3THE CITY OF Pl.EASANT l.IVING
To:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
FROM: Steven Alexander, City Manager
Agenda Item No.:3 DATE: July 22, 2016
SUBJECT:
BACKGROUND:
GRANTOR:
GRANT AMOUNT:
GRANT PERIOD:
ATTACHMENTS:
A Resolution authorizing the City Manager to execute Amendment Two
to extend the grant agreement with Miami-Dade County for the South
Miami Senior Meals Program.
Miami-Dade County by and through its Office of Grants Coordination
awarded the City of South Miami $18,400 to fund the South Miami
Senior Meals Program. The grant period began on October I S\ 2014
and ended on September 30th , 2015. Amendment One to the agreement
provided additional funding for the Senior Meals Program's services in
the amount of $13,800 and extended the contract for nine (9) months
to June 30th, 2016.
Amendment Two to the agreement provides additional funding for the
Senior Meals Program's services in the amount of $4,600 and extends
the contract for three (3) months, to September 30th
, 2016.
The City of South Miami will be allocating the funds to help support the
City's Senior Meals Program by paying for two (2) pre-packaged meals
for residents at the HUD Senior Center every Friday, based on the
current contract; each meal will cost $2.19.
The contract is retroactive and the City will be reimbursed any
payments accrued from July I S\ 2016 through September 30th
, 2016.
Miami-Dade County Office of Grants Coordination (Formerly Known As
Department of Human Services) -Local Granting Agency
$4,600
Extension July I S\ 2016 through September 30th , 2016
Miami-Dade FY 2015 Contract Amendment Two
Miami-Dade FY 2015 Contract Amendment One
Resolution I I 1-15-14450 I Miami-Dade FY 15 Contract # 15-SMIA-CB
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RESOLUTION NO. ----
A Resolution authorizing the City Manager to execute Amendment Two to
the fiscal year 2015 grant agreement with Miami-Dade County for the South
Miami Senior Meals Program.
WHEREAS, the City of South Miami was awarded a grant for the Senior Meals Program
from Miami-Dade County by and through its Office of Grants Coordination in the amount of
$18,400 with an expiration date of September 30th
, 2015; and
WHEREAS, the City of South Miami was awarded the first grant amendment to the
agreement which provided additional funding for the Senior Meals Program's services in the
amount of$13,800 and extended the contract for nine (9) months to June 30 th 2016; and
WHEREAS, Amendment Two to the agreement provides additional funding to the
agreement for the Senior Meals Program's services in the amount of $4,600 and extends the
contract for three (3) months, to September 30th 2016; and
WHEREAS, the Mayor and City Commission authorize the City Manager to execute
Amendment Two to the agreement with Miami-Dade County's Office of Grants Coordination to
extend the expiration date to September 30th
, 2016 and accept additional funding in the amount
of $4,600 for the South Miami Senior Meals Program.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: The City Manager is hereby authorized to execute Amendment Two of the
grant agreement with Miami-Dade County Office of Grants Coordination for the South Miami
Senior Meals Program to extend the expiration date to September 30th 2016 and accept additional
funding in the amount of $4,600. The grant agreement and amendment are attached to this
resolution.
Section 2: This resolution shall be effective immediately after the adoption hereof.
PASSED AND ADOPTED this __ day of _____ , 2016.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM
LANGUAGE, LEGALITY AND
EXECUTION THEREOF:
CITY ATTORNEY
APPROVED:
MAYOR
Mayor Stoddard:
Vice Mayor Welsh:
Commissioner Edmond:
Commissioner Liebman:
Commissioner Harris:
MIAMI .• M'lfj~i'1~
Carlos Gimenez, Mayor
July 6, 2016
Ms. Angelica Bueno
Planning and Sustainability Administrator
City of South Miami
6130 Sunset Drive
Miami, FL 33143
Office of Management and Budget
Grants Coordination
111 NW 1 sl Street
22nd Floor
Miami, FL33128
T 305-375-4742 F 305-375-4454
Re: FY 2014-2015 General Revenue Contract I Amendment to Extend Terms
Dear Ms. Bueno:
This letter accompanies the Contract Amendment #2 extending the terms of your agency's FY
2014-2015 contract supported with Miami-Dade County's General Fund for an additional three
months from July 1, 2016 through September 30, 2016. Please return three (3) originals of the
amendment, and the attached scope(s) and budget(s), and Updated Affidavit for Background
Screening properly completed and signed by the person designated by your Board to sign on
behalf of your agency to execute the agreement, and to approve the scopes and the budgets.
