10THE CITY OF PLEASANT LIVING
To:
From:
Date:
Subject:
Background:
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
Agenda Item No.: /0 July 12, 2016
A Resolution authorizing the City Manager to purchase from
Parker Systems, Extended Hardware and Software Warranty for·
fifty (50) parking pay stations at $943.60 per year, per machine,
for an amount not to exceed $47,180.
The City of South Miami in FY 2010-11 purchased 38 Digital Multi-
Space Parking Meters and in FY 2011-12 purchased an additional
12 Digital Multi-Space Parking Meters. In FY 2014-15 the City
Purchased an additional 3 Digital Multi-Space Parking Meters;
which provides for a total of 53 functioning Digital Multi-Space
Parking Meters. The City's Digital Multi-Space Parking Meters are
placed throughout the City's downtown, South Miami Hospital
and SW 41 Street, between SW 58 Avenue and SW 5ih Avenue.
The Hardware and Software Warranty for the 50 Digital Multi-
Space Parking Meters which were purchased in FY 2010-11 and FY
2011-12 have expired and the City's Parking Division recommends
extending the Hardware and Software Warranty for the 50 Digital
Multi-Space Parking Meters. The Hardware and Software
Warranty for the 3 new Digital Multi-Space Parking Meters which
were purchased in FY 2014-15 does not expire till December 30,
2017.
In 2011 the City adopted resolution 203-11-13517 providing
Parking with Spare parts which allows for the parts to be replaced
quickly and efficiently by Parker System's Tier II support operators
without requiring the City to wait till the parts ship from the
manufacturer. The attached support for the resolution provided
the list pricing for the components within the Machines which
most commonly fail. One of the most costly parts that fail is the
machines controller which provides a list price of approximately
$3,250. Not having a Hardware and Software Warranty for parts
within the Digital Multi-Space Parking Meters places an unknown
burden on the City's finances for the cost of each failing part
within each machine. The Digital Multi-Space Parking Meters
Amount:
Account:
Attachments:
operate 7-days a week, 24-hours a day. Considering the machines
are now 5-years older, it is prudent to assume that certain parts
will be failing and this warranty will help provide all parts to be
covered till September 30,2017.
An amount not to exceed $47,180.
001.1410.513.3459, Finance Contractual Services Parking, with a
current balance of $138,069.23.
Resolution for approval
Parker Systems Quote
Resolution 230-10-13264
Resolution 202-11-13516
Resolution 203-11-13517
Resolution 185-15-14524
1 RESOLUTION NO. ______ _
2 A Resolution authorizing the City Manager to purchase from Parker Systems,
3 Extended. Hardware and Software Warranty for fifty (50) parking pay stations at
4 $943.60 per year, per machine, for an amount not to exceed $47,180.
5 WHEREAS, the Hardware and Software Warranty for the 50 Digital Multi-Space
6 Parking Meters which were purchased in FY 201O~11 and FY 2011-12 have expired; and,
7 WHEREAS, not having a Hardware and Software Warranty for parts within the
8 Digital Multi-Space Parking Meters places an unknown burden on the City's finances for
9 the cost of each failing part within each machine; and,
10 WHEREAS, the Digital Multi-Space Parking Meters operate 7-days a week, 24-
11 hours a day and considering the machines are now 5-years older, it is prudent to assume
12 that certain parts will be failing; and,
13 WHEREAS, the City of South Miami desires to purchase Extended Hardware and
14 Software Warranty through September 30, 2017, for the fifty (50) parking pay stations
15 at $943.60 per year, per machine.
