renovation of the Dante Fascell Park Office
was performed: Staff demolished the inside of the existing office; Cut two sections of the
walls to install two impact windows; Installed sheet rock and painted them. Installed new
ceiling tiles. Repaired all of the exterior walls with plaster; Installed an air conditional wall
unit; Installed 6 LED Lamps in the office area, LED lamps in the restrooms and 4 LED lamps for
exterior lighting; Installed 6, 20 AMP outlets. Installed 2 phone lines and 2 Computer lines;
Installed an Ice Maker, a safe, TV antenna, 2 double doors for the storage closet, a deadbolt
for the main entrance door and a hydraulic arm; Installed a 4-foot lamp with a switch for the
storage room; Installed floor tiles with grout and base boards; Installed a boot scraper on the
floor by the main entrance to clean tennis shoes prior to entering office to avoid tracking in
clay from the courts.
Installed a concrete slab to mount a 10 x 10 aluminum house for the storage of equipment at
Dante Fascell Park.
Palmer Park Office Project – The renovation of the Palmer Park Office included the following
tasks to be performed: Staff demolished the inside of the existing office; Installed sheet rock
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 6
and painted them. Installed an A/C wall unit; Installed 3, 20 AMP circuits and 1, 20 AMP
Circuit with 220 volts for the wall A/C Unit; Installed 2, 4ft T8 lamps; Installed tile, grout and
base boards; Installed a deadbolt and a hydraulic arm on the main entrance door; Installed a
timer control for all exterior lights and installed 1, 20 AMP Circuit with 220 Volts for the Ice
Maker & installed an ice maker.
Built a concrete ramp in front of a storage bay at Palmer Park to facilitate the process to store
lawnmowers and equipment.
Removed a dangerous leaning utility pole on Dorn Avenue that required immediate removal
in coordination with FPL.
Installed new electrical conduit, weather guard & electrical connection to new electrical pole
on Dorn Avenue and disconnected a 60 AMP power service.
SOLID WASTE
Increased the frequency of repairing trash holes as part of pre-
maintenance from once a week to twice a week.
Initiated a new method of filling trash holes using a new material,
recycled asphalt pavement (RAP) to which prolongs the fill in
frequency and also has a better appearance in front of properties.
To maintain great service to residents, two new heavy equipment operators have been
trained in the use of a Garbage Trucks & Cranes to serve as back up and assist during an
emergency or natural disaster.
Two illegal trash dumpsites were discovered and staff managed to clean up and eliminate the
illegal trash dump sites. Eliminating these sites has reduced the amount of trash being hauled
to the dump facilities creating a cost savings to the City as they were apparently being used by
non-residents.
Since the implementation of the Automated Garbage Truck system the bins have had a lot of
wear and tear. The 10-year warranty that came with the bins has expired and the City
continues to replace residential garbage bins at no cost to the homeowners. So far the Solid
Waste Division has replaced approximately 130 residential garbage bins this Fiscal Year.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 7
STREETS AND LANDSCAPING
In preparation for the installation of a new
permeable, no trip, system that uses rubber mulch,
staff removed the rusty and broken tree grates
surrounding the landscaping on Dorn Avenue and
coordinated the rubber mulch installation on Dorn
Avenue as a test area.
Downtown Beautification Project – In an effort to beautify the City’s Downtown area the
following tasks were completed:
Removed existing damaged hedges and planted new hedges along SW 73rd Street between
SW 57th Avenue & SW 58th Court.
Re-striping of faded parking spaces throughout the area.
Planted new plants & installed Palm Trees in the Downtown Area & Sunset Drive.
Continue with our established program to maintain downtown South Miami and other areas
free from graffiti, pressure cleaning and gum removal.
Trimmed all trees in the Downtown Area in preparation of the installation of the new
Downtown lighting system. Staff continues to perform monthly inspections of the lighting
system.
Citywide Beautification Project – In an effort to beautify the City of South Miami the
following tasks were completed:
Removed and planted new plants and mulch along SW 64th Street & SW 59th Place.
Installed various plants “Impatiens” & “Annuals” around traffic circles throughout the City.
Completed inspection of the City’s Storm Water System as required by the NPDES Storm
Water Permit.
Coordinated and assisted our storm drain cleaning company with the cleaning of storm
water drains and pipes as a result of inspections.
Completed tree pruning throughout the City.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 8
Maintained sidewalks throughout the City to remove trip hazards, reducing sidewalk
repairs and harmonizing sidewalks with existing swale elevations.
Completed debris removal throughout the City’s canals and purchased better equipment
for the removal process of debris found in canals.
Painted all guardrails in front of canals.
Beautification of City Parks - Assisted in the Dante Fascell & Fuchs Park improvements &
landscape beautification project. The following tasks were completed:
Stump and root removal of all Australian Pines at Dante Fascell.
Installed new sod and dirt throughout Dante Fascell Park.
Trimmed trees and removed debris from Dante Fascell Park.
Major tree trimming and debris removal throughout Fuchs Park.
Installation of new plants, dirt and sod at Fuchs Park.
Removal of over grown plants and trees around the pond at Fuchs Park.
MOTOR POOL DIVISION
Coordinated auction activities with
Central Services to reduce aging fleet
and equipment. There were 7
vehicles that were auctioned, creating
revenue of $3,571.50 for the City.
For vehicles that are brought to the Motor Pool for any repair or service, staff is performing a
thorough inspection as preventative maintenance to ensure that vehicles are operating at
maximum performance and to help minimize emergency repairs.
Upgraded the Motor Pool with the purchase of several new tools and equipment, including an
A/C recovery machine and tools necessary for the repair of Heavy Equipment. These
purchases enable staff to effectively and efficiently make necessary repairs to vehicles and
heavy equipment in-house.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 9
Motor Pool staff attended several repair and maintenance trainings concerning the City’s
fleet. These trainings enhanced their knowledge in the areas of air conditioning repair,
electrical repairs, fuel injection, and the repair of rear brakes on heavy-duty trucks.
Due to the trainings that staff has attended, they now perform additional repairs on Light
Duty trucks and Police Interceptors that were not previously repaired by the Motor Pool and
were contracted out. These include air conditioning repairs, installation of transmissions,
replacement of rear brakes, engine removals and front-end repairs.
The trainings also improved staff’s ability to repair heavy duty trucks that were previously
repaired by the Motor Pool and were contracted out. These include removal of inter-coolers,
water pump replacement, side loader replacement, rear packer repair, radiator replacement,
air conditioning repairs, front and rear brake replacement, minor electrical repairs, fan clutch
replacement, alternator replacement and more.
PUBLIC WORKS OFFICE OF THE DIRECTOR
Completed the 40-year certification for City Hall, Head Start and Sylva Martin buildings as
notified by Miami-Dade County. The finalized report was submitted to the City’s Building
Department to complete the process.
Maintained the City’s storage facility in the Public Works compound for better access and
display of storage contents.
Repaired the security monitoring system at the Public Works compound.
The Department had timely hires in replacing several departing employees resulting in
minimal overtime cost.
ENGINEERING & CONSTRUCTION DIVISION
NPDES Permit: To ensure proper protection of
our surface waters from inappropriate storm
water discharge staff compiled information
necessary for and completed and submitted the
National Pollutant Discharge System (NPDES)
Municipal Separate Storm Sewer System (MS4)
Report to Florida Department of Environmental
Protection.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 10
Stormwater Drain Cleaning: Continued to provide cleaning and maintenance services for
stormwater drainage inlets and systems throughout the City with truck mounted vacuum
units. This service provides quality assurance of the drainage structures throughout the City
and prevents flooding by maintaining the catch basin or drain cover free of debris, thus able
to absorb the maximum capacity of stormwater from a storm event.
Grants: Coordinated with the Grants Administrator and provided technical support for the
application of several grants important for the efficient management of the Engineering
Department by seeking revenues other than from citizens for these essential projects.
Traffic Calming Projects: Completed a resident survey (concurrency), for the design and
approval of the traffic calming devices for the Pinecrest / Snapper Creek and Twin Lakes
areas. The survey, showing who is in favor or opposed to the project is essential for the
approval of the project from Miami Dade County Public Works (MDCPW) who have to
approve the project prior to the City being permitted to construct it.
Mango Terrace Traffic Calming Improvements: Completed construction of the Mango
Terrace traffic calming devices. The project consisted of the construction of eleven speed
tables within the Mango Terrace Neighborhood. The speed tables address the frequently
requested traffic calming measures.
Twin Lakes Drainage Improvements: Completed the construction for drainage and roadway
improvements in the Twin Lakes Area (between SW 62nd Court to SW 64th Court and SW 64th
Street to SW 62nd Terrace). The City of South Miami Stormwater Master Plan, developed in
2012, identified the Twin Lakes area as a priority area. The project included the
implementation of exfiltration systems with catch basins that are interconnected to the
exiting drainage system to reduce the volume of runoff (pollutants) generated by a storm
event into the neighboring lake and canal. Roadway resurfacing was also included as part of
the project.
SW 78 Street & SW 62 Avenue Improvements: Performed small scale drainage
improvements and completed the sidewalk connections on the North side of SW 78th Street
between SW 63rd Avenue and SW 62nd Avenue. This project also included resurfacing on SW
78th Street, and along SW 62nd Avenue from US 1 and SW 78th Street. This project addressed
many deficiencies in the road, which has accumulated multiple potholes in recent years along
the section addressed on SW 62 Avenue.
Swale Restoration: Completed swale restoration at various locations within the City to
address flooding issues.
SW 64th Avenue (Twin Lake Drive): Developed the project scope and coordinated the design
for drainage improvements along SW 64th Avenue between SW 56th Street (Miller Drive) and
SW 58th Terrace to address flooding issues, as requested by residents.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 11
SW 68th Street Drainage: Developed the project scope and coordinated the design for
drainage improvements along SW 68th Street between SW 68th Avenue and SW 69th Avenue
to address flooding issues.
SW 74th Terrace Roadway and Drainage improvements: Completed drainage improvements
to alleviate flooding. The roadway improvements included new sidewalk, milling and
resurfacing. The drainage improvements include the installation of new catch basins and an
exfiltration trench system to collect storm runoff.
SW 64th Street and Bike Lane Improvements: Developed the project scope and coordinated
the design for SW 64th Street and Bike Lane Improvements, a Miami Dade County CDBG/
PHCD grant funded project. An Environmental Phase 1 Study was completed. This project is
part of a continuing effort to enhance the transportation system and mobility choices for the
residents and visitors to the City of South Miami as identified in the South Miami Intermodal
Transportation Plan (SMITP). The SMITP was completed in early 2015, with a focus on
pedestrian safety and mobility. The project includes buffered bike lanes, landscaping,
signage, pavement marking and resurfacing along SW 64th Street between SW 57th and 62nd
Avenue. A main priority of this Project is to provide a safer environment for pedestrians,
cyclists, and residents through infrastructure improvements.
Street name signs: This is an ongoing project which will take one more year to accomplish
due to the expense involved, but the result is a much more clear indication of street names
and an identification or branding effect for the City, as the signs include the new City logo.
The City completed installation of the new street signs in the heart of downtown area, and
the area of the City located south of downtown. The City continues to install the signs
throughout the remaining areas of the City.
Welcome signs: The design for the City Welcome entry signs was completed and approved by
the Commission. The City of South Miami Welcome Signs are to be installed at the entryways
for the City and will include gateway monument signs to be placed at Fuchs Park on US-1 and
Dante Fascell Park, located on Red Road and a smaller entry sign to be implemented at
various other City entry sites.
Lighted Crosswalk: The City negotiated for the installation of a lighted pedestrian crosswalk
on Sunset Drive, in the downtown area with Miami Dade County. This new crosswalk,
completely funded by the County, provides pedestrians with a safer means of crossing a
heavily trafficked (by both vehicles and pedestrians) area of downtown.
Pavement Markings: The City performed new roadway striping at various locations
throughout the City. The majority of the pavement marking consisted of stop bars and
related pavement striping, which serve an as indication to drivers the existence of a stop sign
at an intersection providing safer pedestrian and bicycling activities.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 12
Sidewalk Repairs: An extensive inspection of sidewalks was conducted to identify cracks or
broken sidewalks. Various repairs were completed and tripping hazards were removed along
the majority of the sidewalks throughout the City.
SW 43rd Street Sidewalk Repair: This project included the repair of uplifted sidewalk at 6295
SW 43rd Street. Uplifting was due to the root system of an adjacent protected oak tree. The
sidewalk was repaired in such a way as to comply with ADA requirements, to eliminate
tripping hazards and to protect the oak tree.
Road Resurfacing: Pursuant to the Citywide Road Resurfacing Master plan completed in 2011,
this project is based on the analysis performed by the City.
Road resurfacing was performed at the following locations:
SW 61 AVE (SW 40 & SW 44 ST)
SW 58 ST (62 PL to 62 AVE)
SW 66 AVE & SW 50 TR (51 TR to 67 AVE)
SW 81 ST (62 AVE to 60 AVE)
SW 60 AVE (SW 76 ST to SW 78 ST)
78th Street Roadway and Drainage Improvements: Improvements were completed from the
South Miami Dog Park to SW 63rd Avenue to improve the road conditions and provide
drainage improvements. These efforts will aid in preventing further pavement deterioration
and to alleviate flooding issues. The roadway improvements include new sidewalk, milling
and resurfacing. The drainage improvements included improved swale areas, the installation
of new catch basins and an exfiltration trench system to collect storm runoff.
SW 42nd Street: Managed and completed the roadway improvements at SW 42nd Street (From
SW 65th Avenue to midblock between 65th Avenue and 64th Avenue). These roadway
improvements include re-grading and milling and resurfacing to redirect the flow of
stormwater runoff into existing catch basins. This will alleviate ponding issues, preventing
further pavement deterioration.
Sanitary Sewer Master Plan: Sea level rise will ultimately result in
the rising water table. As the water table rises, it will reduce then
eliminate the functionality of our septic tanks, as septic tanks are
dependent on gravity and a lower water table to work.
Approximately two thirds of the City is on septic tanks at this time.
Therefore the City hired a consultant for the development and
completion of a sanitary sewer master plan for sanitary sewer
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 13
upgrades throughout the City without sanitary sewer. The master plan identifies areas within
the City that are currently not serviced by a public sanitary sewer system, provides
information on existing sewer systems, and includes a layout of the proposed improved
systems. The master plan also establishes a priority for projects by location, the cost of
recommended projects, and estimated costs.
Sink Hole Repair: Completed the repair of two sinkholes located at 5975 SW 60th Street,
including soil stabilization.
Sidewalk Construction And Roadway Resurfacing: Coordinated with a contractor
performing construction for a project located at 6101 SW 72nd Street to construct a new
sidewalk and resurface the entire width of the SW 61 Avenue, from Sunset Drive to SW 71st
Street at the developers expense therefore eliminating the need for the City to fund that
project.
Palmer Park Concession Stand: Assisted the Parks & Recreation Department with the
renovation of the Palmer Park concession stand. The Engineering & Construction Division
served as the project manager during the construction phase.
Palmer Park Drainage Improvements: Assisted Parks & Recreation with the scope of work
for drainage improvements at Palmer Park.
Dante Fascell Park Drainage Improvements: Assisted Parks & Recreation by providing
construction management for the Dante Fascell Park drainage improvements.
Dante Fascell Park Parking Lot Improvements: Assisted Parks & Recreation with the
coordination of a consultant to develop the scope of work for a new parking layout at Dante
Fascell Park.
Gibson Bethel Community
Center Renovations: Assisted
Parks & Recreation with the
coordination of a consultant
to develop the scope of work
and to manage the
renovations at the Gibson
Bethel Community Center.
PLANNING AND ZONING ACCOMPLISHMENTS
Entered into a Professional Services Agreement with a Planning Consultant for the
Comprehensive Plan and Land Development Code Rewrite. This will save the City a great deal
of time and resources due to the current outdated, confusing and sometimes conflicting
nature of the two documents.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 14
Finalized the Complete Streets Policies and Design Manual which will help guide the
improvement of our streets to be more intelligently planned, more efficient and safer for
pedestrians and bicyclists.
Created a requirement that applications for new development of a certain size include a
traffic impact analysis in order to adequately determine the traffic impact of a proposed new
project.
Drafted an ordinance amending the fence regulations as they apply to corner lots in order to
increase their compatibility with neighboring properties.
Drafted an ordinance amending the insurance requirements for outdoor seating/dining to
make them less burdensome for restaurants, while still ensuring adequate protection for the
City, which will have the effect of attracting more restaurants and helping to facilitate the
expansion of existing successful restaurants.
Received grants totaling $18,400 for the Senior Meals Program from Miami Dade County,
which helps South Miami care for its elderly population.
Received grants totaling $24,098 for the After School House Program from Miami Dade
County, which helps South Miami care for its school children population.
Received grants totaling $7,279 from the Department of Justice for the purchase of new
laptops for the Police Department.
Updated the 20-year Water Supply Facilities Work Plan and amended the Comprehensive
Plan to strengthen coordination between water supply and local land use planning to help
insure that as we grow, we properly gauge the impact and need of our critically important
water resources.
Received the Sea Level Rise Pilot Study – Sea Level Rise, Storm Surge, and Groundwater
Impacts on Three Transects in the City of South Miami, which is intended to help evaluate and
predict the impact of Sea Level Rise on our community.
PERSONNEL DIVISON
The City reduced the administrative costs for managing our health benefits by more than
$25K. This is a substantial accomplishment as health care costs rose approximately 25
percent last year.
Personnel Division was able to secure a two-year agreement with the same rate on the risk
and liabilities insurance coverages. In recent years the City was almost denied coverage at all
due to excessive liabilities and adverse findings, so the collective effort to more adeptly
manage the risk has resulted in this very tangible result.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 15
Personnel Division has completely reorganized and rebuild all personnel files. This was a
major effort and results in much more accurate files being kept which is very important for
proper management including discipline and performance monitoring.
Personnel Division has worked with South Miami Hospital to educate and engage the staff on
practicing healthy dietary behaviors. Free nutrition classes were offered to employees at City
Hall. We will continue to create Wellness initiatives to instill a healthier style of living for
employees and families.
The City of South Miami and the American Federation of State, County and Municipal
Employees, completed the negotiation, resulting in reaching an Agreement on the terms and
conditions of a three-year Collective Bargaining Agreement; effective June 22, 2016 through
June 21, 2019, which was approved unanimously by the Union. The management offered and
the Union accepted a cost of living increase so that employee’s incomes were no longer
reduced by inflation.
The City of South Miami and PBA for Upper Unit completed the negotiation, resulting in
reaching an Agreement on the terms and conditions of a three-year Collective Bargaining
Agreement. The management offered and the Union accepted a cost of living increase so
that employees’ incomes were no longer reduced by inflation.
The Personnel Division has completed the quarterly drivers license check for all the City
employees to assure that all employees who drive on behalf of the City, have proper and up
to date credentials.
The Personnel Division provides ongoing communications to Directors and/or Supervisors on
updates/changes to policies, processes and/or procedures.
The Personnel Division issues monthly reminders to assist City Departments in obtaining
monthly information on their employees regarding evaluations.
PROCUREMENT ACCOMPLISHMENTS
Successfully issued and completed 30 competitive Bids for goods and services, Requests for
Proposals (RFP’s) and Quotes without incurring a single bid protest. In addition, issued 250
Purchase Orders in support of required goods and/or services for City operations.
The Procurement Division continually analyzes existing programs for cost reductions and
identified a cost savings of $1,000 per month for the City’s Wireless Telephone and Air Card
program, effective with the May 2016 invoice. The cost savings will have an immediate
impact on the entire administrations FY 2016 budget as well as, a reduction to the FY 2017
Communications budget.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 16
The City’s public meeting broadcast televising system was experiencing, service
interruptions throughout the year, many occurring during live broadcasts. Procurement
assembled experts to troubleshoot the problem, which consisted of cable and webcasting
operators, equipment manufactures and the City’s Information Technology Division (ITD).
As a result of those efforts, various system and equipment upgrades were implemented
that have eliminated service interruptions to the City’s public meeting broadcasts.
The City’s Procurement Division processes all City mail for disposition by the U.S. Post
Office. In an effort to process the mail more efficiently, Procurement sourced a “state of
the art” replacement postage meter that processes mail and selects the required postage
automatically when compared with the previous labor-intensive analog meter. These new
features allow staff to allocate fewer hours for postage and more time for cost analysis and
the identification of cost savings.
Procurement strives for the maximum visibility and traction when formal solicitations are
posted on the City’s website. In addition to the use of a subscriber service that connects
business and government, the “Notify Me” feature that appears on the City’s website is
continually promoted during meetings with the business community that wish to provide
goods and services to the City. This feature sends email alerts to subscribers when formal
solicitations are posted on the website. The intention is to provide high quality services to
City Departments and maximum benefits to the taxpayers of the City.
PARKS AND RECREATION DEPARTMENT ACCOMPLISHMENTS
Parks Capital Improvement Projects
Installed a new outdoor fitness equipment zone at Dante
Fascell Park to provide park users with well-rounded workout
opportunities that can be enjoyed by people of all abilities and
fitness levels throughout the community.
Resurfaced six (6) tennis clay courts at Dante Fascell Park. Not
only do the resurfaced courts provide more comfortable play
and reduces the risk of injury but also provides players with
greater health safety benefits and superior playing characteristics. Installed new windscreens
featuring City logo.
Renovated Dante Fascell Park office to present a safer, professional and customer-friendly
atmosphere.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 17
Installed four (4) new single-post, hexagon shade structures at
Murray Park Aquatic Center, which gives the option of shade
to reduce the risk of heat related illnesses and improve the
comfort of the spectators.
To improve overall safety and park aesthetics at Dante Fascell
Park, the Department repaired cracks, clean edges and
resurfaced the outdoor basketball court. In addition, a new
basketball goal and acrylic backboard with safety padding was installed.
Renovated concession stand at Palmer Park in an effort to
increase vending revenue and deliver quality food and beverage
options to patrons who visit the park.
Removed Australian pine trees at Dante Fascell Park. The Florida
Department of Environmental Protection prohibits the
possession, collection, transportation, cultivation and
importation of these invaders. We plan to install new shade and
flowering trees to replace the canopy in the coming year.
Installed high definition security cameras at Gibson-Bethel
Community Center, which helps establishes a safe reliable place
for young people to congregate, to promote safety and deter
crime, as well as to provide Police with surveillance footage in
the event of an incident.
Installed new sod throughout Dante Fascell Park to improve
quality green space and reduce erosion of soil.
Replaced old and hazardous picnic tables and trash receptacles at Dante Fascell Park.
Installed new trash receptacles at Dog Park.
Replaced the leaking and antiquated roof and installed a new roof for the equipment room at
Palmer Park.
Repaired irrigation system and installed new Bermuda turf at Murray Park to create a safe,
resilient athletic field playing surface.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 18
Replaced two (2) existing shade covers at Murray Park field to
provide patrons with protection from the sun or rainstorms.
Installed new exercise equipment in an effort to reduce the City’s
insurance, prevent workout
injuries and limit patrons who
lift – and then drop – weights
to get in shape.
Resurfaced tennis courts at Marshall Williamson Park in order
to improve safety and park appearance.
COMMUNITY POOL / AQUATICS
The Department provided, through iSwim Academy, quality,
learn to swim classes to all ages at various times during the
spring and summer seasons. One of the most beneficial
aspects of learning how to swim is that it teaches young
people how to stay safe in and around the water.
Through increased marketing, swim lesson participation
increased by 53%, from 52 participants in 2015 to 80
participants as of the beginning of the season in 2016.
Participation is expected to increase by an additional 40 participants by the end of pool
season.
The Department implemented a water aerobics program;
averaging eight (8) participant memberships per month and
growing. Water Aerobics can increase muscle strength and
flexibility, build endurance, alleviate pressure on joints, burn
calories and reduce blood pressure, just to name a few.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 19
RECREATION PROGRAMS, PARTNERSHIPS AND ACTIVITIES
Partnered with Florida Department of Motor
Vehicles (DMV) ‘FLOW’ to provide a local and
convenient method to renew a driver license,
obtain a replacement license, change name and
address and other services at the Gibson-Bethel
Community Center every month throughout the
year.
Coordinated ‘Cycle the City’ bi-monthly community
bike rides. All rides were five to eight miles long,
Police escorted, and designed to be fun for all participants. Biking is therapeutic for the mind,
spirit, and cardio-vascular system.
In an effort to promote healthy lifestyle to adults in the area and because walking is an
effective aerobic activity and leads to an overall boost in mental and physical energy levels, a
free, staff led walking club program called SoMi Walks was created.
The Department partnered with Thomas Armour Youth Ballet to offer a full scholarship
dance-focused Summer Camp program to 50 children, ages 5-11. This program helped create
a pathway to educational and professional opportunities through the study and performance
of dance.
Produced six (6) ‘Movie in the Park’ events at Dante Fascell
Park and Murray Park, which allowed hundreds of families
to enjoy free popcorn and spend time with family and
friends in our beautiful parks.
In collaboration with Whole Foods Market, one-hundred
(100) participants in the After School Program were treated
to a healthy, hot Thanksgiving meal. With the support of
Whole Foods Market, the Department continues to educate
youth on the importance of eating a balanced diet and
making healthful choices as part of an ongoing healthy living
goal.
The After School Program participation increased by 19% from the 2015 school year. This
increase reflects the Departments’ effort to improve and diversify the opportunities in the
program. In addition to tutoring and homework assistance, the program now includes art,
music and dance instruction.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 20
This year’s Winter Break Camp participation increased by 93% and featured ornament arts
and crafts, a snow day with real snow and an end of the season Holiday Party.
To improve community awareness of facilities, programs and events, the Department
commenced an informational monthly e-newsletter. Currently over 700 residents have
subscribed to the free newsletter.
July 2016 Parks and Recreation Month was celebrated by offering a calendar full of
complimentary programs and activities (water aerobics, fitness classes, tennis clinics and
more). The complimentary calendar of events was designed to highlight all the exciting
programs offered in the City.
SPECIAL EVENTS
Turkey Drive – November 19, 2015
In collaboration with Interval International, the Parks and Recreation Department held its
Annual Turkey Giveaway. Together over 250 families received all the items needed to enjoy a
full Thanksgiving meal.
State of the City – November 23, 2015
Mayor Phillip Stoddard, PHD, delivered his 2015 State of the City Address at the South Miami/
Coral Gables Elks Lodge. Many generous businesses including the Elks Lodge, South Miami
Hospital, Larkin Hospital and First National Bank of South Miami helped make this another
successful event.
Dunkin’ for Pumpkins – October 22, 2015
South Miami’s first “Floating Pumpkin Patch” was held at the
Murray Park Aquatic Center. One hundred and fifty (150)
kids picked a pumpkin from the Floating Pumpkin Patch and
decorated it with glitter, paint and stickers.
Safe Streets Halloween – October 31, 2015
There was no shortage of things to do at this year’s Safe Streets Halloween. An estimated
2,000 people participated in this free, family-friendly event, all festively dressed to have a
spooky fun time. Local businesses participated by offering sweet treats to those in costume.
Toy Giveaway – December 16, 2015
In partnership with Interval International, the City of South Miami distributed approximately
275 toys to local youth. Those who came out to the event enjoyed face-painting, arts and
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 21
crafts, free food and a special visit from Santa Claus.
Senior Games – February 25, 2016
The 1st Senior Games event was held at Dante Fascell Park and brought out approximately 90
Seniors to enjoy activities that include a 1 mile walk/run, 3-on-3 basketball, domino
tournament, horseshoes, bean bag toss and tables tennis. Participants received a
complimentary lunch while vendors provided health related information.
Bikes, Books, BBQ Event – March 12, 2016
Parks and Recreation held its first Bikes, Books, & BBQ event to
celebrate Florida Bike Month. Event included a short family
friendly ride as well as free food, helmet fittings, bike safety
information, used book giveaway, and information on Miami-
Dade County Public Library System.
Egg Hunt – March 16, 2016
This family event was held at Marshall Williamson Park. Approximately 100 local kids took
pictures with the Easter Bunny and searched for approximately 2,000 hidden eggs at the park.
Staff and volunteers provided relay races, dancing and other games.
4th of July – July 4, 2016
The Parks and Recreation hosted its annual 4th of July Celebration
at Palmer Park which by all accounts was the biggest best 4th of
July Celebration in memory. The event featured live bands,
concessions, kid’s zone, and a spectacular fireworks display show
enjoyed by hundreds of families.
Back to School Giveaway – July 23, 2016
The Back-2-School Giveaway sponsored by the Parks and Recreation Department and Patrick
Robinson an NFL Colts football player along with local businesses ensured that over 400
Kindergarten – 8th grade students had the opportunity to receive a free backpack filled with
the right supplies to make it a successful school year.
TENNIS OPERATIONS
Successfully took over tennis operations at Dante Fascell Park in December 2015 by offering
tennis court reservations, private lessons, league play, adult clinics, youth programs and
camps. Programs are instructed by certified and experienced tennis professionals.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 22
Initiated clay court maintenance standards and practices that have greatly enhanced the
safety and quality of the facility.
Replaced windscreens, court dividers, benches and daily maintenance equipment to improve
safety and appearance while also bringing it up to industry standards.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 23
ORDINANCES AND RESOLUTIONS ADOPTED IN FY 2016
Many of the City’s efforts and changes are embodied in actions by the City Commission. The City
Commission is the policy setting board of the City. Below are the Ordinances and Resolutions
passed during fiscal year 2016.
16-15-2223
An Ordinance creating Section 2-4.9 in Chapter 2, Article I, of the City of South Miami’s Code of
Ordinances establishing an alternative enforcement procedures for ordinances and statutes
pursuant to Chapter 162, Florida Statutes.
17-15-224
An Ordinance amending Chapter 2, Article III, titled BOARDS AND COMMITTEES, Sections 2-24
and 2-25 to accommodate the enforcement of civil citations issued for violation of certain
misdemeanors, to bring the ordinances into compliance with Chapter 162, Florida Statutes, to
replace the schedule of fines with reference to City’s Schedule of Fees and Fines and to otherwise
update and clarify these Sections and provide a mechanism for the enforcement of all ordinances.
18-15-2225
An Ordinance amending the City of South Miami Land Development Code, Article VIII, titled
“Transit-Oriented Development District,” Section 20-8.3(C)(2)(d) to make corrections and add
uses permitted in the other TODD districts to the TODD (PI) Public / Institutional zoning district.
19-15-2226
An Ordinance amending Chapter 15B of the City of South Miami Code of Ordinances to add
Section 15B-7 and provide for the creation and operation of a Parks Trust Fund.
20-15-2227
An Ordinance amending Chapter 2, Article I, Section 2-2.1 (J) to change the procedure and
requirements for addressing the City Commission.
21-15-2228
An Ordinance vacating and abandoning 1,762.90 square feet of the unimproved right-of-way
portion of SW 44th Street and SW 64th Avenue, Folio No.09-4024-030-1170, and to quit claim the
City's interest to the abutting property owners.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 24
22-15-2229
An Ordinance of the City of South Miami, located in Miami-Dade County, Florida (“City”),
approving a tentative millage rate of the City for the fiscal year commencing October 1, 2015,
through September 30, 2016 which amount may be amended at the first or second reading, and
approving and enacting the final millage rate of the City on second reading.
23-15-2230
An Ordinance of the City of South Miami, located in Miami-Dade County, Florida (“City”),
approving a proposed budget for the City for the fiscal year commencing October 1, 2015,
through September 30, 2016, which amount may be amended at the first or second reading of
this Ordinance, and approving and enacting the final budget on second reading.
24-15-2231
An Ordinance amending Chapter 17, Article IV of the City Code entitled “Dangerous Intersection
Safety”; providing for use of the traffic infraction detectors to promote compliance with red light
signal directives consistent with general law of the State of Florida.
25-15-2232
An Ordinance relating to the year 2016 General and Special Election of the Mayor and City
Commissioners for Groups, II and III; scheduling the day, place and time of the election;
scheduling the day, place and time of early voting; providing for qualification of candidates;
providing for close of election books; approving the official ballot; providing for notification.
26-15-2233
An Ordinance relating to the City’s 2015 fiscal year; amending the budget to take into account an
increase in the Debt Service Fund Appropriated Amount.
01-16-2234
An Ordinance amending Land Development Code Article V, Section 20-5.8 to correct a scrivener’s
error in Section 20-5.8 referring to the Permitted Use Schedule.
02-16-2235
An Ordinance relating to the City’s 2016 fiscal year budget; amending the budget to take into
account an increase in the Federal Forfeiture Fund Appropriated Amount.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 25
03-16-2236
An Ordinance amending Chapter 5, Article 1, of the City of South Miami’s Code of Ordinances by
adding Section 5-7, “Retail Sale of Cats and Dogs”.
04-16-2237
An Ordinance amending Section 13-28 of the City of South Miami’s Code of Ordinances to provide
authority to the City Manager to repeal a business tax receipt when the City Manager determines
there is a violation of any applicable statute, ordinance, rule or regulation.
05-16-2238
An Ordinance adopting a 20-year water supply facilities work plan and amending the city’s
comprehensive plan to strengthen coordination between water supply and local land use
planning as required by Florida Law.
06-16-2239
An Ordinance amending Chapter 15, titled “Offenses and miscellaneous provisions”, Article III,
Section 15-82.1, titled “Excessive noise or music from motor vehicles” adding a regulation as to
idling vehicles.
07-16-2240
An Ordinance establishing an electric franchise with Florida Power & Light Company for
installation and powering of city street lighting within the City of South Miami.
08-16-2241
An Ordinance amending Chapter 8A and specifically Sections 8A-4 to clarify the intent and resolve
an ambiguity and to amend 8A-4 to clarify and expand definitions of the City of South Miami’s
Code of Ordinances.
09-16-2242
An Ordinance of the City of South Miami establishing a moratorium on the subdivision of parcels
of land pending the adoption of an amendment to the City’s Land Development Code, Section 20-
4.2, governing subdivision of land, and enactment of Section 20-5.17, governing buildable sites.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 26
10-16-2243
An Ordinance amending Chapter 15 of the City of South Miami’s Code of Ordinances, Article I,
Section 15-66, titled “state misdemeanors” and to authorize the issuance of a civil citation in lieu
of arrest for certain misdemeanors, establishing enforcement, penalties and procedures relating
thereto.
11-16-2244
An Ordinance amending Section 20-4.2 of the City of South Miami’s Land Development Code
to add criteria for the City’s approval of the subdivision of land, including subdivision by a waiver
of plat or through the process set forth in Chapter 28 of the Miami-Dade County Code.
12-16-2245
An Ordinance relating to the City’s Schedule of Fee and Fines; amending ordinance 22-14-2200 to
increase some fees, adding new fees, and deleting some fees from the schedule.
13-16-2246
An Ordinance amending Chapter 13A, Section 13A-22 of the City of South Miami Code of
Ordinances, entitled “Balloon Regulations,” providing for the regulation of balloon usage and
balloon releases in the City limits.
14-16-2247
An Ordinance amending the Land Development Code, Article III, “Zoning Regulations,” Section 20-
3.6, “Supplemental Regulations,” to amend and clarify the height limitations on fences, walls,
hedges and similar features in residential zoning districts.
15-16-2248
An Ordinance amending Section 20-5.4, “Complete applications required,” Section 20-5.5,
“Applications requiring public hearings,” and Section 20-5.6, “Applications in general,” of the
South Miami Land Development Code to establish requirements for a transportation impact
analysis, and other changes including correction of names, clarifying notice requirements, and
establishing authority to defer an item.
16-16-2249
An Ordinance related to the fee schedule; amending Ordinance 12-16-2245 to reduce daily entry
fees per patron for water aerobics from the schedule.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 27
117-15-14456
A Resolution authorizing the City Manager to negotiate with and approve a purchase order with
Coreland Construction Corp. for additional services to the Manor Lane Neighborhood Traffic
Calming Improvement project.
118-15-14457
A Resolution of the City of South Miami in support of the Miami-Dade County Home for ALL Pets
Workshop and to reimburse Vice Mayor Harris’ discretionary fund account.
120-15-14459
A Resolution of the City of South Miami (“City”) enabling the vaccination and spaying or neutering
of feral cats within the City limits.
121-15-14460
A Resolution authorizing the Mayor to distribute a flyer advising the public of the Solar
Installation program.
122-15-14461
A Resolution authorizing the City Manager to accept a donation contribution in the amount of
$500 for the 2015 Back to School event.
123-15-14462
A Resolution relating to budget; authorizing a transfer of $3,500 from City Clerk Contingency, to
City Clerk Contractual account.
124-15-14463
A Resolution relating to budget; authorizing a transfer of funds from Public Works Fuel &
Lubricants account to Public Works Utilities-Water account.
125-15-14464
A Resolution authorizing the City Manager to enter into a Piggyback Agreement through the City
of Miami Beach with H & R Paving, Inc. for the Purchase of Asphaltic Concrete/Related Materials
to be Picked-Up or Delivered to the City and the Striping of City Streets and Parking Lots.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 28
126-15-14465
A Resolution authorizing the City Manager to amend the agreement with Granicus adding the
Granicus Analog Server to enable Google Chrome web browser users to view City meetings on
the City’s streaming media archive service.
127-15-14466
A Resolution authorizing the City Manager to accept donation contributions in the amount of
$700 for the 2015 Back to School Giveaway event.
128-15-14467
A Resolution relating to budget; authorizing a transfer of $25,000 from Capital Improvement
account to Parks and Recreation Improvement account.
129-15-14468
A Resolution authorizing the City Manager to negotiate and to enter into a contract with RP
Utility & Excavation Corp. for drainage improvements at Dante Fascell Park.
130-15-14469
A Resolution relating to budget; authorizing a transfer of $3,000 from Human Resources
Contingency account, to Pre-Employment Physicals account.
131-15-14470
A Resolution authorizing the City Manager to enter into a one-year agreement with FPL FiberNet,
LLC to provide internet service for the City.
132-15-14471
A Resolution authorizing the City Manager to negotiate and enter into a contract with Maggolc,
Inc. for the construction of the Twin Lakes Drainage Improvements.
133-15-14472
A Resolution authorizing the City Manager to negotiate and enter into a contract with Maggolc,
Inc. for the construction of the SW 42nd Street Roadway Improvements.
134-15-14473
A Resolution authorizing the City Manager to negotiate and enter into a contract with Maggolc,
Inc. for the SW 43rd ST Sidewalk Repairs.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 29
135-15-14474
A Resolution authorizing the City Manager to negotiate and enter into a contract with Maggolc,
Inc. for the construction of the Swale Repair on SW 54th Street.
136-15-14475
A Resolution authorizing the City Manager to negotiate and enter into a contract with Canyon
Construction, Inc. for the construction of the Bus Shelters on SW 59th Place and on SW 62nd
Avenue.
138-15-14477
A Resolution authorizing the City Manager to purchase group health insurance benefits from
Blue Cross Blue Shield and dental and vision insurance benefits from MetLife for the City of South
Miami full time employees and participating retirees.
139-15-14478
A Resolution authorizing the City Manager to negotiate and enter into a contract with Coreland
Construction Corp. for the construction of the Mango Terrace Neighborhood Traffic Calming
Improvements.
140-15-14479
A Resolution authorizing the City Manager to enter into an Interlocal Agreement with Miami-
Dade County for IT maintenance and support services for a three (3) year term, expiring
September 30, 2018.
141-15-14480
A Resolution authorizing the City Manager to negotiate and enter into a contract with Florida
Sidewalk Solutions for the Citywide Sidewalk Repairs.
142-15-14481
A Resolution for special use approval to permit a general restaurant at 5894 Sunset Drive within
the Specialty Retail “SR”, Hometown District Overlay “HD-OV”.
143-15-14482
A Resolution approving a special exception waiving strict compliance with the provisions of the
hometown district overlay parking requirements, to locate a general restaurant at 5894 Sunset
Drive within the Specialty Retail "SR", Hometown District Overlay "HD-OV
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 30
144-15-14483
A Resolution amending Resolution 184-14-14278, Section 2, authorizing the City Manager to
expend the Florida Department of Environmental Protection grant funds for the design of the
Twin Lakes Drainage Project.
145-15-14484
A Resolution authorizing the City Manager to pay SRS Engineering, Inc. to complete engineering
documents for a Citywide Sanitary Sewer Master Plan.
146-15-14485
A Resolution authorizing the City Manager to pay Bermello Ajamil & Partners, Inc. to complete
engineering documents for City Welcome Signs.
147-15-14486
A Resolution of the City of South Miami calling on the Florida Legislature to inform the United
States Congress of its desire to place a statue of environmentalist Marjory Stoneman Douglas or
Civil rights leader Mary Mcleod Bethune, or other appropriate Floridian in the Congressional
collection representing Florida and to replace the statue of Confederate General Edmund Kirby
Smith, currently one of two statues representing Florida in Statuary Hall in Washington, DC.
148-15-14487
A Resolution authorizing the City Manager to negotiate and enter into a contract with
Coramarca, Corp. for the construction of the SW 78th Street Roadway and Drainage
Improvements.
149-15-14488
A Resolution authorizing the City Manager to purchase Workers’ Compensation insurance.
150-15-14489
A Resolution authorizing the City Manager to purchase Property, Crime, Inland Marine, General
Liability, Law Enforcement Liability, Automobile Liability, and Automobile Damage insurance.
151-15-14490
A Resolution authorizing the City Manager to purchase Public Officials and Employment Practices
insurance.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 31
152-15-14491
A Resolution acknowledging Commissioner Liebman’s (Group Seat II) appointment of Larry
Melow, as the representative of Group Seat II, to serve on the Planning Board, for a two-year
term ending September 28, 2017.
153-15-14492
A Resolution authorizing the City Manager to execute FY 2015 Community Development Block
Grant agreement as well as loan documents and other documents required by the agreement
with Miami-Dade County Public Housing and Community Development (PHCD) for the SW 64th
Street Bike Lane and Street Improvements Project.
154-15-14493
A Resolution authorizing the City Manager to enter into a contract with the Corradino Group for
the creation of the Complete Streets Policy and Design Standards Manual.
155-15-14494
A Resolution authorizing the City Manager to negotiate and to enter into a contract with LEGO
Construction Co. for concession stand renovations at Palmer Park.
156-15-14495
A Resolution authorizing the City Manager to expend an amount not to exceed $40,000 for Miami-
Dade Water & Sewer Department to cover the water and waste water invoicing for City Facilities,
during FY 2015/2016.
157-15-14496
A Resolution authorizing the City Manager to expend an amount not to exceed $114,000 for
Florida Power and Light to cover the electrical invoicing for City Facilities, during FY 2015/2016.
158-15-14497
A Resolution authorizing the City Manager to expend an amount not to exceed $106,000 for
Florida Power and Light to cover the electrical invoicing for street lighting, during FY 2015/2016.
159-15-14498
A Resolution authorizing the City Manager to purchase residential garbage containers from Rehrig
Pacific Company.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 32
160-15-14499
A Resolution authorizing the City Manager to negotiate and enter into a contract with Maggolc,
Inc. for the construction of the Twin Lakes Roadway & Drainage Improvements- Area 1.
161-15-14500
A Resolution declaring that the personal property, described in the attached list, is “surplus” and
authorizing the City Manager to dispose of the “surplus” items.
162-15-14501
A Resolution of the City of South Miami, Florida, authorizing the re-allocation and use of the
balance of the funds remaining, after the engagement of an economist relating to early cost
recovery matters before the Public Service Commission, for the cost of an engineering expert
witness in the same matter.
163-15-14502
A Resolution authorizing the City Manager to execute a Maintenance Memorandum of
Agreement (MMOA) with the Florida Department of Transportation (FDOT) for turf and landscape
and irrigation.
164-15-14503
A Resolution authorizing the City Manager to execute a contract relating to Special Magistrate
services; appointing Harold V. Hickey, Esquire, as Special Magistrate for the City of South Miami.
165-15-14504
A Resolution relating to budget; authorizing a transfer of $100,000 from City Managers General
Contingency account, to Public Works Solid Waste Division Refuse Disposal Fee account.
166-15-14505
A Resolution waiving certain special event fees, and authorizing the City Manager to permit
Chamber South to hold its 44th Annual South Miami Art Festival on November 7 and 8, 2015 in
South Miami.
167-15-14506
A Resolution supporting the EPA’s Clean Power Plan rule as a way of significantly reducing
greenhouse gas emissions that threaten the City and South Florida region through climate change
and sea level rise and opposing any requests that the Clean Power Plan rule be stayed during any
periods of legal challenge or litigation.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 33
168-15-14507
A Resolution waiving all special event fees, and authorizing the City Manager to permit East
Greenway Alliance to host its first-ever bike-in South Miami Street Bash and History Tour Ride
through South Miami presented by WHEELS on November 14 15, 2015 in South Miami.
169-15-14508
A Resolution approving an application for a variance for a new development located at 6201 Sunset
Drive.
170-15-14509
A Resolution rescheduling the City Commission shade meeting and regular meeting of Tuesday,
October 20, 2015, to October 27, 2015.
171-15-14510
A Resolution authorizing the City Attorney to hire outside counsel to provide legal services in the
area of land use, including services involving the purchase and sale of municipal property, the Land
Development Code and the City's Comprehensive Plan.
172-15-14511
A Resolution authorizing the City Manager to execute fiscal year 2016 Florida Recreation
Development Assistance Program (FRDAP) grant agreement with Florida Department of
Environmental Protection for the Dante Fascell Park project.
173-15-14512
A Resolution authorizing the City Manager to execute fiscal year 2016 Florida Recreation
Development Assistance Program (FRDAP) grant agreement with Florida Department of
Environmental Protection for the Palmer Park Improvements project.
174-15-14513
A Resolution authorizing the City Manager to expend an amount not to exceed $10,000 to South
Florida Football Officials Association, Inc. (SFFOA) for referee service payments during fiscal year
2015-2016.
175-15-14514
A Resolution authorizing the City Manager to negotiate and to enter into a contract with Tropic
Landscaping & Lawn Maintenance, Inc. for field turf renovation at Murray Park.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 34
176-15-14515
A Resolution of the City of South Miami, Florida, (“City”) authorizing the City Attorney to take
action to support the Clean Power Plan (“Plan”) and to oppose any attempt to stay the Plan and
authorizing the City Clerk to transmit to local governments a copy of the City’s Clean Power Plan
Resolution and requesting their support of the Plan and opposition to stay of the Plan.
177-15-14516
A Resolution to withdraw RFP # PW-2015-12, titled “Solid Waste Collection and Disposal Services”.
178-15-14517
A Resolution authorizing the City Manager to execute Amendment One to agreement for the
Murray Park Multi-Purpose Field project with Miami-Dade County to extend the expiration date to
March 31, 2016.
179-15-14518
A Resolution authorizing the City Manager to enter into a sixty (60) month lease agreement with
Modular Mailing Systems, dba, Neopost Florida for a digital mail postage meter through a State of
Florida piggyback agreement, contract no. 600-760-11-1.
180-15-14519
A Resolution authorizing the City Manager to purchase two 2016 Toyota Prius from Alan Jay Toyota
Import Center, dba Alan Jay Toyota, Inc., by piggybacking off its agreement with the Florida Sheriffs
Association Contract.
181-15-14520
A Resolution acknowledging Commissioner Welsh’s (Group Seat III) appointment of Kyle Saxon, as
the representative of Group Seat III, to serve on the Budget and Finance Committee for a term
ending September 30, 2016.
182-15-14521
A Resolution approving the annual South Miami Community Redevelopment Agency budget for
fiscal year beginning October 1, 2015 and ending September 30, 2016; authorizing expenditure of
funds and transmittal of budget to Miami-Dade County for final approval.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 35
183-15-14522
A Resolution of the Mayor and City Commission of the City of South Miami, Florida, adopting a draft
amendment to Article V, Section 2. A. of the City Charter to change the City’s official election month
to April, subject to a Referendum of City’s electorate approving the amendment, and to be placed
on the ballot at the next election scheduled for February 9, 2016 and directing the City Clerk to take
all necessary actions to carry out the provisions of this resolution.
184-15-14523
A Resolution acknowledging Mayor Stoddard’s appointment of Sid Kaskey, to serve on the Budget
and Finance Committee for a term ending September 30, 2016.
185-15-14524
A Resolution authorizing the City Manager to purchase from T2 Systems Canada, Inc., f/k/a Digital
Payment Technologies, Corp., three (3) new model, Luke II, Parking Multi-Space Pay Stations
186-15-14525
A Resolution authorizing the City Manager to expend funds not to exceed $12,820 to Advanced Data
Solutions (ADS), for scanning and digitizing building plans.
187-15-14526
A Resolution authorizing the City Manager to expend an amount not to exceed $10,325.00 to Uline
for the purchase of outdoor picnic tables at city parks.
188-15-14527
A Resolution authorizing the City Manager to purchase a 2016 Gator Off-Road Utility Vehicle from
AG-Pro, LLC through a piggyback agreement from the Florida Sheriffs Association Contract No. 15-13-
0904 to support park maintenance operations.
189-15-14528
A Resolution authorizing the City Manager to award a nine-month contract to The ILS Group, LLC for
the City’s Senior Program weekend delivery meal service.
190-15-14529
A Resolution authorizing the City Manager to expend an amount not to exceed $24,300 to Big Ron’s
Tree Service, LLC for the removal of Australian pines at city parks.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 36
191-15-14530
A Resolution authorizing the City Manager to negotiate and enter into a three-year agreement with
an option to renew for a maximum of five consecutive years, with Southern Carpet Care Inc. DBA
Elite Maintenance & Management Co. for janitorial services as required by the City.
192-15-14531
A Resolution authorizing the City Manager to enter into an agreement with Granicus, Inc., through a
City of Delray Beach piggyback agreement, RFP #2015-27, to enable the public to view public
meetings.
193-15-14532
A Resolution authorizing the City Manager to enter into a three-year agreement with an option to
renew with Toro Pest Management for Green Pest Services.
194-15-14533
A Resolution authorizing the City Manager to enter into a three-year agreement with an option to
renew with ARCO Electronics for the maintenance and monitoring of the Fire Alarm System at the
Gibson-Bethel Community Center.
195-15-14534
A Resolution authorizing the City Manager to enter into a three-year agreement with an option to
renew with Southern Waste Systems for the removal and disposal of non-hazardous waste.
196-15-14535
A Resolution for special use approval to permit a general restaurant at 5801 Sunset Drive.
197-15-14536
A Resolution for special use approval to permit a general restaurant at 5840 SW 71st Street
(Commercial Space - 102).
198-15-14537
A Resolution approving a special exception waiving strict compliance with the provisions of the
Hometown District Overlay parking requirements, for a general restaurants at 5840 SW 71 Street
(Commercial Space - 102).
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 37
199-15-14538
A Resolution for special use approval to permit a general restaurant at 5840 SW 71st Street
(Commercial Space - 101)
200-15-14539
A Resolution approving a special exception waiving strict compliance with the provisions of the
Hometown District Overlay parking requirements, for a general restaurants at 5840 SW 71
Street (Commercial Space - 101).
201-15-14540
A Resolution approving a special exception to construct a 5 story Large Scale Development at
6201 Sunset Drive within the Transit Oriented Development District Mixed Use-5 "TODD MU-5"
zoning district.
202-15-14541
A Resolution supporting the extension of key provisions of the Federal Earned Income Tax Credit
and the Refundable Child Tax Credit.
203-15-14542
A Resolution authorizing the City Manager to accept a $500.00 donation from Volksblast, a not-
for-profit corporation, for gifts given at the Christmas party of the Afterschool House program of
the South Miami Parks and Recreation Department.
204-15-14543
A Resolution authorizing the City Manager to execute a notice to proceed with the solar panel
program; Goldin Solar, LLC having provided the best prices for installation of solar panels for
residents and businesses.
205-15-14544
A Resolution authorizing the City Manager to enter into a contract with Davco Electrical
Contractors Corp. to repair athletic/sports field lighting at two (2) City parks.
206-15-14545
A Resolution authorizing the City Manager to accept a donation in the amount of $100 from
South Miami Alliance for Youth, Inc. to contribute to the City’s Parks and Recreation Department
2015 Turkey Giveaway event.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 38
207-15-14546
A Resolution authorizing the City Manager to accept donation contributions in the amount of
$3,500 for the 2015 State of the City Event.
208-15-14547
A Resolution authorizing the City Manager to expend an amount not to exceed $8,990 to Set
USA-Tennis, Inc. for the purchase of operating equipment and supplies at Dante Fascell Park
tennis facility.
209-15-14548
A Resolution authorizing the City Manager to replace existing shade covers at Murray Park and to
purchase new poolside shade structures from Apollo Sunguard Systems, Inc. through a piggyback
agreement from the Clay County, Florida RFP No. 13/14-8 for an amount not to exceed
$37,417.92 .