We are asking that you return the signed agreements to our office within seven (7) days from
the date of this letter so that we may expedite the processing of those documents. You also
have the option to include with the agreement package an original signed letter requesting an
advance payment 25% of your agency's award for the three-month period ending September
30, 2016. Intended to offset any potential cash flow problems, that payment request will be
processed after the final execution of the agreements by the Mayor or his designee.
Please contact your assigned Contracts Officer by telephone or bye-mail if you have any
questions regarding the final processing of your agency's agreement or the advance payment
request.
AMENDMENT #2
TO FY 2014-2015 CONTRACT BETWEEN
MIAMI-DADE COUNTY
AND
CITY OF SOUTH MIAMI
Miami-Dade County, by and through its Office of Management and Budget -Grants
Coordination located at 111 N .W. 1 sl Street, 22 nd Floor, Miami, FL 33128 (hereinafter called "the
County") and City of South Miami 'located at 6130 Sunset Drive, South Miami, Florida 33143
(hereinafter called "the Provider") hereby agree on this __ day of , 2016 to
amend the Grant Agreement dated July .27, 2015 between the County and the Provider (hereinafter
called "the Agreement").
WHEREAS, the County and the Provider entered into the Agreement for the provision of
Human and Social Services; and
WHEREAS, the Agreement allows for amendment by written consent of the County and the
Provider; and
WHEREAS, on April 14, 2016 the Agreement was extended. for an additional nine (9) month
period until June 30,2016 LJPon written consent of the County and the Provider; and
WHEREAS, the Board of County Commissioners voted on January 20, 2016 to provide
additional funds to Provider pursuant to this Agreement for an additional three (3) month period from
July 1,2016 through September 30,2016; and
WHEREAS, pursuant to the Agreement, Provider provides the following programs:
Elderly Services -South Miami Senior Meals
The Afterschool House (Tutoring)
WHEREAS, the parties wish to attach and incorporate herein an Attachments A(A2) and A(B2)
Scope of Service, Attachments B(A2) and 8(B2) Budgets, and Attachments B1(A2) and B1(B2)
detailed project budget and sources and uses statements, all of which said new attachments shall
pertain to' the period of time from July 1, 2016 through September 30, 2016, in order to reflect the
additional services and funds provided pursuant to this Amendment,
NOW, THEREFORE, in consideration of the mutual covenants recorded herein and made part
of this Amendment and incorporated herein by reference as if fully set forth herein, the County and the
Provider agree to amend the Agreement as follows:
I. The 'whereas' clauses above are fully incorporated and adopted herein as if fully set forth
herein.
Page 1 of 4
15-SMIA-CB
II. Article 2. AMOUNT PAYABLE is hereby amended to add the additional amounts payable for
the services rendered during the extended period of the agreement as follows:
EJdedy Services -South Miami Senior Meals is awarded the additional amount of $4,600.
The Afterschool House (Tutoring) is awarded the additional amount of $6,025.
The additional funds authorized by this agreement shall only reimburse authorized
expenditures made and expenses incurred during July 1, 2016 through September 30, 2016.
The rest of Article 2 shall remain unchanged.
III. Article 3, SCOPE OF SERVICES is hereby amended as follows:
Attachments A(A2) and A(B2) Scope of Services shall be attached hereto and incorporated
herein and shall pertain to the period of time from July 1, 2016 through September 30, 2016.
The rest of Article 3 shall remain unchanged.
