Loading...
12THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To: FROM: DATE: SUBJECT: BACKGROUND: The Honorable Mayor & Members of the City Commission Steven Alexander, City Manager June 7, 2016 Agenda Item NO.:a A Resolution authorizing the City Manager to negotiate and enter into a two-year contract, including a one-year option to renew, with Keefe McCullough & CO., LLP as an external financial auditor. The City issued a Request for Proposals for "External Audit Services" including, but not limited to, auditing the City's financial statements over a three-year term. Seven (7) proposals were received; I. AC & F (Alberni Caballero & Fierman, LLP) 2. Crowe Horwath . 3. GLSC & Company 4. Keefe McCullough 5. Marcum, LLP 6. MSL (Moore Stephens Lovelace) 7. S. Davis & Associates A selection committee, comprised of Audit Committee members, Kyle Saxon and Max Monterrey and Chairperson, Brad Cassel, Pension Board member, reviewed each proposal on April 25, 2016 and identified a "short list" of respondents for oral interviews, in accordance with the Evaluation and Selection procedures addressed in RFP. Respondents selected for oral interviews were; Keefe McCullough, MSL and Crowe Horwath. Interviews were scheduled May 9, 2016. The committee scored and ranked the "short list" respondents after completion of the interviews and is recommending the highest ranked respondent, Keefe McCullough. The combined final rankings are below: Selection Committee: SHORT LIST FINAL RANKINGS -May 9, 2016 Evaluator KEEFE MSL CROWE McCULLOUGH HORWATH Brad Cassel 95 86 90 Kyle Saxon 98 94 93 Max Monterrey 99 95 93 TOTAL 292 275 276 THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM While all three respondents are capable of delivering the desired services, Keefe McCullough's engagements focus on municipalities rather county governments. The result is stability of staff assigned to clients with infrequent, if any, changes. Typically larger consultants change out staff each year which creates a learning curve for both the consultant and the City. Keefe McCullough was the City's external auditor for FY's 20 I 0 through 2012 and during that engagement, there were no changes to staff which resulted in an efficient, consistent and stable audit approach. Furthermore, due to Keefe McCullough's familiarly with the City, and their detailed on-time performance, the Finance Division ,supports the Selection Committee's recommendation. With respect to cost, of the short list respondents, Keefe McCullough is the second ranked over the three-year term, excluding the cost to conduct single audits: I. MSL: 2. Keefe McCullough: 3. Crowe Horwath: $198,000 $210,000 $228,900 It must be noted during the interviews, the managing partner from Keefe indicated they would be willing to negotiate their quoted fee. The Audit' Committee believes that Keefe with meet the lowest price bid of $192,000 for combined 3-year-year term total. Below is a summary of all respondents' fees for the three-year term: ~1ten1 " ...•. (;~:t;Q;TALS .. ..... 3-YEAR TOTAL 'Co,*,1tant FY1016 FY1017 FY1018 Base, I • Pension, 185, CRA s. Davis $64,000 $64,000 $64,000 $191,000 MSL $66,000 $66,000 $66,000 $198,000 AC&F $65,000 $67,000 $69,000 $101,000 Keefe $68,000 $70,000 $71,000 $210,000 McCullough GLSC $67,500 $74,000 $79,500 $221,000 Crowe $74,100 $76,300 $78,500 $228,900 Horwath Marcum $85,500 $87,765 $90,707 $263,971 Regarding the City charter requiring a three-year rotation of audit firms, the Audit Committee feels that it would be in the best interest of the City, if the City would be provided the ability to maintain an audit firm for a maximum of about 5 or 6-years. The Audit Committee believes the rfr South rMiami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM FUNDING RESTRICTIONS: ATTACHMENTS: City would receive proposals from larger firms and would obtain better priced proposals. During the interview process, each of the three firms confirmed mandatory 3-year required rotations to be well outside the standard practice. Moreover, the Charter Committee a few years ago made the same recommendation to the commission which they agreed with and it was placed on the referendum along with other Charter technical revisions which the item in its entirety did not pass. Nonetheless, the Audit Committee request that the City provide voters with the question, at One of the upcoming elections, or at a future election, a ballot question requesting that the City move from a mandatory 3-year audit firm rotation to a mandatory 6-year audit firm rotation. According to the Clerk City, to piggyback onto any upcoming election, the cost is between $9,000 and $12,000. There are no reporting funding restrictions on the use of the funds, other than amounts will be approved in the annual fiscal year budgets. Resolution Proposal, Keefe McCullough Selection Committee Score Sheets; Short list and Final Proposal Summary RFP, External Audit Services Sun Biz Registration Daily Business Review Advertisement Demand Star Results 1 RESOLUTION NO: _____ _ 2 A Resolution authorizing the City Manager to negotiate and enter into a two-year 3 contract, including a one-year option to renew, with Keefe McCullough & CO., LLP as 4 an external financial auditor. 5 6 WHEREAS, Article 4, Section 4 E. of the City Charter requires that the City hire a 7 Certified Public Accountant for no more than three (3) consecutive years for the purpose of 8 making an independent examination and report in accordance with generally accepted auditing 9 standards and review of accounts and other financial transaction by the City and submitting 10 such report, together with recommendations for improving fiscal control, to the Commission 11 and the City Manager for each fiscal year; and 12 13 WHEREAS, the City solicited bids for financial audit service and received proposals from 14 seven financial consultant firms with licenses to operate within the State of Florida; and 15 16 WHEREAS, the proposals were reviewed by a Selection Committee comprised of Audit 17 Committee members who have recommended that the City hire the firm of Keefe, McCullough 18 & CO., LLP; and 19 20 WHEREAS, the Finance Division is in support of the recommendation; and; 21 22 WHEREAS, the funds to support this engagement will be approved in the annual fiscal 23 year budgets. 24 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE 25 CITY OF SOUTH MIAMI, FLORIDA; 26 Section 1. The City Manager is hereby authorized to negotiate and enter into a contract 27 with Keefe McCullough & CO., LLP as an independent external financial auditor and execute a 28 two-year audit contract, with the option to renew for one year, if so desired by the City 29 Manager. 30 Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is 31 for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding 32 shall not affect the validity of the remaining portions of this resolution. 33 Section 3. Effective Date: This resolution shall take effect immediately upon 34 enactment. 35 36 37 38 39 40 41 42 43 PASSED AND ADOPTED this _ day of ____ , 2016 ATTEST: APPROVED: CITY CLERK MAYOR COMMISSION VOTE: Page 1 of2 1 2 3 4 5 6 7 8 9 10 READ AND APPROVED AS TO FORM, LANGUAGE, LEGALITY AND EXECUTION EXECUTION THEREOF CITY ATIORNEY Page 2 of2 Mayor Stoddard: Vice Mayor Welsh: Commissioner Harris: Commissioner Liebman: Commissioner Edmond: Keefe McCullough CPA's + Trusted Advisors Q CPA's + Trusted Advisors Keefe McCullough PROPOSAL FOR ANNUAL FINANCIAL AUDIT SERVICES Issued on April 15, 2016 Keefe McCullough 6550 N Federal Highway, 4th Floor Fort lauderdale, Fl33308 Phone: 954-771-0896 Contact: Bill Benson Email: BiII.Benson@kmccpa.com 8 CPA's + Trusted Advisors Keefe McCullough TRANSMITTAL LETTER Section I April 15, 2016 Keefe McCuUough CPA's + Trusted Advisors Ms. Maria M. Menendez, CMC, City Clerk And Members of the Audit Selection Committee City of South Miami 6130 Sunset Drive South Miami, FL 33143 Dear Ms. Menendez and Audit Selection Committee members: We are pleased to propose to perform auditing services for the City of South Miami. It is our understanding that our proposal covers the annual financial and compliance audit of the various funds of the City for the fiscal years ending September 30, 2016 and 2017 with the continuation option of auditing its financial statements for an additional one-year period. Our examination of these financial statements will be conducted in accordance with: 1. Generally accepted auditing standardsand Audits of State