210-15-14549
A Resolution of the City of South Miami, Florida, opposing the Florida Fish and Wildlife
Commission’s action to permit bear hunting, and requesting the intervention of the
Governor and the State Legislature.
211-15-14550
A Resolution authorizing the City Manager to execute FY 2015 Community Development Block
Grant agreement as well as loan documents and other documents required by the agreement
with Miami-Dade County Public Housing and Community Development (PHCD) for the After
School Programming Support.
212-15-14551
A Resolution relating to budget; authorizing a transfer of $12,000 from Finance Auditor’s Fee
account, to Finance Professional Services account.
213-15-14552
A Resolution authorizing the City Manager to expend an amount not to exceed $12,000 with
Gabriel Roeder Smith & Company to perform an Actuarial Projection Study of the City’s General
and Police Employee’s Pension Plan.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 39
214-15-14553
A Resolution re-appointing Kate Reilley to serve on the Pension Board for an unexpired term
ending October 1, 2016.
215-15-14554
A Resolution to acknowledge and ratify the re-appointment of Beth Schwartz by Commissioner
Bob Welsh, Group III, to serve as his representative on the Environmental Review & Preservation
Board (ERPB).
216-15-14555
A Resolution of the City of South Miami in support of public land acquisition for the Ludlam Trail
corridor from Miller Road to SW 80th Street; and authorizing the City Manager to negotiate with
the landowner for the purchase and to discuss with stakeholders.
001-16-14556
A Resolution authorizing the City Manager to enter into a five year agreement with Taser
International to provide body worn cameras for the Police Department.
002-16-14557
A Resolution authorizing the City Manager to purchase one (1) Ford Transit Cargo Van from Duval
Ford.
003-16-14558
A Resolution authorizing the City Manager to purchase tactical gear for the Tactical Response
Team from Federal Eastern International, Inc.
004-16-14559
A Resolution of the City of South Miami, Florida, in support of the Miami Tiger Beetle and
encouraging both the Florida Fish and Wildlife Conservation Commission as well as the United
States Fish and Wildlife Service to designate the Miami Tiger Beetle as a threatened species.
005-16-14560
A Resolution acknowledging Commissioner Josh Liebman’s (Group Seat II) appointment of
Maximo Monterrey as the representative of Group Seat II, to serve on the Budget and Finance
Committee for a term ending September 30, 2016.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 40
006-16-14561
A Resolution authorizing the City Manager to accept a donation of $700 from Volksblast, Inc. to
contribute to the Parks and Recreation 2015 winter camp.
007-16-14562
A Resolution authorizing the City Manager to expend an amount not to exceed $7,200 to BM
Roofing General Repairs, LLC for the installation of a new roof for the equipment room at Palmer
Park.
008-16-14563
A Resolution relating to budget; authorizing a transfer of $6,100 from Police Overtime account, to
Police Holiday Overtime account.
009-16-14564
A Resolution authorizing the City Manager to purchase seven vehicles from Don Reid Ford.
010-16-14565
A Resolution of the City Commission, for the City of South Miami, appointing Commissioner
Gabriel Edmond as the Commission’s liaison with the Miami-Dade League of Cities.
011-16-14566
A Resolution acknowledging Commissioner Liebman’s (Group Seat II) appointment of Connie
Brazier, as the representative of Group Seat II, to serve on the Parks and Recreation Board, for a
two-year term ending January 18, 2018.
012-16-14567
A Resolution appointing Dorothea Lantz to serve on the Environmental Review and Preservation
Board for a two-year term ending January 18, 2018.
013-16-14568
A Resolution re-appointing Esperanza Kelly to serve on the Environmental Review and
Preservation Board for a two-year term ending January 4, 2018.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 41
014-16-14569
A Resolution of the South Miami Commission of the City of South Miami, Florida, calling on
Florida Governor Rick Scott, State Senate President Andy Gardiner, and State Speaker of the
House Steve Crisafulli to enact a bill to install embedded, in-road, solar-powered, marker lights
for bicycle ways located in, and within 1-mile of, all urban areas.
015-16-14570
A Resolution authorizing the City Manager to purchase and finance for 5 years NICE Recording
System from Word Systems, Inc.
016-16-14571
A Resolution for special use approval to permit an animal hospital/veterinarian at 6396 S. Dixie
Highway.
017-16-14572
A Resolution appointing Shari Kamali, an active employee of the City designated by the City
Manager to serve on the City of South Miami Pension Board for an unexpired term ending May
4, 2016.
018-16-14573
A Resolution authorizing the City Manager to pay G. Batista & Associates to revise engineering
documents for Bus Shelters.
019-16-14574
A Resolution authorizing the City Manager to pay Stanley Consultants, Inc. to complete an
environmental study for SW 64th Street (SW 57 Avenue to 62 Avenue).
020-16-14575
A Resolution authorizing the Rotary Foundation of South Miami, Inc., to hold its 33rd Annual South
Miami Rotary Art Festival on Sunset Drive from 57th Avenue to South Dixie Highway and waiving
certain special event fees and cost.
021-16-14576
A Resolution of the City of South Miami, Florida, in support of the implementation of Light-Rail
Transportation for the South-Dade US1 extension.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 42
022-16-14577
A Resolution of the City of South Miami honoring the tenth anniversary of the climate change
film, “An Inconvenient Truth” and hosting a community conversation on climate change.
023-16-14578
A Resolution authorizing the City Manager to waive all special event fees for the MLK Committee
to hold its MLK Unity Parade and Remix Festival.
024-16-14579
A Resolution relating to an application for a waiver of plat for the subdivision of property located
at 6925 SW 63rd Court and 6941 SW 63RD Court, South Miami, Florida.
025-16-14580
A Resolution confirming the canvassing of the election returns of the General and Special
Elections held February 9, 2016 for the purpose of electing a Mayor and a Vice Mayor from
Groups II and III, and one charter amendment; declaring results of said election.
026-16-14581
A Resolution relating to elections; appointing Bob Welsh, to serve as Vice Mayor in such capacity
until February 13, 2018.
027-16-14582
A Resolution authorizing the City Manager to expend an amount not to exceed $9,890.96 to
Welch Tennis Court, Inc. for the purchase of tennis equipment and supplies at Dante Fascell Park
tennis facility.
028-16-14583
A Resolution authorizing the City Manager to enter into a contract with Firepower Displays
Unlimited, LLC for the City’s 2016 Fourth of July fireworks display for an amount not to exceed
$10,000.
029-16-14584
A Resolution authorizing the City Manager to negotiate and to enter into a contract with Fast-Dry
Courts, Inc. for resurfacing tennis clay courts at Dante Fascell Park.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 43
030-16-14585
A Resolution authorizing the City Manager to execute Amendment One to the fiscal year 2015
grant agreement with Miami-Dade County for the After School House (Tutoring) grant.
031-16-14586
A Resolution authorizing the City Manager to execute Amendment One to the fiscal year 2015
grant agreement with Miami-Dade County for the South Miami Senior Meals grant.
032-16-14587
A Resolution declaring that the personal property, described in the attached list, is “surplus” and
authorizing the City Manager to dispose of the “surplus” items.
033-16-14588
A Resolution authorizing the City Manager to purchase an electronic fuel monitoring board from
Petroleum Testing Services Inc.
034-16-14589
A Resolution authorizing the City Manager to execute the fiscal year 2016 Edward Byrne
Memorial Justice Assistance Grant (JAG) Agreement for the purchase of two tablet computers
for South Miami Police Officers in the amount of $2,739.
035-16-14590
A Resolution authorizing the City Manager to execute Amendment One to the agreement for the
SW 64th Street, between SW 57th Avenue and 62nd Avenue (Bike Lanes) project with Miami-
Dade County.
036-16-14591
A Resolution authorizing the City Manager to purchase and install new outdoor fitness equipment
from Greenfields Outdoor Fitness through a piggyback agreement from the Clay County, Florida
RFP No. 13/14-8 for an amount not to exceed 41,245.60.
037-16-14592
A Resolution approving Das Renn Treffen to hold its second annual Porsche car show on
Sunday, March 6, 2016, on Sunset Drive from 57th Avenue to South Dixie Highway.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 44
038-16-14593
A Resolution authorizing the City Manager to permit VolksBlast, Inc. to hold its annual car show
event on Sunday, February 28, 2016, on Sunset Drive from South Dixie Highway to 57th Avenue
and to waive city fees and services.
039-16-14594
A Resolution authorizing the City Manager to permit Team FootWorks Educational and Fitness
Corporation, a non-profit organization, to hold a 5K Run/Walk Military Tribute on Sunday, March
13, 2016, beginning at 76th Terrace and 58th Avenue, ending at 57th Court and 73rd Street and to
waive the cost of parking meters.
040-16-14595
A Resolution encouraging City of South Miami residents, business, vendors and visitors to cease
using and purchasing products made from expanded polystyrene, and replacing expanded
polystyrene products with reusable, recyclable, and compostable alternatives that are safer for
human health and the environment.
041-16-14596
A Resolution of the City of South Miami relating to the Final Plat approval for the subdivision of
property located at 5989 SW 80TH Street, South Miami Florida.
042-16-14597
A Resolution authorizing the City Manager to negotiate and enter into a contract with Maggolc,
Inc. for the construction of Area 1 of the Twin Lakes Roadway & Drainage Improvements.
043-16-14598
A Resolution declaring that the personal property, described in the attached list, is “surplus” and
authorizing the City Manager to dispose of the “surplus” items.
044-16-14599
A Resolution re-appointing Suzanne Koptur to serve on the Citizens Advisory Group (Urban
Landscape) for a two-year term ending March 1, 2018.
045-16-14600
A Resolution of the City of South Miami, Florida, approving the Transit Service- Title VI Program
Plan, in accordance with Title VI of Civil Rights Act of 1964.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 45
046-16-14601
A Resolution authorizing a temporary change in the permitted hours of construction operations
of Florida Lemark Corporation to perform work the South Miami Hospital.
047-16-14602
A Resolution of the City of South Miami honoring the tenth anniversary of the climate change
film, “An Inconvenient Truth” and hosting a community conversation on climate change.
048-16-14603
A Resolution creating an Audit Committee to establish criteria, review and assist in the process of
selecting an auditor.
049-16-14604
A Resolution appointing Kyle Saxon to serve on the City of South Miami Audit Committee for a term
not to exceed twelve months.
050-16-14605
A Resolution appointing Maximo Monterrey to serve on the City of South Miami Audit Committee
for a term not to exceed twelve months.
051-16-14606
A Resolution appointing David Scott Trautman to serve on the Environmental Review and
Preservation Board for a two-year term ending March 1, 2018.
052-16-14607
A Resolution appointing Darryl Morrison to serve on the Parks and Recreation Board for a two-
year term ending June 3, 2017.
053-16-14608
A Resolution re-appointing Alfredo Riverol, to serve on the Pension Board for a two-year term
ending March 14, 2018.
054-16-14609
A Resolution calling for installation of a streetlight at or near 7121 SW 63rd Avenue.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 46
055-16-14610
A Resolution authorizing the City of South Miami (“City”) to become a sponsor of the 36th
Anniversary Celebration of the Pelican Harbor Seabird Station.
056-16-14611
A Resolution appointing Bradley Cassel to serve on the City of South Miami Audit Committee for a
term not to exceed twelve months.
057-16-14612
A Resolution appointing Douglas Thompson to serve on the Green Task Force for a two-year
term ending July 1, 2017.
058-16-14613
A Resolution authorizing the City Manager to waive one-hundred percent (100%) of the non-
profit rental fees for the use of the Gymnasium at the Gibson-Bethel Community Center by NID
Housing Counseling Agency to host a Foreclosure Prevention Workshop.
059-16-14614
A Resolution appointing Courtney Omega to serve on the Parks and Recreation Board for a two-
year term ending March 14, 2018.
060-16-14615
A Resolution authorizing the City Manager to enter into a three one-year contract with
LexisNexis to provide online legal publications.
061-16-14616
A Resolution for special use approval to permit a law office at 6001 SW 70 Street, Unit CU-101.
062-16-14617
A Resolution authorizing the City Manager to purchase a Trash Truck from Lou Bachrodt
Freightliner.
063-16-14618
A Resolution authorizing the City Manager to pay SRS Engineering, Inc. to complete construction
documents for SW 78th Street Improvements.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 47
064-16-14619
A Resolution relating to budget; authorizing a transfer of $45,000 from City Clerk’s Digitizing
account, to City Clerk’s Legal Ads account.
065-16-14620
A Resolution consenting to the appointment of a new Director of the Planning and Zoning
Department for the City of South Miami, Florida.
066-16-14621
A Resolution of the City of South Miami, Florida, directing the expenditure of money for the
cost of expert witnesses in opposition to FPL’s early cost recovery and concerning a matter that
is before the Public Service Commission.
067-16-14622
A Resolution authorizing the City Manager to permit Team FootWorks Educational and Fitness
Corporation, a non-profit organization, to hold its 28th Annual Twilight 5K Run/Walk event, and
to waive the cost of parking meters.
068-16-14623
A Resolution of the City of South Miami, Florida, co-designating S.W. 65 Avenue between S.W. 68
Street and S.W. 72 Street as “Joseph Theodore "Joe" Calay Drive”; directing the City Clerk to
submit this Resolution to Miami-Dade County and to take all other necessary actions to carry out
the purpose of this Resolution.
069-16-14624
A Resolution calling for staff to review the Affordable Housing Objectives and Policies in the City’s
Comprehensive Plan and to draft ordinances that enact those and any recommended changes to
the Plan or the Code.
070-16-14625
A Resolution for special use approval to permit a general restaurant at 6144 S. Dixie Highway.
071-16-14626
A Resolution approving an application for a waiver of off-street parking space requirements for
the property located at 6144 S. Dixie Highway.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 48
072-16-14627
A Resolution authorizing the City Manager to accept a donation from SoMi Swimmers Support,
led by Sally Philips, in the amount of $2,000 to be used towards swim classes at Murray Park
Aquatic Center.
073-16-14628
A Resolution authorizing the City Manager to negotiate and to enter into a contract with
Centurion Partners Health & Fitness d/b/a Fitnessmith for new exercise equipment at the Gibson-
Bethel Community Center.
074-16-14629
A Resolution authorizing the City Manager to negotiate and to enter into a contract with ER Tech
Systems Group Inc. for high definition security cameras at the Gibson-Bethel Community Center.
075-16-14630
A Resolution authorizing the City Manager to permit Taco Craft Miami, LLC located at 5829 SW
73rd Street, to hold its Grand Opening Celebration - Taco Craft’s Cinco De Mayo Block Party, and
to waive the cost of parking meters.
076-16-14631
A Resolution authorizing the City Manager to enter into a multi-year agreement with Global
Trading Inc. for the purchase of work uniforms.
077-16-14632
A Resolution authorizing the City Manager to enter into a multi-year agreement with Global
Trading Inc. for the purchase of safety shoes.
078-16-14632
A Resolution instructing the City Attorney to prepare a motion for disqualification and instructing
the City Manager to execute the motion in the case of Martinez de Castro v. City of South Miami.
079-16-14634
A Resolution appointing Thomas E. Byrne to serve on the Board of Trustees/Police Officers
Retirement Trust Fund for a two-year term ending May 2, 2018.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 49
080-16-14635
A Resolution re-appointing Douglas Thompson to serve on the Parks and Recreation Board for a
term ending November 18, 2017.
081-16-14636
A Resolution authorizing the City Manager to permit Orchid Mania of South Florida to hold its
18th Annual ‘Orchid in the Park’ fundraiser, at Dante Fascell Park on Saturday, May 28, 2016 and
Sunday, May 29, 2016.
082-16-14637
A Resolution authorizing the City Manager to waive one-hundred percent (100%) of the non-
profit rental fees for the use of the sidewalk area at the Gibson-Bethel Community Center by
Pumps, Pearls and Portfolios Inc.
083-16-14638
A Resolution supporting the implementation of an alternative work schedule for staff as
determined by the City Manager.
084-16-14639
A Resolution urging the Miami-Dade County Board of County Commission to not change existing
zoning of the University Baptist Church property folio 30-4035-052-0010 and opposing the
Somerset Academy Charter high school on Sunset and 73rd Court.
085-16-14640
A Resolution asking Miami-Dade County to require any establishment that sells any kind of fishing
tackle to display warnings signs about proper use and disposal of fishing line, hooks, and sinkers
to prevent needless deaths of seabirds in a very prominent place.
086-16-14641
A Resolution approving special exceptions waiving strict compliance with the frontage and
setback provisions of the Hometown District Overlay Ordinance for a proposed outbuilding
located at 5800 Sunset Drive.
087-16-14642
A Resolution authorizing the City Manager to accept donations for learn-to-swim classes at
Murray Park Aquatic Center in the amount of $1,520.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 50
088-16-14643
A Resolution authorizing the City Manager to negotiate and enter into a contract with Florida
Sidewalk Solutions, LLC for Citywide Sidewalk Repairs.
089-16-14644
A Resolution authorizing the City Manager to negotiate and enter into a contract with Metro
Express, Inc. for Road Resurfacing in multiple locations within the City of South Miami.
090-16-14645
A Resolution authorizing the City Manager to pay Total Funds by Hasler for the City’s postage
meter costs through FY 2016.
091-16-14646
A Resolution authorizing the City Manager to negotiate and to enter into a contract with FLAF
Sports Services, Inc. for resurfacing of tennis, basketball and hand-ball courts at Dante Fascell
Park and Marshall Williamson Park.
092-16-14647
A Resolution authorizing the City Manager to waive one-hundred percent (100%) of the non-
profit fees for the use of the Education Room at the Gibson-Bethel Community Center by the
South Miami Community Advisory Committee to host monthly meetings on the third Monday
of every month for twelve (12) months.
093-16-14648
A Resolution directing the City Attorney to hire outside counsel and to file an appeal with the
Third District Court of Appeals for the State of Florida in the case of Orlando Martinez de Castro
v. City of South Miami, Case No. 13-09342-CA-15.
094-16-14649
A Resolution authorizing the City Manager to enter into a Letter of Authorization (LOA) with
Sprint Solutions to piggyback onto Sprint’s multi-year agreement with the State of Florida for
communications service.
095-16-14650
A Resolution approving a request for an extension of time for issuance of permits for a Special
Use that was previously approved by Resolution No.197-15-14536, to locate a general restaurant
at 5840 SW 71 Street (Commercial Space – 102).
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 51
096-16-14651
A Resolution approving a request for an extension of time for issuance of permits for a Special
Use that was previously approved by Resolution No.199-15-14538, to locate a general restaurant
at 5840 SW 71 Street (Commercial Space – 101).
097-16-14652
A Resolution declaring that the personal property, described in the attached list, is “surplus” and
authorizing the City Manager to dispose of the “surplus” items.
098-16-14653
A Resolution authorizing the City Manager to execute the fiscal year 2016 Edward Byrne
Memorial Justice Assistance Grant (JAG) Agreement for the purchase of three tablet computers
for South Miami Police Officers in the amount of $4,540.00.
099-16-14654
A Resolution relating to budget; authorizing a transfer of $5,000 from Contingency to
Maintenance & Repair-Park Facility account.
100-16-14655
A Resolution relating to budget; authorizing a transfer of $8,000 from Fuel & Lubricant to Repair
& Maintenance – Operating Equipment account.
101-16-14656
A Resolution authorizing the City Manager to pay EAC Consulting, Inc. to complete construction
documents for Twin Lakes Drive (SW 64th Avenue) Drainage Improvements.
102-16-14657
A Resolution authorizing the City Manager to purchase residential garbage containers from Rehrig
Pacific Company.
103-16-14658
A Resolution re-appointing Shari Kamali, an active employee of the City designated by the City
Manager to serve on the City of South Miami Pension Board for a two-year term ending June
6, 2018.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 52
104-16-14659
A Resolution authorizing a temporary change in the permitted hours of construction operations
of Miami Dade County Water & Sewer Department to perform work on SW 71 Street, between
SW 58 Court and US 1.
105-16-14660
Resolution re-appointing Donald Jackson to serve on the South Miami Community
Redevelopment Agency for a two-year term ending June 6, 2018.
106-16-14661
A Resolution of the Mayor and City Commission of the City of South Miami requesting that the
Florida Legislature amend Florida Statutes, Section 775.085, to include enhanced penalties for
felonies and misdemeanors committed against law enforcement officers, firefighters, and
emergency services personnel due to their employment status.
107-16-14662
A Resolution of the City of South Miami encouraging stricter enforcement of Miami-Dade County
Ordinance, Section 5-4, regarding cruelty to animals, to address abandonment of animals in the
Everglades.
108-16-14663
A Resolution re-appointing Mariano Corral to serve on the Environmental Review and
Preservation Board as landscape architect for a two-year term ending June 6, 2018.
109-16-14664
A Resolution of the City of South Miami in support of the Juneteenth Event sponsored by South
Miami Community Redevelopment Agency (SMCRA).
110-16-14665
A Resolution authorizing the City Manager to negotiate and enter into a two-year contract,
including a one-year option to renew, with Keefe McCullough & CO., LLP as an external financial
auditor.
111-16-14666
A Resolution confirming the appointment of Officer Rita Torres to serve on the Board of
Trustees/Police Officers Retirement Trust Fund for a two-year term ending June 20, 2018.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 53
112-16-14667
A Resolution authorizing a temporary change in the permitted hours of construction operations
of Electro Graphics to perform work for the Crossroads Building.
113-16-14668
A Resolution authorizing a temporary change in the permitted hours of construction operations
of Florida Power & Light (FPL) to perform work on SW 62 Avenue, between SW 70th Street and
South Dixie Highway.
114-16-14669
A Resolution authorizing the City Manager to purchase a Ford F-150 Truck from Don Reid Ford
Inc.
115-16-14670
A Resolution rescheduling the regular City Commission meeting currently scheduled for July 5,
2016.
116-16-14671
A Resolution calling upon Florida Attorney General Pam Bondi to reopen the case against the
Trump Institute and any affiliated entities and individuals, appoint independent special
counsel, and join the lawsuit filed by the State of New York.
117-16-14672
A Resolution amending Resolution 084-16-14639 and urging the Miami-Dade County Board of
County Commissions to reject the request to change existing zoning of the University Baptist
Church property folio 30-4035-052-0010.
118-16-14673
A Resolution of the Mayor and City Commission of the City of South Miami, Florida, supporting
the Miami-Dade County resolution urging the United States Army Corps of Engineers, The
Florida Department of Environmental Protection and the South Florida Water Management
District to expedite phase II of the Biscayne Bay Coastal Wetlands Project.
119-16-14674
A Resolution of the City of South Miami calling for the Florida Legislature to join other states in
prohibiting the sale and possession of rapid fire and high power “assault” weapons.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 54
120-16-14675
A Resolution accepting the offer by FIU faculty to conduct a Community Conversation on Sea
Level Rise in the City of South Miami.
121-16-14676
A Resolution approving and authorizing the City Manager to execute a three (3) year (October 1,
2015 – September 30, 2018 ) collective bargaining agreement (Lieutenants and Captains)
between the Miami-Dade County Police Benevolent Association and the City of South Miami.
122-16-14677
A Resolution authorizing the City Manager to enter into a three-year agreement with AT&T to
replace existing network connections at Parks and Recreation, Public Works and City Hall.
123-16-14678
A Resolution related to a request pursuant to Section 20-7.6(c)(2)(b), 20-7.7, and 20-7.8 of the
Land Development Code requesting a special exception waiving strict compliance with the lot
coverage, parking, height, and setback provisions of the Hometown District Overlay Ordinance for
a proposed addition located at 5875 Sunset Drive.
124-16-14679
A Resolution acknowledging Commissioner Gabriel Edmond’s (Group Seat I) appointment of
Bradley Cassel, as the representative of Group Seat I, to serve on the Budget and Finance
Committee for a term ending September 30, 2016.
125-16-14680
A Resolution authorizing a temporary change in the permitted hours of construction operations
of Florida Lemark Corporation to perform work for South Miami Hospital.
126-16-14681
A Resolution approving of the emergency repairs made by D’Cooler Service and Repair for the
installation of a new A/C Unit at the O’Farrell Learning Center and authorizing the City Manager
to pay for the repairs.
127-16-14682
A Resolution authorizing the City Manager to pay for the emergency repairs made by Universal
Diesel Electronic, Inc. for Trash Truck # 21-43.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 55
128-16-14683
A Resolution authorizing the City Manager to accept a donation of $10,000 from Interval
International for Youth Football and Cheerleading Programs.
129-16-14684
A Resolution authorizing the City Manager to pay Sol-Arch, Inc. to complete drawings for the
remodeling of South Miami Community Center Ground Floor Multi-Purpose Room into a new
exercise gym.
130-16-14685
A Resolution authorizing the City Manager to purchase from Parker Systems, Tier 2 Support for
the fifty three (53) pay stations at $209.94 per machine, in an amount not to exceed $11,126.82.
131-16-14686
A Resolution authorizing the City Manager to purchase from Parker Systems, Extended Hardware
and Software Warranty for fifty (50) parking pay stations at $943.60 per year, per machine, for an
amount not to exceed $47,180.
132-16-14687
A Resolution authorizing the City Manager to accept donation contributions in the amount of
$8,500 for the 2016 Fourth of July Celebration event.
133-16-14688
A Resolution of the City of South Miami calling for the Florida Legislature to limit the number and
size of firearm magazine clips and to ban quick release magazine capabilities of weapons sold
and/or possessed by members of the general public.
134-16-14689
A Resolution in support of U.S. Senator Bill Nelson’s calling for the use of eminent domain to
obtain the necessary land for Everglades restoration.
135-16-14690
A Resolution appointing Denise Gilmore-Moses, an active employee of the City to serve on the
City of South Miami Pension Board for a two-year term ending July 11, 2018.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 56
136-16-14691
A Resolution approving and authorizing the City Manager to execute the June 22, 2016 to
September 30, June 21, 2019 Agreement between the American Federation of State, County and
Municipal Employees ("AFSCME"), Local 3294 and the City Of South Miami.
137-16-14692
A Resolution authorizing the City Manager to negotiate and enter into an agreement with Brown
& Brown of Florida, Inc., for insurance services for an initial term of three (3) years and one (1)
two-year option to renew for a total term of five (5) consecutive years.
138-16-14693
A Resolution authorizing the City Manager to enter into a three-year agreement with FPL Fibernet
to increase existing internet network bandwidth capacity at City Hall.
139-16-14694
A Resolution authorizing the City Manager to negotiate and enter into a contract, for a term not
to exceed five (5) consecutive years, with Calvin, Giordano & Associates, Inc. to complete a
“Comprehensive Plan and Land Development Code Revision”.
140-16-14695
A Resolution declaring that the personal property, described in the attached list, is “surplus” and
authorizing the City Manager to dispose of the “surplus” items.
141-16-14696
A Resolution of the City of South Miami, Florida, relating to the City’s 2016/2017 fiscal year
budget; advising the Miami-Dade County Property Appraiser of its proposed millage rate of
4.3000 mills; its rolled-back rate of 4.0086 mills, and announcing the dates of public hearing to
consider the proposed millage rate and tentative budget.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 57
GENERAL FUND BUDGET SUMMARY
GENERAL FUND EXPENDITURES
At the July 19, 2016, City Commission Meeting, the Commission adopted the ceiling rate of
4.3000 mils per $1,000 of the taxable value, however at the Final Budget Hearing an official rate
will be adopted. Below please find the historical data of the City’s millage for the past 10-years.
The average taxable homestead residential value in South Miami as of July 1, 2015, was
$200,781. At the adopted millage rate set of 4.3000 mills, this property would be responsible for
$3,279 in County, School and other taxes, and South Miami property taxes of $863 for a total of
$4,142. As you can see, the City portion of an average tax bill for a South Miami residential
property is only 21%, a very small percentage of the total bill which equates to $2.37 a day for
that average property.
The average taxable homestead residential value in South Miami as of July 1, 2016 was $211,259,
the average property owner will pay approximately $3,450 in County, School, and other taxes and
$908 in property taxes to South Miami for a total of $4,358. This is only an increase of $45 or
approximately twelve cents per day, for the City of South Miami portion over last year, which is
excellent, considering the rise in the cost of services and products based on the average taxable
homestead residential value.
During the budget development process, the City focused on Commission-established priorities,
departmental goals, and citizen needs to determine which services should be funded and to what
level. The goals and objectives for each Department are highlighted at the beginning of each
6.8000 6.5900 6.5900 6.3730 6.3730 6.3730 6.3730
7.3730 7.2130
6.6810
5.8810
4.8180
5.2790 4.9526 4.9526 4.6662 4.3639 4.3639 4.3639 4.3000 4.3000
0.000
1.000
2.000
3.000
4.000
5.000
6.000
7.000
8.000
FY
1
9
9
7
FY
1
9
9
8
FY
1
9
9
9
FY
2
0
0
0
FY
2
0
0
1
FY
2
0
0
2
FY
2
0
0
3
FY
2
0
0
4
FY
2
0
0
5
FY
2
0
0
6
FY
2
0
0
7
FY
2
0
0
8
FY
2
0
0
9
FY
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0
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0
FY
2
0
1
1
FY
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1
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FY
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0
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FY
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FY
2
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FY
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1
6
FY
2
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1
7
CITY OF SOUTH MIAMI MILLAGE COMPARISON CHART
FY 1997 TO PROPOSED FY 2017
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 58
respective section of the budget.
In this fiscal year’s proposed budget, the City continues assuming the full expense of multiple
employees who had previously been funded or partially funded through the City of South Miami’s
Community Redevelopment Agency (SMCRA) and a significant percentage of the City Attorneys
contractual fee. The CRA previously determined it was no longer able to fund these necessary
positions due to its financial situation.
The information contained in this budget provides a level of financial detail for the Commission
and the public in order to provide a clear vision and openness to the budgetary process. Please
find a list of the specific expense items by Department and Division, taken together for FY 2016-
17.
CONSOLIDATED ITEMS DETAIL
BY DEPARTMENT FOR FY 2016-17
DEPARTMENT
F/T
1210
P/T
1310
HEALTH
2310
W/C
2410
FUEL
5230
PEN
2210
ICMA
2220
AUTO
4515
COPIER
4710
COMM
4120
CITY COMMISSION 62,000 0 45,057 186 0 0 0 0 0 5,000
CITY CLERK 200,369 0 27,034 601 0 10,820 0 0 1,230 360
CITY MANAGER 399,035 0 46,464 1,197 840 3,784 36,781 751 2,000 3,912
FINANCE DEPART 346,709 15,604 45,126 1,087 1,750 4,224 17,363 1,997 1,230 1,080
PROCUREMENT DIV 114,208 0 18,050 343 0 0 8,482 0 2,461 1,080
PERSONNEL DIV 125,521 15,604 18,050 423 0 0 8,786 0 2,460 2,160
BUILDING DEPART 249,907 143,759 36,101 8,542 1,400 0 17,494 767 1,640 1,080
PLANNING DEPART 323,069 0 45,126 969 126 3,401 18,206 477 1,640 3,720
CODE ENFORCE 237,358 14,159 36,101 7,423 2,400 3,366 12,195 3,030 1,640 4,920
PW OFFICE OF DIR 171,343 0 27,076 514 0 0 11,994 0 4,920 1,080
PW BLDG. MAINT. 76,585 0 18,050 3,610 0 4,330 0 0 0 780
PW SOLID WASTE 347,750 0 81,227 45,804 0 9,155 12,349 0 0 0
PW STREETS MAINT. 248,416 0 63,176 25,517 0 7,547 7,508 0 0 1,080
PW MOTOR POOL 134,978 0 27,076 4,784 162,451 5,464 2,604 31,634 0 780
PW ENG. & CONSTR 147,551 0 18,050 437 0 2,629 6,794 0 0 1,584
POLICE 3,640,596 0 523,450 92,582 189,980 481,469 16,348 73,601 7,380 49,560
PARKS & REC 285,826 0 45,126 11,690 13,230 5,154 13,327 8,357 5,003 5,100
PARKS - TENNIS 129,485 35,235 18,050 6,737 0 0 3,604 0 0 1,020
COMM CENTER 179,888 280,260 45,126 18,820 0 1,716 10,368 0 2,460 0
PARKS LAND MAINT 213,991 0 54,151 8,703 11,683 3,894 10,128 1,233 0 1,800
COMM POOL 0 51,611 0 2,111 0 0 0 0 0 0
TOTAL FY 2017 7,634,585 556,232 1,237,667 242,080 383,860 546,953 214,331 121,847 34,064 86,096
BUDGETED FY 2016 7,230,527 541,305 1,042,348 208,955 436,718 544,322 191,895 96,375 31,520 86,216
DIFFERENCES 404,058 14,927 195,319 33,125 -52,858 2,631 22,436 25,472 2,544 -120
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 59
PROPERTY TAX INFORMATION
The Miami-Dade County Property Appraiser certified the Taxable Value within the City of South
Miami at $1,692,410,228. This valuation represents a 7.75% increase from the FY 2015-16 level
of $1,570,747,699. This is due primarily to the increase in value of properties. Below please find
a detailed breakdown of the City’s new taxable values by use type.
PROPERTY TYPE COUNT
2016
TAXABLE VALUE COUNT
2015
TAXABLE VALUE
SINGLE FAMILY 2,848 733,610,489 2,850 679,679,917
CONDOMINIUM 788 105,746,617 788 96,890,351
MULTI FAMILY 91 132,775,311 92 123,697,391
COMMERCIAL 619 579,307,260 622 532,170,280
INDUSTRIAL 27 10,692,098 27 10,745,215
AGRICULTURE 1 600,025 1 595,528
VACANT LAND 225 49,558,443 214 43,244,793
INSTITUTIONAL 36 9,995,242 36 11,106,876
GOVERNMENTAL 53 921,756 54 912,303
OTHER PROPERTIES 13 1,788,718 11 1,724,482
REAL ESTATE PARCELS 4,701 1,624,995,959 4,695 1,500,767,136
PERS PROP & CENT ASSD
67,414,269
69,980,533
ALL ASSESSED PROPERTY
1,692,410,228 7.75% 1,570,747,669
Assuming a property owner has homestead exemption, the assessed value is limited from
increasing to no more than the 3% legislatively-created cap or the amount of increase in the
consumer price index (CPI), whichever is lower. If a property owner does not have homestead
exemption, the assessed value is limited from increasing to no more than 10% (the limitation
does not apply to the value applicable for school taxes). The Taxable Value is the assessed
value less any exemptions and/or classification.
The increase from last year to this year is attributable to signs of the continued economy
improving. The City experienced an overall assessed real and personal property value increase of
$121,662,559 or 7.75%. When the City millage rate is applied to this value, it generates some
$416,531 of additional income for the City’s budget.
Tangible personal property (TPP) includes property that is not real estate. It includes furniture,
fixtures, tools, computer equipment, machinery, office equipment, supplies, leasehold
improvements, leased equipment, signage, and any other equipment used in a business.
Furniture and fixtures used in a rental unit (condominium, apartment, house) are also taxable.
Tangible personal property assessed values decreased by $2,566,264 or 3.67% this year.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 60
New Construction increased by $9,485,907 or 97.45%.
The proposed millage rate of 4.3000 mills, which is the same as last year’s rate, will generate a
total of $6,281,966 of ad valorem revenue, which will allow the City to continue with regular
necessary operations and on-going projects even though costs to provide these same services
have risen. When the proposed millage rate is applied to the new growth figure and the City
makes the required contribution to the South Miami Community Redevelopment Agency
(SMCRA), the additional funds available in ad valorem taxes to South Miami only total an
estimated $416,531.
CITY OF SOUTH MIAMI GENERAL FUND REVENUES
The City of South Miami’s estimated General Fund Revenues for FY 2016-2017, as provided in the
proposed budget is $18,412,776. A breakdown of the general makeup of the City’s General Fund
Revenues is presented below.
48%
12%
9%
24%
3% 2% 2%
General Fund Revenue Analysis FY 2016-2017
Taxes
Franchise Fees
Intergov Revenue
Charges For Services
Fines and Forfeitures
Misc Revenues
Other Financial Sources
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 61
GENERAL FUND SUMMARY
FY 2016- 2017
DEPT
NO
ACCOUNT
CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
APPROVED
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
BEGINNING FUND BALANCE 7,619,377 9,065,560 7,463,416 7,463,416 6,229,702
TAXES 8,159,199 8,446,102 8,552,065 8,552,065 9,010,751
FRANCHISE FEES 2,187,423 2,384,287 1,975,100 2,075,100 2,198,100
INTERGOV REVENUE 1,578,176 1,678,897 1,649,357 1,649,357 1,682,640
CHARGES FOR SERVICES 4,084,822 4,375,952 4,590,269 4,447,585 4,544,820
FINES AND FORFEITURES 138,026 166,017 693,400 507,162 570,680
MISCELLANEOUS REVENUES 671,323 495,490 401,372 405,892 405,785
TOTAL 16,818,969 17,546,745 17,861,563 17,637,161 18,412,776
OTHER FINANCIAL SOURCES 308,173 384,465 384,465 384,465 384,465
DEPARTMENTS
1100 CITY COMMISSION 85,591 84,318 95,030 95,030 140,158
1200 CITY CLERK 416,940 278,316 401,823 401,823 416,543
1500 CITY ATTORNEY 314,139 456,059 466,100 466,100 479,246
1310 CITY MANAGER 608,098 567,377 731,763 731,763 799,913
1410 FINANCE DEPARTMENT 1,076,374 1,162,733 1,045,227 1,040,227 1,171,682
1340 INFORM. TECH. DIVISION 320,696 286,223 385,086 385,086 401,398
1320 PROCUREMENT DIVISION 209,844 218,133 236,731 236,731 245,238
1330 PERSONNEL DIVISION 679,959 614,563 853,940 853,940 807,079
1610 BUILDING DEPARTMENT 457,020 466,478 474,678 469,343 504,177
1620 PLANNING DEPARTMENT 328,150 340,022 600,302 595,256 553,333
1640 CODE ENFORCEMENT 238,993 368,269 362,847 362,847 379,543
1770 PW-OFFICE OF DIRECTOR 208,242 222,634 221,966 221,966 236,340
1710 PW-BLDG. MAINT. 401,405 450,130 430,813 430,813 446,455
1720 PW-SOLID WASTE 1,321,043 1,355,551 1,281,525 1,281,525 1,414,573
1730 PW-STREETS MAINT. 455,840 450,688 554,458 554,458 630,330
1760 PW-MOTOR POOL 485,755 474,700 562,355 533,091 596,203
1790 PW-ENG. & CONSTR. 150,742 196,017 215,180 215,180 233,713
1910 POLICE 5,539,983 5,912,886 6,808,191 6,513,767 6,765,100
2000 PARKS & RECREATION 565,724 515,603 540,872 540,872 662,793
2010 TENNIS 0 0 332,309 203,789 323,982
2020 COMMUNITY CENTER 537,872 539,746 666,738 666,738 674,219
1750 LANDSCAPE MAINT. 464,299 426,756 533,299 529,927 576,827
2030 COMMUNITY POOL 22,841 90,915 139,034 139,034 145,910
2100 NON-DEPARTMENTAL 91,409 91,879 295,000 90,000 90,000
TOTAL 14,980,959 15,569,996 18,235,267 17,559,306 18,694,755
DIFFERENCE BEFORE FUND BALANCE 2,146,183 2,361,214 10,761 462,320 102,486
2100 NON-DEPARTMENT TRANSFER 700,000 3,963,358 1,627,742 1,696,034 2,361,123
ENDING FUND BALANCE 9,065,560 7,463,416 5,846,435 6,229,702 3,971,065
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 62
The Government Finance Office Association (GFOA) recommends that governments adopt a
budget document for achieving and maintaining structural balance where recurring revenues are
equal to recurring expenditures in the adopted budget. The chart above compares the City’s
revenues and expenses by fiscal year and meets the structural balance recommended by the
GFOA.
0
500
1000
1500
2000
2500
Do
l
l
a
r
s
Comparison Revenues to Expenses (100s)
Revenues
Expenses
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 63
GUIDE FOR READERS
The Fiscal Year 2016-2017 Annual Operating and Capital Budget for the City of South Miami,
Florida is intended to serve four purposes:
THE BUDGET AS A POLICY GUIDE
As a policy document, the budget serves to inform the reader about the organization and its
policies. The budget includes organization-wide financial and programmatic policies and goals
that address long-term concerns and issues, as well as its short-term financial and operational
policies that guide the development of the budget for the upcoming year. This budget document
details the services the City will provide during the twelve-month period from October 1, 2016
through September 30, 2017. The Departmental budget sections provide goals, objectives and
activity reports for each Department.
THE BUDGET AS A FINANCIAL PLAN
As a financial plan, the budget details the costs associated with providing municipal services and
how the services are anticipated to be funded. The General Fund Section includes a summary
and detailed description of all revenues and expenditures. The budget document explains the
underlying assumptions for the revenue estimates and discusses significant revenue trends. In
addition, there is discussion of the City’s accounting structure and budgetary policies. Please
remember that the City of South Miami as virtually every other government has provisions for
amending the budget during the budget year. This is essential as priorities change and
emergencies are encountered requiring the revision of the yearly budget. This is a normal and
wise practice as it is essential for the City to be able to reflect the changing priorities of its
community.
THE BUDGET AS AN OPERATIONS GUIDE
As an operations guide, the budget details how Departments and the general fund are organized.
The budget informs the reader of all the activities, services and functions carried out by each
department. In addition, the budget provides for performance measurements of organization-
wide objectives to aid in monitoring the progress of the City. Each Departmental budget section
includes a description of the Department’s function, its goals and objectives, activity reports,
authorized positions, budget highlights and the budgetary appropriation.
THE BUDGET AS A COMMUNICATION DEVICE
As a communication device, the budget provides summary information to aid the reader in
interpreting the document. Charts, graphs, tables and text are included in every section to
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 64
consolidate the information.
The budget document also includes a detailed table of contents and a glossary of terms to make it
easy to locate and understand its contents. Finally, the budget includes the Budget Message
Section, which provides readers with a condensed analysis of the fiscal plans of the City for the
upcoming fiscal year.
HOW TO USE THIS DOCUMENT
This document is divided into 4 sections. The breakdown is listed below:
Introduction: This section is designed to give the reader a general look at South Miami and an
overview of the total budget and is divided into two main sections. The City Overview includes
demographic data and tables and the Financial Overview includes summary information on the
budget. Many parts of this section can be reproduced for the public and media.
Capital Improvement Program: A general description of the FY 2017 through 2021 Capital
Improvement Plan along with the funding sources is found in this section.
Fund Budgets: A description of the Departments and funds can be found in this section. A
summary of all Department expenditures is listed, along with a mission statement,
accomplishments, objectives, key activity reports, staffing requirements and budget highlights.
Appendix: This section contains a detailed personnel table and a glossary of terms and acronyms
that are used throughout the document.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 65
ANNUAL BUDGET PROCEDURES
In accordance with the City of South Miami Charter, Article IV, Section 2, Budget, the City
Manager shall prepare and submit to the Commission a proposed annual budget. This specific
Charter Section further details the annual budget adoption procedure as follows:
A. The City Manager shall submit to the Commission, an annual budget together with an
explanatory message 60 days prior to the beginning of the fiscal year. The budget, budget
message, and all supporting schedules shall be a public record open to public inspection by
anyone.
B. At the meeting of the Commission where the budget and budget message are submitted,
the Commission shall determine the time and place for public hearings on the budget,
where, interested persons shall be given an opportunity to be heard. The City Clerk shall
post a notice of the place and time not less than five days after the date of posting at
which time the Commission will hold a public hearing.
C. After the conclusion of said public hearings, the Commission may insert new items or may
increase, decrease or delete the items of the budget. If the total of proposed expenditures
are increased thereby, then and in that event, the City Clerk shall post a notice setting
forth the nature of the proposed increase and listing a place and time not less than five
days after the date of posting of the public hearing thereon.
D. The budget shall be adopted by three or more affirmative votes of the City Commission
before the first day of the new fiscal year. Should the Commission take no final action on
or prior to the date, the budget, as submitted, shall be deemed to be finally adopted by the
Commission, provided that if the provision for funds in any Department or Departments
exceeds (10%) of the previous year's budget, then as to that Department or Departments
the Commission shall be deemed to have approved the previous year's budget.
E. A copy of the budget as finally adopted shall be certified by the City Manager and the
budget so certified shall be filed for the use of all offices and departments.
According to the Charter Article IV, Section 2 (F) (Modifications) (1) Transfer of Appropriation - At
the request of the City Manager, the Commission may at any time transfer, by resolution, any
unencumbered appropriation balance or portion thereof between general classification of
expenditure within an office or department. At the request of the City Manager and within the
last three months of the budget year, the Commission may transfer by Resolution any
unencumbered appropriation balance or portion thereof from one office or department to
another.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 66
BUDGETING AND ACCOUNTING BASIS
The accounts of the City are organized by funds and account groups, each of which is considered
a separate accounting entity. The operations of each fund are accounted for with a separate set
of self-balancing accounts, which comprise its assets, fund equity, revenues and expenditures.
In Florida, it is a requirement that the budget passed by the City Commission is balanced. A
balanced budget occurs when actual expenditures do not exceed received revenues.
As an operations guide, the budget details how Departments and the general fund are organized.
The budget informs the reader of all the activities, services and functions carried out by each
Department. Additionally, the budget provides for performance measurements of organization-
wide objectives to aid in monitoring the progress of the City. Each Departmental budget section
includes a description of the Department’s function, its accomplishments, its objectives, activity
reports, authorized positions, the budgetary appropriation and budget highlights.
BASIS OF BUDGETING
The basis of budgeting determines the timing for reporting measurements made on a cash or
accrual basis in the City’s financial statements. As defined in the National Council on
Governmental Accounting (NCGA) Statement 1, the basis of accounting refers to when
revenues, expenditures, expenses, transfers, and the related assets and liabilities are
recognized in the accounts and reported in the financial statements. The accounting basis
determines when the economic consequences of transactions and events are reflected in
financial statements.
MEASUREMENT FOCUS
Unlike the selection of an accounting basis, which is concerned with the timing of transactions
and events, a measurement focus identifies what transactions and events should be recorded.
The measurement focus is concerned with the inflow and outflow of resources that affect a
fund’s operating statement.
The operating statement of a proprietary fund focuses on changes in economic resources, much
like that of a private-sector business. Net assets are used as a practical measure of economic
resources for this purpose. A proprietary fund’s operating statement includes all transactions
and events that increase or decrease net assets, such as revenues, expenses, gains and losses.
The operating statement of a governmental fund, unlike that of a proprietary fund, focuses on
changes in current financial resources. The governmental fund operating statement measures
those transactions and events of the period that have increased or decreased the resources
available for spending in the near future.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 67
A fund’s basis of accounting is inseparably tied to its measurement focus. Funds that focus on
total economic resources (proprietary funds) employ the accrual basis of accounting, which
recognizes increases and decreases in economic resources as soon as the event or transaction
occurs. Thus, revenues are recognized as soon as they are earned and expenses are recognized
as soon as a liability is incurred, regardless of the timing of related cash inflows and outflows.
On the other hand, funds that focus on current financial resources (governmental funds) use
the modified accrual basis of accounting, which recognizes increases and decreases in financial
resources only to the extent that they reflect near-term inflows or outflows of cash. Under the
modified accrual basis of accounting amounts are recognized as revenue when they are both
measurable and available. The accrual basis, modified accrual basis and cash basis of
accounting are discussed below.
ACCRUAL BASIS ACCOUNTING
Under the accrual basis of accounting, revenues are recognized when they are earned
regardless of when cash is received, and expenses are recognized when a liability is incurred
regardless of when paid. However, these accruals should be recognized only if measured
objectively. Since accrual accounting results in accounting measurements based on the
substance of transactions and events, rather than when cash is received or disbursed, it
enhances the relevance, neutrality, timeliness, completeness, and comparability of the
information reported. Under GAAP, the accrual basis shall be used for the government-wide
financial statements, proprietary funds and fiduciary funds.
MODIFIED ACCRUAL BASIS ACCOUNTING
Under this basis, revenues are recognized in the accounting period in which they become
susceptible to accrual, that is, when they become measurable and available to finance
expenditures of the fiscal period. The requirement that revenues be "available" distinguishes
modified accrual revenue recognition from that of the accrual basis. Available is defined as
expected to be collected within twelve months after the fiscal period ended.
Under the modified accrual basis, expenditures are recognized in the accounting period in
which the fund liability is incurred, measurable and expected to be paid within twelve months
of the fiscal period ended. However, there are certain exceptions such as the recording of the
unmatured principal and interest on general obligation long-term debt which are recorded only
when due. Other exceptions are discussed in the appropriate sections of this manual.
Modified accrual basis accounting is used for all governmental funds (general, special revenue,
debt service and capital projects).
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 68
CASH BASIS ACCOUNTING
Under the cash basis, transactions are recognized only when cash changes hands. Cash basis
financial statements omit recognition of assets and liabilities not arising from cash transactions,
therefore they rarely present financial position or results of operations in conformity with
GAAP. Cash basis accounting and reporting are not desirable practices because they permit
distortions in financial statement representations due to shifts in the timing of cash receipts
and disbursements relative to underlying economic events near the end of a fiscal period. The
cash basis of accounting, which is used for budgetary purposes, is not an acceptable basis of
accounting for the purpose of preparing the City's GAAP financial statements.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 69
BUDGET SCHEDULE
The Office of the City Manager and the Finance Department are responsible for the development
of the annual budget. As the schedule below details, the budget process begins in April with the
distribution of budget request forms to all departments. All departments are responsible for
compiling budget figures, which are then reviewed and adjusted by the City Manager during a
series of inter-departmental meetings. The goal is that the proposed budget document is
presented to the City Commission at its first meeting.
A key component of the budget process is our dependence upon the State, grants, and
entitlements. Estimates for these revenue sources are provided by the State of Florida in late
June and early July. The City incorporates the latest projections available into the budget.
The City Commission must adopt a preliminary millage rate in July for use on the Notice of
Proposed Taxes to be mailed to all property owners by August 31, 2016 by the Miami-Dade
County Property Appraiser. In accordance with Florida Statutes, the tentative millage rate is
adopted at the first public budget hearing in September and this rate cannot be increased at the
second budget hearing. Additionally, the tentative millage rate cannot exceed the preliminary
rate adopted by the City Commission except by re-notifying all affected property owners by mail.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 70
FY 2016-2017 BUDGET SCHEDULE
APRIL 29
Distributions of Budget Worksheets to Departments
MAY - JUNE
Department budget meetings with the City Manager.
JUNE 09
Capital Improvements Projects Workshop with the City Commission
JULY 1
Receipt of DR 420 (Property Appraiser Certification of Taxable Value) from the
County (FS Section 200.065). Review of department’s requests.
Development of City Manager’s budget
Friday, JULY 29
Submission of proposed budget to the Mayor and City Commission (Article IV,
Section 2a, City Charter provides for deadline of August 1) and presentation of a
resolution advising the Property Appraiser's Office of the City's proposed
millage rate and announcing the date, time and place of the first and second
budget hearing.
AUGUST 2
Last day to advise the Property Appraiser’s office of the proposed millage rate,
current year rollback rate and date, time and place of the first budget hearing
(FS Section 200.065)
Monday, AUGUST 15
Budget Workshop with the Mayor and City Commission
September 9
Last day to post a notice for Sept. 15 public hearing
(Article IV, Section 2B, at least 5-days before the First Hearing)
Thursday, SEPTEMBER 15
First Budget Hearing must be between September 3rd and 18th. Required to
announce the percentage by which recomputed proposed millage exceeds the
rolled-back millage rate.
FINAL APPROVAL OF THIS DATE SUBJECT TO COUNTY AND
SCHOOL BOARD HEARING DATES (FS Section 200.065)
Sunday, September 18
Last day to advertise final public hearing of Sept. 21 (FS Section 200.065)
Wednesday, SEPTEMBER 21
Final public hearing and adoption of budget. If budget is not adopted this date,
the City must re-advertise Public Hearing
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 71
FINANCIAL AND BUDGETARY POLICIES
PURPOSE:
The Comprehensive Financial and Budgetary Policies is a one-source document for all City
financial and budget policies. The intention of the policies is to guide elected officials, the City
Manager and staff in their on-going role as the financial stewards of the City. The policies guide
essential decisions affecting budget and financial matters to ensure that the City is financially
prepared to meet its immediate and long-term service objectives. The individual policies serve as
guidelines for financial planning, budget preparation, implementation, evaluation and internal
financial management of the City, and may be amended from time to time.
BUDGET MODIFICATIONS:
As per the City’s charter, at the request of the City Manager, the Commission may at any time
transfer, by resolution, any unencumbered appropriation balance or portion thereof between
general classification of expenditure within an office or department. At the request of the City
Manager and within the last three months of the budget year, the Commission may, by
resolution, transfer any unencumbered appropriation balance or portion thereof from one
office or department to another.