16 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
17 THE CITY OF SOUTH MIAMI, FLORIDA THAT;
18 Section 1. The City Manager is authorized to purchase, from Parker Systems,
19 Extended Hardware and Software Warranty for fifty (50) parking pay stations in the
20 amount not to exceed $47,180 from account 001.1410.531.3459, Finance Contractual
21 Services Parking.
22 Section 2. This resolution shall take effect immediately upon adoption.
23 PASSED AND ADOPTED this __ day of ____ ., 2016
24 ATTEST: APPROVED:
25
26
27 CITY CLERK MAYOR
28
29 COMMISSION VOTE:
30 Mayor Stoddard:
31 READ AND APPROVED AS TO FORM, Vice Mayor Welsh:
32 LANGUAGE, LEGALITYAND Commissioner Edmond:
33 EXECUTION THEREOF Commissioner Liebman:
34 Commissioner Harris:
35
36 CITY ATTORNEY
Harrington Resources Inc., dba Parker Systems
974 Cherry Valley Way
Orlando, FL 32828
(407)482-8006
Iynda@parkersystemsplace.com
http://parkersystemsplace.com
ADDRESS
Carlos Marenco
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
SHIP TO
Carlos Marenco
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
QUOTE # 2015-1926
DATE 06/27/2016
.------.. ---------------
ACTiVITY
Extended Warranty
Extended Hardware and Software Warranty for (50)
Digital1T2 Multi Space parking Meters SN: 3000.1039.0733 -
70, 5000.1149.0251 -62. Renews to 9/30/17
QTY
50
TOTAL
Accepted By Accepted Date
RATE
943.60
AMOUNT
47,180.00
$47.,180 ... 00
RESOLUTION NO.: 230-10-13264
A Resolution of the Mayor and City Commission of the City of South Miami,
Florida, authorizing the City Manager to execute an agreement with Digital
Payment Technologies, Corp.; a Canadian federal corporation authorized to
transact business in the State of Florida to purchase thirty-eight (38) Parking Pay
Stations to be placed throughout the City of South Miami, providing for an effective
date.
WHEREAS, The City of South Miami will be seeking financing for an amount
no greater than $420,000 with an interest rate less than 4% for a 5-year term, and
WHEREAS, The City of South Miami desires to cooperatively purchase
automated parking pay stations from Digital Payment Technologies, Corp., using the
City of Fort Lauderdale, contract number 504-10412 tenus and conditions, and
WHEREAS, Digital Payment TeclUlologies, Corp. has agreed to honor the prices
provided to the City ofFt. Lauderdale from contract number 504-10412, and
WHEREAS, these funds are allocated in account numbers 001-1410-513-7110
Debt Services Principal and 001-1410-513-7210 Debt Services Interest budgeted within
2010/2011 fiscal year budget.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The City Manager is authorized to execute a purchase agreement with
Digital Payment Technologies, Corp. for the purchase of thirty-eight (38) Parking
Pay Stations using the pricing provided to the City of Ft. Lauderdale per contract
number 504-10412.
Section 2. This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 19th day of Oct;ober 2010
ATTEST: ~ 'yClerk ~
APPROVED:
J!}JIJd4rl
COMMISSION VOTE: 5-0
Mayor Stoddard Yea,
Vice-Mayor Newman Yea
Commissioner Palmer Yea
Commissioner Beasley Yea
Commissioner Harris Yea
RESOLUTION NO.: 202-11-135J 6
A Resolution authorizing the City Manager to purchase from Parker
Systems a sole source distributor for Digital Payment Technologies,
Corp.; a Canadian federal corporation authorized to transact business
in the State of Florida, twelve (12) Parking'Multi-Space Pay Stations to
be placed throughout the City of South Miami.
WHEREAS, the City currently has thirty eight (38) Luke I units manufactured by
Parker Systems. and
WHEREAS, Parker Systems is the sole source distributor of the Luke I and Luke II
mUlti-space machines, and
WHEREAS, The City of South Miami desires to purchase automated parking pay
stations from Parker Systems, using the City of Fort Lauderdale. contract number 504·
10412 terms and conditions, in conjunction with an increase in price of $12,33 1.00 to
upgrade the system to Luke II, and
WHEREAS, Parker Systems has agreed to honor the base price provided to the City
of Ft. Lauderdale from contract number 504·10412, and
WHEREAS, these funds are allocated in account numbers 301-1910-521-6430 Police
Machinery and Equipment budgeted within 2011/2012 fiscal year budget with a current
balance of $144,000.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section I. The City Manager is authorized to purchase from Parker Systems twelve
(12) Parking Multi-Space Pay Stations using the pricing provided to the City of Ft.
