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Res No 240-16-14795RESOLUTION NO.240-16-14795 A Resolution authorizing the CityManager to purchase seven(7)FordUtility Interceptor PoliceVehiclesby piggybacking on the agreement between DuvalFordand the FloridaSheriffs Association. WHEREAS,the MayorandCityCommissionwish to purchase seven(7)newFordUtility Interceptor PolicePursuitvehiclewith warranty forthePolice Department;and WHEREAS,due to the excessivemileageofa number ofvehiclesin the policefleet,andinaneffort to maintainafleetofsafeand serviceable vehiclesfor the police department,the purchase of one newvehicle is needed;and WHEREAS,Duval Ford was awarded the bid for the Florida Sheriffs Association Southern District Sedan Interceptor Police Pursuit Vehicle;and WHEREAS,the cost of the seven(7)police interceptor utilityvehicles will be $213,251;$211,251 for the purchaseof the vehicles will becharged to account 301-1910-521-6440,CapitalImprovement (Vehicles andEquipment),current balance$332,000.00;$2,225forgraphics to becharged to account number 001 -1910-521 -5210 current balance$152,000,Supplies;$910 foranewtags to becharged to account number 001-1910-521-3450 current balance$96,006,Contractual Services.The expenditure was approved in the 2016-2017 budget. NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA: Section I:TheCityManageris authorized to purchase seven(7)FordUtility Interceptor Police VehiclesfromDuvalFord,by piggybacking onto the agreement between the vendor and the Florida Sheriffs Association. Section 2.Severability:Ifanysection,clause,sentence,or phrase ofthis resolution isforany reasonheld invalid or unconstitutional bya court of competent jurisdiction,thisholdingshall not affect the validity of the remaining portions ofthis resolution. Section 3;This resolution shall take effect immediately upon approval. PASSED AND APPROVED this 20thday of December ,2016. CITTCLERK READ AND LANGUAGE, EXE \h(J^ti^^^ APPROVED: COMMISSION VOTE: Mayor Stoddard: Vice Mayor Welsh: Commissioner Liebman:yea Commissioner Edmond:yea Commissioner Harris:Yea 5-0 Yea Yea South*Miami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM TO: From: Date: Subject: Background: Amount: Account: Attachments: The Honorable Mayor &Members of the City Commission Steven Alexander,City Manager December 20,2016 Agenda Item No/.i A Resolution authorizing the City Manager to purchase seven (7)Ford Utility Interceptor Police Pursuit vehicles from Duval Ford,viaa piggyback procurement from the Florida Sheriffs Association BidNo16-VRL24.0,as approved in the 2016-2017 Budget fora total amount not to exceed $215,000. Due to the excessive mileage ofa number of vehicles in the police fleet, and in an effort to maintain a fleet of safe and serviceable vehicles for the police department,the purchase of eight (8)total new vehicles is needed. TheCitywill piggyback this procurement from the Florida Sheriffs Association BidNo16-VRL24.0 and purchase 7 of the vehicles from Duval Ford who were was awarded the bid for the southern district of Florida forFordUtility Interceptor Police Pursuit Vehicles. ThePolice Department is beginning anew transition to a utility based vehicle to provide sufficient cargo and passenger space compared with the sedan.Theutility based vehicles willall provide double the payload capacity which does not compromise vehicle dynamics or performance. Theutilityvehiclealsoprovidesa higher ground clearance to overcome road and/or water obstacles without damaging the vehicle. In addition to the optional equipment,each vehicle is equipped withan additional 5-year,100,000 mile warranty. Not to exceed $215,000 $211,251 for the vehiclesfrom account number 301-1910-521-6440, Capital Improvement (Vehiclesand Equipment),current balance $332,000;$2,225for vehicle graphics 001-1910-521-5210 current balance$152,000,Supplies;$910fornewtags 001-1910-521-3450 current balance $96,006. Resolution DuvalFord Quotation forUtilityVehicles Graphics Quote Piggyback Agreement;Florida Sheriff Association Bid#16-VEL24.0 Specification #4 and #6,Florida Sheriffs Association Bid DuvalFordSun Biz Report \Wf /CITY OF SOUTH MIAMI ^m ith"Miami office of the city manager JUUU''v liai l"inter-office memorandumTHECITYOFPLEASANTLIVING Graphics Quote Piggyback Agreement;Florida Sheriff Association Bid #16-VEL24.0 Specification #4 and#6,Florida Sheriffs Association Bid DuvalFordSunBiz Report -: GRAPHIC DESIGNS INTERNATIONAL Providing Quality Public Safety Decals Since 1994. SGT.DARBY WAGNER 6130 Sunset Drive South Miami,FL 33143 dwagner@southmiamifl.gov PROPOSAL SOUTH MIAMI POLICE DEPARTMENT 1 OTY.DESCRIPTION PRICE TOTAL 5 COMPLETE 3M REFLECTIVE GRAPHICS KIT $445.00 each $2,225.00 FOR A 2017 FORD INTERCEPTOR UTILITY INCLUDING INSTALLATION PLEASE LET ME KNOW IF AND WHEN TO PROCEED.THANK YOU. Jgnieg<§>gl1grs December 12.2016 AUTHORIZED SIGNATURE TODAY'S DATE Jenice Sellers Thankyouforyourinquiry.We appreciate your consideration. PLEASE FAX PURCHASE ORDER TO JENICE SELLERS @ 772-286-8198 OR EMAIL TO JENICE@GDIGRAPHICS.COM 3161SE Slater St.Stuart.FL 34997 T-.772-287-0000 11-800-344-6853 F:772-286-8198 WWW.GDIGRAPHICS.COM HUB CITY FORD HUB CITY FORD DUVAL FORD LLC DUVAL FORD LLC FLORIDA ASSOCIATIONOF COUNTIES All About Florida FLORIDA SHERIFFS ASSOCIATION &FLORIDA ASSOCIATION OF COUNTIES Name of Dealership Type of Vehicle FORDINTERCEPTORPOLICERATEDUTILITY -AWD(Specification #06^ 2017 FordInterceptorUtility (K8A) 2017 Ford Interceptor Utility (K8A) 2017FordInterceptorUtility(K8A) 2017 FordInterceptorUtility (K8A) Base Unit t/one Price •Western $26,079.00 •Northern $26,079.00 •Central $26,118.00 •Southern $26,259.00 FLORIDA ASSOCIATION OF COUNTIES All About Florida FLORIDA SHERIFFS ASSOCIATION &FLORIDA ASSOCIATION OF COUNTIES FORD INTERCEPTOR POLICE RATED UTILITY SPECIFICATION #6 2017Ford Interceptor Utility(K8A) AWD Listed below you will find the model number of the vehicle that is being requested for the Police Rated Full Size Utility -AWD.At a minimum,the following items will be factory installed on the base vehicle to meet the model number and build codes of the vehicles listed.Please refer to the Emergency Vehicle Lighting Specifications for lightbar descriptions and the awarded dealer pricing. Ford Interceptor Utility (K8A) Code Description K8A Ford Interceptor Police Rated Utility Vehicle 51Y Driver's Side(LeftHand)Spotlight 9 Seats Cloth Front Buckets/RearVinyl W Black Interior 500A Equipment Group 99R 3.7LV6 Engine 44C 6 Speed Auto Transmission 153 Front License Bracket 87r Factory Back-up Camera Std PowerDistributionLug Std Dome Lamp/Overhead Light Disclosure:The Florida Sheriffs Association working in conjunction with manufacturers,dealers and distributors of vehicles/equipment does their best to ensure Model names,numbers and codes represent the latest information available at the time the bid documents are prepared.However,do to the nature of the business,it is recommended that you confirm this information with your dealer representative atthe time you are requesting a confirming quote. FLORIDA ASSOCIATION OF COUNTIES All About Florida FLORIDA SHERIFFS ASSOCIATION &FLORIDA ASSOCIATION OF COUNTIES FORD INTERCEPTOR POLICE RATED UTILITY -AWD SPECIFICATION #6 2017 Ford Interceptor Utility (K8A) The Ford Interceptor Utility (K8A)purchased through this contract comes with allthe standard equipment as specified bythe manufacturer forthis model and FSA's base vehicle specification^)requirements which are included andmade apartofthis contract'svehiclebasepriceasawardedbyspecificationbyzone. ZONE:•Western •Northern •Central •Southern BASE PRICE:$26,079.00 $26,079.00 $26,118.00 $26,259.00 Whilethe Florida Sheriffs Association andFloridaAssociation of Counties have attempted to identify and include those equipment itemsmostoften requested by participating agencies for full size vehicles,we realize equipment needsand preferences are going to varyfromagencytoagency.Inanefforttoincorporate flexibility intoour program,wehavecreatedspecificadd/deleteoptionswhich allow the purchasertotailorthevehicletotheirparticularwantsorneeds. Thefollowingequipmentdeleteandaddoptionsandtheirrelatedcostareprovidedheretoassistyouin approximating thetotalcost ofthetype vehicle(s)youwishtoorderthroughthis program.Simply deduct thecostofanyofthe following equipment itemsyou wishdeletedfromthebaseunitcostand/oraddthecostofany equipment items youwish added tothebaseunitcostto determine the approximate cost of thetypevehicle(s)youwishtoorder. NOTE:Anofficiallistingofalladd/deleteoptionsandtheirpricesshouldbeobtainedfromthe appropriate dealerinyourzone when preparingyourorder.Additionaladd/deleteoptionsotherthanthoselistedheremaybeavailablethroughthedealers,however,those listed here mustbehonoredbythedealersinyourzoneatthestatedprices. VEHICLE: DEALER: ZONE: BASE PRICE: Order Code 16D1 16D' D51Y D51Y: D153 D153 : 85D1 85D2 1 1 Interceptor Utility (K8A) HUB CITY FORD HUB CITY FORD ^Western ^Northern $26,079.00 $26,079.00 DUVAL FORD LLC ^Central $26,118.00 DUVAL FORD LLC *Southern $26,259.00 Delete Options Badgedelete(PoliceInterceptorBadgeOnly) Badge Delete-Deletesthe "Police Interceptor "hadging onrear itftgate -Deletesthe "Interceptor "badging onfront hood (EcoBoost®)2 Driver's Side Spotlight Front License Bracket *FrontConsolePlate -DeleteNotavailablewithoption67G,67H,67U,85R*Newfor this model year Central Western & &Northern Southern NC NCZ $100.00 $50.00z NC1 Mr NC1 NCZ Order Code Add Options Central Western & &Northern Southern 99Ti 99T: 41H 41H: 90D 90D: 90E 90E: 63V 63V : 67G 67G: 3.5L V6EcoboostEngineUpgrade 3.5L V6EcoBoost®-(I3lmph Top Speed),includes 44ctransmission 2 Engine block heater Ballisticdoorpanels-drivefrontdoor Tested andmeets the requirements ofNIJ Standard 0108.01 Level III:7.62 x51 mm 9.7gM80 (.308 Winchester 150gr)PerLAPD requirements,they 're also designed to withstand special threat rounds:7.62 x39 mm MSC 7.9g (Type 56)5.56x 45mm M193 3.36g5.56x 45mm M855 4g.FOR LEVEL 1V90F USE 2414. Tested andmeets the requirements of NIJStandard 0108.01 LevelIV:.30-06M2AP 166gr (7.62x63 APM2 10.8g).Designed to withstand special threat rounds:7.62 x54RLPS9.65g 7.62x51 mmM61 9.75g(308 Winchester 150.5gr)In addition,LevelIV+includes allof the NIJ LevelIIIand LAPD rounds listed Ballisticdoorpanels-driver&passenger front doors Tested andmeets the requirements ofNIJ Standard 0108.01 Level III:7.62 x51 mm 9.7g M80 (308 Winchester 150gr)PerLAPD requirements,they're also designed to withstand special threat rounds:7.62 x39 mm MSC 7.9g (Type 56)5.56x 45mm M193 3.36g 5.56x 45mm M855 4g.FOR LEVEL IV90G USE 4829. Tested andmeets the requirements of NIJ Standard 010801 Level IV:.30-06 M2 AP 166gr (7.62 x63 APM2 10.8g).Designed to withstand special threat rounds:7.62 x 54R LPS 9.65g 7.62x51 mm M61 9.75%(308 Winchester 150.5gr)Inaddition,LevelIV+includes alloftheNIJLevelIIIand LAPD rounds listed CargoStorageVault(includeslockable door)NOTE:NotavailablewithAux.Air Conditioning (17A) FORSetina Weapons Vault,use $1436 2 Cargo Wiring Upfit Package-Rear console plate (85R)-contours through 2nd row; channel for wiring-Wiring overlay harness with lighting and siren interface connections- Vehicle Engine Harness:?Two (2)light connectors -supports up tosix(6)LED lights (engine compartment)?Two (2)grille light connectors?Two (2)50 amp battery ground circuits in right hand rear-quarter power distribution junction block?One (1)10-amp siren/speaker circuit(engineto cargo area)-Whelen Lighting PCC8R Control Head- Whelen PCC8R Light Relay Center (mounted behind 2ndrow seat)-Light Controller / Relay Center Wiring (jumper harness)-Whelen Specific Cable (console to cargo area) Connects PCC8R to Control Head-Pre-wiring for grille LED lights,siren and speaker (60A)-Does"not"includeLEDlights?RecommendPoliceWireHarnessConnectorKits 47Cand 21PNote:Not available with options:65U,67H and 67U $3,294.00* $89.00 * $1,584.00 $3,196.00* $244.00 $1,339.00 $3,294.00z $89.00z $1,584.002 $3,169.00z $244.00z $1,339.00^ VEHICLE: DEALER: ZONE: BASE PRICE: 66A 66A: 86P 86P: 1 65U 65U: 593 593=* 60A 60A: 66B] 66B: 67H 67H: 66C 66C: 18X 18X: 61R] 61R: InterceptorUtility(K8A) HUB CITY FORDHUBCITYFORD *Western ^Northern $26,079.00 $26,079.00 DUVAL FORD LLC ^Central $26,118.00 DUVAL FORD LLC ^Southern $26,259.00 Front Headlamp Lighting Solution-Includes baseLEDLow beam/Incandescent (Halogen)High beam headlamp with High BeamWig-wag function and two (2)white rectangular LED side warning lights-Includes pre-wire for grille LED lights,siren and speaker (60A)-Wiring,LEDlights included.Controller "not"includedNote:Not available with option:67HNote:Recommend using Cargo Wiring Upfit Package (67G) orUltimateWiringPackage(67U) Front Headlamp /Police Interceptor Housing Only-Pre-drilled hole for side marker police use,does not include LED installed lights (eliminates need to drill housing assemblies)-Pre-molded side warning LED holes with standard twistlock sealed capability (does not include LED installed lights)Note:Not available with options:66A and67H Interior Upgrade Package-1st and 2nd Row Carpet Floor Covering-Cloth Seats -Rear -Center Floor Console less shifter w/unique Police console finish plate -Includes Console-Top Plate -Finish 3 (incl.2 cup holders)-Floor Mats,front and rear (carpeted)-Deletes the standard console mounting plate (85D)Note:Not available with options:67G,67H,67U Perimeter Anti-Theft Alarm-Activated by hood door or liftgate.REQUIRES Key Fob (595) 595IS ADDITIONAL 259 2 Pre-wiringforgrille lamp Included in 66a,67g,67h,67u 2 •• Tail Lamp Lighting Solution-Includes base LED lights plus two (2)rear integrated hemispheric lighthead white LED side warning lights in tail lamps-LED lights only. Wiring,controller "not"included Note:Not available with option:67H Ready for the Road Package:All-in Complete Package -Includes Police Interceptor Packages:66A,66B,66C,plus -Whelen Cencom Light Controller Headwith dimmable backlight-Whelen Cencom Relay Center /Siren /Amp w/Traffic Advisor (mounted . behind 2nd row seat)-Light Controller /Relay Cencom Wiring (wiring harness) w/additional input/output pigtails-High current pigtail-Whelen Specific WECAN Cable (console to cargo area)connects Cencom to Control Head-Pre-wiring for grille LED lights,siren and speaker (60A)-Rear console plate (85R)-contours through 2nd row;channel for.wiring-Grille linearLED Lights (Red /Blue)-100-Watt Siren / Speaker-Hidden Door-Lock Plunger /Rear-Door Handles Inoperable (52P)-Wiring Harness:?Two (2)50 arhp battery and ground circuits inRH rear-quarterNote:Not availablewithoptions:66A;66B;66C;67G,67U. RearLighting Solution-Includes two (2)backlit flashing linear high-intensity LED lights (driver's sidered/passenger side blue)mounted to inside liftgate glass)-Includes two (2)backlit flashing linear high-intensity LED lights (driver's side red/Passenger side blue)installed on inside lipof liftgate (lights activate when liftgate is open)-LED lightsonly.Wiring,controller "not"included Note:Not available with option:67H 100 watt siren/speaker includedin 67h ^ Remappable (4)Switches onsteeringwheel (less SYNC) $849.00 $124.00 $389.00 $117.00 $49.00 $424.00 $3,414.00* $454.00 $299.00* $154.00 $849.00^ $124.00^ $389.002 $119.002 $49.00' $424.00z $3,414.00^ $454.00z $299.00z $154.002 VEHICLE: DEALER: ZONE: BASE PRICE: 61S 61S* 85R] 85R: 595 l 595 2 1 47C 47C: 21P 21P: 3K 3K: 17A 17A: 16C^ 16C: 43D 43D: 17TJ 17T: 59E 59?2 16Ci 60R1 60R2 68G1 68G2 18W 18W: Interceptor Utility (K8A) HUB CITY FORD HUB CITY FORD *Western *Northern $26,079.00 $26,079.00 Remappable (4)Switches onsteeringwheel(withSYNC) REQUIRES SYNC 53M ADD $294 2 DUVAL FORD LLC *Central $26,118.00 DUVAL FORD ^Southern $26,259.00 RearConsolePlateNOTE-Notavailablewithoption 65U,85D included in 67g,67h,67u 2 Remote Keyless Entry Key Fob(w/oKeypad,less PATS)NOTE:Not available with keyed alike. In ordertogetkeyedalikewithyoucoderequestfordealerinstalledkeyedalikewithremotekeylessentryadd $150 perkeyfob.2 PoliceWireHarnessConnectorKit-FrontForconnectivitytoFordPIPackagesolutions includes:*(2)Male4-pinconnectorsfor siren*(5)Female4-pinconnectorsfor lighting/siren/speaker*(1)4-pinIPconnectorfor speakers*(1)4-pinIPconnectorfor sirencontroller connectivity*(1)8-pinsealed connector*(1)14-pinIP connectorNote: SeeUpfittersguideforfurtherdetail www.fordpoliceinterceptorupfit.com PoliceWire Harness ConnectorKit-RearFor connectivity toFordPIPackagesolutions includes:*(1)2-pinconnectorforrear lighting*(1)2-pin connector*(6)Female4-pin connectors*(6)Male4pin connectors*(1)10-pin connectorNote:SeeUpfittersguidefor furtherdetailwww.fordpoliceinterceptorupfit.com AdditionalKey(s)orKeyFob(s)when applicable. KEYFOBADD$175.00 1 For additional keywith FOB add $150 andrequires factory option 595$259.2 Auxiliaryairconditioning Note:Not available with Cargo Storage Vault (63V)2 Carpeted floor covering 1stand2ndrow carpet floor covering (incl.floor mats,frontandrear),included in 65u 2 Courtesy lamp disabled DarkCar Feature -Courtesy lamps disabled when anydooris opened Note:Not available with Daytime Running Lamps (942)2 Dome lamp-red/white rear Fleetkey,keyedalike SPECIFY WHAT FLEET CODE YOU USE;59e is code 1435x,59b is code 1284x,59dis code 0135x,59fis code 0576x,59jis code llllx,59cis code 1294x,59gis code 0151x.Please select andaddtopurchase order 2 Floormatscoloredkeyedtocarpet 1st and2ndrowcarpet floorcovering (incl.floormats,front andrear),included in 65u.FOR RUBBER ALL WEATHER MATSUSE$140 2 Noisesuppressionbonds Reardoorhandles&locksinoperative Rear window switches inoperative $154.00 $34.00 $259.00. $104.00 $129.00 $75.00 $609.00 $124.00 $19.00 $49.00 $49.00 NA $99.00 $34.00 $24.00 LLC $154.00' $34.00" $259.00' $104.00" $129.00" $176.00' $609.00' $124.00" $19.00" $49.00" $49.00" $124.00" $99.00' $34.00' $24.00" VEHICLE: DEALER: ZONE: BASE PRICE: TAY 1 TREMJ 51Z; 51Z: 68Z] 68Z: 1SSAT 47A.SFST: BUC1 FRONT&REAR CAMERA 2 19LJ 19L2 91A 91A: 91B 91B2 91C1 91C2 TTP* 2TONE: 1 76RJ 76R: 68Z: 65L] 65L: HAVIS InterceptorUtility(K8A) HUB CITY FORD HUB CITY FORD *Western ^Northern $26,079.00 $26,079.00 DUVAL FORD LLC ^Central $26,118.00 DUVAL FORD LLC ^Southern $26,259.00 Tremco anti-theft-footactivated,dealerinstalled Product Specifications The Anti-Theft system will turn on automatically every time the vehicle shift lever is placed in the "park"position.The system shall not require a key or sivitch to activate,since quick departures are common inpolice procedures.This technology enhances 100%usage.2 Right-hand pillar mounted 6"spotlight with clear halogen bulb,factory installed INCLUDESSPOTLIGHTDELETE D51Y2 Roof rack side rails -black SafeStop vehicle anti-theft -key activated or emergency lights activated,plug-&-play for mostFordandChevyfleet vehicles,dealerinstalledin20minutesorless FOR THE FORD OPTION 47A Police Engine Idle feature -This feature allows you toleave the engine running and prevents your vehicle from unauthorized use when outside ofyour vehicle.Allows the key tobe removed from ignition while vehicle remains idling.2 Backup "hot"camera with 3.5"LCD (rear mounted camera to provide wide angle field of surveillanceatrear of vehicle)-Dealerinstalled The BlackVue DR650S-2CH isa reliable and ideal dual-channel car dashcamfor motorists who want torecord driving scenes from both front and rear windows.The main camera,mounted on the front windshield,captures the entire road ahead.The rear camera,attached to the rear window,records what's behind you.The two camerasareconnectedwitha high-quality coaxialcableandbothrecordtothesamemicroSDcard.Built-in WiFi allows you to communicate with the dash cam via the free BlackVue App on your smartphone ortablet giving you the ability to watch recorded orlive video without taking oatthe microSD cardA compact and sleek body in matte black makes it unnoticeable anditsplacement on the windshield does notaffect the drivers vision,httpj/www.rvssystems.com/2-channel-32gb-dash-camera-by-blackvue.htm? Bodysidemoldings Chrome grille Lockablegascapforeasyfuel capless fuel-filler Two-Tone Vinyl Package #1(roof vinyl;RH/LH front doors vinyl;RH/LH rear doors vinyl-not available withordercods9 IB,91C,91D) Two-ToneVinylPackage#2(roofvinyl;hoodvinyl-notavailablewithordercodes 91A,91C,91D) Two-ToneVinylPackage#3(roofvinyl;RH/LH frontdoorsonlyvinyl-not available withordercodes 91A,91B,91D) Two-tonepaint(dealer installed) Specifically for doors tobe white only.Sendpictures of'your current paintscheme.2 Reverse sensing Rear proximity sensors for collision avoidance 2 Roof mountedluggagerack,nocentercrossbeams .. Wheel covers Wlieel Covers (18"FullFace Wheel Cover)Note:Onlyavailable withthestandardPolice wheel,notavailable with64E 2 Optionalequipment-specify Havis center CONSOLE withcupholder,flipup armrest andtriple dc outlet plugs.Includesfiller plates, Radio and Controller-Bracket.Buyer mustsupply'Radio Brandfor:properconfiguration.HAVIS LAPTOP STAND:Havis laptop base,polestand,and universal locking laptop tray.Options available USE $625 2 $295.00 $134.00 $154.00 $295.00 NA1 NA NA $19.00* $839.00 $839.00 $699.00l $1,596.00* $274.00* NA $59.00* NA $219.00z $283.00' $154.00z $259.00z $695.00" NA NA $I9.002 $839.00z NAZ ,$699.00' $l,296.00z $274.00' $154.00' $59.002 $596.00" VEHICLE: DEALER: ZONE: BASE PRICE: TROYPROD2 OPT EQUIP' SCPO Discount' GR-5000 * GR5.60B 2 RTS-L * LAGUNA: RTS-PB * PG 2 SPB-12 SPB12: 1 SPB-16 SPB16: 1 SPB-300 SPB300: 1 PG 2600' S-BS-LC S8S2 l Interceptor Utility (K8A) HUB CITY FORD HUB CITY FORD ^Western ^Northern $26,079.00 $26,079.00 DUVAL FORD LLC *Central $26,118.00 DUVAL FORD LLC *Southern $26,259.00 Optional equipment -specify FCAGE:TroySliding Window prisonercage various window conftg.CONSOLE:$585For Wide bodyadd $110.LAPTOP:Onehand operation,side mount,zerofootprintw/universal tray:$646.WINDOW GAURDS &DOORBLANKS:$365 steelor poly.CPOST:TROY COMMAND post48"Wx22"Lxl8"H,includes storage drawers,mapdrawers&radio mounting area,use $5500.Allother TROY PRODUCTconfigurations,and options available at 30%offcatalog 2 Optionalequipment-specify Base sheriffs decalpackage.DARK TINT:window film is $385.PB450 Lighted push bumper,4 lights USE $850.FOR WARD CANceiver USE $650 installed.FOR Derive Speed Plus USE $450.2 Optionalequipment-specify ForSingle combined purchase (SCP)order issuance using local vendor preference,OPTION issetat10% ceiling priceoverlocalvendor/zone itemized cost.Total minimum quoted amount includes transfers,body certification,weight slip,andFSA contract fee.Using SCPO complies with FS 319.21 &Title 49,codeof Federal