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Res No 243-16-14798RESOLUTION NO.243-16-14798 A Resolution authorizing the City Manager to permit the South MiamiBlackCultural Affairs Foundation to hold its South Miami Unity Parade and MLK Remix Black History Festival and to waive all special event fees and insurance requirements. WHEREAS,the South MiamiBlackCulturalAffairs Foundation ("the applicant")has requested to host its annual South MiamiUnity Parade from 10:00 a.m.to 11:00 a.m.and MLK RemixBlackHistory Festival from 11:00 a.m.to 5:00 p.m.on Saturday,January 28,2017;and WHEREAS,the parade will consists of various marching bands,sorority and fraternity alumni groups;schools,businesses,athletic associations,church groups and more inan effort towowthe crowd;the MLK RemixBlackHistoryFestivalisa free,outdoor arts and culture event featuring live music and dance,exercise classes forkids,face painting,on-hands learning activities,food,edification on Marshall Williamson and other prominent,positive Black American role models and more;and WHEREAS,the parade will pass through the historic Marshall Williamson neighborhood,starting at 71st Streetand 50th Place and ending atthe Gibson-Bethel Community Center,followed by the MLK RemixBlack History Festival at Murray Park;and WHEREAS,the applicant has completed the special event application and has submitted the necessary notification/petition form signed by homeowners that willbe affected by the requested street closure;and WHEREAS,the applicant is requesting a waiver forall Special Event fees in the amount of $8,487.06,as illustrated in the table below. Department Amount SpecialEvent Fees ($60Application,$100 Administrative& $500 RefundableSecurity Deposit)$660 Police Department Fees $2,200 Public Works Department Fees $844.48 Street Closure &MOT Fees $1,347.50 Parking Meters Fees (62MetersX$25)$1,550 Parks and Recreation Department Fees $1,885.08 NOW,THEREFORE,BEIT RESOLVED BYTHE MAYOR AND CITY COMMISSION OFTHECITYOF SOUTH MIAMI,FLORIDA: Section 1.The City Manager is hereby authorized to permit the South Miami Black Cultural Affairs Foundation to holdits South MiamiUnity Parade and MLK RemixBlackHistoryFestival and to waive all special event fees and insurance requirements. Section 2.The City Manager is hereby authorized to waive all special event fees in the amount of $8,487.06. Section 3.If any section clause,sentence,or phrase of this resolution is for any reason held invalid or unconstitutional bya court of competent jurisdiction,the holding shall not affect the validity of the remaining portions of this resolution. Pg.2 of Res.No.243-16-14798 Section 4.This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ADOPTED this 20 day of December ,2016. EST: OTY&ERK READ AND LANG UA 'VEDASTOFORM,COMMISSION VOTE:5-0 Mayor Stoddard:yea Vice Mayor Welsh:yea Commissioner Liebman yea Commissioner Edmond:yea Commissioner Harris:yea CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM th£-Wrf of p^eM^t^ivJNG To: From: Via: Date: Subject: Background: The Honorable Mayor &Members of the City Commission Steven Alexander,City Manager Quentin Pough,Director of Parks &Recreation December 20,2016 Agenda Item No.:_4 A Resolution authorizing the City Manager to permit the South Miami Black Cultural Affairs Foundation to holdits South MiamiUnity Parade and MLK RemixBlackHistoryFestivalandto waive all special event fees and insurance requirements. The South MiamiBlack Cultural Affairs Foundation ("the applicant")has requested to host its annual South Miami Unity Parade from 10:00 a.m.to 11:00 a.m.and MLK RemixBlack History Festival from 11:00 a.m.to 5:00 p.m.on Saturday,January 28,2017.The parade will pass through the historic Marshall Williamson neighborhood,starting at 71st Street and 50th Place then followedby the MLK RemixBlackHistoryFestivalat Murray Park. The parade will consists of various marching bands,sorority and fraternity alumni groups,schools,businesses,athletic associations,church groups and more inan effort towow the crowd.The MLK RemixBlackHistoryFestivalis a free,outdoor arts and culture event featuring livemusic and dance, exercise classes forkids,face painting,on-hands learning activities,food, edification onMarshallWilliamson and other prominent,positive Black American role models and more. The applicant has completed the special event application and has submitted the necessary notification/petition approvalformsignedby homeowners that will be affected by the requested street closure. The applicant is requesting awaiverforallSpecialEventfeesin the amount of $8,487.06,as illustrated in