IV. Article 4. BUDGET SUMMARY is hereby amended as follows:
The following shall be attached hereto and incorporated herein and shall pertain to the period
of time from July 1, 2016 through September 3D, 2016:
(1) Attachments B(A2) and 8(82) Budgets for funds allocated under this Agreement as
amended; and
(2) Attachments B 1 (A2) and B 1 (B2) detailed project budget and sources and uses statements.
The rest of Article 4 shall remain unchanged.
V. Article 5. EFFECTIVE TERM is hereby amended as follows:
Both parties agree that the effective term of this Agreement shall commence on October 1}
2014 and terminate at the close of business on September 30, 2016.
The rest of Article 5 shall remain unchanged.
VI. Article 7. INSURANCE, Section B(J) is hereby amended as follows:
The Provider shall be responsible for assuring that the insurance certificates required in
conjunction with this Section remain in force for the duration of the effective term of this
Agreement (October 1,2014 through September 30,2016).
Page 2 of 4
15-SMIA-CB
The rest of Article 7 shall remain unchanged.
VII. Article 24, Section (J) is hereby amended as follows.
"Attachment K: Updated Background Screening Affidavit" is hereby listed beneath
"Attachment J: Authorized Signature Form."
The rest of Article 24 shall remain unchanged.
Attachment K, Updated Background Screening Affidavit, attached hereto, is hereby
added and incorporated as if fully set forth in this Agreement as amended ..
VIH. All Provider's obligations pursuant to the Agreement remain ongoing, including but not
limited to the following: The Provider hereby agrees to maintain and to submit to the County
updated and current licenses, permits, background checks and insurance coverage, as
applicable, during the extended term of this AgreEtment, pursuant to Article 7. INSURANCE
and to Article 8. PROOF OF LICENSURE AND BACKGROUND SCREENING; and to
provide updated disclosures and notifications pursuant to Article 9 CONFLICT OF INTEREST
and Article 12. NOTICE REQUIREMENTS. Additionally, the Provider agrees to submit to the
County updated Attachment(s), including updated sworn, notarized Affidavit(s), within ten (10)
days of the occurrence of any material change to the information contained in the following
Attachments to the Agreement:
Attachment C:
Attachment D:
Attachment D-1:
Attachment E:
Attachment I:
Attachment J:
Collusion Affidavit
Miami-Dade County Affidavits
Due Diligence Affidavit
State Public Entities Crime Affidavit
List of Subcontractors and Suppliers
Authorized Signature Form
IX. All references in the Agreement to:
(1) Attachments A(A) and A(B) and the Scope of Services shall refer both to
Attachments A(A) and A(B), Attachments A(A1) and A(B1), and Attachments A(A2)
and A(B2).
(2) Attachments B(A) and B(B) shall refer both to Attachments 8CA) and B(8),
Attachments B(A1) and B(B1), and Attachments B(A2) and B(82).
(3) Attachments B1CA) and 81(B) shall refer both to Attachments Bi(A) and B1(B),
Attachments B1(A1) and B1(B1), and Attachment 81 (A2) and 81(82),
x, Other than as expressly amended herein, all other terms and conditions of the Agreement
shall remain in full force and effect. If any conflict in language exists between the Agreement
and this Amendment #2, the language in this Amendment #2 shall prevail.
XI. This Amendment #2 is hereby made a part of the Agreement and is binding upon the
County and the Provider. This Amendment #2 shall be effective as of July 1, 2016, once it has
been signed by both parties, and shall expire on September 30, 2016.
Page 3 of 4
IN WITNESS WHEREOF, the parties hereto have caused this Amendment #2 to the Agreement to be
executed by their officials thereunto duly authorized.