In case of disaster or any other circumstance creating an emergency, the Commission may at
any time in any budget year, make an emergency appropriation for the purpose of repairing
damages caused by such disaster or meeting such public emergency to the end that public
health, safety or welfare will be protected.
OBJECTIVES:
In order to achieve the purpose of the Comprehensive Financial and Budgetary Policies, the
following are objectives for the city’s fiscal performance.
• To guide City Commission and management policy decisions with significant fiscal impact.
• To set forth operating principles to minimize the cost of government and financial risk.
• To employ balanced and equitable revenue policies that provides adequate funding for
desired programs.
• To promote sound financial management by providing accurate and timely information on
the City’s financial condition.
• To protect the City’s credit rating and provide for adequate resources to meet the
provisions of the City’s debt obligations on all municipal debt.
• To ensure the legal use of financial resources through an effective system of internal
controls.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 72
OPERATING POLICIES
The City will balance recurring operating expenditures with current or recurring revenues, and to
the extent possible, not appropriate the fund balance to meet recurring operating needs. The
City will evaluate the fiscal impact of new proposals, operate as efficiently as possible, and
constantly review City services for appropriateness and effectiveness.
Expenditures shall be within Current Revenue Projections:
Ongoing expenditures should be equal to or less than ongoing revenues. The City must identify
ongoing resources that at least match expected reoccurring annual expenditure requirements.
One time revenues and non-recurring revenues and ending fund balances will be applied to
reserves or to fund one-time expenditures; they will not be used to fund ongoing programs.
Continual Improvement of Service Delivery:
The City has established a goal to seek to optimize the efficiency and effectiveness of its services
through strategic planning efforts, performance budgeting and measuring, and by evaluating
service provisions by surveying citizens and customers and by comparing to other cities.
Year End Budget Considerations:
In accordance with Generally Accepted Accounting Principles (GAAP), purchases encumbered in
the current year but not received until the following year will be paid from the budget of the
following year. However, when necessary, City Commission may authorize a re-appropriation to
resolve unusual situations or hardships caused by this policy.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 73
ACCOUNTING, AUDITING AND REPORTING
REPORTING POLICIES:
The City shall maintain a system of financial monitoring, control, and reporting for all operations
and funds in order to provide an effective means of ensuring that overall City goals and objectives
are met.
AUDITING:
The City’s independent auditing firm will annually perform the City’s financial and compliance
audit. Their opinions will be contained in the City’s Comprehensive Annual Financial Report
(CAFR). Results of the annual audit shall be provided to the Commission in a timely manner. The
independent auditing firm will be competitively selected in accordance with City of South Miami
Charter Article IV, Section 4(E), Florida Statutes and standards of the Governmental Finance
Officers Association.
ACCOUNTING SYSTEM:
Financial records will be maintained on a basis consistent with GAAP, and the Governmental
Accounting Standards Board (GASB) and the standard practices of the Government Finance
Officers Association of the United States and Canada (GFOA). In addition, the City will comply
with rules of the Auditor General and Uniform Accounting System as required by the State of
Florida.
EXCELLENCE IN FINANCIAL REPORTING:
As an additional independent confirmation of the quality of the City’s financial reporting, the City
will annually seek to obtain the Government Finance Officers Association Certificate of
Achievement for Excellence in Financial Reporting. The CAFR will be presented as a method of
communicating with citizens about the financial affairs of the City.
REVENUE POLICIES:
The City should be sensitive to the balance between the need for services and the City’s ability to
raise fees, charges for services, and taxes to support those services.
REVENUE DIVERSIFICATION:
The City shall strive to maintain a diversified mix of revenues in order to balance the sources of
revenue amongst taxpayers and to provide ongoing stability and predictability in order to handle
fluctuations in revenues and better distribute the cost of providing services.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 74
CHARGES FOR SERVICES:
As much as is reasonably possible, City services that provide private benefit should be supported
by fees and charges in order to provide maximum flexibility in use of general City taxes in meeting
the cost of services of a broader public benefit.
Charges for services that benefit specific users should recover full costs, to the extent feasible,
including all direct costs, and indirect costs, such as operating and maintenance costs, overhead,
and charges to capital costs (depreciation and debt service).
INVESTMENT POLICY
The City of South Miami will invest its funds in accordance with Florida Statute 218.415. The
funds will be invested based upon the following priorities:
Safety of principal
To meet the liquidity needs of the City and optimize investment returns after first addressing
safety & liquidity concerns.
The City of South Miami will make cash flow analysis of all funds on a regular basis. Disbursement,
collection, and deposit of all funds will be scheduled to ensure maximum cash availability. The
City will pool cash from several different funds for investment purposes when permitted by law.
The City will invest 100% of its idle cash on a continuous basis. Reserve Fund balances may from
time-to-time be established by resolution of the City Commission.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 75
CAPITAL BUDGET POLICY
The City will update its multi-year plan for capital improvements.
The City will enact an annual capital budget based on the multi-year Capital Improvement Plan.
The City will coordinate development of the capital improvement budget with development of
the operating budget. Future operating costs associated with new capital improvements will be
projected and included in operating budget forecasts.
The City will use intergovernmental assistance to finance only those capital improvements that
are consistent with the Capital Improvement Plan and City priorities, and whose operating and
maintenance costs are included in operating budget forecasts.
The City will maintain all its assets at a level adequate to protect the City's capital interest and to
minimize future maintenance and replacement costs.
The City will identify the estimated costs and potential funding sources for each capital project
proposal before submission to the City Commission for approval.
CAPITAL ASSETS POLICY
Threshold: The City will capitalize all individual assets and infrastructures which meet a respective
threshold amount or more and a life of three years or more.
Asset categorization: The City shall account for assets and infrastructure meeting the minimum
dollar and life thresholds in the following categories:
• Land ($1 or Greater)
• Land Improvements ($25,000 or more)
• Buildings ($50,000 or more)
• Building Improvements ($50,000 or more)
• Machinery and Equipment; including vehicles ($5,000 or more)
• Infrastructure; i.e. roads, stormwater system, sidewalks ($250,000 or more)
• Construction in progress ($1 or more)
• Intangible Assets ($25,000 or more)
Capital Outlay Budget vs. GAAP (Generally Accepted Accounting Principles). Only assets or
infrastructure with a value over $25,000 will be budgeted as a capital item in the budget. Short-
lived assets not meeting the capital asset threshold will be budgeted as operational materials and
supplies.
Deprecation method: GASB (Governmental Accounting Standards Board) Statement 34 requires
governments to depreciate capital assets with a defined estimated life. The City will use the
straight-line depreciation method. There will be no depreciation on land or other assets with an
indefinite life. Construction in progress projects are not subject to depreciation until the project
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 76
is completed. Depreciation expense is not calculated on the salvage value (value which the asset
will not fall below).
Capital Assets-Assets vs. Repair & Maintenance: GASB 34 requires that repair and maintenance
items are expenses rather than capitalized assets. The criteria determining whether an item is
capitalized or expensed is whether the service life of the assets will be extended. The City will
adapt this definition and capital expenditures that extend the life of the asset will be classified as
capital assets.
Estimated useful assets life: The estimated useful lives of the assets are based on City experience
and established projections reflected in the 5 year capital plan. The useful life will be used when
determining depreciation expense. The useful lives are:
• Land – indefinite
• Buildings – 50 years
• Improvements – 20 years
• Equipment:
− Cars – 8 years
− Trucks – 10 years
− Equipment – 10-15 years
− Computer Equipment – 5 years
• Infrastructure:
− Roads – 40 years
− Stormwater System – 50 years
− Sidewalks – 40 years
• Intangible Assets – 20 years
Five year capital plan: The City prepares a 5 year capital plan which reports the capital asset
budget needs for the City.
Fixed Asset Accounting: The City will comply with the standards established by GASB 34
(Governmental Accounting Standards Board) and all subsequent pronouncements put forth by
GASB or its successor organization.
As per Florida Statute 274.02(2) the chief financial officer shall establish by rule the requirements
for the recording of property and for the periodic review of property for inventory purposes. The
Chief Financial Officer will establish policies and appropriate procedures to manage fixed assets,
including establishing the State of Florida required threshold dollar amount for which fixed asset
records are maintained and how often physical inventories will be taken. Currently the State of
Florida requires that assets equal to or greater than $1,000 be inventoried. The threshold amount
will be updated as the State of Florida rules are updated.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 77
DEBT MANAGEMENT POLICY
PURPOSE
The purpose of this policy is to establish parameters and provide guidance governing the
issuance, management, continuing evaluation of and reporting on all debt obligations issued by
the City of South Miami, and to provide for the preparation and implementation necessary to
assure compliance and conformity with this policy.
FLORIDA STATUTE CITATIONS
The Internal Revenue Code, Florida Statutes, local charter and/or ordinances outline legal
borrowing authority, restrictions and compliance requirements while the Florida Constitution and
Statutes authorize the issuance of bonds by counties, municipalities and certain special districts.
• Section 125.013 – General Obligation & Revenue Bonds
• Chapters 130 & 132 – County Bonds & General Refunding Law
• Section 154.219 – Public Health Facilities Revenue Bonds
• Chapter 159 – Bond Financing
• Section 163.01(7) – Bonds Issued by Entities Created by Interlocal Agreement
• Chapter 166, Part II – Municipal Borrowing
• Section 215.43 – Financial Matters: General Provisions
• Chapter 218, Part III – Local Financial Management & Reporting
DEBT POLICY STATEMENT
Under the governance and guidance of Federal and State laws and the City’s Charter, ordinances
and resolutions, the City may periodically enter into debt obligations to finance the construction
or acquisition of infrastructure and other assets or to refinance existing debt for the purpose of
meeting its governmental obligation to its residents. It is the City’s desire and direction to assure
that such debt obligations are issued and administered in such fashion as to obtain the best long-
term financial advantage to the City and its residents, while making every effort to maintain and
improve the City’s bond ratings and reputation in the investment community.
The City may also desire to issue debt obligations on behalf of external agencies or authorities for
the purpose of constructing facilities or assets, which further the goals and objectives of City
government. In such case, the City shall take reasonable steps to confirm the financial feasibility
of the project and the financial solvency of the borrower; and, take all reasonable precautions to
ensure the public purpose and financial viability of such transactions.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 78
GENERAL DEBT GOVERNING POLICIES
The City hereby established the following policies concerning the issuance and management of
debt:
A. The City will not issue debt obligations or use debt proceeds to finance current
operations.
B. The City will utilize debt obligations only for acquisition, construction or remodeling of
capital improvement projects that cannot be funded from current revenue sources or in
such cases wherein it is more equitable to the users of the project to finance the project
over its useful life.
C. The City will measure the impact of debt service requirements of outstanding and
proposed debt obligations on single year, five, ten and twenty year periods. This analysis
will consider debt service maturities and payment patterns as well as the City’s
commitment to a pay as you go budgetary capital allocation.
SPECIFIC DEBT POLICIES, RATIOS AND MEASUREMENT
This section of the Debt Management Policy establishes the target debt policies, ratios and
measurements for the City in the following categories:
A. Measurements of Future Flexibility
B. Constraints, Ratios and Measurements
Measures of Future Flexibility
As the City periodically addresses its ongoing needs, the City Manager and the City Commission
must ensure that the future elected officials will have the flexibility to meet the capital needs of
the City. Since neither State law nor the City Charter provides any limits on the amount of debt,
which may be incurred (other than the requirement to have General Obligation debt approved in
advance by referendum); this policy establishes the following constraints, ratios, and measures.
Constraints, Ratios and Measures
The following constraints, ratios and measures shall govern the issuance and administration of
debt obligations:
Purposes of Issuance – The City will issue debt obligations for acquiring, constructing or
renovating Capital Improvements or for refinancing existing debt obligations. Projects must be
designed as public purpose projects by the City Commission prior to funding.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 79
Maximum Maturity – All debt obligations shall have a maximum maturity of the earlier of: (i) the
estimated useful life of the Capital Improvements being financed; or, (ii) thirty years: or, (iii), in
the event they are being issued to refinance outstanding debt obligations the final maturity of the
debt obligations being refinanced, unless a longer term is recommended by the Finance
Department.
Net Debt to Taxable Assess Value – The City shall strive to maintain a ratio of Net Debt to Taxable
Assessed Value of properties within the City shall not exceed 15%. The ratio of Net Debt to
Taxable Assessed Value shall be calculated by dividing the Net Debt by the taxable assessed value
of all taxable properties within the City.
Capitalized Interest (Funded Interest) – Subject to Federal and State law, interest may be
capitalized from date of issuance of debt obligations through the completion of construction for
revenue producing projects. Interest may also be capitalized for projects in which the revenue
designated to pay the debt service on the bonds will be collected at a future date, not to exceed
six months from the estimated completion of construction and offset by earnings in the
construction fund.
Bond Covenants and Laws – The City shall comply with all covenants and requirements of the
bond resolutions, and State and Federal laws authorizing and governing the issuance and
administration of debt obligations.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 80
PURCHASING POLICY
The purchasing policy is in accordance with City of South Miami Charter Article III, Section 5
(Power and Duties) and Florida Statute Chapter 287.
Purchases less than $5,000.00. Purchases of, or contracts for, materials, supplies, equipment,
improvements or services for which funds are provided in the budget, where the total amount to
be expended is not in excess of $5,000.00, may be made or entered into by the City Manager
without submittal to the City Commission and without competitive bidding. Single purchases or
contracts in excess of $5,000.00 shall not be broken down to amounts less than $5,000.00 to
avoid the requirements of this subsection. Purchases of less than $1,000.00 do not require:
− Purchase orders
− Sealed Competitive bids
Purchases of less than $5,000.00 but greater than $1,000 do require:
− A minimum of 3 written quotes from 3 different vendors unless piggybacking off an
existing governmental contract, which was part of an acceptable competitive bid process.
− An approved purchase order
− Must have been included in the original budget or received approval from the City
Manager.
Purchases more than $5,000.00 but less than $25,000.00. Purchases of or contracts for materials,
supplies, equipment, improvements or services for which funds are provided in the budget,
where the total amount to be expended is in excess of $5,000.00 but which does not exceed
$25,000.00, may be made or entered into by the City Manager with submittal to the City
Commission and without competitive bidding, but shall require that the City Manager obtain
quotes from at least three different vendors. Single purchases or contracts in excess of
$25,000.00 shall not be broken down to amounts less than $25,000.00 to avoid the requirements
of this subsection. Purchases more than $5,000.00 but less than $25,000.00 require:
− Approval by the City Manager before the expenditure is made or funds
committed.
− A minimum of 3 written quotes from 3 different vendors unless piggybacking off
an existing governmental contract which was part of an acceptable competitive
bid process
− City Commission approval
Purchases in excess of $25,000.00. Purchases in excess of $25,000.00 shall be in compliance with
the competitive bidding requirements. Purchases in excess of $25,000.00 require:
− Competitive bid process unless piggybacking off an existing governmental contract
which was part of an acceptable competitive bid process
− Purchase orders must be obtained before an expenditure is made or funds
committed and approved by the City Manager,
− City Commission approval
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 81
FUND STRUCTURE
In governmental accounting, all financial transactions are organized within several funds.
According to the National Council on Governmental Accounting, a fund is a fiscal and accounting
entity with a self-balancing set of accounts recording cash and other financial resources, together
with all related liabilities and residual equities or balances, and changes therein, which are
segregated for the purpose of carrying on specific activities or attaining certain objectives in
accordance with special regulations, restrictions or limitations.
The City of South Miami’s budget consists of 18 Funds: General Fund, Stormwater Drain Trust
Fund, Local Option Gas Tax Trust Fund, Hometown District Improvement Trust Fund, Tree Trust
Fund, People’s Transportation Tax Fund, Debt Service Fund, Capital Improvement Program Fund,
Emergency Reserve Fund, State Forfeiture Fund and Federal Forfeiture Fund. There are 7 new
funds including Revenue Stabilization Fund, Grant Match Reserve Fund, Insurance Reserve Fund,
Tax Equalization Reserve Fund, Building Fund, City Parks Acquisition Development Operations and
Maintenance Fund, and Parks Facility Impact Fund. “Fund” is defined as an independent fiscal and
accounting entity with a self-balancing set of accounts. Funds are established to attain certain
objectives or to simply segregate activities.
All funds, except the Stormwater Drain Trust Fund which uses the accrual basis of accounting,
utilize the modified accrual basis of accounting. For more detailed information regarding the
funds, please refer to the fund sections in this document.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 82
FUND OVERVIEW
GENERAL FUND
The General Fund is used to account for all financial resources except those required to be
accounted for in another fund. The General Fund is the major operating fund of the City of South
Miami.
STORMWATER DRAIN TRUST FUND
The Stormwater Drain Trust Fund accounts for the financial resources received and allocated on
behalf of the Stormwater Utility maintained by the City of South Miami. The fund is used to
maintain the drainage pipes and canals located within the City. This is a proprietary fund which
focuses on the determination of operating income, changes in net assets, financial position and
cash flows.
LOCAL OPTION GAS TAX TRUST FUND
Local option fuel taxes are significant revenue sources to Florida’s local governments and
represent important funding mechanisms for the provision of local transportation infrastructure.
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND
On August 5, 2008, City Commission approved Ordinance 30-08-1965 establishing the
Hometown District Parking. Parking in the Hometown District must be developed and managed
primarily as an element of infrastructure critical to enhancing South Miami's tax base through
economic success of the district.
TREE TRUST FUND
Creation of the Tree Trust Fund is for the purpose of which is to acquire, protect, and to plant
trees on public property. The Tree Trust Fund shall consist of contributions in lieu of, or in
conjunction with, required replacement plantings.
PEOPLE’S TRANSPORTATION TAX FUND
The City receives a share of the one-half cent sales tax, known as the People’s Transportation
Tax, to be used for transportation services. The People’s Transportation Tax provides funding
for the People’s Transportation Plan, Municipal Component. The surtax proceeds shall only be
used for the transportation expenses.
REVENUE STABILIZATION FUND
The Revenue Stabilization Reserve Fund was established to mitigate the risk of reduced
property tax and other revenues in general. Building this fund is critical as it is the primary
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 83
source used in balancing budget request. These funds are restricted to uses related to impacts
caused by reduced tax revenues and other revenues in general.
GRANT MATCH RESERVE FUND
These funds would be restricted to uses related to grant match reserve funding, which will be
adequately projected based on realistic grant funding opportunities. These funds would be set
aside as a cash match for grant opportunities. It is beneficial in the application process for the
City to have funds that are readily identifiable as a cash match.
INSURANCE RESERVE FUND
The Insurance Reserve Fund is intended to fully meet potential insurance claim deductibles.
This reserve would be used in circumstances that would require the contribution of insurance
deductibles such as a major hurricane.
TAX EQUALIZATION FUND
Non-property tax revenue is a major portion of the City’s revenue base. The targeted amount
should equal at a minimum, 20% of budgeted non-property tax revenues. These funds can
bridge the gap between the state’s fiscal year end and the City’s fiscal year end (3 month gap)
in the event of significant state budget reduction.
BUILDING CAPITAL RESERVE FUND
The reserve target amount is based on yearly estimates to make necessary unscheduled and
anticipated repairs, and other operational issues relating to the City’s properties. These funds
are to be used specifically to address building hardening and security, and to fund unscheduled
and anticipated repairs, and other operational issues relating to the City’s properties.
CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS AND MAINTENANCE FUND
The South Miami residents have demonstrated a desire for parks. Funds shall be set aside and
used for acquisition; at least 15% of the Fund shall be used for park development operations and
maintenance of the City's Park System. More specifically the fund shall be for the purposes of
acquiring, developing, operating, maintaining or restoring parks, recreation facilities, cultural
facilities, green spaces, playfields, trails, community gardens, and other applicable public areas.
DEBT SERVICE FUND
The Debt Service Fund has been established in an effort to clearly identify the City’s current
Long Term Liability. The City has several loans outstanding with the Florida Municipal Loan
Council (FMLC). The council, as a subsidiary of Florida League of Cities administers the Florida
Municipal Loan Program.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 84
CAPITAL IMPROVEMENT PROGRAM FUND
The purpose of the Capital Improvement Fund is to establish and cover multi-year expenditures
of major capital projects and expenditures for all General Government programs. The adopted
capital improvement projects expenditures are identified on the Five–Year Capital
Improvement Project listing within the Capital Improvement Program section of this budget.
EMERGENCY RESERVE FUND
The City Commission adopted a policy that would restrict the use of this fund to catastrophes
and other unscheduled emergencies; and on September 2, 2001 the City Commission changed
the policy via resolution No. 145-01-11293 to provide for an Emergency Reserves Fund of no
less than 10% of the budget. The Government Finance Officers Association (GFOA) issued a Case
Study on May 2013 providing a general recommended fund balance for two specific categories;
Budget Uncertainty Reserve and Emergency Reserve. Within the Case Study, GFOA recommends
a General Fund Reserve of approximately 25%; 12.5% for each of the two specific classifications
mentioned above.
PARKS FACILITY IMPACT FUND
As a condition of the issuance of a building permit for new development, the person, firm or
corporation who or which has applied for the building permit for residential construction shall
pay to the City, the parks impact fee as set forth in the provisions of ordinance No. 14-14-2192.
Funds shall be set aside and used for land acquisition for parks; for maintaining (not including
routine maintenance), furnishing, equipping, repairing, remodeling, or enlarging of both existing
and future facilities; for construction of new parks facilities; for any architectural, engineering,
legal and other professional fees and expenses related to any such improvements; and for any
administrative costs not incurred by the fee collection process.
STATE FORFEITURE FUND
The Police Forfeiture Fund manages funds collected through the Florida Contraband Forfeiture
Act. Florida Statute 932.701 through 932.707 authorizes municipalities to seize assets, including
cash, personal property and real property used in violation of the Florida Contraband Forfeiture
Act.
FEDERAL FORFEITURE FUND
The Department of Justice Asset Forfeiture Program (the Program) is a nationwide law
enforcement initiative that removes the tools of crime from criminal organizations, deprives
wrongdoers of the proceeds of their crimes, recovers property that may be used to compensate
victims, and deters crime.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 85
FUND EXPENDITURES
The table below is a summary of the expenditures, by fund, and the difference from the previous
year. Please refer to the individual fund sections for an explanation of the change in expenditures
for each fund.
ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
General Fund
Beginning Fund Balance 7,619,377 9,065,560 7,463,416 7,463,416 6,229,702
Revenues 16,818,969 17,546,745 17,861,563 17,637,161 18,412,776
Expenditures 14,980,959 15,569,996 18,235,267 17,559,306 18,694,755
Interfund Transfers In 308,173 384,465 384,465 384,465 384,465
Interfund Transfers Out 700,000 3,963,358 1,627,742 1,696,034 2,361,123
Ending Fund Balance 9,065,560 7,463,416 5,846,435 6,229,702 3,971,065
Stormwater Drain Trust Fund
Beginning Fund Balance 403,698 314,706 263,239 263,239 150,909
Revenues 418,994 398,206 386,600 386,600 386,850
Expenditures 257,986 199,673 248,930 248,930 239,568
Interfund Transfers Out 250,000 250,000 250,000 250,000 250,000
Ending Fund Balance 314,706 263,239 150,909 150,909 48,191
Local Option Gas Tax Trust Fund
Beginning Fund Balance 324,522 276,999 349,900 349,900 201,300
Revenues 79,376 81,441 86,400 86,400 81,883
Expenditures 126,899 8,540 235,000 235,000 275,000
Ending Fund Balance 276,999 349,900 201,300 201,300 8,183
Hometown District Improvement Trust Fund
Beginning Fund Balance 6,250 17,250 20,250 20,250 23,305
Revenues 36,000 28,000 28,055 28,055 28,055
Interfund Transfers Out 25,000 25,000 25,000 25,000 25,000
Ending Fund Balance 17,250 20,250 23,305 23,305 26,360
Parks Facilities Impact Fund
Beginning Fund Balance 0 0 44,592 44,592 115,055
Revenues 0 44,592 0 70,463 0
Expenditures 0 0 0 0 0
Ending Fund Balance 0 44,592 44,592 115,055 115,055
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 86
ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
Tree Trust Fund
Beginning Fund Balance 15,654 4,528 7,528 7,528 20,528
Revenues 2,500 3,000 0 13,000 0
Expenditures 13,626 0 0 0 20,000
Ending Fund Balance 4,528 7,528 7,528 20,528 528
People’s Transportation Tax Fund - Transportation
Beginning Fund Balance 1,191,122 1,453,493 1,276,577 1,276,577 854,077
Revenues 387,446 442,479 424,837 450,500 450,000
Expenditures 125,075 619,395 1,658,000 873,000 1,299,000
Ending Fund Balance 1,453,493 1,276,577 43,414 854,077 5,077
People’s Transportation Tax Fund- Direct Transit
Beginning Fund Balance 460,700 515,782 623,024 623,024 653,024
Revenues 93,520 107,242 103,085 110,000 110,000
Expenditures 38,438 0 80,000 80,000 80,000
Ending Fund Balance 515,782 623,024 646,109 653,024 683,024
Revenue Stabilization Fund
Beginning Fund Balance 0 0 0 0 50,000
Interfund Transfers In 0 0 50,000 50,000 10,000
Expenditures 0 0 0 0 0
Ending Fund Balance 0 0 50,000 50,000 60,000
Grant Match Reserve Fund
Beginning Fund Balance 0 0 0 0 50,000
Interfund Transfers In 0 0 50,000 50,000 10,000
Expenditures 0 0 0 0 0
Ending Fund Balance 0 0 50,000 50,000 60,000
Insurance Reserve Fund
Beginning Fund Balance 0 0 0 0 50,000
Interfund Transfers In 0 0 50,000 50,000 10,000
Expenditures 0 0 0 0 0
Ending Fund Balance 0 0 50,000 50,000 60,000
Tax Equalization Reserve Fund
Beginning Fund Balance 0 0 0 0 50,000
Interfund Transfers In 0 0 50,000 50,000 10,000
Expenditures 0 0 0 0 0
Ending Fund Balance 0 0 50,000 50,000 60,000
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 87
ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
Building Capital Reserve Fund
Beginning Fund Balance 0 0 0 0 50,000
Interfund Transfers In 0 0 50,000 50,000 10,000
Expenditures 0 0 0 0 0
Ending Fund Balance 0 0 50,000 50,000 60,000
Parks Acquisition Development Operations & Maintenance Fund
Beginning Fund Balance 0 0 0 0 50,000
Interfund Transfers In 0 0 50,000 50,000 10,000
Expenditures 0 0 0 0 0
Ending Fund Balance 0 0 50,000 50,000 60,000
Debt Service Fund
Beginning Fund Balance 870,824 517,663 -82,681 -82,681 0
Revenues 871,861 611,049 865,482 865,482 865,718
Expenditures 1,225,022 6,159,393 1,162,924 1,098,738 1,180,540
Interfund Transfers In 0 0 153,161 315,937 315,000
Proceeds from Refunding
Debt 0 4,948,000 0 0 0
Payment to Bond Escrow
Agent 0 0 0 0 0
Ending Fund Balance 517,663 -82,681 -226,962 0 178
Capital Improvement Program Fund
Beginning Fund Balance 180,112 355,314 839,318 839,318 928,802
Expenditures 424,798 784,435 1,637,000 960,097 2,858,000
Interfund Transfers In 600,000 1,268,439 1,049,581 1,049,581 1,929,198
Ending Fund Balance 355,314 839,318 251,899 928,802 0
Emergency Reserve Fund
Beginning Fund Balance 1,703,605 1,717,288 4,438,751 4,438,751 4,591,751
Revenues 13,683 26,544 28,000 28,000 29,000
Expenditures 0 0 0 0 400,000
Interfund Transfers In 0 2,694,919 125,000 125,000 56,925
Interfund Transfers Out 0 0 0 0 0
Ending Fund Balance 1,717,288 4,438,751 4,591,751 4,591,751 4,277,676
State Forfeiture Fund
Beginning Fund Balance 75,900 76,510 78,410 78,410 34,910
Revenues 610 1,900 500 500 500
Expenditures 0 0 44,000 44,000 30,000
Ending Fund Balance 76,510 78,410 34,910 34,910 5,410
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 88
ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
Federal Forfeiture Fund
Beginning Fund Balance 2,012,436 2,000,223 1,855,266 1,855,266 1,455,834
Revenues 77,506 81,392 96,000 96,000 66,000
Expenditures 89,719 226,349 482,432 495,432 437,020
Ending Fund Balance 2,000,223 1,855,266 1,468,834 1,455,834 1,084,814
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 89
GOVERNMENT
Government Structure
South Miami uses a City Manager form of
government. The Commission sets the
policies and the City Manager acts as the
chief executive. According to surveys by
the International City/County
Management Association (ICMA), this
form of government has grown from 48%
usage in 1996 to 55% usage in 2006. It is
most popular in cities with populations
over 10,000, mainly in the Southeast and
Pacific coast areas. Commissioners are
elected to four-year terms and the Mayor is
elected to a two-year term. The Mayor
heads the meeting and previously made appointments, with approval by the Commission, to
various City Boards; however this provision was modified on February 9, 2010 to give all
Commissioners the right to appoint with consent of the commission board. Elections are held on
the second Tuesday in February in even numbered years for the Mayor and half of the
Commissioners. The Commissioner receiving the most votes is also given the title of Vice Mayor
for the first two years of the term. The next election is scheduled for February 2018.
South Miami City Government as of February 09, 2016
∗ Mayor: Philip Stoddard, Ph.D. (Election 2018)
∗ Vice Mayor: Robert Welsh (Vice Mayor until 2018, Commissioner Group III until 2020)
∗ Commissioner Group II: Josh Liebman (Election 2020)
∗ Commissioner Group I: Gabriel Edmond (Election 2018)
∗ Commissioner Group IV : Walter Harris (Election 2018)
South Miami is a city in Miami-Dade County, Florida, United States. The population was 10,741 at
the 2000 census and according to the U.S. Census Bureau for 2010 it was 11,657. State of Florida
uses Bureau of Economic and Business Research (BEBR) numbers for calculations for budget and
this number is 13,656.
South Miami is served by the Miami Metrorail at the South Miami Station. The station is in the
section US-1 and Sunset Dr., and services the surrounding South Miami neighborhood, including
South Miami Hospital and the South Miami city government offices.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 90
Tax Authorities
Taxing Authorities Set Tax Rates
The Office of the Property Appraiser is not a taxing authority, but a governmental function that is
mandated by State Law to assess the value of all properties within Miami-Dade County using
criteria set forth by Chapter 193 of the Florida Statutes. As property owners and taxpayers
consider the tax rates set by the taxing authorities, they should give close attention to tax rates or
"millage" changes of those taxing authorities. The millage or tax rates are set by the various
taxing authorities within whose jurisdiction the property is located.
The Tax Collector publishes annually all active millage (tax rates) levied by all taxing authorities.
The tax rate (millage) is set by the various authorities within whose jurisdiction the property is
located.
The taxing authorities are authorized by State Statute to levy taxes on real estate and tangible
personal property to fund their operations and services as provided by their annual budgets. The
tax rate is determined by dividing the taxing authority's proposed budget using property taxes by
the total taxable value of all non-exempt property within their taxing district; reference the
following formula:
Taxing Authority's Proposed Budget
Tax Rate (Millage) = -------------------------------------------------------------------------------
Total Taxable Value Of ALL Property (After Exemptions)
Tax Limitations on County Commission and Cities
By Special Act of the Florida Legislature (Laws of Florida Chapter 74-430 House Bill No. 4173),
municipal taxing authorities are limited to a maximum 10% increase in the amount of revenues
that can be raised in comparison to the prior year.
The Millage Rates of the Taxing Authorities
When the total taxable value (the total assessed value of all individual properties in the City
added together after exemptions) of the tax roll increases from one year to the next year, the
Taxing Authorities (County Commission, Municipalities, School Board, etc.) are required by State
Law to consider their budget with a roll-back of the millage rate to a rate which will generate the
same revenue as in the previous year; reference hypothetical example of annual roll-back
procedure below.
The Property Appraiser is responsible for certifying to each taxing authority the annual taxable
value. Each taxing authority then must compute a roll-up or a roll-back millage rate and a
proposed millage. The "roll-back millage" rate is the millage rate, or tax rate that the Taxing
Authorities must use as a basis for computing any increase in their annual budgets. Usually, this
millage rate is lower than the preceding year's tax rate. The value increase in the tax base is due
to re-assessments and new construction in the prior year. However, new construction is not
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 91
permitted by Florida Law to be used to calculate the roll-back millage. If the total taxable value
(as defined) decreases, the Taxing Authorities are entitled to an upward change of the "roll-back"
in the tax millage rate in order to maintain the same level of revenue as the preceding year as the
starting point for any budget increases.
The term "roll-back" is used to describe the economic conditions of total taxable value in the prior
year and the amount of monies raised by ad-valorem taxes. It does not relate to the rate of
change in the millage.
With the millage roll-back rate, the taxing authorities will realize exactly the same amount of
revenue as the preceding year. If they decide to raise the millage rate above the rolled-back rate,
it usually means that the cost of government operations has increased, usually as a corollary to
inflation or the cost of living, or that new public service programs have been added to their
budgets. The effect of the millage rolled-back on your property taxes will appear on your "Truth
In Millage Notice" (TRIM) each year in Column 3. By referring to your Notice, you will also note
that Column 1 indicates the previous year's taxes and Column 2 indicates the proposed increase
or decrease in tax dollars if the proposed budget is adopted.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 92
CITY HISTORY
Known as “The City of Pleasant of Living,” this proud community has a diverse population and a
history of accomplishments stretching back to its earlier pioneer days. It has overcome adversity
and shown a resilience and determination that make it one of South Florida’s more remarkable
cities.
It began as a settlement named Larkins, after Wilson A. Larkin, who
established a post office and trading post with that name in 1898 at the east
end of Sunset Drive at Ingraham Highway. The settlement already had a
school building erected two years earlier by A. H. Ramsey and John
Burtashaw, and in the next few years more families began moving into the
area.
Much of the business in the earlier settlement was geared toward farming
supplies and services, and when Henry Flagler’s railroad grew south from
Miami in 1903, it passed to the west of Larkins. The people of the settlement
began relocating the center of their business district toward the train depot
at today’s intersection of US1 and Sunset Drive. Real estate developers were
already beginning to profile for plats of subdivisions in 1914 and by 1917
phone service came to Larkins.
After the fantastic real estate boom of 1925 and
with a population of 3000 residents, area leaders
decided to incorporate as the Town of South
Miami on March 2nd, 1926. W. A. Foster was
elected Mayor and a storeroom was rented for
$10 a month as Town Hall.
The year 1926 saw the first incoming class of
freshmen at the newly chartered University of Miami campus, which abuts the City of South
Miami eastern boundary along Red Road (SW 57th Avenue). Also founded with a university
theme that same year was the Cambridge Lawns neighborhood of South Miami, situated just 0.7
miles from the university campus. The neighborhood's Cambridge Lawns Historic District, some
30 homes in the Tudor Revival and Mediterranean revival style completed in 1928, were granted
historic recognition by the City of South Miami in 2005.
In June of 1926 the Florida Power & Light Company was granted a 30 year franchise to operate
there, the task of paving streets and other projects began in earnest, and the volunteer fire
department was established. A few months later in September, the terrible 1926 hurricane struck
the community, inflicting severe damage to the homes and businesses in the fledgling Town of
South Miami. It took great determination and strength of character to rebuild.
On June 24th, 1927 the Town of South Miami officially became the City of South Miami and a new
Charter was approved.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 93
In 1933, the original six square miles of South Miami were reduced to just over three square miles
due to an effort to reduce municipal responsibilities. The City's size was reduced again in 1937,
and many of the northern City residents sued to get out of the City. This is why the City of South
Miami has the most irregular boundaries of any City in Miami-Dade County today.
In 1935, the first bus franchise for the City streets was granted and the Sylva Martin Building, later
named in honor of the City Clerk for 30 years, was constructed. In 1937 the tax roll for the entire
City was $614,282 (less $106,492 in Homestead exemptions). In the 1940’s the population of
South Miami was 2600 and African Americans represented 50 percent of the population.
In 1946, Consumers Water Company was given the right-of-way to lay
pipes so that water would be available for the Fuchs Bakery, later to
become Holsum Bakery. Fuchs Park, located at US1 and 80th St, was
named after the founder of the bakery, Charles Fuchs, a German
immigrant.
On February 22nd, 1960 South Miami Hospital officially opened its
doors just off US1 and 62nd Ave. The 100–bed building included a
pharmacy, emergency room, cafeteria, private offices, an X-ray
department and laboratory. Today South Miami Hospital has over 440
beds and over 17,000 admissions each year.
Growing urbanization was booming in the 70’s and 80’s. After 48
years, the Holsum Bakery outgrew their home on Red Road and US1
and moved to Medley. The Bakery Centre was developed in its place and Metrorail was being
built. In 1983 South Miami was the only station on the route that had a viable downtown area in
the proximity to the station.
The City Commission established the South
Miami Community Redevelopment Agency
in September 1997. The goals of the
Agency are to achieve meaningful physical
improvement while providing economic
development tools and other means of
achieving long-term community
sustainability.
In 2001 the City of South Miami was
awarded the All-America City Award, which is given by the National Civic League annually to ten
cities in the United States. This award is the oldest community recognition program in the nation
and recognizes communities whose citizens’ work together to identify and tackle community-
wide challenges and achieve uncommon results.
Through all these years, the City of South Miami preserved its hometown feel and the residents
are proud to call it - The City of Pleasant Living.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 94
COMPREHENSIVE PLANNING
Comprehensive planning is a term used to describe a process that determines community goals
and aspirations in terms of community development. The outcome of comprehensive planning is
the Comprehensive Plan, which dictates public policy in terms of land use, transportation,
utilities, recreation, and housing. Comprehensive plans encompass large geographical areas, a
broad range of topics, and cover a long-term time horizon.
Chapter 163, Part II of the Florida Statute (F.S.), provides that each local government shall have
the power and responsibility to plan for their future development and growth; to adopt and
amend comprehensive plans, or elements to guide their future development and growth; to
implement adopted or amended comprehensive plans by the adoption of appropriate land
development regulations; and to establish, support, and maintain administrative instruments and
procedures to carry out the provisions and purposes of this act.
Comprehensive Planning Process
Comprehensive Planning follows a typical planning process which consists of eight different steps.
By following this process, we are able to determine a wide range of interconnecting issues that
affect the City and surrounding urban area.
Identifying issues; Stating goals; Collecting data; Evaluating alternatives; Preparing the plan;
Creating implementation policies; Adopting a plan; and Implementing and monitoring the plan.
The City’s adopted Comprehensive Plan consists of eight elements that constitute the major
objective of the planning process. As required by Chapter 163, F.S., the elements of the
comprehensive plan shall be consistent, and the Comprehensive Plan shall be financially feasible.
Financial feasibility is determined using professionally accepted methodologies and applies to the
5-year planning period, except in the case of a long-term transportation or school concurrency
management system, in which case a 10-year or 15-year planning period would be applied. It is
also required that the Comprehensive Plan contain a capital improvements element designed to
consider the need for and the location of public facilities in order to encourage the efficient use of
such facilities.
Chapter 1, Future Land Use Element
The Future Land Use Plan is part of a policy developed to guide the future social and economic
growth of the City of South Miami. The City Commission in compliance with the State of Florida
Local Government Comprehensive Planning Act adopted the Plan. The official Future Land Use
Plan indicates the appropriate land uses in the City of South Miami. The City of South Miami
Comprehensive Plan is the supporting document, which explains the planning policies used in
producing the patterns shown on the Future Land Use Plan and Map.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 95
The Difference Between Land Use and Zoning
Future Land Use designations indicate the intended use category and development density for a
particular area. Zoning Districts more specifically define allowable uses and contain the design
and development guidelines for these intended uses. Although there are various Zoning Districts
which may be allowed within a particular Future Land Use designation, no Zoning District can be
allowed for an area if it conflicts with the Future Land Use designation for that area
The Future Land Use Element was revised to address development and redevelopment pressures
including: compatibility between buildings; concerns about the massing and structures
(density/intensity standards, lot coverage and height); development impacts on neighborhoods;
the need for revised or additional land use and zoning districts; the need to redevelop in certain
areas and neighborhoods; and better coordination between transportation and land use.
Chapter 2, Transportation Element
The Transportation Element is designed to address traffic congestion issues which include the
need to reduce excessive through traffic in certain areas; the need for updated bicycle and
pedestrian plans; the provision of adequate parking; and the need to determine the ultimate
capacity of the transit/rail system.
Chapter 3, Housing Element
The Housing Element includes goals established by the City’s Affordable Housing Advisory
Committee and redevelopment issues related to housing are addressed through amendments
that recognize the City’s role in expanding housing choices and options for existing and future
residents. Additionally, amendments were included that reflect the affordable housing and other
programs being implemented through the City’s Community Redevelopment Agency.
Chapter 4, Infrastructure Element
The Infrastructure Element addresses the current and future public infrastructure needs of the
City to ensure public health, safety and quality of life. As with each element, amendments to the
policies to correct inefficiencies are periodically made.
Chapter 5, Conservation Element
The Conservation Element was recently revised to implement the latest Best Management
Practices to protect, restore and enhance the natural features of the City.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 96
Chapter 6, Recreation and Open Space Element
The Recreation and Open Space Element addresses parks and recreation issues, such as the City’s
desire to conduct a comprehensive Recreation and Open Space Master Plan to be used as a
mechanism to assist the City in its efforts to meet the recreational needs of existing and future
residents. Other amendments address the need to evaluate the feasibility of instituting an impact
fee and to revise the Level of Service Standard for recreation and open space.
Chapter 7, Intergovernmental Coordination Element
The Intergovernmental Coordination Element is designed to further the City’s coordination and
communication procedures for resolving issues of mutual interest with other local governmental
entities, which may arise from the implementation of the Comprehensive Plan. The City continues
to work with Miami-Dade County in support of the 2003 Inter-local Agreement for Public School
Facility Planning.
Chapter 8, Capital Improvement Element
The Capital Improvement Element reinforces the relationship and linkage between the
Comprehensive Plan. The Capital Improvements Program recognizes that South Miami is a
diverse, full service community with both residential and non-residential land uses and
neighborhoods. Additionally, an amendment was included to address impact fees as a potential
mechanism for ensuring the City’s ability to provide key infrastructure and services at adopted
Levels of Service through the planning period.
Legislative Changes
On June 2, 2011, changes to The Community Planning Act by the State Legislature and Governor,
known as HB 7202, removed several of the provisions previously required by Chapter 163, F.S.
Concurrency is a system in which the public facilities and services necessary to maintain the
adopted level of service standards are also available, concurrently, with new development.
Written reports issued by concurrency review agencies (City of South Miami) summarize existing
and anticipated levels of service for those public services and facilities which may be potentially
affected by a proposed development, subject to a request for development order. The
concurrency report analyzes whether public facilities and services meet or exceed the standards
established in the Capital Improvements Element of the Comprehensive Plan, and whether the
requested development order, if approved, would result in a reduction in the level of the service
for affected public services and facilities, below the level of service standards provided in the
Comprehensive Plan.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 97
CITY OVERVIEW
BASED ON THE 2010 CENSUS
Quick Facts 2010 Census
Population: 11,657
State: Florida
Metro Area: Miami-Fort Lauderdale-
Miami Beach Metro Area
County: Miami-Dade County
City: South Miami
As per Bureau of Economic & Business Research (BEBR) at UF, the
City Population for FY 2017 is 13,656. This is the number which will
be used for State Revenue Sharing calculations.
Number % in Total Population % Change 2000-2010
Category Total Male Female Total Male Female Total Male Female
Total 11,657 5,721 5,936 100 49.08 50.92 8.53 10.68 6.53
Median Age 36.7 34.8 38.7 N/A N/A N/A N/A N/A N/A
• 16 and Over 9,579 4,643 4,936 82.17 39.83 42.34 N/A N/A N/A
• 18 and Over 9,303 4,499 4,804 79.81 38.59 41.21 12.07 14.13 10.21
• 21 and Over 8,622 4,167 4,455 73.96 35.75 38.22 8.15 N/A N/A
• 62 and Over 1,851 780 1,071 15.88 6.69 9.19 7.18 N/A N/A
• 65 and Over 1,520 621 899 13.04 5.33 7.71 3.83 9.91 0
Category Number
% in Total
Housing
Units
% Change
2000-2010
Total housing units 5,174 100 16.09
Total: Occupied housing units 4,699 90.82 9.25
Owner-occupied housing units 2,573 49.73 -3.74
Renter-occupied housing units 2,126 41.09 30.59
Population in occupied housing units: Owner-occupied housing units 7,052
Population in occupied housing units: Renter-occupied housing units 4,507
Occupied housing units Average household size: Owner-occupied 2.7
Occupied housing units Average household size: Renter-occupied 2.1
Average household size 2.46
Average family size 3.16
Information provided above was obtained at http://www.ledgerdata.com/census/florida/south-miami-city/67550
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 98
CITY OF SOUTH MIAMI ORGANIZATIONAL CHART
City of South Miami
Residents
Mayor & Commission
City
Clerk
City
Manager
Finance Department
Procurement Division
Parking
Division
Information
Technology Division
Building Department Public Works
Department
Office of the Director
Streets & Landscaping
Maintenance Division
Motor Pool Division
Building Maintenance
Division
Solid Waste Division
Engineering &
Construction
Parks & Recreation
Department
Community Center
Landscape (Parks)
Maintenance Division
Community Pool
Tennis
Planning & Zoning &
Sustainability
Department
Police Department
Personnel Division Code Enforcement
Division
City
Attorney
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 99
POSITIONS BY DEPARTMENT/DIVISION
POSITIONS BY DEPARTMENT
BUDGETED
FY 2013
BUDGETED
FY 2014
BUDGETED
FY 2015
BUDGETED
FY 2016
PROPOSED
FY 2017
CITY CLERK
Full Time City Clerk 1 1 1 1 1
Deputy Clerk II 1 1 1 1 1
Deputy Clerk 0 1 1 1 1
City Clerk Total 2 3 3 3 3
CITY MANAGER
Full Time City Manager 1 1 1 1 1
Deputy City Manager 0 0 0 0 1
Assistant City Manager 0 1 1 1 0
Executive Administrative Asst. 1 1 1 1 1
Special Events Coordinator 0 1 0 0 0
Grants Coordinator 1 0 0 0 0
Full Time Total 3 4 3 3 3
Part
Time Office Support 2 0 0 0 0
Public Information Coordinator 1 0 0 0 0
Part Time Total 3 0 0 0 0
City Manager Total 6 4 3 3 3
PROCUREMENT DIVISION
Full Time Purchasing Manager 1 1 1 1 1
Procurement Specialist 0 0 0 1 1
Central Services Specialist II 1 1 1 0 0
Full Time Total 2 2 2 2 2
Part
Time Office Support 1 0 0 0 0
Part Time Total 1 0 0 0 0
Central Services Total 3 2 2 2 2
PERSONNEL DIVISION
Full Time Personnel Manager 0 0 0 1 1
Human Resources Director 1 1 1 0 0
Payroll & Benefits Administrator 0 0 0 1 1
Human Resource Generalist 1 1 1 0 0
Office Support 1 1 0 1 0
Full Time Total 3 3 2 3 2
Part time Office Support 0 0 0 0 1
Part Time Total 0 0 0 0 1
Personnel Division Total 6 6 4 3 3
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 100
POSITIONS BY DEPARTMENT
BUDGETED
FY 2013
BUDGETED
FY 2014
BUDGETED
FY 2015
BUDGETED
FY 2016
PROPOSED
FY 2017
FINANCE DEPARTMENT
Full Time Chief Financial Officer 1 1 1 1 1
Office Manager 1 1 1 1 1
Senior Accountant 0 0 0 1 1
Junior Accountant 2 2 2 1 2
Grants Coordinator 0 1 1 0 0
Full Time Total 4 5 5 4 5
Part
Time Office Support 1 1 1 2 1
Junior Accountant 1 1 1 0 0
Part Time Total 2 2 2 2 1
Finance Department Total 6 7 7 6 6
BUILDING DEPARTMENT
Full Time Building Official/Director 1 1 1 1 1
Chief Building Inspector 1 1 1 1 1
Permits Coordinator 2 2 2 2 2
Full Time Total 4 4 4 4 4
Part
Time Chief Mechanical Inspector 1 1 1 1 1
Chief Electrical Inspector 1 1 1 1 1
Chief Plumbing Inspector 1 1 1 1 1
Chief Structural Inspector 1 1 1 1 1
Part Time Total 4 4 4 4 4
Building Total 8 8 8 8 8
PLANNING DEPARTMENT
Full Time Planning Director 1 1 1 1 1
Sr. Planner/Zoning Admin 1 1 1 1 2
Zoning Review Coordinator 1 1 1 1 0
Records Clerk II 1 0 0 0 0
Grants Coordinator 1 0 0 0 1
Planning Assistant 0 1 0 1 0
Office Support 0 0 1 1 1
Full Time Total 5 4 4 5 5
Part
Time Planning Assistant 1 0 0 0 0
Part Time Total 1 0 0 0 0
Planning Total 6 4 4 5 5
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 101
POSITIONS BY DEPARTMENT
BUDGETED
FY 2013
BUDGETED
FY 2014
BUDGETED
FY 2015
BUDGETED
FY 2016
PROPOSED
FY 2017
CODE ENFORCEMENT
Full Time Code Enforcement Manager 1 0 0 0 0
Senior Code Enforcement Officer 1 1 1 1 1
Code Enforcement Officers I/II 1 1 1 1 1
Code Enforcement Officers I 1 1 1 1 1
Local Business Tax Comp Officer 1 1 1 1 1
Special Events Coordinator 1 1 1 0 0
Full Time Total 6 5 5 4 4
Part
Time Office Support 1 0 0 1 1
Part Time Total 1 0 0 1 1
Code Enforcement Total 7 5 5 5 5
PW - BUILDING MAINTENANCE
Full Time Lead Worker II 1 1 1 1 1
Maintenance Worker II 1 1 1 1 1
PW - Bld Maint Total 2 2 2 2 2
PW - SOLID WASTE
Full Time Superintendent 0 1 1 0 0
Garbage Collection
Heavy Equipment Operator (1 Funded by SW) 7 7 6 6 6
Lead Worker II 0 1 1 1 1
Trash Collection
Waste Collection Driver 3 2 2 3 3
PW- Solid Waste Total 10 11 10 10 10
PW - STREETS
Full Time Superintendent of Maintenance 0 0 0 1 1
Superintendent Street/Landscape 1 0 0 0 0
Lead Worker II 1 0 0 0 0
Maintenance Worker I 1 1 2 3 3
Maintenance Worker II 4 6 4 3 3
Waste Collection Driver 0 0 1 0 0
Full Time Total 7 7 7 7 7
Part
Time Maintenance Worker I 1 0 0 0 0
Part Time Total 1 0 0 0 0
PW - Streets Maint Total 8 7 7 7 7
PW - MOTOR POOL
Full Time Motor Pool Supervisor 1 1 1 1 1
Auto Mechanic 2 2 2 2 2
PW - Motor Pool Total 3 3 3 3 3
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 102
POSITIONS BY DEPARTMENT
BUDGETED
FY 2013
BUDGETED
FY 2014
BUDGETED
FY 2015
BUDGETED
FY 2016
PROPOSED
FY 2017
PW - OFFICE OF DIRECTOR
Full Time Public Works Director 0 0 1 1 1
Chief Superintendent 1 1 0 0 0
Administrative Assistant 2 1 1 1 1
Administrative Assistant I 0 1 0 0 0
Administrative Secretary 0 0 1 0 0
Office Support 0 0 0 1 1
PW - Office of Director Total 3 3 3 3 3
PW - ENG & CONST
Full Time Project Manager 1 1 1 1 1
Associate Project Engineer 1 1 1 1 1
PW - Eng. & Const. Total 2 2 2 2 2
POLICE DEPARTMENT
Full Time SWORN
Chief of Police 1 1 1 1 1
Assistant Chief of Police 0 0 0 1 1
Majors 2 2 1 0 0
Captains 0 0 2 2 2
Lieutenants 4 4 3 3 3
Sergeants 7 7 7 7 7
Officers/Detectives 35 35 37 37 37
Training Officer 1 1 1 1 1
CIVILIAN EMPLOYEES
Department Head Secretary 2 1 1 1 1
Administrative Assistant 0 1 1 1 1
Crime Analyst/Comm. Supvr. 1 1 0 0 0
Communications Manager 0 0 1 1 1
Communications Officers 6 6 6 6 6
Police Total 59 59 61 61 61
PARKS & REC DEPARTMENT
Full Time Parks & Recreation Director 1 1 1 1 1
Asst. Parks & Rec Director 1 1 1 1 1
Administrative Assistant 0 0 0 1 1
Special Events Coordinator 0 0 0 1 1
Administrative Assistant II 1 1 1 0 0
Senior Site Manager 1 1 1 1 1
Administrative Secretary 0 0 1 0 0
Recreation Leader 2 2 1 0 0
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 103
POSITIONS BY DEPARTMENT
BUDGETED
FY 2013
BUDGETED
FY 2014
BUDGETED
FY 2015
BUDGETED
FY 2016
PROPOSED
FY 2017
Full Time Total 6 6 6 5 5
Part
Time Recreation Aide (PT) 1 1 0 0 0
Part Time Total 1 1 0 0 0
Parks & Recreation Total 7 7 6 5 5
LANDSCAPE MAINTENANCE
Full Time Parks Superintendent 0 0 0 0 1
Landscape Supervisor 1 1 1 1 0
Lead Worker 1 1 1 1 1
Maintenance Worker I 2 2 2 2 2
Maintenance Worker II 1 1 1 1 1
Maintenance Worker III 1 1 1 1 1
Landscape Maint Total 6 6 6 6 6
COMMUNITY CENTER
Full Time Recreation Supervisor II 1 1 2 2 2
Recreation Leader 3 3 3 3 3
Full Time Total 4 4 5 5 5
Part
Time Recreation Leader (PT) 5 5 3 3 3
Recreation Aide (PT) 11 14 11 11 11
Instructors (Grant Funded) 3 4 4 4 4
Summer Recreation Aide Seasonal (PT) 8 8 8 8 8
Part Time Total 27 31 26 26 26
Community Center Total 31 35 31 31 31
COMMUNITY POOL
Part
Time Pool Supervisor 0 1 0 0 0
Life Guard 0 5 5 5 5
Community Pool Total 0 6 5 5 5
TENNIS
Full Time Tennis Operations Supervisor 0 0 0 1 1
Maintenance Worker 1 0 0 0 1 1
Full Time Total 0 0 0 2 2
Part
Time Recreation Aide (PT) 0 0 0 3 3
Part Time Total 0 0 0 3 3
Tennis Total 0 0 0 5 5
TOTAL Full Time Total 131 133 133 134 134
Part Time Total 41 44 37 41 41
Grand Total 172 177 170 175 175
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 104
CAPITAL IMPROVEMENT PROGRAM
5-YEAR PLAN
In an effort to comply with Florida Statute 163.3177 required and optional elements of
Comprehensive Plan, the Capital Improvements Element must be reviewed on an annual basis
and modified as necessary in accordance with s. 163.3187 or s. 163.3189 in order to maintain a
financially feasible 5-year schedule of capital improvements. The City of South Miami Capital
Budget is updated annually as part of the budgeting process. Capital improvement projects are
defined as projects that are self-contained and that will usually be constructed or purchased as
a unit.