Regulations (49CFR),Parts 567.3,568.3 and571.3 for Incomplete vehicle second stage manufacturing.2 Optionalequipment-specify Discount applied to manufacturer's options notincluded inBidpublication per manufacturer's price lists:i.e. fleeiford.com,Whelen.com.Contact awarded dealer for corresponding quote.Extension of discount available from affiliated Duval Motor Company in-house entities:Duval Ford,Dana Safety Supply,aswellas Ford Municipal Finance for Lease purchase discounted proposals.2 GoRhino5000SeriesPushBumpers Requires factory Bumper toframe rail bracket kit (requiredfor aftermarket Push Bar installation)(60B)at $25, included www.setina.com.This item qualifies forpackage pricing.2 Rear Transport Seat-Laguna System3P Includes installation,seatbelts andrear cage 2 Rear Transport Seat-ProGard6000Series Our Prisoner Transport Seats fortheSUVcome with either ourPolycarbonate Window or Wire Screen Window Cargo Barrier toprovide asolidmounting platform for the Seat toattach to.The seat and floor pan are designed tofit snug against one another as well as,the contours ofthe PI Utility toprevent any gaps and crevices where prisoners might otherwise hide contraband or evidence.Each pieceis molded from a single sheet ofhigh strength ABSfor durability (hat resists the daily abuse of transporting prisoners.INCLUDES installation 2 Rear Transport Seatwith extended seatbelt-Patriot PSCV1 SetinaPB100A12 -12"Aluminum Push Bumper Requires factory Bumper toframe rail bracket kit (requiredfor aftermarket Push Bar installation)(60B)at $25, included www.setina.com.This item qualifies forpackage pricing.2 SetinaPB100A16 -16"Aluminum PushBumper Requires factory Bumper toframe rail bracket kit (requiredfor aftermarket Push Bar installation)(60B)at $25, included,www.setina.com.This item qualifiesfor package pricing.2 Setina PB300 PushBumper Requires factory Bumper toframe rail bracket kit (requiredfor aftermarket Push Bar installation)(60B)at $25, included,wynv.setina.com.This item qualifies forpackage pricing.2 Pro-Gard P2600 Series Polycarbonate (Lexan)Cage with sliding window,full width lowerextensionpanel,dealerinstalled For recessed panel add $130.For gunlock add $385.This item qualifies for package pricing.2 Setina8SLexancagewith1/2lexanand1/2 expanded metal withfulllower extension panel,dealer installed For recessed panel add $130.For gunlock add $385.This item qualifies for package pricing.Stationaiy Model with 1/2 Polycarbonate &1/2 Expanded Metal Window •2-Piece Stationary Window Design •1/2 Vinyl Coated 11-Gauge Expanded Metal and 1/2 Coated Scratch-Resistant Polycarbonate or Clear Uncoated Polycarbonate Window •Rubber Padded Vertical Window Support Bars •Steel Seat Back Protector Panel • NA NA NA NA $896.00 $1,696.00 $1,696.00* NA $796.00 $896.00 $796.00 NA $896.00 $825.00' $425.00" $l,436.00z $5.00" $545.00" $l,375.00z $l,430.00z NA $550.002 $580.00" $545.00" $775.00' $750.00" VEHICLE: DEALER: ZONE: BASE PRICE: S-10S-LC S10S2 S-12S-LC 1 REAR CAGE' K-9 k9 ERRD 1 HOTNPOP' HAS 1 PROTEMP' LRPH*r LABOR: NST TAG 2. TEMP-TAG TEMP2 TER TX2 MPP575 MPP675' InterceptorUtility(K8A) HUB CITY FORD ^Western $26,079.00 RuggedZinc-FreePowderCoatFinish 2- Setina #10 Series Lexan Cage with sliding window,full width lower extension panel, dealer installed . Setina Extended legroom prisoner partition.Offered with Horizontal Sliding.Inquire about stationary window options.Recessed weapon storage panel and Extensions panel included.This item qualifies for package pricing."XL "XTRA LEGROOM Modified steel framework provides strength with no leg obstructions for maximum design strength Enlarged passenger side back panel recess also provides additional legandfoot room thatpreventsfoot entanglement and offersmaximumlegroom for both officer and prisoner/' Setina #12 SeriesLexanCage,partitioninstalledbehind2ndrowseat Stationary Model with Vinyl Coated Expanded Metal Window •Secures Cargo Area Behind the Rear Seats of Vans,SUVs andCrossovers •1-Piece Scratch-Resistant Coated Polycarbonate Window -7 1/2x2 Extruded Aluminum Window Framework •14-Gauge Steel Seat Back Protector Panel •Rugged Powder Coat Finish 2 K-9 Container.All aluminum In-Vehicle (rear seat area)K-9 Container to protect the public,officer,K-9,and vehicle.Please specify vehicle year,make and model.Call for installation,shipping,and/or delivery prices. Includes rubber liner,water dish andfreight on parts including installation.Black powder coat finish available upon request.For1/3prisoner transport and2/3rdk9 container add $625.ForCoolgaurd k9 Heat Alarm system add$600,pager $400,Remote door opener add$650 2 ElectronicRemoteRearDoor Opening systemtobeusedwiththeK-9Container.Allows the officer to release the K-9 from the vehicle from a remote position. Includes Heat alarm.Additional items toaddas options:Engine stall sensor add$149,noK9 left behind $149, additional remote $159,Optional 12"Fan,activation module,manual switch add $360,HDFanGuard $135, Carbon Monoxide detector and interface module $265,Smoke detector $155,Long range Remote pager with hasnt0g2 Antenna $355.Long range remote pagerwith dual band antenna kit $500 2 HeatAlarm System tobeusedinaK-9 vehicle.Warns officer when dangerously high temperatures are inside the vehicle. ACE K9 PROTEMPALARM SYSTEM.2 Labor rateperhour Labor rate per hour.Refer to Emergency lighting price submission for schedule.See dealer quote for itemization.Includes professional EVT certified installation,wire loom,connectors,prepkitand consultation 2 Newstatetag(specifystate,county,city,sheriff,etc.) PerFlorida Statute 320.08,A dealer can only charge the purchaser the actualfees authorized by statute for title andregistration transfers.These willbe the fees charged by the county taxcollector's office for transferring titleandregistrations.Overcharging of these fees without refunding the overcharge is unlawful andcouldresult in disciplinary action against the dealer's license:The dealer is Responsible for refunding the overcharged amount tothepurchaser.Private tagagency fees cannot be included inthe category of title and registraiionfees:DHSMV Procedure TL-10,[TL-10Mp://www3.f!hsmv.gov/DMV/Proc/TL/TL^10.PDF]2 Temporary tag HUB CITY FORD ^Northern $26,079.00 DUVAL FORD LLC ^Central $26,118.00 DUVAL FORD LLC ^Southern $26,259.00 Transferexistingregistration(mustprovidetagnumber) MaintenancePlan-specify 5Year75,000milePremiumMaintenancePlan.15servicevisitsat5000mileintervalsforvehicleswithGas Engine,zero deductible.Includes policesurcharge.2 Maintenance Plan-specify 6 Year 75,000mile Premium Maintenance Plan.15 servicevisitsat5000mile intervals forvehicleswithGas Engine,zero deductible.Includes police surcharge.2 $896.00 $896.00 $2,996.00 $896.00 $1,696.00 $96.00 $165.00 $36.00 $100.00l NA NA $815.00' $850.00' $2,500.00z $l,700.00z $990.00z $135.00" $130.00z $6.00' $85.00" $2,160.00z $2,205.00z VEHICLE: DEALER: ZONE: BASE PRICE: MPP6102 6/100 1 CB575 6/100 1 CE575' 6/100 CP575 Interceptor Utility (K8A) HUB CITY FORD HUB CITY FORD *Western *Northern $26,079.00 $26,079.00 DUVAL FORD LLC ^Central $26,118.00 DUVAL FORD LLC ^Southern $26,259.00 Maintenance Plan -specify 6Year 100,000 milePremiumMaintenancePlan.20servicevisitsat5000mileintervals for vehicleswithGas Engine,zero deductible.Includes police surcharge.2 Warranty -specify POWERTRA1NCARE WITH (0)DED 1 5Yr75,000milezerodeductible BASECareplan.5Yr 100,000milezerodeductibleuse$2000.Complete pricingscheduleavailableupon request.PricesquotedperFordMoCoFloridaRetail"FordProtect"May 2016 Pricing Guide2 Warranty -specify BASE CARE WITH (0)DED 1 5Yr75,000milezerodeductibleEXTRACareplan.5Yr 100,000 milezerodeductibleuse$2425.Complete pricingscheduleavailableupon request.PricesquotedperFordMoCoFloridaRetail"FordProtect"May 2016 Pricing Guide 2 Warranty -specify EXTRA CARE WITH (0)DED l 5Yr 75,000milezerodeductiblePREMIUMCareplan.5Yr100,000milezerodeductibleuse$3330.Complete pricingscheduleavailableupon request.PricesquotedperFordMoCoFloridaRetail"FordProtect"May 2016 Pricing Guide 2 NA $1,910.00' $2,355.00* $2,850.00* $2,900.00z $l,475.00z $l,710.00z $2,400.00z CONTRACT FOR POLICE RATED,ADMINISTRATIVE,UTILITY VEHICLES, TRUCKS &VANS THIS AGREEMENT made and entered into this 3 day ofjM*****m20/"7by and between the City of South Miami,a Florida municipal Corporation by and through its City Manager (hereinafter referredtoas "City")and Duval Ford,LLC,(hereinafter referred toas "Contractor"). WITNESSETH: WHEREAS,the "Florida Sheriffs Association"solicitedbids,pursuantto FSA16- VEL24.0,for Police Rated,Administrative,Utility Vehicles,Trucks &Vans:and WHEREAS,the "Florida Sheriffs Association"aftercompletingacompetitive biddingprocess,awarded acontracttoContractor,and WHEREAS,theCity of SouthMiamidesirestoutilizethe "Florida Sheriffs Association"Contractandpursuanttoauthority of theCityofSouth Miami's Charter. NOW,THEREFORE,theCityandtheContractor,eachthroughtheirauthorized representative/official,agreeasfollows: 1.The City desiresto enter intoa Contract,underthesametermsand conditions assetforthinthe solicitation andtheagreementbetween "Florida Sheriffs Association"and Contractor,pursuant Bid Award Announcement No.FSA16-VEL24.0 . 2.TheCityhasreviewedthecontractandagreestothetermsandconditionsto be applicable toa purchase order tobe issued bytheCityand further agrees tothefairand reasonableness ofthe pricing.Contractor hereby agrees to provide such goods and/or services,pursuant tothe City's purchase order made during the term of this agreement,under thesameprice(s),terms and conditions asfoundinthe solicitation documents andthe responsetothesolicitation,pertinentcopiesofwhichareattachedheretoas Attachment A andmadeaparthereofby reference,andthe agreement and/or theaward between the "FloridaSheriffsAssociation"and Contractor,pursuantto,Bid Award Announcement No.FSA16-VEL24.0 a copy of which,including any amendments and addendums thereto,is attached heretoandmadeaparthereofby reference. 3.All references inthe contract between "Florida Sheriffs Association"and Contractor,shall be assumed to pertain to,and are binding upon Contractor and the City of SouthMiami.All decisions thataretobemadeon behalf of the "Florida Sheriffs Association,"as set forth inthe "Florida Sheriffs Association"Bid Award Announcement No.FSA16-VEL24.0 .and its agreement with Contractor,shall be made by the City Manager for the City of South Miami.The term of the contract,including all extensions authorized by the contract shall not exceed five years.Notwithstanding anything containedinthe Bid Award Announcement No.FSA16-VEL24.0 orthe "Florida Sheriffs Association"contract to the contrary,this agreement shall be governed by the laws of the State of Florida and venue for all dispute resolutions or litigation shall bein Miami- Dade County,Florida. Thomas F.Pepe-01-11-16 Page1 of 5 4.Scopeof Goods and Services.The scope of goods and services areset forth in the attached Attachment A. 5.Contract Price.The contract price for the good and services isset forth in theattached Attachment B.If nototherwisesetforthinthe "Florida Sheriffs Association" Agreement/Contract,the Contractor shall be paid upon delivery of all the goods,the completion of all the services and after final inspection by the City that approves of the goodsdeliveredandtheworkperformed. 6.Grant Funding:This project is being funded N/A and Contractor agrees to comply with all the requirements of that Grant,applicable to the delivery of the goods and services that are the subject of this Agreement,and that are within its power to provide and to provide all the documentation within its control that is required for the City tobe able to recover the contract price pursuant to the terms of the grant.A copy of the grant is attached heretoandmadeaparthereofby reference. 7)Public Records:CONTRACTOR andallofits subcontractors are required to comply with the public records law (s.119.0701)while providing goods and/or services onbehalf of the CITY and the CONTRACTOR,under such conditions,shall incorporate this paragraph in all of its subcontracts for this Project and shall:(a)Keep and maintain public records required by the public agency to perform the service;(b)Upon request from the public agency's custodian of public records,provide thepublic agency witha copy ofthe requested records or allow the recordstobeinspectedorcopiedwithinareasonabletimeatacostthatdoesnotexceedthecost provided inthis chapter oras otherwise provided by law;(c)Ensure that public records thatare exempt or confidential and exempt from public records disclosure requirements arenot disclosed except as authorized bylawforthe duration ofthe Contract termand following completion ofthe Contract if CONTRACTOR does not transfer the records tothe public agency;and (d)Upon completion ofthe Contract,transfer,atno cost,tothe public agency all public records in possession of CONTRACTOR or keep and maintain public records required bythe public agency to perform the service.If CONTRACTOR transfers all public records tothe public agency upon completion ofthe Contract,CONTRACTOR shall destroy any duplicate public records thatare exemptorconfidentialandexemptfrompublicrecords disclosure requirements.If CONTRACTOR keepsandmaintainspublic records uponcompletion of theContract, CONTRACTOR shallmeetall applicable requirements for retaining public records.Allrecords stored electronically mustbe provided tothe public agency,upon request from thepublic agency's custodianofpublicrecords,inaformatthatis compatible withthe information technologysystems of thepublicagency. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,FLORIDA STATUTES,TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 305-663-6340;E-mail:mmenendez@southmiamifl.gov;6130 Sunset Drive, South Miami,FL .33143. 7.Waiver Jury Trial:CityandContractorknowingly,irrevocablyvoluntarily and intentionally waiveanyrighteithermayhavetoatrialbyjuryinStateorFederalCourt proceedingsinrespecttoanyaction,proceeding,lawsuitorcounterclaimarisingoutofthe ThomasF.Pepe-01-11-16 Page2 of 5 ContractDocumentsortheperformance oftheWorkthereunder. 8.ValidityofExecutedCopies:This agreement maybe executed in several counterparts,each of which may be construed asan original. 9.Attorneys9 Feesand Costs:Inthe event of any litigation between the parties arising out ofor relating in any way to this Agreement ora breach thereof,each party shall bear its own costs and legal fees.Nothing contained herein shall prevent or prohibit the right tobe indemnified for any attorney fees incurred in the defense ofan action by a person or entity who isnota party tothis Agreement 10-Severability:If any term or provision ofthis Agreement or the application thereof toanyperson or circumstance shall,to any extent,be invalid or unenforceable,the remainder of this Agreement,orthe application ofsuch term or provision to persons or circumstances other than those to which itis held invalid or unenforceable,shall not be affected thereby and each term and provision of this Agreement shall be valid and enforceable tothe fullest extent permitted by law. IN WITNESS WHEREOF,and as the duly authorized act of the parties,the undesigned representatives of the parties hereto have caused this instrument to be signed in their respective names bytheirproper officials onor before the day and year first above written. Duval Ford,LLC: By:fjjgfy fj%F M*f1^\fkste fortes H*w*&r (type name andtitleof signatory above) Readand Approved asto Form, Language,Legality and Execution Thereof. By:_^^^^^^^^$- Thomas F.Pepe CityAttorney Thomas F.Pepe -Ol-l 1-16 Page3 of5 sven Alexander City Clerk yT 'City Manager ATTACHMENT A CONTRACT FOR POLICE RATED,ADMINISTRATIVE,UTILITYVEfflCLES, TRUCKS &VANS FLORIDA SHERIFFS BID AWARD ANNOUNCEMENT No.FSA16-VEL24.0 CONTRACT TERMS AND CONDITIONS Thomas F.Pepe-01-11-16 Page4 of5 BID AWARD ANNOUNCEMENT Effective Dates: October 1,2016 -September 30,2017 POLICE RATED,ADMINISTRATIVE,UTILITY Coordinated By The Florida Sheriffs Association & Florida Association of Counties FLORIDA ASSOCIATION OF COUNTIES All About Florida DATE: TO: FROM: RE: Protecting,Leading&Uniting...since1893 FLORIDA SHERIFFS ASSOCI 2617 Mahan Drive,Tallahassee,Florida 32308 P.O.Box 12519 •Tallahassee,Florida 32317-2519 October 1,2016 ALL PROSPECTIVE PARTICIPANTS Steve Casey, Executive Director Peggy Goff, Deputy Executive Director Drew Terpak, Business Operations Manager p:(850)877-2165 ft (850)878-8665 www.flsheriffs.org O 83 Annette Grissom, Cooperative Bid Coordinator BidNumber:FSA16-VEL24.0 Police Rated,Administrative,UtiityVehicles,Trucks&Vans We are pleased to announce that the Florida Sheriffs Association and the Florida Association of Counties has successfullyconducted its 24thstatewide competitive bidforvehicleswhich includes police rated,administrative,motorcycles,utility vehicles,trucks &vans.This contract iseffective beginning October 1,2016 through September 30,2017,as long as vehicles are available through fleet sales. Bidswillbeextended and guaranteed toanyandall units oflocal governments/political subdivisions includingbutnotlimitedtocounty,localcountyboardofpublicinstruction,municipalities and/or policeagencies,otherlocalpublicorpublicsafetyagenciesor authorities withintheStateofFlorida, andthestateuniversitiesand colleges.Inaddition,bids will beextendedandguaranteedtoany otherentities approved bymanufacturerstoparticipateinthiscontract.Theparticipatingagencies cannot guarantee anyorder other than thoseordered through eachindividualagency. All agenciesare bound bytheirlocalgoverning purchasing ordinances,rules and regulationsand shallapplyto purchases madeunderthiscontract.All awardedVendors/Dealersare governed by their manufacturer's agreement. OutofStateSalesarepermitted under this contract however,again ALL agenciesareboundbytheir localgoverning purchasing ordinances,rules and regulations and shallapplyto purchases made under this contract.All contractor/dealers aregovernedby their manufacturer's agreement.All contractor/dealers referencingthis contract forthepurposeoffacilitatingsales(purchaseauthority) outside the State of Florida must accept the terms and conditions of this contract. Inorderto ensure quality servicefor our user agencies,weare requesting each ofyoutonotify the Florida Sheriffs Association regarding any problems encountered in working with the awarded dealers.Any issues,including but not limitedto,receiptof confirmation oforder,delivery problems and communication problems,should be reported to us by e-mail at fleet@flsheriifs.org.This information willbe considered in future bid awards inorderto ensure that agencies arereceivingthe levelofservice required of dealers who wish to participate in this program. All interested parties who wish to purchase from this contract may do so by following these simple procedures: 1.Contact the awarded dealership listed in the zone from which you wish to purchase and advise them of your interest to purchase from Bid No.FSA16-VEL24.0.They will assist you with the placement of your order and answer any questions you may have regarding the vehicles purchased through this program.You can only purchase from a dealer who is listed as a winner of one of the four zones for the vehicle you wish to purchase.However,you may purchase from any awarded dealer within any zone (additional delivery fees may apply). Agencies ordering a Ford,General Motors,Chysler,or Toyota product,please be advised that you must use the appropriate FIN Code/FAN Code for the Florida Sheriffs Association in order to obtain the manufacturer's concessions.Also,you must use your FIN Code/FAN Code as a secondary number.For further assistance call the Fleet Customer Information Center for your appropriate manufacturer. Manufacturer Ford General Motors Chrysler Toyota Type Code FIN Code FAN Code FAN Code FIN Code FSA Code Fleet Center Contact Numbers QE065 1 -800-34-FLEET (1-800-343-5338) 917872 1-800-FLEET OP (1-800-353-3867) 48830 1 -800-999-FLEET (1-800-999-3533) GE159 1 -800-732-2798 2.Basic information required on all purchase orders is listed in this Bid Award Announcement. Purchase orders lackingthe required basic information listed may result inthedelayof placement and/or confirmation oforders.NOTE:Theagencyis responsible forobtaininga "ConfirmationofOrder"fromtherespectivedealership.Dealersare required tocompletea "ConfirmationofOrder"and send ittothe purchaser withinfourteen(14)calendar daysafter receipt of purchase order.Purchasers are encouraged to contact the dealer ifa "Confirmation of Order"has not been received within a reasonable time. Purchasers are reminded that the issuance ofa purchase order doesnotinitself guarantee the placement of an order. The purchase order should include FSA's Contract Number FSA16-VEL24.0 as well as the specificationnumber,makeandmodelofeachitem purchased.Please attach thedealerquote when available. 3.Purchasers must send a copy of the original purchase order sent to the participating dealer in pdf format toz COOPfgflsheriffs.org. Bid Award Announcement FSA16-VEL24.0 4.Dealers havealreadyincludedathree-quarterofonepercent (.0075)administrative feeintheir basepricing and alladd options that arelisted.Dealers'quotesto purchasers should not include theFSA administrative fee indicated asa separate lineitemonany purchase order. No other administrative fee(s)willbe applicable toany transaction relative to the contract. 5.Inordertoensurequality service forouruser agencies,wearerequesting that younotifythe Florida Sheriffs Association,in writing,regarding any problems encounteredin working with theawardeddealers.Any issues,including but notlimitedto,receipt of confirmation of order,deliveryproblems and communication problems,shouldbe reported tousbye-mailat fleet@flsheriffs.org.This information will be considered in future bid awards in order to ensure that agenciesarereceivingthelevelofservicerequiredofdealerswhowishto participate inthis program. 