and Local Governmental Units issued by the American Institute of Certified Public Accountants (AI CPA); 2. Government Auditing Standards, as issued by the Comptroller General of the United States; 3. Circular No. A-133, Audits of State and Local Governments, Office of Management and Budget as well as the following additional requirements; 4. The provisi~ns of the Federal Single Audit Act (as amended); 5. The provisions of the Florida Single Audit Act (as amended); 6. Rules of the Auditor General for the State of Florida relating to Section 11.45 of the Florida Statutes; and 7. Other applicable federal, state and local laws or regulations. We are familiar with and prepared to advise City staff on how best to implement both current and proposed GASB statements. We are also prepared to provide informal advice and consultation throughout the year on matters relating to accounting and financial reporting. We understand there would not necessarily indude any task that entails significant research or a formal report. Keefe McCullough is committed to performing the auditing services within the prescribed time frame as outlined in the City's request for proposal. KMCcpa.com I 6550 N Federal Hwy, 4th Floor, Fort Lauderdale, FL 33308 Phone: 954.771.0896 Fax: 954.938.9353 We believe our firm to be the best qualified to perform your audit engagements based on our substantial governmental experience obtained over the entire period of our firm's existence, our firm's commitment to continue to provide the necessary continuing professional education to qualify all of our professional governmental accounting staff in this specialized area, our absolute dedication to excellence and quality in our practice and our unique service philosophy which has resulted in a loyal and satisfied clientele over many years. We hereby attest to our authority to submit this proposal and to individually bind Keefe McCullough to perform this audit in accordance with the resulting contract agreement should the firm be selected. This proposal is a firm and irrevocable offer for ninety (90) days from the date of the proposal. Regards, G. Benson, C.P.A. KMCcpa.com I 6550 N Federal Hwy. 4th Floor. Fort Lauderdale. FL 33308 Phone: 95L,.771.0896 Fax: 954.938.9353 o CPA's + Trusted Advisors Keefe McCullough TECHNICAL PROPOSAL Section II o CPA's + Trusted Advisors Independence Keefe McCullough The firm should provide an affirmative statement that it is independent of the City of South Miami as defined by generally accepted auditing standards and the U.S. General Accounting Office's Governing Audit Standards. Keefe McCullough is independent of the City of South Miami as defined by generally accepted auditing standards and the U.S. General Accounting Office's Governing Audit Standards. The firm should also list and describe the firm's professional relationships involving the City of South Miami for the past five (5) years, together with a statement explaining why such relationships do not constitute a conflict of interest relative to performing the proposed audit. Our firm audited the City of South Miami for the period 2010 through 2012. In addition, the firm shall give the City of South Miami written notice, within five (5) days of any professional relationships entered into during the period of this agreement. We agree to give the City written notice, within five (5) days, of any professional relationships entered into during the period ofthis agreement. License to Practice in Florida An affirmative statement should be included that the firm and all assigned key professional staff are properly licensed to practice in Florida. Keefe McCullough is properly licensed in the State of Florida by the Department of Professional Regulation. Our license number is AD 0010282. Further all members ofthe firm that are designated as Certified Public Accountants are properly licensed in the State of Florida. Firm Qualifications and Experience The Bidder should state the size of the firm, the size of the firm's governmental audit staff, the location of the office from which the work on this engagement is to be performed and the number and nature of the professional staff to be employed in this engagement on a full-time basis and the number and nature of the staff to be so employed on a part-time basis. Our office consists of seven partners, approximately sixty (60) professional accounting staff members and administrative support personnel. Our governmental audit staff consists ofthirty-five professionals. Our office is located in downtown Fort Lauderdale at 6550 N Federal Hwy, 4th Floor, Ft. Lauderdale, FL 33308. The following individuals will be assigned to this engagement on a full-time basis: Israel J. Gomez, C.P.A. William G. Benson, C.P.A. Marc A. Grace, C.P.A. Karen E. Malcolm Engagement Partner Second Review Pa rtner Manager Supervisor o CPA's + Trusted Advisors Keefe McCullough If the Bidder is a joint venture or consortium, the qualifications of each firm comprising the joint venture or consortium should be separately identified and the firms all must be certified public accountants in Florida. Provide information on the government auditing experience of each person, including information on relevant continuing professional education for the past three (3) years and membership in professional organizations relevant to the performance of this audit. Our firm is not a joint venture or consortium. A profile of each audit team member is included in Section IV, which lists specific governmental experience, qualifications, continuing professional education and memberships in professional organizations relevant to the performance of the audit. All members of the firm that are designated as Certified Public Accountants are properly licensed in the State of Florida. Due to our firm's concentration of governmental and not-for-profit clients, we sponsor continuing professional education courses annually regarding a variety of governmental subjects, including Governmental Accounting Standards Board (GASB) pronouncements. One eight-hour governmental seminar is offered to our governmental clients. In addition, our entire professional governmental accounting staff takes eighty hours of "governmental qualified" continuing education courses every two years. Provide as much information as possible regarding the number, qualifications, experience and training, including relevant continuing professional education, of the specific staff to be assigned to this engagement. Indicate how the quality of staff over the term of the agreement will be assured. A profile of each audit team member is included in section IV which lists specific governmental experience, qualifications, continuing professional education and memberships in professional organizations relevant to the performance of the audit. We have experienced very low turnover of our professional accounting staff members and our firm philosophy emphasizes direct partner involvement in each engagement including various phases of the audit fieldwork and review processes. We believe this partner involvement positively impacts engagement staff continuity. We will communicate with City finance personnel in the event of staff turnover and promptly identify a mutually agreeable and governmentally qualified replacement team member. Engagement partners, managers, other supervisory staff and specialists may be changed if those personnel leave the firm, are promoted or are assigned to another office. These personnel may also be changed for other reasons with the express prior written permission of the City of South Miami. However, in either case, the City of South Miami retains the right to approve or reject replacements. We 'understand that the engagement partners, managers, other supervisory staff and specialists mentioned in this request for proposal may only be changed with the express prior written permission ofthe City. We also understand the City retains the right to approve or reject replacements. Consultants and firm specialists mention in response to this request for proposal can only be changed with the express prior written performance of the City of South Miami, which retains the right to approve or reject replacements. We understand that consultants and firm specialists mention in response to this request for proposal can only be changed with the express prior written performance of the City, which retains the right to approve or reject replacements. o CPA's + Trusted Advisors Keefe