The City of South Miami uses Government Accounting Standards Board (GASB) 34 Guidance in
defining capital assets and depreciation.
Governmental Entities with Revenues between $10 and $100 million
Item Tracking and Inventory Capitalize and
Depreciate
Land $1 Capitalize only
Land Improvements $1 $25,000
Building $1 $50,000
Building Improvements $1 $50,000
Construction in Progress $1 Capitalize only
Machinery and Equipment $1,000 $5,000
Vehicle $1,000 $5,000
Infrastructure $50,000 $250,000
Intangibles N/A $25,000
A Capital Improvement generally includes only those items constructed or purchased that have a
useful life extending beyond a five (5) year period following their acquisition or purchase.
Normally, Capital Improvements involve a cost in excess of $5,000 or involve the acquisition or
disposal of land regardless of cost. Minor recurring annual expense items, including routine
maintenance and repairs, excluded. All projects that are financed from bond funds are included.
Similarly, preliminary engineering studies for such infrastructure improvements as the design of
improvements are generally itemized as capital expenditure items due to their significant cost
and impact of the Capital Improvement Program.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 105
CAPITAL IMPROVEMENT PROGRAM 5-YEAR PLAN
PROJECT DESCRIPTION SOURCE FY 16
Estimated
Expenses
FY16
FY17 FY 18 FY 19 FY 20 FY 21
TRAFFIC CALMING
Pinecrest Villas/ Snapper Creek Traffic Calming - Construction
(Between SW 62 AVE, SW 80 ST & US 1; Between SW 80 ST to SW 87
ST, From SW 57 AVE to SW 62 AVE)
PTP 150,000 150,000
Twin Lakes/Bird Estates Traffic Calming - Construction (Between 61
AVE & 64 AVE, From SW 40 ST to SW 44 ST; Between SW 56 ST to SW
64 ST, From SW 62 AVE to SW 67 AVE)
PTP 175,000 175,000
60 AVE Traffic Calming Devices (SW 56 ST to SW 61 ST) CIP 35,000 0
Miscellaneous Traffic Calming CIP 50,000
ROADWAY & DRAINAGE IMPROVEMENTS
Citywide Drainage Improvements SWDTF 100,000 100,000 60,000 150,000 150,000 150,000 150,000
LOGT 20,000
Twin Lakes Roadway & Drainage Improvements - Construction LOGT 100,000 100,000
PTP 60,000 60,000
Citywide Roadway & Drainage Phase 6 - Construction
Part 1: SW 74 TER (58 AVE to 59 AVE)
LOGT 45,000 45,000
PTP 155,000 155,000
Citywide Roadway & Drainage Phase 6 - Construction Part 2: SW 59
AVE
PTP 320,000
LOGT 40,000
SWDTF 40,000
SW 68 ST & SW 65 AVE - Design and Construction SWDTF 15,000
LOGT 85,000
SW 60 ST & SW 65 AVE - Design and Construction LOGT 75,000
SWDTF 10,000
ROAD INFRASTRUCTURE
South Miami Intermodal Transportation Plan – Contingency/ Ped-xing PTP 225,000 0 100,000 75,000 75,000 75,000 75,000
SW 64 ST Bike Lane and Road Improvements (SW 62 AVE to SW 57
AVE)
CDBG 336,000 0 336,000
PTP 84,000 84,000
61 AVE Roadway Improvement (Between 40 & 44 ST) PTP 95,000 41,750
62 AVE Design and Roadway Reconstruction (85 ST to 70 ST), including
Sidewalk improvement between SW 78 ST to SW 80 ST
TAP 480,000 480,000
PTP 120,000 120,000 120,000
Citywide Sidewalk Repairs PTP 80,000 80,000 40,000 40,000 40,000 40,000 40,000
Citywide Street Improvements PTP 30,000
LOGT 50,000 50,000 10,000 25,000 25,000 25,000 25,000
Citywide Street Resurfacing Program (Various locations) LOGT 40,000 40,000 60,000 60,000 60,000 60,000
PTP 20,000 20,000 60,000
Road Resurfacing - SW 58 ST (62 PL to 62 AVE) PTP 42,000 18,750
Road Resurfacing - SW 66 AVE & SW 50 TR (51 TR to 67 AVE) PTP 53,000 18,750
Road Resurfacing - SW 78 ST ( 62 AVE to 63 AVE) PTP 52,000 30,000
Road Resurfacing & Reconstruction - SW 81 ST (62 AVE to 60 AVE) PTP 47,000 28,750
Road Resurfacing - SW 59 PL (74 ST to 76 ST) LOGT 50,000
Road Resurfacing - SW 68 AVE (72 ST to 76 TR) PTP 40,000
Road Resurfacing - SW 76 TR (69 AVE to 67 AVE) PTP 85,000
Road Resurfacing & Reconstruction - SW 82 ST (62 AVE to 60 AVE) PTP 35,000
LOGT 35,000
Road Resurfacing - SW 61 ST (62 PL to 62 AVE) PTP 40,000
Road Resurfacing - SW 66 ST (67 AVE to 66 CT) PTP 50,000
Road Resurfacing & Reconstruction - SW 63 AVE (78 ST to 80 ST) PTP 40,000
Road Resurfacing & Reconstruction - SW 79 ST (Canal to 59 AVE) PTP 150,000
SW 58 AVE Intersection at US 1 - Design and Construction PTP 60,000
SW 64 ST Bike Lane and Roadway Widening (SW 62 AVE to SW 69
AVE)
PTP 50,000
CIP 200,000
Citywide Neighborhood Greenways Sharrows PTP 50,000 50,000 50,000
SW 73 ST Sidewalk Extension CIP 15,000
PARKS
Citywide Parks Improvement - Miscellaneous CIP 100,000 100,000 50,000 50,000 50,000 50,000 50,000
Citywide Parks Master Plan - Improvements CIP 250,000 144,000 300,000 300,000 300,000 300,000 300,000
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 106
PROJECT DESCRIPTION SOURCE FY 16
Estimated
Expenses
FY16
FY17 FY 18 FY 19 FY 20 FY 21
Gibson Bethel CC. - Fitness Equipment Replacement CIP 105,000 0
Gibson Bethel CC - Fitness Rubber Floor Carpet CIP 16,000 0
Gibson Bethel CC - Carpet Tile Replacement - Second Level CIP 22,000 0
Gibson Bethel CC - 28 High Definition Security Cameras CIP 50,000 43,909
Dante Fascell Park - Outdoor Fitness Equipment FRDAP 50,000 41,686
Dante Fascell Park - Tennis Court Resurfacing CIP 87,000 42,865 50,000
Dante Park and Marshall Williamson Park Court Resurfacing Projects CIP 65,000 16,000
Murray Park Aquatic Center - Shade Awning CIP 50,000 38,643
Palmer Park - Playground Structure Replacement (2-5 Year Olds) FRDAP 50,000 0
Brewer Park - Perimeter Tennis Court Fencing System CIP 50,000
Dante Fascell Park - Ranch Style Perimeter Fence CIP 75,000
Dante Fascell Park - Perimeter Tennis Court Fencing System CIP 0 50,000
Dante Fascell Park - Revamp Parking Lot CIP 150,000
Dante Fascell Park - Additional Playground (2-12 year olds) CIP 0 175,000
Dante Fascell Park - New Utility Shed CIP 5,000
Dante Fascell Park - Flowering Trees CIP 0 30,000
GB Community Center - Relocate Fitness Room & Multipurpose Rm. CIP 75,000 0
GB Community Center - New Fitness Equipment CIP 0 120,000
GB Community Center - Exterior Paint CIP 0 50,000
GB Community Center - Commercial Window Tinting CIP 0 25,000
GB Community Center - Carpet Tile Replacement CIP 0 25,000
Murray Park - New 6' Perimeter Fencing CIP 0 15,000
Palmer Park - New Dugout Roofs CIP 15,000
Palmer Park - Drainage Improvements CIP 250,000
Palmer Park - Playground Structure Replacement (2-5 Year Olds) FRDAP 50,000
Dison Park - New Playground/Relocate CIP 0 65,000
Van Smith Park - New Playground CIP 65,000
New Park Benches CIP 0 16,000
Security fence around the back of Van Smith Park CIP 20,000
FLEET REPLACEMENT
8 Police Vehicles and Equipment CIP 272,000 267,554 332,000 332,000 332,000 332,000 332,000
Hybrid Administrative Vehicle- Building Dept. CIP 25,000 23,637
Enforcement Vehicle for the Parking Division CIP 25,000 24,295
F150 4 door Work Truck with Power Lift for Public Works Dept. CIP 38,000
Trash Truck & Trash Crane CIP 150,000 95,000 260,000
Garbage Truck CIP 250,000
Trash Crane CIP 160,000
Tractor / John Deer Cart CIP 10,000 10,350
F350 Passenger Van for Parks & Recreation CIP 27,000
F150 Vehicle for Parks & Recreation Dept. CIP 20,000
Administrative Vehicle for Parks & Recreation Dept. CIP 9,000
Administrative Vehicle for the Parking Division CIP 9,000
CITY FACILITIES
City Facilities ADA Improvement ADA 15,000
Gibson Bethel CC - Air Conditioning CIP 50,000
Police Department Air Conditioning CIP 25,000
MISCELLANEOUS
Citywide Sewer Upgrades - Design GOB 700,000 114,000 150,000
CIP 350,000
Police Infrared Camera LEFTF 14,000
Citywide Directional Street Signs & Posts PTP 300,000 300,000 300,000 100,000 50,000 50,000
Transit Improvements PTP 80,000 80,000 80,000 80,000 80,000 80,000
Citywide Landscaping Program TTF 20,000 15,000 15,000 15,000 15,000
City Welcome Signs CIP 100,000 50,000 300,000
Tree Planting CIP 40,000 40,000 20,000 20,000 20,000
Seawater Rising Study SWDTF 15,000
New Pay Stations CIP 30,000 23,844 50,000 50,000 50,000 50,000
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 107
PROJECT DESCRIPTION SOURCE FY 16
Estimated
Expenses
FY16
FY17 FY 18 FY 19 FY 20 FY 21
Citywide Striping CIP 40,000
Orchids CIP 5,000 5,000 5,000
Trash Pads (25 Pads) CIP 25,000
Rubber Mulch for Tree Grates - Downtown Area CIP 45,000 45,000 25,000
Pedestrian Crosswalk w/ Flashing Beacons - Sunset Dr. Downtown
Area CIP 60,000
Downtown Dual Recycle/Garbage Bins CIP 30,000 30,000
Digital Encoder for Public Meeting Broadcast CIP 12,000
HD Cameras for Broadcasting Public Meetings from the Chambers CIP 13,000
Fence around 6609 SW 60 ST Property (Girl Scouts Property) CIP 25,000
Middle School - Palmer Park perimeter road stacking lane CIP 50,000
Firewall Services to Accommodate Increased Security CIP 110,000
Wi-Fi Antennas for Public Access Downtown CIP 85,000
2 Power Outlets for Electrical Vehicles CIP 25,000
South Miami Children's Clinic Building Improvements CIP
Composting CIP
Police Flag Pole CIP 5,000
TOTAL CAPITAL IMPROVEMENTS BY YEAR 5,370,000 2,403,783 5,153,000 3,185,000 1,297,000 2,007,000 1,047,000
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 108
CAPITAL IMPROVEMENT PROGRAM (CONT)
5-YEAR PLAN
CAPITAL IMPROVEMENT PLAN FUND SUMMARY
CODE SOURCE OF FUNDS FY 16
Estimated
Expensed FY 17 FY 18 FY 19 FY 20 FY 21
ADA American Disability 15,000 0 0 0 0 0 0
CIP Capital Improvement Fund 1,637,000 960,097 2,858,000 1,950,000 752,000 912,000 682,000
CDBG Comm. Development Block Grant 336,000 0 336,000 0 0 0 0
FRDAP FL Recreation Dev. Assistance Program 100,000 41,686 50,000 0 0 0 0
GOB MDC General Obligation Bond 700,000 114,000 150,000 0 0 0 0
LEFTF Law Enforcement Forfeiture Trust Fund 14,000 0 0 0 0 0 0
LOGT Local Option Gas Tax 235,000 235,000 275,000 125,000 85,000 85,000 85,000
PTP People Transportation Plan 1,738,000 953,000 1,379,000 905,000 295,000 365,000 115,000
SWDTF Stormwater Drain Trust Fund 115,000 100,000 85,000 190,000 150,000 150,000 150,000
TAP Transportation Alternatives Program (FDOT grant) 480,000 0 0 480,000
TMDL Total Max Daily Load - FDEP Water Quality Grant 0
TTF Tree Trust Fund 0 0 20,000 15,000 15,000 15,000 15,000
TOTAL CIP BY YEAR 5,370,000 2,403,783 5,153,000 3,185,000 1,297,000 2,007,000 1,047,000
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 109
CAPITAL IMPROVEMENT PROGRAM DESCRIPTIONS
Fiscal Year 2016/2017
DRAINAGE IMPROVEMENTS
The Stormwater Master Plan (SMP), completed in 2012, is a citywide study evaluated the
current flood protection level of service (LOS) of the existing stormwater infrastructure. The
study also identified existing and future operation and maintenance needs.
Potential flooding areas were identified and prioritized in the SMP. The study identifies
locations in the City to design and construct drainage improvements. These areas will be
addressed in phases, by level of priority, as reported in the SMP.
SW 60th Street & SW 65th Avenue and SW 68th Street & SW 65th Avenue
These areas experience flooding after rain events. These areas will be evaluated and designed
to address and alleviate the flooding conditions. The new drainage system will include but is not
limited to new drainage structures, exfiltration trenches, pipe replacement and if feasible, the
implementation of bioswale improvements.
ROAD INFRASTRUCTURE
SW 64 Street Bike Lane and Road Improvements
By implementing the SMITP recommendations, this project will provide new bike lanes, street
resurfacing and striping along SW 64th Street. The City will achieve pedestrian and bicycle
connectivity between the SW 62nd Avenue and SW 57th Avenue corridors with these
improvements.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 110
Citywide Street Resurfacing Program
The purpose of this program is to maintain all City-owned paved streets at a serviceable level.
The scope includes resurfacing, restoration and rehabilitation of existing streets on an as-need
basis, as a result extending the life of the existing pavements.
PARKS
Citywide Parks Improvements
Said improvements consists of current and ongoing maintenance of City park facilities and
amenities including but not limited to playground and outdoor fitness equipment, water
fountains, tree and landscape maintenance, shade awnings/covers, field and parking lot
lighting, exterior and interior facility painting, repairs to open green space, replacement park
signage (i.e. rules, directional, parking lot), major facility repairs, jogging trails, trash
receptacles, picnic tables, benches, perimeter fencing, hard- and soft-court playing surfaces,
etc.
Improvements Based on the Citywide Parks Master Plan
Welcome Signs: Replace existing park entrance signs with new, larger welcome signs at the
main and rear entrance of parks. The sign design shall be uniform and feature the City logo,
park name and verbiage as recommended by the City Commission.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 111
Brewer Park – Perimeter Tennis Court Fencing System
Replacement of the existing antiquated tennis fence with a
new perimeter 10’ chain link fencing system, which includes
Schedule 40 vertical and horizontal poles. The tennis fence will
also feature new windscreens with the city logo.
Dante Fascell Park – Ranch Style Perimeter Fencing System
Replacement of the existing railroad ties with a new perimeter ranch rail style fencing system.
The new fence will enhance the appearance of the park without limiting visibility.
Dante Fascell Park – Perimeter Tennis Court Fencing System
Replacement of the existing antiquated and worn out tennis fence with a new perimeter 10’
chain link fencing system, which includes Schedule 40 vertical and horizontal poles. The tennis
fence will also feature new windscreens with the City logo.
Dante Fascell Park – Revamp Parking Lot
This project entails engineering services and construction improvements for increasing the
parking area of Dante Fascell Park.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 112
Dante Fascell Park – New Utility Shed
Procure a versatile storage structure to house tennis supplies and equipment. This aluminum
shed will feature a classic and clean design.
Gibson-Bethel Community Center – Relocate Fitness Room &
Multipurpose Rooms
Said project consists of relocating the fitness room on the 1st
floor and multipurpose room on the 2nd floor due to prevent
possible structural damage caused by the weight equipment.
Funds towards this project include but not limited to
architectural drawings and construction. New cardio and
strength equipment is not included in this project.
Palmer Park – New Dugout Roofs
Replace ten (10) dugout roofs.
Palmer Park – Drainage Improvements
The South perimeter parking area experiences heavy flooding and run-off during and after rain
events which affects residential properties bordering the park. To alleviate this condition,
professional engineering services and construction improvements are required.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 113
Van Smith Park: Install a new security fence around the back of Van Smith Park. Said opaque
fence along the borders of neighbors yards to keep vagrants from peering through when the
neighbors’ kids are present, as well as to keep vagrants from jumping over into the neighboring
yards.
FLEET REPLACEMENT
Police Vehicles and Equipment
The program consists of the replacement of older Police vehicles. Older vehicles will be
decommissioned and placed for public auction. The Police Department proposes to replace
eight vehicles and continue the same trend for subsequent years.
Administrative Vehicle
The Parking Division will be purchasing a used electric compact vehicle for parking enforcement.
Parking currently has two electric GEM vehicles, a three-wheel gas-powered Cushman and one
Toyota Prius that is equipped with a LPR (License Plate Recognition) system that scans license
plates for comparison to City and County records. The three-wheel Cushman and GEM vehicles,
while efficient to operate, have experienced much downtime and costly repairs; especially the
replacement of batteries. The electric compact vehicle will replace the three-wheel Cushman,
which was acquired by the City in 2005 and has been experiencing frequent breakdowns resulting
in numerous out-of-service occurrences resulting in fewer parking enforcement officers deployed
to City streets
Hybrid Administrative Vehicles
The City of South Miami Parks & Recreation Department will be purchasing a used electric
vehicle. Being an electric vehicle, it will emit less toxic emission and half as much greenhouse-
causing carbon dioxide as the average car.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 114
MISCELLANEOUS
Citywide Sewer Upgrades
One of the areas identified for upgrades is located South of SW 82nd Street to SW 87th Street,
from SW 57th Avenue to SW 62nd Avenue. This area is currently on septic tank systems, however
it has the potential to connect to the public sanitary sewer system that is bounding the project
area. This project entails design and construction of approximately 10,000 linear feet of a
sanitary sewer gravity system, and the installation of a pump station. The improvements are
based on the Sanitary Sewer Master Plan. The master plan identifies areas within the City that
are currently not serviced by a public sanitary sewer system, provides information on existing
sewer systems, and includes a layout of the proposed systems, organized by priority.
Citywide Replacement of Directional Street Signs & Posts
This is an ongoing project being implemented throughout the City and consisting of the
replacement of old street name signs, with a new design, which includes the City Logo.
City Welcome Signs
South Miami will be designed welcome signs which will be placed throughout the City. The signs
are to be installed at the entryways for the City and will include a gateway monument sign to
be placed at Fuchs Park and entry signs to be implemented at various City entry sites.
Miscellaneous Infrastructure Improvements
Miscellaneous emergency infrastructure repairs and improvements such as guardrails, and
citywide repairs/ replacements.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 115
Pay Stations
The City’s Finance Department is looking to install three new Digital Multi-Space Parking Pay
Stations. Currently, additional parking spaces have been created due to development and new
construction. Of these new parking spaces, certain locations areas lack the needed number of
pay stations.
Firewall Services to Accommodate Increased Security
The City is recommending to transfer the Firewall Services to Checkpoint, which will replace the
Barracuda firewall which was installed in fiscal year 2011 under the previous IT provider.
Checkpoint provides multiple improved features which will enhance the City’s security and
protect the City from unwanted intruders. Checkpoint is currently used by Miami-Dade County
and the City will be taking advantage of the County’s pricing considering the City is a Partner
with the County. Please read below some of the significant improvements Checkpoint
provides:
• Secure connectivity for remote end users (non PD) and business to business connections
• Capability to detect and stop communications of infected City systems with command
and control malware sites (Bot-Nets)
• Distributed Denial of Service protection. Protects the city’s network from excessive
external network traffic designed to disrupt City services.
• Malware/Anti-virus protections for internet surfing and downloads.
• Internet Content Filtering for City employees to prevent them from accessing prohibited
sites and sites hosting malware.
Video System Improvements to Broadcast Public Meetings:
All public meetings broadcast from the Chambers are transmitted from the City to a webcasting
service and cable providers that provide video and audio service to City residents. Last fiscal year,
the City’s video broadcasting infrastructure was upgraded from analog to digital encoder’s for
Comcast Cable and Granicus, the webcasting provider. AT&T U-verse also serves City residents
but was not addressed last FY 16 due to budget constraints. Upgrading the encoder will complete
the video system improvements for public meeting broadcasts and provide the necessary
functionality to deliver broadcasts to the AT&T U-verse Network. Digital encoders allow for
transmission, which have more bandwidth capacity, and are more reliable while providing
superior video and audio than analog technology.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 116
HD Cameras to Broadcast Public Meetings from the City Hall Chambers:
The four cameras used to broadcast public meetings from the Chambers do not have the capacity
to transmit video in high definition. Last fiscal year the City upgraded its video broadcasting
devices from analog to digital to increase the reliability and performance of its video broadcasting
and webcasting transmissions. The HD cameras will complement the digital upgrades and allow
the City to broadcast in High Definition providing superior video and audio to the various cable
and webcasting platforms. The age and reliability of the current cameras, which are over 6-years
old, are also a concern. One of the cameras has limited movement and tends to become
immobile limiting its full use other than a fixed position. Should additional cameras begin to
experience reliability issues, public meeting broadcasts could be compromised.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 117
GENERAL FUND BUDGET
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 118
FY 2016-2017 GENERAL FUND REVENUES
ACCT NO. ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
TAXES
0010000 3111000 AD VALOREM TAXES 5,353,727 5,420,377 5,865,435 5,865,435 6,281,966
0010000 3112000 AD VALOREM DELINQUENT 26,760 158,944 30,000 30,000 30,000
0010000 3112100 INTEREST 810 431 500 500 500
0010000 3141000 UTILITY TAX-ELECTRIC 1,369,212 1,367,020 1,300,000 1,300,000 1,350,000
0010000 3143000 UTILITY TAX-WATER 187,948 21,664 160,000 160,000 170,000
0010000 3144000 UTILITY TAX - GAS 46,415 66,725 40,000 40,000 50,000
0010000 3149000 UTILITY TAX - OTHER 0 176,659 0 0 0
0010000 3150000 UNIFIED COMM SERVICES TAX 555,962 543,152 498,630 498,630 415,485
0010000 3161000 LOCAL BUSINESS TAX-RENEWALS 516,203 575,307 525,000 525,000 580,300
0010000 3162000 LOCAL BUSINESS TAX NEW 96,662 100,921 120,000 120,000 120,000
0010000 3162100 BUSINESS TAX TRANSFER FEES 0 2,402 2,500 2,500 2,500
0010000 3163000 LOBBYIST REGISTRATION FEE 5,500 12,500 10,000 10,000 10,000
TOTAL TAXES 8,159,199 8,446,102 8,552,065 8,552,065 9,010,751
FRANCHISE FEES
0010000 3221000 BUILDING PERMITS 1,089,532 1,113,561 850,000 950,000 900,000
0010000 3221500 PUBLIC WORKS PERMITS 0 0 0 0 20,000
0010000 3231000 ELECTRICITY 1,022,439 1,239,099 1,050,000 1,050,000 1,200,000
0010000 3234000 GAS 33,937 0 30,000 30,000 33,000
0010000 3291000 PENALTIES LOCAL BUSINESS TAX 41,315 31,507 45,000 45,000 45,000
0010000 3293000 GARAGE SALES 200 120 100 100 100
TOTAL FRANCHISE FEES 2,187,423 2,384,287 1,975,100 2,075,100 2,198,100
INTERGOVERNMENTAL REVENUE
0010000 3351012 STATE REVENUE SHARING 388,635 417,118 399,941 399,941 415,050
0010000 3351015 ALCOHOLIC BEVERAGE LICENS 13,297 10,752 15,000 15,000 15,000
0010000 3351018 LOCAL GOVT 1/2 C SALES TX 965,665 1,030,028 1,020,999 1,020,999 1,031,626
0010000 3354920 LOCAL OPTION FUEL TAX 194,231 205,126 198,417 198,417 205,964
0010000 3382000 COUNTY LOCAL BUSINESS TAX 16,348 15,873 15,000 15,000 15,000
TOTAL INTERGOVERNMENTAL REVENUE 1,578,176 1,678,897 1,649,357 1,649,357 1,682,640
CHARGES FOR SERVICES
0010000 3412000 ZONING HEARING FEES 30,700 67,119 30,000 30,000 35,000
0010000 3413000 ENVIRON REVW & PRESVT BRD 100,700 77,115 90,000 90,000 75,000
0010000 3413001 LIEN SEARCH FEES 0 15,410 13,380 13,380 15,000
0010000 3413002 SPECIAL EVENTS 0 2,740 3,320 3,320 3,320
0010000 3414000 MICROFILM SALES 3,903 1,637 3,000 3,000 1,500
0010000 3419010 BLDG & ZON REINSPECT FEES 350 565 300 300 300
0010000 3419030 CERT OF USE/OCCUPANCY 22,875 30,800 22,000 22,000 22,000
0010000 3419040 CODE ENFORCEMENT FINES 132,884 131,909 150,000 150,000 130,000
0010000 3419051 BACKGROUND NOTARY&COPIES 7,215 12,862 11,000 11,000 12,000
0010000 3421010 POLICE SERVICES 47,125 31,838 35,000 35,000 35,000
0010000 3421021 TOWING ADMIN FEE 3,225 4,555 4,500 4,500 5,000
0010000 3421025 SCHL CRSNG GRDS- CTY REIM 21,992 23,567 22,000 22,000 23,000
0010000 3434100 SOLID WASTE CHARGES 11,546 11,866 15,000 15,000 12,000
0010000 3434200 PRIVATE HAULERS PERMIT FEE 544,638 609,580 530,000 530,000 530,000
0010000 3445100 PARKING PERMITS 96,575 101,859 80,000 80,000 90,000
0010000 3445200 PARKING METERS FRANCHISE 2,089,818 2,173,616 2,160,000 2,160,000 2,167,200
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 119
ACCT NO. ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
0010000 3445210 VALET PARKING 74,025 69,165 74,000 74,000 74,000
0010000 3445220 PARKING FUND REVENUE 25,238 31,860 25,000 25,000 25,000
0010000 3445300 PARKING VIOLATIONS 697,456 783,526 738,000 738,000 750,000
0010000 3472620 TENNIS COURT FEES 23,400 28,414 382,309 239,625 340,000
0010000 3472630 RECREATION PROGRAM FEES 91,051 82,479 90,000 90,000 98,000
0010000 3472631 MULTIPURPOSE CNTR-RENTAL 32,015 33,188 40,000 40,000 42,000
0010000 3472632 MULTIPRPOSE CNTR-MEMBER 23,375 11,831 25,000 25,000 11,000
0010000 3472635 REC FEES/MURRAY PARK POOL 316 5,846 5,960 5,960 5,500
0010000 3472650 S MIAMI PARK SOCCER 600 32,605 37,500 37,500 40,000
0010000 3472660 CONCESSION STANDS 3,800 0 3,000 3,000 3,000
TOTAL CHARGES FOR SERVICES 4,084,822 4,375,952 4,590,269 4,447,585 4,544,820
FINES AND FORFEITS
0010000 3511200 METRO COURT FINES 65,060 78,956 95,000 95,000 80,000
0010000 3511210 RED LIGHT CAMERAS 0 0 512,400 326,162 408,680
0010000 3541000 BURGLAR ALARM FINES 42,388 52,853 40,000 40,000 48,000
0010000 3541050 ALARM REGISTRATION CHG 30,578 34,208 46,000 46,000 34,000
TOTAL FINES AND FORFEITS 138,026 166,017 693,400 507,162 570,680
MISCELLANEOUS REVENUES
0010000 3612000 INTEREST INCOME 98,284 83,432 87,204 87,204 90,000
0010000 3614000 DIVIDENDS INCOME 1,094 0 1,000 1,000 0
0010000 3621100 PARKING GARAGE RENT 106,382 87,758 75,996 75,996 75,996
0010000 3622000 FASCELL PARK 25,055 20,583 30,000 30,000 25,000
0010000 3623000 BUS BENCH ADS 13,776 14,268 16,300 16,300 16,300
0010000 3625000 RENT C.A.A. 27,000 27,000 27,000 27,000 27,000
0010000 3627500 SOUTH MIAMI MIDDLE SCHOOL 20,868 21,202 21,000 21,000 21,273
0010000 3629000 PALMER PARK RENTALS 26,306 40,133 30,000 30,000 30,000
0010000 3669000 HOSPITAL LANDSCAPE REVENU 7,634 5,710 8,920 8,920 7,264
0010000 3669100 DONATION 34,122 20,251 0 0 0
0010000 3695000 REIMB WORKERS COMP. 19,499 19,736 0 0 0
0010000 3695400 REIMBT-PUB WORKS LABOR 10,112 12,911 0 0 0
0010000 3697000 GAIN/LOSS ON ASSET SALE 7,200 8,700 0 0 0
0010000 3699201 MISC. OTHERS 147,474 21,676 10,000 10,000 15,000
0010000 3699225 SUNSET DR MTCE-FDOT REIMB 3,980 2,985 3,952 3,952 3,952
0010000 3699250 INSURANCE CLAIMS RECOVERY 30,658 14,501 0 0 0
0010000 3699501 SECTION 185 STATE CONTRIB 91,879 94,644 90,000 94,520 94,000
TOTAL MISCELLANEOUS REVENUES 671,323 495,490 401,372 405,892 405,785
TOTAL GENERAL FUND 16,818,969 17,546,745 17,861,563 17,637,161 18,412,776
0010000 3811000 CONTRIB FROM OTHER FUNDS 25,000 25,000 25,000 25,000 25,000
0010000 3811500 TRANSFER WATER/SEWER FUND 250,000 250,000 250,000 250,000 250,000
0010000 3811700 TRANSFER FROM CRA 33,173 109,465 109,465 109,465 109,465
TOTAL OTHER FINANCIAL SOURCES 308,173 384,465 384,465 384,465 384,465
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 120
REVENUE PROJECTION RATIONALE
AD VALOREM TAXES
311.1000 Ad Valorem Taxes Current - Ad Valorem or property taxes are authorized by Chapter
166, Florida Statutes. The Florida Constitution limits local governments to a maximum of 10 mills
of Ad Valorem taxation. The amount of revenue is based on the tax rate multiplied by the
assessed value of the City, which is provided by the County Property Appraisal Department. The
amount is then budgeted at 95% of its gross value to allow for prompt payment discounts and
other adjustments in accordance with Florida Statutes.
The Miami-Dade County Property Appraiser certified the Taxable Value within the City of South
Miami at $ 1,692,410,228. This valuation represents a 7.75% increase from the FY 2015-16 level
of $1,570,747,669. The estimated revenue amount is calculated using the adopted City tax rate
of 4.3000.
311.2000 Ad Valorem Delinquent - This revenue source is derived by those taxpayers who do not
pay their taxes by March 31 of any given year. On average the total revenue received in this
category is minimal when compared to the total Ad Valorem taxes collected.
Below is a provided schedule related to when property taxes are due by the property owners:
− Tax payers receive a 4% discount for Ad Valorem payments received by November 30
− December 31st is 3%
− January 31st is 2%
− February 28th 1%
− Taxes become delinquent if not paid by March 31st
− The tax sale commences on or before June 1st
The City normally receives two distributions of Ad Valorem Tax Revenues in November and two
distributions in December and then after monthly. After the tax certificate sale is completed in
June and that distribution is made in approximately July, very little Ad Valorem revenue is
01,000,0002,000,0003,000,0004,000,0005,000,0006,000,0007,000,0008,000,000
AD VALOREM TAXES
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 121
collected until main tax season commences again in November.
UTILITY TAXES
314.1000 Utility Tax-Electric - Section 166.231(1) (A), Florida Statutes, authorizes a city to collect
Public Service or Utility Taxes. The City previously established by Ordinance 21-85-1238 utility
taxes in the amount of 10% on payments received by the seller of electricity. The City enacted an
Ordinance, which mirrored the County’s utility tax levies of 10%.
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
UTILITY TAX - ELECTRIC
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 122
314.3000 Utility Tax-Water - Section 166.231(1) (A), Florida Statutes, authorizes a City to collect
Public Service or Utility Taxes. The City has established by Ordinance 21-85-1238 utility taxes in
the amount of 10% on payments received by the seller of water.
314.4000 Utility Tax-Gas - Section 166.231(1) (A), Florida Statutes, authorizes a City to collect
Public Service or Utility Taxes. The City has established by Ordinance 21-85-1238 utility taxes in
the amount of 10% on payments received by the seller of gas.
020,00040,00060,00080,000100,000120,000140,000160,000180,000200,000
UTILITY TAX - WATER
0
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
90,000
UTILITY TAX - GAS
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 123
COMMUNICATION TAXES
315.0000 Communication Services Tax - Utility taxes and franchise fees on communication
services, including telephone service and cable television. It is important to note, the tax is
applied only to land based telephone lines and as people continue eliminating these landlines and
using portable phones as their primary form of communication, revenues from this tax will
continue to diminish. These taxes are collected and distributed by the State of Florida.
LICENSES AND PERMITS
316.1000 Local Business Tax Receipts - Pursuant to Chapter 205, Florida Statutes, counties and
municipalities are authorized to levy a local business tax, formerly called an occupational license
tax, which was first authorized in Florida in 1869. As part of the levy, each local government
establishes categories of professions, occupations, and businesses, and then imposes a tax on
each designated category. Revenues in this category are generated by the annual renewal of
local business tax receipts.
316.2000 Local Business Tax Receipts-New - Pursuant to Chapter 205, Florida Statutes, counties
and municipalities are authorized to levy a local business tax, formerly called occupational license
taxes, which was first authorized in Florida in 1869. As part of the levy, each local government
establishes categories of professions, occupations, and businesses, and then imposes a tax on
each designated category. The fee paid by new businesses in order to obtain a local business tax
receipt generates revenues in this category.
316.2100 Business Tax Transfer – Revenues generated from businesses moving from location to
another within the City boundaries.
316.3000 Lobbyist Registration Fee - Revenues in this category are generated by the registration
fees that must be paid by lobbyists. The current cost per registration fee is $500
0
200,000
400,000
600,000
800,000
1,000,000
UNIFIED COMMUNICATIONS
SERVICE TAX
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 124
FRANCHISE FEES
322.1000 Building Permits - Permits must be issued to any individual or business who performs
construction work within the corporate limits of the City. These permits are issued for
construction, such as plumbing, electrical, structural, mechanical, etc. City Ordinance sets the
fees.
As per Florida Statute 553.80, the City may provide a schedule of reasonable fees, for enforcing
the Florida Building Code. These fees, and any fines or investment earnings related to the fees,
shall be used solely for carrying out the local government’s responsibilities in enforcing the
Florida Building Code. When providing a schedule of reasonable fees, the total estimated annual
revenue derived from fees, and the fines and investment earnings related to the fees, may not
exceed the total estimated annual costs of allowable activities, taking into account direct and
reasonable indirect costs. Any unexpended balances shall be carried forward to future years for
allowable activities or shall be refunded at the discretion of the local government.
The City uses two different methods to calculate direct and reasonable indirect expenses for
carrying out the City’s responsibilities in enforcing the Florida Building Code. First method is to
apply 3%, which is the City’s Building Department’s full-time personnel percentage, to the overall
FY budget, excluding the Building Department’s estimated expenses, which are considered a
direct expense, and adding those two amounts to determine the actual amount to enforce the
Florida Building Code for that particular fiscal year.
The second method is taking into account the departments which are involved in helping the
Building Department in enforcing the Florida Building Code (City Clerk, City Manager, Finance,
Human Resources, etc.), eleven departments and divisions and applying 1/12 (8.3%) to the overall
expenses of the eleven department/divisions in addition to the Building Department, which is
considered a direct expense.
Under both methods, the City expects expenses to exceed the estimated revenues for FY 2017;
hence no surplus amount is available to carry-forward or refund.
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
BUILDING PERMITS
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 125
Lastly, the Building Department represents 3% of the City’s overall proposed budgeted expenses
for FY 2016 -2017, which is in-line with the reasonable indirect expenses being calculated to
enforce the Florida Building Code as provided in FS. 553.80.
323.1000 Franchise Fee-Electric - A city may charge electric companies for the use of its rights-of-
way per Florida Statutes 166.021 and 337.401. The City of South Miami currently has a franchise
agreement with FPL.
323.4000 Franchise Fee-Gas - A city may charge gas companies for the use of its rights-of -way
per Florida Statutes 166.021 and 337.401. It is standard practice to enact a 6% fee on gross
revenues. The amount projected is based on historical collections.
329.1000 Penalties on Local Business Tax Receipts - Revenues in this category are generated by
the collection of late fees on Local Business Tax Receipts.
329.3000 Garage Sales Permit - Revenues in this item are generated when a resident of the City
pays the required fee for a garage sale permit.
INTERGOVERNMENTAL REVENUE
335.1012 Municipal Revenue Sharing - The Florida Revenue Sharing Act of 1972, codified as Part
II of Chapter 218, Florida Statutes, was an attempt by the Florida Legislature to ensure a
minimum level of revenue parity across municipalities and counties. Provisions in the enacting
legislation created separate revenue sharing trust funds for municipalities and counties. The
current Municipal Revenue Sharing Trust Fund includes three sources for municipalities: 1.3409
percent of net sales and use tax collections, the state-levied one-cent municipal gas tax
collections, and 12.5 percent of the state alternative fuel user decal fee collections. The amount
budgeted is based on actual collections in the current fiscal year and the current state of the
economy.
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
ELECTRICITY FRANCHISE FEE
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 126
335.1015 Beverage License - Various alcoholic beverage license taxes are levied on
manufacturers, distributors, vendors, and sales agents of alcoholic beverages in Florida. The tax
is administered, collected, enforced, and distributed back to the local governments by the
Division of Alcoholic Beverages and Tobacco within the Florida Department of Business and
Professional Regulation. Proceeds from the license tax fees are deposited into the Alcoholic
Beverage and Tobacco Trust Fund, which is subject to the 7.3-percent general revenue service
charge. From the alcoholic beverage license tax proceeds collected within an incorporated
municipality, 38 percent is returned to the appropriate municipality.
300,000
320,000
340,000
360,000
380,000
400,000
420,000
440,000
MUNICIPAL REVENUE SHARING
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 127
335.1018 Half-Cent Sales Tax - Authorized in 1982, the program generates the largest amount of
revenue for local governments among the state-shared revenue sources currently authorized by
the Legislature. It distributes a portion of state sales tax revenue via three separate distributions
to eligible county or municipal governments. This revenue source represents one-half of the
revenue generated by the additional 1% sales tax, which is distributed to counties, and cities
based on a per capita formula. The amount budgeted is based on actual collections for the
current fiscal year which is provided by the State.
335.4920 Local Option Gas Tax - This tax is levied at the rate of 6 cents per gallon on motor fuel.
It is collected by the Florida Department of Revenue and remitted monthly to counties and cities
throughout the state. The amount budgeted is based on actual collections for the current fiscal
year which is provided by the State.
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
LOCAL GOVERNMENT HALF-CENT
SALES TAX
0
50,000
100,000
150,000
200,000
250,000
LOCAL OPTION FUEL TAX
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 128
COUNTY REVENUE
338.2000 Share of Local Business Tax - All businesses in the City must pay a County Business Tax
in addition to the City’s Business Tax to operate a business within the County’s corporate limits. A
portion of the County’s similarly levied tax revenues are remitted to the City.
GENERAL CHARGES
341.2000 Zoning Hearing Fees - Revenues for this item are generated by administrative fees for
Variances, Special Use/Special Exceptions, LDC Text amendments, Comprehensive Plan
amendments, PUD/Minor changes, Waiver of Plat and Plat applications.
341.3000 Environmental Review & Preservation Board Fee - Revenue generated by Planning &
Zoning Department's ERPB Hearing fees, banners over public streets, outdoor dining/seating
permits, signs, tree removal permits. Also including in this category are closing of public rights-of-
way, waiver of right-of-way improvements, zoning/land use verification letter, site plan review
and inspections, appeal of ERPB decision, temporary storage units (POD) and pole banners.
341.3001 Lien Search Fees – Fees collected for lien search requests to the City.
341.3002 Special Events – Revenue for special events application fees.
341.4000 Microfilm Sales - Request for microfilm research and microfilm copies from the
Planning Department.
341.9010 Building & Zoning Re-inspection Fees – A fee is charged for re-inspections in every area
where permits are required. Re-inspection is defined as any trip made in addition to those
specifically named on the Building Permit job card or any trip made as the result of condemned or
disapproved work, calling for inspections prior to the work being ready for inspection and
additional trips made because access to structure isn't provided.
341.9030 Certificate of Occupancy - Revenues generated by approval of new construction.
341.9040 Code Enforcement Fines - Revenues in this category are generated when the owner of
a property within the corporate limits of the City violates a City code.
341.9051 Background Notary & Copies – Fees collected for Background checks, notary services
and copies. .
PUBLIC SAFETY
342.1010 Police Services Agreement - This amount represents the amount to be paid by
residents and business for off-duty police. The amount represents the cost of the City providing
officers pursuant to off-duty arrangements.
342.1021 Towing Admin. Fee - The person or towing firm shall pay a fine of $500 after the
second documented police response.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 129
342.1025 School Crossing Guards – The City collects from the county shared revenues based on
the traffic and parking citation revenues using a per capita formula. The School Crossing Guard
program is required by the State.
PHYSICAL CHARGES
343.4100 Solid Waste Charges – Revenues provided by the County for Solid Waste charges.
343.4150 County Solid Waste Surcharge - Revenues provided by the County for Solid Waste
charges.
343.4200 Haulers Permit Fees - Revenue generated by franchise fees from private haulers
(garbage collection) operating within the city limits.
PARKING REVENUE
344.5100 Permits - Revenue generated by the sales of monthly parking permits.
344.5200 Meter Franchise Fees - Revenue generated from the rental of metered parking spaces.
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
PARKING FRANCHISE FEE
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 130
344.5210 Valet Parking – Companies which operate a valet parking with the city are required to
pay a fee and the cost of any meter parking spaces which are needed to conduct their activities.
The cost is $25.00 per space per day.
344.5220 Parking Fund Revenue - An annual fee of one thousand dollars ($1,000.00), per space,
which shall increase five (5) percent annually, shall be paid into the Parking Fund for all on-street
parking spaces which are credited or counted toward required parking for new structures, or a
change in use that increases the minimum number of off-street spaces required after the date of
January 2, 2008. This line item excludes the businesses in the Hometown District, which are
accounted for in the Hometown District Improvement Trust Fund.
344.5300 Parking Violations – The City of South Miami Parking Division enforces parking
violations, especially when customers are parked at a City parking space which is not paid.
344.5400 Parking Meter Cash Key – Within the City, individuals are able to purchase a parking
key which allows them to park in a metered space, pay for time without using any coins. With the
installation of the new Centralized Parking System, the city eliminated the need for the Parking
Meter Cash Keys, hence no longer provides revenue to the City.
RECREATION FEES
347.2620 Tennis Court Fees – The City will be bringing the tennis program in-house in an effort to
provide better tennis programs on better maintained courts. The net revenue provided by the
City’s intention of bringing the program in-house is anticipated at $50,000, an increase of over
100% when compared to the amount of revenue generated when the Tennis program was
outsourced to a Tennis Operator.
347.2630 Recreation Fees - Registration fees for after school programs, summer, and spring and
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
PARKING VIOLATIONS
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 131
one day camps. Also included in this category is revenue from sports such as basketball, t-ball,
and track and travel baseball.
347.2631 Multipurpose Center-Rental – Rental fees from the Community Center
347.2632 Multipurpose Center-Membership - Fitness Center membership and Boot Camp fees.
347.2650 S. Miami Park-Rental – Revenues generated from rental fees associated with the South
Miami Park, including the soccer program franchise fee.
347.2660 Concession Sales - Vending machine revenue. Percentage of collection from vendors at
concession stands.
FINES & FORFEITURES
351.1200 Metro Court Fines - The City receives a portion of the revenues resulting from traffic
enforcement activities located within the City’s boundaries. The revenue projection is based on
current actual revenues received for traffic enforcement for the period.
351.1210 Red Light Cameras – The City receives a portion of the revenues resulting from the Red
Light Cameras located within the City’s boundaries.
354.1000 Burglar Alarm Fines - Revenues generated when the Police Department responds to
false alarm calls. While there is no charge for the first false alarm, there is a charge of $50 for the
second false alarm, $100 for the third, $150 for the fourth, $200 for the fifth, and sixth or more
false alarms the fee is $200 per occurrence.
354.1050 Alarm Registration Fees - Revenues are generated by permits paid by residential ($50
one-time) and business ($100 annually) users for registering alarm systems.
INTEREST INCOME
361.2000 Interest Income - Investment practices are maintained to allow for 100% of available
funds to be invested at all times. Determining factors in forecasting revenue for this line item are
the anticipated interest rate and pooled dollars available for investment.
361.4000 Dividends Income – The City’s Investment Policy allows for 100% of available funds to
be invested at all times. Determining factors in forecasting revenue for this line item are the
anticipated interest rate and pooled dollars available for investment.
RENTAL
362.1100 RENT-Parking Garage – As part of the Municipal Parking Garage Operators Agreement,
MRP Properties the operator of the Municipal Garage, is required to pay the City a monthly
payment of $6,333 and 12.5% of certain revenue sources which combined exceed $150,000 on a
yearly basis.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 132
362.2000 RENT-Dante Fascell Park - Revenue generated by park rentals at this park.
362.3000 Bus Bench Ads – The City has certain bus benches throughout the City, which allow for
advertising. Revenues for the space are collected within this account.
362.5000 RENT- CAA - Revenue generated by an agreement with Miami-Dade County Community
Action Agency during the fiscal year
362.7500 RENT-South Miami Middle School - Revenue generated by an agreement with South
Miami Middle School for the usage of fields during the school year.
362.9000 RENT-Palmer Park - Revenues in this category are generated by field rentals as well as
all sports revenues from this park.
CONTRIBUTIONS, REIMBURSEMENT & MISCELLANEOUS REVENUE
366.9000 Hospital Landscape - As per agreement entered June 13, 1985 between the City of
South Miami and the South Miami Hospital Foundation, Inc., where the Hospital Foundation shall
contribute to the City $150,000.00 per year. This revenue has been reclassified to the Debt
Service Fund as per Ordinance 11-01-1742, which provides that the $150,000 annual revenue be
used to pay for the Multipurpose Center or Community Center bond. This amount represents the
remainder of the $150,000 applied to Debt Service.
366.9100 Donations – Parks – Throughout the year, the City of South Miami Parks Department
obtains donations to help fund or subsidize certain programs.
366.9300 MRP Payments – As part of the Municipal Operation Agreement with MRP Properties,
MRP is responsible to pay for their respective share of the cost involved in the construction of the
City’s Public Parking Garage. The City receives payments from MRP, as per the agreement, a
period of days before the City is responsible for the payment of the bond debt. The payments
related to this revenue account have been reallocated to the Debt Service Fund.
369.9201 Miscellaneous Revenues - Any other revenues not otherwise classified.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 133
OTHER FINANCING SOURCES
381.1000 Contribution from Other Funds –Below is a breakdown of the estimated transfer
amount.
The Hometown District Improvement Fund will continue contribute to the City’s General Fund to
help fund a portion of the City’s Debt and maintenance for the new multi-space parking meters.
SPECIAL REVENUE FUND AMOUNT
HOMETOWN DISTRICT IMPROVEMENT FUND 25,000
TOTAL TRANSFER TO GENERAL FUND $25,000
381.1500 Transfer from Stormwater Fund – The City General Fund pays for many indirect
expenses, which are related to the City’s Stormwater Fund. The transfer from Stormwater Fund
to General Fund is required to help offset some of those costs.
381.1700 Transfer from CRA Trust Fund – The Transfer from the CRA to the General Fund help
cover the following costs:
Postage & Printing for CRA mail-outs 1,910
CRA Vehicle Fuel Expense 800
CRA Vehicle Insurance Expense 500
Procurement Division 1,850
PD Clothing Allowance 400
Police Vehicle Fuel Expense 1,333
CRA Deputy Clerk (Secretary) Expenses 7,096
Finance for Collections 4,490
Planning Department Land-Use Amend Processing 3,800
GIS 7,945
Human Resource Services 3,050
City Attorney Contract 10% 26,291
City Community Pool 50,000
TOTAL 109,465
384.1000 – Debt Proceeds - This fund is used to capture loans/debt, which will be reflected
through the FY. In fiscal year 2012, the general fund expects to purchase all capital assets using
existing general fund dollars and not incurring any additional debt.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 134
DEPARTMENTAL EXPENSE RATIONALE
The Departmental budgets project expenses in various accounts, which are displayed in three
sections. Please find below the definitions for the three sections and the expense accounts for
better understanding of the Departmental budgets.
PERSONNEL SERVICES
The personnel services section of the budget projects expenses and establishes applicable policies
for salaries, wages, and related employee benefits, whether on a full-time, part-time, temporary,
or seasonal basis. Employee benefits include employer contributions to a retirement system,
social security, insurance, sick leave, and similar direct benefits as well as other costs such as
Other Post Employment Benefits (OPEB) expense accrual, Worker’s Compensation and
Unemployment Compensation Insurance.
Wage and Salary Plan Adjustments Policy
Wages and salaries of all positions authorized in the Charter including its Officers, and all
administrative employees will be funded within the adopted budget, provided however, that
should any officer or employee not eligible to receive such adjustment in the current year, the
adjustment shall accrue from year to year until such time as it the officer or employee becomes
eligible. The City will provide all such individuals an appropriate and competitive salary,
healthcare, and a retirement program. To ensure that our Officers and employees do not
experience a reduction in buying power caused by increases in the cost of living each year, on
October 1 of each Fiscal Year, the new budget shall provide include a Cost of Living Adjustment
(COLA) based on the annual average Consumer Price Index (CPI) for the Miami-Ft. Lauderdale
area of the preceding year which shall be reflected as a salary adjustment. Where applicable, all
adjustments will be within the pay range and at time intervals commensurate with the City’s
wage and salary plan as approved or revised by the City Manager.