6.Add/deleteoptionsmightincludea superscript listedbytheOrder Code.The purpose ofthe superscript isto identify which options correlate toaspecificzone.Superscripts willbe numbered between 1 and 4,and will correspond as follows: 1=Western zone dealer 2=Northern zone dealer 3=Central zone dealer 4=Southern zone dealer Ifadealerhasbeen awarded more thanone zone,theywillonlyhaveone superscript number assigned,anditwillbethelowestnumericnumberthatappliestotheirawardedzones.For example:If adealerisawardedthe northern andsouthernzones,their add/delete optionsforboth zones willbe represented bya "2"superscript. Bid Award Announcement FSA16-VEL24.0 FSA CONTRACT ZONE MAP WESTERN WESTERN BAY CALHOUN DIXIE ESCAMBIA FRANKLIN GADSDEN GULF HOLMES JACKSON JEFFERSON LAFAYETTE LEON LIBERTY MADISON OKALOOSA SANTA ROSA TAYLOR WALTON WAKULLA WASHINGTON CENTRAL BREVARD CITRUS DESOTO HARDEE HERNANDO HIGHLANDS HILLSBOROUGH INDIAN RIVER LAKE MANATEE OKEECHOBEE ORANGE OSCEOLA PASCO PINELLAS POLK ST.LUCIE SARASOTA SEMINOLE SUMTER v.lO_201S ALACHUA BAKER BRADFORD CLAY COLUMBIA DUVAL FLAGLER GILCHRIST HAMILTON LEVY MARION NASSAU PUTNAM ST.JOHNS SUWANEE UNION VOLUSIA SOUTHERN BROWARD CHARLOTTE COLLIER GLADES HENDRY LEE MARTIN MIAMI-DADE MONROE PALM BEACH SOUTHERN NORTHERN 0*P 1.0 GENERAL CONDITIONS INDEX 1.00 Bid Correspondence 1.01 Purpose 1.02 Term of Contract 1.03 Estimated Quantities 1.04 Sheriff as County Constitutional Officer 1.05 Cooperative Purchasing 1.06 Funding 1.07 Currency Rev 2/16 1.08 General Definitions 1.09 Eligible Customers of Contract 1.10 Legal Requirements 1.11 Patents and Royalties 1.12 Federal and State Standards 1.13 Underwriter's Laboratories 1.14 American with Disabilities Act 1.15 Reasonable Accommodations 1.16 Minority Business Enterprise(MBE) 1.17 Anti-discrimination 1.18 Best Commercial Practices 1.19 PublicEntity Crimes (PEC) 1.20 Tax Exemption 1.21 Taxes 1.22 Special Conditions 1.23 Bid Clarification 1.24 Communication 1.25 Interpretations 1.26 Clarification and Addenda to Bid Specifications 1.27 Signed Bid Considered and Offer 1.28 Assignment 1.29 Method of Award 1.30 Authority to Resolve Protested Bids and Proposed Awards 1.31 Demonstration of Competency 1.32 Vendor Abilityto Perform 1.33 Quality 1.34 Non-Conformance to Contract Conditions 1.35 Waiver of Informalities 1.36 Gratuities 1.37 Tie Bids 1.38 Rightto Audit 1.39 Financial Responsibility 1.40 Laws,Permits and Regulations 1.41 Liability,Insurance,Licenses and Permits 1.42 Bid Bonds,Performance Bonds, Certificates of Insurance 1.43 Elimination from Consideration 1.44 Collusion 1.45 Default 1.46 Disputes 1.47 Protest and Arbitration 1.48 Non Performance 1.49 Cancellation 1.50 Severability 1.51 Termination for Default 1.52 Termination for Convenience of FSA 1.53 IntellectualProperty Rev2/16 1.0 GENERAL CONDITIONS 1.00 BID CORRESPONDENCE All correspondence regarding this bid should be directed tothe Florida Sheriffs Association using the information shown above.Please besureto reference the bid number and your contact information. The contact person(s)for this bidis Annette Grissom,FSA Cooperative Bid Coordinator E-mail:agrissomOflsheriffs.org Phone:850-877-2165 ext.231 Fax:850-878-5115 AndrewTerpak,BusinessOperationManager E-mail:dterpak(S)flsheriffs.org Phone:850-877-2165 ext.227 Fax:850-878-5115 All written (hard)copy communication or document submittals for this Invitation toBid should be directed to: Florida Sheriffs Association Attn:Cooperative Bid Coordinator 2617 Mahan Drive Tallahassee,FL 32308 850-877-2165 The Bidnumbershouldbereferencedontheoutside of theboxaswellasthecontents. 12 1.01 PURPOSE The Florida Sheriffs Association and the Florida Associationof Counties invite interested vendors,includingMotorVehicle Manufacturersand Dealers/Certified Representatives to submit responses in accordance with these solicitation documents. The Florida Sheriffs Association will serve as the "Contract Administrator"in the solicitation processand the administration ofthe resulting contract.Thepurposeofthisbidisto establish atwelve (12)monthcontract,beginning October 1st and ending September 30th,annually with manufacturer's authorized dealers for the purchase of vehicles and equipment ona "no trade-in basis". Trade-insare not addressed in this contract.Ifanagencyhasadesireto offer vehicles/equipment for trade to the dealer, the agency and dealer maydosoat their sole discretion,separate andapartfrom this contract. 1.02 TERM OF CONTRACT This contractshallremainin effect forone(1)yearfromdateofcontractexecutionbythe FSA Cooperative Purchasing Program Administrator,andmayberenewedbymutualagreement,atthesoleoptionand discretion of the FSA,forupto two (2)additional years,ona year to yearbasis. Contract extensions will only be executed when conditions indicate itisin the best interest of the FSA and the customers. In theeventthatthecontractisheldbeyondtheterm herein provided it shall onlybe from amonth-to-month basis only and shall notconstituteanimpliedrenewalofthecontract.Said monthtomonthextension shall beuponthesameterms ofthecontractandatthe compensation and payment providedherein. 1.03 ESTIMATED QUANTITIES (Vehicles and Equipment) In FY 2015-16 eligible users purchased approximately 8,500 rolling inventoryfromthevehicleand equipment bid awards. These estimated figures are given onlyasa guideline for preparing your bid and should notbe construed as representing projected figures. Estimated quantities orestimated dollars,if provided,are for FSA guidance only.No guarantee is expressed or implied asto quantities or dollars that will beused during the contract period.The FSA isnot obligated to place any order for a given amount subsequent to the award of this bid solicitation. 1.04 SHERIFFAS COUNTY CONSTITUTIONAL OFFICER The Offices ofthe Sheriff ofthe State of Florida are constitutional offices ofthe State of Florida.Each has the authority either individually or collectively to execute contracts for all goods and services for the proper conduct ofthat office. Section 30.53,Florida Statutes,exempts the Sheriffs Offices from the provisions ofthe Florida Statute requiring among otherthings,sealedand competitive bidsprocedures. It is our practice to give consideration tothe prices offered,butthe Office ofthe Sheriff is not required by law to accept the lowest priced proposal and may reject any or all ofthe proposals without recourse.Nothing in this proposal in any way obligates the participating Sheriffs Offices for any payment for any activity or costs incurred by any vendor in responding to thisproposal. 13 1.05 COOPERATIVE PURCHASING Pursuant to their own governing laws,and subject to the agreement of the Vendor,other entities may be permitted to make purchases at the terms and conditions contained in General Conditions Section 1.09 Eligible Customers ofContract. Non-Customer purchases are independent ofthe agreement between Customer and Vendor,and Customer shall notbea partytoany transaction betweentheVendorandanyother purchaser. 1.06 FUNDING Funds expended for the purposes ofthe contract must be appropriated by the individual participating agency for each fiscal year included within the contract period.Therefore,the contract shall automatically terminate without penalty or terminationofcostsifsuchfundsarenot appropriated. 1.07 CURRENCYRev2/16 All transaction amounts,bids,quotes,provisions,payments or any part of this contract relating to currency are tobe made in United States Dollar. 1.08 GENERAL DEFINITIONS The following termsaredefinedasthe following (a)"FSA Cooperative Purchasing Program Administrator"meansthe Florida Sheriffs Association initsrolein administering the solicitation and contract administration process for the Florida Sheriffs Association andthe Florida Association ofCountiesortheirdesignee. (b)"Fleet Advisory Committee (FAC)"means an employee of Sheriffs Offices and other local governmental agencies in the State of Florida and/or any other person who FSA identifies as subject matter expertwho will assist withthe developmentofbid specifications and evaluation ofbid responses. (c)"Vendor"means the bidder that has been awarded and agrees to provide products,vehicles,trucks,or equipment, which meetthe requirements,specifications,terms and conditions of theagreement contract,to eligible customers,as defined herein. (d)"Customer"means an eligible customer as defined in General Conditions Section 1.09 Eligible Customers of Contract. (e)"Bid"shall meanacompetitivebid procedure established through the issuance ofan invitation tobid.Theterm "bid"as used herein,shall not include request for proposals,request for qualifications,request for lettersof interest,orthe solicitation ofpurchaseordersbasedon oral orwrittenquotations. (f)"Bidder"meansa person or enterprise that submits a formal offertothe FSA Cooperative Purchasing Program Administrator in accordance with these Contract Terms and Conditions. (g)"Dealer(s)"A manufacture's certified representative authorized bythe manufacturer to market,sell,provide,and service thevehicles/equipment included inthe FSA Cooperative Purchasing Program.Dealers maybe Vendor ownedandcontrolled,inwholeorinpartor independently ownedandcontrolled. (h)"Manufacturer"The original produceror provider of Vehicles/Equipment responsivetothis Bid. 14 (i)"Factory"referstothemanufacturer;the assemblyline. (j)"Dealer Option"aproductorservice provided bythedealerorotherthird party;notthe factory. (k)"Non-Scheduled Options"Any optional newor unused componentnot specified,feature or configuration not includedinthebase representative vehiclemodelspecificationsoroptions. (I)"Up fitter"An individual or business who installs non-factory options ona vehicle or equipment;notthe factory. (m)"Sub-Vendor or 3r party"Refers to an individual or business firm contracting to perform part or another's entire contract. (n)"MSRP(s)"an acronym for Manufacturer's Suggested Retail Price,which represents the Manufacturer's recommended retail selling price,list price,published price,orother usual and customary price that would be paid by the purchaser.Thefollowingareacceptablesourcesofcurrent MSRPs and MSRP Lists foruseinsubmissionof the bidsolicitationand the resultingcontract: 1.Manufacturer's Computer Printouts;Ford -"Dora";General Motors -"GM Autobook";or approved equivalent) 2.Chrome Systems,Inc.'s PC Carbook (e.g.,PC Carbook Plus and PC Carbook Fleet Edition) 3.Manufacturer's Annual U.S.Price Book 4.Manufacturer's official website 5.Edmunds(Nosubscriptionreq'd) Note:Someofaboveresourcesaboverequireapaidsubscription. (o)"Recognized MSRP"recognized MSRP occurs when an FSA requested option does not exist tothe base vehicle model as a free flow option contained in the manufacturer's order guide.This MSRP is generated bythe creation ofanewmodelthat includes therequested FSA optioncontent. (p)"Published Pricing"the published price that a company will sell a commodity for,when the commodity is not tradedonanofficialexchange. (q)"Balance Out"a term used by manufacturers to notify dealers the factory has reached maximum capacity for orders.Vehicle manufacturer's use this term when referring to any given model year for production. 1.09 ELIGIBLE CUSTOMERS OF CONTRACT Bids will be extended and guaranteed to any and all units of local governments/political subdivisions including but not limited to county,local county board of public instruction,municipalities and/or police agencies,other local public or public safety agencies or authorities within the State of Florida,and the state universities and colleges.In addition,bids will be extended and guaranteed to any other entities approved by manufacturers to participate in this contract.The participating agencies cannot guarantee any order other than those ordered through each individual agency. All agencies are bound by their local governing purchasing ordinances,rules and regulations and shall apply to purchases made under this contract.All awarded Vendors/Dealers are governed by their manufacturer's agreement.Reference Funding Section 1.06 The State of Florida,Department of Management Services,Division of State Purchasing administers statewide contracts and agreements for useby Florida State agencies,local governments,educational institutions,andother entities as defined in 60A-1.005,Florida Administrative Code. 15 Out of State Sales are permitted under this contract however,again ALL agencies are bound by their local governing purchasing ordinances,rules and regulations and shall apply to purchases made under this contract.All contractor/dealers are governed by their manufacturer's agreement.All contractor/dealers referencing this contract for the purpose of facilitating sales.(purchase authority)outside the State of Florida must accept the terms and conditions ofthis contract. 60A-1.005 EligibleUsers. Thefollowingentitiesareeligibleusers: (1)All governmental agencies,as defined in Section 163.3164,F.S.,which have a physical presence within the State of Florida; (2)Any independent,nonprofit college or university that is located within the State of Florida and is accredited by the Southern Association of Colleges and Schools.Rulemaking Authority 287.042(12)FS.Law Implemented 287.012(12)FS.History-New 8-24-04 1.10 LEGAL REQUIREMENTS Federal,State,county laws,ordinances,rules and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the bidder will in no way be a cause for relief from responsibility. 1.11 PATENTS &ROYALTIES The bidder,without exception,shall indemnify and save harmless the FSA and its employees from liability of any nature or kind,including cost and expenses for,or on account of,any copyrighted,patented,or unpatented invention,process,or article manufactured or used in the performance ofthe contract,including its use by The FSA or Customer. If the bidder uses any design,device or materials covered by letters,patent,or copyright,it is mutually understood and agreed,without exception,that the bid prices shall include all royalties or cost arising from the use of such design,device, or materials inany way involved in the work. 1.12 FEDERAL AND STATE STANDARDS It isthe intent of FSA that all specifications herein are in full and complete compliance with all federal and State of Florida laws,requirements,and regulations applicable to the type and class of commodities and contractual services being provided.This includes,but is not limited to,Federal Motor Vehicle Safety Standards (FMVSS),Occupational Safety and Health Administration (OSHA),EPA Emission Standards,Fire Apparatus Vehicle Standards,Federal Ambulance Standards (KKK-A-1822F),Federal Motor Vehicle Safety Standards (FMVSS),National Highway Traffic Safety Administration (NHTSA) and State of Florida laws,requirements,and regulations that apply tothetype and class of commodities and contractual services being provided. In addition,if any applicable federal orState legislation becomes effective during the term ofthe Contract,regarding the Commodities and contractual services'specifications,safety,and environmental requirements shall immediately become a part ofthe Contract.The Awarded Vendor/Dealer shall meet or exceed any such requirements ofthe laws and regulations. If an apparent conflict exists,the Awarded Vendor/Dealer shall contact the Business Operation Manager immediately. The bidder warrants thatthe product supplied tothe FSA or Customer shall conform in all respects tothe standards set forth and the failure to comply withthis condition will be considered asa breach of contract.Any fines levied because of inadequacies to comply withthese requirements shall be borne solely bythe bidder responsible for same. 1.13 UNDERWRITERS'LABORATORIES Unless otherwise stipulatedin the bid,allmanufactureditemsandfabricated assemblies shallbeU.Llistedorre examination listing wheresuchhasbeen established by U.L.fortheitem(s)offeredand furnished. 16 1.14 AMERICAN WITH DISABILITIES ACT To request this material in accessible format,sign language interpreters,information on access for persons with disabilities, and/or any accommodation to review any document or participate in any FSA sponsored proceeding,please contact FSA HR Director at 850-877-2165 (voice),850-878-8665 (fax)five days in advance to initiate your request.TTY users may also call 711 (Florida RelayService). 1.15 REASONABLE ACCOMMODATION In accordance with the Title II ofthe Americans with Disabilities Act,any person requiring an accommodation atthe Bid opening because ofa disability must contact the FSA Human Resources at (850)877-2165. 1.16 MINORITY BUSINESS ENTERPRISE (MBE) The Florida Sheriffs Association Policy is that Minority Business Enterprises (MBE)shall have the opportunity to participate in competitive bids.Such process would be for supplying goods and services to FSA and Customers. 1.17 ANTI-DISCRIMINATION The bidder certifies that he/she is in compliance as applicable by State Law with the non-discrimination clause contained in Section 202,Executive Order 11246,as amended by Executive Order 11375,relative to equal employment opportunity for all persons without regard to race,color,religion,sex or national origin. 1.18 BESTCOMMERCIALPRACTICES The apparent silence of this specification and any supplemental specifications as to any details or the omission from it of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices,size and designare to be used. All workmanship is to be first quality.All interpretations of this specification shall be upon the basis of this statement. 1.19 PUBLIC ENTITY CRIMES (PEC) In accordance with the Public Entity Crimes Act (Section 287.133)a person or affiliate who has been placed on the convicted vendor list maintained by the State of Florida Department of Management Services following a conviction for public entity crimes may not submit abid on acontract to provide any goods or services to apublic entity,may not submit a bid on acontract with apublic entity for the construction or repair of a public building or public work,may not submit bids on leases of real property to public entity,may not be awarded or perform work as a Vendor,supplier,Sub-Vendor or consultant under a contract with a public entity,and may not transact business with any public entity in excess of the threshold amount provided in Sec.287.017,for CATEGORY TWO for aperiod of 36 months from the date of being placed on the convicted vendor list. 1.20 TAX EXEMPTION All State and Federal tax exemptions applicable to the units of local government of the State of Florida will apply and appropriate certifications furnished.Customers shall comply with all federal,state and local tax requirements. The Florida Sheriffs Association is a501c3 Organization and exempt from all Federal Excise and State Taxes.State Sales Tax andUseCertificate Number is 59-0708112. 17 1.21 TAXES Customers making purchase pursuant tothe awarded bid are generally exempt from Federal Excise andState Sales Tax. It is the responsibility ofthe Vendor to verify thatthe Customer is exempt by obtaining the purchaser's Federal Excise and State Taxes and Use Certificate Number. 1.22 SPECIAL CONDITIONS Anyand all Special Conditions thatmayvaryfromthese General Conditions shallhave precedence. 1.23 BID CLARIFICATION Any questions or clarifications concerning this Invitation to Bid shall be submitted in writing by mail or facsimile tothe Florida Sheriffs Association,Cooperative Bid Coordinator 1st Floor,2617 Mahan Drive,Tallahassee FL 32308 and a copy to COOP(5)flsheriffs.org withthe bid title/number shall be referenced on all correspondence.All questionsmustbe received nolaterthanten (10)calendardayspriortothescheduledbidopeningdate. All responsestoquestions/clarifications will besentto all prospectivebiddersintheformofanaddendum.NO QUESTIONS WILLBERECEIVED VERBALLY ORAFTERSAIDDEADLINE. 1.24 COMMUNICATIONS Communications betweenaproposer,bidder,lobbyistorconsultantand FSA islimitedtomattersofprocessorprocedure. Requestsforadditionalinformationor clarifications mustbemadeinwritingtothe FSA Cooperative Bid Coordinatorno laterthanTen(10)calendardayspriorto the scheduled Bid openingdate. The FSA will issuerepliestoinquiriesandany other correctionsor amendments itdeemsnecessaryinwrittenaddenda issuedpriorto the deadline for responding to the Bid. Bidders shouldnotrelyonrepresentations,statements,orexplanationsotherthanthosemadeinthis Bid orinanywritten addendumtothis Bid.Biddersshouldverifywiththe FSA Cooperative Bid Coordinatorpriortosubmittingabid that all addenda havebeen received.ReferenceBidder Instructions Section2.28,entitled "ConeofSilence"which sets forth the policies and procedures relative tooraland written communications. 1.25 INTERPRETATIONS Unless otherwise stated in the bid,any questions concerning conditions and specifications shouldbe submitted inwritingto the FSA Cooperative Contract Bid Coordinator at2617Mahan Drive,Tallahassee,FL 32308 orbye-mailto: COOP@flsheriffs.org 1.26 CLARIFICATION AND ADDENDA TOBID SPECIFICATIONS Ifany person contemplating submitting aBid under this Solicitation isin doubt as to the true meaning of the specifications or other Bid documents or any part thereof,the Bidder must submit to the FSA Cooperative Bid Coordinator at least ten (10)calendar dayspriorto scheduled Bid opening,a request forclarification.All such requests forclarification must be made in writing and the person submitting the request willbe responsible forits timely delivery. Any interpretation of the Bid,if made,willbe made only by Addendum duly issued by the FSA.TheFSAshallissuean Informational Addendum if clarification or minimal changes are required. The FSA shallissueaFormal Addendum if substantial changes which impact the technical submission of Bidsare required. In the event of conflict with the original Contract Documents,Addendum shall govern all other Contract Documents to the extent specified.Subsequent addendum shallgovern over prior addendum only to the extent specified. TheBiddershallbe required to acknowledge receipt of the Formal Addendum bysigningin the space provided on the Bid Form.Failureto acknowledge Addendum shall deem itsBid non-responsive;provided,however,that the FSA maywaive this requirement inits best interest.The FSA will not be responsible forany other explanation or interpretation made verballyorinwritingbyany other FSA representative. 1.27 SIGNED BID CONSIDERED AN OFFER Thesignedbidshallbeconsideredan offer onthepartof the bidderorVendor,whichoffershallbe deemed acceptedupon approvalby the FSA andincaseof default onthepartofsuccessfulbidderorVendor,aftersuchacceptance,the FSA may procure the items orservicesfrom other sourcesandhold the bidderor Vendor responsibleforanyexcesscostoccasioned or incurred thereby. 1.28 ASSIGNMENT TheVendor shall not assign,transfer,convey,subletorotherwisedisposeofthiscontract,including anyor all ofits right, titleorinteresttherein,orhisoritspowertoexecutesuchcontracttoanyperson,companyor corporation without prior written consent of the FSA. 1.29 METHOD OF AWARD Award ofthis contract will bemadetoa primary bidder.FSA will also identifythe second lowestandbest bidder per specification andzonetobe utilized intheeventthe primary bidderisunableto fulfill their obligations. The FSA reserves the righttomake multiple awardsif deemed in the best interest of the FSA.Reference Contract Conditions Section 3.19,Basisfor Award. 