By:
Name:
Title:
Date:
Attest:
CITY OF SOUTH MIAMI
Authorized Person OR
Notary Public
Print Name:
Title:
Corporate Seal OR Notary Seal/Stamp:
MIAMI,.DADE COUNTY
By:
Name: ------------------------
Title: Mayor or Mayor's Designee
Date:
Attest: HARVEY RUVIN, Clerk
Board of County Commissioners
By:
Print Name:
Page 4 of 4
ATTACHMENT A (A2)
MIAMI-DADE COUNTY OFFICE OF MANAGEMENT AND BUDGET
GRANTS COORDINATION
SCOPE OF SERVICE NARRATIVE
SECTION I: GENERAL INFORMATION
Name of Organization: City of South Miami. Parks and Recreation Department
Address: 6130 Sunset Drive, South Miami, Florida 33143
Program Contact Person: Angelica Bueno, Planning & Sustainability Administrator
Phone Number: 305-668-2514 Fax Number: 305-663-6345
E-mail Address: abueno@southmiamifl.gov
Fiscal Contact Person: Alfredo Riverol, CFO
Phone Number: 305-663-6343 Fax Number: 305-668-7388
E-mail Address: ariverol@southmiamifl.gov
Board President/Chair: N/A
Phone Number: N/A Fax Number: N/A
E-mail Address: N/A
Non-Profit Entity 0 For-Profit Entity 0
Contract Amount: $ 4,600 Contract Period: July 1 \ 2016 -September 30, 2016
SECTION II: PROGRAM NARRATIV§
Descriptive Program N'ame:
Elderly Services -South Miami Senior Meals
Describe the program goals:
15-SMIA-CB
The Senior Meals Program will provide positive social, cultural, educational, and recreational
opportunities for seniors residing in the City of South Miami. In addition, the program will create a
healthy environment for our senior population by encouraging physical activities, and providing
nutritional meals, which will lead to a healthier lifestyle for the targeted population. Services will be
provided to residents at the HUD Senior Center for participants regardless of race, religion, gender, or
family income level that are 60 years .and older.
Page 1 of 3
15-SMIA-CB
ATTACHMENT A (A2)
Describe the program and services and how program funding will be used:
Through our Parks and Recreation Department, the City of South Miami will provide prepared meals
to sixty-nine (69) residents that participate in activities at the HUD Senior Center located in South
Miami.
Identify what Commission District(s) will be served: District 7.
Identify the target population that will be served (I.e., children/students, seniors, adults, families,
general population, businesses etc.): Seniors.
Identify the total number of the target population served (if more than one service, define for each):
69 Seniors.
SECTION III: PROFILE OF SERVICES
Annual workload measures (for each type of service to be provided including the number of clients to
be served in the program) [I.e., 3 hours of after school care for twenty-five (25) children ages 5 -10,
one home delivered meal for 50 seniors every day (18,250 meals)]:
The Senior Meals Program will provide two (2) pre-packaged meals (cantina-style) to a minimum of
sixty-nine (69) residents at the HUD Senior Center every Friday. The program will provide a minimum
of 138 meals per week (69 seniors X 2 meals per week) for 13 weeks, for a maximum of 2,100
($4,600/$2.19 per meal) meals during the 3 months contract period.
Unit Cost (Define the unites) of service and detail the unit cost(s) for the service):
$ 4,600/69 clients = $ 66.67 per client.
Identify the period of service delivery for program component(s) that WILL NOT be provided year-
round: N/A.
Total number of unduplicated clients that will be served during the program year is: 69.
Total number of clients receiving ongoing services: 69.
Total number of new clients will be: Q.
A typical client will be in the program for: ~day(s) -.JL month(s) .JLweek(s) ~hour(s)
What is the defined workload measure (meals provided, therapy, tutoring, or after-school care hours,
program completion, employment, etc.): meals provided.
The total number of workload measures that will be provided during the 3 month contract period:
2,100 meals.
ocation of Service Site(s) and Hours of Service at each Site: (List all administrative and program
sites including the physical street address with zip codes, contact information and the hours of
operation for each site):
Page 2 of 3
15-SMIA-CB
ATTACHMENT A (A2)
The City of South Miami Senior Center is located at 6701 SW 62nd Avenue, South Miami, Florida
33143. The hours of opera.tion areMonday:. Friday from 7:00am -3:00 pm.
The service site phone number is: (305) 663-6319; email: qpough@southmiamifl.gov.
SECTION IV: STATEMENT OF OBJECTIVES: (Define measurable and specific program objectives.
Please quantify and note timeframe for completion of each objective [i.e.,75% of children attending
aftef' school tutoring program will increase their reading score by a full letter grade as measured by
pre and post-testing during the contract Yl?ar]).