Employees covered by a Collective Bargaining Unit will only receive the COLA if their Collective
Bargaining Agreement includes this benefit.
Charter Officers shall receive the full range of benefits, adjustments, and programs as described
in this policy, except for Charter Officers who receive compensation through approved invoices
as required by agreement with the City; provided, pursuant to applicable provisions in the City
Charter, a separate ordinance must first be enacted for elected Charter Officers.
Cost of Living
Upon budget, and each year thereafter, applicable Officers, and all administrative employees
shall receive cost of living salary adjustments based on the Consumer Price Index - All Urban
Consumers 12-Month Percent Change for the Miami-Ft. Lauderdale FL area (CPI), (computed as
the aggregate or prorated amount depending on the individuals date of employment, of the last
4-years of COLA, 12-month average change percentage) which shall have the effect of increasing
the pay for each individual to ensure individuals do not lose earnings to inflation.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 135
Over the past four years the CPI has been established by the United States Department of
Labor, Bureau of Labor Statistics as follows:
(Annual CPI 2012) October 1, 2013 - September 30, 2014 = 1.9%
(Annual CPI 2013) October 1, 2014 - September 30, 2015 = 1.3%
(Annual CPI 2014) October 1, 2015 - September 30, 2016 = 2.1%
The projected index for the current year is:
(Annual CPI 2015) October 1, 2016 – September 30, 2017 = 0.9%
Any ELIGIBLE individual employed on or prior to October 1, 2014 shall receive a 6.2% COLA
increase, which is the accumulation of the prior four years CPI.
Any ELIGIBLE employee employed on or after October 1, 2014 but prior to October 1, 2015
shall receive a 3.4% COLA increase.
Any ELIGIBLE employee employed on or after October 1, 2015 but prior to October 1, 2016
shall receive a 2.1% COLA increase.
Any ELIGIBLE employee employed on or after October 1, 2016 but prior to October 1, 2017
shall receive an additional 0.9% COLA increase.
Effective October 1, 2016, and each year thereafter, applicable individuals shall receive a cost of
living increase, based on the Consumer Price Index - All Urban Consumers 12-Month Percent
Change for the Miami-Ft. Lauderdale FL area (CPI) which shall have the effect of increasing the
pay for each employee, unless the CPI is zero or is negative, which shall then have no
decreasing effect on the employee’s pay. The COLA increase salary adjustments shall not
exceed 3 percent in any year.
OPERATING EXPENDITURE/EXPENSES
Includes expenditures for goods and services, which primarily benefit the current 1(one) year
period, and are not defined as personal services or capital outlays.
CAPITAL OUTLAY
Outlays for the acquisition of or addition to fixed assets.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 136
DEFINITIONS FOR EXPENSES
11 EXECUTIVE SALARIES
Salaries for elected officials. This does not
include City Manager, City Attorney, and City
Clerk.
12 REGULAR SALARIES & WAGES
Employees who are or will be members of a
retirement system as a condition of
employment. Includes all full-time and part-
time employees who make up the regular
work force.
13 OTHER SALARIES & WAGES
Employees who are not or will not be
members of a retirement system as a
condition of their employment. Includes all
full-time and part-time employees who are
not part of the regular work force, due to the
temporary nature of their employment.
14 OVERTIME
Payments in addition to regular salaries and
wages for services performed in excess of
the regular work hours as stated by the
Federal Government.
15 SPECIAL PAY
Incentive pay, hazard pay, and extra duty
pay for law enforcement officers.
21 F.I.C.A TAXES
Social Security matching/Medicare
matching.
22 RETIREMENT CONTRIBUTIONS
Amounts contributed to a retirement fund.
23 LIFE & HEALTH INSURANCE
Includes life and health insurance premiums
and benefits paid for employees.
24 WORKERS’ COMPENSATION
Premiums and benefits paid for Workers’
Compensation insurance.
25 UNEMPLOYMENT COMPENSATION
Amounts contributed to the unemployment
compensation fund.
31 PROFESSIONAL SERVICES
Legal, medical, dental, engineering,
architectural, appraisal, and other services
procured by the local unit as independent
professional assistance. Includes such
financial services as bond rating, etc., where
the service received is not directly involved
with accounting and/or auditing. Includes
fees paid for competency and/or psychiatric
evaluations and court appointed attorneys.
32 ACCOUNTING & AUDITING
Generally includes all services received from
independent certified public accountants.
34 OTHER CONTRACTUAL
Custodial, janitorial, Crossing Guard and
other services procured independently by
contract or agreement with persons, firms,
corporations or other governmental units.
35 INVESTIGATIONS
Cost incurred for confidential matters
handled pursuant to criminal investigations.
36 PENSION BENEFITS
Benefits paid to participants in the pension
program.
40 TRAVEL & PER DIEM
This includes the costs of public
transportation, motor pool charges, meals,
reimbursements for use of private vehicles,
per diem, and incidental travel expenses.
41 COMM. & FREIGHT SERVICES
Telephone, cellular telephone, telegraph, or
other communications as well as freight and
express charges, drayage, postage, and
messenger services.
43 UTILITY SERVICES
Electricity, gas, water, waste disposal, and
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 137
other public utility services.
44 RENTALS & LEASES
Amounts paid for the lease or rent of land,
buildings, or equipment. This would also
include the leasing of vehicles.
45 INSURANCE
Includes all insurance carried for the
protection of the local government such as
fire, theft, casualty, general and professional
liability, auto coverage, surety bonds, etc.
46 REPAIR & MAINTENANCE
The costs incurred for the repair and
maintenance of buildings and equipment,
including all maintenance and service
contracts. Does not include custodial or
janitorial services, which are recorded under
sub-object 34.
47 PRINTING & BINDING
Cost of printing, binding, and other
reproduction services, which are contracted
for or purchased from outside vendors.
Also, include charges for printing, etc., which
is performed by an in-house print shop.
Toshiba lease on 13 copy machines (11
black/white & 2 color copies machine),
which is divided among the other City
Departments. Maintenance agreement with
Toshiba on 12 copy machines covering
maintenance & toners for $11,664.
48 PROMOTIONAL ACTIVITIES
Includes any type of promotional advertising
for the City.
49 OTHER CHARGES & OBLIGATIONS
Includes current charges and obligations not
otherwise classified.
51 OFFICE SUPPLIES
This object includes materials and supplies
such as stationery, preprinted forms, paper,
charts, and maps.
52 OPERATING SUPPLIES
All types of supplies consumed in the
conduct of operations. This category may
include food, fuel, lubricants, chemicals,
laboratory supplies, household items,
institutional supplies, computer software,
uniforms and other clothing. Also includes
recording tapes and transcript production
supplies. Does not include materials and
supplies unique to construction or repair of
roads and bridges.
53 ROAD MATERIALS - SUPPLIES
Those materials and supplies used
exclusively in the repair and reconstruction
of roads and bridges.
54 SUBSCRIPTIONS & MEMBERSHIPS
Includes books, or sets of books if purchased
by set, and not purchases for use by libraries,
educational institutions, and other
institutions where books and publications
constitute capital outlay. This object also
includes subscriptions, memberships,
professional data costs, and training and
educational costs.
61 LAND
Land acquisition cost, easements and right-
of-way.
62 BUILDINGS
Office buildings, firehouses, garages, jails,
zoos, and parks and recreational buildings.
63 INFRASTRUCTURE
Structures and facilities other than buildings
such as roads, bridges, curbs, gutters, docks,
wharves, fences, landscaping, lighting
systems, parking areas, storm drains, athletic
fields, etc.
64 MACHINERY & EQUIPMENT
Includes motor vehicles, heavy equipment
transportation, other heavy equipment,
office furniture and equipment, and other
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 138
machinery and equipment. Also includes
court recording, duplicating, and transcribing
equipment.
65 CONSTRUCTION IN PROGRESS
Used to account for undistributed work in
progress on construction projects.
66 BOOKS & PUBLICATIONS
Includes all books, publications, and other
media, regardless of value, when purchased
for use by libraries, educational institutions,
and other institutions or facilities.
71 PRINCIPAL
Principal payments made to new or existing
debt which the City is obligated to pay.
72 INTEREST
Interest payments made to new or existing
debt which the City is obligated to pay.
73 OTHER DEBT SERVICE COSTS
Other debt costs on new or existing debt
which the City is obligated to pay.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 139
CITY OF SOUTH MIAMI
DEPARTMENTS & DIVISIONS
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 140
MAYOR AND CITY COMMISSION
001-1100-511
MISSION
The Mayor and Commission will adhere to the City Charter, the City and County’s Code of Ethics,
the community we serve. The Mayor and Commission are committed to provide the citizens of
South Miami exceptional constituent service. It is the goal to ensure that every encounter with
Mayor and Commission office reflects the dedication to the interest and well-being of the
beloved City and its citizens.
MAYOR AND CITY COMMISSION FUNCTION
The Mayor and City Commission is the five (5) member elected legislative and governing body
of the City responsible for establishing policies, managing growth and land use, adopting an
annual budget and tax rate, setting stormwater utility rates, and other fees and charges for City
services, adopting local laws and ordinances and hiring and overseeing the City Manager, City
Attorney and City Clerk.
All elected officials are elected “at large” and must reside within the City to be an elected
representative. All City Commission members serve for a term of four (4) years. The Mayor,
who presides over Commission meetings, serves two (2) year terms.
As per City of South Miami Charter Article II, Section 3; the annual salaries and expense accounts
of the Commission shall be prescribed by ordinance adopted prior to approval of the annual
budget.
MAYOR AND CITY COMMISSION OBJECTIVES
• Ensure that the natural and built
environment of South Miami is
healthy and sustainable.
• A diverse and strong local economy
that brings good jobs and profitable
businesses while contributing to the
economic health of the City.
• City of South Miami will be one of
Florida’s safest cities.
• South Miami offers a wide range of
quality recreation, arts and cultural
activities, which satisfy the
expectations of residents while also
serving to attract new residents and
business.
• Foster and maintain a strong sense of
community identity and of place.
• Continue to represent a high level of
community confidence and trust in
city government.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 141
MAYOR AND CITY COMMISSION BUDGET FY 2016-2017
001-1100-511
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
0011100 5111110 SALARIES & WAGES - EXECUTIVE 62,000 62,000 62,000 62,000 62,000
0011100 5112110 F. I. C. A. 4,775 4,814 4,743 4,743 4,743
0011100 5112210 PENSION PLAN CONTRIBUTION 0 0 0 0 0
0011100 5112310 GROUP HEALTH INSURANCE 0 0 0 0 45,057
0011100 5112410 WORKER'S COMPENSATION 123 131 115 115 186
TOTAL PERSONNEL SERVICES 66,898 66,945 66,858 66,858 111,986
0011100 5114010 MAYOR'S EXPENSE 1,996 1,990 2,000 2,000 2,000
0011100 5114020 COMMISSIONER'S EXPENSE-ONE 60 0 1,500 1,500 1,500
0011100 5114030 COMMISSIONER'S EXPENSE-FOUR 1,500 1,526 1,500 1,500 1,500
0011100 5114040 COMMISSIONER'S EXPENSE-THREE 1,500 906 1,500 1,500 1,500
0011100 5114050 COMMISSIONER'S EXPENSE-TWO 0 0 1,500 1,500 1,500
0011100 5114060 MAYOR'S AUTO ALLOWANCE 500 500 500 500 500
0011100 5114071 TRAVEL & CONFERENCE-MAYOR 1,178 1,149 1,200 1,200 1,200
0011100 5114072 TRAVEL & CONFERENCE-ONE 173 230 1,200 1,200 1,200
0011100 5114073 TRAVEL & CONFERENCE-TWO 0 0 1,200 1,200 1,200
0011100 5114074 TRAVEL & CONFERENCE-THREE 133 0 1,200 1,200 1,200
0011100 5114075 TRAVEL & CONFERENCE-FOUR 1,200 250 1,200 1,200 1,200
0011100 5114120 COMMUNICATION 4,999 4,999 5,000 5,000 5,000
0011100 5114830 KEYS & FLOWERS 539 553 750 750 750
0011100 5115210 SUPPLIES 1,602 1,748 1,750 1,750 1,750
0011100 5115410 MEMBERSHIPS & SUBSCRIPTIONS 3,313 3,522 6,172 6,172 6,172
TOTAL OPERATING EXPENSES 18,693 17,373 28,172 28,172 28,172
TOTAL COMMISSION 85,591 84,318 95,030 95,030 140,158
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 142
CITY CLERK’S OFFICE
001-1200-512
MISSION
The City Clerk is appointed by the City Mayor and Commission. The City Clerk's Office strives to
present a courteous, service-oriented team of professionals who, in partnership with the South
Miami City Commission, City Departments, and the community, serve the citizens of South Miami
at an optimum level.
FUNCTION
Committed to maintaining the integrity of City government in the City of South Miami and
ensuring an informed citizenry by providing access to City government through open and
accessible meetings and accurate recordings of the City Commission proceedings; by protecting
and preserving City documents and records; and by providing excellent service to the public.
CITY CLERK’S OFFICE ACCOMPLISHMENTS FOR FY 2016
• Prepare City Commission and SMCRA
agendas and minutes.
• Provide certified copies of official
documents.
• Receive and process petitions filed by
citizens.
• Qualify candidates for municipal
election.
• Provide online election package for
municipal election candidates.
• Conduct the 2016 municipal
elections.
• Transferring all ordinances,
resolutions, agendas, and other
records into Laser fiche.
• In-house scanning public records
requests and other documents.
City Clerk
Maria M. Menendez, CMC, FCRM
Deputy Clerk II
Deputy Clerk I
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 143
• Continue responding to public
records requests in a timely fashion
in compliance with F.S. 119, including
the high demand for microfilm
records.
CITY CLERK’S OFFICE OBJECTIVES FY 2017
• Provide records management
workshops.
• Prepare City Commission and SMCRA
agendas and minutes.
• Provide certified copies of official
documents.
• Receive and process petitions filed by
citizens.
• Provide online election package for
municipal election candidates
• Transferring all ordinances,
resolutions, agendas, and other
records into Laser fiche.
• In-house scanning public records
requests and other documents.
• Continue responding to public
records requests in a timely fashion
in compliance with F.S. 119, including
the high demand for microfilm
records.
• Continue working towards the goal
of gathering all versions of the City
Charter.
CITY CLERK'S OFFICE ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Number of agenda packets prepared 45 40 60 46 50
Number of minutes prepared (CSM) 45 40 60 46 50
Agenda packets prepared (SMCRA) 20 20 20 13 20
No. of minutes prepared (SMCRA) 20 20 20 13 20
Resolutions / Ordinances 307 274 130 375 400
Lobbyists registration 28 30 30 45 50
Public records requests 200 230 300 275 300
Notarizations 45 45 25 25 25
Requests for Microfilm Records 360 600 295 350
Microfilm copies 400 400 542 450
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 144
CITY CLERK BUDGET FY 2016-2017
001-1200-512
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
0011200 5121210 SALARIES & WAGES - EXECUTIVE 206,802 145,856 188,672 188,672 200,369
0011200 5122110 F.I.C.A. 12,940 14,579 14,433 14,433 15,328
0011200 5122210 PENSION PLAN CONTRIBUTION 28,551 27,465 10,188 10,188 10,820
0011200 5122310 GROUP HEALTH INSURANCE 15,568 20,041 23,574 23,574 27,034
0011200 5122410 WORKER'S COMPENSATION 366 392 475 475 601
TOTAL PERSONNEL SERVICES 264,227 208,333 237,342 237,342 254,152
0011200 5123450 CONTRACTUAL 12,600 16,100 14,400 14,400 14,400
0011200 5123480 DIGITIZING 44,557 20,960 45,000 45,000 45,000
0011200 5124070 TRAVEL & CONFERENCE 9,431 5,292 6,200 6,200 6,200
0011200 5124110 POSTAGE 362 428 500 500 500
0011200 5124120 COMMUNICATION 330 270 360 360 360
0011200 5124632 INTERNET SERVICE 0 0 1,431 1,431 1,431
0011200 5124710 PRINTING MATERIAL 1,663 1,668 1,230 1,230 1,230
0011200 5124910 LEGAL ADS 51,616 20,492 52,000 52,000 70,000
0011200 5124920 ELECTIONS 26,861 0 30,000 30,000 10,000
0011200 5124950 CODIFICATIONS 3,700 2,361 5,000 5,000 5,000
0011200 5125210 SUPPLIES 1,033 1,682 2,580 2,580 2,580
0011200 5125410
MEMBERSHIPS &
SUBSCRIPTIONS 560 730 780 780 690
TOTAL OPERATING EXPENSES 152,713 69,983 159,481 159,481 157,391
0011200 5129920 CONTINGENCY 0 0 5,000 5,000 5,000
OTHER FUNDING SOURCE 0 0 5,000 5,000 5,000
TOTAL CITY CLERK 416,940 278,316 401,823 401,823 416,543
CITY CLERK’S OFFICE BUDGET HIGHLIGHTS
4920 Legal Ads – The City is allocating an additional $18,000 compared to FY 2015-2016, due to
advertising for the charter amendment questions on the Presidential Election Ballot.
4920 Election – The City is allocating $10,000 to place proposed charter amendment questions on
the Presidential Election Ballot on Tuesday, November 8, 2016 Presidential Election. This
represents a decrease of $20,000 from FY 2015-2016.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 145
CITY ATTORNEY’S OFFICE
001-1500-514
MISSION
The City Attorney is appointed by the City Mayor and Commission to serve as the chief legal
advisor to the Commission, the City Manager and City Clerk in matters relating to their official
powers and duties.
The City Attorney’s Office is committed to providing the highest quality legal representation
possible to meet the present and future needs of the City of South Miami in an efficient and
effective manner. The Office maintains an open door policy to encourage continuous
communication between City Departments and all legal representatives.
CITY ATTORNEY’S OFFICE FUNCTION
The current City Attorney is certified by the Florida Bar’s Department of Legal Specialization &
Education, which operates under the authority of the Florida Supreme Court, as a specialist
dealing with legal issues in city, county and local government law. To be certified in this area of
the law, a lawyer must be a member in good standing of The Florida Bar, have had substantial
involvement in the practice of city, county and local government law during the three years
preceding application, have completed 60 hours of continuing legal education within the three
years immediately preceding application, and have passed both peer review and a
comprehensive written examination, as well as meeting other requirements.
The City Attorney is an outside firm that is contracted as a consultant by the City to fulfill the
office of City Attorney as required by the City Charter. The City Attorney attends all regular and
special City Commission meetings, and meetings of the South Miami Community Redevelopment
Agency and the Planning Board. He attends other meetings as required by the City Commission.
The City Attorney may hire outside counsel as a consultant basis with the consent of the City
Commission. Outside counsel is utilized on a limited basis for specialized legal issues. The City
Attorney supervises litigation and other legal matters that may be referred to outside counsel.
The City’s attorneys prepare or review all ordinances, resolutions, contracts, bonds and other
written instruments in which the municipality is concerned and endorse on each the attorney’s
approval of the form, language and execution thereof. When required by the City Commission,
the attorneys prosecute and defend, for and in behalf of the City, all complaints, suits, and
controversies in which the City is a party, before any Court or other legally constituted tribunal;
the attorneys render such opinions on legal matters affecting the City as the Commission may
direct; and the attorneys perform such other professional duties as may be required of them by
Ordinance or Resolution of the City Commission or by the City Charter.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 146
CITY ATTORNEY’S OFFICE OBJECTIVES
• To provide the highest-quality legal
services to City officials in a timely
manner and zealously represent the
City's interests and positions in
negotiations and litigation.
• To hire outside counsel and experts as
advisable and necessary.
• To protect the City from liability by
practicing preventive law.
• To continuously be aware of the legal
problems of the City, and to confer
with department heads as needed to
discuss, review and resolve legal
matters related to the governance of
the City of South Miami.
• To recommend and conduct training
sessions from time to time if needed
to reduce potential liability of the City.
and prepare memoranda as needed
for same purpose.
• To engage in continuing legal
education and professional
development.
• To handle legal matters concerning
the City in accordance with the law
and in a timely and efficient manner.
• To properly represent the interests of
the City, as directed, in other
legislative forums.
• To represent the City in civil cases
initiated by or brought against the City
and to supervise outside legal
representation obtained by the City
Attorney for specialized legal needs.
• To research and draft opinions on legal
matters in response to requests of the
City Commission and City.
• When requested by the City
Commission, to monitor, review and
publicize, legislative and administrative
matters of other governmental entities,
and make recommendations and
convey to others official positions as
needed.
• Upon request, to communicate clearly
the positions of the City to legislators
through letters, phone calls, personal
visits and other communication
methods with local, state and federal
legislators, administrators and
executive staff.
• As directed, to represent the City at
local, regional, state or federal
legislative sessions, meetings,
hearings or conferences, or similar
administrative or executive meetings,
hearings or conferences.
• To courteously handle all inquiries
from the public either via phone or in
person relative to the City's
ordinances, policies or procedures.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 147
CITY ATTORNEY BUDGET 2016-2017
001-1500-514
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
0011500 5143120 LEGAL SERVICES - RETAINER 160,000 210,420 210,420 210,420 220,941
0011500 5143410 OUTSIDE COST - LAND USE 116,632 194,311 100,000 100,000 100,000
0011500 5143440 EMPLOYMENT LAW 36,884 48,740 52,500 52,500 55,125
0011500 5144065 CITY ATTORNEY'S EXPENSE 623 2,588 103,180 103,180 103,180
TOTAL OPERATING EXPENSES 314,139 456,059 466,100 466,100 479,246
TOTAL LEGAL SERVICES 314,139 456,059 466,100 466,100 479,246
CITY ATTORNEY’S OFFICE BUDGET HIGHLIGHTS
3120 Legal Services – Retainer – This expense line item is used to fund for the services of the City
Attorney’s Firm. The amount is set as a flat fee, which was approved by the Commission, which is
due to expire in May 2017. The amount represents 100% of the total fee due for the fiscal year.
3410 Outside Cost – Land Use – Specialized legal counsel required throughout the fiscal
year is paid from this line item for issues concerning land use, zoning and related
planning matters.
3440 Employment Law– This line item is used to cover any legal fees, which the City may
incur due to employment and union related issues.
4065 City Attorney Expenses – Due to some current outstanding and future potential
lawsuits related to general items, specialized outside council has been obtained and the
amount is estimated to cover the legal expense related to those issues. Furthermore,
other specialized legal counsel required throughout the fiscal year is paid from this line
item. This line item encompasses other legal expenses related to goods and services
required such as, court filing fees, court reporter fees, paralegal fees, witness fees,
research by others, insurance, subscriptions, continuing legal education and other
expenses that are incurred for or on behalf of the City.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 148
CITY MANAGER’S OFFICE
001-1310-513
MISSION
The City Manager is appointed by the City Mayor and Commission. The City Manager's Office
provides overall direction and coordination of City operations to ensure that the City
Commission's adopted policy goals are met or exceeded based on budget restrictions. This office
continually evaluates the City's organizational structure as it relates to requirements for effective,
efficient and economical public service.
CITY MANAGER’S OFFICE FUNCTION
The City Manager’s Office implements official policies of the Mayor and City Commission by
coordinating City services in an efficient, effective and responsive manner, providing support,
guidance, communications and leadership to assure that quality municipal services are provided
to our community.
As the City’s Chief Executive Officer, the City Manager is ultimately responsible for all operations
of the municipal corporation. The City Manager’s Office provides organizational and fiscal
management as well as program development and evaluation.
City Manager
Steven Alexander
Deputy City Manager
Shari Kamali
Personnel Division Code Enforcement
Executive
Administrative
Assistant
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 149
In addition to overseeing daily administrative operations, the City Manager’s Office develops new
systems and methods relative to City services and is responsible for the research and analysis of
programs, in anticipation of future needs and challenges. The Manager’s Office coordinates with
the City Commission to propose and implement public policy and to manage the City’s mission,
goals and objectives.
Providing support to the Mayor and City Commission is another important aspect of this office.
This involves effective communication and being available to the City Commission. The
Manager’s Office is at the vanguard of the organization, projecting vitality, professionalism and
quality service to residents, private agencies, organizations and its own employees.
CITY MANAGER’S OFFICE ACCOMPLISHMENTS FOR FY 2016
• Delivered a fiscally responsible budget
while maintaining the City’s millage rate.
• Provided support and made
recommendations to the City
Commission.
• Continued to provide organizational and
fiscal management that holds
Departments accountable.
• See additional accomplishments on the
Manager’s Letter at the beginning of this
budget document.
CITY MANAGER’S OFFICE OBJECTIVES FOR FY 2017
• Provide for an ethical and professional
organizational culture, environment for
all Department heads and managers.
• Continue to execute current and new
policies including those developed by the
governing body and monitor adherence
to City policies.
• Deliver a fiscally responsible budget.
• Continue providing support and making
recommendations to the City
Commission.
• Engage the Commission and Staff in long
term planning.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 150
CITY MANAGER'S OFFICE BUDGET FY 2016-2017
001-1310-513
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
0011310 5131210 SALARIES-REGULAR 339,824 360,844 356,390 356,390 399,035
0011310 5131310 SALARIES - PART TIME 1,648 0 0 0 0
0011310 5132110 F.I.C.A. 25,782 24,255 27,264 27,264 30,526
0011310 5132210 PENSION PLAN CONTRIBUTION 10,222 9,744 3,563 3,563 3,784
0011310 5132220 ICMA 28,243 34,283 32,627 32,627 36,781
0011310 5132310 GROUP HEALTH INSURANCE 40,010 41,937 36,524 36,524 46,464
0011310 5132410 WORKER'S COMPENSATION 706 751 897 897 1,197
TOTAL PERSONNEL SERVICES 446,435 471,814 457,265 457,265 517,787
0011310 5133450 CONTRACTUAL SERVICES 108,965 62,750 109,000 109,000 125,000
0011310 5134060 AUTO ALLOWANCE 7,800 7,200 7,200 7,200 7,200
0011310 5134065 CITY MANAGER EXPENSE 991 2,588 12,000 12,000 7,000
0011310 5134070 TRAVEL & CONFERENCE 289 2,693 8,000 8,000 10,000
0011310 5134080 EMPLOYEE EDUCATION 0 5,914 15,000 15,000 10,000
0011310 5134110 POSTAGE 1,149 1,285 1,500 1,500 1,500
0011310 5134120 COMMUNICATION 2,901 2,698 3,912 3,912 3,912
0011310 5134515 AUTO INSURANCE 0 503 503 503 751
0011310 5134710 PRINTING- INFRASTRUCTURE 1,665 1,686 2,000 2,000 2,000
0011310 5135205 COMPUTER EQUIPMENT 807 0 0 0 0
0011310 5135210 SUPPLIES 25,537 3,204 6,000 6,000 3,000
0011310 5135230 FUEL 1,156 697 960 960 840
0011310 5135410 MEMBERSHIPS & SUBSCRIPTIONS 5,403 4,345 8,423 8,423 10,923
TOTAL OPERATING EXPENSES 156,663 95,563 174,498 174,498 182,126
0011310 5139920 GENERAL CONTINGENCY 5,000 0 100,000 100,000 100,000
OTHER FUNDING SOURCE 5,000 0 100,000 100,000 100,000
TOTAL CITY MANAGER 608,098 567,377 731,763 731,763 799,913
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 151
CITY MANAGER’S OFFICE BUDGET HIGHLIGHTS
3450 Contractual Services –The City currently has agreements with one (1) lobbying firm, which
focuses on obtaining appropriations and grants from the County and
State. An additional $6,000 was approved by the Commission for this
item.
Within this line item, $10,000 has been allocated for other projects.
4065 City Manager Expense – This line item has been decreased by
$5,000.
4080 Employee Education – This line item has been decreased by
$5,000.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 152
PERSONNEL DIVISION
001-1330-513
MISSION
As a strategic partner with City Departments, the Personnel Division seeks to provide our
employees and applicants with a full range of professional quality services in a timely and cost
efficient manner. The Personnel Division actively attracts, retains, develops and ensures that
each employee has an equal opportunity to succeed in the organization.
PERSONNEL DIVISION FUNCTION
The Personnel Division provides service to the City and the employees in numerous Personnel
Division services. The major areas covered by the Office are benefits, organizational & employee
development, diversity, compensation, employee relations, labor relations, staffing management,
and risk management. Other major functions of the Office include: training and development,
employee recruitment & selection, creation & evaluation of job descriptions, employee
classifications, policy development, assessment, performance evaluation, disciplinary actions,
wage & benefit surveys; group insurance benefits selection & monitoring, employee incentive
programs, accident/incident investigation, reporting & monitoring for Workers Compensation,
review of property values, insurance coverage and premiums, and general liability issues, and
other related duties and responsibilities.
Deputy City
Manager
Shari Kamali
Personnel
Manager
Payroll &
Benefits
Administrator
Office Support
P/T
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 153
PERSONNEL DIVISION ACCOMPLISHMENTS FOR FY 2016
• Transferred Employer Time and
Attendance Systems from Executime
to ADP, a more efficient,
computerized time and attendance
software. The implementation of
ADP will continue to improve the
accuracy of employee time-reporting
and payroll calculations, and
eliminate the need for paper-based
time cards, leave applications, and
related documents.
• Provided training that will develop
skills, knowledge, abilities and
competencies in order to promote
employee and organizational growth.
• Promoted employee wellness
through different initiatives such as
Lunch n Learn events and a Fitness
Team with scheduled fitness
trainings that lead to 5K charity
events.
• Promoted effective, accurate and
informative employee evaluations
through training for managers and
senior supervisors.
• Assisted Supervisors in providing a
positive working environment.
• Revamped and revitalized the City’s
Safety Program to promote
workplace safety and reduce risk of
injury and liability throughout the
City.
PERSONNEL DIVISION OBJECTIVES FOR FY 2017
• Continue to create other Wellness
initiatives to instill a healthier style of
living for employees and families.
• Standardize all Personnel Division
Forms with the City Standardizing
initiative. Create a standard online
location for all forms to be
obtainable by staff.
• Improve communications to
Directors and/or Supervisors on
updates/changes to policies,
processes and/or procedures.
• Continue to assist departments in
obtaining monthly information on
their teams and departments in a
timely manner.
• Continue to assist Supervisors in
providing a positive working
environment.
• Continue to focus on professional
development programs designed to
improve job skills, leadership
capabilities and employee
productivity.
• Create Human Resource procedures
manual of all departments processes.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 154
PERSONNEL DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Local Background Checks Processed 55 50 50 55 60
National Background Screenings 25 25 25 55 60
New Hire Orientations 15 12 12 40 35
Employment Advertisements 8 15 15 20 20
Wellness Fairs 4 6 6 6 4
Safety Meetings 4 4 4 7 6
Wage Statements Submitted 10 8 8 12 10
Random CDL Testing 15 15 15 15 16
Filing 65 65 65 65 70
Employee Applications Received 375 350 350 400 400
Notary Services 100 105 105 0 0
Workers Compensation Claims 25 20 20 22 25
Pre-employment Physicals 15 18 18 40 35
Post Accident Drug Screenings 25 20 20 25 100
Drivers License Checks 380 300 300 300 300
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 155
PERSONNEL DIVISION BUDGET FY 2016-2017
001-1330-513
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
0011330 5131210 SALARIES - REGULAR 159,815 138,319 170,153 170,153 125,521
0011330 5131310 SALARIES - PART TIME 0 0 0 0 15,604
0011330 5132110 F.I.C.A. 12,688 11,202 13,017 13,017 10,796
0011330 5132220 ICMA CONTRIBUTION 8,093 8,556 11,911 11,911 8,786
0011330 5132310 GROUP HEALTH INSURANCE 15,347 15,231 23,574 23,574 18,050
0011330 5132410 WORKER'S COMPENSATION 334 311 428 428 423
TOTAL PERSONNEL SERVICES 196,277 173,619 219,083 219,083 179,180
0011330 5132510 UNEMPLOYMENT COMPENSATION 3,516 10,030 30,000 30,000 20,000
0011330 5132610 EMPLOYEE ASSISTANCE PROGRAM 4,745 3,700 10,000 10,000 10,000
0011330 5133160 RANDOM & PRE-EMPLOY. TESTING 6,660 10,268 8,000 8,000 15,000
0011330 5133450 CONTRACTUAL SERVICES 65,747 27,782 28,000 28,000 59,220
0011330 5134080 CITYWIDE TRAINING 10,400 14,842 18,000 18,000 10,000
0011330 5134110 POSTAGE 219 236 275 275 275
0011330 5134120 COMMUNICATION 1,814 1,736 2,160 2,160 2,160
0011330 5134510 LIABILITY INSURANCE 381,898 366,508 519,723 519,723 494,954
0011330 5134710 PRINTING- INFRASTRUCTURE 1,663 1,410 2,460 2,460 2,460
0011330 5134850 ADVERTISING-NON LEGAL 50 325 5,000 5,000 5,000
0011330 5135210 SUPPLIES 3,354 3,303 5,109 5,109 3,000
0011330 5135410 MEMBERSHIPS & SUBSCRIPTIONS 3,616 804 1,130 1,130 830
TOTAL OPERATING EXPENSES 483,682 440,944 629,857 629,857 622,899
0011330 5139920 CONTINGENCY 0 0 5,000 5,000 5,000
OTHER FUNDING SOURCE 0 0 5,000 5,000 5,000
TOTAL HUMAN RESOURCES 679,959 614,563 853,940 853,940 807,079
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 156
PERSONNEL DIVISION BUDGET HIGHLIGHTS
1210 Salaries – This line item has been decreased by $42,645 due to a restructuring of the
Personnel Division which includes the elimination of a full-time office support position.
1310 Part-Time Salaries – This line item has increased by $15,604 as a part-time position has
been added.
2510 Unemployment Compensation – The City, like most other governmental agencies, have
opted out of the State Insurance Compensation Insurance program. The City only pays
unemployment compensation benefits to eligible individuals, which have separated from the City
without cause.
4080 Citywide Training – The Citywide Training Workshops line item has been decreased by
$8,000.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 157
CODE ENFORCEMENT DIVISION
001-1640-524
MISSION
The City of South Miami Code Enforcement Division is committed to the community it serves: We
are dedicated providers of municipal services and steward of the public trust. We promote the
well-being of a community where people desire pleasant living.
Code Enforcement’s mission is to achieve code compliance by using consistent, fair and effective
means to promote, maintain and ensure a high quality of life for the community.
CODE ENFORCEMENT DIVISION FUNCTIONS
The Code Enforcement Office functions are to enforce zoning and, building codes, business tax
license Registrations, codes and regulations. To prepare, schedule and present Code
Enforcement Hearings and provide administrative support to Special Magistrate.
Deputy City
Manager
Shari Kamali
Senior Code
Enf.
Code Enf.
Officer II
Code
Enforcement
Officer I
Bus. Tax Comp
Officer
Office Support
P/T
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 158
CODE ENFORCEMENT DIVISION ACCOMPLISHMENTS FOR FY 2016
• Continue to work/educate property
owners, landlords, occupants,
renters and businesses on City’s
codes and ordinances; in order to
obtain voluntary compliance.
• Continue to conduct pro-active
property and business inspections,
which were determined to be code
future violations.
• Maintain a productive workplace: by
providing training/cross training to
promote a more productive and
efficient workforce.
• Improving the aesthetics of the City
through the use of proactive code
enforcement with a concentration on
main thoroughfares.
• Remain at the forefront of creative
and effective code enforcement by
establishing and maintaining a
proactive environment to help solve
community problems.
• Continue to undertake the lien
process in earnest.
• Continue to conduct pro-active
business inspections to ensure all
businesses pay the appropriate
payment of business tax.
• Continue to report and prepare work
orders to improve the City’s
infrastructure.
• Further develop the implementation
of a formal reporting system helpful
to identify trends and forecast needs
as well as monitor performance
within the Division.
• Follow up on open and closed cases
and compliance times.
• Continue to implement new
enforcement approaches including
the enforcement of parking lots and
landscaping, the stop and knock
policy, and create a professional and
friendly face to face enforcement in
the community.
CODE ENFORCEMENT DIVISION OBJECTIVES FOR FY 2017
• Foster citizens’ engagement and
involvement in their neighborhoods
and the community.
• Improve ways to disseminate
information to citizens.
• Provide service delivery with
unwavering integrity and ethics.
• Foster community spirit.
• To ensure safety of residents and
maintain property values of
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 159
residential and commercial
properties.
• Assure that proper building practices
are followed in construction as per
FBC Codes.
• Consistent enforcement of City’s
Ordinances and Land Development
Code.
• Educate property owners and renters
of their responsibilities to maintain
their property as it pertains to the
standards set forth in City of South
Miami codes.
• Code enforcement staff will stay
informed and educated on current
issues with code enforcement and
develops needed skills to deliver
professional services.
• Code enforcement will work in
cooperation with a variety of other
agencies and take part in community
events to serve the public.
• While serving the public, Code
Enforcement staff will treat the
public with dignity and respect, with
a positive attitude, and a
collaborative spirit.
• Code enforcement staff will develop
processes and procedures to
effectively serve the public.
CODE ENFORCEMENT DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
NEW CASES 1,000 800 842 1,000 1,100
CLOSED CASES 300 300 572 500 525
SPECIAL MAGISTRATE HEARINGS 300 150 89 100 125
LIENS RECORDED/RELEASED 40 30 87 80 75
LIEN SEARCHES 300 300 400 400 450
CITIZEN COMPLAINTS 150 200 240 200 250
BUSINESS INSPECTIONS 1,700 1,700 2,150 2,000 2100
BTRS NEW 600 600 700 500 550
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 160
CODE ENFORCEMENT BUDGET FY 2016-2017
001-1640-524
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
0011640 5241210 SALARIES - REGULAR 154,806 261,839 217,371 217,371 237,358
0011640 5241310 SALARIES - PART TIME 0 0 14,092 14,092 14,159
0011640 5241410 SALARIES - OVERTIME 0 62 0 0 0
0011640 5242110 F.I.C.A. 12,224 19,574 17,707 17,707 19,241
0011640 5242210 PENSION PLAN CONTRIBUTION 8,831 15,344 3,077 3,077 3,366
0011640 5242220 ICMA RETIREMENT 4,937 4,913 11,227 11,227 12,195
0011640 5242310 GROUP HEALTH INSURANCE 20,978 32,003 31,432 31,432 36,101
0011640 5242410 WORKER'S COMPENSATION 3,178 4,871 5,728 5,728 7,423
TOTAL PERSONNEL SERVICES 204,954 338,606 300,634 300,634 329,843
0011640 5243111 CONTRACTUAL - SPECIAL MASTER 1,350 1,425 4,800 4,800 3,600
0011640 5243450 CONTRACTUAL 4,831 6,538 20,000 20,000 10,000
0011640 5244070 TRAVEL & CONFERENCE 632 19 1,200 1,200 1,200
0011640 5244080 EMPLOYEE EDUCATION 600 165 2,415 2,415 2,415
0011640 5244110 POSTAGE 5,137 5,998 7,000 7,000 7,000
0011640 5244120 COMMUNICATION 4,546 4,512 4,920 4,920 4,920
0011640 5244515 LIABILITY INSURANCE-AUTO 0 2,265 2,265 2,265 3,030
0011640 5244710 PRINTING-INFRASTRUCTURE 940 1,180 1,640 1,640 1,640
0011640 5244920 OTHER CHARGES-LIENS 2,516 771 1,612 1,612 1,612
0011640 5245205 COMPUTER EQUIPMENT 3,708 0 1,000 1,000 1,000
0011640 5245210 SUPPLIES 2,907 3,630 3,343 3,343 3,343
0011640 5245220 UNIFORMS 1,859 203 2,000 2,000 2,000
0011640 5245230 FUEL 4,908 2,957 4,478 4,478 2,400
0011640 5245410 MEMBERSHIPS & SUBSCRIPTIONS 105 0 540 540 540
TOTAL OPERATING EXPENSES 34,039 29,663 57,213 57,213 44,700
0011640 5249920 CONTINGENCY 0 0 5,000 5,000 5,000
OTHER FUNDING SOURCE 0 0 5,000 5,000 5,000
TOTAL CODE ENFORCEMENT 238,993 368,269 362,847 362,847 379,543
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 161
CODE ENFORCEMENT DIVISION BUDGET HIGHLIGHTS
3450 Contractual Services –This line item is used to cover the cost of lot clearing, overgrown
properties, debris removal & board-ups. The amount has been decreased by $10,000.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 162
FINANCE DEPARTMENT
001-1410-513
MISSION
In a spirit of excellence, integrity, and dedication, the Finance Department is committed to
providing timely, accurate, clear and complete financial information and support to other City
Departments, citizens, and the community at large.
FINANCE DEPARTMENT FUNCTION
The Finance Department is responsible for the proper accounting of all City funds and compliance
with all applicable regulations and laws. Routine duties include processing accounts payable,
accounts receivable, central collections, general ledger fund accounting, preparation of applicable
state and federal reports, and periodic financial reports to management, administering debt
service, and investment of City funds. The Department is also responsible for the implementation
and control of the approved budget and the preparation, and disclosure of the financial
statements, including responses to the external auditors. It also provides other Departments
with financial analysis and assists with banking transactions that arise during the year.
The Division of Parking and Central Services, as well as the Management Information System
Division report under the Finance Department.
Chief Financial Officer
Alfredo Riverol, CPA, CGFM, CGMA,
Cr.FA
Office Manager
Senior Accountant
Junior Accountant Junior Accountant
Office
Support (P/T)
Procurement
Division
Management
Info. Systems
Office
Parking
Division
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 163
FINANCE DEPARTMENT ACCOMPLISHMENTS FOR FY 2016
• Continued to produce and post online
before every second regular Commission
meeting of the month the City’s monthly
finance report for the previous month.
• Assisted the City Manager in the
preparation of a balanced FY 2016
Annual Operating and Capital Budget.
• Continued to produce the
Comprehensive Annual Financial Report
(CAFR) with auditors issuing no findings.
• Produced and posted online the Popular
Annual Financial Report (PAFR).
• Obtained all three Government Finance
Officers Association (GFOA) prestigious
awards for Budget, CAFR, and PAFR;
certifying that the City’s finance reports
are being produced at the highest
standard possible.
• Posted online accurate and timely
budget and financial reports on a
monthly basis.
• Assisted the City Manager in producing
useful financial reports to successfully
negotiate a PBA upper unit and AFSCME
Union Agreements.
• Help evaluated the City Pension Plan and
propose revisions to help create a better
Pension Plan for all City Employees.
• Helped support all City Departments and
Divisions with financial advice and
guidance.
• Purchased a Parking enforcement vehicle
which will be exclusively be used for the
License Plate Recognition to identify
drivers with scofflaws (unpaid parking
tickets) and stolen vehicles.
• Successfully purchased three new Luke II
pay stations which have been installed
and operational, helping to increase
customer satisfaction.
• New Parking Spaces were added in the
City’s downtown area, helping to create
more parking options for customers.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 164
FINANCE DEPARTMENT OBJECTIVES FOR FY 2017
• Continue implementing the ACH
payment program and requiring 70% of
all active vendors to accept ACH as the
regular form of payment from the City.
• Continue to pursue implementation and
establishment of an online payment
option for certain provided City services
such as Local Business Tax, Code
Enforcement Violations, Building Permit
Renewals, etc.
• Continue to produce and post online
before every second regular Commission
meeting of the month the City’s monthly
finance report for the previous month.
• Continue to produce the Comprehensive
Annual Financial Report (CAFR) without
auditor findings.
• Obtaining all three Government Finance
Officers Association (GFOA) prestigious
awards for Budget, CAFR, and PAFR;
certifying that the City’s finance reports
are being produced at the highest
standard possible.
FINANCE DEPARTMENT ACTIVITY REPORT
ACTIVITY ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Number of Parking Decals Sold 750 1,000 1,758 1,800 2,000
Number of Cash Key Sold 1 0* 0* 0* 0*
Number of Cash Key Refills 5 0* 0* 0* 0*
Number of Payroll Periods Processed 26 N/A** N/A** N/A** N/A**
Comprehensive Annual Fin. Rep. (CAFR) 1 1 1 1 1
Popular Annual Financial Report (PFAR) 1 1 1 1 1
Number of Annual Balanced Budget 1 1 1 1 1
Number of A/P Checks Processed 3,200 3,000 2,226 2,800 2,100
* The Cash Key program was discontinued due to the implementation of the Parking Pay Stations.
** Payroll is now processed by Personnel Division and ADP.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 165
FINANCE DEPARTMENT BUDGET FY 2016-2017
001-1410-513
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
0011410 5131210 SALARIES - REGULAR 280,377 328,395 277,572 277,572 346,709
0011410 5131310 SALARIES - PART TIME 38,582 33,130 29,636 29,636 15,604
0011410 5132110 F.I.C.A. 24,451 28,077 23,501 23,501 27,717
0011410 5132210 PENSION PLAN CONTRIBUTION 11,085 10,566 3,863 3,863 4,224
0011410 5132220 DEFERRED COMPENSATION (ICMA) 11,184 10,775 14,206 14,206 17,363
0011410 5132310 GROUP HEALTH INSURANCE 26,741 27,498 31,432 31,432 45,126
0011410 5132410 WORKER'S COMPENSATION 676 778 774 774 1,087
TOTAL PERSONNEL SERVICES 393,096 439,219 380,984 380,984 457,830
0011410 5133100 PROFESSIONAL SERVICES 18,000 6,310 5,443 5,443 5,500
0011410 5133210 AUDITOR'S FEE 57,000 63,500 85,500 85,500 75,000
0011410 5133450 CONTRACTUAL SERVICES 24,321 32,288 36,860 36,860 26,860
0011410 5133459 CONTRACTUAL SERVICES- PARKING 421,120 439,656 435,768 435,768 532,600
0011410 5134070 TRAVEL & CONFERENCE 2,767 2,449 3,160 3,160 3,160
0011410 5134110 POSTAGE 5,085 6,024 7,030 7,030 7,030
0011410 5134120 COMMUNICATION 1,830 1,857 1,080 1,080 1,080
0011410 5134515 AUTO INSURANCE 0 0 0 0 1,997
0011410 5134634 MAINTENANCE COMP PROGRAMS 17,730 35,000 41,307 41,307 40,000
0011410 5134710 PRINTING- INFRASTRUCTURE 1,490 1,578 1,230 1,230 1,230
0011410 5135205 COMPUTER EQUIPMENT 0 1,300 1,960 1,960 1,960
0011410 5135210 SUPPLIES 8,528 8,649 8,810 8,810 8,900
0011410 5135230 FUEL 0 0 0 0 1,750
0011410 5135410 MEMBERSHIPS & SUBSCRIPTIONS 2,315 1,811 1,535 1,535 1,785
TOTAL OPERATING EXPENSES 560,186 600,422 629,683 629,683 708,852
0011410 5137110 DEBT SERVICE- PRINCIPAL 119,267 121,273 29,415 29,415 0
0011410 5137210 DEBT SERVICE- INTEREST 3,825 1,819 145 145 0
TOTAL DEBT SERVICE 123,092 123,092 29,560 29,560 0
0011410 5139920 CONTINGENCY 0 0 5000 0 5000
OTHER FUNDING SOURCE 0 0 5,000 0 5,000
TOTAL FINANCE 1,076,374 1,162,733 1,045,227 1,040,227 1,171,682
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 166
FINANCE DEPARTMENT BUDGET HIGHLIGHTS
1210 Salaries – This line item has been increased due to certain personnel restructuring within
Finance. The significant change within the restructuring was the conversion of a part-time
position to full-time.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 167
INFORMATION TECHNOLOGY DIVISION (ITD)
001-1340-513
MISSION
The mission of the Information Technology Division (ITD) of the City of South Miami is to provide
quality design, implementation, and support of all computer based and related technologies
necessary for the staff to perform their duties as efficiently and expediently as possible.
INFORMATION TECHNOLOGY DIVISION FUNCTION
The City’s Information Technology Division Office will be recognized among municipalities as a
premier provider of technology infrastructure and services. Our ultimate function is to make
information available anytime and anywhere.
In partnership with City departments, the Information Technology Division provides strategic
vision for effective information systems. Accomplishment of this mission will facilitate knowledge
sharing and will result in satisfied customers.
The Information Technology Division is responsible for three main initiatives: The City’s
Information Technology and Network, Cable Television Services and the City’s website.
INFORMATION TECHNOLOGY DIVISION ACCOMPLISHMENTS FY 2016
• Provide Public Wi-Fi coverage for City
Hall and Sylva Martin building.
• Connected Dante Fascell to the City’s
network infrastructure.
• Information Technology Division
expanded the broadband and network
for the new Digital Pay Station modems
communicating with the City’s Wi-Fi
network so that the credit card data can
be transmitted wirelessly through the
newly installed Wi-Fi Parking system.
This allowed the City to disconnect the
AIRCARDS and save on the monthly
recurring cellular costs.
• In an effort to address the City of South
Miami's lack of server infrastructure
redundancy, ITD deployed new VMware
virtual server environment hosted in the
Miami-Dade County, Data Center located
at 5680 SW 87 Ave. Most of the City’s
servers in the network environment
were out of warranty and had no
hardware maintenance contracts which
could have caused vital and business
critical services to be unavailable. Many
of the City’s servers have been retired,
reducing the City’s annual cost of
electricity, cooling, and annual
maintenance expenses.
• ITD properly configured Antivirus version
7.0 and deployed to City workstations
and servers. The systems now utilize
features such as Web Reputations and
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 168
Web Filtering and will automatically
deploy across the network updates.
• ITD assisted in completing the data and
networking cabling of the newly
renovated communication area within
the Police Department.
• The Installation of the new Body
Cameras upload station within the Police
Department so that officers can properly
dock their cameras after a shift and
upload without issue.
• Regular purchase of new laptops and
tablets for the Officer’s deployment in
their respective pursuit vehicles. City
attempts to regularly replace outdated
computer equipment in an effort to have
the police department function with the
most up-to-date equipment available in
the marketplace.
• With the assistance of Miami-Dade
County’s Information Technology
Department, the City has been
completing multiple network upgrades
for better communication between
Miami-Dade County and City of South
Miami, including the police department.
Better connection means better
connectivity and more reliability.
INFORMATION TECHNOLOGY DIVISION OBJECTIVES FOR FY 2017
• Provide the Community Center and
its surrounding field with internet
access free of charge to the public.
• Replace the City existing firewall with
checkpoint, hence providing greater
security.
• Help complete the installation of
ONESolution TRAKIt.
• Complete the virtual server
transition; have all data operating
from MDC Cat5 building.
• Move all of the City’s phone system
to Session Initiation Protocol (SIP),
hence reducing the overall cost of
telephone services.
• Purchase and install new Toughbook
type laptops for all the Police Patrol
Officers.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 169
INFORMATION TECHNOLOGY DIVISION BUDGET FY 2016-2017
001-1340-513
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
0011340 5133450 CONTRACTUAL SERV - INFRASTRUCT 201,228 186,240 213,000 213,000 213,000
0011340 5134632 INTERNET SERVICE 36,048 41,636 66,279 66,279 68,499
0011340 5134634 MAINTENANCE - INTERNET SERVICE 48,824 49,279 85,123 85,123 92,260
0011340 5135205 COMPUTER EQUIPMENT 31,547 6,504 11,420 11,420 18,150
0011340 5135210 SUPPLIES 3,049 2,564 9,264 9,264 9,489
TOTAL OPERATING EXPENSES 320,696 286,223 385,086 385,086 401,398
TOTAL ITD 320,696 286,223 385,086 385,086 401,398
INFORMATION TECHNOLOGY DIVISION BUDGET HIGHLIGHTS
4634 Maintenance Internet Services – This line item has been increased by $7,137 for various
maintenance servers’ agreements.
5205 Computer Equipment – This line item has increased by $6,730 for the replacement of five
computers.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 170
PROCUREMENT DIVISION
001-1320-513
MISSION
The mission of Procurement Division is to provide and ensure a high quality of service to City
Departments for the taxpayers of South Miami. This is accomplished by properly vetting
proposals leading to the awarding of contracts to highly qualified vendors who meet bid and
proposal specifications and a thorough background investigation. The Procurement Division
promises to obtain the best quality of goods and services by maximizing its purchasing power
through integrity, equality, efficiency and effectiveness.
PROCUREMENT DIVISION FUNCTION
The mission statement for the Procurement Division of the City of South Miami is to maximize the
investment of our citizens by utilizing City values including the highest level of integrity and the
best business practices, to provide goods and services to City Departments, to insure integrity,
and to maintain the highest ethical standards following the Florida Statutes, Code of Ordinance,
City Charter and Purchasing Policies.
PROCUREMENT DIVISION ACCOMPLISHMENTS IN FY 2016
• Reduced the City’s costs for the
mobile phone and air card program
by $1,000 per month.