McCullough Other audit personnel may be changed at the discretion of the Bidder provided that replacements have substantially the same or better qualifications or experience. We understand that other audit personnel may be changed at the discretion of the Bidder provided that replacements have substantially the same or better qualifications or experience. A specific Client Reference List with names, addresses, telephone numbers and email addresses is a requirement. You may call the following individuals concerning our firm's capabilities, accessibility and responsiveness. Ms. Nancy S. Kielman, Finance Director City of Key West 3104 Flagler Avenue Key West, FL 33040 305-809-3821 ngibson@cityofkeywest-fl.gov Ms. Mary Fowler, Controller City of Plantation, Florida 400 N.W. 73rd Avenue Plantation, Fl 33317 954-797-2202 mfowler@plantation.org Ms. Corinne V. Elliott, Controller City of lake Worth, Florida 7 North Dixie Highway lake Worth, FL 33460 Phone: 561-586-1654 celliott@lakeworth.org Prior Engagements with the City of South Miami List separately all engagements within the last five years for the City of South Miami by type of engagement (i.e. audit, management advisory services, other). Indicate the scope of work, date, engagement partners, the location of the firm's office from which the engagement was performed, and the name and telephone number of the principal client contact. City of South Miami Mr. Alfredo Riverol, Chief Financial Officer 305-663-6343; ariverol@southmiamifl.gov Scope of services: Annual financial and compliance audits ofthe City Assistance in helping the City obtain the Certificate of Achievement for Excellence in Financial Reporting issued by the Government Finance Officers Association Date of project: 2010 through 2012 Engagement Partner: Israel J. Gomez, C.P.A. Office location: 6550 N Federal Hwy, 4th Floor Ft. lauderdale, Fl33308 G CPA's + Trusted Advisors Similar Engagements With Other Government Entities Keefe McCullough For the Firm's office that will be assigned responsibility for the audit, list the most significant engagements (minimum of 5) performed in the last five years that are similar to the engagement described in this request for proposal. These engagements should be ranked on the basis of total staff hours equal to or greater than the hours anticipated for the City of South Miami engagement. Indicate the'scope of work, date, engagement partners, and the name, telephone number, and email address of the principal client contact. Ms, Nancy S. Kielman, Finance Director City of Key West 3104 Flagler Avenue Key West, FL 33040 Phone: 305-809-3821, Fax: 305-809-3886, E-mail: ngibson@cityofkeywest-fl.gov Scope of services: Annual financial and compliance audits of the City Assistance in helping the City obtain the Certificate of Achievement for Excellence in Financial Reporting issued by the Government Finance Officers Association Assistance in helping the City comply with the requirements of Governmental Accounting Standards Board Statements and related pronouncements Date of project: 2008 through present Hours: 1,000 Engagement Partners: William G. Benson, C.P.A. / Israel J, Gomez, C.P.A. Ms. Mary Fowler, Controller City of Plantation, Florida 400 N.w. 73rd Avenue Plantation, FL 33317 Phone: 954-797-2202, Fax: 954-797-2756, E-mail: mfowler@plantation.org Scope of services: Annual financial and compliance audits of the City and its blended component units Assistance in helping the City comply with the requirements of Governmental Accounting Standards Board Statements and related pronouncements Date of project: 1994 through present Hours: 900 Engagement Partners: William G. Benson, C.P.A. Ms, Corinne V. Elliott, Controller City of Lake Worth, Florida 7 North Dixie Highway Lake Worth, FL 33460 Phone: 561-586-1654, E-mail: celliott@lakeworth.org Scope of services: Annual financial and compliance audits of the City Assistance in helping the City obtain the Certificate of Achievement for Excellence in Financial Reporting issued by the Government Finance Officers Association Date of project: 2014 through present Hours: 850 Engagement Partners: Israel J. Gomez, C.P.A. o CPA's + Trusted Advisors Ms. Audra Curts-Whann, CPA, Finance Director City of Sunny Isles Beach 305-792-1775 Scope of work: Annual financial and compliance audits of the City Keefe McCullough Assistance in helping the City obtain the Certificate of Achievement for Excellence in Financial Reporting issued by the Government Finance Officers Association Date of Work: 2010 through 2015 Hours: 600 Engagement partner(s): Cynthia L. Calvert, C.P.A. Mr. Gary S. Clinton, CPA, CPFO, Finance Director Village of Pinecrest . 12645 Pinecrest Parkway Pinecrest, FL 33156-5931 Phone: 305-234-2121, Fax: 305-234-2131, E-mail: finance@pinecrest-fl.gov Scope of services: Annual financial and compliance audits of the Village Assistance in helping the Village obtain the Certificate of Achievement for Excellence in Financial Reporting issued by the Government Finance Officers Association Date of project: 2008 through present Hours: 450 Engagement Partners: Cynthia L. Calvert, C.P.A. In addition to performing over eighteen (18) 50uth Florida municipalities, our firm presently audits over sixty (60) school audits and over one hundred (100) South Florida not-for-profit organizations. Specific Audit Approach The proposal must set forth a work plan, including an explanation of the audit methodology to be followed, to perform the services required in Section II of this request for proposal. In developing the work plan, reference should be made to such sources of information as the City' of South Miami's budget, financial and other management information, most of which is available on the City's website, "www.cityofsouthmiamifl.gov". The work plan for the two special assignments should be submitted separately. Bidders will be required to provide the following information in their audit approach: a. Proposed segmentation of the engagement; b. Level of staff to be assigned to each proposed segment of the engagement; c. Sample size and the extent to which statistical sampling is to be used in the engagement; d. Extent of use of EDP software in the engagement; e. Type and extent of analytical procedures to be used in the engagement; f. Approach to be taken to gain and document an understanding of the City of South Miami's internal control structure; g. Approach to be taken in determining laws and regulations that will be subject to audit test work and h. Approach to be taken in drawing audit samples for purposes of tests of compliance. i. Approval to be taken in seeking issues to be reviewed from City Staff, elected officials and other appropriate individuals. 0) CPA's + Trusted Advisors Keefe McCullough We have provided below a preliminary engagement work plan to perform the financial and compliance audits which involve the government-wide financial statements, the various funds, and the capital assets and long-term debt ofthe City. In performing the financial and compliance audits for the City we will follow very detailed and comprehensive audit programs. Further, it is our policy to utilize the talents of our client's personnel wherever and whenever it is feasible to do so in the course of any engagement in order to most efficiently and economically perform the engagement. The following pages show our summary of the audit work plan: (0 CPA's + Trusted Advisors Keefe McCullough SPECIFIC AUDIT APPROACH Preliminary Work & Risk Assessment Segment 1 Preliminary Work & Risk Assessment Final Work Reports The first segment will be performed by two professional staff members and will encompass approximately 100 hours. Obtain an understanding of the accounting and management systems including documentation ofthe system of internal control through conferences with the various key finance department personnel and standardized checklists. Obtain information needed to identify risk assessment by making certain inquiries and considering fraud risk factors and other information. Obtain an understanding of the various funds, capital assets and long-term debt utilized. Review the grants, contracts and various revenue sources and complete "Single Audit" checklist for determination of compliance audit and reporting requirements for both Federal and State single audit purposes. Review of bond indenture covenants and pertinent ordinances for determination and completion of compliance audit requirements. Assess control risk and