3THE CITY OF PLEASANT LIVING
To:
VIA:
FROM:
DATE:
SUBJECT:
BACKGROUND:
AMOUNT:
ACCOUNT:
SUPPORT:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
Kelly 8arket Jr., Director of Public Works
Agenda Item No.: '3 July 12, 2016
A Resolution approving of the emergency repairs made by D' Cooler
Service & Repair for the installation of a new AlC unit at the O'Farrell
Learning Center and authorizing the City Manager to pay for the repairs.
The AlC unit at the O'Farrell Learning Center was in need of an
immediate emergency replacement. The facility maintained extreme heat
and school staff and vendors had to vacate the building.
The order for a replacement unit had to be expedited to ensure timely
delivery. Due to the change in Commission Meeting schedule, the order
was placed prior to Commission approval.
$5,400 ($5,000 charged to 001.1710.519.9920 & $400 charged to
001.1710.519.4670)
Account No..: 001.1710.519.9920 has a current balance of $5,000.
Account No.: 001.1710.519.4670 has a current balance of $19,353.
3 Quotes
D' Cooler Service & Repair $5,400.00
Florida State Refrigeration $5,687.00
GARP Construction Group $5,689.99
RESOLUTION NO.: _________ _
2
3 A Resolution approving of the emergency repairs made by D'Cooler Service &
4 Repair for the installation of a new AIC Unit at the O'Farrell Learning Center
5 and authorizing the City Manager to pay for the repairs.
6
7 WHEREAS, the AIC unit at the O'Farrell Learning Center was in need of an immediate
8 emergency replacement; and
9
10 WHEREAS, the facility maintained extreme heat and school staff and vendors had to
11 vacate the building; and
12
13 WHEREAS, the order for a replacement unit had to be expedited to ensure time
14 delivery; and
15
16 WHEREAS, due to the change in Commission Meeting schedule, the order was placed
17 prior to Commission approval; and
18
19 WHEREAS, three quotes were obtained and D'Cooler was the most responsive bidder;
20 and
21
22 NOW, THEREFORE, BE IT RESOLVED THE MAYOR AND CITY COMMISSION OF THE CITY
23 OF SOUTH MIAMI, FLORIDA:
24
25 Section 1. The purchase of the emergency repairs in the amount of $5,400 made by
26 D'Cooler Service and for the installation of a new AIC Unit at the O'Farrell Learning Center is
27 hereby approved and the City Manager is authorized to pay for the cost of these repair and
28 charged to account numbers 001.1710.519.9920, Building Maintenance Acct. with a current
29 balance of $5,000 and 001.1710.519.4670, Building Maintenance Acct. with a current balance of
30 $19,353.
31
32 Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is
33 for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding
34 shall not affect the validity of the remaining portions of this resolution.
35
36 Section 3. Effective Date: This resolution shall take effect immediately upon approval.
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PASSED AND APPROVED this __ day of ____ -', 2016.
ATIEST:
CITY CLERK
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
CITY ATIORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Welsh:
Commissioner Edmond:
Commissioner Liebman:
Commissioner Harris:
· ----------_ .. _--_._-_._-------------..,,-,...-------------'---
D·'c: " ..... "D:: ".'. ·0/'::. i __ . '~Iirll., , , ,: /.1 ,:. ,I',,: .. ;'L.,,'.:=/ .... Invoice, N~ 01858
LIC.II647~18-4 S ,ERV'l CE&'R!'F'A'I' R
~ A/C*ICE MACHINE * REFRlGERATOR * 24 HOUREMERGENCY SERVICE *
~ 5331 SW.153Ave;Miami,t=1331.85 78!6-39'5-5608
Name: __ ~~~~~--__ ~----__ --__ --__ ------------~
Address: ~~'"""-""""~"--I
State: ~L-
fc
SIC,
• P&L
PRICE
SUBTOTAL
~ a.OD TAX ESTIMATES COS" OF REPAIR: · I'AuUlOrlzeServlcoRepair
$ S.400,<X))(~--:""'", ~', --~-h' -
r I havo boon Olvoll all ~8\1n1l1hl of ttlpalre, nnd wll . my
TOTAL
O L#. elgnlilute oliOI/o IIIU\IIorlzo sortlSce ropalr to bo pdrlormlKf 1..;:::;:':;:::;:;::;:==========-...:1 "IPtl~lI~otod,'. . DEPOSIT ChucktlPaV'l'lblo lo' U\or\lby,~ccopt I1Il\lvo.parfllnl\Etd8e~IQQ 118 be.If',Il. F.;..;;.;;.;..;...+-----i
I . ~.. . " .8nU~faowry lind nclinowlodgl.l ihatoqulpmonthnoboon [) Cooler Service and Re alrl$20Char09rcrRclu!~CMtU) le~I~.OQ()d c)/Jn~IUot1 BALANCE
GUARANTEE
\'/0 uuorPflleQPII PLlrts Insmlloll bV UD 1I0ulnsisOMCO 1al1uro for n porlod 0'00 dllYo IfQmllbovo d~to. No guamnlaoo\1 Bny nl!lber,U'.$~ aod plastlo pn,IIIi I..lIbor ohall bo
elulmet! nflcr ~O d(lyA 01 repair. clWlm~loe Void II mercllllJ1dl~o hllI1o~l!d from plGmlaol o! orlglnal repair. PISMO tlOtOl thElIlIi~o Chargea covat U,ls.poolflc repair Job only.