the table below. Department Amount SpecialEvent Fees ($60 Application,$100 Administrative &$500 Refundable Security Deposit)$660 Police Department Fees $2,200 Public Works Department Fees $844.48 Street Closure &MOT Fees $1,347.50 ParkingMeters Fees (62MetersX$25)$1,550 Southrwiami THE ^;#$LE^ivittiViNG Attachments: CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM Parks and Recreation Department Fees $1,885.08 TOTAL $8,487.06 Resolution Special Event Application South Miami Black Cultural affairs Foundation December 3,2016 Mr.Steven Alexander South Miami CityHall First Floor 6130 Sunset Drive South Miami,FL 33143 Dear Mr.Alexander, I write to youon behalf of the n^w South MiamiBlackCultural Affairs Foundation.Wearea recently establishedbutqualifiedandcommittedgroupdedicatedto picking upwheretheSouth Miami MLK Committee leftoffasit relates toour festivities surrounding the MLK holiday and Biack History Month. We appreciate all that youand our cityofficialsandstaffhave done tohelp facilitate community efforts to develop events that highlight the accomplishments and contributions ofAfricanAmericansinour community.This is instark contrast to much that weseein the newsand the CityofSouthMiami should be commended inits efforts 1 These events have been a great opportunity to develop relationships,edify one another andreach out inall directions to overcome racial barriers. This year,aswe prepare for our MLK HolidayandBlackHistoryfestivities,welook forward to offering these great events for everyone's enjoyment: •Saturday,January 28,2017 from lOam-llam-The South MiamiUnityParade will pass through the historicMarshallWilliamsonNeighborhood.Community members are hardatwork developing aline-upofmarching bands,sororityand fraternity alumnigroups,athletic associations and more in an effort to wow the crowdl •Saturday,January 28,2017 from llam-5pm @TheGibsonBethel Community Center-The MLK Remix BlackHistoryFestival isa.free,outdoor arts&culture event featuring livemusicand dance on stage,edificationonMarshall Williamson and other prominent,positive Black Americanrolemodels,free exerciseclassesforkidsofallages including hip-hop,breakdancing, and karate classes,face-painting,on-handslearningactivities,foodand morel We want to thank youand the CityofSouthMiamiforyour continued support in these initiatives. Sincerely, Laurie Kahn South Miami MLK Committee SUMMARY OF EVUSIT This section of the permit application is intended to provide the Special Events Permit Committee with an overview of your event.Information you provide in this section is public information and may be used in developing the City of South Miami's Calendar of Special Events.Application must be submitted no less than twenty-one (21)days prior to the effective dateoftheevent with all required documents. TYPE OF EVENT:•Filming •charity •festivals •Celebration I IPromotion Other: NAME OF EVENT:hk\X ttsfft*P lotf LOCATION OF EVENT:(g(W^/BfrHuOi (WmUftr^(W*>r (Please note:write complete waiting address,as well asname ofany buildings and/or parks ifapplicable) Is this an annual event?•No (Vj Yes if yes,this is the H annual event,previous date 1A l^lyoi L* EVENT DATE(S):nW IX.VDrt.EVENT PAY(S):Saturday -t- ACTUAL EVENT HOURS; (Please note:eventmaynotbegin earlier then 8 a. ASSEMBLY DATE(S):\\l&\rf 5\Q '.<Qjp.m.UNTIL:_ <.m.ore'n&merthen 11 p.m.in reside a.m/p.ra« Ip.m.in residential areas,ormidnight in commercial areas) SETUP/DOWN TIMES:7 <£g)/p.m.5"amjtfjjp TOTAL EVENT DURATION:^hrs &minsANTICIPATEDATTENDANCE:$00 Name:\^^W^ Cell/Phone:Zo^WUt'lA'l Email:1KM a (§)vrouA ch cS\\•osgs Title:Yjq(y\^Sh<^T)*i^;fV Cell/Phone:°{cH,^>o^.o IT k. Email:fosL-ftebdssg m<?Ci^^mOj.l.Cer*^ ivV,pn>-ft^>\gyi^.(\^cu*d<>j/Laj^cj per-ferwi^^S (fie^exic<5t_r 1-16 APPnCANT/SPONSOR INFORMATION The applicant for the Special Event Permit mustbethe authorized representative ofthe org'anization/business conducting the special event.This person mustbe available to work with the City's Special Event Permit.Committee throughout the permitting process.A professional event organizer,or other representative,may apply for the Special Event permit on behalf ofthe organization/business. NAME OF ORGANIZATION:SseHrk iMgyv^K fbScuJc*C\j(hjr-zJi Mfe-lVs fi&MdhivSn ADDRESS OF ORGANIZATION:Q'bZllf&J 5^pi OFFICE TELEPHONE:3oj~.1%srpn PRESIDENT:YkdtoJLp.WkuiVa^-S ADDRESS:Sx**(q<s a^vL, PRES.PHONE:%4.