• Coordinated and sourced equipment
to upgrade the City’s public meeting
broadcast system to eliminate
service interruptions that were
experienced during the year.
• Coordinated the completion of an
inventory of the City’s fixed assets.
Purchasing Manager
Procurement
Specialist
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 171
• Disposed of City assets declared
surplus in accordance of the City’s
surplus asset policy.
• Issued Purchase Orders for City
Departments for items more than
$1,000 in accordance with the City’s
Purchasing Policy and threshold
amounts.
• Issue formal and in-formal
solicitations supporting
department’s requirements and
objectives for goods and/or services.
PROCUREMENT DIVISION OBJECTIVES FOR FY 2017
The main goal of the Procurement Division is to improve the quality of service that we provide to
our Citizens and to the City’s Departments. We are eager to accomplish our goal in order to
operate more efficiently, by implementing the following procedures:
• Investigate on-line bid posting
services to either replace Demand
Star or, use multiple services to
promote the City’s solicitations.
• Continue to promote the use of the
“Notify Me” feature on the City’s
website to increase the visibility and
traction of formal solicitations that
are posted on the City’s website.
• Assist Departments in vendor
selection information and
expenditures with City policy and
reporting requirements to the
Commission.
• Maintain and monitor citywide fixed
assets and inventory control.
• Prepare Request for Proposals,
Request for Qualifications and Bids
for citywide requirements.
• Ensure the City maintains a fair,
open, transparent and competitive
procurement process.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 172
PROCUREMENT DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Notarizations* 150 0 0 0 0
Passport Services* N/A* 0 0 0 0
Fingerprints* 850 0 0 0 0
Background Checks* 220 0 0 0 0
No. of Total Revenue Services* 1080** 0 0 0 0
Purchase Orders Issued 350 252 205 250 256
No. of RFP's & RFQ's Issued 30 24 33 30 35
No. of Invoices Processed* 3300 0 0 0 0
*Services no longer provided
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 173
PROCUREMENT DIVISION BUDGET FY 2016-2017
001-1320-513
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
0011320 5131210 SALARIES - REGULAR 106,630 107,152 108,347 108,347 114,208
0011320 5131410 OVERTIME 4,438 5,549 6,970 6,970 6,970
0011320 5132110 F.I.C.A. 9,457 9,619 8,822 8,822 9,270
0011320 5132220 ICMA 5,515 5,630 8,072 8,072 8,482
0011320 5132310 GROUP HEALTH INSURANCE 13,437 13,579 15,716 15,716 18,050
0011320 5132410 WORKER'S COMPENSATION 225 240 216 216 343
TOTAL PERSONNEL SERVICES 139,702 141,769 148,143 148,143 157,323
0011320 5133450 CONTRACTUAL SERVICES 5,825 5,700 5,800 5,800 6,000
0011320 5134110 POSTAGE 1,923 2,070 3,000 3,000 3,000
0011320 5134120 COMMUNICATION 554 767 1,080 1,080 1,080
0011320 5134125 TELEPHONE 38,325 43,774 47,720 47,720 47,720
0011320 5134420 LEASE POSTAGE MACH 1,488 1,488 2,904 2,904 2,904
0011320 5134615 MAINT - OFFICE EQUIPMENT 1,020 1,290 1,894 1,894 1,020
0011320 5134620 MAINT-OPERATING EQUIPMENT 0 0 250 250 250
0011320 5134710 PRINT/BIND/COPYING 4,229 3,232 2,460 2,460 2,461
0011320 5134720 PRINTING-CONTRACTUAL 940 1,004 2,000 2,000 2,000
0011320 5135210 SUPPLIES 15,573 16,389 16,150 16,150 16,150
0011320 5135410 MEMBERSHIPS & SUBSCRIPTIONS 265 650 330 330 330
TOTAL OPERATING EXPENSES 70,142 76,364 83,588 83,588 82,915
0011320 5139920 CONTINGENCY 0 0 5,000 5,000 5,000
OTHER FUNDING SOURCE 0 0 5,000 5,000 5,000
TOTAL PROCUREMENT DIVISION 209,844 218,133 236,731 236,731 245,238
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 174
BUILDING DEPARTMENT
001-1610-524
MISSION
The Mission is to protect the Community from dangerous construction. The Building Department
enforces the State of Florida Building Code within the boundaries of the City of South Miami, and
collaborates with other City Departments in the enforcement of local codes.
FUNCTION
To enforce the State of Florida Building Code within the boundaries of the City of South Miami,
and collaborate with other City Departments in the enforcement of local codes. It provides fair,
consistent and equitable interpretation of codes during the review of construction documents
submitted for building permits and during the field inspection conducted for compliance. The
Department also certifies buildings upon completion and at pre-stated periods afterwards.
Building Director
Victor Citarella, PE
Permit
Coordinator
Permit
Coordinator
Chief Building
Inspector
Chief
Electrical
Inspector
(P/T)
Chief
Mechanical
Inspector
(P/T)
Chief
Plumbing
Inspector
(P/T)
Chief
Structural
Inspector
(P/T)
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 175
BUILDING DEPARTMENT ACCOMPLISHMENTS FY 2016
• Departmental staff maintained cordial
relations with developers, contractors
and city residents, providing technical
assistance and support while enforcing
the applicable State and City codes.
• Completed 100% of building plan
documents review for compliance with
the Florida Building Code within 10
working days.
• Completed 100% and documented field
building inspections within 24 hours of
the initial request.
• Continued the routine update of the
Departmental website by updating
information such as revised schedules for
permit fees and provided downloadable
applications for building permits.
BUILDING DEPARTMENT OBJECTIVES FY 2017
• Maintain high level of customer service
during the performance of its
operational duties and responsibilities.
• 100% of all building inspections
requested before 4:00 pm to be
completed and documented by the end
of the next working day.
• Continue to keep accurate records of
financial and workload parameters for
the Department.
• Make sure the inspectors have all the
necessary training to complete all the
inspections in a professional manner.
• 100% of building permit applications will
be processed within ten working days
after approvals by other Departments.
• Keep track and review all Departmental
performance parameters and submit
monthly reports.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 176
BUILDING DEPARTMENT ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
PERMITS:
Building 490 590 629 670 680
Roofing 135 155 147 180 190
Electrical 360 345 365 350 360
Mechanical 120 143 143 150 160
Plumbing 150 213 244 250 260
TOTAL PERMITS 1,255 1,446 1,528 1,600 1,650
INSPECTIONS:
Building 1,140 1,491 1,627 1,800 1,900
Roofing 550 620 561 600 700
Electrical 700 786 831 850 900
Mechanical 280 363 350 360 400
Plumbing 460 574 578 590 600
TOTAL INSPECTIONS 3,130 3,834 3,947 4,200 4,500
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 177
BUILDING DEPARTMENT BUDGET FY 2016-2017
001-1610-524
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
0011610 5241210 SALARIES - REGULAR 236,358 238,391 235,318 235,318 249,907
0011610 5241310
SALARIES - PART TIME -
INSPECTORS 136,247 138,547 138,434 138,434 143,759
0011610 5242110 F.I.C.A. 28,943 29,581 28,592 28,592 30,115
0011610 5242210
PENSION PLAN
CONTRIBUTION 0 0 0 0 0
0011610 5242220 ICMA RETIREMENT 15,361 15,551 16,472 16,472 17,494
0011610 5242310 GROUP HEALTH INSURANCE 25,795 26,471 31,432 31,432 36,101
0011610 5242410 WORKER'S COMPENSATION 5,378 5,727 6,831 6,831 8,542
TOTAL PERSONNEL SERVICES 448,082 454,268 457,079 457,079 485,918
0011610 5243150 CONTRACT INSPECTORS 2,999 2,900 3,000 3,000 3,000
0011610 5243450 CONTRACTUAL SERVICES 614 1,700 1,000 1,000 1,000
0011610 5244110 POSTAGE 145 171 200 200 200
0011610 5244120 COMMUNICATION 660 767 1,080 1,080 1,080
0011610 5244515 LIABILITY INSURANCE- AUTO 0 503 503 503 767
0011610 5244710 PRINTING - INFRASTRUCTURE 947 1,222 1,640 1,640 1,640
0011610 5245210 SUPPLIES 1,580 1,795 2,000 2,000 2,500
0011610 5245220 UNIFORMS 679 1,079 1,456 1,456 1,552
0011610 5245220 FUEL 1,314 792 1,600 1,265 1,400
0011610 5245410
MEMBERSHIPS &
SUBSCRIPTIONS 0 1,281 120 120 120
TOTAL OPERATING EXPENSES 8,938 12,210 12,599 12,264 13,259
0011610 5249920 CONTINGENCY 0 0 5,000 0 5,000
OTHER FUNDING SOURCE 0 0 5,000 0 5,000
TOTAL BUILDING DEPARTMENT 457,020 466,478 474,678 469,343 504,177
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 178
PLANNING AND ZONING DEPARTMENT
001-1620-524
MISSION
The Planning and Zoning Department is committed to providing the community with high-quality
services and programs to enhance the quality of life of the City of South Miami residents,
businesses and visitors, and to promote a well-designed, physically integrated, livable and
prosperous community. The Planning and Zoning Department provides technical support to the
City Manager, City Commission, other Departments, appointed boards, residents, the business
community and the general public on current land use and development issues.
PLANNING & ZONING FUNCTION
The Department is charged with the oversight of all inquiries pertaining to the City’s adopted land
use and zoning provisions, including but not limited to, property plat and zoning information,
Comprehensive Plan amendments, variance requests, site plan reviews, issuance of sign permits,
tree removal permits, land development regulations and code compliance activity. The review
responsibility for this division is regulated by Florida Statutes Chapters 162, 163 and 380 and
Florida Administrative Code Section 9-J5 and 9-J11 along with the City Charter and Code. These
regulations control the development and implementation of City Comprehensive Plan, including
development regulations, concurrency regulations, and other issues relating to the overall
planning and land use function.
Planning Director
Jane K Tompkins
Senior Planner/
Zoning Admin.
Senior Planner/
Zoning Admin.
Grants and Sust.
Initiatives Admin.
Office Support
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 179
PLANNING & ZONING ACCOMPLISHMENTS FY 2016
• Initiated an update of the
Comprehensive Plan and Land
Development Code.
• Prepared and adopted an
amendment to the Comprehensive
Plan to include water supply
facilities work plan, in accordance
with Chapter 163 of the Florida
Statutes.
• Collaborated with the East Coast
Greenways Alliance in their
November 2015 event, WHEELS,
which showcased bicycling and
walkability in the region.
• Processed several Land
Development Code amendments
including but not limited to a
requirement for transportation
impact analyses, outdoor
seating/dining, and criteria for the
subdivision of land.
• Oversaw the completion of the
Complete Streets Policy and Design
Standards Manual.
• Presented amendments to the
Comprehensive Plan text, the Future
Land Use Map, and the Land
Development Code to address
development issues within the
Madison Square Project.
PLANNING & ZONING OBJECTIVES FY 2017
• Continue with the implementation
of the South Miami Intermodal
Transportation Plan (SMITP) and
obtain planning assistance grants.
• Continue with the updating of the
Comprehensive Plan and revision of
the Land Development Code.
• Participate with Miami Dade County
Parks & Recreation Department,
Transit Department, and the Cities
of Miami and Coral Gables on the
development of the Underline
program.
• Prepare and file an amendment to
the Comprehensive Plan text, to
include an "educational element" in
conformance with the City's
interlocal agreement with the Miami
Dade County School Board.
• Work with the downtown
merchants and property owners to
develop a business improvement
district plan.
• Continue working with SunGard on
land-file (citywide address files)
cleanup for data conversion.
• Determine the feasibility and benefit
of Brownfield designation for certain
areas in the industrial/automotive
zone as part of the redevelopment
strategy for the area.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 180
PLANNING & ZONING DEPARTMENT ACTIVITY REPORT
ACTIVITY ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED FY
2017 FY 2013 FY 2014 FY 2015 FY 2016
Building Permits Reviewed 775 758 920 950 970
Grant Applications Prepared N/A N/A N/A 10 10
Requests for Microfilm Records* 225 0 0 0 0
Items Processed for:
Planning Board 60 25 25 35 35
Environm. Review & Preserv. Board 100 96 160 85 85
Historic Preservation Board 35 10 6 5 5
*Microfilm Projections are reported under City Clerk.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 181
PLANNING AND ZONING DEPARTMENT BUDGET FY 2016-2017
001-1620-524
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
0011620 5241210 SALARIES - REGULAR 229,999 199,860 282,576 282,576 323,069
0011620 5241310 SALARIES - PART TIME 0 0 0 0 0
0011620 5242110 F.I.C.A. 18,061 15,708 21,617 21,617 24,715
0011620 5242210 PENSION PLAN CONTRIBUTION 8,921 8,503 3,202 3,202 3,401
0011620 5242220 ICMA RETIREMENT 9,348 9,437 15,629 15,629 18,206
0011620 5242310 GROUP HEALTH INSURANCE 22,635 27,135 39,290 39,290 45,126
0011620 5242410 WORKER'S COMPENSATION 454 472 712 712 969
TOTAL PERSONNEL SERVICES 289,418 261,115 363,026 363,026 415,486
0011620 5243100 PROFESSIONAL SERVICES 0 0 440 440 440
0011620 5243450 CONTRACTUAL SERVICES 21,290 57,810 200,000 200,000 100,000
0011620 5243480 MICROFILMING - DIGITIZING 0 0 0 0 0
0011620 5244070 TRAVEL & CONFERENCE 528 401 1,400 1,400 1,400
0011620 5244110 POSTAGE 1,492 1,944 2,500 2,500 2,500
0011620 5244120 COMMUNICATION 1,736 1,200 3,720 3,720 3,720
0011620 5244515 LIABILITY INSURANCE - AUTO 0 503 503 503 477
0011620 5244620 MAINTENANCE-OPER EQPT. 1,812 3,523 5,500 5,500 5,500
0011620 5244634 MAINTENANCE-INTERNET SOFTWARE 0 0 4,000 4,000 4,000
0011620 5244710 PRINTING-INFRASTRUCTURE 2,837 2,338 1,640 1,640 1,640
0011620 5244910 LEGAL ADS 3,585 7,299 6,588 6,588 6,588
0011620 5245205 COMPUTER-EQUIPMENT 320 880 2,000 2,000 2,000
0011620 5245210 SUPPLIES 3,681 2,019 2,526 2,526 2,526
0011620 5245230 FUEL 118 71 144 98 126
0011620 5245410 MEMBERSHIPS & SUBSCRIPTIONS 1,333 919 1,315 1,315 1,930
TOTAL OPERATING EXPENSES 38,732 78,907 232,276 232,230 132,847
0011620 5249920 CONTINGENCY 0 0 5,000 0 5,000
OTHER FUNDING SOURCE 0 0 5,000 0 5,000
TOTAL PLANNING & ZONING 328,150 340,022 600,302 595,256 553,333
PLANNING & ZONING DEPARTMENT BUDGET HIGHLIGHTS
3450 Contractual Services – This line item has decreased by $100,000, as the Land Development
Code Evaluation and Revamp funds were committed in FY 2015-2016.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 182
PUBLIC WORKS DEPARTMENT
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 183
PUBLIC WORKS ORGANIZATIONAL CHART
Public Works
Public Works
Director
Kelly Barket,Jr
Superintendent
Streets &
Landscaping
Maintenance
Worker II
Maintenance
Worker II
Maintenance
Worker II
Maintenance
Worker I
Maintenance
Worker I
Maintenance
Worker I
Solid Waste
Garbage
Collection
Lead Worker II
Heavy Equipment
Operator
Heavy
Equipment
Operator
Heavy Equipment
Operator
Heavy Equipment
Operator
Heavy Equipment
Operator
Heavy Equipment
Operator
Trash Collection
Waste Coll. Driver
Waste Coll. Driver
Waste Coll. Driver
Motor Pool
Division
Motor Pool
Supervisor
Auto Mechanic
Auto Mechanic
Building
Maintenance
Lead Worker II
Maintenance
Worker II
Eng. & Const. Capital Impr.
Project Mgr.
Associate Proj.
Engineer
Administrative
Assistant
Office Support
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 184
PUBLIC WORKS OFFICE OF THE DIRECTOR
001-1770-519
The Public Works Department is organized into administration staff, management personnel and
five divisions: (1) Solid Waste; (2) Streets and Landscaping; (3) Building Maintenance; (4) Motor
Pool; and (5) Engineering and Construction. Each Division plays a critical role in providing
comprehensive services to maintain and improve the needs of the City, as well as providing
support to all City Departments and Divisions.
MISSION
To support and enhance a high quality of life for the City's residents, businesses and visitors by
providing well planned, environmentally sensitive, cost effective, infrastructure and services to
promote public safety, transportation and economic growth; to respond and aid in recovery from
emergencies by providing and managing public works service; to foster effective oversight of the
Department of Public Works including Engineering and Construction, Street Services, Street
Lighting and Solid Waste.
PUBLIC WORKS OFFICE OF THE DIRECTOR FUNCTION
The Department’s administration staff and management is the key line of communication for all
inquiries on Department’s services and resources. The Department’s administration staff tends
to a wide range of residents’ inquiries, such as solid waste collection schedules, street light
outages, traffic light malfunctions, damaged traffic signs, road hazards, construction activities,
Miami Dade County recycling program, and others. The administration and management staff
handles Department events and administers the budget for all Divisions, Documents payroll, and
processes requisitions for vendors’ purchase orders. The Department’s management personnel
oversee all Department functions and manpower and obtain bids, negotiate and administer
contracts for outsourcing services.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 185
PUBLIC WORKS OFFICE OF THE DIRECTOR ACCOMPLISHMENTS FOR FY 2016
• Managed the department’s
Operations.
• Completed the 40 year certification
for City Hall, Head Start and Sylva
Martin buildings as notified by
Miami-Dade County. The finalized
report was submitted to the City’s
Building Department to complete the
process.
• Continued the compound cleaning
project to rid the department’s
surplus items. Such as items to
auction or proper destruction.
• Maintained the City’s storage facility
in the Public Works Compound for
better access and display of storage
contents.
• Upgraded the administrative area
with equipment providing a more
efficient and effective work area. The
upgrade included the replacement of
broken and outdated equipment.
• Repaired the security monitoring
system at the Public Works
Compound.
• The Department had timely hires in
replacing several departing
employees resulting in minimal
overtime cost.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 186
PUBLIC WORKS OFFICE OF THE DIRECTOR OBJECTIVES FOR FY 2017
• Reduce operation costs through
competitive bidding and negotiation on
purchases and services.
• Implement Florida Green Local
Government Standards at Public Works
and all other departments in accordance
with the suggested criteria of the Florida
Green Building Coalition and
recommendation of the City’s Green
Task Force.
• Promote seasonal events such as Public
Works Weeks, Water Day, Earth Day and
Arbor Day as well as any other City
organized events.
• Enhance department’s performance by
using team building and promoting
departmental values, goals and direction.
Continue to improve internal
communications.
• Improve cooperation with other
Departments by adhering to established
departmental schedule in providing
timely responses.
• Increase public safety – Public Works can
be significant in addressing many general
safety and quality of life issues affecting
our neighborhoods through new signage
replacing old outdated signage.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 187
PUBLIC WORKS OFFICE OF THE DIRECTOR BUDGET 2016-2017
001-1770-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
0011770 5191210 SALARIES - REGULAR 155,093 170,373 162,823 162,823 171,343
0011770 5192110 F.I.C.A. 11,002 12,065 12,456 12,456 13,108
0011770 5192210 PENSION PLAN CONTRIBUTION 8,010 4,639 0 0 0
0011770 5192220 ICMA 9,132 9,842 11,398 11,398 11,994
0011770 5192310 GROUP HEALTH INSURANCE 18,022 19,580 23,574 23,574 27,076
0011770 5192410 WORKER'S COMPENSATION 355 344 410 410 514
TOTAL PERSONNEL SERVICES 201,614 216,843 210,661 210,661 224,035
0011770 5194070 TRAVEL & CONFERENCES 12 0 500 500 380
0011770 5194080 EMPLOYEE EDUCATION 291 380 380 380 500
0011770 5194110 POSTAGE 90 0 0 0 0
0011770 5194120 COMMUNICATION 532 767 1,080 1,080 1,080
0011770 5194540 BOILER & MACHINERY INSURANCE 0 0 2,000 2,000 2,000
0011770 5194710 PRINTING- INFRASTRUCTURE 3,791 2,808 4,920 4,920 4,920
0011770 5195205 COMPUTER EQUIPMENT 0 0 0 0 1,000
0011770 5195210 SUPPLIES 987 911 1,000 1,000 1,000
0011770 5195270 PERMITS 925 925 925 925 925
0011770 5195410 MEMBERSHIPS & SUBSCRIPTIONS 0 0 500 500 500
TOTAL OPERATING EXPENSES 6,628 5,791 11,305 11,305 12,305
TOTAL OFFICE OF THE DIRECTOR 208,242 222,634 221,966 221,966 236,340
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 188
PUBLIC WORKS BUILDING MAINTENANCE DIVISION
001-1710-519
MISSION
The Division’s mission is to maintain and enhance the quality of life in our city through
resourceful maintenance and operation of a safe civic infrastructure, providing City residents,
visitors, neighborhoods and businesses with efficient, quality service necessary to support the
growing demands of the community.
BUILDING MAINTENANCE DIVISION FUNCTION
Building Maintenance Division is responsible for: performing maintenance and improvements to
all public buildings and facilities; management and maintenance of burglar and fire alarm
protection systems; performing carpentry, electrical, plumbing, painting, roofing, and masonry
work; maintenance of mechanical equipment (elevators. A/C units; etc.), hard floors, windows
and doors; inspecting and implementing ADA; performing fire and building corrective measures.
BUILDING MAINTENANCE DIVISION ACCOMPLISHMENTS FOR FY 2016
• Installed additional numbering and signs
for Parking System.
• Provided infrastructure upgrades, repairs
and modifications at Police Department.
• Pressure cleaned and paint exterior walls
at City Hall & Police Department.
• Cleared the staging area at Public Works
Facility in preparation of the hurricane
season.
• Completed electrical repairs for
Downtown lighting.
• Repaired existing uplifting accent lighting
system in the median in front of City Hall.
• Completed major repairs to the fish pond
in front of City Hall.
• Relocated electrical junction boxes in
preparation for the Dorn Avenue rubber
mulch project.
• Installed an upgraded electrical circuit
board in the IT room at City Hall.
• Repaired & programmed all sprinkler
systems located at Public Works yard.
• Installed and upgraded electrical panel
for the roll call room in the Police
Department.
• Assisted in the renovation of the Dante
Fascell Park office project.
• Coordinated the removal of a damaged
electrical pole on Dorn Avenue.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 189
• Installed new electrical conduit, weather
guard & electrical connection to new
electrical pole on Dorn Avenue.
• Installed missing plate cover on exposed
wired on Church Street decorative light
pole.
• Repaired existing uplifting accent lighting
system in the median in front of City Hall.
• Coordinate & make repairs to the fire
damaged restrooms at Fuchs Park.
• Repaired & installed new sprinkler
system at Public Works.
• Renovated Public Works Office &
Assembly Room.
BUILDING MAINTENANCE DIVISION OBJECTIVES FOR FY 2017
• Coordinate annual Fire Extinguisher
Inspections of all City facilities.
• Coordinate additional inspections
throughout City Facilities.
• Purchase & install two new A/C units in
the Police Department.
• Purchase & install one new 40 ton A/C
unit in the Community Center.
BUILDING MAINTENANCE DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2013
ACTUAL
FY 2014
ACTUAL
FY 2015
PROJECTED
FY 2016
ESTIMATED FY
2017
Changing AC Filters 537 537 744 954 954
Unscheduled Repairs and Work Requests 1120 1120 1225 1087 1110
Cleaning of Fish Pond 52 26 24 12 12
Re-Certification of all City facilities fire extinguishers N/A N/A 77 68 70
Changing of water filters N/A N/A 8 10 10
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 190
PUBLIC WORKS BUILDING AND MAINTENANCE BUDGET FY 2016-2017
001-1710-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
0011710 5191210 SALARIES - REGULAR 71,982 72,724 71,737 71,737 76,585
0011710 5191410 OVERTIME 1,080 1,929 4,000 4,000 4,000
0011710 5192110 F.I.C.A. 6,460 6,667 5,794 5,794 6,165
0011710 5192210 PENSION PLAN CONTRIBUTION 11,735 11,234 4,090 4,090 4,330
0011710 5192310 GROUP HEALTH INSURANCE 12,866 14,302 15,716 15,716 18,050
0011710 5192410 WORKER'S COMPENSATION 2,257 2,399 2,861 2,861 3,610
TOTAL PERSONNEL SERVICES 106,380 109,255 104,198 104,198 112,740
0011710 5193450 CONTRACTUAL SERVICES 82,546 73,850 81,440 81,440 81,440
0011710 5194070 TRAVEL AND CONFERENCE 0 0 250 250 0
0011710 5194080 EMPLOYEE EDUCATION 0 0 200 200 450
0011710 5194120 COMMUNICATION 386 466 780 780 780
0011710 5194310 UTILITES-ELECTRIC 112,960 107,296 114,000 114,000 121,100
0011710 5194320 UTILITIES-WATER 26,159 57,906 40,000 40,000 40,000
0011710 5194620 MAINT & REPAIR OPER EQUIP 0 0 2,145 2,145 2,145
0011710 5194670 MAINT & REPAIR-GDS & STRUCT 61,487 80,151 62,000 62,000 62,000
0011710 5195210 SUPPLIES 10,840 20,615 20,000 20,000 20,000
0011710 5195220 UNIFORMS 647 591 800 800 800
TOTAL OPERATING EXPENSES 295,025 340,875 321,615 321,615 328,715
0011710 5199920 CONTINGENCY 0 0 5,000 5,000 5,000
OTHER FUNDING SOURCE 0 0 5,000 5,000 5,000
TOTAL BUILDING MAINTENANCE 401,405 450,130 430,813 430,813 446,455
BUILDING MAINTENANCE DIVISION BUDGET HIGHLIGHTS
4310 Utilities-Electricity – This line item has been increased by $7,100 to cover expected
increases in the cost of electrical services.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 191
PUBLIC WORKS SOLID WASTE DIVISION
001-1720-534
MISSION
Solid Waste Division is committed to providing cost effective management of solid waste
materials generated within the City for the protection of health, safety and welfare of the public
and the environment.
SOLID WASTE DIVISION FUNCTION
Solid Waste Division is responsible for: providing garbage and trash removal services for
residents; issuing excess trash notices; assisting City residents with the Miami Dade County
recycling program; filling of trash holes; installation of “no dumping” signs, as required;
installation and/or removal of event banners; and solid waste collection after special city events.
SOLID WASTE DIVISION ACCOMPLISHMENTS FOR FY 2016
• Increased trash hole fill-in frequency.
• Filled trash holes with recycled
asphalt pavement (RAP) which lasts
longer and has a better appearance.
• Trained two new crane operators.
• Closed off two illegal trash dump
sites, reducing the amount of trash
hauled to the dump center.
• Completed tree pruning project
throughout the City.
SOLID WASTE DIVISION OBJECTIVES FOR FY 2017
• Continue to provide staff with the
necessary training in order to provide
a high level of services to the city
residents.
• Continue to fill trash holes with the
recycled asphalt pavement (RAP)
material.
• Reduce cost of operation and
dumping fees with alternative
methods and recycling.
• Continue to upgrade fleet to
establish dependable and efficient
trucks and heavy equipment.
• Promote recycling to save tipping
fees and benefit the environment.
• Reduce the overtime by providing
proper staffing levels.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 192
SOLID WASTE DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2017 FY 2013 FY 2014 FY 2015 FY 2016
Garbage [tons] 3057 3057 3094 2010 2552
Trash [tons] 6240 6250 6940 8196 7996
Excess Trash Pickups 96 82 63 75 72
Filling of Trash Holes 465 430 408 373 355
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 193
PUBLIC WORKS SOLID WASTE DIVISION BUDGET FY 2016-2017
001-1720-534
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
0011720 5341210 SALARIES - REGULAR 362,645 367,301 321,251 321,251 347,750
0011720 5341410 OVERTIME 4,771 6,263 7,000 7,000 8,000
0011720 5342110 F.I.C.A. 27,949 28,245 25,111 25,111 28,538
0011720 5342210 PENSION PLAN CONTRIBUTION 39,653 30,745 8,427 8,427 9,155
0011720 5342220 ICMA 1,857 5,048 11,564 11,564 12,349
0011720 5342310 GROUP HEALTH INSURANCE 54,645 53,246 70,722 70,722 81,227
0011720 5342410 WORKER'S COMPENSATION 35,956 35,374 35,700 35,700 45,804
TOTAL PERSONNEL SERVICES 527,476 526,222 479,775 479,775 532,823
0011720 5343470 INTERLOCAL AGREEMENT-RECYCLING 86,931 88,609 91,150 91,150 91,150
0011720 5344070 TRAVEL & CONFERENCE 25 78 0 0 0
0011720 5344080 EMPLOYEE EDUCATION 296 279 300 300 300
0011720 5344340 REFUSE DISPOSAL FEE 694,499 728,758 678,300 678,300 708,300
0011720 5345210 SUPPLIES 8,500 8,498 28,000 28,000 78,000
0011720 5345220 UNIFORMS 3,316 3,107 4,000 4,000 4,000
TOTAL OPERATING EXPENSES 793,567 829,329 801,750 801,750 881,750
TOTAL SOLID WASTE 1,321,043 1,355,551 1,281,525 1,281,525 1,414,573
SOLID WASTE DIVISION BUDGET HIGHLIGHTS
4340 Refuse Disposal Fee – This line item was increased by $30,000 due to an increase of the
Residential Refuse Disposal fee by Miami-Dade County.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 194
PUBLIC WORKS STREETS & LANDSCAPING DIVISION
001-1730-541
MISSION
In the spirit of cooperation with other City Departments and agencies, the Street Maintenance
and Landscaping Division’s mission is to provide a safe and clean environment for the community
and to promote a culture of value and accountability.
STREETS AND LANDSCAPING DIVISION FUNCTION
Streets and Landscaping Division is responsible for maintaining of City streets and street
landscaping; mowing and fertilization of City’s public right-of-ways and public facility grounds;
litter pick-up; citywide tree trimmings; installation and repair of street signs; repairs of potholes;
citywide street sweeping; graffiti removal; curb painting; parking and pavement marking;
sidewalk pressure cleaning; street light inspections; citywide storm drain inspections; supervising
storm drain pipe cleaning; inspections of illicit discharges; canal litter and debris cleaning, as
needed; sidewalk and curb repairs; management of irrigation systems citywide; and seasonal city
decorations.
STREETS AND LANDSCAPING DIVISION ACCOMPLISHMENTS FOR FY 2016
• Stripping of parking spaces throughout
the City.
• Planted new plants & installed Palm
Trees in the Downtown Area & Sunset
Drive.
• Beautification project of 64 Street & 59
Place.
• Installation of “Impatiens” & “Annuals”
around traffic circles throughout the City.
• Delivery & Installation of Composting
Bins for new Composting Program.
• Continue with program to maintain
downtown South Miami and other areas
free from graffiti, pressure cleaning and
gum removal.
• Completed debris removal project
throughout the City’s canals and provide
better equipment for the removal
process of debris.
• Completed inspection of the City’s Storm
Water System as required by NPDES
Storm Water Permit.
• Coordinated & assisted with the cleaning
of storm water drains and pipes as a
result of inspections.
• Assisted with the installation of the
Downtown lighting system.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 195
• Continued maintenance of sidewalks
throughout the city to remove trip
hazards and reduce sidewalk repairs.
• Harmonizing sidewalks with existing
swale elevations.
• Continued with the installation of
banners for approved events within the
City.
• Continue a downtown Landscape
Beautification & Maintenance
Improvement Program.
• Removed the rusty & broken tree grates
surrounding the landscaping on Dorn
Avenue.
• Completed the rubber mulch installation
on Dorn Avenue.
• Assisted in the Dante Fascell
improvements & landscape
beautification project.
STREETS AND LANDSCAPING DIVISION OBJECTIVES FOR FY 2017
• Continue to stripe parking spaces as
needed.
• Trim trees as needed throughout the City
in various locations.
• Work with the new Grant Writer to
search and apply for grants to continue
more landscaping projects.
• Increase overall roadway safety by
performing timely repair of potholes and
removal of debris & other dangerous
objects from the right of way.
• Continue to monitor street lighting to
facilitate FPL’s repairs and upgrade of
areas with low lighting.
• Monitor yearly maintenance of
easement and high trees under power
lines.
• Coordinate the yearly maintenance
agreement with outside vendor on the
annual contract for median landscape
maintenance agreement in conjunction
with FDOT reimbursement program.
• Continue to assist with the City’s tree
planting initiatives.
• Reduce the overtime by providing proper
staffing levels.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 196
STREETS & LANDSCAPING DIVISION ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Mowing of City Facilities & Locations 75 75 75 78 78
Sweeping of Streets [miles] 2645 2645 2645 2645 2645
Pressure-Cleaning of Sidewalks 56 56 55 52 52
Inspection of Storm Drains 500 836 836 800 800
Cleaning of Drainage Pipes [feet] 800 1993 1050 1550 1500
Cleaning of Storm Drains 50 52 60 100 90
Citywide Insp. of Street Lights & Downtown Lighting 18 18 24 52 52
Removal of Graffiti 328 330 260 227 200
Trimming of Street Trees 405 405 416 408 400
Installation & Repair of Street Signs 115 100 96 97 100
Citywide Repair of Potholes 155 135 108 87 90
Installation & Removal of Banners 150 130 110 98 95
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 197
PUBLIC WORKS STREETS & LANDSCAPING DIVISION BUDGET FY 2016-2017
001-1730-541
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
0011730 5411210 SALARIES - REGULAR 197,237 174,572 220,315 220,315 248,416
0011730 5411410 OVERTIME 2,091 3,755 0 0 5,000
0011730 5412110 F.I.C.A. 15,312 14,258 16,854 16,854 19,386
0011730 5412210 PENSION PLAN CONTRIBUTION 19,707 14,451 6,548 6,548 7,547
0011730 5412220 ICMA 1,139 2,680 6,933 6,933 7,508
0011730 5412310 GROUP HEALTH INSURANCE 38,594 49,490 55,006 55,006 63,176
0011730 5412410 WORKER'S COMPENSATION 14,470 12,653 19,102 19,102 25,517
TOTAL PERSONNEL SERVICES 288,550 271,859 324,758 324,758 376,550
0011730 5413450 CONTRACTUAL SERVICES 25,462 27,875 40,000 40,000 35,000
0011730 5414070 TRAVEL AND CONFERENCE 0 61 300 300 300
0011730 5414080 EMPLOYEE EDUCATION 291 692 700 700 700
0011730 5414120 COMMUNICATION 618 466 780 780 1,080
0011730 5414625 LANDSCAPE MAINTENANCE 23,777 30,488 51,220 51,220 40,000
0011730 5414640 MAINT & REP.STREETS & PARKWYS 6,004 10,118 12,800 12,800 12,800
0011730 5414650 ELECTRICITY-STREET LIGHTS 103,000 98,481 106,000 106,000 146,000
0011730 5414670 MAINT & REP-GDS & STRUCT 2,282 4,065 10,500 10,500 10,500
0011730 5415210 SUPPLIES 2,913 3,399 3,400 3,400 3,400
0011730 5415220 UNIFORMS 2,607 3,184 3,500 3,500 3,500
0011730 5415245 TOOLS 336 0 500 500 500
TOTAL OPERATING EXPENSES 167,290 178,829 229,700 229,700 253,780
TOTAL STREET MAINTENANCE 455,840 450,688 554,458 554,458 630,330
STREETS AND LANDSCAPING DIVISION BUDGET HIGHLIGHTS
3450 Contract Services – This line item has been reduced by $5,000 due to a decrease in the cost
of landscape maintenance of City medians.
4625 Landscape Maintenance – A decrease of $11,220 is due to the elimination of the purchase
of dual garbage containers.
4650 Electricity Street Lights – An additional $40,000 has been allocated to cover the expected
cost increase of street light electricity.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 198
PUBLIC WORKS MOTOR POOL DIVISION
001-1760-519
MISSION
The Division provides preventive maintenance and repair of public works automotive and
mechanical equipment that will protect the public’s investment in these resources as well as to
provide safe and dependable units for City personnel to perform their duties effectively with
minimum downtime to vehicles.
MOTOR POOL DIVISION FUNCTION
Equipment Maintenance (Motor Pool) Division is responsible for: maintaining and servicing the
City’s entire vehicular fleet and equipment; performing preventative vehicle maintenance;
managing and maintaining vehicle inventory as well as fuel inventory; arranging for underground
fuel storage tank inspections; purchasing and managing our heavy equipment City fleet;
responsible for Landscape maintenance of mower, saws, tools and other lawn equipment;
monitor fuel system and conducts fuel level checks.
MOTOR POOL DIVISION ACCOMPLISHMENTS FOR FY 2016
• Coordinated auction activities with
Central Services to reduce aging fleet
and equipment.
• Evaluate fleet inventory and performed
preventive maintenance to ensure that
vehicles are operating at maximum
capacity.
• Upgraded the Motor Pool with the
purchase of several new tools and
equipment. This enabled staff to
effectively and efficiently make
necessary repairs to vehicles and heavy
equipment.
• Motor Pool staff attended several repair
and maintenance trainings concerning
the City’s fleet.
• Continues with removal of truck tire
cylinders as opposed to contracting it
out.
• Perform additional repairs on Heavy
Duty trucks not previously repaired by
the Motor Pool (such as: A/C,
transmissions, brakes, engine removals &
front-end repairs.)
• Removing inter-coolers from Heavy Duty
trucks.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 199
MOTOR POOL DIVISION OBJECTIVES FOR FY 2017
• Reduce fuel consumption as well as
emission by replacing older vehicles.
• Research for better fuel distribution
system to facilitate accurate control of
gasoline and diesel with fleet
management.
• Research technologies for vehicles with
alternative propulsions, such as electric,
natural gas and hybrids.
• Increase schedule maintenance
performance by using inspections of
vehicles at the motor pool for other
services.
• Continue to attend several repair and
maintenance trainings concerning the
City’s fleet.
• Replace A/C refrigeration through A/C
recovery system.
MOTOR POOL ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Motor Pool Scheduled & Unscheduled
Services 270 229 1300 1857 1850
Motor Pool Road Call/Emerg. Serv. 70 70 156 54 60
Motor Pool Warranty Service 23 19 36 21 20
Generator Inspections N/A N/A 208 208 208
Fuel Level Checks N/A N/A 116 156 160
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 200
PUBLIC WORKS MOTOR POOL DIVISION BUDGET FY 2016-2017
001-1760-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
0011760 5191210 SALARIES - REGULAR 124,230 121,063 125,831 125,831 134,978
0011760 5191410 OVERTIME 744 426 3,500 3,500 4,000
0011760 5192110 F.I.C.A. 8,617 8,246 9,894 9,894 10,632
0011760 5192210 PENSION PLAN CONTRIBUTION 14,513 13,834 5,058 5,058 5,464
0011760 5192220 ICMA 1,148 1,926 2,496 2,496 2,604
0011760 5192310 GROUP HEALTH INSURANCE 17,199 14,639 23,574 23,574 27,076
0011760 5192410 WORKER'S COMPENSATION 2,965 3,153 3,760 3,760 4,784
TOTAL PERSONNEL SERVICES 169,416 163,287 174,113 174,113 189,538
0011760 5194070 TRAVEL AND CONFERENCE 0 350 350 350 0
0011760 5194080 EMPLOYEE EDUCATION 0 0 0 0 350
0011760 5194120 COMMUNICATION 489 466 780 780 780
0011760 5194515 LIABILITY INSURANCE-AUTO 0 41,368 41,368 41,368 31,634
0011760 5194620 MAINT & REP-OPERAT EQUIP 0 400 400 400 41,056
0011760 5194680 MAINT & REP-OUTSIDE SER. 62,493 69,953 72,000 72,000 72,000
0011760 5195220 UNIFORMS 2,150 1,686 3,000 3,000 3,000
0011760 5195230 FUEL & LUB. 161,978 109,370 183,944 154,680 162,451
0011760 5195240 PARTS 59,090 55,994 56,000 56,000 56,000
0011760 5195245 OPERATING TOOL 590 583 600 600 600
0011760 5195250 TIRES 27,728 27,523 28,000 28,000 36,994
0011760 5195260 CHEMICALS/SUPPLIES 1,821 3,720 1,800 1,800 1,800
TOTAL OPERATING EXPENSES 316,339 311,413 388,242 358,978 406,665
TOTAL MOTOR POOL 485,755 474,700 562,355 533,091 596,203
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 201
PUBLIC WORKS ENGINEERING AND CONSTRUCTION
DIVISION
001-1790-519
MISSION
To provide citizens with professional engineering services in support of information collection and
archiving, planning, permitting, design and administration of all public infrastructure construction
programs; provide engineering and technical services, construction administration, inspection
and quality assurance for all infrastructure construction projects.
ENGINEERING AND CONSTRUCTION DIVISION FUNCTION
Engineering and Construction Division is responsible for managing the City’s Capital Improvement
Plan, which mainly includes projects involving traffic calming; drainage; roadways; sidewalks; and
street lighting; performing stormwater utility activities; assisting Planning Department in the
City’s flood/community rating system; assisting the public with inquiries related to design and
construction activities; administering public workshops for City projects; reviewing engineering
plans from consultants and contractors per City standards; directing City engineering consultants
and contractors; issuing RFP’s for design and bids for construction; coordinating efforts with other
governmental agencies; issuing permits for construction within public right of way; reporting
traffic concerns from residents to Miami Dade County and FDOT; managing State annual National
Pollutant Discharge Elimination System (NPDES) permit for City stormwater systems; maintaining
and updating City master plans for stormwater, maintaining as-built records; establishing traffic
studies to implement traffic calming projects; monitoring and managing emergency hurricane
debris clearance and removal; manage canal routine maintenance contracts with Miami-Dade
County and grant funds project reporting.
ENGINEERING AND CONSTRUCTION DIVISION ACCOMPLISHMENTS
FOR FY 2016
• Completed and submitted the National
Pollutant Discharge System (NPDES)
Municipal Separate Storm Sewer System
(MS4) Report to Florida Department of
Environmental Protection.
• Continued sidewalk repairs throughout
the City.
• Performed road resurfacing projects at
the following locations:
− SW 61 AVE (SW 40 & SW 44 ST)
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 202
− SW 58 ST (62 PL to 62 AVE)
− SW 66 AVE & SW 50 TR (51 TR to
67 AVE)
− SW 81 ST (62 AVE to 60 AVE)
− SW 60 AVE (SW 76 ST to SW 78
ST)
• Completed the SW 78th Street Drainage
& Roadway Improvement project,
located between the Dog Park and SW
63rd Avenue.
• Completed sidewalk connection,
drainage improvements and resurfacing
on SW 78th Street, between SW 63rd
Avenue and SW 62nd Avenue, and
resurfacing along SW 62nd Avenue from
US 1 and SW 78th Street.
• Completed roadway improvements on
SW 42 ST.
• Continued installation of four new bus
shelters.
• Performed new striping throughout the
City.
• Began design on SW 64th Street Bike
Lane & Road Improvements.
• Completed design of entry welcome
signs.
• Installed pedestrian crosswalk signs.
• Continued to provide cleaning
maintenance for stormwater inlets
throughout the City.
• Completed Sanitary Sewer Master Plan.
• Completed construction Twin Lakes
Drainage Improvement project.
• Managed the renovation and ADA
compliance of the Dante Fascell
restroom facilities.
• Managed the design and construction of
the Dante Fascell drainage
improvements along the tennis courts to
alleviate clay contaminants along green
areas.
• Managed the renovation and ADA
compliance of the Palmer Park restroom
facilities.
• Managed the renovation of the Palmer
Park concession stand.
• Completed construction of Mango
Terrace Traffic calming devices.
• Continued with the fabrication and
installation of new street name signs.
• Completed the design for roadway &
drainage improvements in multiple
locations.
• Completed SW 74th Terrace Roadway
and Drainage improvements.
• Coordinated with the Grants
Administrator and provided technical
support for the application of several
grants.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 203
ENGINEERING AND CONSTRUCTION DIV OBJECTIVES FOR FY 2017
• Continue to implement traffic calming
devices throughout the City.
• Perform drainage improvements
throughout the City.
• Implement recommendations from the
South Miami Intermodal Transportation
Plan.
• Continue road resurfacing and
reconstruction.
• Continue sidewalk improvements and
repairs.
• Continue to provide transit facility
improvements throughout the City.
• Commence design for Citywide sewer
upgrades.
ACTIVITY
ACTUAL ACTUAL ACTUAL PROJECTED ESTIMATED
FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Mgmt. of Construction Projects 20 20 25 25 38
Permits Issued 37 93 104 130 100
Permits Handled 45 100 115 140 110
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 204
PUBLIC WORKS ENGINEERING & CONSTRUCTION DIVISION BUDGET 2016-2017
001-1790-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
0011790 5191210 SALARIES & WAGES - REGULAR 108,601 134,094 133,075 133,075 147,551
0011790 5192110 F.I.C.A. 8,613 10,754 10,180 10,180 11,288
0011790 5192210 PENSION PLAN CONTRIBUTION 6,458 6,156 2,251 2,251 2,629
0011790 5192220 ICMA 4,391 6,446 6,397 6,397 6,794
0011790 5192310 GROUP HEALTH INSURANCE 10,337 13,086 15,716 15,716 18,050
0011790 5192410 WORKER'S COMPENSATION 256 280 247 247 437
TOTAL PERSONNEL SERVICES 138,656 170,816 167,866 167,866 186,749
0011790 5193450 CONTRACTUAL SERVICES 8,675 15,750 40,000 40,000 40,000
0011790 5194070 TRAVEL & CONFERENCE 382 40 500 500 500
0011790 5194080 EMPLOYEE - EDUCATION 1,500 0 1,400 1,400 1,080
0011790 5194120 COMMUNICATION 618 767 1,584 1,584 1,584
0011791 5195205 COMPUTER EQUIPMENT 0 5,100 0 0 300
0011790 5195210 SUPPLIES 911 2,065 2,500 2,500 2,550
0011790 5195410 MEMBERSHIPS & SUBSCRIPTIONS 0 1,478 1,330 1,330 950
TOTAL OPERATING EXPENSES 12,086 25,201 47,314 47,314 46,964
TOTAL ENGINEERING & CONSTRUCTION 150,742 196,017 215,180 215,180 233,713
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 205
POLICE DEPARTMENT
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 206
POLICE ORGANIZATIONAL CHART
Chief of Police
Rene Landa
Assistant Chief of
Police
Captain
Operations
Bureau
Criminal
Investigations
Division
Lieutenant
Sergeant
Special Invest.
Unit
(SIU)
VIN
HIDTA
General
Investigations
(GIU)
Dept. Secretary Uniform Patrol
Division
2 Lieutenants
Sergeant
A Shift
Sergeant
B Shiftl
Sergeant
C Shift
Relief Sergeant
Patrol K9 Unit Reserves CRA Officers
Captain
Administration
Bureau
Communications
Division
Comm. Manager
Comm.
Coordinator
A Shift
B Shift
C Shift
Admin. Assistant Support Services
Division
Sergeant
Fleet Mgt. &
Equip.
Property &
Evidence Unit
Training
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 207
POLICE DEPARTMENT
001-1910-521
MISSION
To deliver professional police services in partnership with the people we serve, in order to
provide a safe and secure environment for all.
POLICE DEPARTMENT FUNCTION
To be a world class law enforcement agency, one that exhibits traits for other agencies to
emulate, one that is constantly endeavoring to improve and stay on the cutting edge of the
policing profession; an agency that impresses its citizens the first and every time, always striving
to improve upon its successes and one that empowers and encourages its employees to serve the
public and protect life and property with dignity, honor and pride.
POLICE DEPARTMENT ACCOMPLISHMENTS FOR FY 2016
• The first National Night Out was conducted
October 2015 in partnership with the
community and other local law
enforcement agencies.
• Crime rates are at its lowest since 1995.
• Cops and students talking (CAST) program
will resume this summer.
• Police Athletic League (PAL) program was
fully instituted.
• Permanent downtown walking beat officer
was assigned to address quality of life and
crime issues in downtown district.
• Body worn camera program will be fully
implemented and utilized by Uniform
Patrol personnel by end of June 2016.
• Red light enforcement program fully
operational December 2015 including
Special Master Hearings.
• Tactical Response Team to address active
shooters has become SWAT trained.
• Department scheduled for accreditation
assessment.
• Staff members assigned to advance
executive training.
• Continued updating and modernization of
police vehicle fleet.
• Conducted active shooter training for area
schools, businesses, and city employees.
• Continued the COMPSTAT program to
maintain accountability of personnel
management and crime trends.
• Red light camera enforcement project
finally moved forward with construction
beginning July 2015.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 208
POLICE DEPARTMENT OBJECTIVES FOR FY 2017
Complete transition to new GETAC
ruggedized laptops and complete
vehicle conversions.
Complete the digitalization of all
archived personnel files.
Firearms Training Simulator to be
purchased for shoot-don’t shoot
scenarios, to exercise discretion.
Add additional red light
enforcement cameras will be added
along the S. Dixie Highway corridor.
Successful completion of the re-
accreditation process.
Continued advanced executive
training of administrative personnel.
Continue to identify and address
quality of life issues utilizing a multi-
disciplinary approach.
Continue to identify and address
crime hotspots throughout the city.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 209
POLICE DEPARTMENT ACTIVITY REPORT
ACTIVITY
ACTUAL ACTUAL ACTUAL ESTIMATED ESTIMATED
FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Administrative:
Employment Applicants
processed 17 8 8 16 16
Internal Investigations
Conducted 15 15 15 12 12
Employee Training Hours 3,478 3,600 3,723 3,800 4,000
Vehicles Purchased 6 6 7 8 8
Property & Evidence Handled 550 538 1506 550 550
Communications:
Total Calls for Service 10,526 11,135 12,190 13,434 13,600
Crime Analysis:
Total Violent Crimes 93 43 80 90 90
Total Non-Violent Crimes 902 642 696 690 690
Total Crime Offenses 995 725 776 780 780
Patrol:
Total Arrests 509 452 1,033 1,002 829
Citations - Moving Violations 11,079 10,830 7,764 8,532 9,042
Non-Moving & Parking 783 1,101 3,990 4,236 3,109
Written Reports 4,370 4,553 4,029 3,261 3,947
Assigned Calls 15,740 15,820 12,769 12,666 13,751
Criminal Invest. Division:
Total Cases Assigned 435 383 1189 798 798
Total Cases Cleared 141 150 236 312 312
Total Arrests 125 81 68 36 36
Crime Scenes Processed 54 61 65 42 42
Total Reports Written 1,314 1,222 1,300 866 866
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 210
POLICE BUDGET FY 2016-2017
001-1910-521
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
0011910 5211210 SALARIES - REGULAR 3,330,469 3,598,756 3,595,829 3,595,829 3,640,596
0011910 5211310 SALARIES - PART TIME 0 5,208 0 0 0
0011910 5211410 OVERTIME 112,182 130,045 150,000 150,000 150,000
0011910 5211411 OVERTIME-HOLIDAY PAY 61,416 54,025 62,000 62,000 62,000
0011910 5211510 SPECIAL PAY-EDUCATION INCEN. 27,447 31,626 27,436 27,436 31,651
0011910 5211530 HAZARD PAY 58,670 30,450 65,250 65,250 63,945
0011910 5212110 F.I.C.A. 286,815 306,787 298,389 298,389 302,037
0011910 5212210 PENSION CITY CONTRIBUTION 571,369 565,917 480,166 480,166 481,469
0011910 5212220 DEFERRED COMP. CONTRIBUTION 9,262 50,974 15,044 15,044 16,348
0011910 5212310 GROUP HEALTH INSURANCE 351,128 398,637 463,622 463,622 523,450
0011910 5212410 WORKER'S COMPENSATION 95,940 107,376 93,813 93,813 92,582
TOTAL PERSONNEL SERVICES 4,904,698 5,279,801 5,251,549 5,251,549 5,364,078
0011910 5213116 ANNUAL PHYSICALS 6,345 4,525 15,340 15,340 15,340
0011910 5213450 CONTRACTUAL SERVICES 59,094 64,344 141,659 141,659 175,708
0011910 5213452 RED LIGHT CAMERAS 0 0 512,400 263,206 358,680
0011910 5213456 CONTRACTUAL SCHOOL CROSSING 50,421 65,849 80,500 80,500 80,500
0011910 5213490 CRIME PREVENTION PROGRAMS 4,225 5,548 12,500 12,500 12,500
0011910 5214070 TRAVEL & CONFERENCE 10,117 6,500 24,760 24,760 26,165
0011910 5214080 TRAINING & EDUCATION 3,575 15,803 21,200 21,200 26,050
0011910 5214110 POSTAGE 1,302 1,542 1,800 1,800 1,800
0011910 5214120 COMMUNICATION 40,833 41,053 49,560 49,560 49,560
0011910 5214450 LEASE POLICE VEHICLE 11,400 10,450 5,700 5,700 0
0011910 5214515 LIABILITY INSURANCE-AUTO 0 43,604 43,604 43,604 73,601
0011910 5214591 POLICE ACC.DTH & DIS. INSURANCE 0 0 2,000 2,000 2,000
0011910 5214620 MAINT & REPAIR EQUIPMENT 4,204 11,691 27,500 27,500 30,200
0011910 5214630 MAINT & REPAIR COMM EQMT 9,985 990 24,169 24,169 21,700
0011910 5214632 INTERNET SERVICE 0 0 3,200 3,200 3,200
0011910 5214710 PRINTING- INFRASTRUCTURE 6,607 5,518 7,380 7,380 7,380
0011910 5214960 SPECIAL INVESTIGATIONS 55 28 8,000 8,000 8,000
0011910 5214970 EMPLOYEE TESTING 11,034 8,470 29,520 29,520 29,520
0011910 5215205 COMPUTER EQUIPMENT 22,075 10,384 6,050 6,050 10,075
0011910 5215210 SUPPLIES 36,758 49,161 133,597 133,597 141,748
0011910 5215220 UNIFORMS 64,874 66,814 135,900 135,900 101,900
0011910 5215230 FUEL 183,549 110,373 217,120 176,890 189,980
0011910 5215410 MEMBERSHIPS & SUBSCRIPTIONS 5,576 7,182 10,515 10,515 10,315
0011910 5215940 PRISONER DETENTION 0 0 100 100 100
TOTAL OPERATING EXPENSES 532,029 529,829 1,514,074 1,224,650 1,376,022
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 211
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
0011910 5217110 DEBT SERVICE- PRINCIPAL 100,415 102,287 37,418 37,418 20,000
0011910 5217210 DEBT SERVICE- INTEREST 2,841 969 150 150 0
TOTAL DEBT SERVICE 103,256 103,256 37,568 37,568 20,000
0011910 5219920 CONTINGENCY 0 0 5,000 0 5,000
OTHER FUNDING SOURCE 0 0 5,000 0 5,000
TOTAL POLICE DEPARTMENT 5,539,983 5,912,886 6,808,191 6,513,767 6,765,100
POLICE DEPARTMENT BUDGET HIGHLIGHTS
3450 Contractual Services – A total increase in this line item of $34,049 due to range fees, new
vehicle tags, NICE recording system, MDPD CAD, and maintenance/storage for body cams.