Our nuaranles doo~ nol. Qf COllOID apply 10 nny portion 01 your eq\llpmo-nl on which wa have nal pllrformod ICl'\icQ allllis Umo.lf .now ,O'pilfll bacomo nDecuDry In tho Mum
'UI!IY will bo oubJoat 10 olirrooulo, ,al'lo.Dopoalhr nol roru~clQ~Ip, tlolroap0rl1lt!1U (or IQoi\npolla.\l~;Wlllordainogi!j d~I<I}>Ilnc.ul\'CidduG 10 In.ck of replRoomont ports 010.
'nnd nnv dan\oge or Inconvenl~"co .. Ii: CUSTOMER IS IIOT AT HOME WIiEtlAPPOIHTMEIfi' HA81lEEH W~DI1 fOR fREE QuAMNTEE SERVICE, 1<1.I8TOMt:R Will Oil
CIfAM EO FDA I'IASTEO TRIP AT OUR NORMAL TRIP CHARGE RATE; U/frIL11IIS PAYME/fr IS MADE NO FUItTlfEASERVioe BHALL BE REIIDERED BV OUR FIRM IN
l11lU 01' ~IONIE8 DUE U811119 cotn'RACTOILL NOT.RE81'OIl8IBU! FO'HLOOR DAMAGE.
1I0TlCE: WarrantY.Vllil bo honorQ\I Qflly upon 0 proGQnt6Uon or U,ls reQUlpl;
TERMs: I:<\,h, Cho~k ;ncl Credit COlds
CUSTOMER'S ~IONATURE .... ; ___________ _
W/OH ____ _
TECHNICIAN: ___________ _
Client: Head Start
Address: 6825 SW 68 th Street
City: South Miami, FL
Phone:
Fax
Recommendation #1:
Florida State Refrigeration Inc.
Resident/al-Commerclal-Industrial
Refrigeration -Air Conditioning -Ice Machines
2385 W 76 th Street
Hialeah, Florida ~3016
Phone: 786-536-4662
Fax: 786-536-4690
Company: City of South Miami
Representative:
Address:
City:
Phone:
Fax:
Replace condenser unit with new Trane model: TTA120G300FA 10 tons R-22 or 407c refrigerant 208/230 volts 3
phase.
This will include the following labor and materials listed below:
A. Removal and disposal of old condenser unit
B. Crane 11ft new condenser unit to existing stand
C. Refrigerant line connections with new insulation
D. Pressure test and evacuate refrigerant lines
E. Hurricane condenser tie down kit
F. Electrical connections to existing power supply
G. Equipment start-up test and balance
Warrantee: 5 years' compressor 11 year parts 1 2 years' labor
Equipment lead time: 1 day
Job Price: $5,687.00 no taxes
Payment Terms:
50% down payment due upon signature of proposal 40% payment due on delivery of equipment and remaining
10% due upon completion of proposed work.
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to
do the work as specified. Payment will be made as outlined above.
Date of Acceptance: _____ Authorized Signature: ________ _ 6/21/2016
GARP CONSTRUCTION GROUP INC
2357 W 80 ST BAY 4
HIALEAH, FL 33016
(305) 602-0400
garp_construction@live.com
ESTIMATE
ADDRESS
City Of South Miami
6130 SUNSET DRIVE
South Miami, FL 33143
Heart star
....... ~QJ;IXI~·Y:
I •• ,I,i, IJ.;, '.", ,i"., '"
HVAC
Remove and replace old 10 ton condenser.
Installation of a 10 ton 120,000 BTU Trane unit.
Model number TIA120A300FA.
Crane service needed for 10 ton Trane unit on the roof.
Welding of copper lines to new Trane unit.
Connection of existing electrical wires to new 10 ton Trane
unit.
Complete charge of Freon-22 to new Trane 10 ton unit.
Price includes new unit crane and labor
Accepted By
ESTIMATE # 1238
DATE 06/27/2016
5,689.99 5,689.99
TOTAL $5,689.99
Accepted Date