• One hundred percent (100%) of the elderly participants that receive weekend meals will satisfy
one of their basic needs.
• Ninety percent (90%) of the elderly participants will gain sufficient nutrition from the meals
provided which will be measured by the type of menu provided.
• Ninety percent 90% of the elderly participants will be satisfied with the services provided which
will be measured by surveys.
BACKGROUND SCREENING INFORMATION
The program(s) is serving "at-risk" population: Yes ... 6... No~N/A~ ....
The minimum age for a client is: 60 years.
The maximum age for a client is: N/A years.
Staff or volunteers working directly with seniors for more than 10 hours: Yes ... S .. No ~N/A~
SECTION V: ORGANIZATIONAL SUPPORT ACTIVITIES
Describe how your organization will do outreach and public awareness of program activities:
Public announcements will made during televised City Commission meetings, and on the City's Web.
Describe how your organization will complete a self-assessment of its services throughout the
program year (Le., client satisfaction questionnaires, online surveys, independent organization audit
review, etc.): Annual survey.
SECTION VI: CERTIFICATION
I certify that the Scope of Services of the program will be carried out as described above. I also
understand that I must receive prior formal approval from Miami-Dade County Office of Management
and Budget-Grants Coordination for any variations from the operations and performance described
above.
Signature and Title of Person Completing Form Print Name and Title
Page 3 of 3
15-SMIA-CB
~@.iffi~~!!l§~l1i~
Requested By: ___________________ _
Executive Director J Agency Designee Name
Execut[ve Director I Agency Designee Signature
Reviewed By: ____ .,,--,--,-:..,.,,---------..,-----------
OMS Contracts Officer Signature
Date
Date
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iWijdf~\~Yli~~l*~~~~r~~fV~~f.~1~~;~iWr?~~(~~rr~-m·ill~m:e:&¥(,~~)~;Tt~ill~~~}~W&Z*l:~
Elderly Services -South Miami Senior Meals
III. TOTAL: I.-v.
Approved By:
~B~o-a-rd~P-re-s71d7e-n7t~/V~i~c7e~p~re~s~id7.-n7t7N~a-m-e---------------------------
Board President I Vice President Signature
Approved By: _______ -,--,-__ -,-,--...,... ___ _
OMB Contracts.& Grants Administrator Date
is-5MIA-CB
Attachment 8(A2)
Charged to
This Award
Date
Fiscal Approval (if needed)
Accountant
Supervisor:
DIRECT COSTS
Contractual Services
Senior Meals ($4,600):
Attachment B1 (A2)
City of South Miami
Elderly Services-South lVIiamiSenior Meals
Miami-Dade County
July 1,2016 -September 30,2016
1S-SMIA-CB
Beginning July 1, 2016 through September 30, 2016, the City of South Miami Parks and
Recreation Department staff will distribute two (2) prepackaged meals (cantina-style) to a
minimum of sixty-nine (69) residents at the HUD Senior Center every Friday. These meals will
be prepared by the catering company Montoya Holdings, Inc. at a cost of $2.19 per meal. In
total, the program wilf provide a minimum of 138 meals to residents CJt the HUD Senior Center
every Friday (one meal for Saturday and Sunday) for 13 weeks; for a maximum of 2,100 meals
($4,6001$2.19 per meal) during the 3 month contract period.
The Senior Site Manager and Recreational Leaders are the responsible staff for the
administrative functions related to this program. Their salaries and all other costs related to the
program are covered by the City of South Miami.