3452 Red Light Cameras – A total increase in this line item of $95,474.
5210 Supplies – A total increase in this line item of $8,151 due to additional purchases of gas
mask canisters, ammunitions and equipment for new cars.
5220 Uniforms – A reduction of $30,000 on the purchase of TRT vests and $4,000 on SWAT
specialty equipment.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 212
PARKS AND RECREATION DEPARTMENT
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 213
PARKS & RECREATION ORGANIZATIONAL CHART
Parks & Recreation Dartment
Parks & Recreation
Director
Quentin Pough
Administrative Office Division
Admin. Assist. I
Recreation Division
Assistant Director
Parks &
Gibson- Bethel Comm. Ctr.
Recreation
Operation
Supervisor II
Rec. Leader (FT-3)
Rec. Aides (PT-5)
Recreation Program
Supervisor II
Instructors (PT-4)
Rec. Aides (PT-6)
Summer Rec. Aides
(PT - 8)
Seasonal
Rec. Leader
(PT)
Senior Center
Senior Site Mgr.
Rec. Leader (PT)
.
Community Pool
Lifeguards
(PT - 5)
Seasonal
Tennis
Tennis Ops.
Supervisor
Rec. Aide (PT-3)
Maint. Worker I (FT - 1)
Park Landscaping &
Maintenance Division
Superintendent
Lead Worker
Maint. Worker III
Maint. Worker II
Maint. Worker I
Maint. Worker I
Special Event Division
Special Events Coordinator
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 214
PARKS AND RECREATION DEPARTMENT
001-2000-572
MISSION
Our mission is to provide a comprehensive and exceptional recreation and parks experience for
our community and future generations.
PARKS AND RECREATION DEPARTMENT FUNCTION
Planning, operational, and developing parks and facilities that are environmentally sensitive,
provide diverse leisure-time opportunities, support the community's vision and desires, and will
maintain their value over time. Providing high quality, high impact recreation experiences by
organizing, promoting, and delivering programs and services to our community. Responding to
our customers needs through trust and communication. Promoting collaborative efforts with
other agencies and businesses to help obtain the vision of the community and providing the
quality of life for residents, businesses, and visitors that make people choose South Miami over
other areas.
PARKS AND RECREATION DEPARTMENT ACCOMPLISHMENTS FOR FY 2016
• Enhanced marketing efforts by
providing easily accessible
information to the public regarding
the facilities and programs offered
via Constant Contacts, Facilities and
Program Guides, etc.
• Modified and expanded programs
beyond the Gibson-Bethel
Community Center and Murray Park
to attract other community
members and increase interest and
attendance at city parks, for
example, Senior Olympics at Dante
Fascell Park, Water Aerobics at
Aquatic Center, Annual Easter Egg
Hunt at Marshall Williamson Park,
Movie Nights at Palmer Park, just to
name a few.
• Completed several Capital
Improvement Projects (CIP),
including installation of new
playgrounds and outdoor fitness
equipment, new drainage system at
Dante Fascell Park, resurfaced hard
and soft courts citywide, renovated
the concession stand at Palmer Park,
installed new shade structures at
the Aquatic Center, just to name a
few.
• Increased contractual relationship
with recreation, cultural and fitness
program instructors to provide an
array of program opportunities to
the community, for example, new
tennis programs, kickboxing classes,
FLOW mobile DMV, etc.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 215
• Provided various training
opportunities for parks and
recreation staff. The Assistant
Director of Parks and Recreation
graduated from Year 1 of Directors
School, an exclusive professional
development opportunity designed
to prepare new and potential
directors of park and recreation
agencies for the challenges of
leading and managing effectively.
• Eight (8) recreation staff graduated
from the Melissa Institute ‘Raising
Safe Kids’ training program which
focuses on positive discipline and
proactive behavior coaching.
PARKS AND RECREATION DEPARTMENT OBJECTIVES FOR FY 2017
• Maintain the City’s level of service
standards.
• Coordinate community events that
provide outreach services and
resources.
• Provide family entertainment for
the residents within the allocated
budget.
• Offer online registration.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 216
PARKS AND RECREATION DEPARTMENT ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2013
ACTUAL
FY 2014
ACTUAL
FY 2015
PROJECTED
FY 2016
ESTIMATED
FY 2017
Day Camp Participants 150 150 89 100 125
Spring Camp Participants 50 50 43 43 60
Winter Camp Participants 30 30 16 35 50
Summer Camp Participants 150 150 113 120 100
After School House Participants 120 120 72 86 100
Walking Club 0 0 0 25 35
Football Players 120 120 150 190 190
Cheerleaders 60 60 56 60 75
Track 45 45 N/A N/A N/A
Soccer Players 0 0 N/A N/A N/A
Basketball Players 55 55 80 65 75
Baseball Players 0 0 N/A N/A N/A
Flag Football Players 0 0 N/A N/A N/A
T-Ball Players 0 0 N/A N/A N/A
Fuchs Pavilion Rental (pavillion) 45 45 36 50 75
Dante Fascell Park Rental
(pavillion) 120 120 114 175 215
Senior Hot Meals Served 13000 13000 13000 14300 14000
Senior Home Delivery Meals 7000 7000 7000 6700 7000
Senior High Risk Box Lunch Meals 3402 3402 3402 3402 3402
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 217
PARKS AND RECREATION BUDGET FY 2016-2017
001-2000-572
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM
RECOM
FY 16/17
0012000 5721210 SALARIES - REGULAR 320,238 264,699 271,710 271,710 285,826
0012000 5722110 F.I.C.A. 40,526 20,096 20,786 20,786 21,866
0012000 5722210 PENSION PLAN CONTRIBUTION 27,921 15,191 4,853 4,853 5,154
0012000 5722220 ICMA 4,496 10,007 12,729 12,729 13,327
0012000 5722310 GROUP HEALTH INSURANCE 36,996 33,482 39,290 39,290 45,126
0012000 5722410 WORKER'S COMPENSATION 8,477 8,688 9,327 9,327 11,690
TOTAL PERSONNEL SERVICES 438,654 352,163 358,695 358,695 382,989
0012000 5723450 CONTRACTUAL SERVICES 2,212 32,876 30,210 30,210 34,704
0012000 5724070 TRAVEL & CONFERENCE 298 327 1,105 1,105 400
0012000 5724080 EMPLOYEE EDUCATION 1,327 3,670 7,076 7,076 4,783
0012000 5724110 POSTAGE 72 86 100 100 7,870
0012000 5724120 COMMUNICATION 1,686 2,572 5,400 5,400 5,100
0012000 5724350 ELECTRICITY-CITY PARKS 489 306 0 0 0
0012000 5724515 LIABILITY INSURANCE- AUTO 0 6,129 6,129 6,129 8,357
0012000 5724632 INTERNET SERVICE 785 703 960 960 960
0012000 5724670 MAINT & REP-PARK FACILITIES 2,765 258 0 5,000 4,200
0012000 5724690 MAINT & REP-TENNIS 2,809 1,044 0 0 0
0012000 5724710 COPY MACHINE 2,839 1,932 2,460 2,460 5,003
0012000 5724820 SPECIAL EVENTS 19,724 32,175 20,530 20,530 42,000
0012000 5725205 COMPUTER EQUIPMENT 8,712 7,308 6,299 6,299 8,465
0012000 5725210 SUPPLIES 3,591 5,260 5,000 5,000 6,600
0012000 5725220 UNIFORMS 2,454 587 2,255 2,255 4,590
0012000 5725230 FUEL 12,413 7,480 15,120 15,120 13,230
0012000 5725410 MEMBERSHIP & SUBSCRIPTION 1,862 1,274 905 905 950
0012000 5725630 FOOTBALL 27,053 32,610 35,305 35,305 54,137
0012000 5725631 CHEERLEADERS 8,934 7,687 7,210 7,210 14,285
0012000 5725635 DANCE/MODELING 3,000 0 0 0 0
0012000 5725650 SOCCER PROGRAM 0 0 0 0 0
0012000 5725670 SPECIAL RECREATION PROGRAMS 6,291 2,665 7,956 7,956 19,573
0012000 5725680 SENIOR CITIZENS PROGRAMS 17,754 16,491 23,157 23,157 39,597
TOTAL OPERATING EXPENSES 127,070 163,440 177,177 182,177 274,804
0012000 5729920 CONTINGENCY 0 0 5,000 0 5,000
OTHER FUNDING SOURCE 0 0 5,000 0 5,000
TOTAL RECREATION 565,724 515,603 540,872 540,872 662,793
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 218
PARKS AND RECREATION DEPARTMENT BUDGET HIGHLIGHTS
4110 Postage – An increase of $7,770 has been allocated, to cover the cost of mailing program
guides and postcards to households.
4820 Special Events – Various events have been added to this line item. It reflects an increase of
$11,470.
5630 Football – $18,832 has been added for the purchase of football uniforms for 190
participants, 75 new youth helmets, 75 reconditioned helmets, referees fees and the football
cheerleading banquet.
5631 Cheerleaders – This line item has been increased by $7,075 to cover the cost of preseason
pep rally, practice uniforms for 60 participants, transportation to and from football games and
tumbling and dance clinic for 60 cheerleaders.
5670 Special Recreation Programs – Fiscal Year 2016- 2017 Budget includes Movies on the Park,
Cycle the City, Community Computer Education Classes, a Walking Program and fitness
instructors, thus increasing the line item by $11,617.
5680 Senior Citizen Program –This line item was increased by $17,240 to cover the cost of the
weekend senior meals. During past years, this program was paid by the Senior Meals Grant
Program provided by Miami Dade County.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 219
GIBSON-BETHEL COMMUNITY CENTER
001-2020-572
MISSION
The mission statement of the Gibson-Bethel Community Center is to promote and provide quality
activities and services that will contribute to the physical, mental, emotional, and social well-
being of the community.
GIBSON-BETHEL COMMUNITY CENTER FUNCTION
The Gibson-Bethel Community Center is approximately 30,000 square foot facility with a fitness
room, a basketball gymnasium, multipurpose room, arts and craft room, classroom space for
programs and activities and a computer lab. The Community Center offers a variety of activities
and classes for people of all ages. A strong emphasis is placed on youth-oriented programs such
as afterschool programs, tutorial sessions, summer camps, youth sports, cultural arts, fitness and
enrichment programs such as music production and arts. In addition, the community center is
utilized for meetings, conferences, educational seminars and special events.
GIBSON-BETHEL COMMUNITY CENTER ACCOMPLISHMENTS FOR FY 2016
• Partnered with ArtSouth and the
University of Miami Art Department
to enhance the City’s afterschool
program by providing music, dance
and visual art instruction.
• Partnered with Thomas Armour
Youth Ballet to offer free ballet and
modern dance classes to local youth
for the City’s summer camp
program.
• Replaced Education Room furniture
with grant awarded funding from
Miami-Dade County.
• Revised and simplified fitness center
membership rates. Implemented
fitness center card scanner to track
usage and attendance information
for members.
• Installed new, state-of-the-art high
definition surveillance system to
deter crime and improve safety at
the community center.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 220
GIBSON-BETHEL COMMUNITY CENTER OBJECTIVES FOR FY 2017
• Provide a variety of recreational
programs and classes.
• Provide educational programs and
classes.
• Increase fitness center
memberships.
• Offer complimentary Wi-Fi hotspot
at the Community Center.
GIBSON-BETHEL COMMUNITY CENTER ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2013
ACTUAL
FY 2014
ACTUAL
FY 2015
PROJECTED
FY 2016
ESTIMATED
FY 2017
Day Camp Participants 150 150 89 100 125
Spring Camp Participants 50 50 43 42 60
Winter Camp Participants 30 30 16 35 50
Summer Camp Participants 150 150 113 120 100
After School House Participant 120 120 72 86 100
Fitness Center Members 140 140 54 75 150
Boot Camp 0 0 0 25 35
Jazzercise 0 0 0 55 60
Facility Rentals 0 0 0 156 175
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 221
GIBSON-BETHEL COMMUNITY CENTER FY 2016-2017
001-2020-572
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
0012020 5721210 SALARIES - REGULAR 146,954 190,943 170,670 170,670 179,888
0012020 5721310 SALARIES - PART TIME 217,279 178,906 286,389 286,389 280,260
0012020 5722110 F.I.C.A. 13,359 29,382 34,965 34,965 35,201
0012020 5722210 PENSION PLAN CONTRIBUTION 16,877 12,079 1,616 1,616 1,716
0012020 5722220 ICMA 2,183 3,326 9,853 9,853 10,368
0012020 5722310 GROUP HEALTH INSURANCE 25,953 24,491 39,290 39,290 45,126
0012020 5722410 WORKER'S COMPENSATION 13,267 13,313 15,690 15,690 18,820
TOTAL PERSONNEL SERVICES 435,872 452,440 558,473 558,473 571,379
0012020 5723450 CONTRACTUAL 0 0 1,000 1,000 0
0012020 5724310 UTILITIES-ELECTRICITY 58,611 50,584 60,600 60,600 60,000
0012020 5724320 UTILITIES-WATER 13,281 230 0 0 0
0012020 5724670 MAINT & REP-GRDS & STRCTR 10,315 10,626 16,040 16,040 12,670
0012020 5724710 COPY MACHINE 775 898 2,460 2,460 2,460
0012020 5725210 SUPPLIES 1,021 16,786 3,299 3,299 7,170
0012020 5725550 SCHOOL PROGRAM 3,589 3,301 13,251 13,251 8,525
0012020 5725640 BASKETBALL 5,376 0 2,010 2,010 0
0012020 5725660 SUMMER CAMP 6,850 4,062 8,820 8,820 11,150
0012020 5725670 SPECIAL REC PROGRAMS 2,182 819 785 785 865
TOTAL OPERATING EXPENSES 102,000 87,306 108,265 108,265 102,840
TOTAL COMMUNITY CENTER 537,872 539,746 666,738 666,738 674,219
GIBSON-BETHEL COMMUNITY CENTER BUDGET HIGHLIGHTS
5210 Supplies – $3,871 was allocated under this line item for the purchase of kids and staff
lockers and Cardiac Science AED replacement/refresher pack.
5550 School Programs – A decrease of $4,726 in this line item. Last fiscal year included the
purchase of tables and storage furniture for the After School.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 222
PARKS LANDSCAPING DIVISION
001-1750-519
MISSION
The Parks Maintenance Division is committed in providing City residents with superior open
spaces and clean facilities, maintenance services that are efficient, cost effective, responsive and
responsible.
PARKS LANDSCAPING DIVISION FUNCTION
The Parks Landscape and Maintenance Division is committed to providing City residents with
clean parks and facilities, maintenance and landscape services that are efficient, cost effective,
responsive and responsible. Parks Landscaping and Maintenance Division is responsible for
maintaining all city parks and facilities, landscape, playgrounds, athletic fields, including capital
improvement projects. Other division functions include City-wide playground inspections,
overseeing division work order system, tree service and repairs.
PARKS LANDSCAPING DIVISION ACCOMPLISHMENTS FOR FY 2016
• Recruited a Maintenance Worker I
to assist with park maintenance.
• Improved park aesthetics and
overall safety for residents and
visitors.
• Conducted a major makeover to
Dante Fascell Park: renovated the
restroom and office facilities,
installed two new playgrounds, a
new outdoor fitness zone, a new
drainage system, renovated the
tennis clay courts and removed
multiple invasive Australian pines
throughout the park.
• Executed various capital
improvement projects, including:
− New playgrounds at multiple
park locations.
− Concessions stand
renovations at Palmer Park.
− Multipurpose turf field
renovations at Murray Park.
− New shade structures at
Murray Park Aquatic Center.
− Tennis and basketball court
resurfacing at multiple
locations.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 223
PARKS LANDSCAPING DIVISION OBJECTIVES FOR FY 2017
• Provide quality, safe recreation
facilities and parks for residents and
visitors by evaluating current park
equipment and assets to determine
improvement and maintenance
requirements.
• Improve existing parks by
diversifying the range of activity
opportunities as a means to attract a
greater number of park users,
including persons of all ages,
abilities and interests.
• Improve leadership over parks
division.
PARKS LANDSCAPING DIVISION ACTIVITY REPORT
ACTIVITY ACTUAL
FY 2013
ACTUAL
FY 2014
ACTUAL
FY 2015
PROJECTED
FY 2016
ESTIMATED
FY 2017
Cleaning of Parks' Bathrooms 1900 1900 1980 2000 3120
Pickup of Litter in City Parks 1750 1750 1750 1750 2028
Mowing of 13 City Parks 275 275 300 310 338
Trimming of trees in Parks 425 425 500 500 500
Pressure Clean Pavilions &
Walkways 400 400 425 425 425
Pressure Clean of Parks'
Playground 200 200 200 200 200
Inspection of Playgrounds 100 100 100 100 108
Repair of Playgrounds 11 11 30 35 20
Preparation of Athletic Fields 1850 1850 2400 2400 2340
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 224
PARKS LANDSCAPE BUDGET FY 2016-2017
001-1750-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
0011750 5191210 SALARIES - REGULAR 204,367 187,265 209,647 209,647 213,991
0011750 5191410 OVERTIME 4,857 3,744 4,000 4,000 4,000
0011750 5192110 F.I.C.A. 15,505 13,944 16,344 16,344 16,676
0011750 5192210 PENSION PLAN CONTRIBUTION 20,827 20,149 7,420 7,420 3,894
0011750 5192220 ICMA 260 449 5,337 5,337 10,128
0011750 5192310 GROUP HEALTH INSURANCE 36,070 35,430 47,148 47,148 54,151
0011750 5192410 WORKER'S COMPENSATION 5,594 6,039 7,197 7,197 8,703
TOTAL PERSONNEL SERVICES 287,480 267,020 297,093 297,093 311,543
0011750 5193450 CONTRACTUAL SERVICES 35,841 37,186 91,560 91,560 98,336
0011750 5194070 TRAVEL AND CONFERENCE 226 896 1,920 1,920 1,777
0011750 5194120 COMMUNICATION 885 1,021 1,860 1,860 1,800
0011750 5194350 ELECTRICITY-CITY PARKS 49,904 44,271 50,000 50,000 50,000
0011750 5194420 OUTSIDE SERV RENTAL 252 0 1,000 1,000 1,000
0011750 5194515 AUTO INSURANCE 0 1,888 1,500 1,500 1,233
0011750 5194620 MAINTENANCE & REPAIRS 65,795 55,204 60,500 60,500 85,150
0011750 5195210 SUPPLIES 9,283 9,246 9,285 9,285 9,091
0011750 5195220 UNIFORMS 3,513 3,124 4,734 4,734 4,884
0011750 5195230 FUEL 10,961 6,605 13,352 9,980 11,683
0011750 5195410 MEMBERSHIPS & SUBSCRIPTIONS 159 295 495 495 330
TOTAL OPERATING EXPENSES 176,819 159,736 236,206 232,834 265,284
TOTAL LANDSCAPE MAINT. 464,299 426,756 533,299 529,927 576,827
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 225
PARKS LANDSCAPING DIVISION BUDGET HIGHLIGHTS
3450 Contractual Services –
Playground inspections (2 per year @ $900 per structure) $14,400
Herbicide, cultivation & laser grading for city athletic fields $30,000
Monthly Monitoring of Burglar Alarm System (i.e. Dante Park office @ $40 and
Palmer Park concession stand @ $40) $960
One Two Tree Pest Free: Flea & Tick Control Program for SOMI Dog Park - $123
monthly service at 12 months. $1,476
ADA certified mulch for City playgrounds - 200 cubic yards. $8,800
Misc. tree maintenance work at City Parks. Stump Removal $10,000
Repair field lights at Palmer Park & Murray Park - 1000-watt 55 qty. 25 qty. fuse kit
1000-watt MH Ballast Kit 10 qty. $32,000
MRC Plumbing - Back Flow Maintenance at Fuchs Park and Community Center $700
TOTAL $98,336
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 226
COMMUNITY POOL
001-2030-572
MISSION
The mission statement of the Community Pool is to promote and provide an excellent variety of
leisure opportunities to enhance the individual’s quality of life through exceptional aquatic
programs in an attractive, safe, and well-maintained pool facility.
COMMUNITY POOL FUNCTION
Murray Park Aquatic Center offers water based programs for participants of all ages and
abilities six (6) months throughout the year. Aquatic programs and courses are represented in
four (4) categories of function: recreational swim, learn-to-swim, water fitness and special
events.
COMMUNITY POOL ACCOMPLISHMENTS FOR FY 2016
• Efficiently scheduled the usage
hours of the Aquatic Center in order
to offer community.
• Members with a variety of programs
and trainings, including recreational
swim, learn-to-swim classes and
water aerobics classes.
• Presented three (3) Neighborhood
Luau events which included
lifesaving water safety skills, games,
and prizes to youth in attendance.
• Successfully hosted the first annual
Dunkin for Pumpkins Halloween
event. This event allowed kids to
pick a pumpkin from the floating
pumpkin patch and decorate it with
stickers, glitter and paint.
• Offered five (5) Starfish Aquatics
Institute lifeguard training classes in
spring 2016.
• Hosted private rentals of the pool
facility for birthday parties, lifeguard
training classes, and underwater
photography classes.
• Instituted partnership with iSwim
Academy to provide quality group
and private swim lessons.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 227
COMMUNITY POOL OBJECTIVES FOR FY 2017
• Provide quality and affordable
swimming lessons to children, adults
and seniors.
• Provide water aerobics to adults and
seniors.
• Provide safe and secure aquatic
complex for all patrons.
• Provide recreational and
competitive swim programs.
COMMUNITY POOL ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2013
ACTUAL
FY 2014
ACTUAL
FY 2015
PROJECTED
FY 2016
ESTIMATED
FY 2017
Lifeguard Certifications 0 0 4 5 12
Learn to Swim Participants (paid) 0 0 35 75 100
Water Aerobics (paid) 0 0 10 15 25
Organized Group Swim (paid) 0 0 250 250 250
Facility Rentals 0 0 0 0 5
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 228
COMMUNITY POOL BUDGET FY 2016-2017
001-2030-572
SIX MONTHS OPERATIONS
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
0012030 5721310 SALARIES - PART TIME 1,193 38,114 51,611 51,611 51,611
0012030 5722110 F.I.C.A. 91 2,933 3,948 3,948 3,948
0012030 5722310 GROUP HEALTH INSURANCE 494 0 0 0 0
0012030 5722410 WORKER'S COMPENSATION 449 1,485 1,772 1,772 2,111
TOTAL PERSONNEL SERVICES 2,227 42,532 57,331 57,331 57,670
0012030 5723450 CONTRACTUAL SERVICES 6,696 8,915 22,718 22,718 24,600
0012030 5724080 EMPLOYEE EDUCATION 0 420 1,635 1,635 2,100
0012030 5724120 TELEPHONE - CELL 0 245 0 0 0
0012030 5724320 UTILITIES WATER & SEWER 6,660 8,357 26,400 26,400 25,000
0012030 5724350 ELECTRICITY 1,621 16,676 7,800 7,800 10,800
0012030 5724670 MAINTENANCE & REPAIR 1,085 7,046 10,000 10,000 10,000
0012030 5724820 SPECIAL EVENTS 1,309 0 1,350 1,350 1,500
0012030 5725205 COMPUTER EQUIPMENT 47 0 0 0 0
0012030 5725210 SUPPLIES 2,914 6,148 11,500 11,500 13,440
0012030 5725220 UNIFORMS 282 576 300 300 800
TOTAL OPERATING EXPENSES 20,614 48,383 81,703 81,703 88,240
TOTAL COMMUNITY CENTER 22,841 90,915 139,034 139,034 145,910
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 229
COMMUNITY POOL BUDGET HIGHLIGHTS
6-Months of Operation
3450 Contractual Services –
Pool Chemicals ($1,375.00 per Month) $13,200
Starfish Aquatic Institute Authorized Provider for Learn to Swim Classes $350
Starfish Aquatic Institute Authorized Provider fee for Lifeguard Training classes $350
Community lifeguard training class $500
CES Preventative Maintenance Service $2,700
Water Aerobics Instructor (3 classes weekly for 9 months @ $45/class) $4,800
50 State Security: Video monitoring and alert services for 3 pool cameras at $225 a month $2,700
TOTAL 6 Month Operations $24,600
The cost related to all pool chemicals needed to maintain the pool. Staff will be the required
personnel to perform maintenance on the pool.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 230
TENNIS
001-2010-572
MISSION
The City’s Parks and Recreation Department is committed to offering quality tennis facilities to its
residents and helping people enjoy life through the physical, mental, and social benefits of fitness
and tennis.
TENNIS FUNCTION
Dante Fascell Park’s Tennis Facility operates year-round and provides a unique clay court facility
and a safe, fun and effective program schedule that offers many physical and social benefits for
youth and adults. The Tennis Facility offers women’s clinics, instructional training, afterschool
program, summer camp and youth activities, recreational play and more.
TENNIS ACCOMPLISHMENTS FOR FY 2016
• Provided a popular afterschool
program, winter, spring and summer
camp programs for youth between
the ages of 3 and 17.
• Successfully programmed adult
women’s clinics for over one
hundred (100) participants.
• Offered private and group lessons by
four (4) tennis professionals certified
through United States Professional
Tennis Association (USPTA).
• Resurfaced all 6 clay tennis courts,
upgrades court amenities (i.e.
windscreens) and improved court
maintenance and playability.
TENNIS OBJECTIVES FOR FY 2017
• Increase attendance for existing
tennis programs: afterschool,
summer camp and ladies clinic.
• Provide alternative tennis program.
• Provide a safe and secure tennis
facility for all patrons.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 231
TENNIS ACTIVITY REPORT
ACTIVITY
ACTUAL
FY 2013
ACTUAL FY
2014
ACTUAL
FY 2015
PROJECTED
FY 2016
ESTIMATED
FY 2017
Winter Camp 0 0 0 33 37
Spring Camp 0 0 0 20 24
Summer Camp 0 0 0 150 175
One Day Camps 0 0 0 32 37
After School Program 0 0 0 80 100
Adult Women's Clinic 0 0 0 65 75
Private Lessons 0 0 0 300 350
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 232
TENNIS BUDGET FY 2016-2017
001-2010-572
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
0012010 5721210 SALARIES - REGULAR 0 0 49,240 40,382 129,485
0012010 5721310 SALARIES - PART TIME 0 0 35,235 14,046 35,235
0012010 5722110 F.I.C.A. 0 0 6,462 4,187 12,601
0012010 5722220 ICMA 0 0 3,447 1,207 3,604
0012010 5722310 GROUP HEALTH INSURANCE 0 0 15,716 9,475 18,050
0012010 5722410 WORKER'S COMPENSATION 0 0 2,900 2,460 6,737
TOTAL PERSONNEL SERVICES 0 0 113,000 71,758 205,712
0012010 5723450 CONTRACTUAL SERVICES 0 0 178,485 112,848 90,120
0012010 5724120 COMMUNICATION 0 0 1,080 1,080 1,020
0012010 5724125 TELEPHONE 0 0 900 900 2,280
0012010 5724620 MAINT & REP-OPERAT EQUIP 0 0 9,325 1,330 7,200
0012010 5724634 MAINTENANCE - INTERNET SERVICE 0 0 8,796 920 0
0012010 5724670 MAINTENANCE & REPAIR 0 0 9,955 9,077 7,900
0012010 5725205 COMPUTER EQUIPMENT 0 0 3,125 1,978 2,850
0012010 5725210 SUPPLIES 0 0 7,443 3,830 6,150
0012010 5725220 UNIFORMS 0 0 200 68 750
TOTAL OPERATING EXPENSES 0 0 219,309 132,031 118,270
TOTAL TENNIS 0 0 332,309 203,789 323,982
TENNIS BUDGET HIGHLIGHTS
3450 Contractual Services – This line item decreased due to the Tennis Supervisors Commission
amount being paid from Salaries beginning on October 1, 2016.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 233
NON-DEPARTMENTAL
001-2100-519
The Non-Departmental budget was historically used in the past to allocate expenditures, which
would be incurred by the City, but was not provided specifically by a particular Department.
Certain expenditures, which includes debt, contingency, pension, contractual, etc are included
in this category.
The expenditures within the Non-Departmental budget have now been allocated within
relevant Departments. We believe this new process more appropriately allocates the
expenditure thus giving more clarity to the budget document and process. For example,
pension expenses have been allocated by Department based on the salary amounts within each
Department multiplied by the percentage of contribution, which the City contributes on behalf
of that employee based on salary.
General Contingency has been allocated under the City Manager’s Office. Audit expenditure
has been allocated to the Finance Department.
The Debt expense has been allocated to the City’s newly established Debt Service Fund, which
provides a more transparent picture of the City’s debt expense and contribution.
The Non-Departmental Section of the budget will continue to be used within the budget
document to indicate the transfers from General Fund to any other City Funds.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 234
NON-DEPARTMENTAL BUDGET FY 2016-2017
001-2100-519
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
0012100 5192210 PENSION PLAN-CONTRIBUTION 0 0 205,000 0 0
0012100 5192250 SECTION 185 CONTRIBUTION 91,409 91,879 90,000 90,000 90,000
TOTAL PERSONNEL SERVICES 91,409 91,879 295,000 90,000 90,000
0012100 5819120 INTRA-GOV TRANSFER-DEBT SERVICE 0 0 153,161 315,937 315,000
0012100 5819130 INTRA-GOV EMERG RESERVES FUND 0 2,694,919 125,000 125,000 56,925
0012100 5819140 INTRA-GOV CAPITAL IMPROV PRO FUND 600,000 1,268,439 1,049,581 955,097 1,929,198
0012100 5819150 INTRA-GOV COMM REDEV AGENCY 100,000 0 0 0 0
0012100 5819160 INTRA-GOV REVENUE STABILIZATION 0 0 50,000 50,000 10,000
0012100 5819161 INTRA-GOV GRANT MATCH 0 0 50,000 50,000 10,000
0012100 5819162 INTRA-GOV INSURANCE RESERVE 0 0 50,000 50,000 10,000
0012100 5819163 INTRA-GOV TAX EQUALIZATION 0 0 50,000 50,000 10,000
0012100 5819164 INTRA-GOV BUILDING CAPITAL RESERVE 0 0 50,000 50,000 10,000
0012100 5819165 INTRA-GOV PARKS ACQUISITION DEV 0 0 50,000 50,000 10,000
TOTAL TRANSFERS 700,000 3,963,358 1,627,742 1,696,034 2,361,123
TOTAL NON -DEPARTMENTAL 791,409 4,055,237 1,922,742 1,786,034 2,451,123
NON-DEPARTMENTAL BUDGET HIGHLIGHTS
2210 PENSION PLAN CONTRIBUTION – The City is eliminating the amount provided for the
Florida Retirement System (FRS) which will no longer be proposed for the Police and General
Employees. The City decided, in agreement with the AFSCME union, to re-open the City’s existing
retirement plan and adopt a tier two which resembles very closely the FRS.
9130 INTRA-GOV EMERGENCY RESERVES FUND – This line item was increased to obtain the
City’s base level Emergency Reserve Fund amount of 25% of the City’s annual budget.
9140 INTRA-GOVERNMENTAL CAPITAL IMPROVEMENT PROGRAM FUND - The CIP Fund
receives transfers from the General Fund based on the long-term capital budget needs of the
various City Departments, as determined by the Commission.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 235
SPECIAL REVENUE FUNDS
STORMWATER DRAIN TRUST FUND
LOCAL OPTION GAS TAX TRUST FUND
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND
PARKS AND RECREATION FACILITIES IMPACT FEE FUND
TREE TRUST FUND
PEOPLE TRANSPORTATION TAX FUND
REVENUE STABILIZATION ACCOUNT
GRANT MATCH RESERVE FUND
INSURANCE RESERVE FUND
TAX EQUALIZATION FUND
BUILDING FUND
CITY PARKS ACQUISITION DEVELOPMENT OPS AND MAINT FUND
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 236
STORMWATER DRAIN TRUST FUND
CITY OF SOUTH MIAMI SPECIAL REVENUE FUND 111
STORMWATER DRAIN TRUST FUND BACKGROUND
On September 19, 2000, the City of South Miami Commission adopted Ordinance 21-00-1723
providing for the creation of a City of South Miami Stormwater Utility. In 1987, the United States
Congress amended the Clean Water Act to require the Environmental Protection Agency to
develop regulations for the permitting of stormwater discharges into the waters of the United
States of America. In addition, under the provisions of the “Florida Air and Water Pollution
Control Act,” (Chapter 403, Florida Statutes, at section 403.0891), local governments are required
to develop stormwater management programs.
As provided in the City of South Miami Ordinance and in accordance with a transfer approved by
the County, the City took operational control over the stormwater utility function within the
City’s boundaries. As such, the stormwater related revenues paid by the City of South Miami
residents on their County water bill will flow through to the City, after deduction of County
administrative costs, and be used to pay the expenses to carry out the stormwater related
activities.
STORMWATER FEES
The stormwater user fees are assessed through the water billing system managed by the Miami-
Dade County Water & Sewer Department (WASD). However, those customers with private water
wells and septic are billed directly by the City of South Miami Finance Department.
To determine the amount of runoff that will be generated (as measured by impervious
surfaces) an “ERU” (Equivalent Runoff Unit) is calculated. The ERU (Equivalent Residential Usage
Unit) is the estimated average of impervious area of developed residential properties for each
dwelling unit within the City of South Miami. The estimated average is calculated by dividing the
total estimated impervious area of developed residential properties by the estimated total
number of dwelling units. The square foot estimated average of impervious area of developed
residential properties shall be one (1) ERU for the purposes of fee calculation. In the City of South
Miami, an ERU was calculated to equal 1,865 square feet. Each single-family homeowner will
pay the cost for one (1) ERU. All other types of properties will pay for multiple ERUs based
upon the amount of their actual impervious area. Undeveloped property will pay no
stormwater utility fee until the land is developed. Ordinance 10-02-1778 set the ERU at $4.50
per month.
The money collected by South Miami from the Stormwater Utility Fee goes into a separate
Stormwater Drain Trust Fund for maintenance of existing catch basins, stormwater drains and
canal system and future construction of new facilities as may be recommended upon the
development of the Stormwater Master Plan.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 237
STORMWATER DRAIN TRUST FUND DEBT SERVICE
Department of Emergency Resource Management
FEMA-Secondary Canal Dredging Project
Ordinance 17-06-1885
$270,363
FY DATE AMOUNT PRINCIPAL INTEREST BALANCE
2010 12/1/2009 28,536.00 27,036.00 1,500.00 243,327.00
2011 12/1/2010 28,521.00 27,036.00 1,485.00 216,291.00
2012 12/1/2011 28,536.00 27,036.00 1,500.00 189,255.00
2013 12/1/2012 28,536.00 27,036.00 1,500.00 162,219.00
2014 12/1/2013 28,536.00 27,036.00 1,500.00 135,183.00
2015 12/1/2014 28,536.00 27,036.00 1,500.00 108,147.00
2016 12/1/2015 28,536.00 27,036.00 1,500.00 81,111.00
2017 12/1/2016 28,536.00 27,036.00 1,500.00 54,075.00
2018 12/1/2017 28,536.00 27,036.00 1,500.00 27,039.00
2019 12/1/2018 28,539.00 27,039.00 1,500.00 0.00
Total 285,348.00 270,363.00 14,985.00
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 238
STORM WATER DRAIN TRUST
CITY OF SOUTH MIAMI FUND 111
ACCT
NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
BEGINNING FUND BALANCE 403,698 314,706 263,239 263,239 150,909
REVENUES
1110000 3143000 UTILITY TAX-STORMWATER 7,443 7,212 10,000 10,000 10,000
1110000 3301000
INTERGOVERNMENTAL
REVENUE 410,227 389,300 375,000 375,000 375,000
1110000 3612000 INTEREST INCOME 1,324 1,694 1,600 1,600 1,850
TOTAL REVENUE 418,994 398,206 386,600 386,600 386,850
EXPENDITURES
1111730 5411210 REGULAR SALARY 45,988 34,096 33,965 33,965 37,353
1111730 5411410 OVERTIME 1,977 26 0 0 0
1111730 5412110 FICA 3,642 2,505 2,598 2,598 2,775
1111730 5412210
PENSION PLAN
CONTRIBUTION 8,407 4,777 1,834 1,834 1,948
1111730 5412310 GROUP HEALTH INSURANCE 6,036 6,474 7,345 7,345 9,025
1111730 5412410 WORKER'S COMPENSATION 6,797 4,088 4,497 4,497 4,776
TOTAL PERSONNEL SERVICES 72,847 51,966 50,239 50,239 55,877
1111730 5413450 CONTRACTUAL SERVICES 61,392 40,121 85,155 70,155 70,155
TOTAL OPERATING EXPENSES 61,392 40,121 70,155 70,155 70,155
1111730 5416490 CONSTRUCTION PROJECTS 96,314 80,337 100,000 100,000 85,000
TOTAL CAPITAL OUTLAY 96,314 80,337 100,000 100,000 85,000
1111730 5417100 DEBT - PRINCIPAL 27,036 27,036 27,036 27,036 27,036
1111730 5417200 DEBT- INTEREST 397 213 1,500 1,500 1,500
1111730 5819120 TRANSFER-GEN FUND 250,000 250,000 250,000 250,000 250,000
TOTAL OTHER FINANCING SOURCES 277,433 277,249 278,536 278,536 278,536
TOTAL FUND EXPENSES 507,986 449,673 498,930 498,930 489,568
ENDING FUND BALANCE 314,706 263,239 150,909 150,909 48,191
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 239
STORMWATER DRAIN TRUST FUND BUDGET HIGHLIGHTS
6490 Construction Projects – This line item was decreased by $15,000 due to a reduction in
projects compared to Fiscal Year 2015-2016.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 240
LOCAL OPTION GAS TAX TRUST FUND
CITY OF SOUTH MIAMI SPECIAL REVENUE FUND 112
LOCAL OPTION GAS TRUST FUND BACKGROUND
In accordance with the requirements of Chapter 336.025 Florida Statutes, Miami-Dade County's
Six Cent Local Option Gas Tax (LOGT) and the Five-Cent (three cents currently levied) Capital
Improvements LOGT (CILOGT) for the upcoming fiscal year.
Pursuant to the Interlocal agreements governing the distribution of these gas taxes, the proceeds
for the six-cent LOGT will be shared between the County (70.4O%) and all eligible municipalities
(29.60%): and the five cent (three-cents currently levied) CILOGT will continue to be shared
between the County (74 percent) and all eligible municipalities (26 percent).
Distribution of the proceeds among eligible municipalities for both taxes is determined based on
the ratio of municipal population and centerline roadway mileage maintained by all eligible
incorporated municipalities in Miami-Dade County. Population figures are weighted at 75
percent while the centerline mileage figures are weighted at 25 percent for calculating each
municipality's share of total estimated gas tax proceeds.
Population figures used are from the Florida Estimates of Population prepared by the Bureau of
Economic and Business Research (BEBR), College of Business Administration at the University of
Florida and certified by the Governor of Florida. The centerline mileage figures are the most
recent on record with the Florida Department of Transportation (FDOT), as posted on the FDOT
website.
Local option fuel taxes are significant revenue sources to Florida’s local governments and
represent important funding mechanisms for the provision of local transportation infrastructure.
Section 336.025(1), Florida Statutes, authorizes a Local Option Gas Tax of one to six cents upon
every gallon of motor fuel and special fuel sold in a county and taxed under the provisions of
Part I or Part II of Chapter 206, Florida Statutes. The statute limits the use of such tax revenues
by county and municipal governments "only for transportation expenditures."
Section 336.025(7) “For the purposes of this section, "transportation expenditures" means
expenditures by the local government from local or state shared revenue sources, excluding
expenditures of bond proceeds, for the following programs:
a) Public transportation operations and maintenance.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 241
b) Roadway and right-of-way maintenance and equipment and structures used primarily
for the storage and maintenance of such equipment.
c) Roadway and right-of-way drainage.
d) Street lighting.
e) Traffic signs, traffic engineering, signalization, and pavement markings.
f) Bridge maintenance and operation.
g) Debt service and current expenditures for transportation capital projects in the foregoing
program areas, including construction or reconstruction of roads and sidewalks.”
LOCAL OPTION GAS TRUST FUND
CITY OF SOUTH MIAMI FUND 112
ACCT
NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
BEGINNING FUND BALANCE 324,522 276,999 349,900 349,900 201,300
REVENUES
1120000 3121000 LOCAL OPTIONS TAXES 76,873 78,902 84,000 84,000 79,483
1120000 3301000 INTERGOV REVENUE 0 0 0 0 0
1120000 3612000 INTEREST INCOME 2,503 2,539 2,400 2,400 2,400
TOTAL REVENUE 79,376 81,441 86,400 86,400 81,883
EXPENSES
1121730 5416210 INFRASTRUCTURE PROJECTS 126,899 8,540 235,000 235,000 275,000
TOTAL CAPITAL OUTLAY 126,899 8,540 235,000 235,000 275,000
TOTAL FUND EXPENSES 126,899 8,540 235,000 235,000 275,000
ENDING FUND BALANCE 276,999 349,900 201,300 201,300 8,183
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 242
LOCAL OPTION GAS TRUST FUND BUDGET HIGHLIGHTS
541-6210 Infrastructural Projects –
Citywide Drainage Improvements 20,000
SW 68 ST & SW 65 AVE - Design & Construction 85,000
SW 60 ST & SW 65 AVE - Design & Construction 75,000
Citywide Street Improvements 10,000
Road Resurfacing - SW 59 PL (74 ST to 76 ST) 50,000
Road Resurfacing & Reconstruction - SW 82 ST (62 AVE to 60 AVE) 35,000
TOTAL 275,000
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 243
HOMETOWN DISTRICT IMPROVEMENT
TRUST FUND
CITY OF SOUTH MIAMI FUND 116
On August 5, 2008, City Commission approved Ordinance 30-08-1965 establishing the Hometown
District Improvement Trust Fund. Parking in the Hometown District must be developed and
managed primarily as an element of infrastructure critical to enhancing South Miami's tax base
through economic success of the District. Hometown District parking shall be subject to the
review of the Parking Board as established by Section 2 of the Code of the City of South Miami.
The Board shall report to the City Commission no less than annually on the state of parking in the
Hometown District and shall from time to time make recommendations to the City Commission
for changes in the parking system for the fees paid into the Hometown District Improvement
Trust Fund, and for the allocation of trust fund monies.
Monies paid into the Hometown District Improvement Parking Trust Fund shall be placed in a
trust account separate from General Funds and may be used for improvements to parking
facilities, infrastructure to increase parking capacity, and the installation of metering devises.
Monies collected in this fund should also be used for items including but not limited to items that
improve the pedestrian environment such as: tree planting and maintenance, bike parking and
racks, sidewalk improvements and maintenance, bench installation, water fountains, outdoor
recycle bins, and signage for parking and bike racks.
If there are fewer spaces provided than required for a building, applicants must apply for and
receive a special exception as per Section 20-7.51 of the Ordinance and pay into the Hometown
District improvement Trust Fund. The fee payment into the Hometown District Improvement
Fund for each space required but not provided shall be $1,000 per parking space per year payable
at the time of renewal of the local business tax.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 244
HOMETOWN DISTRICT IMPROVEMENT TRUST FUND
CITY OF SOUTH MIAMI FUND 116
ACCT
NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
BEGINNING FUND BALANCE 6,250 17,250 20,250 20,250 23,305
REVENUES 1160000 3419060 PARKING EXCEPTION 36,000 28,000 28,000 28,000 28000
1160000 3612000 INTEREST INCOME 0 0 55 55 55
TOTAL REVENUE 36,000 28,000 28,055 28,055 28,055
EXPENSES 1161410 5819120 TRANSFER TO GEN FUND 25,000 25,000 25,000 25,000 25000
OTHER FINANCING SOURCES 25,000 25,000 25,000 25,000 25,000
TOTAL FUND EXPENSES 25,000 25,000 25,000 25,000 25,000
ENDING FUND BALANCE 17,250 20,250 23,305 23,305 26,360
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 245
PARKS AND RECREATION FACILITIES
IMPACT FEE FUND
CITY OF SOUTH MIAMI FUND 117
The Parks and Recreation Facilities Impact Fee Fund was established with the adoption of
Ordinance 14-14-2192. As a condition of the issuance of a building permit for new development,
the person, firm or corporation who or which has applied for the building permit for residential
construction shall pay to the City, the parks impact fees as set forth in the provisions of the
Ordinance.
There is assessed, charged, imposed, and enacted parks impact fees on all new residential
development occurring within the municipal boundaries of the City of South Miami. These fees
are assessed, charged, or imposed in accordance with the fee schedule provided below and may
be amended from time to time by the City's Fee Schedule ordinance based upon the most recent
and localized data.
The impact fees are paid to the City at the time of the issuance of the building permit.
All such fees collected and any interest earned on them, shall be deposited into a special and
separate trust account to be designated, "parks and recreation facilities impact fees account"
other than the allowable administrative cost for collection. Funds from this account may be
expended for:
− land acquisition for parks;
− maintaining (not including routine maintenance), furnishing, equipping, repairing,
remodeling, or enlarging of both existing and future facilities;
− construction of new parks facilities;
− any architectural, engineering, legal and other professional fees and expenses related to
any such improvements; and
− any administrative costs not incurred by the fee collection process
− retirement of loans and/or bonds that may be, or have been, issued to finance the capital
improvements contemplated in the Ordinance.
The City of South Miami's Finance Director shall keep an accurate accounting and reporting of
impact fee collections and expenditures within the City. The City shall retain up to 5% of the
impact fees collected to offset the administrative costs of collecting the impact fees (which shall
be limited to the actual collection costs incurred) and the cost of administering the provisions of
this Ordinance.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 246
The Parks and Recreation Facilities Impact Fee Schedule:
Unit Type
Number of
Bedrooms
Persons per Housing
Unit [1] Proposed Fee
Multifamily Unit All Sizes 1.34 $1,366
Single Unit 0-3 2.54 $2,590
Single Unit 4+ 3.45 $3,919
Single Unit Avg. 2.80 $2,865
PARKS FACILITIES IMPACT FEE FUND
CITY OF SOUTH MIAMI FUND 117
ACCT
NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
BEGINNING FUND BALANCE 0 0 44,592 44,592 115,055
REVENUES 1170000 3246100 PARKS FACILITIES IMPACT FEES-RESIDENTIAL 0 44,564 0 64,074 0
1170000 3246000 PARKS FACILITIES IMPACT FEES-COMMERCIAL 0 0 0 6,109 0
1170000 3612000 INTEREST INCOME 0 28 0 280 0
TOTAL REVENUE 0 44,592 0 70,463 0
EXPENSES 1172000 5723450 CONTRACTUAL SERVICES 0 0 0 0 0
OTHER FINANCING SOURCES 0 0 0 0 0
TOTAL FUND EXPENSES 0 0 0 0 0
ENDING FUND BALANCE 0 44,592 44,592 115,055 115,055
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 247
TREE TRUST FUND
CITY OF SOUTH MIAMI FUND 118
20-4.5 - Landscaping and Tree Protection Requirements for All Zoning Districts
(M) City of South Miami Tree Trust Fund.
(1) Creation of the Tree Trust Fund. A Tree Trust Fund, was created under
Account No. 01-02-19.335, the purpose of which is to acquire, protect, and to
plant trees on public property.
(2) Disbursement and maintenance of the Tree Trust Fund. Monies obtained for
the Tree Trust Fund shall be disbursed for the acquisition, maintenance,
management, protection, or planting of trees on public property.
(3) Source of monies for the Tree Trust Fund. The Tree Trust Fund consists of
contributions in lieu of, or in conjunction with, required replacement
plantings under Section 20-4.5. The Planning Department shall collect funds
designated for the Tree Trust Fund when the replacement planting
requirements of § 20-4.5(J) (2) & (3) cannot be met.
(4) Decisions to grant or deny tree removal permits shall be made without
consideration of the existence of this fund or offers of donations of monies
thereto.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 248
TREE TRUST FUND
CITY OF SOUTH MIAMI FUND 118
ACCT
NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
BEGINNING FUND BALANCE 15,654 4,528 7,528 7,528 20,528
REVENUES 1180000 3430000 PHYSICAL ENVIRON CHARGE 0 3,000 0 13,000 0
1180000 3437000 PHYSICAL ENVIRON CHARGE 2,500 0 0 0 0
TOTAL REVENUE 2,500 3,000 0 13,000 0
EXPENSES 1181750 5193450 CONTRACTUAL SERVICES 13,626 0 0 0 20,000
OTHER FINANCING SOURCES 13,626 0 0 0 20,000
TOTAL FUND EXPENSES 13,626 0 0 0 20,000
ENDING FUND BALANCE 4,528 7,528 7,528 20,528 528
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 249
PEOPLE’S TRANSPORTATION TAX FUND
CITY OF SOUTH MIAMI SPECIAL REVENUE FUND 124
PEOPLE’S TRANSPORTATION TAX FUND BACKGROUND
On November 5, 2002 the citizens of Miami-Dade County voted to implement the People’s
Transportation Plan (PTP) funded by a one half (1/2) percent sales tax increase to provide traffic
relief in Miami-Dade County. As a result, the Citizen’s Independent Transportation Trust (CITT)
was created to advise elected officials in the spending of the surtax.
The City receives a share of the one-half cent sales tax, known as the People’s Transportation Tax,
to be used for transportation services. The People’s Transportation Tax provides funding for the
People’s Transportation Plan, Municipal Component. The surtax proceeds shall only be used for
the transportation expenses and with the following stipulations:
Each municipality shall apply 20% of its share of surtax proceeds towards transit, such as bus
service, bus pullout bays, shelters, and any other transit-related infrastructure. Any municipality
that cannot apply the 20% portion of surtax proceeds it receives may contract with the County via
the Citizen’s Independent Transportation Trust (CITT) for the County to apply such proceeds on a
County project that enhances traffic mobility within the city and immediately adjacent areas. Any
funds not expended on allowable projects may be considered for recapture by Miami-Dade
County. If the City cannot expend such proceeds in accordance with the established criteria,
proceeds shall be carried over and added to the overall portion of the surtax proceeds to be
distributed to the cities in the ensuring year and shall be utilized solely for the transit uses
enumerated herein.