determine extent of testing. Review and perform certain transaction and procedural tests which will include the examination of source documents. These tests of the system will include tests of cash receipts and disbursements, sales and utility billing, compliance, and payroll. Audit samples will be determined based on transaction size and number of total transactions. G CPA's + Trusted Advisors Keefe McCullough Segment 1 Preliminary Work & Risk Assessment I Perform preliminary analytical review procedures. Review council and other pertinent minutes. Perform compliance audit procedures where necessary. Coordinate preparation of confirmation requests. Working paper review. Plan the additional segments of the financial audit procedures with the City's finance personnel including a list of schedules and working papers to be prepared by client personnel. ------------@ --------------------------------- Segment 2 Final Work The second segment will be performed by two professional staff members and will encompass approximately 200 hours. Perform various tests and validation procedures on selected asset, liability and equity accounts in all funds and for capital assets and long-term debt. Examine certain revenue and expenditure accounts in all funds. Send confirmations where applicable. Send correspondence to attorneys as necessary. Perform final compliance testing as necessary. Perform final analytical procedures. Obtain a management representation letter. Working paper review and proposed journal entry approval. Exit conference with City Manager. Sample sizes in the various phases of the engagement would be determined based on population sizes, audit objectives and nature oftransaction and/or account. We have standardized checklists and audit software that assists in the selection of these samples. Additionally, we would utilize both "statistical" and "non-statistical" methods to select certain test transactions. o CPA's + Trusted Advisors Keefe McCullough Segment 2 Final Work We will also utilize various forms of analytical procedures to accomplish certain audit objectives. We anticipate areas of concentration subject to analytical procedures to be services revenues and expenditures. We retain the right to use judgment as to the extent of analytical procedures to be used based mainly on the results of other testing completed. In addition, we utilize personal computers and paperless audit software, where applicable, in connection with our audit workpaper preparation and documentation . . -.. ----.-----~--.-@ ---.---.. -~--.. ~.---~---------.--.-----------. __ ._._---- I Segment 3 Reports The third segment will be performed by two professional staff members and will encompass approximately 100 hours. Preparation of the Basic Financial Statements. Preparation of Reports on Internal Controls and Compliance. Preparation of Report on Compliance and Internal Control over Compliance Applicable to Each Major Federal Program and State Project in accordance with OMB Circular A-133. Preparation of Report to City Management which will include any material weaknesses and any irregularities and illegal acts. Preparation of the management letter. Review of the financial statements, reports and other information. Cold review ofthe financial statements, reports and other information . . -._--_._----------_ .. -@ --------_ .. _---_ ... _ .. --.. _----------.. __ ._-------_. --.. ----. ---...... ------.. -------....... --. Identification of Anticipated Potential Audit Problems The proposal should identify and describe any anticipated potential audit problems, the firm's approach to resolving the problem and any special assistance that will be requested from the City of South Miami. At this time we are not aware of any potential audit problem areas. If selected, we will communicate any potential problem areas we become aware of during the audit. At that time, we would outline our approach to resolving such problem areas and the level of assistance necessary from the City's personnel. o CPA's + Trusted Advisors Keefe McCullough Each firm is required to complete the City of South Miami Disclosure Affidavit and the Florida Statute Public Entity Crime Form. We have completed the City of South Miami Disclosure Affidavit and the Florida Statute Public Entity Crime Form, as well as the additional forms found in Exhibit 2 of the Request for Proposal, and have included them in section V. G CPA's + Trusted Advisors Keefe McCullough PRICE PROPOSAL Section IV PRICE PROPOSAL SHEET AUDIT ITEM FY 2016 FY 2017 FY 2018 Comprehensive Annual Financial Report $40,000 $42,000 $44,000 Single Audit (Per Audit) $2,500 $2,500 $2,500 General Employee & Police Pension SEPARATE REPORT & PRESENTATION $10,000 $10,000 $10,000 Florida 185 Share Plan Pension SEPARATE REPORT & PRESENTATION $8,000 $8,000 $8,000 Community Redevelopment Agency SEPARATE REPORT & PRESENTATION $10,000 $10,000 $10,000 Company Name: Keefe McCullQ1!gb Date: April 15, 2016 Name !Title: William G. Benson, C.P.A, I Managing Partner Signature: FAILURE TO COMPLETE, SIGN A D RETURN THIS SECTION MAY DISQUALIFY THE BIDDER ON THIS PROPOSAL City of South Miami Page 23 2016 External Audit RFP G CPA's + Trusted Advisors Rates for Additional Professional Services Keefe McCullough If it should become necessary for the City of South Miami to request the auditor to render any additional services to either supplement the services requested in this Request for Proposal or to perform additional work as a result of the specific recommendations included in any report issued on this engagement, then such additional work shall be performed only upon a written agreement between the City of South Miami and the firm. Below is our firm's standard billing rates by staff level. These rates would apply for any services outside the scope of the audit engagement. We agree that any additional work outside of the services requested in the Request for Proposal or as a result of specific recommendations included in any report issued on this engagement, will only be performed upon a written agreement between the City and the firm. Manner of Payment Partners Managers Su pervisory Staff Senior Accountant Staff $ 250 $140 $120 $100 $80 Payments will be based on a schedule of payments to be developed upon awarding of the contract. The City reserves the right to inspect records supporting the auditor's billings. We agree with the City's manner of payment. G CPA's + Trusted Advisors Keefe McCullough TEAM MEMBER PROFILES Section IV EXPERIENCE Israel Gomez has attended seminars and courses dealing with accounting and audit problems, reporting and disclosure issues. These courses include accounting and reporting for nonprofit organizations, governmental entities and the federal and Florida Single Audit Acts. He is experienced and qualified with respect to "Yellow Book", OMB Circular A-133 and Rules of the Auditor General of the State of Florida compliance auditing reporting. Israel has participated in various seminars and in-house training programs concerning the requirements of GASB-34, Basic Financial Statements and Management's Discussion and Analysis for State and local Governments (the Financial Reporting Model). In addition, he has assisted municipalities and other governmental entities in planning for and implementing GASB-34. Israel has been a speaker for several seminars pertaining to current Federal Accounting Standards Board (FASB) and Government Accounting Standards Board (GASB) pronouncements and regulations. He has also assisted various municipalities regarding their participation in the Certificate of Achievement for Excellence in Financial Reporting program. Israel is a member of the Florida Government Finance Officers' Association and the South Florida Government Finance Officers' Association. He has also had continuous involvement as a sponsor and coach of various youth sports activities. o CPA's + Trusted Advisors ISRAEL GOMEZ, C.P.A. Continued ENGAGEMENT EXPERIENCE Keefe McCullough Audit Engagements SPECIAL TAXING DISTRICTS * Plantation Acres Improvement District GOVERNMENTS * City of Aventura, Florida * City of Coconut Creek, Florida * City of Key West, Florida * City of Lake Worth, Florida * City of Marathon, Florida • City of South Miami, Florida * City of Sunny Isles Beach, Florida • City of Weston, Florida • Downtown Development Authority • Islamorada, Village of Islands, Florida • The Town Foundation, Inc. • Town of Davie, Florida • Town of Golden Beach, Florida • Village