TOTAL AWARD: $4,600
Page lofl
ATTACHMENT A(B2)
MIAMI-DADE COUNTY OFFICE OF MANAGEMENT AND BUDGET
GRANTS COORDINATION
SCOPE OF SERVICE NARRATIVE
SECTION I: GENERAL INFORMATION
Name of Organization: City of South Miami, Parks & Recreation Department
Address: 6130 Sunset Drive, South Miami, Florida 33143
Program Contact Person: Angelica Bueno, Planning & Sustainability Administrator
Phone Number: 305-668-2514 . Fax Number: 305-663-6345
E-mail Address: abueno@southmiamifLgov
Fiscal Contact Person: Alfredo Riverol, CFO
Phone Number: 305-663-6343 Fax Number: 305-668-7388
E-mail Address: Ariverol@southmiamifl.gov
Board President/Chair: N/A
Phone Number: N/A Fax Number: N/A
E-mail Address: N/A
Non-Profit Entity 0 For-Profit Entity D
15~SMIA~CB
Contract Amount: $6,025 Contract Period: July 1, 2016 -September 30, 2016
SECTION II: PROGRAM NARRATIVE
Descriptive Program Name: The Afterschool House (Tutoring)
Describe the program goals:
The goal -of the Afterschool House (Tutoring) Program is to provide positive social, cultural,
educational, and recreational opportunities for children residing in the City of South Miami. The
program will also create a friendly environment and essential after-school services to participants
regardless of race, religion, gender, family income, and/or ability to pay for children ages 5 -14 years
(kindergarten to eighth grade).
Describe the program and services and how program funding will be used:
The Afterschool House Program operates from August -June. Funding will be used to provide
tutoring services which will include reading and math curricula, as well as homework assistance.
Page 1 of 4
15-SMIA-C8
ATTACHMENT A (82)
Identify what Commission District(s) wi!! be served: District 7 ,
Identify the target population that will be served (i.e., chfldren/students, seniors, adults, families,
general population, businesses etc.): Children, ages 5 -14.
Identify the total number of the target population served (if ,more than one service, define for each):
One hundred (100) children (This is a correction because in years past the scope and mOfJthly
progress reports for the Afterschool House Program included the participants from both the
Afterschoo/ House Program and the Summer Camp Program. The participants from the Summer
Camp Program should not be included because it is not funded through this grant. The Summer
Camp is solely funded by the City of South Miami.)
SECTION III: PROFILE OF SERVICES
Annual workload measures (for each type of service to be,provided including the number of clients to
be served in the program) [Le., 3 hours of after school care for twenty-five (25) children ages 5 -10,
one home delivered meal for 50 seniors every day (18,250 meals)]:
The program takes place 39 weeks throughout the year and one hundred (1 00) children grades K
through 8th grade will participate in the program.
Unit Cost (Define the unites) of service and detail the unit cost(s) for the service):
The unit cost to serve one hundred participants (100) is $60.25.
Identify the period of service delivery for program component(s) that WILL NOT be provided year-
round:
Winter Recess (December 23rd -January 3 rd ), Spring Recess (one week in March), Summer Recess
(June 10th throug h August 19th).
Total number of unduplicated clients that will be served during the program year is: 100.
Total number of clients receiving ongoing services: 100.
Total number of new clients will be: 0
A typical client will be in the program for: _day(s) _ month(s) ~ week(s) _hour(s)
What is the defined workload measure (meals provided, therapy, tutoring, or after-school care hours,
program completion, employment, etc.): After-school care hours/tutoring 1.5 hours per day (1 hour of
homework, 30 minutes reading).
The total number of workload measures that will be provided during the 3 month contract period:
4,500 hours of after-school care/tutoring assistance (100 children x 1.5 hours per day x 5 days per
week x 6 weeks).
Page 2 of 4
15-SMIA-CB
ATTACHMENT A (B2)
Location of Service Site(s) and Hours of Service at each Site: (List all administrative and program
sites including the physical street address with zip codes, contact information and the hours of
operation for each site):
• The Afterschool House (Tutoring) Program is located at the Gibson-Bethel Community Center,
Murray Park -5800 SW 66th Street, South Miami, Florida 33143.
• Hours of Operation for the Center are Monday -Friday, 5:00 am -10:00 pm, Saturday, 9:00
am -6:00 pm, and Sunday, 10:00 am. -2:00 pm and services will be provided from 2:00 pm-
6:00 pm, Monday -Friday.
• Afterschool House (Tutoring) Program hours of operation: Monday -Friday, 2:00pm -6:00pm,
excluding holidays.