*&\.6*>°>< SEC.PHONE:5p"t,llZ-fUn FAX: SECRETARY:_i-aon£V^M.ta EMAIL:Aa/cladli&S lx>\I(a)v\aJs\D<Q•Osyvx If the organization isatenant and/or renter oftheevent location,pleasehavethe property ownercompletethe following: ||Applicant/Organization owns the event location |j Igive permission for the Applicant/Organization to use my property. Comments: Property Owner's Name: Property Owner's Address: Property Owner's Signature: >Notary Signature: 2-16 Phone: Date: EVENT EEE QUESTIOISINAIRE POLICE DEPARTMENT YES NO 1-_Sk •Will your event obstruct the normal flow oftraffic? 2-__i C_]Do you expect the total attendance for your event to be over 150 people at any one given time? 3-./£_f •Will you be requesting the use of Extra-Duty Police Officers?If yes, howmany (Please note:If you answered NO,to this question off-duty officers can still be assigned to your event atacostto you if deemed necessary) If NO,pleasedescribewhytheevent will not havea significant impactonthe surrounding public streets and/or property area. Off'JButy Officer Applicant pg. PUBLIC WORKS 11/See SpecialEventFeeSchedulefor cost detail YES NO 4*jjxl •Will your event interfere with any public right-of-way,such as roads, sidewalks,alley,etc.? 5-S O Will yourevent require any full and/or partial road closures?If yes, please complete the Right-of-Way Application. (Please note:any right-of-way closures will require atleastone off-duty officer and public works employee.) &E_?D Will your event require theuseof barricades?If yes:howmany ^;what type . (Please note:all pubic right-of-way closures musthave approved barricades) 7-I59 CU Would you like the City to provide you with barricades for you event,at a cost?If yes:how many, 8-0 [3 Will you be applying for a Pole Banner? Please describe yourplansforthe cleanup andremovalofrecyclable goods,waste and garbage duringandafteryour event. Public Right-Of-Way Applicant pg.12 /Pole Banner Applicant pg.15 See Special EventF&e Schedule for cost detail 3-16 PLANNING AND ZONING YES NO 9.Tj]•Are you confident that your event is in the City of South Miami limits? (Please note:thatitisthesole responsibility ofthe applicant to ascertain the location is within the city's limit.You may call the Planning &Zoning department at (305)663-6326 ifyouhaveanyquestion®.) 10.•R_Will yoube hanging any banners over public streets?If yes,please 'complete the HangingBannerApplication. (Please note:that all requests for banner over public streets must be reviewed and approved by the City Commission,which meets only twice a month.) 11-Ej_•Have you notified the event location neighbors about your event? Hanging Banner over Street Applicant pg.14/See Special Event Fee Schedule for cost detail PARKING DIVISION. NO Will yoube renting any City parking meters?Ifyes,howmany (Please note:that if you are closing or interfering with any right-of-way that includes parking meters you are required to pay the meter fee as well.) Doyou have enough on-siteparkingto accommodate your event? Will your event involvethe use ofashuttleand/oralternateparking sites? Parking Meter Rental Applicant pg.13 /See Special Event FeeSchedule for cost detail CODE ENFORCEMENT '" YES NO 12.IjS • 13.s d 14.•% YES NO 15i JE_J •Will y°u be having any music and/or loud sounds during your event? 16,•£3 Will your eventbe starting before 8 a.m.? 17>/?3 EH Will your eventend after 11 p.m.onaweekday and/or 12 a.m. weekend? PARKS AND RECREATION YES NO 18.£3 •Will this event take place in any of the South Miami City parks? (Please note:A rental fee will be applicable ifa City Park is being utilized. Reservations are made through the Parks &Recreation Department (305)668- 7232), 19,JS3 Q Will this event require the use of any Parks equipment or staff? 4-16 SITE P__AN/SKETCH Amapoftheeventsiteis required and should indicate event layoutwith proposed attractions,recommended street closures,parade or run/walk routes,etc.Please draw you map onthe space provided below,or attach yourmaptothe application uponsubmittal The following must be identified and labeled: L Event Site Oabel streets,building,eta)3.Canopies,twits,stages 5.F«icing^Barricade?x-x-x 7.First aid facilities + 2-Routes (races,parades,etc.)•_•"^"_•4.Restroom facilities R _6._Off duty police officers P 8.Parking Area PA r=5_ o Kids fun ZOfUt _£_ itnT wi'fth SeaitnJ ^doA Vendors 5-16 X? 4_. 6291 WS —_j 6381 \ f a o to o (0 o to o o to § to o I o—JCMtojIOtoj—' I © u> to o s tO —•s o to to ._. I_ fg|5 Ui S8 SIto|tojtoJ r'""•* o o o s s o o o S g s g to £to IO to £r>-r^ to to to _to to N.> O 'O j O 1 o toto!toj <o O I O :O to I to |_• 6255 -|JIJ^I/^ // CO *°/S /§/I/'6290 !"///*// /& M f 6259 ! JZs \ 6290 EC0_ i c_ o I o „_J T~".i I 'VVi NOTraCAHON /PEIHION Event Name:Event Date: We,the undersigned businesses and/orresidents,have been notified of street closures associated with theeventnotedaboutonsaiddate,andherebyagreeor disagree tothe closure(s).Wearealso awarethatthisresponsemaynot effect this application being approved or disapproved. ^»r-i .k»s\te _Tf ii -^irsi-tfftflfloi-vm Approved __3.Disapproved LJ iD__£__•&?