of Pinecrest, Florida • Village of Sea Ranch Lakes, Florida NOT-FOR-PROFITS • Achievement and Rehabilitation Centers, Inc. • American Red Cross of Greater Miami and the Keys, Inc. • Association for Retarded Citizens of South Florida, Inc. • BARC Housing, Inc. • Better Way of Miami, Inc. • Broward Children's Center, Inc. • Broward County Chapter of the American Red National Cross, Inc. • Broward Healthy Start Coalition, Inc. • Broward Homebound Program, Inc. • Broward House, Inc. • CCDH, Inc. • Center for Family and Child Enrichment, Inc. • Cerebral Palsy Adult Home, Inc. • Children's Comprehensive Care Center, Inc. • The Children's Healing Institute, Inc. • Children's Services Council of Broward County, Inc. Keefe McCullough NOT-FOR-PROFITS Continued • Children's Services Council of Palm Beach County, Inc. • Community Television Foundation of South Florida, Inc. • The Dan Marino Foundation, Inc. • Domestic Abuse Shelter, Inc. • Episcopal Church of St. Mark the Evangelist • FAU Clinical Practice Organization, Inc. • The FAU Finance Corporation • Feeding South Florida, Inc. • First Presbyterian Continuing Church of Coral Springs, Inc. • Florida International Academy, Inc. • Fort Lauderdale Historical Society, Inc. • Foundation for End of Life Care, Inc. • Habitat for Humanity of Palm Beach County, Inc. • The Haven, Inc. • Healthy Start Coalition of Palm Beach County, Inc. • Helping Abuse Neglected Disadvantaged Youth, Inc. (HANDY) • Henderson Center Residential Service, Inc. • Henderson Behavioral Health Center, Inc. • Impact Broward, Inc. • Jerome Golden Center for Behavioral Health, Inc. • Junior Achievement of South Florida, Inc. • Lighthouse of Broward County, Inc. • Place of Hope, Inc. • The Place of Hope at the Haven Campus, Inc. • Port of Everglades Pilots Association, Inc. • Port of Miami Crane Management, Inc. • Riverside Christian Ministries, Inc. • South County Mental Health Center, Inc. • SEFLIN (Southeast Florida Library Information Network) -Wimberly Library • South Florida Chapter ofthe Government Finance Officers Association, Inc. • Southeast Florida Behavioral Health Network, Inc. • Take Stock in Children, Inc. • Thousand Hills Holding Company, Inc. • Treasures for Hope, Inc. • United States Border Control, Inc. • Village of Hope of Palm Beach County, Inc. • Women in Distress of Broward County, Inc. EXPERIENCE Bill Benson has attended seminars and courses dealing with accounting and audit problems, reporting and disclosure issues. These courses include accounting and reporting for nonprofit organizations, governmental entities and the federal and Florida Single Audit Acts. He is experienced and qualified with respect to "Yellow Book", OMB Circular A-133 and Rules of the Auditor General of the State of Florida compliance auditing reporting. Bill has experience dealing directly with the State of Florida Department of Children and Families concerning various compliance, audit and other issues. Bill assists his clients in many areas of accounting including restructuring their existing loan agreements and bond indentures, developing annual operating budgets, assisting with their dealings with financial institutions and the development of business plans, financial planning and proforma financial statements. Bill takes great pride in his community involvement. He is the Vice President of the Board of Directors of SI. Thomas Aquinas High School Foundation. He is Vice President of the Board of Directors of Food for the Poor. He is board chair and treasurer of the Catholic Community Foundation ofthe Archdiocese of Miami and a member of the Finance Council ofthe Archdiocese of Miami. @ CPA's + Trusted Advisors BILL BENSON, C.P.A. Continued ENGAGEMENT EXPERIENCE Keefe McCullough Audit Engagements: GOVERNMENTS • Broward County League of Cities, Inc. • City of Aventura, Florida • City of Hollywood (Internal audit) • City of Key West, Florida • City of Marathon, Florida • City of Margate, Florida • City of Miami, Florida • City of Plantation, Florida • City of South Miami, Florida • City of Weston, Florida • Islamorada, Village of Islands, Florida • The Town Foundation, Inc. • Town of Surfside, Florida • Village of Pinecrest, Florida Keefe McCullough SPECIAL TAXING DISTRICTS • Boynton Village Community Development District • Coral Springs Improvement District • Downtown Development Authority • Fiddler's Creek II Community Development District • Gateway Services Community Development District • Heritage Harbour Market Place Community Development District • Heritage Harbour South Community Development District • Hillsboro Inlet District • Key Largo Fire Rescue and EMS District • Lake Powell Community Development District • Landmark at Doral Community Development District • Lexington Oaks Community Development District • Meadow Pointe Community Development District • North Springs Improvement District • Old Palm Community Development District • Orchid Grove Community Development District • Park Place Community Development District • Sarasota National Community Development District • South Dade Venture Community Development District • Stevens Plantation Community Development District • Stonegate Community Development District • StoneLake Ranch Community Development District • Treaty Oaks Community Development District • University Square Community Development District • Verandah West Community Development District • Viera East Community Development District • VillaSol Community Development District • Vizcaya Community Development District • Wentworth Estates Community Development District • Woodland Hammock Community Development District (0 CPA's + Trusted Advisors MARC GRACE, C.P.A. Continued ENGAGEMENT EXPERIENCE Keefe McCullough Audit Engagements: GOVERNMENTS • City of Key West, Florida • City of Lake Worth, Florida • City of Marathon, Florida • City of Plantation, Florida • City of Su nny Isles Beach, Florida • Islamorada, Village of Islands, Florida SPECIAL TAXING DISTRICTS • Boynton Village Community Development District • Coral Springs Improvement District • Deer Island Community Development District • Downtown Development Authority • Downtown Fort Lauderdale Transportation Management Association, Inc. • Fiddler's Creek II Comm~nity Development District • Florida Atlantic Research and Development Authority • Key Largo Fire Rescue and EMS District • Lake Powell Community Development District • Landmark at Doral Community Development District • Lexington Oaks Community Development District • Meadow Pointe Community Development District • Mediterra North Community Development District • Mediterra South Community Development District • Messianique Training Center & Institute, Inc. • Miromar Lakes Community Development District • North Springs Improvement District • Palm Bay Community Development District • Park Place Community Development District • Parklands West Community Development District • Sarasota National Community Development District • Stevens Plantation Community Development District • StoneLake Ranch Community Development District • University Square Community Development District • Verandah West Community Development District Keefe McCullough NOT-FOR-PROFITS • Achievement and Rehabilitation Centers • Almarie Outreach Ministries, Inc. • Ann Storck Center, Inc. • BARC Housing, Inc. • Broward County Bar Association, Inc. • Broward House, Inc. • Center for Family and Child Enrichment, Inc. • Center for Independent living of South Florida, Inc. • Children's Diagnostic & Treatment Center, Inc. • FAU Clinical Practice Organization, Inc. • FAU Finance Corporation • Feeding South Florida, Inc. • Jewish Association for Residential Care, Inc. • The Siomin Family Center for Autism and Related Disabilities, Inc. • South County Mental Health Center, Inc. FOUNDATIONS • Broward College Foundation, Inc. • Community Television Foundation of South Florida, Inc. • Community Foundation of Broward, Inc. • The Dan Marino Foundation, Inc. • Florida Atlantic University Foundation, Inc. • South County Foundation for Mental Health • WPBT Communications Foundation, Inc. G CPA's + Trusted Advisors KAREN MALCOLM Continued ENGAGEMENT EXPERIENCE Keefe McCullough Audit Engagements: GOVERNMENTS • City of Lake Worth, Florida • City of Lauderdale Lakes, Florida • City of South Miami, Florida • North Bay Village, Florida SPECIAL TAXING DISTRICTS • Coral Springs Improvement District • North Springs Improvement District NOT-FOR-PROFITS • Archways, Inc. • Better Way of Miami, Inc. • Henderson