1.30 AUTHORITY TORESOLVEPROTESTEDBIDS AND PROPOSED AWARDS (a)Right to protest.Any actual bidder,qualified proposer,or interested parties (hereinafter collectively referred to as the "bidder)who has a substantial interest in,and is aggrieved in connection withthe solicitation or proposed award of,a request for proposals ("RFP"),request for qualifications ("RFQ"),request for lettersofinterest ("RFLI)or invitation tobid for goods and/or services ("herein after collectively referred to as the bid")may protest tothe FSA Cooperative Purchasing Program Administrator..Protest arising fromthe decisions andvotesofany evaluation orselectioncommittee shall be limited to protest based upon deviation(s)from established purchasing procedures set forth by FSA policy and procedures and specification,requirementsand/ortermsset forth inanybid. (1)Any protest concerning the bid specifications,requirements,and/or terms must be made within three (3)business days (for the purpose of this section "business day"means a day other than Saturday,Sunday ora national holiday),from thetimethe facts become known and,in any case,at least two (2)business days prior tothe opening ofthe bid.Such protestmustbemadein writing tothe FSA Cooperative Purchasing Program Administrator andsuchprotest shall state the particular grounds on which itis based and shall include all pertinent documents and evidence.No protest shall be accepted unless it complies with the requirements of this section.Failure to timely protest bid specifications, requirements and/ortermsisa waiver ofthe ability to protest the specifications,requirements and/or terms. 19 (2)Any protest after the bid opening,including challenges to actions of any evaluation or selection committee as provided in subsection (a)above shall be submitted in writing tothe FSA Cooperative Purchasing Program Administrator.FSA will allow such bid protest tobe submitted anytime until two (2)business days following the release ofthe Administrator's written recommendation tothe FSA for award ofthe bid in question.Such protest shall state the particular grounds on which itis based and shall include all pertinent grounds on which itis based,and shall include all pertinent documents and evidence.No bid protest shall be accepted unless it complies with the requirements of this section.All actual bidders shall be notified in writing (which may be transmitted by electronic communication,such as facsimile transmission and/or e-mail),following the release ofthe Administrator's written recommendation tothe FSA. (b)Any bidder who is aggrieved in connection with the solicitation or proposed award ofa purchase order based on an oral or written quotation may protest tothe FSA Cooperative Purchasing Program Administrator anytime during the procurement process,up tothe time ofthe award ofthe purchase order,but not after such time,Such protest shall be made in writing and statethe particular grounds on which itis based and shall include all pertinent documents and evidence.No bid protest shall beacceptedunlessitcomplieswiththerequirementsofthissection. (c)The FSA may request reasonable reimbursement for expenses incurred in processing any protest hereunder,which expenses shall include ,butnot limited to staff time,legal fees and expenses (including expert witness fees),reproduction ofdocumentsandotheroutofpocketexpenses. (d)Authority to resolve protest.The FSA Cooperative Purchasing Program Administrator shall have the authority to settle and resolvea protest concerning the solicitationorawardof the bid. (e)Responsiveness.Prior to any decision being rendered under this section with respect toa bid protest,the FSA.Cooperative Purchasing Program Administrator and the FSA legal counsel,or their respective designees,shall certify whether the submission of their bidder tothe bid in question is responsive.The parties tothe protest shall be bound bythe determination ofthe FSA Cooperative Purchasing Program Administrator and the FSA legal counsel with regard tothe issue of responsiveness. (f)Decision and appeal procedures.If the bid protest isnot resolved by mutual agreement,the FSA Cooperative Purchasing Program Administrator and FSA Legal counsel,ortheir respective designees,shall promptly issue a decision in writing.The decision shall specifically statethe reasons for the action taken and inform the protestor of his orher right to challenge the decision. (g)Any person aggrieved by any action or decision ofthe FSA Cooperative Purchasing Program Administrator,FSA legal counsel,ortheir respective designees,with regard toany decision rendered under this section may file an appeal. Reference GeneralConditionsSection1.30(h). (h)All appeals arising underor relating tothisAgreementaretobesettledbybinding arbitration intheStateof Florida. Shouldtheunsuccessful bidder(s)decidetoappealthedecisionofthe FSA,they shall fileanoticeto FSA within72hoursof the FSA bidprotestdecision regarding theirintenttorequestarbitration.Ademandfor arbitration withthe American Arbitration Association's (AAA)commercial panel underits rules and regulations mustbemade within 10daysofthe FSA bid protest decision. AnypersonwhofilesforarbitrationwiththeAAAshallpostwith the Florida SheriffsAssociationatthe time of filing the formalwrittenarbitrationrequest,abond,cashier'scheckormoneyorderpayableto the Florida SheriffsAssociationinthe amount equalto$5,000.00.Failure toprovidewrittennoticeto FSA,fileademandforarbitrationwiththeAAA,or failure topost the requiredbondandsecurity requirement within the specifiedtimelinesshall constitute awaiverof arbitration proceedings. 20 If the partyfilingforarbitrationdoesnotprevail,itshallpayallcosts,legal expenses and attorney fees of the prevailing party.However,if the filing party prevails,the partiesshallshare equally the feesand expenses of the arbitration andAAA bear the cost of their own attorney fees.For the purpose ofarbitration,the filingpartyshall not stay the implementation of the bid award by the Florida Sheriffs Association. (i)The arbitration shallbe conducted ona confidential basis pursuant to the Commercial ArbitrationRules of the American ArbitrationAssociation.Anydecisionorawardasaresultofanysucharbitration proceeding shallbeinwritingandshall providean explanation forall conclusions oflawandfactandshallinclude the assessment ofcostand expenses,and reasonable attorneys'fees.Any sucharbitrationshallbe conducted byan arbitrator experienced in the industry andshall includea written recordof the arbitrationhearing.Theparties reserve the right to object toanyindividualwhoshallbe employed byoraffiliatedwitha competing organizationor entity. Anyactionnotbroughtingoodfaithshallbe subject tosanction'sincluding damages sufferedby the FSA andthelegal counsel'sfeesincurredby the FSA in defense ofsuchwrongfulaction. (j)Distribution.Acopyofeachdecisionbythe FSA Cooperative Purchasing Program Administratorand the FSA Legal counsels shallbemailedor otherwise furnished immediately to the protestor. (k)Stayof procurements duringprotest.In the event ofatimely protest underthissection,thecontractadministrationshall notproceedfurtherwiththe solicitation orwiththe award pursuant tosuchbidunlessawritten determination ismadeby the FSA Cooperative Purchasing Program Administrator,thatthe award mustbemadewithoutdelayinordertoprotecta substantial interest of the FSA. (I)Theinstitutionand filing ofaprotestunderthis article isan administrative remedythat shall beemployed prior tothe institutionand filing ofany civil actionagainstthe FSA concerningthesubject matter ofprotest. (m)Protest nottimelymadeunderthissection shall be barred.Any basis or ground foraprotestnotsetforthintheletterof protest required under this section shallbe deemed waived. (n)Atthetimeofthe FSA Cooperative Bid Coordinator's recommendation for award a bid is presented ata meeting with the FSA Cooperative Purchasing Program Administrator shall report any legal issues relative toanybid protest filed in connection with the bidin question. (o)The determination ofthe FSA Cooperative Purchasing Program Administrator and the FSA legal counsel with regards to all procedural and technical matters shall be final. 1.31 DEMONSTRATION OF COMPETENCY Pre-award inspection ofthe Bidder's facility maybe made prior tothe award of contract.Bids will onlybe considered from firms which are regularly engaged inthe business of providing thegoodsand/or services as described inthis Bid. Bidders mustbe able to demonstrate a good record of performance for a reasonable period oftime,and have sufficient financial support,equipment and organization to ensure they can satisfactorily executethe services if awarded a contract under the terms and conditions herein stated. The terms "equipment and organization"as used herein shall be construed tomeana fully equipped and well established company inlinewiththebest business practices inthe industry andasdeterminedbythe FSA. The FSA may consider any evidence available regarding the financial,technical and other qualifications and abilities ofa Bidder,including past performance (experience)with the FSA in making the award in thebest interest ofthe FSA. 21 The FSA may require Bidders to show proof that they have been designated as authorized representatives ofa manufacturer or supplier which is the actual source of supply.In these instances,the FSA may also require material information from the source of supply regarding the quality,packaging,and characteristics ofthe products to be supplied to the FSA through the designated representative.Any conflicts between this material information provided by the source of supply and the information contained in the Bidder's Bid may render the Bid non-responsive. The FSA may,during the period that the Contract between the FSA and the successful Bidder is in force,review the successful Bidder's record of performance to insure that the Bidder is continuing to provide sufficient financial support, equipment and organization as prescribed in this Solicitation.Irrespective ofthe Bidder's performance on contracts awarded toit by the FSA,the FSA may place said contracts on probationary status and implement termination procedures. If the FSA determines that the successful Bidder no longer possesses the financial support,equipment and organization which would have been necessary during the Bid evaluation period in order to comply withthis demonstration of competency section. 1.32 VENDOR ABILITY TO PERFORM: The Vendor warrants that,tothe best of his or her knowledge,there is no pending or threatened action,proceeding,or investigation,oranyother legal or financial condition,thatwouldinanyway prohibit,restrain,or diminish theVendor's ability to satisfy its Contract obligations.The Vendor warrants that neither itnorany affiliate is currently onthe convicted vendor list maintained pursuant to section 287.133 ofthe Florida Statues,oron any similar list maintained by any other stateor the federal government.ReferenceGeneralConditionsSection1.48NonPerformance.TheVendorshall immediately notify the FSA and Customer in writing ifits ability to perform is compromised in any manner during theterm of the contract. 1.33 QUALITY All materials used for the manufacture or construction ofany supplies,materials or equipment covered bythis bid shall benew.The items bid mustbe new,the latest model,ofthebest quality,and highest grade workmanship,meeting or exceeding federal safety standards. 1.34 NON-CONFORMANCE TO CONTRACT CONDITIONS Items maybetested for compliance with specifications.Item delivered,not conforming to specifications maybe rejected and returned atvendor'sexpense.Theseitemsanditemsnot delivered asper delivery dateinbidand/or purchase order maybe purchased ontheopenmarket.Any increase incostmaybe charged againstthe bidder. Anyviolation of these stipulations mayalsoresultin: *Vendor's name being removed from the vendor list. «All FSA departments and Customers beingadvisednottodo business with vendor. 1.35 WAIVER OF INFORMALITIES The FSA reservestherighttowaiveanyinformalitiesorirregularitiesinthisbidsolicitation. 22 1.36 GRATUITIES Proposers shall not offer any gratuities,favors,or anything of monetary value to anyofficial,employee,or agent of the FSA, for the purpose of influencing consideration of this bid. 1.37 TIE BIDS Pleasebe advised that in accordance with Florida Statues Section 287.087,regarding identical tiebids,preference willbe given to vendors certifying that they have implemented adrugfree work placeprogram.A certification formwillbe required at the time of bid submission. Whenever two or more bidswhichareequalwith respect toprice,qualityandserviceare received for the procurement of commodities orcontractualservices preference shallbegiventobusinesseswithqualifyingdrug-freeworkplaceprograms. In caseoftiebidsandbothbusinesseshavequalifyingdrug-freeworkprograms,the awardwillbemadeusing the following criteria: ©Bidder Within (A SPECIFIC ZONE) ©Bidder Within the (STATE of FLORIDA) ©Dealers track record with Customer Service ©Coin Toss 1.38 RIGHT TO AUDIT Vendorshallestablishandmaintainareasonableaccountingsystem that enables Florida SheriffsAssociation(hereafter known as'FSA')toreadily identify Vendor's Sales. FSA anditsauthorizedrepresentatives shall havetherighttoaudit,toexamine,andtomakecopiesoforextractsfrom all financial and related records (in whatever form theymaybe kept,whether written,electronic,or other)relating toor pertaining tothis Contract orAgreementand all government sales and eligible usersinfo for review and keptbyor under the control ofthe Vendor,including,butnot limited tothosekeptbythe Vendor,its employees,agents,assigns,successors, and Sub-Vendors.Such records shall include,butnotbe limited to,accounting records,written policies and procedures; subcontract files (including proposals of successful and unsuccessful bidders,bid recaps,etc.);all paid vouchers including those for out-of-pocket expenses;other reimbursement supported by invoices;ledgers;cancelled checks;deposit slips; bankstatements;journals;original estimates;estimating work sheets;contractamendmentsand change order files;back charge logs andsupportingdocumentation;insurance documents;memoranda;and correspondence. Vendor shall,at all times during thetermof this Contract or Agreement and for a period of Three (3)years after the completion of this Contract or Agreement,maintain such records,together with such supporting or underlying documents and materials.The Vendor shall atanytime requested by FSA,whether during orafter completion ofthis Contract or Agreement,and at Vendor's ownexpense make such records available for inspection and audit (including copies and extracts of records as required)by FSA.Such records shall be made available to FSA (subject toathree day written notice) during normal business hours. FSA at their option may select the Vendor's office,place of business or offsite location for the audit;and/or option to have the Vendor provide financial records,together with the supporting or underlying documents and records,via e-mail or phone for audit ata time and location that is convenient forFSA. Vendor shall ensure FSA hasthese rights with Vendor's employees,agents,assigns,successors,and Sub-Vendors and the obligations ofthese rights shall be explicitly included inany subcontracts or agreements formed betweenthe Vendor and 23 any Sub-Vendors to the extent that those subcontracts or agreements relate to fulfillment of the Vendor's obligations to ^tl°L7-aUdJtS C!ndUCted Und6r the aUth°rity °f thiS right t0 audit and not addressed elsewhere will be borne by FSAbvhVendortrFT°n "'^?T \"*'»**'^^Under ^^°^r^or overch-ges (of any natu^tot costs of thP I?HeXtCeS??hree (3)f ICent <3%>°f the t«al contract billings,the Vendor shall reimburse FSA for thetotalcostsoftheauditnottoexceed$5,000.00.If the audit discovers substantive findings related to fraud misrepresentation,or non-performance,FSA may recoup all the costs ofthe audit work from the Vendor. Any adjustments and/or payments that must be made as aresult of any such audit or inspection of the Vendor's invoices rnd(ngsrv^Vor *Withi""reaS°nab'e "**""(n0t t0 ""^9°days)from P-entation of"A s 1.39 FINANCIAL RESPONSIBILITY Bidder affirms by his or her signature on the contract signature page that he or she: •Has fully read and understands the scope,nature,and quality of work to be performed or the services to be rendered under this bid,and has the adequate facilities and personnel to fulfill such requirements; •Accepts the financial responsibility associated with this bid,and declares that he or she has the access to capital (in the form of liquidity or credit lines)in order to meet the financial demands of such award. •In assessing financial responsibility,Vendor shall consider items such as the specifications bid,the zones bid,and the quantity of specifications bid,as well as timing of payment from customers,which can be 45 days from receipt of invoice; *Assumes full responsibility that all vehicles delivered to the customer are free and clear of all outside liens encumbrances,security interests apart from the dealer floor plan or other dealer inventory finance security interest. 1.40 LAWS,PERMITS AND REGULATIONS The bidder shall obtain and pay for all licenses,permits and inspection fees (including all levels of governmental fees) required for this project;and shall comply with all laws,ordinances,regulations and building code requirements applicable to the work contemplated herein. 1.41 LIABILITY,INSURANCE,LICENSES AND PERMITS Where bidders are required to enter or go onto FSA or Customer property to deliver materials or perform work or services as aresult of abid award,the successful bidder will assume the full duty,obligation and expense of obtaining all necessary TSen^Perm,tS 3nd insurance and assure a"work complies with all applicable County and Municipal code requirementsThebiddershallbeliableforanydamagesorlosstotheFSAorCustomeroccasionedbynegligenceofthebidder(or agent) or any person the bidder has designated in the completion ofthe contract as a result of his or her bid. 1.42 BID BONDS,PERFORMANCE BONDS,CERTIFICATES OF INSURANCE Bid Bonds,when required,shall be submitted with the bid in the amount specified in Special Conditions.After acceptance of bid,the FSA will notify the successful bidder to submit a performance bond and certificate of insurance in the amount specifiedinSpecialConditions. 24 Agencies may request a performance bond froman Awarded Vendor.Performance Bonds are recommended withpre payment andwillbeat the expense of the requesting agency.Agencies should determine the best practice incomparing performance bond expense against anyprior discounts that maybeavailable. 1.43 ELIMINATION FROM CONSIDERATION Thisbidsolicitationshall not be awarded toanypersonor dealer who isinarrears to the FSA upon any debt,taxesor contracts which are defaulted as surety or otherwise upon any obligation to the FSA. 1.44 COLLUSION Bidsfromrelatedparties:Where two (2)ormorerelatedpartieseach submit abidorbidforany contract,suchbidsorbids shallbe presumed to be collusive. The foregoing presumptionmayberebuttedbypresentationofevidenceastothe extent ofownership,control and management ofsuch related parties in the preparation and submittal ofsuchbidsorbids. Relatedpartiesmeanbiddersorproposersorthe principals thereof whichhaveadirectorindirectownershipinterestin anotherbidderorproposerforthesamecontractorinwhichaparentcompanyor the principals thereof ofone (1)bidder orproposerhaveadirectorindirectownership interest inanotherbidderorproposerfor the samecontract.Bids orbids foundtobecollusiveshallbe rejected. Bidders or Proposers whohavebeen found tohave engaged in collusion will beconsidered non-responsible,and will be suspendedorbarred,andanycontractresultingfromcollusivebiddingmaybe terminated fordefault. Notes:Dealerships andtheir representatives maysubmit multiple bidswithout conflict of "Collusion"as long asthe bid submitted isnot from thesame manufacture and product line.Dealerships which share thesame ownership may submit multiple bids also without conflict of collusion as long asthe bidders arenotinthesame region,withthesame manufacturerandproductline.Vendors/DealersReferenceContractTermsSection3.07 Collusion 2nd Ref. 1.45 DEFAULT Failure or refusal ofa bidder to execute a contract upon award,or withdrawal ofa bid before such award is made,may result in forfeiture ofthat portion of any bid surety required equal to liquidated damages incurred bythe FSA thereby,or where surety isnot required,failure to execute a contract as described above may be grounds for removing the bidder from the bidder's list. 1.46 DISPUTES In caseofanydoubtordifferenceof opinion astotheitemstobe furnished hereunder,the decision ofthe FSA shall be final and binding on both parties.In theeventofa conflict between the documents,the order of priority ofthe documents shall be as follows: Anyagreement resulting from the award ofthis Bid (if applicable);then Addenda released forthis Bid,withthe latest Addendum taking precedence; ©then The Bid; •Then Awardee's Bid. 25 1.47 PROTESTSANDARBITRATION Any person who proposes to file an action protesting a decision or intended decision pertaining to this bid or the resulting contract should refer to 1.38 Authority to Resolve Protested Bids and Proposed Awards. Additionally,the person or entity filing such protest shall post with the Florida Sheriffs Association at the time of filing the formal written protest or within the 10 business day period allowed for filing the formal written protest,a bond,cashier's check or money order payable to the Florida Sheriffs Association in the amount equal to $5,000.00,which bond or security will be conditioned upon the payment of all cost which may be adjudged against the protesting party in a court of law and/or to reimburse the FSA for additional legal expenses incurred and required to substantiate the protesting party's claim(s).Failure to post the bond or security requirement within the time allowed for filing will result in a denial of protest. For the purpose of bid protests,the filing party shall not stay the implementation ofthe bid award by the Florida Sheriffs Association. Should the unsuccessful bidder(s)decide to appeal the decision ofthe FSA,they shall file a notice to FSA within 72 hours of the FSA bidprotest decision regarding theirintenttorequest arbitration.Ademandfor arbitration withthe American Arbitration Association's (AAA)commercial panel under its rules and regulations must be made within 10 business days of the FSA bid protest decision.Any person who files for arbitration with the AAA shall post with the Florida Sheriffs Association atthe time of filing the formal written arbitration request,a bond,cashier's check or money order payable to the Florida Sheriffs Association inthe amount equal to $5,000.00.Failure to provide written notice to FSA,file a demand for arbitration with the AAA,or failure to post the required bond and security requirement within the specified timelines shallconstituteawaiverofarbitration proceedings. If the party filing for arbitration does not prevail,it shall pay all costs,legal expenses and attorney fees ofthe prevailing party.However,ifthe filing party prevails,thepartiesshallshareequallythefeesandexpensesofthearbitrationand AAA bear the costof their own attorney fees. For thepurposeof arbitration,the filing party shall notstaythe implementation ofthe bid awardbythe Florida Sheriffs Association. 