•?****~zoiyisvtrtid]Approved D_J Disapproved LJ <giV^%^tift <nX(D<Cfc&GH Approved (___jpisapproved LJ S1slif~W ~l%(rfbi-~r)\b I__J DisApprovedL_J Disapproved LJ Approved4__J Disapproved LJ D^gU<W. S-6>-en piVH4't-e S^jfr Approved L&?6feapproved L_J iCS^DisaApprovedLVTisapproved LJ UeJi5_ct 5921 sH _#_tfW3-63&7 l!I_/Di&Approved U_flDisapproved l__J i_Z3d }Jf^X fL \i^j> 5/\Z$4*rf*&WrVMW Approved El Disapproved LJ ^r;=T •JPT7'A%^>^Approved l_i_rDisapproved I I / s^u'& 6-16 GENERAL MQUIR1_MENTS Section s When marking any public street,curb arid/or right-of-way no permanent marking substancemaybeused. All marking agents mustberemoved immediately afterthe completion oftheevent. v BarricadesshallrequireanadditionalrentalfeeestablishedbythePublicWorksDepartmentifaCity Sponsored Event If not sponsored bythe City,thenyoumustrent barricades througha barricade company. s Nopegs,stakes,or anchoring devicesshallbe driven into theconcrete,asphalt,or City hardened right-of- way. s Map ofrouteorsiteplanofthescheduledevent including allstationsanddescriptionsof activities. s Anytemporarycoverforstationssuchasacanopyshallbeflameretardantandapplicantshallprovide proofofsuchcertificate. •Review ofapptent-s-pa&er work to note location,any foodsale^volume,of noiseftnusic arid duffifyn. s 72hournotice given to all merchantswhosestreet would beclosed. Please initial Section II *In the event ofa parade,apermitfromtheSouth Miami Police Department must be obtained. s If Police service for traffic and/or crowd control is required,arrangements will be made through the City of South Miami PoliceDepartmentfor off-duty Police officers.ThePoliceDepartment will determine the number ofofficersrequired.{Please be aware that costs might change onayearlybasis). ^Cade E^sash event to nrake surethatall codes andregulations are being adhered to, ^All oafkiftgfes^ >Public iiabilltv Insurance coverage certificate naming the Cltv of South Miami as an additional insured for the time;date,place and name of the event in the amount of51,000,000 is required prior to the event! *Barricades:The average hourlyratefor 125 Barricadesforone ffl day usage isapproximately $180.00, Please initial Section >Specific Requirements:All orqanizatidrissponsoring special evetits using public property or public :sfeee$s wjtftih the City ofSbutfi^Mfamt must receive prior approval toy reSofuficki ftom the Si&uthMaml City •Cdmmfe^ion,The fesolutton piust irielude the^eStlhiafed relrhbiitsement amountto be Paid Ifel^Clfo:far- aril Clfyr^nt^Bses end dity^e^eriditiirg^assdciiated Vvlth the^bidith^Bpecfel event. Tfie adopted rteotutfoh mav alsfr sbecfe m addftjonat mohetafv.Gbntribufioh^be made bv the cmfefifeatfon i<3 fe6ife:-the msoluten shafljspecifv How the additronal monetary tidfttflbuttoh fe-to-be usecj bv the City. s A majority voteof approval (one-month in advance)bvthe City Commission will be required for large events. ^DepositofSixHundredDollars ($600.00)to defray costof litter clean-up,must accompany application, plusa permit feeof $60.00,If clean-up isnot required,deposit maybe refunded.The litter deposit may differ depending upon the event ($100.00 will be retained bythe City asan Administrative processing fee deducted fromthe $600.00 deposit). *tPtea&a be aware that rates shall increase on a yearly basis,due to cost of living increases!, >For Grant Recipients:Payment 6f these charges couldbe deducted Item the^^d^dnatedamnt amount approved bvthe City. *Public Works -The average hourly rates are approximate $40.00 per non-subervising employee,per hour, and$45.00for supervising employee,per hour. Please initial 7-16 INDENCSfmCAHON AGREE3VDENT THIS AGREEMENT ("Agreement")is entered into by and between .§QlfrV\[La^yi %\a^GA\vm\k^ifs ("Applicant'')>and the City of South Miami ("City")on the date on which the last ofthe Parties executes this Agreement (w^dd, RECITALS WHEREAS,the Applicant has submitted a Special Event Permit Application to the City for (event title) IV kAU^UwtsL;ffrmf/i/)Rsfr/ttJ &:Kl(xp5eY\h(M,p{Cam^u*)^flJtl(location!on (date(s))W..J^/i V*yoy\("Special Event");and WHEREAS,pursuant to of the City's Code and the City's Special Event Regulations,the Applicant must execute an indemnification and hold harmless agreement protecting the City from any and all claims which may arise out of the Special Event NOW,THEREFORE,in consideration ofthe matters recited above,the mutual covenants set forth herein,and other good consideration the receipt and sufficiency of which is hereby acknowledged,the Parties hereby agree as follows: L The above recitals are true and correct. 