The service site phone number is: (305) 663-6319; email: qpough@southmiamifl.gov.
SECTION IV: STATEMENT OF OBJECTIVES: (Define measurable and specific program objectives.
Please quantify and note timeframe for completion of each objective [i.e.,75% of children attending
after school tutoring program will increase their reading score by a full letter grade as measured by
pre and post-testing during the contract year]).
o Eighty percert (80%) of the children will increase their reading fluency and comprehension as
measured by various tests.
• Ninety percent (90%) of the students will complete their homework assignments as measured
by report cards.
• Ninety-five percent (95%) of the children will participate in educational activities as measured
by the participation log.
BACKGROUND SCREENING INFORMATION
The program(s) is serving "at-risk" population: Yes .,.x... No~N!A. .........
The minimum age for a client is: 5 years.
The maximum age for a client is: 14 years.
Staff or volunteers working directly with children for more than 10 hours: Yes~ No _" '_' N/A~
SECTION V: ORGANIZATIONAL SUPPORT ACTIVITIES
Describe how your organization will do outreach and public awareness of program activities:
Public awareness and outreach will be communicated through public announcements during televised
City Commission me.etings, City's website, and flyers.
Page.3 of 4
15-SMIA-CB
ATTACHMENT A (82)
Describe how your organization will complete a self-assessment of its services throughout the
program year (Le., client satisfactionque!3tionnaires, online surveys , independent organization audit
review, etc.): Parent Surveys which are conducted once a year and report cards which are collected
four (4) times a year.
SECTION VI: CERTIFICATION
I certify that the Scope of Services of the program will be carried out as described above. I also
understand that I must receive prior formal approval from Miami-Dade County Office of Management
and Budget-Grants Coordination for any variations from the operations and performance described
above.
Signature and Title of Person Completing Form Print Name and Title
Page 4 of 4
[~:@.[~
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City of South Miami
Requested By: _________________ _
Executive Director I Agency Destgnee Name
Executive Director f Agency Designee Signature-
Reviewed By: _____________________ _
OMB Contracts Officer Signature
Date
Date
:~1{~~rE~{~~~1t)#%([~~~:W]t@!llil·rrE~m-E~uD:&E~~oRM~:llit1#.!~~~i~~~lm]$j[~1
III. TOTAL: I. -V.
Approved By:
~B~o-a-rd~P~r-e-s~id~e-n~t/~Vr~,-ce-=P-re-s7id~e-n7t~N~a-m-e----------------------
Board President / Vice Presldent Signature
Approved By: ____________________ _
OMB Contracts & Grants Administrator Date
15-SMIA-CB
Attachm~nt 8(82)
Date
Fiscal Approval (if needed)
Accountant
supervisor.
DIRECT COSTS
Personnel: Salaries
Attachment B1 (82)
City of South Miami
The Afterschool House (Tutoring)
Miami-Dade County
July 1, 2016 -September 30, 2016
Teachers/Instructors ($6,025):
15-SMIA-CB
These line items represent the salaries of three (3) part-time instructors. These instructors will
dedicate 100% of their time to students enrolled in the Afterschool House (Tutoring) program.
These instructors will provide tutoring and homework assistance for children participating in the
program. Grant funds are being charged 100% of the positions' salaries for the period of 6
weeks, depending on the hours worked per week. After County funds are expended, the City of
South Miami will continue to pay for their salaries until the program is completed.
The staff person responsible for the administration of this program is the Director of Parks and
Recreation and his salary and all other additional costs (i.e. utilities) are covered by the City of
South Miami and participant fees.
TOTAL AWARD: $ 6,025
Page 1 of 1
ATTACHMENT K
UPDATED BACKGROUND SCREENING AFFIDAVIT
Affidavit Attesting Compliance with Both Contractual.and Any and All Legally Applicable Background
Screening Requirements for Provider Personnel, Subcontracted Personnel and Volunteers
The undersigned affiant makes the following statements under oath, under penalty of perjury, which is a
first degree misdemeanor, punishable by a definite term of imprisonment not to exceed one year and/or a
fine not to exceed $1,000, pursuant to Sections 837.012,775.082 and 775.083, Florida statutes.