Per the Interlocal Agreement with Miami-Dade County, all expenses that are financed through
this fund must be allocated in one fund. This is the amount that was budgeted by the City at the
time the PTP was passed. Therefore, the expenses related to the PTP Funds must equal or exceed
$116,000 MOE for FY 2003.
Municipalities shall not expend more than 5% of their share of surtax proceeds on administrative
costs, exclusive of project management and oversight for projects funded by the surtax.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 250
PEOPLE'S TRANSPORTATION TAX FUND
TRANSPORTATION
CITY OF SOUTH MIAMI FUND 124
ACCT
NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
BEGINNING FUND BALANCE 1,191,122 1,453,493 1,276,578 1,276,578 854,078
REVENUES
1240000 3126000 INTERGOVERNMENTAL REVENUE 374,078 428,971 412,337 440,000 440,000
1240000 3612000 INTEREST INCOME 13,368 13,509 12,500 10,500 10,000
TOTAL REVENUE 387,446 442,480 424,837 450,500 450,000
EXPENDITURES
1241730 5416490 CONSTRUCTION PROJECTS 125,075 619,395 1,658,000 873,000 1,299,000
TOTAL CAPITAL OUTLAY 125,075 619,395 1,658,000 873,000 1,299,000
TOTAL FUND EXPENSES 125,075 619,395 1,658,000 873,000 1,299,000
ENDING FUND BALANCE 1,453,493 1,276,578 43,415 854,078 5,078
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 251
PEOPLE’S TRANSPORTATION TAX FUND BUDGET HIGHLIGHTS
6490 Construction Projects –
Pinecrest Villas/Snapper Creek Traffic Calming 150,000
Twin Lakes/Bird Estates Traffic Calming 175,000
South Miami Intermodal Transportation Plan - Contingency 100,000
SW 64th ST Bike Lane and Road Improvements 84,000
Citywide Sidewalk Repairs 40,000
Citywide Street Improvements 30,000
Citywide Street Resurfacing Program (Various Locations) 60,000
Road Resurfacing - SW 68 AVE (72 ST to 76 TR) 40,000
Road Resurfacing - SW 76 TR (69 AVE to 67 AVE) 85,000
Road Resurfacing & Reconstruction - SW 82 ST (62 AVE to 60 AVE) 35,000
Road Resurfacing- SW 61 ST (62 PL to 62 AVE) 40,000
SW 58 AVE Intersection at US 1 - Design and Construction 60,000
SW 64 ST Bike Lane and Roadway Widening (62 AVE to 69 AVE) 50,000
Citywide Neighborhood Greenways Sharrows 50,000
Citywide Replacement of Directional Street Signs & Posts 300,000
TOTAL 1,299,000
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 252
PEOPLE'S TRANSPORTATION TAX FUND
DIRECT TRANSIT
CITY OF SOUTH MIAMI FUND 125
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
BEGINNING FUND BALANCE 460,700 515,782 623,024 623,024 653,024
REVENUES
1250000 3126000 INTERGOVERNMENTAL REVENUE 93,520 107,243 103,085 110,000 110,000
TOTAL REVENUE 93,520 107,243 103,085 110,000 110,000
EXPENDITURES
1251730 5413450 CONTRACTUAL SERVICES 998 0 0 0 0
TOTAL OPERATING EXPENSES 998 0 0 0 0
1251730 5416490 CONSTRUCTION PROJECTS 37,440 0 80,000 80,000 80,000
TOTAL CAPITAL OUTLAY 37,440 0 80,000 80,000 80,000
TOTAL FUND EXPENSES 38,438 0 80,000 80,000 80,000
ENDING FUND BALANCE 515,782 623,024 646,109 653,024 683,024
PEOPLE’S TRANSPORTATION TAX FUND BUDGET HIGHLIGHTS
6490 Construction Projects-
Transit Improvement 20% (i.e. Bus Cut outs, Bus
Shelters, Bus Benches, etc.) 80,000
TOTAL 80,000
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 253
REVENUE STABILIZATION FUND
CITY OF SOUTH MIAMI FUND 150
The Revenue Stabilization Reserve Fund was established to mitigate the risk of reduced
property tax and other revenues in general. Building this fund is critical as it is the primary
source used in balancing budget request.
These funds are restricted to uses related to impacts caused by extraordinary or unanticipated
reduced tax revenues and other revenues in general.
REVENUE STABLIZATION FUND
CITY OF SOUTH MIAMI FUND 150
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
BEGINNING FUND BALANCE 0 0 0 0 50,000
REVENUES
1500000 3811000 TRANSFER FROM GEN FUND 0 0 50,000 50,000 10,000
TOTAL REVENUE 0 0 50,000 50,000 10,000
EXPENSES
1501410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0
OTHER FINANCING SOURCES 0 0 0 0 0
TOTAL FUND EXPENSES 0 0 0 0 0
ENDING FUND BALANCE 0 0 50,000 50,000 60,000
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 254
GRANT MATCH RESERVE FUND
CITY OF SOUTH MIAMI FUND 151
These funds would be restricted to uses related to grant match reserve funding, which will be
adequately projected based on realistic grant funding opportunities.
These funds would be set aside as a cash match for extraordinary or unanticipated grant
opportunities. It is beneficial in the application process for the City to have funds that are
readily identifiable as a cash match.
GRANT MATCH RESERVE FUND
CITY OF SOUTH MIAMI FUND 151
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
FY 13/14 FY 14/15 FY 15/16 FY 15/16 FY 16/17
BEGINNING FUND BALANCE 0 0 0 0 50,000
REVENUES
1510000 3811000
TRANSFER FROM GENERAL
FUND 0 0 50,000 50,000 10,000
TOTAL REVENUE 0 0 50,000 50,000 10,000
EXPENSES
1511410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0
OTHER FINANCING SOURCES 0 0 0 0 0
TOTAL FUND EXPENSES 0 0 0 0 0
ENDING FUND BALANCE 0 0 50,000 50,000 60,000
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 255
INSURANCE RESERVE FUND
CITY OF SOUTH MIAMI FUND 152
The Insurance Reserve Fund is intended to fully meet potential insurance claim deductibles.
This reserve would be used in extraordinary or unanticipated circumstances that would require
the contribution of insurance deductibles such as a major hurricane.
INSURANCE RESERVE FUND
CITY OF SOUTH MIAMI FUND 152
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL ACTUAL BUDGET ESTIMATE ESTIMATE
FY 13/14 FY 14/15 FY 15/16 FY 15/16 FY 16/17
BEGINNING FUND BALANCE 0 0 0 0 50,000
REVENUES
1520000 3811000
TRANSFER FROM GENERAL
FUND 0 0 50,000 50,000 10,000
TOTAL REVENUE 0 0 50,000 50,000 10,000
EXPENSES
1521410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0
OTHER FINANCING SOURCES 0 0 0 0 0
TOTAL FUND EXPENSES 0 0 0 0 0
ENDING FUND BALANCE 0 0 50,000 50,000 60,000
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 256
TAX EQUALIZATION RESERVE FUND
CITY OF SOUTH MIAMI FUND 153
Non-property tax revenue is a major portion of the City’s revenue base. The targeted amount
should equal at a minimum, 20% of budgeted non-property tax revenues.
These funds can bridge the gap between the state’s fiscal year end and the City’s fiscal year end
(3 month gap) in the event of significant state budget reduction.
TAX EQUALIZATION RESERVE FUND
CITY OF SOUTH MIAMI FUND 153
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
FY 13/14 FY 14/15 FY 15/16 FY 15/16 FY 16/17
BEGINNING FUND BALANCE 0 0 0 0 50,000
REVENUES
1530000 3811000
TRANSFER FROM GENERAL
FUND 0 0 50,000 50,000 10,000
TOTAL REVENUE 0 0 50,000 50,000 10,000
EXPENSES
1531410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0
OTHER FINANCING SOURCES 0 0 0 0 0
TOTAL FUND EXPENSES 0 0 0 0 0
ENDING FUND BALANCE 0 0 50,000 50,000 60,000
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 257
BUILDING CAPITAL RESERVE FUND
CITY OF SOUTH MIAMI FUND 154
The reserve target amount is based on yearly estimates to make necessary unscheduled and
anticipated repairs, and other operational issues relating to the City’s properties.
These funds are to be used specifically to address building hardening and security, and to fund
unscheduled and anticipated repairs, and other operational issues relating to the City’s
properties.
BUILDING CAPITAL RESERVE FUND
CITY OF SOUTH MIAMI FUND 154
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
FY 13/14 FY 14/15 FY 15/16 FY 15/16 FY 16/17
BEGINNING FUND BALANCE 0 0 0 0 50,000
REVENUES
1540000 3811000 TRANSFER FROM GEN FUND 0 0 50,000 50,000 10,000
TOTAL REVENUE 0 0 50,000 50,000 10,000
EXPENSES
1541410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0
OTHER FINANCING SOURCES 0 0 0 0 0
TOTAL FUND EXPENSES 0 0 0 0 0
ENDING FUND BALANCE 0 0 50,000 50,000 60,000
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 258
CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS
AND MAINT FUND
CITY OF SOUTH MIAMI FUND 155
The Fund was created per adopted Ordinance 19-15-2226 for the purposes of acquiring,
developing, operating and maintaining City parks. Funding Sources related to this fund will
include City budgeted funds as well as federal, state, county and private funding, including the
Trust for Public Lands and other similar sources.
Any monies deposited into the Fund and their interest or investment earnings shall be applied to
the following four major categories:
1) Acquisition;
2) Development; and
3) Improvement.
Each year as part of the City's annual budget process, the Director of Parks and Recreation shall
submit a proposed spending plan, including the scope of each anticipated project and allocating
expected new revenues and interest or investment earnings among the categories,
subcategories, and projects for the coming year.
Each proposed project will be included in the City's Capital Improvement Program, unless
subsequently added to this program by the Commission in compliance with this Section. The
proposed scopes of projects will include recommendations by the Department of Parks and
Recreation through a community process involving the Parks & Recreation Board.
The Acquisition Fund will be used to pay for aspects of projects, that may potentially be acquired
(including surveys and appraisals) and for the acquisitions themselves. In making its
recommendations, through the Parks Director and the City Manager, regarding the funding of the
Acquisition Fund projects, the Parks & Recreation Board will consider multiple criteria.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 259
CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS & MAINTENANCE FUND
CITY OF SOUTH MIAMI FUND 155
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL ACTUAL BUDGET ESTIMATE CM RECOM
FY 13/14 FY 14/15 FY 15/16 FY 15/16 FY 16/17
BEGINNING FUND BALANCE 0 0 0 0 50,000
REVENUES
1540000 3811000 TRANSFER FROM GENERAL FUND 0 0 50,000 50,000 10,000
TOTAL REVENUE 0 0 50,000 50,000 10,000
EXPENSES
1541410 5819120 TRANSFER TO GEN FUND 0 0 0 0 0
OTHER FINANCING SOURCES 0 0 0 0 0
TOTAL FUND EXPENSES 0 0 0 0 0
ENDING FUND BALANCE 0 0 50,000 50,000 60,000
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 260
OTHER FUNDS
DEBT SERVICE FUND
CAPITAL IMPROVEMENT PROGRAM FUND
EMERGENCY RESERVE FUND
STATE FORFEITURE FUND
FEDERAL FORFEITURE FUND
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 261
DEBT SERVICE FUND
CITY OF SOUTH MIAMI FUND 201
The Debt Service Fund has been established in an effort to make clearly the City’s current Long
Term Liability. The City has several loans outstanding with the Florida Municipal Loan Council
(FMLC). The council, as a subsidiary of Florida League of Cities administers the Florida Municipal
Loan Program. Small and medium sized cities in the state obtain loans from the FMLC, through
bonds and backed by MBIA Insurance Corporation.
In this current Fiscal Year, the City of South Miami has no intention of issuing any additional debt
to help fund any recurring or nonrecurring capital improvement projects.
Gibson- Bethel Community Center (previously known as South Miami Multi-Purpose Center)
On April 10, 2001 The City of South Miami Commission adopted Ordinance 11-01-1742
authorizing the City Manager to enter into agreement with the Florida Municipal Loan Council for
the borrowing of $2.5 million and using South Miami Hospital's annual contribution of $150,000.
This Commission administers a loan program with a variable rate revolving loan pool uniquely
designed for Florida local governments. Funding for the program was through an AAA rated tax-
exempt bond issue administered by the Florida League of Cities on behalf of local governments in
order to achieve better economies of scale. The program was created pursuant to Chapter 163,
part 1, of Florida State statutes, for the purpose of issuing the bonds.
In 1998, the City was awarded a grant by the Safe Neighborhood Park Agency to construct a
multi-purpose center at Murray Park. The SNP Grant required a dollar for dollar match, and
contingent upon the City utilizing its own match before the Agency released its own. The purpose
of the Multipurpose Community Center is to provide social and recreational activities for all
residents of South Miami.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 262
CITY OF SOUTH MIAMI MUNICIPAL PARKING GARAGE
The City secured financing for the design and construction of the Municipal Parking Garage on SW
73rd Street.
The City of South Miami entered into a lease agreement with Mark Richman Properties Inc. (MRP)
to manage the Municipal Garage. The Parking Garage exists of ground floor retail space and
restaurants with 4-floors of public parking.
MRP compensates the City a minimum rent guaranteed payment in addition to the payment of all
debt service on the Florida League of Cities Bonds Issued. Payment of the debt service shall
commence as to the amount drawn on the Florida League of Cities Bond Issue and any other debt
on the date the funds were drawn and are payable in accordance with the principal and interest
payment schedule established by the Florida Municipal Loan Council (FMLC) for the City of South
Miami pursuant to the issuance of FMLC Revenue Bonds, series 2002A and 2006.
Interest is paid at the same rate as the City's rate of interest on the bonds together with a pro-
rata share of all the total amount of the borrowing so as to include amortized expenses of the
bond, and all costs associated with the bonds.
Furthermore, in March of 2008, the City Commission authorized the City Manager to execute an
additional loan with SunTrust Bank for one million dollars. The purpose of the SunTrust loan was
to repay $300,000 to the City's reserve account, which funds were utilized for improvements
made to the street immediately adjacent to the parking garage. Seven hundred thousand dollars
from the SunTrust Loan was earmarked for the completion of the construction of the parking
garage.
MRP is not subsidized by the City and pays its full share of borrowing expenses. The funds used
by MRP for design and construction of the parking garage project represent 83.36% of the funds
borrowed on the Bonds and 70% of the SunTrust Loan.
Background on "Private Loan" and "Private Activity". $2,500,000 of the proceeds of the 2002
Loan were in turn loaned to the Developer ("Developer Loan") on June 12, 2002. The City also
entered into a Lease Agreement with the Developer on March 11, 2005 ("Developer
Agreement") whereby the Developer would operate the Garage Project and retain certain
income from the Garage Project for a term of 50 years from the opening date of the Garage
Project. Thus the Developer Agreement expires in 2057 as the Garage Project was completed in
2007. These two actions constituted an impermissible private loan and impermissible private
activity, respectively, under Section 141 of the Internal Revenue Code of 1986, as amended
("Code"), adversely affecting the governmental status of the Council Bonds. The private loan
arose immediately upon making the Developer Loan. The private activity did not arise at the
time of the Developer Agreement. It did not occur until parking rates were first charged at the
Garage Project in January of 2008.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 263
IRS Procedures and Negotiations. On July 13, 2010, the City, jointly with the Issuer (FMLC),
approached the Internal Revenue Service ("IRS") to seek permission to apply for a settlement
under the Voluntary Compliance Agreement Program ("VCAP") in order to preserve the tax
exempt status of the Council Bonds and the 2009 SunTrust Loan under the Code. As the name
implies, the VCAP program involves a self-reporting of potential problems with a tax exempt
issue or series of tax exempt issues and that is what the City undertook. The procedure is
therefore somewhat different than an IRS Examination because it is self-reported and typically
more beneficial to an issuer of tax exempt bonds. The IRS granted permission for a VCAP and
on August 13, 2010, the City and the Issuer jointly submitted a Request for Closing Agreement
Pursuant to Internal Revenue Manual Section 7.2.3.3, which outlines the VCAP procedures. An
IRS Agent was assigned to the City's VCAP request.
A series of exploratory calls commenced as the agent began to develop the case. Thereafter,
negotiations ensued to attempt to resolve all issues with the IRS and protect the status of the
Council Bonds and the 2009 Sun Trust Loan under the Code. Specifically, discussions focused
on determining any settlement amount to be paid to the IRS to resolve the matter, the
language of the settlement agreement, and the amount of Council Bonds and 2009 SunTrust
Loan to be redeemed, or if not immediately eligible for redemption, defeased until the first
redemption date. The IRS and City of South Miami came to an agreement and due to this issue,
defeased a partial amount of the 2002A and 2006 FMLC Bonds and all of the SunTrust 2009
loan. The City’s new loan which was used to due accomplish the required negotiation is the
new SunTrust 2011 loan for $7,575,000.
BB&T 2015 Loan Refinance
In 2012 the City of South Miami in conjunction with the City’s Financial Advisor requested bank
loan proposals on a 15 year and 20 year basis to refund all of the City's outstanding 2001A and
2002A loans.
The City closed in 2015 on the refinancing loan with an attractive 17-year loan at a fixed interest
rate of 2.80%. Additionally, the loan provided the City flexibility to prepay on any payment date
with NO prepayment penalty. Based upon the interest rate of 2.80% with BB&T, the refunding
provides a present value savings of approximately $828,000 or 17% of the principal amount
refunded.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 264
FLORIDA MUNICIPAL LOAN COUNCIL BOND 2006
FY DATE PRINCIPAL INTEREST FEES TOTAL BALANCE
9/30/17 10/01/16 40,000 28,959 2,000 68,959 1,270,000
04/01/17 27,959 2,000 27,959
9/30/18 10/01/17 40,000 27,959 2,000 67,959 1,230,000
04/01/18 26,959 2,000 26,959
9/30/19 10/01/18 40,000 26,959 2,000 66,959 1,190,000
04/01/19 25,959 2,000 25,959
9/30/20 10/01/19 45,000 25,959 2,000 70,959 1,145,000
04/01/20 25,059 2,000 25,059
9/30/21 10/01/20 45,000 25,059 2,000 70,059 1,100,000
04/01/21 24,131 2,000 24,131
9/30/22 10/01/21 50,000 24,131 2,000 74,131 1,050,000
04/01/22 23,100 2,000 23,100
9/30/23 10/01/22 50,000 23,100 2,000 73,100 1,000,000
04/01/23 22,069 2,000 22,069
9/30/24 10/01/23 55,000 22,069 2,000 77,069 945,000
04/01/24 20,934 2,000 20,934
9/30/25 10/01/24 55,000 20,934 2,000 75,934 890,000
04/01/25 19,800 2,000 19,800
9/30/26 10/01/25 60,000 19,800 2,000 79,800 830,000
04/01/26 18,563 2,000 18,563
9/30/27 10/01/26 60,000 18,563 2,000 78,563 770,000
04/01/27 17,325 2,000 17,325
9/30/28 10/01/27 60,000 17,325 2,000 77,325 710,000
04/01/28 15,975 2,000 15,975
9/30/29 10/01/28 65,000 15,975 2,000 80,975 645,000
04/01/29 14,513 2,000 14,513
9/30/30 10/01/29 70,000 14,513 2,000 84,513 575,000
04/01/30 12,938 2,000 12,938
9/30/31 10/01/30 70,000 12,938 2,000 82,938 505,000
04/01/31 11,363 2,000 11,363
9/30/32 10/01/31 75,000 11,363 2,000 86,363 430,000
04/01/32 9,675 2,000 9,675
9/30/33 10/01/32 80,000 9,675 2,000 89,675 350,000
04/01/33 7,875 2,000 7,875
9/30/34 10/01/33 80,000 7,875 2,000 87,875 270,000
04/01/34 6,075 2,000 6,075
9/30/35 10/01/34 85,000 6,075 2,000 91,075 185,000
04/01/35 4,163 2,000 4,163
9/30/36 10/01/35 90,000 4,163 2,000 94,163 95,000
04/01/36 2,138 2,000 2,138
10/01/36 95,000 2,138 2,000 97,138 0
TOTAL: 1,475,000 1,011,597 94,000 2,486,597
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 265
SUNTRUST LOAN 2011
FY DATE PRINCIPAL INTEREST TOTAL BALANCE
2017 10/1/2016 435,000 139,122 574,122 5,580,000
4/1/2017 0 128,356 128,356 5,580,000
2018 10/1/2017 450,000 129,061 579,061 5,130,000
4/1/2018 0 118,004 118,004 5,130,000
2019 10/1/2018 480,000 118,653 598,653 4,650,000
4/1/2019 0 106,963 106,963 4,650,000
2020 10/1/2019 495,000 107,551 602,551 4,155,000
4/1/2020 0 96,102 96,102 4,155,000
2021 10/1/2020 520,000 96,102 616,102 3,635,000
4/1/2021 0 83,615 83,615 3,635,000
2022 10/1/2021 540,000 84,075 624,075 3,095,000
4/1/2022 0 71,194 71,194 3,095,000
2023 10/1/2022 565,000 71,585 636,585 2,530,000
4/1/2023 0 58,197 58,197 2,530,000
2024 10/1/2023 590,000 58,517 648,517 1,940,000
4/1/2024 0 44,871 44,871 1,940,000
2025 10/1/2024 620,000 44,871 664,871 1,320,000
4/1/2025 0 30,364 30,364 1,320,000
2026 10/1/2025 645,000 30,531 675,531 675,000
4/1/2026 0 15,527 15,527 675,000
2027 10/1/2026 675,000 15,612 690,612 0
TOTAL 7,575,000 3,125,339 10,700,339
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 266
BB&T 2015 Loan Refinance
Refunding of Series 2001A & 2002A
Full Refunding of all Series 2009
17-Year Term Loan
$4,948,000
SUNTRUST LOAN 2011
FY DATE PRINCIPAL INTEREST TOTAL BALANCE
2017 11/1/2016 118,000 65,898 183,898 4,589,000
5/1/2017 119,000 64,246 183,246 4,470,000
2018 11/1/2017 121,000 62,580 183,580 4,349,000
5/1/2018 122,000 60,886 182,886 4,227,000
2019 11/1/2018 126,000 59,178 185,178 4,101,000
5/1/2019 128,000 57,414 185,414 3,973,000
2020 11/1/2019 129,000 55,622 184,622 3,844,000
5/1/2020 130,000 53,816 183,816 3,714,000
2021 11/1/2020 131,000 51,996 182,996 3,583,000
5/1/2021 133,000 50,162 183,162 3,450,000
2022 11/1/2021 137,000 48,300 185,300 3,313,000
5/1/2022 139,000 46,382 185,382 3,174,000
2023 11/1/2022 139,000 44,436 183,436 3,035,000
5/1/2023 141,000 42,490 183,490 2,894,000
2024 11/1/2023 141,000 40,516 181,516 2,753,000
5/1/2024 143,000 38,542 181,542 2,610,000
2025 11/1/2024 146,000 36,540 182,540 2,464,000
5/1/2025 148,000 34,496 182,496 2,316,000
2026 11/1/2025 150,000 32,424 182,424 2,166,000
5/1/2026 152,000 30,324 182,324 2,014,000
2027 11/1/2026 154,000 28,196 182,196 1,860,000
5/1/2027 157,000 26,040 183,040 1,703,000
2028 11/1/2027 161,000 23,842 184,842 1,542,000
5/1/2028 163,000 21,588 184,588 1,379,000
2029 11/1/2028 166,000 19,306 185,306 1,213,000
5/1/2029 169,000 16,982 185,982 1,044,000
2030 11/1/2029 169,000 14,616 183,616 875,000
5/1/2030 172,000 12,250 184,250 703,000
2031 11/1/2030 172,000 9,842 181,842 531,000
5/1/2031 175,000 7,434 182,434 356,000
2032 11/1/2031 177,000 4,984 181,984 179,000
5/1/2032 179,000 2,506 181,506 0
TOTAL 4,948,000 1,290,237 6,238,237
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 267
DEBT FUND SCHEDULE
FISCAL YEAR 2016-17
BALANCE PRINCIPLE INTEREST FEES PAYMENT BALANCE
FMLC Series 2006
South Miami Parking
Garage
$1,310,000 $40,000 $56,919 $4,000 $100,919 $1,270,000
SunTrust 2011 Loan
Refinance South Miami
Parking Garage
$6,015,000 $445,000 $267,477 $0 $712,477 $5,570,000
BB&T 2015 Loan Refinance $4,707,000 $237,000 $130,144 $0 $367,144 $4,470,000
TOTAL $12,032,000 $722,000 $454,540 $4,000 $1,180,540 $11,310,000
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 268
DEBT SERVICE FUND
CITY OF SOUTH MIAMI FUND 201
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
BEGINNING FUND BALANCE 870,824 517,663 -82,681 -82,681 0
REVENUES 2010000 3612000 INTEREST INCOME 1,650 4,614 1,650 1,650 1,500
2010000 3669000 S. HOSP FOUNDATION 142,366 144,290 141,080 141,080 142,736
2010000 3669300 RICHMAN PROP LN PMT 727,845 462,145 722,752 722,752 721,481
2010000 3811100 TRANSFER IN FROM GF 0 0 153,161 315,937 315,000
2010000 3841100 BOND PROCEEDS 0 4,948,000 0 0
TOTAL REVENUE 871,861 5,559,049 1,018,643 1,181,419 1,180,717
EXPENDITURES 2011410 5197110 DEBT PRINCIPLE 565,000 5,475,000 686,000 651,000 722,000
2011410 5197210 DEBT INTEREST 650,897 626,886 472,924 446,600 454,540
2011410 5197310 DEBT OTHER COST 9,125 36,757 4,000 1,138 4,000
2011500 5147310 DEBT OTHER COST 0 20,750 0 0 0
TOTAL DEBT SERVICE 1,225,022 6,159,393 1,162,924 1,098,738 1,180,540
ENDING FUND BALANCE 517,663 -82,681 -226,962 0 178
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 269
CAPITAL IMPROVEMENT PROGRAM FUND
CITY OF SOUTH MIAMI FUND 301
Mission and Responsibilities:
The purpose of the Capital Improvement Fund is to establish and cover multi-year expenditures
of major capital projects and expenditures for all General Government programs. The adopted
Capital Improvement Projects expenditures are identified on the Five–Year Capital
Improvement Project listing within the Capital Improvement Program section of this budget.
The Capital Improvement Fund finances the General Government’s Capital Improvement
Projects (CIP) as outlined and listed in the City’s Five-Year Financial Forecast for the years 2015-
2019 as listed in the Capital Improvement Program of this document. The City generally defines
a Capital Improvement Project (CIP) to be any project, which possesses the following
characteristics:
1. Exceeds an estimated cost of $5,000
2. Has an estimated useful life of 3 years or more
The CIP Fund receives transfers from the General Fund based on the long-term capital budget
needs of the various City Departments and the Recreation programs. Revenues may also
include transfers from other financial sources and investment interest. For years prior to FY
2012, the City would incorporate into the Departmental budget expenses related to Capital
Improvements for various General Government Programs. For years 2012 and forward, general
fund CIP expenditures are made directly from the CIP fund, providing more clarity to the
budgeting process.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 270
CAPITAL IMPROVEMENT PROGRAM FUND
CITY OF SOUTH MIAMI FUND 301
ACCT NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
BEGINNING FUND BALANCE 180,112 355,314 839,318 839,318 928,802
REVENUES
3010000 3811000 TRANSFER FROM GENERAL FUND 600,000 1,268,439 1,049,581 1,049,581 1,929,198
TOTAL REVENUE 600,000 1,268,439 1,049,581 1,049,581 1,929,198
EXPENSES
3011310 5136450 CAPITAL IMPROVEMENT 44,971 0 0 0 0
3011340 5136430 OPERATING EQUIPMENT
75,865 0 0 110,000
3011410 5136430 FINANCE EQUIPMENT 0 0 30,000 23,844 50,000
3011410 5136440 FINANCE VEHICLES 0 0 25,000 24,295 9,000
3011610 5246440 BUILDING VEHICLES 0 0 25,000 23,637 0
3011620 5246430 EQUIPMENT OPERATING 0 0 0 0 0
3011640 5246440 CODE VEHICLES 63,935 0 0 0 0
3011720 5346440 SOLID WASTE VEHICLES 0 0 150,000 95,000 298,000
3011730 5414625 LANDSCAPE MAINTENANCE 0 4,800
0
3011730 5416450 CAPITAL IMPROVEMENT 0 0 145,000 75,000 65,000
3011790 5196450 CAPITAL IMPROVEMENT 14,820 69,252 235,000 55,000 995,000
3011910 5216430 POLICE EQUIP OPERATING 0 0 0 0 0
3011910 5216440 POLICE VEHICLES 218,122 213,900 272,000 267,554 332,000
3011910 5216450 CAPITAL IMPROVEMENT 0 0 0 0 0
3012000 5726440 PARKS VEHICLES 0 0 0 0 9,000
3012000 5726450 PARKS & REC IMPROVEMENT 82,950 420,618 475,000 308,993 865,000
3012010 5726450 CAPITAL IMPROVEMENT 0 0 87,000 42,865 50,000
3012020 5726450 CAPITAL IMPROVEMENT 0 0 193000 43909 75,000
TOTAL CAPITAL EXPENSES 424,798 784,435 1,637,000 960,097 2,858,000
TOTAL FUND EXPENSES 424,798 784,435 1,637,000 960,097 2,858,000
ENDING FUND BALANCE 355,314 839,318 251,899 928,802 0
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 271
301-1340-513-6430 Firewall Services to Accommodate Increased Security 110,000
301-1410-513-6430 New Pay Stations 50,000
301-1410-513-6440 Enforcement Vehicle for the Parking Division 9,000
301-1720-541-6440 F150 4 door Work Truck with Power Lift Diesel for PW's Dept 38,000
Trash Truck & Trash Crane 260,000
TOTAL 298,000
301-1730-541-6450 Tree Planting 40,000
Rubber Mulch for Trees Grates- Downtown Area 25,000
TOTAL 65,000
301-1790-519-6450 Misc Traffic Calming 50,000
SW 64th St Bike Lane & Road Widening (SW 62 Ave & 69 Ave) 200,000
SW 73 ST Sidewalk Extension 15,000
Citywide Sewer Upgrades- Design 350,000
City Welcome Signs 300,000
Middle School - Palmer Park perimeter road stacking lane 50,000
Orchids 5,000
Power Outlets for Electrical Vehicles 25,000
TOTAL 995,000
301-1910-521-6440 8 Police Vehicles and Equipment 332,000
301-2000-572-6440 1 Adminitrative Vehicles for Parks & Rec Dept 9,000
301- 2000-572-6450 Citywide Parks Improvement 50,000
Citywide Parks Master Plan - Improvements 300,000
Dante Fascell Park- Ranch Style Perimeter Fence 75,000
Dante Fascell Park- Revamp Parking Lot 150,000
Dante Fascell Park-New Utility Shed 5,000
Palmer Park - New Dogout Roofs 15,000
Palmer Park - Drainage Improvements 250,000
Security fence around the back of Van Smith Park 20,000
TOTAL 865,000
301-2010-572-6450 Brewer Park- Perimeter Tennis Court Fencing System 50,000
301-2020-572-6450 GB Community Center- Relocate Fitness Room & Multipurpose Room 75,000
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 272
EMERGENCY RESERVE FUND
CITY OF SOUTH MIAMI FUND 051
When the City's Comprehensive Financial Report was issued for FY 1994/95, the Auditors,
Sharpton, Brunson & Company recommended the creation of a Contingency Reserves Fund to be
funded from the cash carryover balance in the General Fund.
The City Administration reviewed the Auditor's recommendation and considered it to be feasible
and beneficial to the City's financial stability; and the Contingency Reserves Fund was created by
Resolution No. 7796-9831 with a balance of $1,000,000.00 to be maintained at all times.
The City Administration adopted a policy that would restrict the use of this fund to catastrophes
and other unscheduled emergencies; and on September 2nd, 2001 the City Commission changed
the policy via Resolution No. 145-01-11293 to provide for a Contingency Reserves Fund of no less
than 10% of the budget.
On July 29, 2008 the City of South Miami established Article V Section 2-47 entitled "Emergency
Reserve Fund" under City Code of Ordinances 23-08-1958 as part of a Cash Management Policy
requiring the City to maintain Emergency Reserves Funds no less than 10% of the budget. Since
then, City Manager strongly recommended, and the 2014 Commission funded, the full amount
recommended by Government Financial Officers Association (GFOA) of 25%; 12.5% for budget
uncertainties and 12.5% for emergency response.
EMERGENCY RESERVE FUND
CITY OF SOUTH MIAMI FUND 051
ACCT
NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
BEGINNING FUND BALANCE 1,703,605 1,717,288 4,438,751 4,438,751 4,591,751
REVENUES
0510000 3811000 TRANSFER FROM GEN FUND 0 2,694,919 125,000 125,000 56,925
0510000 3612000 INTEREST INCOME 13,683 26,544 28,000 28,000 29,000
TOTAL REVENUE 13,683 2,721,463 153,000 153,000 85,925
EXPENSES
0511310 5133450 CONTRACTUAL SERVICES 0 0 0 0 400,000
OTHER FINANCING SOURCES 0 0 0 0 0
TOTAL FUND EXPENSES 0 0 0 0 400,000
ENDING FUND BALANCE 1,717,288 4,438,751 4,591,751 4,591,751 4,277,676
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 273
STATE FORFEITURE FUND
CITY OF SOUTH MIAMI FUND 608
The State Forfeiture Fund manages funds collected through the Florida Contraband Forfeiture
Act. Florida Statute 932.701 through 932.707 authorizes municipalities to seize assets, including
cash, personal property and real property used in violation of the Florida Contraband Forfeiture
Act. The funds may be used for educational purposes, Drug Abuse Resistance Education (DARE)
programs or the purchase of equipment used in police operations. This fund was established to
account for proceeds collected under the provisions of the Florida Contraband Forfeiture Act.
STATE FORFEITURE FUND
CITY OF SOUTH MIAMI FUND 608
ACCT
NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOM
FY 16/17
BEGINNING FUND BALANCE 75,900 76,510 78,410 78,410 34,910
REVENUES
6080000 3511000 CONFISCATED REVENUE 0 1,280 0 0 0
6080000 3612000 INTEREST INCOME 610 620 500 500 500
6080000 3699200 MISCELLANOUS REVENUES 0 0 0 0 0
TOTAL REVENUE 610 1,900 500 500 500
EXPENSES
6081910 5215210 INVESTIGATIVE INITIATIVES 0 0 44,000 44,000 30,000
TOTAL OPERATING EXPENSES 0 0 44,000 44,000 30,000
TOTAL EXPENSES 0 0 44,000 44,000 30,000
ENDING FUND BALANCE 76,510 78,410 34,910 34,910 5,410
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 274
FEDERAL FORFEITURE FUND
CITY OF SOUTH MIAMI FUND 615
BACKGROUND
The Department of Justice Asset Forfeiture Program (the Program) is a nationwide law
enforcement initiative that removes the tools of crime from criminal organizations, deprives
wrongdoers of the proceeds of their crimes, recovers property that may be used to compensate
victims, and deters crime. The most important objective of the Program is law enforcement.
Equitable sharing further enhances this law enforcement objective by fostering cooperation
among federal, state, and local law enforcement agencies. The Attorney General shall assure
that any property transferred to a State or local law enforcement agency:
A. has a value that bears a reasonable relationship to the degree of direct participation of
the State or local agency in the law enforcement effort resulting in the forfeiture, taking
into account the total value of all property forfeited and the total law enforcement
effort as a whole; and with respect to the violation of law on which the forfeiture is
based; and
B. will serve to encourage further cooperation between the recipient State or local agency
and Federal law enforcement agencies
The Forfeiture funds obtained from the Federal Government are limited in its use. Sharing must
be used to increase or supplement the resources of the receiving state or local law enforcement
agency or any other ultimate recipient agency. Shared resources shall not be used to replace or
supplant the appropriated resources of the recipient but may include these permissible uses:
• Law enforcement
investigation
• Law enforcement training
• Law enforcement and
detention facilities
• Law enforcement equipment
• Law enforcement travel and
transportation
• Law enforcement awards and
memorials
• Drug and gang education and
awareness programs
• Pro rata funding
• Asset accounting and tracking
• Language assistance services
• Transfers to other law
enforcement agencies
• Support of community-based
programs
• Cash transfers to community-
based programs are not
permitted
• Windfall situations
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 275
FEDERAL FORFEITURE FUND
CITY OF SOUTH MIAMI FUND 615
ACCT
NO ACCOUNT CLASSIFICATION
ACTUAL
FY 13/14
ACTUAL
FY 14/15
BUDGET
FY 15/16
ESTIMATE
FY 15/16
CM RECOMM
FY 16/17
BEGINNING FUND BALANCE 2,012,436 2,000,223 1,855,266 1,855,266 1,455,834
REVENUES
6150000 3511000 INTERGOVERNMENTAL REVENUES 2,914 47,112 0 0 0
6150000 3612000 INTEREST INCOME 16,097 15,756 16,000 16,000 16000
6150000 3699200 OTHER MISC REVENUES 58,495 18,524 80,000 80,000 50000
TOTAL REVENUE 77,506 81,392 96,000 96,000 66,000
EXPENSES
6151910 5211410 OVERTIME SPECIAL UNIT 6,590 4,551 50,000 50,000 50000
6151910 5211414 OVERTIME SPECIAL UNIT 7,800 0 30,000 30,000 50000
TOTAL PERSONNEL EXPENSES 14,390 4,551 80,000 80,000 100,000
6151910 5213450 CONTRACTUAL SERVICES 9,667 22,349 150,800 118,800 150,800
6151910 5214070 TRAVEL & PER DIEM 570 11,768 35,000 35,000 35,000
6151910 5214450 LEASE PURCHASE-POL VEHICLE 24,720 19,739 19,632 19,632 45,000
6151910 5215205 COMPUTER EQUIPMENT 15,000 0 160,000 160,000 38,000
6151910 5215210 SUPPLIES 0 0 0 0 56,220
6151910 5215220 UNIFORMS 0 0 12,000 12,000 12,000
TOTAL OPERATING EXPENSES 49,958 53,856 377,432 345,432 337,020
6151910 5216430 OPERATING EQUIPMENT 0 0 70,000 70,000 0
6151910 5216440 INFRASTRUCTURE 25,371 167,942 0 0 0
TOTAL CAPITAL OUTLAY 25,371 167,942 70,000 70,000 0
TOTAL EXPENSE 89,719 226,349 527,432 495,432 437,020
ENDING FUND BALANCE 2,000,223 1,855,266 1,423,834 1,455,834 1,084,814
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 276
FEDERAL FORFEITURE FUND BUDGET HIGHLIGHTS
5205 Computer Equipment – The line item has decreased. The Toughbooks and Docking Stations
were purchased in FY 2015-16.
5210 Supplies –
Active shooter response rifles 25,000
Active shooter response communications equipment 10,000
Active shooter response gas masks 10,000
Binoculars 34 @ $330 11,200
TOTAL 56,220
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 277
GLOSSARY
A Account. A term used to identify an individual asset, liability, expenditure control,
revenue control, encumbrance control, or fund balance.
Accounting System. The total structure of records and procedures which discover,
record, classify, summarize, and report information on the financial position and
results of operations of a government or any of its funds, fund types, balanced
account groups, or organizational components.
Accrual Basis of Accounting. The method which records revenues when earned
(whether or not cash is then received) and records expenditures when goods or
services are received (whether or not cash is disbursed at that time)
Ad Valorem Tax. Property taxes calculated as a percentage of the value of real or
personal property. The percentage is expressed in mils (thousandths of dollars).
Appropriation. The authorization by the governing body to make payments or incur
obligations for specific purposes.
Appropriated Fund Balance. The amount of surplus funds available to finance
operations of that fund in a subsequent year or years.
Assessed Value. A valuation set upon real estate by Miami-Dade County Property
Appraiser as a basis for levying real property taxes (Ad Valorem Tax).
Asset. Resources owned or held by a government, which have monetary value.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 278
B Balanced Budget. Occurs when planned expenditures equal anticipated revenues. In
Florida, it is a requirement that the budget submitted to the City Commission be
balanced.
Balance Sheet. The basic financial statement, which discloses the assets, liabilities,
and equities of an entity at a specified date in conformity with GAAP.
Bond. A written promise to pay a designated sum of money (the principal) at a
specific date in the future, along with periodic interest at a specific rate. The payment
on bonds are identified as Debt Service. Bonds are generally used to obtain long-term
financing for capital improvements.
Bond Funds. Resources derived from issuance of bonds for specific purposes and
related Federal project grants used to finance capital expenditures.
Bond Rating. A rating (made by an established bond rating company) from a schedule
of grades indicating the probability of timely repayment of principal and interest on
bonds issued.
Budget (operating). A plan of financial operation embodying an estimate of proposed
expenditures for a given fiscal year and the proposed means of financing them
(revenue estimates). The term is also used for the officially authorized expenditure
ceilings under which a government and its departments operate.
Budget Document (Program and Financial Plan). The official written statement
prepared by the City staff reflecting the decisions made by the Commission in their
budget deliberations.
Budget Ordinance. The schedule of revenues and expenditures for the upcoming
fiscal year by fund, which is adopted by the City Commission each year.
Budgetary Basis. This refers to the basis of accounting used to estimate financing
sources and uses in the budget. This generally takes one of three forms: GAAP, cash,
or modified accrual.
Budget Message. A general discussion of the proposed budget written by the City
Manager to the City Commission.
Budget Schedule. The schedule of key dates which a government follows in the
preparation and adoption of the budget.
C CAFR. Comprehensive Annual Financial Report.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 279
CALEA. Commission Accreditation of Law Enforcement Agencies.
Capital Improvement Program. A projection of capital (long-lived and significant)
expenditures over the coming five years. The method of financing is also indicated.
Capital Improvement Fund. An account used to segregate a portion of the
government's equity to be used for future capital program expenditures. The amount
of capital reserve is roughly equal to the government's annual equipment
depreciation and an amount identified as being needed for future capital acquisition.
Capital Outlay. Fixed assets, which have a value of $1,000 or more and have a useful
economic lifetime of more than one year; or assets of any value if the nature of the
item is such that it must be controlled for custody purposes as a fixed asset.
Capital Project. Major construction, acquisition, or renovation activities, which add
value to a government's physical assets or significantly increase their useful life. Also
called capital improvement.
Capital Projects Budget. A fiscal year budget for capital expenditures, i.e. items or
projects of significant value with a probable life of one or more years, and the means
of financing them.
CIT. Crisis Intervention Training.
CITT. Citizen’s Independent Transportation Trust.
Consumer Price Index (CPI). A statistical description of price levels provided by the
U.S. Department of Labor. The index is used as a measure of the increase in the cost
of living (i.e., economic inflation).
Contingency Account. An appropriation of money set aside for unexpected expenses.
The amount needed is transferred by City Commission action to supplement the
appropriate expenditure account.
Contractual Services. Services rendered to a government by private firms, individuals,
or other governmental agencies. Examples include utilities, rent, maintenance
agreements, and professional consulting services.
County Wide Service Area. As the area wide government, Miami-Dade County has
the responsibility to provide certain services to all residents. The countywide services
include: public health care, sheriff, jails, courts, mass transportation, environmental
protection, certain parks and public works activities, elections, tax collection,
property appraisal and social service programs. The revenue to pay for countywide
services comes from property and gas taxes, licenses, charges for services,
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 280
intergovernmental aid, fines and forfeitures, transfers and interest earnings.
CP. Capital Projects.
D Debt Service Fund. Fund used to account for the accumulation of resources for and
payment of general long term debt principal, interest, and related costs. The
payment of principal and interest on borrowed funds.
Department. A major administrative division of the City, which indicates overall
management responsibility for an operation or a group of related operations within a
functional area. A department usually has more than one program and may have
more than one fund.
Disbursement. The expenditure of monies from an account.
Distinguished Budget Presentation Awards Program. A voluntary award program
administered by the Government Finance Officers Association to encourage
governments to prepare effective budget documents.
E EAR. Evaluation and Appraisal Report.
Employee (or Fringe) Benefits. Contributions made by a government to meet
commitments or obligations for employee fringe benefits. Included are the
government's share of costs for Social Security and the deferred compensation,
medical, and life insurance plans.
Encumbrance. Commitments of funds for contracts and services to be performed.
When encumbrances are recorded, available appropriations are correspondingly
reduced.
Enterprise Fund. Funds established to account for operations, which are financed and
operated in a manner similar to private enterprises. The intent is that the expense of
providing services to the public on a continuing basis (including depreciation) be
financed or recovered primarily through user fees.
Estimated Revenues. Projections of funds to be received during the fiscal year.
Expenditure. The cost of goods delivered or services provided, including operating
expenses, capital outlays, and debt service. Includes such things as paying salaries of
police, fire and others, purchasing materials, electricity, water and gas and making
long-term debt payments.
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 281
F Final Budget. Term used to describe revenues and expenditures for the upcoming
year beginning October 1st and ending September 30th.
Financial Policy. A government’s policies with respect to revenues, spending, and
debt management as these relate to government services, programs and capital
investments. Fiscal policy provides an agreed-upon set of principles for the planning
and programming of government budgets and their funding.
Fiscal Year. The 12-month period to which the annual budget applies. The City’s fiscal
year begins October 1st and ends on September 30th.
Fixed Assets. Assets of long-term character that are intended to continue to be held
or used, such as land, building, machinery, furniture, and other equipment.
Franchise. A special privilege granted by a government permitting the continuing use
of public property, such as city streets, and usually involving the elements of
monopoly and regulation.
Franchise Fees. Fees levied by the City in return for granting a privilege, which
permits the continual use of public property such as city streets, and usually involves
the elements of monopoly and regulation.
Fund. An independent fiscal and accounting entity with a self-balancing set of
accounts. Funds are established to attain certain objectives or to simply segregate
activities. Examples are the Refuse Collection and Recycling Fund and the
Stormwater Utility Fund.
Fund Balance. The excess of assets over liabilities for a fund. A negative fund balance
is sometimes called a deficit.
G GAAP. Generally Accepted Accounting Principles. Uniform minimum standards for
financial accounting and recording, encompassing the conventions, rules, and
procedures that define accepted accounting principles.
General Fund. The fund that is available for any legal authorized purpose and which
is therefore used to account for all revenues and all activities except those required
to be accounted for in another fund. Note: The General Fund is used to finance the
ordinary operations of a governmental unit. The entity receives revenue from a
specific source and spends it on specific activities.
General Ledger. A book, file, or other device, which contains the accounts needed to
reflect the financial position and the results of operations of an entity. In double
entry bookkeeping, the debits and credits in the general ledger are equal; therefore,
CITY OF SOUTH MIAMI BUDGET FY 2016-2017 282
the debit balances equal the credit balances.
General Obligation Bonds. Bonds for the payment of which the full faith and credit of
the issuing government are pledged. In issuing its general obligation bonds, the City
of South Miami pledges to levy whatever property tax is needed to repay the bonds
for any particular year. General Obligation Bonds cannot be issued without voter
approval and are usually issued with maturities of between 15 and 30 years.
GF. General Fund.
GFOA. Government Finance Officers Association.
Goal. An attainable target for an organization. An organization's vision of the future.
Goals and Objectives. A narrative in each department which establishes a program of
non-routine, or especially emphasized, intentions and tasks for each City department
or sub-department during a one-year period. It is not necessarily a fiscal period.
GOB. General Obligation Bond.
Grant. A contribution by one governmental unit to another. The contribution is
usually made to aid in the support of a specified function (for example, education),
but it is sometimes also for general purposes.
I Infrastructure. The physical assets of a government (e.g., streets, water, sewer, public
buildings and parks).
Inter-fund Transfer. Equity transferred from one fund to another.
Intergovernmental Revenue. Funds received from federal, state, and other local
governmental sources in the form of grants and shared revenues.
L Liabilities. Debts or other legal obligation arising out of transactions in the past,
which must be liquidated, renewed, or refunded at some future date. This term does
not include encumbrances.
Line Item. A specific item defined by detail in a separate account in the financial
records. Revenue and expenditure justifications are reviewed, anticipated and
appropriated at this level.
LTG. Long Term Goals.
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M Mil of Tax. A rate of tax equal to $1 for each $1,000 of assessed property value. So if
your house has a taxable value of $50,000 and the millage rate is 1, then you would
pay $50 in taxes, and if the millage rate is 10, then you would pay $500 in taxes.
Millage Rate. One mil equals $1 of tax for each $1,000 of property value. The millage
rate is the total number of mils of tax assessed against this value.
Modified Accrual Accounting. A basis of accounting in which revenues are recorded
when collectable within the current period or soon enough thereafter to be used to
pay liabilities of the current period, and expenditures are recognized when the
related liability is incurred.
N Non-Departmental Appropriations (Expenditures). The costs of government services
or operations which are not directly attributable to City Departments.
O Objective. A specific measurable and observable activity which advances the
organization toward its goal.
Objects of Expenditure. Expenditure classifications based upon the types or
categories of goods and services purchased.
Obligations. Amounts which a government may be legally required to meet out of its
resources. They include not only actual liabilities, but also encumbrances not yet
paid.
Operating Budget. The City’s financial plan which outlines proposed expenditures for
the coming fiscal year and estimates the revenues which will be used to finance
them.
Operating Revenue. Funds that the government receives as income to pay for
ongoing operations. It includes such items as taxes, fees from specific services,
interest earning, and grant revenues. Operating revenues are used to pay for day to
day services.
Ordinance. A formal legislative enactment by the City Commission of South Miami. A
law.
OSHA. Occupation Safety & Health Administration.
P Personal Services. Expenditures for salaries, wages, and related employee benefits.
Policy. A plan, course of action or guiding principle, designed to set parameters for
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decisions and actions.
Productivity. A measure of the service output of City programs compared to the per
unit of resource input invested.
Programs and Objectives. The descriptions of the structure, purposes, activities, tasks
and volumes or frequencies of each organizational unit shown in the budget. The
period spans the fiscal year.
Property Tax Rate. A tax based on the value of the property. It is also called an Ad
Valorem tax. The tax is determined by multiplying the taxable value of the property
by the millage rate. So if your house has a taxable value of $300,000 and the millage
rate is 1, then you would pay $300 in taxes, and if the millage rate is 10, then you
would bay $3,000 in taxes.
R Reserve. An account used either to set aside budgeted revenues that are not
required for expenditure in the current budget year or to earmark revenues for a
specific future purpose.
Revenue. Money that the City of South Miami receives from a variety of sources such
as property taxes, permits and fees, utility and sales taxes, charges for services,
grants, franchise fees and license fees that it uses to pay for service delivery and
other items.
Risk Management. The identification and control of risk and liabilities incurred by a
local government to conserve resources from accidental loss.
Rollback Millage Rate. The millage necessary to raise the same amount of Ad
Valorem tax revenue as the previous year, excluding taxes from new construction. It
represents the millage rate level for no tax increase.
S Special Assessment. A compulsory levy made against certain properties to defray
part or all of the cost of a specific improvement or service deemed to primarily
benefit those properties. All tax-exempt property in the affected area will also have
to pay the special assessment.
STG. Short Term Goals.
Surplus. The use of the term “surplus” in governmental accounting is generally
discouraged because it creates a potential for misleading inference. Undesignated
fund balance is used instead. The concept of “net worth” in commercial accounting is
comparable to “fund balance” in government accounting. That portion of the fund
balance, which is not reserved for specific purposes or obligations is called the
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undesignated fund balance: it is the true “surplus”.
SW. Stormwater.
T Tax Base. Total assessed valuation of real property within the City.
Tax Levy. The total amount to be raised by general property taxes for purposes
specified in the Tax Levy Ordinance.
Tax Rate. The amount of tax levied for each $1,000 of assessed valuation.
Taxing Limit. The maximum rate at which the City may levy a tax, which for Florida
municipalities is 10 mils, or $10 per thousand dollars of assessed value.
TF. Transportation Fund.
TRIM. Truth in millage (section 200.065, Florida Statute).
U Undesignated Fund Balance. That portion of the fund balance available for use in
subsequent budgets. The term is preferable over the commonly used and ill-defined
“surplus.”
User Fee. Charges for specific services provided only to those paying such charges.
Examples would be stormwater utility and refuse collection, disposal and recycling.
Utility Taxes. Municipal charges levied by the City on every purchase of a public
service within its corporate limits. Public service includes electricity, gas, fuel oil,
water, and telephone service.
W Workload Indicators. An indication of the output of a department. It may consist of
transactions, products, events, services or persons served.
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City of South Miami
6130 Sunset Drive
Miami, FL 33143
305-663-6343
www.southmiamifl.gov