2.Applicant agrees to indemnify,defend and hold the City,its officers,affiliates,employees,successors and assigns, harmless from and against any and all such claims,suits,actions,damages,or causes of action arising asa result of the Special Event,orof the condition of the site on which the Special Event is held including any personal injury or loss of life,or damage toor loss of property,and from and against any costs,attorney's fees,expenses or liabilities .incurred inandabout die defense or settlement of any claims,andthe investigation thereof. 3.Permits for Special Events must fce on event site atall times. 4.No Street shall be closed without authorization from the City of South Miami Public Works Department and Police Department 5.Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT),Miami-Dade County standards andany additional requirements bytheCityof Sou*Miami Public Works Department and Police Department 6.Event areas shall be restored to equal or better condition than they were before theeventstarted. 7.Ifall restoration workisnot performed within 30 days of work completion,the City of South Miami Public Works Department may restore the event areaand charge the applicant forthecostof restoration plusa minimum of 15%for administrative feeand any additional incidental fees. 8.Applicant mustpayallfeespriorto.thestartoftheir event(s). 9.Applicants that receive approval fortheireventmore than thirty (30)days in advance shall notify theCityof South Miami Special Event/Marketing Coordinator atleast forty-eight (48)hours priortostartoftheirevent. 10.Any damage toprivatepropertyshallbe restored toits original condition orbetterandasacceptedbythe Owner. IN WITNESS WHEREOF,eachofthe parties hereto has caused this Agreement tobe executed and sealed byitsduly authorized signatories)onthedatesetforthbelowandnotarized. •Uurtf.&hn l&ny/y T),rrrhr , PRINT NAMEARPLICANT .APPLICANTS TITLE l^/J>--"I A --"7 i)'. APPLICANT SIGNATURE DATE: Subscribed and sworn before me,this ________---—••• _2~__.dayofr__x T-OVU ,a p^—"_ro_»nasola i Notary Public in and forNA^^r-tex-l <$'£*&Jz.commission #ffi31213 Courty-Statepf ^\pr^^\%?&?#expires June Signature (NOTARY PUBLIC) DATE: I,„;;;•iinr"nnHd-toWS-Vto. 8-16 DIIPARIMENTAL APPROVAL SHEET REVIEW BY CITY OF SOUTH MIAMI DEPARTMENTS:Eachdepartment will provide estimateofnumberofpersonnel required from theirdepartment to provide appropriate services for this event,along with anestimateofcostto applicant OFFICE USE ONLY:•_.. Authorization Signature:Date:_ Comments/Conditions: Authorization Signature:• Comments/Conditions: Authorization Signature:^ Comments/Conditions: Date: Date: Itll^^ Authonzation Signature^Date: Comments/Conditions: Amount:$ Amount:$......, Amount:$ 'Amouht:$. Authorization Signature:.u__^. Comments/Conditions: Authorization Signature: Comments/Conditions: SPECIAL EVENT DIVISION USE ONLY: Event Name: No.of Days . Remaining Til Event: No.of Approved Dep. Comments/Permit Conditions: CITY MANAGER OFFICEUSE ONLY: Comments/Permit Conditions: Authorization Signature: Date: Date: Date: No.of Disapproved Dep. Amount:$ Amount:$ Permit N0:_ Resolution NO: "Total Estimated Cost $ Review&Final Approval Date: 9-16 _____ After submitting your applicati^'iQle! you must obtain one or morej^|^•jjfej complete and will delay the a^irowalpri ^f#iej|>pei?ial Event Committee that no longer be considered For your benefit,BE SURE *$b,.tdmw each ajfee_tion be|i^dtr|his page and complete the application if necessary or ^W^^^^ft^^f <&$&plication "If not-applicable", to insure that your application%w;i|l%a^in-l^^^m%nt^tiSe for the committee and/or departmentevaluationyour reqi Application For: Off-Duty Officer Parking Meter Rental Right-of Way Usage Pole Banner Hanging Banner Refund Request 10-16 MP HI CITY OF SOUTH MIAMI POLICE DEPARTMENT 6130SunsetDrive,SouthMiami,Fl 33143(305)663-6301 'Extra-Duty Police Officers Application South 1VI latnl F 1 o b«I <1 n All-oraeflca Cliw A police officer for employment that is indigenous to their law enforcement authority commonly referred toas "Extra-Duty" employment The following policies and procedures must conform in order to schedule a police officer for employment on a temporary or infrequent basis: >The South Miami Police Department shall be the final authority in determining the minimum number of officers required to police a particular event If more than three officers are hired,a supervisor