1.48 NON-PERFORMANCE Vendor shall at all times during the contract term remain responsive and responsible.In determining Vendor's responsibility asavendor,the FSA CooperativePurchasingProgramAdministratorshall consider allinformationorevidencewhichis gatheredorcomestotheattentionofthe agency which demonstratesthe Vendor's capability to fully satisfy the requirements of the solicitation and the contract. Vendors that arenotincompliancewithanyof the provisionsofthiscontractcanbeassessedfines(seescheduleoffines below),suspended andor terminated from the contractandfuture competitive bidsolicitationsat the discretionof the FSA Cooperative Purchasing Program Administrator. Insome instances,Vendorsmayberequiredtodevelopcorrectiveactionplansto address contract compliance.In situations where there is evidence thedealer,Vendor,fleetsalesmanageror other representative has demonstrated egregious breaches ofthe contract or trust tobothwiththe FSA andthe customer,the contract willautomaticallybe terminated and the dealer and their representative willbe removed from future solicitations foraperiodupto three (3) years. Failuretoabidebycorrectiveactionplans will resultinthe dealer andthedealer representative tobe terminated fromthe contract andfuture competitive bidsolicitationsatthediscretionof the FSA CooperativePurchasingProgram Administrator. 26 Specific conditions for termination include,butarenotlimitedto;failureto perform,refusalto accept orders duringthe contract period while manufacturer orders are stillbeing accepted for current model year and/or the new.year if the vehicleisprice protected by the factory,charging amounts exceeding MSRP onfactory installed itemsandpackages, requiring the purchase of additional options overand above the base vehicle asa condition of acceptance of order, providing aftermarket options where factory options areavailable without the consent of the Customer,any misrepresentation of optional equipment or service asbeing "factory"that failsto meet the definition as described inthis document,and any other practice deemed to be outside of the intent of the contract. AnyVendor,whois presented withavalid purchase order asaresultofabid award forthis contract,is required andbound bythis contract to accept suchpurchaseorder(s)anddelivertheproduct(s);regardlessifthevehicle(s)or equipment isa basemodelorincludes options atahighercost.TheVendormustdeliverthisvehicle regardless ofprofitorlossbasedon theirrespectivebid.Failuretodeliversaidvehiclesor equipment will resultintheorderingagencyandthe FSA seeking damagesforthedifferenceofcosttoissuetheexactsame order with another Vendorplusanylegalfeesanddamagesthat maybe incurred in the process to facilitate a completed order. All termsandconditionsareapplicable throughout thetermofthecontractandnotanygiven"Year,MakeorModel". ScheduleofFines-Thelist of finesarea minimum resultof non-compliance. Failure to submit monthly report on time $25.00 perday Lost Purchase Order*(PO)-1st Offense $100.00 per incident Lost Purchase Order*(PO)-2rd Offense $250.00pervehicle Lost Purchase Order*(PO)-3rd Offense Removal from the Contract Failuretoplace order withinten(10)business days $100.00perday Failuretoissue acknowledgment ofPurchaseOrdertoAgency and/or FSA within the 14 calendar days as per 3.54 of the terms and conditions $100.00 perP.O Failure to Report Sales .0075 plus1.5%each month following the delivery date. *Each reportofalostpurchaseorder will be handled onacasebycase basis. 1.49 CANCELLATION In the event any ofthe provisions of this bid are violated by the Vendor,the Business Operation Manager shall give written notice tothe Vendor stating the deficiencies and unless deficiencies are corrected within ten (10)business days, recommendation will be made tothe FSA for immediate cancellation.The FSA reserves the right to terminate any contract resulting from this invitation at any timeandfor any reason,upon giving thirty (30)days prior written notice totheother party. 1.50 SEVERABILITY In the event any provision of this contract is held tobe unenforceable for any reason,the unenforceability thereof shall not affecttheremainderofthecontract which shall remain in full forceandeffectandenforceableinaccordancewithits terms. 27 1.51 TERMINATION FOR DEFAULT If through any cause within the reasonable control of the successful bidder,it shall fail to fulfill in atimely manner or otherwise violate any of the covenants,agreements,or stipulations material to the Agreement,the FSA shall thereupon have the right to terminate the services then remaining to be performed by giving written notice to the successful bidder of such termination which shall become effective upon receipt by the successful bidder of the written termination notice. In that event,the FSA shall compensate the successful bidder in accordance with the Agreement for all services performed by the bidder prior to termination,net ofany costs incurred by the FSA as a consequence ofthe default. Notwithstanding the above,the successful bidder shall not be relieved of liability to the FSA for damages sustained by the FSA by virtue of any breach of the Agreement by the bidder,and the FSA may reasonably withhold payments to the successful bidder for the purposes of set off until such time as the exact amount of damages due the FSA from the successful bidder is determined. 1.52 TERMINATION FOR CONVENIENCE OF FSA The FSA,for its convenience,can terminate the contract in whole or part without cause by giving written notice to the Vendor ofsuch termination,which shall become effective thirty (30)days following receipt by bidder of such notice. In that event,all finished or unfinished documents and other materials shall be properly delivered to the FSA. The Vendor shall not furnish any product after it receives the notice of termination,except as necessary to complete the continued portion of the contract,if any.The Vendor shall not be entitled to recover any lost profits that the Vendor expected to earn on the balanced of the Agreement or cancellation charges. Any payments to the Vendor shall be only to the total extent of the FSA liability for goods or services delivered prior to the date of notice to terminate the contract. 1.53 INTELLECTUAL PROPERTY Rev 2/16 Except for the rights expressly granted tothe End User under this Agreement,the Florida Sheriffs Association will retain all right,title and interest in and to the Licensed Technology,including all worldwide Technology and intellectual property and proprietary rights. 28 2.0 BIDDER (INSTRUCTIONS BNDEX 2.01 Bidder Qualifications 2.02 Licensing/Facilities 2.03 Insurance &Indemnification 2.04 Specifications 2.05 Customer Service 2.06 Fixed Prices 2.07 References 2.08 Sealed Bids 2.09 No Bid 2.10 Specification Exceptions,Omissions orErrors 2.11 Complete Information Required onBidForm 2.12 Mistakes 2.13 Samples 2.14 Equivalents 2.15 Requests for Additional Information or Clarification 2.16 Workshops -Contract/Specifications 2.17 Pre-Bid Conference 2.18 Prices Quoted 2.19 Option Pricing 2.20 Submittal of Bid 2.21 Execution of Bid 2.22 Modification/Withdrawals of Bid 2.23 Late Bids 2.24 Bid Opening 2.25 Determination of Responsiveness 2.26 Bid Tabulations 2.27 MinorIrregularities/RighttoReject 2.28 Cone of Silence 29 2.01 BIDDER QUALIFICATIONS In order for bids to be considered,new bidders to the Florida Sheriffs Cooperative Contract must submit with their bid, evidence thatthey are qualified to satisfactorily perform the specified service.Evidence shall include all information necessary to certify thatthe bidder maintains a permanent place of business;isan authorized distributor oftheitems specified in their proposal;has not had just or proper claims pending against him or his firm;and has provided similar type products.The evidence will consist of listing of contracts for similar services that have been provided to public and private sector clients,within thelastthree (3)years,and letter from the manufacturer that bidder isan authorized distributor for the proposed manufacturer. 2.02 LICENSING/FACILITIES Bidders are required topossessa Florida Motor Vehicle Dealers License inordertobidand all biddersmust maintain a repair/warranty facility within the State of Florida to provide sales and service for the vehicles and equipment bid. FSA Cooperative Purchasing Program Administrator reserves the right to periodically request additional or updated information from a dealer regarding the repair/warranty facility during the solicitation and the term ofthe contract,if awarded.The FSA Cooperative Purchasing Program Administrator may also exercise discretion in examining such facility as deemed necessary. 2.03 INSURANCE AND INDEMNIFICATION:(Reference Contract Check List for applicability tothis contract) Vendor shall be fully liable for the actions of its agents,employees,partners,or Sub-Vendors and shall fully indemnify, defend,and hold harmless the Florida Sheriffs Association,the participating agencies,and their officers,agents,and employees from suits,actions,damages,and costs of every name and description,including legal counsels'fees,arising from or relating to personal injury and damage to real or personal tangible property alleged tobe caused in whole or in part by bidder,its agents,employees,partners,or Sub-Vendors;provided,however,thatthe bidder shall not indemnify for that portion ofany loss or damages proximately caused bythe negligent actor omission ofthe Florida Sheriffs Association,and participating agencies. Vendor's obligations undertheabove paragraph withrespectto legal action arecontingentuponthe Florida Sheriffs Association,participating agencies giving the bidder (1)writtennoticeofany action orthreatened action,(2)the opportunity totakeoverandsettleordefendany such action at bidder's sole expense.Vendor shall notbe liable for any cost,expenseorcompromise incurred bythe Florida Sheriffs Association,or participating agenciesinany legal action withoutbidder's prior writtenconsent,which shall notbe unreasonably withheld. TheVendor shall be responsible for hisworkandevery part thereof,and for all materials,tools,appliances and property of everydescription,usedinconnectionwiththis particular project. TheVendor shall specifically and distinctly assume,anddoessoassume,all risks ofdamageor injury topropertyorpersons usedoremployedonorinconnectionwiththeworkandof all damage orinjurytoanypersonor property wherever located,resultingfromanyactionoroperationunderthecontractorin connection withthework.Itis understood and agreed that at all times the Vendorisactingasan independent Vendor. TheVendor,atall times during the fulldurationofwork under thiscontract,includingextraworkin connection withthis project shall meet the following requirements: Maintain Automobile Liability InsuranceincludingPropertyDamagecoveringall owned,non-owned orhired automobiles and equipment used in connection with the work. 30 No change or cancellation in insurance shallbemade without thirty (30)days written notice to the Business Operation Manager. All insurance policiesshallbe issued by companies authorized to do business under the laws of the State of Floridaand these companies must have aratingofatleast B+:VIor better perBest'sKeyRatingGuide,latest edition. Original signed Certificates of Insurance,evidencing such coverage's and endorsements as required herein shallbefiled with and approved by the Business Operation Managerpriorto execution ofa contract with the Florida Sheriffs Association. Thecertificatemust state Bid NumberandTitle.Uponexpirationoftherequiredinsurance,the Vendor must submit updated certificates of insurance foraslongaperiodasanyworkisstillinprogress. Itis understood andagreed that allpoliciesofinsuranceprovidedby the Vendor areprimarycoveragetoanyinsuranceor self-insurancethe FSA possesses thatmayapplytoalossresultingfrom the workperformedinthiscontract. All policiesissuedtocover the insurancerequirementsherein shall providefullcoveragefrom the firstdollarofexposure. No deductibles willbeallowedinanypoliciesissuedonthiscontractunlessspecificsafeguardshavebeen established to assureanadequatefundforpaymentofdeductiblesby the insuredandapprovedbytheBusinessOperationManager. The liability insurancecoverage shall extendtoandincludethe following contractualindemnityandholdharmless agreement: "The Vendorherebyagreestoindemnifyandhold harmless the FSA,a501c3,its officers,agents,andemployees from all claims forbodilyinjuries tothe public inanduptotheamountof $1,000,000.00 foreach occurrence andfor all damages to thepropertyofothersinanduptotheamountof $1,000,000.00 foreachoccurrenceperthe insurance requirementunder the specifications including costsof investigation,all expensesof litigation,including reasonable legal counsel feesandthe costof appeals arising outofany such claims or suits because ofany and all actsof omission or commission ofanybythe Vendor,hisagents,servants,oremployees,or through themereexistenceoftheprojectundercontract". The foregoing indemnity agreement shall apply to any and all claims and suits otherthan claims and suits arising outofthe sole and exclusive negligence ofthe FSA,its officers,agents,and employees,as determined bya court ofcompetent jurisdiction. The Vendor will notifyhis insurance agentwithout delay ofthe existence ofthe Hold Harmless Agreement contained within this contract,and furnish acopyofthe Hold Harmless Agreementtothe insurance agentand carrier. The Vendor will obtain and maintain contractual liability insurance in adequate limits for the sole purpose of protecting the FSA under the Hold Harmless Agreement from any and all claims arising outofthis contractual operation. The Vendor will secure and maintain policies of Sub-Vendors.All policies shall be made available tothe FSA upon demand. Compliance bythe Vendor and all Sub-Vendors with the foregoing requirements as to carrying insurance and furnishing copies ofthe insurance policies shall not relieve the Vendor and all Sub-Vendors of their liabilities and obligations under any Sectionor Provisions ofthiscontract.Vendor shall beas fully responsible tothe FSA fortheactsand omissions oftheSub- Vendor and of persons employed bythemasheis for acts and omissions of persons directly employed by him. Insurance coverage required in these specifications shall be in force throughout the contract term.Should any awardee fail to provide acceptable evidence of current insurance within seven days of receipt of written notice at any time during the contract term,the FSA shall have the right to consider the contract breached and justifying the termination thereof.If bidder does notmeetthe insurance requirements ofthe specifications;alternate insurance coverage,satisfactory tothe BusinessOperationManager,maybe considered. 31 It is understood and agreed that the inclusion of more than one insured under these policies shall not restrict the coverage provided by these policies for one insured hereunder with respect toa liability claim or suit by another insured hereunder or an employee of such other insured and that with respect to claims against any insured hereunder,other insured's hereunder shall be considered members of the public;but the provisions ofthis Cross Liability clause shall apply only with respect to liability arising out of the ownership,maintenance,use,occupancy or repair of such portions of the premises insured hereunder as are not reserved for the exclusive use of occupancy ofthe insured against whom claim is made or suit is filed. 2.04 SPECIFICATIONS All units covered by this specification and the detailed specifications shall be the manufacturer's current basic production model,and shall,as a minimum,be equipped with ALL standard factory equipment in accordance with the manufacturer's latest literature unless otherwise noted in the bid document.Bidders must supply a unit that either meets or exceeds all the requirements included inthe applicable detailed specifications. All bidders will be required to bid onthe models listed in each designated specification. All bidders will be required to provide any information requested onthe price sheets,such as manufacturer and model number of various components,ormayhave their bid rejected. All equipment,options,and features provided must be designed,constructed,and installed to be fully suitable for their intended use and service. It is important tonote "Full Size"spare tires are not standard with all vehicles regardless of Manufacturer,Make or Model. It istheend users responsibility to ensure your vehicle order meets your agencies specifications. 2.05 CUSTOMER SERVICE Excellent customer service isthe standard ofthe FSA.As Vendors ofthe FSA,all employees will be required to adhere to the FSA's "Service Excellence"standards and expected to conduct themselves in a professional,courteous and ethical manner in all situations. The successful bidder's employees must work as a cooperative team of well-trained professionals,and must serve the public with dignity and respect.All business transactions with the FSA will be conducted with honesty,integrity,and dedication. 2.06 FIXED PRICES Ifthe bidder is awarded a contract underthis bid solicitation,the prices quotedbythe bidder onthe Bid Forms shall remain fixedandfirmduring the initial term of this contract. 2.07 REFERENCES Bidders shall furnish the names,addresses,telephone numbers,and address ofa minimum of five (5)firms or government organizations for which the Vendor is currently providing or has provided similar services on company letterhead.Two (2) ofthe references mustbe government related.A dealer participating for the first timein government fleet sales/bidding maybe considered exemptifthey can demonstrate theyhavethe appropriate facility,staffing and financial resources to support the contract should they receive anaward.Reference Bidder Instructions Section 2.01BidderQualifications. 32 2.08 SEALED BIDS OneOriginal and one copy(ona thumb drive)of the Bidaswellasany other pertinent documents must be returned in order for the bid to be considered for award.All bidsare subject to the conditions specified hereon and on the attached Special Conditions,Specifications and BidForm. The completed bid must be submitted ina sealed envelope clearly marked with the BidTitleto the attention of FSA Cooperative Bid Coordinator,Florida Sheriffs Association,1st Floor,2617 Mahan Drive,Tallahassee FL 32308.Facsimile, electronic,or faxed bidswill not be accepted. 2.09 NO BID Ifnotsubmittingabid,respondbyreturningtheenclosed "NO BID"form questionnaire,andexplain the reason.Repeated failuretobid without sufficientjustificationshallbecauseforremovalofasupplier'snamefromthebidmailinglist. 2.10 SPECIFICATIONEXCEPTIONS,OMISSION ANDERRORS Specificationsarebasedon the most current manufacturer literature available.Biddersshould immediately notifythe FSA Cooperative Purchasing Program Administrator ofany defects in the specifications or required submittal documents.All notificationsof defect mustbeinwritingandtimely submitted. Bidders arerequiredtoindicateintheirbidsubmissionsthoseoptionswhich"require"additional equipment ormodel upgradetoobtainthe original option.Biddermustalsoidentify those options that areavailableasapartofapackageor group.Thefactorycodeslistedin the "Prices"sectionoftheSpecial conditions mustbeused. Failure ofabidderto comply withthese provisions will resultinbidders being held responsible for all costrequiredto bring the vehicle into compliance with the contract specifications. Bidders arestronglyencouragedto thoroughly review the qualification requirementssetforth,specifically the minimum specifications foundinBidderInstructionsSection2.04,identifiedbythewords"must","shall",and "will".Bidderswho fail tosatisfytherequirements set forth,maybedeemednonresponsiveandreceivenofurtherconsideration. Should your proposed bid notbeabletomeetone (1)or more ofthe requirements set forth in this ITB and you are proposing alternatives tosaid requirements,you must notify the FSA Cooperative Bid Coordinator's Office in writing atleast five (5)dayspriortothedeadlinefor submission of bids.The FSA reservestherightto revise thescopeof services via addendum priorto the deadline for receipt ofbidstoreceivefull consideration. Exceptionsto the specifications at the time of the bidshallbelistedon the BidFormandshall reference the section and withawritten explanation fortherequestfor exception.Anyexceptionstothe General or Special Conditions shall be causefor the bidtobe considered non-responsive. 2.11 COMPLETE INFORMATIONREQUIREDONBIDFORM All bids mustbe submitted ontheattached Bid Form and all blanks filled in.To be considered a valid bid,the ORIGINAL AND ONE (1)ELECTRONIC COPY ofthe Bid Form pages and all required submittal information must be returned,properly completedandsealedenvelopeasoutlinedinthefirstparagraphofGeneral Conditions. 33 2.12 MISTAKES Bidders are expected to examine the specifications,delivery schedules,bid prices and extensions and all instructions pertainingtosuppliesandservices.Failure todosowillbeat the bidder'srisk. 