Lauderd~le per contract number 504·10412, for an amount not to exceed $144,000.
Section 2. This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 15th day of November 20 II.
APPROVED:
(ltlltlkliA-
Mayor
COMMISSION VOTE:
Mayor Stoddard
Vice~Mayor Newman
Commissioner Palmer
Commissioner Beasley
Commissioner Harris
4-0
Yea
Yea
absent
Yea
Yea
RESOLUTION NO.: _2_0_3_-_1 _1 -_1_3_5_1_7 __ _
A Resolution authorizing the City Manager to purchase from Parker
Systems spare parts inventory for the initial thirty eight (38) pay
stations in the amount of $6,163.50.
WHEREAS, The City of South Miami desires to purchase spare parts inventory for the
initial thirty eight (38) pay stations, and
WHEREAS, the spare parts are needed to increase efficiency in the case a
replacement part Is needed for the multi-space machines.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section I. The City Manager is authorized to purchase from Parker Systems spare
parts inventory for the initial thirty eight (38) pay stations in the amount of $6.163.50
from account number 001.1910-521-3459, Police Contractual Services, with a current
balance of $30,209.96.
Section 2. This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 15th day'of November 2011.
ATTEST: APPROVED:
I&Y~ Mayor
COMMISSION VOTE:
Mayor Stoddard
Vice-Mayor Newman
Commissioner Palmer
Commissioner Beasley
Commissioner Harris
4-0
Yea
Yea
absent
Yea
Yea
RESOLUTION NO: 165-15-14524
A Resolution authorizing the City Manager to purchase from T2 Systems
canada, Inc., f/k/a Digital Payment Technologies, Corp., three (3) new model,
Luke II, Parking Multi-Space Pay Stations
WHEREAS, the City of South Miami desires to purchase automated parking pay
stations from T2 Systems Canada, Inc., using the City of Miami Beach contract number
86910 7094 RTOOOl terms and conditions; and
WHEREAS, T2 Systems Canada, Inc. has agreed to honor the prices provided to
the City of Miami Beach from RFP #46-10-11; and
WHEREAS, each new machine provides for an additional regular operating cost
of $35 per month, per machine, to operate the EMS software which provides
connectivity and reporting capabilities; and
WHEREAS, these funds are allocated in account number 301-1410-513-6430,
Finance Equipment Capital Improvement Fund within 2015 /2016 fiscal year budget
with a current balance of $30,000.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA;
Section 1. The City Manager is authorized to purchase from T2 Systems Canada,
Inc., previously known as Digital Payment Technologies, Corp.; a Canadian federal
corporation authorized to transact business in the State of Florida, three (3) new model,
Luke II, Parking Multi-Space Pay Stations to be placed throughout the City of South
Miami. The purchase will made through a City of Miami Beach piggyback agreement,
from RFP #46-10-11. A copy of the City of Miami Beach agreement, the letter renewing
the agreement and the proposed piggyback agreement with the City of South Miami are
attached
Section 2. Severability. If any section, clause, sentence, or phrase of this
resolution is for any reason held invalid or unconstitutional by a court of competent
jurisdiction, this holding shall not affect the validity of the remaining portions of this
resolution.
Section 3. Effective Date: This resolution shall take effect immediately upon
enactment.
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Res. No. 185-15-14524
PASSED AND ADOPTED this 1 7tHay of November, 2015.
ATIEST: APPROVED:
~
COMMISSION VOTE: 5-0
Mayor Stoddard: Yea
Vice Mayor Harris: Yea
Commissioner Liebman: Yea
Commissioner Welsh: Yea
Commissioner Edmond: Yea
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