must also be hired.The City Manager Office and South Miami Police Department will determine the supervisor to officer ratio for larger events. >The Applicant will be required to compensate the assigned officer for a minimum of three (3)hours even if the event isofa shorter duration.Currently the rate for Extra-Duty Police Officer is $40 per hour &$50 per hour for Supervising Officer,plus a $3.00 charge for radio usageforeach officer. >The Applicant must compensate the officers)for their services at least one (1)day prior tothe start of the scheduled event that the officer(s)will be assigned to.No monetary payment will be accepted.No payment by exchange of goods or services is acceptable. >If,during a scheduled event,the Applicant determines that he/she needs to extend the time an officer(s)works atthe assignment,the Applicant sh'all compensate officers)for a full hour worked if the Officer®works for more than 20 minutes and/or less59 minutes beyond the regularly scheduled time oftheevent >Applicant must notify ofa cancellation request ofan Off-Duty Police Officer forty-eight (48)hours prior tothe scheduled dateofservice. Failure todoso will require theApplicant to compensate theassigned officer for a minimum ofthree (3)hours. APPLICANT.[NPOgMATlON Business/Organization Name ApplicantName Business/Organization Address Phone Number E^ENTINFQRI^TIQN n On-Site..Qgntact Pers 1AUC jttonii,&mJu feWi Name of Event I \'i#'\n msmrn O -AAAtlvvL-t ft 33K3 City State Zip Code Fax Number E-Mail '~J- 3^.>f?r,*Zf7 Cellular Number Event Location ^a^i -bprv\ -Cstwffi TypeofEvent Gibzer^Mv,(Cox/hum h^Odr H-fl^(j &0 Anticipated Attendance 1acknowledge andaccept financial responsibilities to pay all costs and fee9 associated with this request form prior tothe service date(s): Applicant's Signature Date FOR OFFICE USES ONLY: NO.Office:: COMMENT: [~1 APPROVED AS PRESENTED •.DENIED •APPROVED WITH CONDITION 3K NO.Radio:X NO.Hours POLICE DEPARTMENT SIGNATURE CvVS W{\}Muv<&t$11-16 DATE Estimated Total Cost CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT 4795 SW 75lh Avenue,Miami,FJ 33155 (305)668-7205 Fax (305)668-7208 Application to Conduct A Special Event Function on '*^00y Public Right-of-Way NOTE:ALL FIELDS SHALL BE FILLED.No action can be taken on this application until ail questions have been answered.As set forth in Ordinance No.21-09-2013;temporary fuii roadway and sidewalk closure (NO SINGLE LANE ROADWAY CLOSURE PERMITTED)for special events,eight (8)hours max.Schedule of fees is attached.Use blank paper if you need additional writing space.PLEASE PRINT clearly,except forsignature, Contact Information:^ %\JM*iW^/(lack fjulkvul4ffiV*foAi^t/Wi l&\)n I^lA/ Business/Organizatfon Name £L Authorized Representative Name 3g>>^3 Business/Organization Address City State Zip Code Phone Number Event Information Event Name Project Location Event Date(s) Event Start Time Event Setup Time Fax Number E-Mail •MUC*vUmilL j^/m^L QzkvAy.(J/n^fk&iJe Cotlnon.8cH\fJ.VWrnu^lU Center \\ 1 l^Vc^T]Event Day(s)ca\\j^/x^Type of Event Q&^ir&J' f pm)Event End Time 'f)(am /pm)Anticipated Attendance tj5Z>-koO (am /pm)Total Duration (include setup)G>h/SIpm)Breakdown Time 6 I HEREBY REQUEST A PERMIT FOR THE FOLLOWING: AnticipatedeffectsonvehicularandpedestriantrafficduringProject Maintenance oftrafficprovisions arespecific(includesketchifnecessary): The following documents have been submitted with this permitapplication:'•* Siteplan/sketch ofevent.Clearlydefine boundaries andlinearfootofroad closures. I I Maintenance of Traffic (MOT)for vehicular and pedestrian traffic during event "In signing this application,I understand that separate City and/or County permits may be required for ftfe project Furthermore,Iam amre that I am responsible for ensuring that the project is completed in accordance with the plans and specifications as stipulated in the permit approval conditions.Aswellasacknowledgethatanyright-of-way closures will require at ^ptj^t off-duty officer,public works employee and barricades" Uuu¥*hn J^~^~""~~._IV MU DATE FOR OFFICE USES ONLY:Permit No: Approved/ Disapproved By Date c O O Permit Fee Comments 12-16 CiTY OF SOUTH MiAMl PUBLIC WORKS DEPARTMENT 4795SW 75th Avenue,Miami,Fl 33155 (305)668-7205 Fax (305)668-7208 Public Right-of-Way Schedule of Fees ii nil Ordinance Item Measurement Fee ,r :;•;•...