2.13 SAMPLES Samples of items,when required,must be furnished free of expense and,if not destroyed,will,upon request,be returned at the bidder's expense.Bidders will be responsible for the removal of all samples furnished within (30)days after bid opening.All samples will be disposed of after thirty (30)days.Each individual sample must be labeled with bidder's name. Failure of bidder to either deliver required samples or to clearly identify samples may be reason for rejection ofthe bid. Unless otherwise indicated,samples should be delivered tothe Florida Sheriffs Association,Attention:Cooperative Bid Coordinator,2617 MahanDrive,Tallahassee FL 32308. 2.14 EQUIVALENTS The term "Approved Equivalent"is used to allow a bidder to bid components or equipment that are equal to the componentsorequipment described inthe detailed specifications.The FSA Cooperative Purchasing Program Administrator shall have the sole authority to determine approved equivalents or qualified product specifications. Brand Names:Catalog numbers,manufacturers'and brand names,when listed,are informational guides astoa standard of acceptable product quality level only and should notbe construed as an endorsement ora product limitation of recognized and legitimate manufacturers.Bidders shall formally substantiate and verify that product(s)offered conform withorexceed quality aslistedin the specifications. If bidder offers a make or model of equipment or supplies other than those specified inthe following,itmustbeso indicated in the bid submittal. Bidder shall indicate onthebid form the manufacturer's name and number if bidding other than the specified brands,and shall indicate ANY deviation from the specifications as listed.Other than specified items offered requires complete descriptive technical literaturemarkedto indicate detail(s)conformancewith specifications and MUST BE INCLUDED WITH THE BID.Specific article(s)of equipment/supplies shall conform in quality,design and construction with all published claims of the manufacturer.NOBIDSWILLBECONSIDERED WITHOUT THISDATA. Lacking anywritten indication ofintenttoquoteanalternatebrandormodelnumber,thebidwillbeconsideredasabidin complete compliance withthe specifications aslistedontheattached form. Dealers offering alternatemakes,manufacturers of vehicles orequipmentnot specifically identified inthebid cannot utilize or publish the offering asan "OPTION"within thebid specification anddetail.Offerings ofthisnaturewillcausethebidtobe rejected. 2.15 REQUESTS FOR ADDITIONAL INFORMATION OR CLARIFICATION Bidders areencouragedtoexaminethe specifications carefully.In casedoubtshouldariseasto the meaningorintentof any items contained in the specifications,inquiry should be made to the FSA Cooperative PurchasingProgram Administrator priorto the Pre-Bid Conferenceviae-mailorat the pre-bid conference inperson.Telephone clarifications will not be accepted,andno clarification willbeacceptedafter the datelistedin the Bid Calendar.ALL request forinformationfrom biddersand FSA responseswillbe will bepostedonthe FSA Cooperative Bid Award website bythedatescheduledonthe Bid Calendar. 34 The submission ofabidshall indicate that the bidder thoroughly understands the terms of the specifications. 2.16 WORKSHOPS-CONTRACT/SPECIFICATIONS ALL prospective bidders are required to attend the MANDATORY*vehicle workshop(s).Atthis time prospective bidders will have the opportunity to offer input and recommendations regarding the content of the bid specification and to meet with committee members to answer any questions relative to this invitation to bid.Any suggested modifications maybe presented inwritingordiscussedwith the advisory committee atthis meeting andmaybe considered informulatingthe Bid. ALL addendums to the contract initiatedby the FSA willbe posted on the Florida Sheriffs Association Cooperative Purchasing Program Awardat http://www.flsheriffs.org.Prospectivebiddersshouldcheckthe website periodicallyforany addendums to the solicitation documents. *FSA reservestherighttogrant exceptions basedonthedealer/bidderhasmetall requirements asanapprovedvendorandagreestosignamemoof understanding (MOD)thattheyunderstandallofthetermsandconditionsofthebidandagreeto meet allofthetermsandconditionswithoutexception andfurtherwaivetheirrightto protest thebid process,initsentiretyoranyportionthereof. 2.17 PRE-BID CONFERENCE ALL prospectivebiddersarerequiredto attend the MANDATORY*Pre-Bid conference.Atthis meeting the bid specifications will bediscussedanditisthe final opportunityforprospectivebidderstomakeanylastrequest for modification,corrections,oraddressing other concernsrelatingtothebidor the process. *FSA reserves the right togrant exceptions basedonthe dealer/bidder hasmetall requirements asan approved vendor andagreestosignamemoof understanding (M0U)thatthey understand allofthetermsand conditions ofthebidandagreetomeetallofthetermsand conditions without exception andfurtherwaivetheirrightto protest anyportionofthebidprocess. 2.18 PRICES QUOTED Deduct trade discounts andquote firm net prices.Give bothunit price and extended total,whenrequested.Prices mustbe statedinunitsof quantity specifiedin the biddingspecifications. Dealers areto include a three quarters ofone percent (.0075)FSA administrative feeto their basebid prices,atthe time of bid submission.This FSA fee should alsobe included in all additional equipment items(add options)and should notbe indicated asa separate line item on any purchase order.Cross-reference:Contract Conditions,FSA Administrative Fees for All Specifications,Section 3.35 In case of discrepancy in computing theamountofthe bid,the UNIT PRICE quoted will govern.All prices mustbe F.O.B. destination,freight prepaid (unless otherwise stated in special conditions).The dealer has the authority tooffer discounts for prompt payment. Award,if made,will be in accordance with terms and conditions stated herein.Each item must be bid separately and no attemptistobemadetotieanyitemoritemsinwithanyotheritemoritems.Cash orquantity discounts offered will not beaconsiderationin determination ofawardof bid(s). 2.19 OPTION PRICING Prices for options submitted bythe dealer,for Emergency Vehicle Lighting,shall include all applicable state and federal fees and charges not including installation.Motorcycle pricing will include installation.No additional charges or fees are admissible. 35 The bidder shall offer a discount which shall be below Manufacturer's Standard Retail Pricing (MSRP)or manufacturers published catalog price for any factory add options included in the bid submission and in resulting customer orders,if awarded.The amounts of discounts for each particular add option shall be decided bythe bidder. When calculating upgrades,the total recognized MSRP (Refer General Conditions,General Definitions Section 1.08)for an item(thatisnota manufacturer's free flow option for the base specification)is calculated asthe differential betweenthe dealer costs onthe representative base vehicle versus total MSRP ofthe requested FSA option modifying the vehicle. When add options listed are included in the base vehicle,bidder must submit options as "Included"or "STD".Bidder must use proper factory codes for all factory add options.Options available through the factory MUST be bid and supplied to Customer as "factory"optionsunlessrequestedotherwisein writing bythe Customer. Products requiring certification should likewise require certification of options.If the options are not certified,this should be disclosed tothe end user if purchasing non-certified options could result in the de-certification ofthe original product and/or warranty.All.options mustmeet national safety standards. Options areintendedtoaddordeleteequipmentand/orfeatures from thebasevehicle specification,andto allow foran upgrade or downgrade toa manufacturer's model witha slightly different enginesizeor horsepower,andas such,should notbemade available for purchase separate from thebase vehicle.Bidders shall NOT useaddordelete options to create a piece of equipment thatis entirely different than the base unit called for in the specification,or any other options thatdo not meet the intention of options as stated above. Bidder must indicate intheir bid submission any option requiring the purchase ofother options,and also indicate options that areapartof another option. The codes listed inthe "Prices"section ofthe Special Conditions mustbe used.Any dealer found requiring a buyer to purchasean"upgradepackage"inordertopurchaseanavailablestand-aloneitemwillbeinviolationofthiscontractand required tomakeareimbursementtotheagencyofthecostbetweentheoptionandtheupgrade package. Theuseof "Options"to facilitate thesaleofan alternate Manufacturer's product which isoutsidethescopeofthewritten base specification will be construed as non-compliant andtheir bid will be rejected,inwholeor part bythe FSA Bid Coordinator. Example:Bidder CANNOT include optionupgradesthatresultinthe selling ofa vehicle ortruckonone specification thatis offeredasaseparate specification inthebid solicitation.For example,a Vendor whoisawardedthebidfor25,500 lb. GVWR Cab&Chassis cannotupgradethisitemthroughanaddoptiontoa30,000lb.GVWR Cab&Chassis inorderto circumvent thebid award winnerforthe 30,000 lb.GVWRCab&Chassis. 2.20 SUBMITTAL OF BID Bidders must submit theirbidelectronicallyviathe Florida SheriffsAssociationCooperativeBidAward,locatedat http://www.flsheriffs.org. Any bidder who offers emergency lightingand equipment (red,blueorany combination)to be installed onanyvehicleor equipment,must provide evidence of EVT certificationforinstallation.Thisincludesanythirdparty,upfitting.Example:a truck that maybeusedin the fire department tosupporttheoperation that requirespublic safety lightingand equipment. Bidders must bida requested FSA option firstbyoffering the requested item ifavailablefrom the factory.Ifthisoptionis satisfiedby the addition ofa manufacturer's package that contains other items then it must be indicated in the comments 36 andverifiableviaaudit.Furthermore,if the package offered to satisfy the request requires another factory option then that also must be indicated and referenced in the available optional equipment spaces.If the item isapackageand availableasafree flowing option to the base vehicle then the manufacturer's MSRP governs andby definition becomes the ceilingprice.If the item isa package that changes the manufacturer's model number then the recognized MSRP computation will govern and define the ceilingprice. Pricesare to be rounded to the nearest dollar.Bidscanbe entered more than once;however,only the lastbid entered into the system willbe considered in the award process.Bids not submitted within the system willbe rejected. Each bidder is responsible for ensuring that hisbidis submitted before the deadline outlined in the Bid Calendar.Latebids will not be considered and the system will not accept bids after the due date and time specified in the BidCalendar. Reference:Bidder Instructions Section 2.23,LateBids. In addition to submitting the bidvia the FSA Cooperative BidAward system,one originaland one (1)exact copy (includes divider tabs)of the bid package in separate 3-ringVIEWbinders (not report folders)must be delivered or mailed to the attention of: FSA Cooperative Bid Coordinator Florida Sheriffs Association 2617 Mahan Drive Tallahassee,Florida 32308 FLEET(5>flsheriffs.org The electronic cover sheet must be completed withdealershipname,contact person,telephone number andmobilephone number,and bidder shallcheck the appropriate boxindicating whether the submittal isan Original orCopy.Thecover sheet must be placed in the front cover of the view binder. Separatebidpackagesmustbe submitted foreachindividualdealershipforwhichabidwas submitted through FSA Cooperative Bid Award.Thebid package must include: ©Aprintedcopyof the submitted bid(printedafterfinalbidsubmission takes place) •Manufacturer'sprint-out (Ford -"Dora";GeneralMotors-"GM Autobook";orapprovedequivalent)foreachvehicleon which a bidis submitted.The Manufacturer's print-out shallindicateanordercodefor the Manufacturer'sbasemodel,all standard equipment,andanyoptional components requiredtoprovide the basevehicleasoutlinedin the bidsolicitation. Dealer installedaftermarket components arerequiredtomeetthebasevehiclespecifiedmustbeidentified,in writing,on the printout. «For specificationsorunitsthatdonotproduceamanufacturer'sprint-out,bidpackagemustincludemanufacturer's documentationthatincludesstandard equipment andsuchotherinformationthatprovidesverificationthatsuchitem meets the base specification. •Pricing Sheet forEmergencyVehicleLighting(ifapplicable) ©Contract Signature page.Bidder mustcompletethe Signature Page initsentirety,andmust indicate by signature onthe formthatbidderhasreadand understands theprovisionscontainedinthisInvitationto Bid. •Bidder willchecktheappropriateboxindicating whether thesubmittalisan Original or Copy.All bidsmustshowthe companynameandbemanuallysigned(norubberstamps,facsimile signatures,etc.)ininkbyadealer principal andan employeewhohastheauthorityforbid submission if such employeeisnotadealer principal.Unsigned bids will be rejected. 37 o The bid package must be received atthe Florida Sheriffs Association according tothe date and time specified in the Bid Calendar.Failure to meet all submission requirements by the dates indicated in the Bid Calendar will result in rejection of thebid.Reference:Bidder InstructionsSection2.23,Late Bids. •By virtueofitsbid submission,Vendor acknowledges its obligation to sell vehicles in all zones for which itis awarded. 2.21 EXECUTION OFBID Bid must contain a manual signature of an authorized representative in the space provided on the Bid signature page. Failure to properly sign bid shall invalidate same and it shall NOT be considered for award.All bids must be completed in pen and ink or typewritten.No erasures are permitted.If a correction is necessary,draw a single line through the entered figure and enter the corrected figure above it.Corrections must be initialed bythe person signing the bid.Any illegible entries,pencil bids or corrections not initialed will notbe tabulated.The original bid conditions and specifications CANNOT be changed or altered in any way.Altered bids will notbe considered.Clarification of bid submitted shall be in letter form, signed by bidders and attached to the bid. 2.22 MODIFICATION/WITHDRAWALS OFBIDS A Bidder maysubmita modified bidto replace all orany portion ofa previously submittedbidup until thebidduedateand time. Modifications received after the bid due date and time will not be considered. Bids shall be irrevocable until contract award unless withdrawn in writing prior tothe bid duedateorafter expiration of 120calendardaysfrom the opening ofBids without acontractaward. Lettersof withdrawal receivedafterthebidduedateandbefore said expiration dateandlettersof withdrawal received after contract award will not be considered. 2.23 LATE BIDS Attime,dateand place above,bids will beopened.Anybidorbids received aftertimeanddatespecified will bereturned tothe bidder unopened.The responsibility for submitting abidbeforethestatedtimeanddateis solely and strictly the responsibility ofthe bidder/proposer.The FSA isnot responsible for delays caused by mail,courier service,including U.S. Mail oranyotheroccurrence.Anyreferencetotime will bebasedon Eastern StandardTime (EDST) 2.24 BID OPENING Bids shall beopenedandpubliclyreadonthedate,timeandplacespecifiedonthe Bid Calendar andwillbeevaluated thereafter.All bidsreceivedafterthedate,time,and place shall bereturned,unopened. Althoughpriceswillnotberead,biddersmayattend,butitisnotarequirement. The FSA Cooperative Bid Coordinatorwillelectronicallypost the initialbidtabulationresultsandanyandallawardson the FSA Cooperative Bid Award website according to the time outlined in the BidCalendar. Ifthepostingofthe initial bidtabulationresultsisdelayed,inlieuofpostingthenoticeonthedateindicatedonthe Bid Calendar,the FSA Cooperative Bid Coordinatorwillpostanoticeofthedelayandareviseddateforpostingofresults. 38 2.25 DETERMINATION OF RESPONSIVENESS Determination of responsiveness will take placeat the time ofbid opening and evaluation.In order to be deemed a responsive bidder,your bid must conform inallmaterial respects to the requirements stated in their Bid. 2.26 BID TABULATIONS Biddersdesiringacopyof the bid tabulation may request same byenclosingaself-addressed stamped envelope with the bid. 2.27 MINORIRREGULARITIES/RIGHTTO REJECT The FSA has the righttoacceptorrejectanyand all bids,orseparateportions thereof,andtowaiveanyirregularity, technicalityoromissionif the FSA determines that doingsowillservein the FSA's best interest.The FSA mayalsoreject any Response not submitted in the manner specified by the solicitation documents. 2.28 CONE OF SILENCE Thisinvitationtobidissubjecttothe"Coneof Silence"in accordance with FSA policy.During thisperiod all questions/ communication willonlybeacceptedinwritingdirectlyto the FSA CooperativePurchasingProgramAdministrator.All questions and communication and their associated responses willbe posted to the FSA Cooperative BidAward website. 39 3.0 CONTRACT CONDITIONS NDEX 3.01General Requirements forAllVehicles 3.02 Condition and Packaging 3.03 Production Cutoff 3.04 Determination of Award 3.05 Facilities 3.06 Substitutions 3.07 Collusion (2nd Ref) 3.08OptiontoRenewwith Price Adjustment 3.09 VEBA -Sundowning 3.10 Amendments to Solicitation Documents 3.11 Additions and Deletions 3.12 Hybrids&other Alternative Fuel Vehicles 3.13 Police RateVehicles/Motorcycles (PPV) 3.14 Special Service Vehicles 3.15 Cab &Chassis Purchases 3.16 FactoryInstalled 3.17Dealer/Vendor Installed Equipment 3.18 Bid Evaluation Criteria 3.19 Basis for Award 3.20 Bid Withdrawal 3.21ZoneBidding 3.22 Pre-Delivery Services 3.23 Non-Scheduled Options 3.24 Delivery Time 3.25 Vehicle Delivery 3.26Order,Deliveryand Liquidated Damages 3.27 Acceptance 3.28Inspection,Acceptance andTitle 3.29 Equitable Adjustment 3.30 Discounts 3.31Invoicingand Payments 3.32 Payment 3.33 Warranty,RepairsandService 3.34 Inadequate Services 3.35 FSA Administrative FeesforAllSpecifications Rev 2/16 3.36Contracting Vendors'QuarterlyReportsand FSA AdministrativeFeeSubmission Requirements Rev 2/16 3.37 Dealer Contact Information 3.38 Statement of Authority 40 3.01 GENERAL REQUIREMENTS FORALL VEHICLES The requirements specified herein apply to ALL vehicles purchased under the terms and conditions of this contract.This specificationisnot complete without the specific requirements describedin the detailed specificationsfor the particular vehicle tobe purchased.In the event there isa conflict between the requirements of this specification and those of the enclosed detailed specifications,the requirements as stated in the detailed specifications overand above the vehicle standard equipment for the vehicle to bepurchasedshallapply. Vendor/Dealersmayoffer demonstration vehicles that havenever been titled,if acceptable topurchaser.Thesevehicles areto include the original manufacturer's warranty andmayinclude additional discounts.It is determined that Fire/EMS related vehicles qualifyas new/demonstrator vehiclesif they complywith the aboveandare2-3 model yearsfromthe newest availableyearmodelandhavenomorethan24,000mileson the odometer.Heavy equipment qualifiesas new/demonstrator equipment if they complywith the aboveandtheenginehoursdonotexceed1250hours.This isnot applicable to sedans and lighttrucks. 3.02 CONDITION AND PACKAGING Itis understood andagreed that anyitem offered orshippedasaresultofthisbidshallbe the latest new andcurrent modeloffered(mostcurrentproductionmodelatthetimeofthis bid).Ifthe production yearhasbeenexhaustedanytime during thecontract,vendormayofferthecurrentproductionmodelatthetimeofthepurchaseatnoextracost.Exceptions tothissectioninclude,butarenotlimitedto:Changes to federal emissionsstandardsresultinginadditional production costs. 3.03 PRODUCTION CUTOFF Vendor shall notifythe FSA Cooperative Purchasing Program Administrator,in writing,nolessthansixty (60)calendar days priorto the closeof"Fleet Final OrderDate".Reference Definitions,1.08(q)BalanceOut. Purchase Orders receivedbytheVendorten (10)businessdays prior tothe final orderdatemustbeacceptedandentered intothe order systemwiththe manufacturer.Purchase Orders issued and received afterthecutoffdate will be subject to availability. Ifapurchaseorderhasbeen timely receivedbytheVendorandthe manufacturer and the manufacturer fails to produce/deliver the production year vehicle,the Vendor must provide thenext year's equivalent model at current contract prices. Purchase Orders received bythe Vendor after thecutoff date,the Vendor and manufacturer at their sole discretion may choosetoprovidenextyear'smodelatcurrentyear'spricesuntiltheendofthecontractterm. 3.04 DETERMINATION OF AWARD The FSA shall award the contract tothelowestandbest bidder.In determining thelowestandbest bidder,in addition to price,there shallbeconsidered the following: •The ability,capacityand skill ofthebiddertoperformthe Contract. •Whetherthe bidder can perform the Contract within thetime specified,withoutdelayor interference. ©The character,integrity,reputation,judgment,experience andefficiencyofthebidder. •Thequalityof performance ofpreviouscontracts. o The previous and existing compliance bythe bidder with laws and ordinances relating tothe Contract. 41 3.05 FACILITIES The FSA reserves the right toinspectthe bidder's facilities atanytimewith prior notice. 3.06 SUBSTITUTIONS The FSA WILL NOT accept substitute shipments ofany kind.Bidder(s)is expected to furnish the brand quotedin their bid once awarded.Anysubstituteshipments will bereturnedatthebidder'sexpense. 3.07 COLLUSION Dealerships andtheir representatives maysubmit multiple bids without conflict of "Collusion"as long asthebidsubmitted isnot from thesame manufacture and product line.Dealerships which share thesame ownership maysubmit multiple bids also without conflict of collusion as long asthe bidders are notinthesame region,withthesame manufacturer and product line.Reference General Conditions 1.44 Collusion for extended definition. 