Behavioral Health Center, Inc. • Henderson Center Residential Services, Inc. • The Jerome Golden Center for Behavioral Health, Inc. • Jewish Association for Residential Care, Inc. • Junior Achievement of South Florida, Inc. • Riverside Christian Ministries, Inc. • Wayside House, Inc. • Women in Distress of Broward County, Inc. Keefe McCullough SPECIAL AUDITS • City of Lake Worth -Interlocal Wastewater Cost Sharing Agreement • City of South Miami -Parking Garage CORPORATE AND FOR-PROFIT • Capital Funding Solutions, Inc. • Wexford Atlanta, LP • X-Point Technologies, Inc. EMPLOYEE BENEFIT PLANS • Henderson Mental Health Center, Inc. Revenue Sharing Plan • US Transport Corporation 401(k) Profit Sharing REVIEW ENGAGEMENTS • Hayes Locums, LLC o CPA's + Trusted Advisors Keefe McCullough ATTACHMENTS Section V PUBLIC ENTITY CRIMES AND CONFLICTS OF INTEREST Pursuant to the provisions of Paragraph (2) (a) of Section 287.133, Florida State Statutes -"A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded to perform work as a Contractor, supplier, Subcontractor, or Consultant under a Contract with any public entity, and may not transact business with any public entity in excess of the threshold amount Category Two of Section 287.017, Florida Statutes, for thirty six (36) months from the date of being placed on the convicted vendor list". The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. BIDDERS must disclose with their Bids, the name of any officer, director, partner, associate or agent who is also an officer or employee of the City of South Miami or it's agencies. SWORN STATEMENT PURSUANT TO SECTION 287.133 (3)(a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. I. This sworn statement is submitted to ::-",C""ity~o!!.f-"So",u"!th",. ,..Mi"",,' antl"""'-----c--::------ [print name of the public entity] by William G. Benson, C.P.A. / Managing Partner [print individual's name and title] for Keefe McCulloullh [print name of entity submitting sworn statement] whose business address is 6550 N Federal Hwy, 4th Floor Ft Lauderdale, FI, 33308 and (if applicable) its Federal Employer Identification Number (FEIN) is 59-1363792 (If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: .) 2. I understand that a "public entity crime" as defined in Paragraph 287.133 (I)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including, but not limited to , any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. City of South Miami Page 34 2016 External Audit RFP 3. I understand that "convicted" or "conviction" as defined in Paragraph 287.133 (I )(b), Florida Statutes, means a finding of gUilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July I, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere. 4. I understand that an "affiliate" as defined in Paragraph 287.133 (I )(a), Florida Statutes, means: (a) A predecessor or successor of a person convicted of a public entity crime; or (b) An entity under the co'ntrol of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in any person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 5. I understand that a "person" as defined in Paragraph 287.133 (I)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services led by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. 6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. [Indicate which statement applies.] ~ Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July I, 1989. __ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July I, 1989. ___ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent of July I, 1989. However, there has City of South Miami Page 35 2016 External Audit RFP been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. {attach a copy of the final order.] Continuation of Attachment #2 Public Entity Crimes and Conflicts I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC .ENTITY INDENTIFIED IN PARAGRAPH I (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY, AND THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES. FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. [signature] Sworn to and subscribed before me this I 2. day of ---LP.¥,T ..... ~..>....; ,'--___ ,20 Lk L Personally known or Produced identification (Type of identification) Form PUR 7068 (Rev.06/11/92) City of South Miami Notary Public -State of 17o(;Jc ... My commission expires S" .. Z. 7 .. I 'i (Printed, typed or stamped commissioned name of notary public) Page 36 KAlTLIN F. CHUBECK MY COMMISSION #FF234866 EX~RES: MAY27, 2019 Bon~ed through 2016 External Audit RFP DRUG FREE WORKPLACE Whenever two or more Bids which are equal with respect to price, quality and service are received by the State or by any political subdivisions for the procurement of commodities or contractual services, a Bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie Bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall: I. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under Bid a copy of the statement specified in Subsection (1). 4. In the statement specified in Subsection (I), notify the employees, that, as a condition of working on the commodities or contractual services that are under Bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of gUilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such convic.tion. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program, if such is available in the employee's community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. PROPOSER's Signature: --~MJj!~--'f.~==-:-\j.U(\L-~-, Print Name: William G. Be sPA Date: --d,A."JP""r""il,.,.1"'S, .... Z"'O""16"--_______ _ City of South Miami Page 37 2016 External Audit RFP NO CONFLICT OF INTEREST/NON-COLLUSION CERTIFICATION Submitted this 15 day of_,oA>j,lpC/,jriLLJ _______ ---', 20, ... 1""6 __ --' The undersigned, as Bidder/Proposer, declares that the only persons interested in this RFP are named herein; that no other person has any interest in this RFP or in the Contract to which this RFP pertains; that this response is made without connection or arrangement with any other person; and that this response is in every respect fair and made in good faith, without collusion or fraud. The Bidder/Proposer agrees if this response/submission is accepted, to execute an appropriate CSM document for the purpose of establishing a formal contractual relationship between the Bidder/Proposer and the CSM, for the performance of all requirements to which the response/submission pertains, The BidderlProposer states that this response is based upon the documentS identified by the following number: Bid/RFP The full-names and residences of persons and firms interested in the foregoing bid/proposal, as principals, are as follows: Name Street Address City State ZiP KeefeMcCullough 6550 N Federal Hwy, 4th Floor Fort Lauderdale FL 33308 The Bidder/Proposer further certifies that this response/submission complies with section 4(c) of the Charter of the City of Miami, Florida, that, to the best of its knowledge and belief, no Commissioner, Mayor, or other officer or employee of the CSM has an interest directly or indirectly in the profits or emoluments of the Contract, job, work or service to which the _oW,"bm',,'o" P'::~ ~ ~ r tf~ Printed Name: William G. Benson, C.P.A. Title: _-"M",an;namn!ll!!!' ~gP!:lar"'tn"""er,-_________ _ Company Name _"'K"'ee£"'e'-'M"'c"'C"'ull"'o'"u"'gh"--_________ _ City of South Miami Page 38 20 16 External Audit RFP NOTARY PUBLIC: STATE OF COUNTY OF The foregoing instrument was acknowledged before me this I Z. day of Pqc~\ ,20 / Ct. by-----"W"""-1Ji\""~; ... C>JYl=____>C""_.,._]$eo~"':5D""""OL_ ___ _ (name of person whose signature is being notarized) who is SEAL 1<AllllN F. OHUBEOf( MY COMMISSION #FF234866 EXPIRES: MAY 27,2019 Bonded through 1 st State Insurance ~ Personally known to me, or Personal identification: Type of Identification Produced Did take an oath, or ---L Did Not take an oath. (Name of Notary Public: Print, Stamp or type as commissioned.) FAILURE TO COMPLETE. SIGN, & RETURN THIS FORM MAY DISOUALIFY YOUR RESPONSE City of South Miami Page 39 2016 External Audit RFP ACKNOWLEDGEMENT OF CONFORMANCE WITH OSHA STANDARDS TO THE CITY OF SOUTH MIAMI We, Keefe McCullough , (Name of Contractor), hereby acknowledge and agree that as Contractors for the External Audit RFP, as specified have the sole responsibility for compliance with all the requirements of the Federal Occupational Safety and Health Act of 1970, and all State and local safety and health regulations, and agree to indemnify and hold harmless the City of South Miami against any and all liability, claims, damages, losses and expenses they may Incur due to the failure of (subcontractor's names): to comply with such act or regulation. BY: Wmjarn G Benson CPA Name Man!!