••:_A^^ PERMIT FEES Minimum permit fee Permit extension fee,for $150 60 day period $150 PERMANENT TRAFFIC BARRICADE, GUARDRAIL AND GUIDEPOSTS Each 100 LF or fraction $85 TEMPORARY FULL ROAD AND SIDEWALK No single lane roadway CLOSURE closure permitted. *For special event 8hr. period max.,incl.set up Per linear ft.of road, time.Excludes city events rounded to the next and events funded by the higher whole number in • city.ft,per day $0.25 TEMPORARY SIDEWALK CLOSURE Each 25 SF or fraction $75 Permit requires French barricades along curb or EOP*Maximum permit fee $10,000 TEMPORARY STAGING Flat Fee per day forfirst AREA,CRANE,TRAILER,5 days $200 TRUCK ON THE RIGHT-Every five days or OF-WAY fraction thereof after $300 MAINTENANCE OF Intrusion into and/or TRAFFIC (MOT)using one-way lane Roadways withtwo-way $100 traffic $200 Detour,per direction $100 Sidewalk intrusion,each $100 WORK WITHOUT After the factpermitfee: PROPER PERMITS For any work performed AND/OR INSPECTIONS without proper permits Permit fees And/or inspections quadrupled Minimum,per day $1,000 PUBLIC WORKS HOURLY RATE Non-supervisor $40 Supervisor $45 13-16 ;.x *Wm":£,CITY OF SOUTH MIAMI PARKING DIVISION V;~^-.V/6130 SunsetDrive,South Miami,Fl 33143 (305)668-2512 Fax (305)663-6346 "Parking Stalls/MetersRentalsApplication PursuanttoSection15 C-l (a)(2)(b)of the?CodeofOrdinance,"Rental Fees for Public On/Street curbside spaces (Parking space)are $25.00 per space per day,seven days per week based ontwenty-four (24)hour use". Business/Organization Name Applicant Name South MlamJ F1 o r I <t a Business/Organization Address City State Zip Code Phone Number Name of Event Fax Number Purpose for utilizing parkingmeters; E-Mail TypeofEvent; Number of On/Street curbside spaces requested: NumberofDay's Start ^curbside spaces desired:;Time; a.m.end p.m.Time: a:m.: p.m. Applicant's Signature FOR OFFICE USES ONLY: (If necessary,please attachadditional sheets) I herebycertifytheabove information istrue,correctandcompleteasofthedateofthissubmittal.It isunderstoodthat thisapplicant will bereviewedandmaybeadjusted periodically byCityStaff;ifany information should change that I shall amend or supplement thisapplication within five business daysofthechange. Date Permit No: I |DENIED •APPROVED AS PRESENTED •APPROVED WITH CONDITION NO.Meter Days;:at NO.Meter:3C Daily Fee:t Comment: $ PARKING DIVISION SIGNATURE DATE Estimated Total Cost 14-16 ""**:'«•;CiTY OF SOUTH MIAMI PLANNING &ZONING DEPARTMENT 6130 Sunset Drive,South Miami,Fl 33143(305)663-6326Fax(305)668-7356 Hanging Banner Over Public Street Request Formfor Special Event South Miami Florida ftiHtottftttteity Application for the purpose ofrequesting approval to display banners over public streets promoting events as set forth in Ordinance No. 10-07-1911;LDC Section 20-4.3(N).Complete this permit application form and submit the application to the Planning &Zoning Department located in the Sylva Martin Building in front ofCity Hall.This application must be submitted at least 30 days prior to the event data An application fee of $300 must be paid at time of submittal.If approved by the City Commission,this fee covers installation and removal of banner.If approved,take the permit and the banner to the City's Public Works Department located at 4795 SW 75th Avenue Miami,FL 33155,at least one week prior tothe installation date.The Public Works Department will install and remove the banner on the dates specified bythe approved permit Name of Nbn-for- ProfitOrganization _ Organization Address Authorized Re presentative Name Event Name: Approximate InstaitationDate Requested Banner Location Requested: ORGANIZATION Phone No? Rep.Title Event Date:Event Type: thru I |5800 Sunset Drive Q 5880 Sunset Drive Briefly describe event forwhichyouwishtodisplaya banner in South Miami: >"Applicant understands that Ihe Banner installation is 10-14 days before the advertised event day. >Installation and removal dates are based on workload.The City is not responsible for the condition of the banner during this period. >Applicant agrees to pickup banner within seven (7)days after the event.The city may discard the banner(s)after the specified period. >Banner Specifications-30ft X34ft wide,60ft of V*(half)nylon rope with hooks and the banner must vents. Applicant's Signature Date PLANNING &ZONING OFFICE USE ONLY: >Illustration of banner showing height,width ofthe banner,and lettering SUBMITTED RECD BY:INITIAL • >Copy of liability and/or property damage insurance required • >Application fee $300 (per application)a City Commission Approval Resolution No.Comm.Date: Comment: 15-16 tr CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT 4795 SW 75,h Avenue,'Miami,Fl 33155 (305)663-6350 Fax (305)668-7208 Special Event Pole Banner Application South ftftiamS V 1or1<la This application must be fully completed and submitted with REQUIRED attachments such as:copy