3.08 OPTION TO RENEW WITH PRICE ADJUSTMENT The contract could beextendedforan additional two (2)years,onayearto year basis,if mutually agreedbyuponboth parties.Prior tocompletionofeach exercised contractterm,the FSA mayconsideranadjustmenttopriceduetoincreases or decreases onthe Consumer Price Index;butinnoevent will the prices be increased or decreased bya percentage greaterthanthepercentagechangereflectedinthe Nationally published Consumer Price Index-Goods and Services, computed 60dayspriorto the anniversarydateof the contract. Itisthevendor's responsibility torequestany pricing adjustmentunderthis provision.For anyadjustmenttocommenceon the first dayofany exercised option period,the vendor's requestoradjustment should besubmitted60 days prior to expiration of the then current contract term. Thevendoradjustmentrequestmust clearly substantiatetherequested increase.Ifnoadjustmentrequestisreceivedfrom thevendor,the FSA will assumethatthevendorhas agreed thatthe optional termmaybeexercisedwithout pricing adjustment.Any adjustment request receivedafterthe commencement ofanewoptionperiodwillnotbeconsidered. The FSA reserves the rightto accept the renewal adjustment ortoallow the contract to terminate and re-advertise forbids, whichever isin the best interest of the FSA. 3.09 VEBA The VEBA System isbeing replaced andVEBAis sun-downing withan estimated timeframe of Fall 2016.All references of VEBAare replaced with FSA Cooperative BidAward. 3.10 AMENDMENTS TO SOLICITATION DOCUMENTS The FSA CooperativePurchasingProgram Administrator retains the righttoissue amendments to the solicitationas appropriate and necessary.Noticeofany amendment willbe posted on the FSA Cooperative BidAward website.Bidders are responsible for monitoring the FSA Cooperative BidAward website for new or updated information concerning the bid. 3.11 ADDITIONS AND DELETIONS to the Bid Award The FSA reserves the righttoaddor delete any items fromthisbidor resulting contract(s)when deemed tobein the best interest of FSA and the participating eligibleusers. 42 The FSA reserves the right to add additional manufacturer lines and brands tothe bid award as they become available and are not in conflict withany already awarded dealer representing or competing withthe same manufacturer and brands. These Manufacturers/Dealers may be considered as additional providers of good and/or services tothe contract after having met all ofthe criteria necessary tobe an approved vendor and their product or service meetsthe minimum specifications of the originalbid. FSA reserves the right to remove,discontinue or suspend the sale or offering of any product or commodity within the bid document or existing contract,atits discretion. This decision totakeactionmaybebaseduponandnotlimitedto: ©Slow or No Sales ©Product Recalls andOtherSafetyIssues ©Dealer/Manufacturer Performance ©Lack of Relevance of Products/Commodities If an FSA awarded dealer terminates a product line (Manufacturer or Brand),the dealer is required to notify the FSA Cooperative Bid Coordinator within ten (10)business days ofthe decision notto retain the Manufacturer or Brand. In the event a manufacturer reassigns the product line to an alternate dealer,the manufacturer and the dealer is required immediately to notify the FSA in writing of the change within ten (10)business days confirming the reassignment.If the vendor/dealer is not already an approved FSA vendor,the vendor is required to apply to the FSA to become an approved vendor PRIOR to conducting any qualified sales.The dealer and the manufacturer are required to honor the contract pricing and all ofthe applicable terms and conditions throughout the remaining termofthe contract. 3.12 HYBRIDS and other ALTERNATIVE FUELED VEHICLES The Florida Sheriffs Association and the Florida Association of Counties encourage the purchase of alternative fueled vehicles.Bidders shall provide prices for any standard production,special productions,limited production or experimental vehicles available from the vehicle manufacturer for any of the classes of vehicles specified in this bid.State the production status ofthe vehicle and enclose any and all available literature and information for each specification bid. 3.13 POLICE RATED VEHICLES/MOTORCYCLES (PPV) Vehicles in this category have been reviewed by one or more of the nationally recognized authorities on Police Vehicle Testing Program/Evaluation.These vehicles were historically referred to as "Pursuit Rated". These evaluations are not designed to recommend a particular product but to serve as a resource of information on vehicles which are currently being offered for police service.To see the full detailed report click or copy the links below. The importance with which each individual phase is weighted in these evaluations is a subjective decision which should be madeby each agency baseduponthat agency's needs. For the purposes ofthis bid specification the following recognized authorities are as follows; STATE OF MICHIGAN Department of StatePoliceand Department of Technology,Management and Budget Police Vehicle Evaluation Program http://www.michigan.gov/documents/msD/2016 MY Police Vehicle Evaluation Test Book 516080 7.pdf 43 Excerptfrom the State of Michigan General introduction. "We recommend you review the information contained in this report and then apply ittothe needs ofyour agency. This report is not an endorsement of products,but a means of learning whafs available for your officers so they can do their job effectively and safely.If anything in this report requires further explanation or clarification,please call or write." LASD LAW ENFORCEMENT VEHICLE TESTAND EVALUATION PROGRAM Vehicles:http://www.la-sheriff.org/s2/static content/srvc/documents/2016 VehicleTestBooklet.pdf Motorcycles:http://www.la-sheriff.org/s2/static content/srvc/documents/2016-Motorcvcle-Test-Booklet.pdf Prefacefrom LASD EvaluationReport The Los Angeles County Sheriff's Department first implemented its police vehicle testing program in 1974.Since that time, our department has become nationally recognized asa major source of information relative to police vehicles andtheir use. Itisour goal to provide lawenforcement agencies with the information theyrequireto successfully evaluatethose vehicles currently being offered for police service.The Los Angeles County Sheriffs Department is proud to publish this information, via the internet,to all law enforcement agencies.Since the inception ofour vehicle testing program in 1974,we have continually refined oureffortsinthisareainorderto provide the law enforcement community withthemostcurrent information available.During the1997 model year testing,the Sheriffs department expanded its existing criteriato include an urban or "city street"pursuit course.This course consists of multiple city block distances punctuatedbythe various typesofturns normally foundinmostinnercity environments.The"citystreet"courseis designed tosimulatethe conditions encounteredbymost officers working in typical urban communities.Thetestisonlyconductedon vehicles offered with a factory "Police Package".Since many law enforcement agencies buy "non-pursuit"vehicles,wealsotest vehicles offeredina "Special Service"configuration whenofferedbythe manufacturers.These vehicles aretestedina similar fashion as "Police Package"vehicles however wedonotsubjectthemtothe city streetpursuit course.Thebookletis notintendedasarecommendationforany specific vehicle contained within.The Sheriff's Departmentconductsthe vehicle testingprograminorderto accomplish twoprimarygoals.Toprovidelawenforcementagencieswiththedatanecessaryto assistthoseinthe vehicle selection process,andto provide the various vehicle manufacturers withtheinput necessary to bettermeettheneedsoflaw enforcement.We recognize thefactthat individual agency needscanbe influenced bycost, operationalconsiderationsandotherfactors.Ourtestingprocessisdesignedtoaddressthelaw enforcement officer's operationalrequirementsintermsofvehicleperformance,vehiclesafety,andcomfort.Each testisdesignedandexecuted tosimulateactual field conditions as closely as possible.The vehicles being tested are driven oncitystreetsandinterstates, aswellastheperformancetrack,bylawenforcementpersonnel.Themaneuversduplicatedduringtheelectronictest procedures arethoseencounteredinactual patrol and emergency operations which thelawenforcement officer may encounterinthefield.Interpretationof test resultsisthe responsibility ofeachagency.Theimportancewithwhicheach individual phaseisweightedisasubjective decision which shouldbemadebyeach agency baseduponthatagency'sneeds. 3.14 SPECIAL SERVICE VEHICLES (SSV): Vehicles inthiscategory,insomecaseshavebeenreviewedbyoneormoreofthenationally recognized authorities on Police Vehicle Testing Program/Evaluation (see Section 3.13,above).These vehicles areoftenreferredtoas "Special ServiceVehicle"andoftenusedinPublicSafetyapplicationsand other areasofgovernment.Pleasereferto manufactures publishedinformationfordetailedinformationregarding these vehicles. 3.15 CAB AND CHASSIS PURCHASES CabandChassiscanbe purchased from the dealer without any required additional fittingby the dealer.However,the dealeruponsaleofanincompletechassisisnotrequiredto register/title the incompletevehicleunless the upfittingis completedbythedealerorthedealerslicensedandcertifiedupfitter.Ifanagencychoosestoupfitthechassis utilizing a 3r party vendor and the work is outside ofthe scope ofthe purchase order issued tothe dealer by the agency,then the 3rd party vendor isliableto perform all the prerequisites of the state andissue the appropriate registration/title to the agency upon completion of the work. 44 FSA highly recommends that allupfittingofcabandchassisbe performed by vendors who are licensed/certified toperform such work toavoid unnecessary exposure toany possible futureliabilityasaresultof the upfitting.Reference F.S. 319.21(2) 3.16 FACTORY INSTALLED Aftermarket parts,modifications andfactory produced partsand components ordered aspartsand installed by the dealer, oraVendor,do not meet the requirements of"FactoryInstalled"components,andwillbe rejected for noncompliance with the requirements of the specification. In the event a component(s)that does not meet the specifications is found to be installed ona vehicle before or after the vehiclehas been accepted by the customer,the Vendor shallberequiredtoreplace the vehicle witha vehicle that meets the required specifications,INCLUDING ALL FACTORY INSTALLED COMPONENTS.In the alternative,the customer shall decide whether they will accept dealerinstalled components. B All specified as"factoryinstalled"istobeinstalledon the vehicleat the primarysiteof assembly andistobethe manufacturer'sstandardassembly-lineproduct.No aftermarket andnodealerinstalled equipment willbeacceptedas "factoryinstalled".Vendorsfoundsupplying aftermarket ordealerinstalled equipment where "factoryinstalled"are specifiedmayberequiredtoretrieveallvehiclesdeliveredandreordernewvehicles meeting the specifications. °ALL factory ordered options aretobe "OEM andfactoryinstalled"unless otherwise noted by the awarded dealer andacknowledgedinwritingbyboththedealerandthecustomer.Verbalagreementswillnotberecognized;ifany exception to the delivered product is taken be the dealer or the customer. 3.17 DEALER/VENDOR INSTALLED EQUIPMENT All dealer installed accessories (roll bar,trailer hitch,etc.)shall be installed according tothemanufacturer's specifications. All such accessories mustbe manufactured bya recognized manufacturer oftheproduct provided,unlessthe accessory is not available from a recognized manufacturer.Dealer is required to disclose "Make/Model"of-product being offered and the location,design,andmodelmustbeapprovedbythecustomer prior to installation.Dealer mustalso disclose the warranty ofanyitemthatlessthanorexceedsfactory vehicle factorywarranty coverage. An awarded Vendorthatemploysor subcontracts technicians to install emergencyequipmenton vehicles purchased onthis contract are required to utilize technicians thatare certified in Law Enforcement Vehicle Installation through EVT Certification Commission,Inc.oranapprovedequivalent. The Florida Sheriffs'Association Cooperative Purchasing Program Administrator may at any time during the contract period request proof of the required certification. Any awarded Vendor that violates this provision will be considered in default ofthe contract.The contract may thenbe terminated upon ten day written notice ofsaid violation. 3.18 BID EVALUATION CRITERIA Eligible responsive bids will be evaluated todetermineif all contract bidrequirementsaremet.Bids thatdonotmeet all contract requirements ofthis solicitation or fail to provide all required information,documents,or materials maybe rejected as nonresponsive. 45 Bidder must have the necessary facilities,personnel and expertise,and must be prepared,if requested bythe FSA Cooperative Purchasing Program Administrator,to present evidence of such experience,including evidence of EVT certified technicians to perform installation of emergency lighting for applicable specifications. The FSA Cooperative Purchasing Program Administrator reserves the right to investigate or inspect at any time during the bid award process and the contract period as to,whether the product,qualifications,or facilities offered by Bidder meet the contract requirements. Bidders whose bids,past performance,or current status do not reflect the capability,integrity or reliability to fully and in good faith perform the requirements ofthe contract may be rejected as non-responsive.In determining past performance, the FSA Cooperative Purchasing Program Administrator will give strong consideration tothenatureandnumberof complaints received from Customers regarding a previously awarded dealer.The FSA Cooperative Purchasing Program Administrator mayuse discretion in determining which bids meetthe contract requirements ofthis solicitation,and which respondents are responsive and responsible. The FSA Cooperative Purchasing Program Administrator may use discretion in accepting or rejecting any and all bids,or separable portions thereof,andto waive any minor irregularity,technicality,or omission if determined that doing so will serve thebest interest ofthe local government agencies oftheStateof Florida.The FSA Cooperative Purchasing Program Administrator mayrejectanyresponsesnotsubmittedinthemannerspecifiedby solicitation documents 3.19 BASIS FOR AWARD The FSA Cooperative Purchasing Program Administrator shall award the bid tothe lowest and best responsive bidder by specification,by manufacturer andbyzoneto bidders whohavemetthe qualifications basedon facilities,financial resources,andcandemonstratetheirabilitytoperformtheworkinasatisfactorymanner. Bidders,who routinely demonstrate significant deficiencies in providing excellentcustomer service during the contract period prior tothe issuance ofthisbid,mayhavetheirbidrejectedor limited tothenumberof regions theycanbe awardedinthisbidcycle.For purposeofthiscontracttheterm "significant"asdeterminedbythe Florida Sheriffs Association.Incaseswhere the manufactureris the coreoftheissuethenthedealermustprovideevidenceoftimely communication to the complainant and the FSA. Bidders arehereby advised thatthe FSA Cooperative Purchasing Program Administrator mayuse discretion in rejecting any bid proposal notconsideredtobecompetitiveinnaturebasedon the best pricing information available. The FSA Cooperative Purchasing Program Administratormayuse discretion in rejecting anyor all bids,inwholeorin part, and/ormakeorlimitawardseitheras individual itemsorasatotalcombinedbid,whichevertheyconsidertobeinthebest interest of the local governmental agenciesof the Stateof Florida,andtowaiveanyinformalityinanyproposal. The addoptionsinthebidshallbefor informational purposesonlyandwillnotserveasabasisforbidprotest.Reference: Bidder Instructions,Section2.19Option Pricing,foradditionalcriteria. 3.20 BID WITHDRAWAL Bidder warrants byvirtueof bidding the prices quoted intheirbid response willbegoodforan evaluation periodofsixty (60)calendardaysfrom the date of bid opening unless otherwise stated.Bidderswill only beallowed to withdraw theirbids after the opening time anddateat the discretionof the FSA Cooperative Purchasing Program Administrator andinthe best interest of FSA. 46 3.21 ZONE BIDDING Bidders are allowed to condition their bid for award in one or more geographic zones depicted onthe zone map included. (Addendum A)A Space is provided for bidder to indicate zone bidding.Absence of any indication tothe contrary,ALL bids will be considered statewide. 3.22 PRE-DELIVERY SERVICES Bidder's attention is directed tothe pre-delivery service requirements as detailed.To assure proper pre-delivery service, the Vendor shall provide,at time of delivery,a completed copy ofthe manufacturer's standard retail sale pre-delivery inspectionform(examplesarelistedbelow). o CHRYSLER NEW PREPARATION,INSPECTION ANDROADTEST oFORD PRE-DELIVERY SERVICE RECORD o GM NEW VEHICLE INSPECTION PROCEDURE (Ormanufacturer'slatestpre-deliveryform) 3.23 NON-SCHEDULED OPTIONS FSA endeavors to include many non-scheduled options,factory and aftermarket,inthe bid document.However,it should be understood that this category is enormous in capacity and not feasible for complete listing. Should an agency request a non-scheduled option,not included in the contract,the awarded vendor may provide this non- scheduled option.The agency has the opportunity to request the vendor's demonstration of discount pricing for any non- scheduled option during the quote process.Atno time should the non-scheduled option exceed MSRP or Published Price. Non-scheduled options should be listed as a separate line item and noted as such on the purchase order,with prices.All non-scheduled optionsare covered under these terms and conditions. 3.24 DELIVERY TIME Vendors shall specify on the attached Bid Form,the estimated delivery time (in calendar days)for each item.Agency should consult the vendor regarding vehicle production schedules that may be available on-line. Delivery time may become a basis for making an award.Delivery shall be within the normal working hours of the user, Monday through Friday,excluding holidays. 3.25 VEHICLEDELIVERY The successful bidder shall be responsible for delivering vehicles that are properly serviced,clean,and in first class operating condition.Pre-delivery service,ata minimum,shall include the following: ©Standard Dealer and Manufacturer protocol for new vehicle delivery plus; •Cleaning of vehicle,if necessary,and removal of all unnecessary tags,stickers,papers,etc.DO NOT remove window pricestickerorsuppliedline sheet; •Speedometer must be correct regardless ofthe tires provided by the vehicle manufacturer or axle ratio furnished; •Owner's manual and warranty manual to accompany each vehicle; 47 •Manufacturer's suggested retail price list sheet (window sticker)form MUST be in the vehicle when itis delivered to the purchasing agency.Vehicles that are missing this form,or have forms that have been altered,will not be accepted. 3.26 ORDER,DELIVERY AND LIQUIDATED DAMAGES A.Order 1)Eligible customers shall issue a purchase order tothe Vendor,and such purchase order shall bear the contract or bid number,specification number,customer's federal identification number and contact information (phone number and email address)shall be placed bythe customer directly withthe Vendor,and shall bedeemedto incorporate the contract solicitation terms and conditions.Required delivery ordue dates should be discussed withthe dealer atthetimeofthequote.It is important tonotethat dealers donothave ANY control over production delays in schedules from the manufacturer. While it is recommended that an agency purchase from the "zone"which is closest to their location,it is not mandatory todo so,when the agency needs determine an alternative vendor in another zone,is abetter fit. Vehicles purchased from vendors awarded in the Police,Administrative,Utility Vehicles,Trucks &Vans contract (FSAXX-VELXX.X),outside an awarded zone may,upon mutual agreement between the vendor and the purchaser, charge an "Out-of-Zone"fee. 2)Purchasing agency is required to forward an executed copy ofthe purchase order tothe Florida Sheriffs Association,Cooperative Bid Coordinator (by email,fax or hard copy)atthe same timethe purchase order is released to the Vendor. 3)If a Vendor receives a purchase order for a specification for which they were not awarded,the Vendor must notify the customer and return the purchase order tothe customer within three (3)business days. 4)All vehicles ordered prior to manufacturer's close of production andin accordance withthe contract shall be supplied inthe manufacturer's next model run ofthat class vehicle evenifit requires supplying a later model atthe originalbidprices. 5)Vendor shall place order with manufacturer within ten (10)business days after receipt of purchase order.Vendor shall assure that all orders are placed in full compliance withthe specifications and purchase order. 6)It is the Vendor's responsibility to insure thatthe vehicle ordered bythe customer is fully compatible with all ordered optionsandthatthe vehicle complies with all applicable manufacturer and industry standards.The Vendor's acceptance ofa customer's order will indicate thatthe Vendor agrees to deliver a vehicle that will be fully compatible with all of its options. 7)Any changes thatare required to bring a vehicle into compliance withits various optionsduetoan incorrect order willbeaccomplishedattheVendor'sexpense. 8)A "Confirmation of Order"form shall be completed and returned tothecustomer placing order(s)against this contract,(a samplecopyofthe confirmation form is included)within fourteen (14)calendar days after receipt of purchaseorderwithoutpromptingor notification bythecustomer.(Referto Addendum "C") Anyadditionalinformation needed tocompletethisformshouldbeobtainedbycontactingthecustomer.The formmaybemodifiedtoaccommodateeachcustomer individually asnecessary. 48 B.Delivery 1)Vendor shall complete delivery of the vehicle to the customer within fourteen (14)calendar days after receipt of the vehicle(s)from the manufacturer or equipment supplier.Vehicles originating asan incomplete vehicle would be exempt. 2)Receipt of a vehicle by the Vendor is defined as acceptance of the vehicle(s)froma common carrierat the Vendor's place of business oranythird party's placeof business. 3)Deliveries of less than 350 miles may be accomplished bydriving the vehicle.Any delivery accomplished bydriving the vehicle must be supervised and the driver must comply with manufacturer's break-in requirements andall applicable traffic lawsand ordinances.Any delivery accomplished bydrivingapolicerated vehicle must usean "OUTOF SERVICE"cover onlightbars.All deliveries in excess of 350milesshallbe made by transport,or otherwise approved by the purchasing agency.Incomplete vehicles would be exempt. 