STATE OF FLORIDA
COUNTY OF MIAMI-DADE
Before me, the undersigned authority, personally appeared ______________ _
Authorized Provider Representative
of ________________ , who being by me first duly sworn, deposes and says:
(Name of Contracted Provider)
I swear and affirm that the above-named contracted Provider is compliant with the background screening
requirements contained in Article 8 of the Contract attached hereto and incorporated herein by reference.
I further swear and affirm that the above-named contracted Provider is compliant with any and all
background screening requirements pertaining to its personnel, subcontracted personnel and volunteers
that may be required pursuant to applicable federal, state or local laws or regulations.
Date: _____________ _
(Signature of CEO/Exec. Dir.)
Sworn to and subscribed before me in Miami-Dade County, Florida this the ____ day of
___________ , 20_.
_ Who is personally known to me
_ Who has produced identification: ___________ _
Signature of Notary Public
State of Florida at Large
Print, type or stamp name of Notary Public
My Commission Expires:
OMS Rev. 10/1/15 I
Type of Identification
M lAM I-..,,.'UJ' .....
Carlos Gimenez, Mayor
January 8, 2016
Ms. Jennifer Korth
Grants & Sustainable Initiatives Administrator
City of South Miami
6130 Sunset Drive·
Miami, FL 33143
Office of Management and Budget
Grants Coordination
111 NW 1 ,t Street
22nd Floor
Miami, FL33128
T 305-375-4742 F 305-375-4454
\.
Re: FY 2014-2015 General Revenue Contract I Amendment to Extend Terms
Dear Ms. Korth:
This letter accompanies the contract amendments extending the terms of your agency's FY
2014-2015 contracts supported with Miami-Dade County's General Fund for an additional nine
months from October 1, 2015 through June 30, 2016. Please return three (3) originals of the
amendment, and the attached scope(s) and budget(s), and Updated Affidavit for Background
Screening properly completed and signed by the person designated by your Board to sign on
behalf of your agency to execute the agreement, and to approve the scopes and the budgets.
We are asking that you return the signed agreements to our office within seven (7) days from
the date of this letter so that we may expedite the processing of the contract agreement. You
also have the option to include with the agreement package an original signed letter requesting
an advance payment of 25% of your agency's award for the nine-month period ending June 30,
2016. Intended to offset any potential cash flow problems, that payment request will be
processed after the final execution of the agreements by the Mayor or his designee.
Please contact your assigned Contracts Officer by telephone or bye-mail if you have any
questions regarding the final processing of your agency's agreement or the advance payment
request.
Sincerely, ~ // /2J
~K~~
Daniel T. Wall
Assistant Director
RESOLUTIONNO.·111-15-14450·
A Resolution authorizing the City Manager to execute a fiscal year 2015
grant agreement with Miami-Dade County for the South Miami Senior
Meals grant.
WHEREAS, the Mayor and City Commission desire to accept the grant from Miami-
Dade County by and through its Office of Grants Coordination; and
WHEREAS, the Agreement will provide funding for the Senior Meals Program's
services; and
WHEREAS, the City Manager is authorized to execute the grant agreement in an amount
of $18,400; and
WHEREAS, the grant period begins on October 1, 2014 and ends on September 30,
2015.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: The City Manager is hereby authorized to execute the grant agreement with
Miami-Dade County Office of Grants Coordination for the South Miami Senior Meals program
in the amount of $18,400. The grant agreement is attached to this resolution.
Section 2: This resolution shall be effective immediately after the adoption hereof.
PASSED AND ADOPTED this 14 t lday of~J~u_l-=-y ___ ., 2015.
~~ CITYCLERK~
READ AND APPROVED AS TO FORM
LANGUAGE, L LITY AND
EXECUTIO RE p.
COMMISSION VOTE: 5-0
Mayor Stoddard: Yea
Vice Mayor Harris: Yea
Commissioner Edmond: Yea
Commissioner Liebman: Yea
Commissioner Welsh: Yea