ofa public liability insurance policy andcopyofthe design with the banner dimensions listed.The $300 per10 poles feealso include the installation and removal of banners. ORGANIZATION HOLDING EVENT Business/Organization Name Business/Organization Address Phone Number EVENT &BANNER INFORMATION EveHtNanie: Event Location:- Fax Number City Authorized Representative Name E-Mail State Event Date: Event Type: ZipCode Approximate Installation Date: Banner Size/Dimension: thru Total Duration; Pole Banner Description: Street Name Cross Streets , gpB««»p« Side of Street mm lot^^it^r ef^fes^Piftte^ >Applicant understands that the Banner(s)installation Period Is an estimate,Installation and removal dates are based on workload. >Applicant agrees to pickup banner(s)within seven (7)days after the event.The city may discard the banner(s)after the specified period. >Applicant understands the installation locations)are approximate locations).The in^teton to??atfen{6)i8/afebase<i on #eayaj|abl%and degree of difficulty.The City is not responsible for the condition of the banner(s)during this period; The applicant agrees toholdtheCityofSouth Miami,freeandharmless from all liability thatmaybeadjustedagainstit andtoreimbursetheCityforall expenses of litigation inconnectionwiththedefenseofclaimsassuch liability andclaims mayarisebecauseofnegligenceinthe performance ofthe operation,service,oract for which thepermitwas issued" PRINT NAME APPLICANT SIGNATURE FOR OFFICE USE ONLY:Resolution NO. •APPROVED AS PRESENTED I 1DENIED 1 IAPPROVED WITH .CONDITION Permit No% Installation Date: Comment: Removal Date: PUBLIC WORKS SIGNATURE Work Order NO. DATE 16-16 DATE Estimated Total Cost CITY OF SOUTH MIAMI .SPECIAL EVENTS/MARKETING DIVISION 5800SW66 Street,South Miami.Fl 33143(305)663-6319Fax(305)668-7386 ,Special Events Clean-Up Deposit Refund Request Application South IVXlaral Florida WmmMXSKM In orderto receive your clean-up deposit,(ora portion thereof),youmust complete and retum this form totheSpecial Events / Marketing Division,nosoonerthan twenty-four (24)hoursafter your event The Deposit ofSix Hundred Dollars ($600.00)isto defray costof litter clean-up.If clean-upisnot required andyoureventoccurs without anycitydamagesand/orcostlyissues,$500ofyour depositmaybe refunded backto you.A $100,00 non-refundableadministrativefeewillbedeductedfromthe$600.00 deposit. Event Name Event Location Event Date(s) Event Start Time jAul flt/vuy,E^(^|fehW r u Qsurj)Event End P p.m.Time p«y w Sihjnl<l*~Type Qf Event fc s\^J *5 (m)Total Duration (j WdS did you^utlifeesetvipes ofiheeity of S^uth Miami :for cjeah-upt were unscheduled PoliceOfficer called outtoyour event? were there any damages to any cityand/orprivateproperty? have youpaidalltherequired fees associated toyour event? Comments,problems and/orsuggestions (if any)*. IfRefund Request Application isapproved,wouldyou like thepaymenttobe: Refund to: (Full Name &———•-~—— Mail Address): • Mail Check • n n n D "In signing this application,I understandthatRefunds will notbeprocessed until this form hasbeencompletedandsigned offbydesignatedCityDepartments,If anycostincurredis outstanding,it will bedeductedfromdepositandthat I will be held responsible forany overages." Applicant's Signature FOR OFFICE USES ONLY: PoliceDepartment _ PublicWorksDep. Parks &Recreation Code Enforcement __ Planning &Zoning Parking Division Total Amount Deposited:$_ Total Amount Returned:$ Finance Department Authorized Signature:^ CITY:MANAGER OFFICE USES ONLY:" City Manager AuthorizedSignature: Date: Date: Date Date Date Date Date Date Date ApprovedL |Denied |[Amount Due:$_ ^Approved]|Denied ||Amount Due:$_ _Approved)|Denied [|Amount Due:$_ mApproved ||Denied |IAmount Due:$_ _Approved]|Denied ||Amount Due:$_ Approved!|Denied I jAmount Due:$_ FINANCE DEPARTMENT USE ONLY:Q~KrtU.ro Deposited Q Return Portion Q Outs^ndiris -Stride AmountofServiceRendered:$_ TotalAmount Owned:%_ Date: Review &FinalApproval Date; 1746 w*> South1'Miami THE CITY OF PLEASANT LIVING Special Events Division 5800 SW 66 Street South Miami,FL 33143 TO: MLK REMIX COST ESTIMATE DATE:12/13/2016 CITY SERVICE RENDERED QUANTITY PRICE Staff -Stage Set-up /Breakdown 2 Staff-6 hours $516.72 Stage Rental Fee 1 $150 Staff -Clean-up 2 Staff-3 hours $258.36 Large Murray ParkField @ $50/hour 6 Hours $300 Multi-Purpose Room @ $55/hour 6 Hours $330 Arts and Crafts Room @ $55/hour 6 Hours $330 Total Amount Due:$1,885.08 TheSecurityDeposit will bereturneduponpaymentoftheabovementioned City servicesrendered. Please make checks payable to... City of South Miami 6130 Sunset Drive South Miami,FL 33143 THANK YOU!