£ing Partner Title £4 £ etJek Witness FAILURE TO COMPLETE, SIGN, & RETURN THIS FORM MAY DISOUALIFY YOUR RESPONSE Cil;)' of South Miami Page 40 20 I 6 External Audit RFP RELATED PARTY TRANSACTION VERIFICATION FORM William G.Benson. C.P.A. , Individually and on behalf of Keefe McCulloqgh ("Firm")have Name ofRepresentaUve CompanylVendoriEntity read the City of South Miami ("City")'s Code of Ethics, Section SA-I of the City's Code of Ordinances and I hereby certify, under penalty of perjury that to the best of my knowledge, information and belief: (I) neither I nor the Firm have any conflict of interest (as defined in section SA-I) with regard to the contract or business that I, andlor the Firm, am (are) about to perform for, or to transact with, the City, and (2) neither I nor any employees, officers, directors of the Firm, nor anyone who has a financial interest greater than 5% in the Firm, has any relative(s), as defined in section SA-I, who is an employee of the City or who is(are) an l'PPointed or elected official of the City, or who is(are) a member of any public body created by the City Commission, i.e., a board or committee of the City, [while the ethics code still applies, if the person executing this form is doing so on behalf of a firm whose stock is publicly traded, the statement in this section (2) shall be based solely on the Signatory's personal knowledge and helshe is not required to make an independent investigation as to the relationship of employees or those who have a financial interest in the Firm.]; and (3) neither I nor the Firm, nor anyone who has a financial interest greater than 5% in the Firm, nor any member of those persons' immediate family (i.e., spouse, parents, children, brothers and sisters) has transacted or entered into any contract(s) with the City or has a financial interest, direct or indirect, in any business being transacted with the city, or with any person or agency acting for the city, other than as follows: ___ ...,-(use (if necessary, use a separate sheet to supply additional information that will not fit on this line; however, you must make reference, on the above line, to the additional sheet and the additional sheet must be signed under oath). [while the ethics code stilll'Pplies, if the person executing this form is doing so on behalf of a firm whose stock is publicly traded, the statement in this section (3) shall be based solely on the signatory's personal knowledge and he/she is not required to make an independent investigation as to the relationship of those who have a financial interest in the Firm.]; and (4) no elected andlor appointed official or employee of the City of South Miami, or any of their immediate family members (i.e., spouse, parents, children, brothers and Sisters) has a financial interest, directly or Indirectly, in the contract between you andlor your Firm and the City other than the following individuals whose interest is set forth following their use a separate names: (if necessary, use a separate sheet to supply additional information that will not fit on this line; however, you must make reference, on the above line, to the additional sheet and the additional sheet must be signed under oath). The names of all City employees and that of all elected andlor appointed city officials or board members, who own, directly or indirectly, an interest offive percent (5%) or more of the total "assets of capital stock in the firm are as follows: (if necessary, use a separate sheet to supply additional information that will not fit on this line; however, you must make reference, on the above line, to the additional sheet and the additional sheet must be signed under oath). [while the ethics code still applies, if the person executing this form is doing so on behalf of a firm whose stock is publicly traded, the statement in this section (4) shall be based solely on the Signatory's personal knowledge and he/she is not required to make an independent investigation as to the financial interest in the Firm of city employees, appointed officials or the immediate family City of South Miami Page 41 2016 External Audit RFP members of elected andlor appointed official or employee.] (5) I and the Firm further agree not to use or attempt to use any knowledge, property or resource which may come to us through our position of trust, or through our periormance of our duties under the terms of the contract with the City, to secure a special privilege, benefit, or exemption for ourselves, or others. We agree that we may not disclose or use information, not available to members ofthe general public, for our personal gain or benefit or for the personal gain or benefit of any other person or business entity, outside of the normal gain or benefit anticipated through the periorrnance of the contract (6) I and the Firm hereby acknowledge that we have not contracted or transacted any business with the City or any person or agency acting for the City, and that we have not appeared in representation of any third party before any board, commission or agency of the City within the past two years other than as follows:,=-________ -:-___ -:--:-"...,..---,,..,...,,---__ -,-_-:::--_-::-_-:-:--::-__ ___ (if necessary, use a separate sheet to supply additional information that will not fit on this line; however, you must make reference, on the above line, to the additional sheet and the additional sheet must be Signed under oath). X:IPurchasingIVendor Registrationl 12.28.12 RELATED PARTY TRANSACnON VERIFICATION FORM [3].docx (7) Neither I nor any employees, officers, or directors of the Firm, nor any of their immediate family (i.e., as a Spouse, son, daughter, parent, brother Of sister) is related by blood. or marriage to: (i) any member of the City Commission; (il) any city employee; or (iii) any member of any board or agency of the City other than as follows: (if necessary, use a separate sheet to supply additional information that will not fit on this line; however, you must make reference, on the above line, to the additional sheet and the additional sheet must be signed under oath). [while the ethics code still applies, if the person executing this form is doing so on behalf of a firm whose stock is publicly traded, the statement in this section (7) shall be based solely on the signatory's personal knowledge and he/she is not reqUired to make an independent investigation as to the relationship by blood or marriage of employees, officers, or directors of the Firm, or of any of their immediate family to any appointed or elected officials of the City, or to their immediate family members]. (8) No Other Firm, nor any officers or directors ofthat Other Firm or anyone who has a financial interest greater than 5% In that Other Firm, nor any member of those persons' immediate family (Le., spouse, parents, children, brothers and sisters) nor any of my immediate family members (hereinafter referred to as "Related Parties") has responded to a solicitation by the City in which I or the Firm that I represent or anyone who has a financial interest greater than 5% in the Firm, or any member of those persons' immediate family (i.e. spouse, parents, children, brothers and Sisters) have also responded, other than the following: ___ (if necessary, use a separate sheet to supply additional information that will not fit on this line; however, you must make reference, on the above line, to the additional sheet and the additional sheet must be signed under oath). [while the ethics code still applies, if the person executing this form is doing so on behalf of a firm whose stock is publicly traded, the statement in this section (8) shall be based solely on the signatory's personal knowledge and helshe is not required to make an independent investigation into the Other Firm, or the Firm helshe represents, as to their officers, directors or anyone haVing a financial interest in those Firms or any of their any member of those persons' immediate family.] (9) I and the Firm agree that we are obligated to supplement this Verification Form and inform the City City of South Miami Page 42 2016 External Audit RFP of any change in circumstances that would change our answers to this document. Specifically, after the opening of any responses to a solicitation, I and the Firm have an obligation to supplement this Verification Form with the name of all Related Parties who have also responded to the same solicitation and to disclose the relationship of those parties to me and the Firm. (10) A violation ofthe City's Ethics Code, the giving of any false information or the failure to supplement this Verification Form, may subject me or the Firm to immediate termination of any agreement with the City, and the imposition of the maximum fine andlor any penalties allowed by law. Additionally, violations may be considered by and subject to action by the Miami-Dade County Commission on Ethics. Under penalty of perjury, I declare that I have made a diligent effort to investigate the matters to which I am atte ting bereinab e and that the statements made hereinabove are true and correct to the best of my kno ledge, infor tion and belief. Signature: -~j'>\hlJ.