4)At the purchaser's option,a vehicle withmorethan350 odometer milesmaybe rejected or$0.51 cents permilein excess of 350 milesmaybe deducted from the invoice,unless previously approved by the purchasingagency.This requirement also applies to redelivery of vehicles which were rejected upon delivery. 5)Warranty Start Date-If the purchaser needs to reset the warranty startdate because ofan extended delivery date,they must dosoby contacting the dealerinwriting.Incomplete vehiclesor vehicles deliveredtoanupfitter wouldnotqualifyforarevisedstartdateunless the vehicleisin the controlof the dealerduring the upfit.Inany event,all warranties shallbeginat the time ofdeliveryandfinal acceptance by the purchaser. 6)Allbidsare F.O.B.to the agency.If the dealer,at the request of the purchasing agency delivers vehicles or equipment toan alternate location other than home baseandis outside the scope of the purchase order,thiswill conclude the dealer'sresponsibilityfordelivery.Anyexceptionisinvalidunless the agreement,quote,purchase order,or other written document states otherwise. 7)Vendorshallnotifyagencypersonneldesignatedon purchase ordernolessthan24hours prior todelivery during mutuallyagreeabledatesandtimes.Transportdeliveriesmustbeunloadedandinspectedbyreceiving agency. Deliveriesnotcomplyingwith these requirements mayberejectedandwillhavetoberedeliveredatVendor's expense. 8)All vehiclesmustcontainnolessthan1/4tankoffuelasindicatedbyfuelgaugeattimeof delivery,exceptfor vehiclesand equipment withtanksoverthirtyfive(35)gallonsincapacity,which must containaminimum often (10)gallons of fuel. C.Liquidated Damages 1)Should theVendor fail tocomplywiththerequirementsin Section 3.26.B.6 above,theagencymay invoke liquidated damagesof$20.00perdayperunitforeachdaybeyondthe specified delivery requirements. 2)Force Majeure.Liquidated damages shall notbe assessed for a delay resulting from the Vendor's failure to comply withdeliveryrequirementsifneitherthe fault northe negligence oftheVendororitsemployees contributed to thedelayandthedelayisduedirectlytoactsofGod,wars,actsofpublic enemies,strikes,fires,floods,orother similar causewhollybeyond the Vendor'scontrol,orforanyofthe foregoing thatSub-Vendorsor suppliers ifno alternate sourceofsupplyis available tothe Vendor.In caseofanydelaytheVendor believes is excusable,they shall notifythecustomerin writing ofthedelayor potential delayand describe thecauseofthedelayeither (1) withinten (10)daysafterthecausethatcreatesor will createthedelayfirstarose, 49 3)If the vendor could reasonably foresee that a delay could occur as a result,or if delay isnot reasonably foreseeable,within five (5)days after the date the vendor first had reason to believe thata delay could result.The foregoing shall constitute the Vendor's sole remedy or excuse with respect to delay. 3.27 ACCEPTANCE It isthe purchaser's responsibility to thoroughly inspect each vehicle prior to acceptance.Copies ofthebid specifications and purchase order for the vehicle will be delivered with the vehicle.Purchasers are to inspect the vehicle and compare bid specifications,purchaseorderand manufacturer's window stickeror manufacturer's invoicetoensure vehicle meets or exceeds the requirements ofthe technical bid specifications and purchase order.Purchasers are to inspect the vehicle for physical damage. Delivery ofa vehicle toa customer doesnot constitute acceptance for the purpose of payment.Final acceptance and authorization ofpayment shall be given onlyaftera thorough inspection indicates thatthe vehicle meets contract specifications and the requirements listed below. Should the delivered vehicle differinanyrespectfrom specifications,payment will bewithheld until suchtimeasthe Vendorcompletesthe necessary corrective action.Units shall be delivered witheachofthe following documents completed/included: a.Copy of "Customer's Purchase Order" b.Copyof the applicable"VehicleSpecification" c.Copyof"Manufacturer's Invoice"or"Window Sticker".Copyofmanufacturer'sinvoiceifvehiclemodelisnot deliveredwitha window sticker.Prices maybedeletedfrom manufacturer's invoice. d.Copyof"Pre-DeliveryServiceReport" e."Warranty Certification" f.Owner's manual g.DHSMV 82040,"Applicationfor Certificate ofTitleand/orVehicle Registration"(forsignatureofauthorized representative).This document willnotbeincludediftheVendor/dealerisprovidingthetagandtitle. Deliveries thatdonotincludetheaboveformsand publications will beconsideredandincompleteandwillberefused. 3.28 INSPECTION,ACCEPTANCE &TITLE Inspectionandacceptancewillbeatdestinationunlessotherwiseprovided.Title to/or riskoflossordamageto all items shall bethe responsibility ofthesuccessfulbidderuntilacceptancebythebuyerunlesslossordamageresultfrom negligenceby the buyer.Reference:3.31 Invoicing andPayments Itisthe expressed responsibilityofthepurchasertoinspectavehiclewithin3businessdaysafteracceptanceforany damages.When the vehiclerequiresdeliverytoanalternatelocation,otherthanthatoftheagency,forfurther modificationorup-fitting,willnotprecludethe3dayrequirementforinspection.Ifthematerialsorservicessuppliedtothe FSA arefoundtobe defective ornotconformtospecifications,the FSA reservestherighttocanceltheorderuponwritten notice to the sellerandreturn product at bidder's expense. 3.29 EQUITABLE ADJUSTMENT The FSA Cooperative Purchasing ProgramAdministratormaymakeanequitable adjustment inthecontract terms or pricing in the contract atitsdiscretion.Adjustments topricingmayoccurforvariousreasons,suchaspricingor availability of supply (i.e.material surcharge)is affected by extreme and unforeseen volatility in the marketplace,that is,by 50 circumstances that satisfy all the followingcriteria:(1)the volatility is due to causes wholly beyond the Vendor's control,(2) thevolatility affects the marketplace orindustry,notjusttheparticularcontractsourceofsupply,(3)the effect onpricing oravailabilityofsupplyis substantial,and(4)the volatilityso affects the Vendor that continued performance of the contract would result ina substantial loss. When requesting an adjustment,including but notlimitedtopriceincreases,the following must be submitted to the FSA Cooperative Purchasing Program Administrator: •AletterofrequestfromtheVendor,including thespecification number andmodellistedin the contract,along with the requested changes; •When requested adjustment isbasedon production cutoff ofa currently listed model,a letter of affirmation from the manufacturer; •When requested adjustment includesmodelchanges,manufacturer's documentation of items includedin the proposedmodelinorderto determine that theproposedmodel meets the basespecification; •Currently published MSRPListing 3.30 DISCOUNTS Discounts must beawhole,positivepercentagewithnodecimalplace (%;e.g.10%).Discountrangesarenotacceptable. Discounts shallbebelowManufacturer'sStandard Retail Pricing (MSRP)ormanufacturerspublishedpriceforanyvehicle, equipment andfactoryadd options. Thedealerhastheauthoritytoofferadditionaldiscountsbasedonquantity,aswellasadditionalmanufacturer/dealer discounts. 3.31 INVOICING AND PAYMENTS Invoicing andpaymentsshallbethe responsibility oftheVendorandcustomer placing ordersagainstthiscontract.Vendors must invoiceeach customer independently from the Florida SheriffsAssociation,the Florida AssociationofCountiesand the Florida Fire Chiefs Associationforvehicle(s)purchasedfromthiscontract. The Vendor shall be paid upon submission of properly certified invoices tothe purchaser atthe prices stipulated onthe contract atthetimetheorderis placed,after delivery and acceptance of goods.Upon receipt ofgoods,acustomerhas three (3)working days to inspect and approve the goods and services.The Local Government Prompt Payment Act (as statedinSections218.70-218.80,Florida Statutes);will applytoensuretimelypaymentofVendorinvoices. The invoice(s)shall indicate the following butisnot limited to these requirements: Shipping location,purchase order number,contract number,quantity shipped,price,date,make,modeland serial number ofvehicle(s). 3.32 PAYMENT Invoices for payment will be submitted bythe agency after the items awarded toa vendor have been received,inspected, and found to comply with award specifications,free of damage ordefect and properly invoiced. 3.33 WARRANTY,REPAIRSANDSERVICE Failure by any manufacturer's authorized representative to render proper warranty service/adjustments,including providing acopyofthe warranty work order tothe customer,shall subject that representative and the Vendor to 51 suspension from the approved vendor listing until satisfactory evidence of correction is presented to the FSA Cooperative Purchasing Program Administrator. 3.34 INADEQUATESERVICE When equipment requires service or adjustments upon delivery,the Vendor shall either remedy the defect,or be responsible for reimbursing the manufacturer's local authorized dealer,or others,to remedy the defect.Such service or adjustments shall be initiated by the Vendor within forty-eight (48)hours (not including weekends and holidays)after notification by a customer.Delivery will not be considered complete until all service and/or adjustments are satisfactory and the equipment redelivered. The provisions of the delivery paragraph shall remain in effect until the redelivery is accomplished.The cost of any transportation required shall bethe responsibility ofthe Vendor until the equipment is satisfactory and accepted by the customer. 3.35 FSA ADMINISTRATIVE FEES FOR ALL SPECIFICATIONS rev2/ie Dealers areto include athree quarters ofone percent (.0075)FSA Administrative Fee totheir base bid prices,atthe time of bid submission.This FSA Fee should also be included in all additional equipment items (add options)and should notbe indicatedasa separate lineitemonanypurchaseorder.Cross-reference:PricesQuoted-2.18 FSA Administrative Fees are based on the total purchase order amount ofthe new vehicle or equipment,excluding trade- ins.Trade-ins,extended warranties andother exchanges will not reduce or impact the FSA Fee calculation.No other administrative fee(s)will beapplicabletoanytransactionrelativetothecontract. Trade-In Examplefor FSA Fee: ♦Vehicle Equipment Total:$25,000.00 *This Amount Used to Calculate FSA Administrative Fee Less Trade-In Allowance:-$2,000.00 Not Considered in Calculation Purchase Order Total:$23,000.00 Not Considered in Calculation 3.36 CONTRACTING VENDORS'QUARTERLY REPORTS AND FSA ADMINISTRATIVE FEE SUBMISSION REQUIREMENTS REV02/16 A.Purchase Order Copies: •Due uponreceipt bythedealerandareconsideredlatewithin five (5)businessdays. •Scan acompletecopyofthepurchaseorderasa .pdf,naming thedocumentintheexample file nameformat. Examples: County=Florida County,Countyof PO 12345 ABC County BCC PO 12345 C/ty=Florida City,City ofPO12345 ABC,City ofPO 12345 Sheriff=Sher\ff Agency of PO 12345 ABC County SO PO 12345 Education^InstitutionNameP012345 ABC County College PO 12345 •Place the following inthesubjectlineofthe e-mail:Example:PDF DocumentTitle.Forward purchaseordercopyby email to COOP(5>flsheriffs.org. B.Quarterly Activity Reports: •Quarterly Activity Reportsaredue quarterly (seeschedule below)nolaterthanthe20thofthemonth following the endof the quarter andshouldbe sent byemailto COOP(5)flsheriffs.org .SeeAddendum"D" 52 ©All awardedVendors MUST fileasignedanddatedquarterlyactivityreportwiththeirfeesubmission.Shouldthere benoactivityduringagivenquarter,Vendorisrequiredtosubmitaquarterlyactivityreport,andmust indicate "NO SALES THIS QUARTER"on the report. Schedule:October1-December31 January 1-March31 April 1-June 30 July 1-September 30 •No copiesof purchase ordersare necessary for the quarterly report.They should already beon file pursuant to Purchase order copies section A above. ©Quarterly Activity Reports mustbecompletewiththenameofthedealerandthedate:Example Spomot Motors, October 30,2016inthedocument header.Itisno longer necessary to indicate thequarteronthetopofthe report,asitis included on the report. ©Checks for the FSA Administrative Fee should be received by the FSA no later than the 15th ofthe month following the close of the quarter.Ref Section3.35above. ©Quarterly Activity Reports which donot adhere tothe required format and/or not supported by complete,legible copies of all purchase orders intheir entirety,previously submitted,pursuant to Purchase order copies to FSA, section3.36 (A)above,will bereturnedtothereporting dealership for correction ofcited deficiencies. After receipt ofpayment from contract purchases,all administrative fees shall be payable bythe Vendor tothe FSA no later than 15 days after theendof each quarter.All fees payable tothe FSA during any given quarter will be accompanied and supported bya detailed Quarterly Activity Report as defined above.By submission ofthese Quarterly Activity Reports and corresponding fee submissions,the Vendor is certifying the accuracy of such reports and deposits.All reports and fee submissions shall besubjecttoauditbythe FSA ortheir designee. Vendors failing to submit FSA Administrative Fees and Quarterly Activity Reports will incur a $25 per day late fee for every day that fees and reports are past due,beginning on the eleventh (21st)day ofthe month following the end ofthe quarter. Ref General Conditions Section 1.48 Non-Performance:Schedule of Fines Such late fees are tobe included in Vendor's Administrative Fee submission;however,any applicable late fees that are not included in the Administrative Fee submission will be returned tothe Vendor as an incomplete report.Late fees that are outstanding more than45 days can result in disqualification as a bidder in future years'solicitation. There will not be reminders concerning the Quarterly Activity Reports orthe Administrative Fee sent by FSA.The quarterly activity report and administrative fees are the contractual responsibility of each Awarded Vendor.All participating Vendors will be responsible for making sure thatthe FSA Cooperative Purchasing Program Administrator has the correct contact e- mail address for the person responsible for all quarterly reports.This information mustbesubmittedtothe FSA Cooperative Bid Coordinator at COOP(5)flsheriffs.org. Failure to submit Administrative Fees with accompanying Quarterly Activity Reports within 30 calendar days following the end of each quarter will result in the dealer being found in default.All re-procurement cost may be charged against the defaulting dealer and may result in immediate cancellation of your contract and removal from the vendor list. 53 SampleQuarterlyReport*. [INSERT DEALERSHIP NAME HERE]#***&>+***&*! QUARTERLY REPORTfor BID #[EnterBid Number] Effective Dates:Oct.1,2015thru September 30,2016 ®§8^^iifiinMiaM« Nameof Purchasing Agency PO#Qly.Spec#Vehicle Type PO Date TotalPO Amount Admin.Fee $ S $ S $ $ s $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ s $ $ $ s & $ Page Total $$ Reportsareduenolaterthanthe 15th ofthe month following quarterend.Feesareduebythe20thofthe month following quarterend. 3.37 DEALER CONTACT INFORMATION TheAwardedVendor/Dealer will maintaincorrectcontactinformationwith FSA atalltimes.Ifachangeoccursduringany givenperiodofacontract,FSA mustbeadvisedanda Florida Sheriffs Association VendorChangeDocumentcompleted, signedbyanauthorizedrepresentativeofthe Vendor/Dealer companyandsubmittedviae-mailthough FLEET@flsheriffs.org.(RefertoAddendum"B") Requestacopyof the Vendor Change Document from the FSA Bid Coordinator when necessary. 54 3.38 STATEMENT OF AUTHORITY Eachpersonsigning the Contractwarrants that he/she isduly authorized todosoandtobind the respective partyto the Contract. 55 FSA CONTRACT ZONE MAP WESTERN WESTERN BAY CALHOUN DIXIE ESCAMBIA FRANKLIN GADSDEN GULF HOLMES JACKSON JEFFERSON LAFAYETTE LEON LIBERTY MADISON OKALOOSA SANTA ROSA TAYLOR WALTON WAKULLA WASHINGTON CENTRAL BREVARD CITRUS DESOTO HARDEE HERNANDO HIGHLANDS HILLSBOROUGH INDIAN RIVER LAKE MANATEE OKEECHOBEE ORANGE OSCEOLA PASCO PINELLAS POLK ST.LUCIE SARASOTA SEMINOLE SUMTER NORTHERN ALACHUA BAKER BRADFORD CLAY COLUMBIA DUVAL FLAGLER GILCHRIST HAMILTON LEVY MARION NASSAU PUTNAM STJOHNS SUWANEE UNBON VOLUSIA SOUTHERN BROWARD CHARLOTTE COLLIER GLADES HENDRY LEE MARTIN MIAMI-DADE MONROE PALM BEACH CENTRAL SOUTHERN 56 NORTHERN Florida Sheriffs Association Cooperative PurchasingProgram Vendor Change Document Please complete thfs form to validate a requested chanoe to Company Addresses,Contacts orContact Information befow. Include allsectionswhere information has changed,oldandnew. FSA Contract Number(s)affected by change: CompanyInformation Changes: Old Information NewInformation Old Company Name:New CompanyName: Old Company Address:New Company Address: Old Company City:New Company City: Old Company State:New CompanyState: Old Company Zip:New CompanyZip: CompanyContactChanges: OldContactInformation New Contact Information Old ContactName(FirstLast):New Contact Name(First,Last): Old Contact E-Mail:New Contact E-Mail: Old Contact Office Phone:New Contact Office Phone: Otd Contact Mobile Phone:New Contact Mobile Phone: Old Contact Fax Phone:New Contact Fax Phone: Thfs information isrequested byan authorized representative of This requestwill take effect assoonasitisreceived byFSA bye-malling to coodO flsherlffs.org. Name ofAuthorized Company Representative JobTide Dateof Request. Authorized Company Representative Signature:. FSA Office Use: Date Received:ChangeEffective:FSAAgent: 57 CONFIRMATION OF ORDER Florida Sheriffs Association Cooperative Purchasing Programs Bid No.XXXXXXXXX Dealers areto complete andreturn thisconfirmation oforderform byfaxormailtothe following location listed below within fourteen (14)calendar daysafterreceiptof purchase order. TO BE COMPLETED BY DEALERSHIP: Dealership: Address: Cftv: Contact Person: State:ZId: Phone Number: SpecificationNo.Tvpe Vehicle Fax: Purchase Order Number:Date Purchase Order Received: Date Order Placed with the Manufacturer:Mfr.Production Number: Delivery should occur within estimated calendardays after receipt ofPurchaseOrder.ACopyofthe RequiredProductionSheet(s)are AttachedforYourFiles. Comments: Asencv: Contact Person: Address: Citv: Phone Number: E-mail: State:Zip: Fax: 58 CONTRACT FOR POLICE RATED,ADMINISTRATIVE,UTILITY VEHICLES, TRUCKS &VANS ThomasF.Pepe-01-11-16 Page 5 of5 62 CITY OF SOUTH MIAMI CITY OF SOUTH MIAMI STEVEN KULICK 15-663-6339 [ulick@southmiarr Duval Ford Laura Torbett (Work)904-388-2144 (Fax)904-387-6816 (Cell)904-568-6027 Laura.Torbett@duvalfleet.com 1616 CassatAve.Jax,FL 32210 PPl^ WiMiM 86P 595 53M 76R 430 17T 926 68G TAG CE575 31V.31B VENDOR COMMENTS Printed:12/14/16 Iappreciate yourInterest andtooopportunity to quote.Pricesare published bytoe Florida Sheriffs Association/ Florida Association of Counties&Florida FireChiefs'AssociationAutomotiveContract 8FSA16-VEH14.0 chassis / FSA16-VEL24.0.(www.fiaherffis.org)Ifyouhaveanyquestionsregarding tots quoteplease call!Vehldewllibe ordered white exterior unless specified onpurchaseorder. \2017FORDIN 3.7L V6 TI-VCT FFV ENGINE POWER WINDOWS/DOOR LOCKS Front License Bracket LEDDriver's Side (LeftHand)Spotlight BACK UP CAMERA PRE DRILLED HOLES FROM FACTORY KEYLESS ENTRY SYNC REVERSE SENSING COURTESY LIGHT DISABLE DOMELIGHT-REAR (RED/WHITE) SOLAR TINT 2ND ROW,REAR QUARTER GLASS ANDLIFTGATE WINDOW REAR DOOR LOCKS AND HANDLES INOPERATIVE NEW CITY TAG AND TITLE 5 YEAR/75,000MILEEXTRACAREWARRANTYWITH$0DED SHIPTHROUGHTOBODYMANUFACTURER,DROPSHIP 88JMI17 EXT COLOR:OXFORD WHITE INTCOLOR:CHARCOALBACKFRONTBUCK,VINYLREAR MARKED PATROL PLEASE CLEARLY NOTATE ON YOUR PURCHASE ORDER WHERE DUVAL FORDISTO SHIPYOURVEHICLE,HOWTHEVEHICLEISTOBETITLED,ANDWHERETHEINVOICE IS TO BE BAILED. *7ww.duvalfleet.com 26,118.00 NC NC NC NC 369.00 124.00 259.00 294.00 274.00 119.00 34.00 130.00 1,710.00 260.00 S MIAMI K8A LT.xlsx Printed:12/14/16 CITY OF SOUTH MIAMI I appreciate your Interest and toe opportunity to quote.Prices are published by toe Florida Sheriff's Association/ Florida Association of Counties &Florida Fire Chiefs'Association Automotive Contract 0FSA16-VEH14.O chassis I FSA16-VEL24.0.(www.flsherlffs.org)If you have any questions regarding tola quote please call!Vehicle will be ordered white exterior unless specified on purchase order. 2017 FORD INTERCEPTOR POLICE RATED UTii 3.7L V6 TI-VCT FFV ENGINE POWER WINDOWS/DOOR LOCKS Front License Bracket LED Driver's Side (Left Hand)Spotlight BACK UP CAMERA FRONT HEAD LAMP LIGHTING SOLUTION FRONT WARNING AUX.LIGHT FORWARN INDICATOR LIGHT PRE WIRING FOR GRILLE LIGHTING AUX.AIR CONDITION KEYLESS ENTRY SYNC REVERSE SENSING SOLAR TINT 2ND ROW,REAR QUARTER GLASS AND LIFTGATE WINDOW NEW CITY TAG AND TITLE 5YEAR/75,000 MILEEXTRA CARE WARRANTY WITH$0DED SHIP THROUGH TOBODY MANUFACTURER,DROPSHIP 88JMI17 EXT COLOR:SHADOW BLACK INTCOLOR:CHARCOAL BACK FRONT BUCK,VINYL REAR ADMIN.VEHICLE PLEASE CLEARLY NOTATE ON YOUR PURCHASE ORDER WHERE DUVAL FORD IS TO SHIPYOURVEHICLE,HOWTHEVEHICLEISTOBETITLED,AND WHERE THEINVOICE IS TO BE MAILED. •ww:•uuvall.1 t.<?.t S MIAMI K8A LT.xlsx Florida Department of State 'Division of an official Staie ofFlorida wetoti? Department of State /Divisionof Corporations /Search Records /DetailByDocumentNumber/ Detail by Entity Name FloridaLimitedLiability Company DUVAL FORD,LLC Filing Information Document Number FEI/EIN Number Date Filed State Status Last Event Event Date Filed Event Effective Date Principal Address 1616 CASSAT AVENUE JACKSONVILLE,FL 32210 Mailing Address 701 RIVERSIDE PARK PLACE JACKSONVILLE,FL 32204 Changed:01/22/2016 Registered Agent Name &Address ACKMAN,JOANNE A 701 RIVERSIDE PARK PLACE JACKSONVILLE,FL 32204 Name Changed:03/21/2011 Address Changed:01/22/2016 Authorized Person(s)Detail Name &Address Title PCOO HODGES,DANIEL W 1616 CASSAT AVENUE JACKSONVILLE,FL 32210 Title VP L10000105392 27-3646082 10/07/2010 FL ACTIVE LC AMENDMENT 10/22/2010 NONE Division of Corporations GRAHAM,ALEXANDER M 701 RIVERSIDE PARK PLACE JACKSONVILLE,FL 32204 Title VP GRAHAM,HAMPTON H 701 RIVERSIDE PARK PLACE JACKSONVILLE,FL 32204 Title VP HODGES,DAVID CJR 701 RIVERSIDE PARK PLACE JACKSONVILLE,FL 32204 Title VPST CURRY,Jeffery S 701 RIVERSIDE PARK PLACE JACKSONVILLE,FL 32204 Annual Reports Report Year Filed Date 01/10/20142014 2015 2016 02/19/2015 01/22/2016 Document Images 01/22/2016 -ANNUAL REPORT |View image in PDF format 02/19/2015 -ANNUAL REPORT 01/10/2014 -ANNUAL REPORT 01/28/2013 -ANNUAL REPORT j 01/24/2012 -ANNUAL REPORT 03/21/2011 -ANNUAL REPORT 10/26/2010-FEI 10/22/2010 -LC Amendment 10/07/2010-Florida Limited Liability View image inPDFformat View image inPDFformat View image inPDFformat View image inPDFformat View image inPDFformat View image inPDFformat View Image inPDFformat View image inPDFformat Florida Department of State.Divisionof Corporations