4THE CITY OF PLEASANT LIVING
To:
VIA:
FROM:
DATE:
SUBJECT:
BACKGROUND:
AMOUNT:
ACCOUNT:
SUPPORT:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
Kelly Barket Jr., Director of Public Works
Agenda Item NO.:E, July 12, 2016
A Resolution authorizing the City Manager to pay for the emergency
repairs made by Universal Diesel Electronic, Inc. for Trash Truck #21-43.
Trash Truck # 21-43 was in need of a complete refurbishment of the
engine. The truck's engine needed to be broken down in order for the
vendor to properly diagnose the problem and provide a cost of materials
and labor for the purpose of providing an estimate. Unfortunately the
vehicle is then inoperable and should not considered be towed for a
number of reasons, including the fact that parts may be misplaced in
transfer. Therefore, it is unfeasible to obtain another quote and major
repairs of the engines are a rare occurrence.
The trucks engine repair included injectors, pistons, piston rings. main
bearing. cylinder walls and seal of the front timing cover.
This City's fleet of trash trucks is now limited. and the Public Works
Department is now operating without a back up unit.
The order for replacement parts had to be expedited to ensure timely
delivery. Due to the change in Commission Meeting schedule. the order
was placed prior to Commission approval.
$9,420
Account No.: 001.1760.519.4680 has a current balance of $23.742.
Quote
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RESOLUTION NO.: _________ _
A Resolution authorizing the City Manager to pay for the emergency repairs
made by Universal Diesel Electronic, Inc. for Trash Truck #21-43.
WHEREAS, Trash Truck #21-43 was in need of a complete overhaul of the engine; and
8 WHEREAS, the truck's engine needs to be broken down in order for the vendor to
9 properly diagnose the problem and provide a cost of materials and labor for the purpose of
10 providing an estimate or a quote. Unfortunately the vehicle is then inoperable and should not
11 be towed for a number of reasons, including the fact that parts are always lost in transition.
12 Therefore, it is impractical to obtain another quote and major overhauls are a rare occurrence;
13 and
14 WHEREAS, the truck's engine repair included injectors, pistons, piston rings, main
15 bearing, cylinder walls and seal for the front timing cover; and
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17 WHEREAS, this City's fleet of trash trucks is now limited to one operating truck since the
18 engine of the vehicle in question is inoperable and the second back up unit was dead lined and
19 the Public Works Department now operating without a back up unit; and
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21 WHEREAS, the order for the replacement parts had to be expedited to ensure timely
22 delivery. Due to the change in Commission Meeting schedule, the order was placed prior to
23 Commission approval.
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25 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
26 CITY OF SOUTH MIAMI, FLORIDA:
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28 Section 1. The City Manager is authorized to pay for the emergency repairs in the
29 amount of $9,420 made by Universal Diesel Electronic, Inc. for the repair of Trash Trk #21-43,
30 charged to account number 001.1760.519.4680, Motor Pool Account with a current balance of
31 $23,742.
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33 Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is
34 for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding
35 shall not affect the validity of the remaining portions of this resolution.
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37' Section 3. Effective Date: This resolution shall take effect immed.iately upon
38 enactment.
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PASSED AND ENACTED this __ day of ____ --', 2016.
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ATIEST:
CITY CLERK
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
CITY ATIORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Welsh:
Commissioner Edmond:
Commissioner Liebman:
Commissioner Harris:
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PLEASEREAD CAftEF.ULLY. CHE<;K ONe' OF THE UNiVERSAL DIESEL ELECtRONICJNC' , " ,MOnIhJ ..... wammIy
STATEMENT8 BELOW, AND SlGN: 11280 NW SOUTH RIVER ,DR --CIft GIl Po'" and lObar unless
, . JUNOERSTAND THAT, UNDER STATE lAV'I,lAM " MEDLEY FL ~3118 'oIh~ IP8CIIIe'ct
eNTITLED TOA WRITTEN ESTIMATE If MY ANAL-BILL '(305J 883-2010 InItnC(ed Faym",fMeltic»d
':''MU: WCCJ;ED'S100. ' .. (786) 50.6-0077' ~D CHECKD YlSA.C MeOAMEXO , _,I,R_qUEST A WRITIEN eSTl~TE, ' ' ' , bma:
, • I DO NOT'RcQUEST,A VVRITTEN E$TlMATEASl.O.NG 1-__ ~:.;MVR-=,~,~~6.;;99~, l~::Ir .. :--+.:Da==,,,,,=:-====,,=::--_""I' '
: AS THe REPAiR OOSTOO NOT EXceED $_1'HE Han\t:F~" F70Jllt n,,..' ftapOI8dCompleftoft'Da1II:
,'SJilp.MAYNOlEXCEEQTHlSAMOUNT\IUITH¢.UTM~,....' ':, ' ,~Ph: ..
, yMrrrEN OR. ORAL APPROVAL, 'cftv: Sfate:~: WOlle PIii XJ~ 51'1 €J~Ji'S "
" I DO NOTREQIJeST A WRITTEN E,SlIMATE.
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