}jljW\r-4~~-lt-xtL- Print Name & Title: William . Benson, C.P.A.I Managing Partner Date: April IS, 2016 ATTACHED: Sec. 8A-1 -Conpict of interest and code of ethics ordinance. City of South Miami Page 43 2016 External Audit RFP SECTION 8A-1 CODE OF ETHICS (a) Designation. This section shall be designated and known as the "City of South Miami Conflict of Interest and Code of Ethics Ordinance." This section shall be applicable to all city personnel as defined below, and shall also constitute a standard of ethical conduct and behavior for all autonomous personnel, quasi-judicial personnel, advisory personnel and departmental personnel. The provisions of this section shall be applied in a cumulative manner. By way of example, and not as a limitation, subsections (c) and (d) may be applied to the same contract or transaction. (b) Definitions. For the purposes of this section the following definitions shall be effective: (I) The term "commission members" shall refer to the mayor and the members of the city commission. (2) The term "autonomous personnel" shall refer to the members of autonomous authorities, boards and agencies, such as the city community redevelopment agency and the health facilities authority. (3) The term "quasi-judicial personnel" shall refer to the members of the planning board, the environmental review and preservation board, the code enforcement board and such other individuals, boards and agenCies of the city as perform quasi-judicial functions. (4) The term "advisory personnel" shall refer to the members of those city advisory boards and agencies whose sale or primary responsibility is to recommend legislation or give advice to the city commission. (5) The term "departmental personnel" shall refer to the city cierI<, the city manager, department heads, the city attorney, and all assistants to the city clerk, city manager and city attorney, however titled. (6) The term "employees" shall refer to all other personnel employed by the city. (7) The term "compensation" shall refer to any money, gift, favor, thing of value or financial benefit conferred, or to be conferred, in return for services rendered or to be rendere& (8) The term "controlling financial interest" shall refer to ownership, directly or indirectly, of ten percent or more of the outstanding capital stock in any corporation or a direct or indirect interest of ten percent or more in a firm, partnership, or other business entity at the time of transacting business with the city. (9) The term "immediate family" shall refer to the spouse, parents, children, brothers and sisters of the person involved. (10) The term "transact any business" shall refer to the purchase or sale by the city of specific goods or services for consideration and to submitting a bid, a proposal in response to a Solicitation, a statement of qualifications in response to a request by the city, or entering into contract negotiations for .the provision on any goods or services, whichever first occurs. (c) Prohibition on transacting business with the city. No person included in the terms defined in paragraphs (b)(I) through (6) and in paragraph (b)(9) shall enter into any contract or transact any business in which that person or a member of the immediate family has a financial interest, direct or indirect with the city or any person or agency acting for the city, and any such contract, agreement or business engagement entered in violation of this subsection shall render the transaction voidable. Willful violation of this subsection shall constitute malfeasance in office and shall affect forfeiture of office or position. Nothing in this subsection shall prohibit or make illegal: (I) The payment of taxes, special assessments orfees for services provided by the city government: (2) The purchase of bonds, anticipation notes or other securities that may be issued by the city through undervvriters or directly from time to time. Waiver of prohibition. The requirements of this subsection may be waived for a particular transaction only by four affirmative votes of the city commission after public hearing upon finding that: (I) An open-to-all sealed competitive proposal has been submitted by a city person as defined in paragraphs (b)(2), (3) and (4); (2) The proposal has been submitted by a person or firm offering services within the scope of the City of South Miami Page 44 2016 External Audit RFP practice of architecture, professional engineering, or registered land surveying, as defined by the laws of the state and pursuant to the provisions of the Consultants' Competitive Negotiation Act, and when the proposal has been submitted by a city person defined In paragraphs (b)(2), (3) and (4); (3) The property or services to be involved in the proposed transaction are unique and the city cannot avail itself of such property or services without entering a transaction which would violate this subsection but for waiver of its requirements; and (4) That the proposed transaction will be in the best interest of the city. This subsection shall be applicable only to prospective transactions, and the city commission may in no case ratify a transaction entered in violation of this subsection. Provisions cumu/otive. This subsection shall be taken to be cumulative and shall not be construed to amend or repeal any other law pertaining to the same subject matter. (d) Further prohibition on transacting business with the city. No person included in the terms defined in paragraphs (b)(I) through (6) and in paragraph (b)(9) shall enter into any contract or transact any business through a firm. corporation, partnership or business entity in which that person or any member of the immediate family has a controlling flnancial interest, direct or indirect, with the city or any person or agency acting for the city. and any such contract, agreement or business engagement entered in violation of this subsection shall render the transaction voidable. The remaining provisions of subsection (c) will also be applicable to this subsection as though incorporated by recitation. Additionally. no person included in the term defined in paragraph (b)( I) shall vote on or participate in anyway in any matter presented to the city commission if that person has any of the following relationships with any of the persons or entities which would be or might be directly or indirectly affected by any action of the city commission: (I) Officer. director, partner, of counsel, consultant, employee, fiduciary or beneficiary; or (2) Stockholder, bondholder, debtor, or creditor, if in any instance the transaction or matter would affect the person defined in paragraph (b)(l) in a manner distinct from the manner in which it would affect the public generally. Any person included in the term defined in paragraph (b)( I) who has any of the specified relationships or who would or might, directly or indirectly. realize a profit by the action of the city commission shall not vote on or participate in any way in the matter. (E) Gifts. (I )Definition. The term "gift" shall refer to the transfer of anything of economic value, whether in the form of money, service, loan, travel, entertainment, hospitality, item or promise, or in any other form, without adequate and lawful consideration. (2)Exceptions. The provisions of paragraph (e)(I) shall not apply to: a. Political contributions specifically authorized by state law; b. Gifts from relatives or members of one's household, unless the person is a conduit on behalf of a third party to the delivery of a gift that is prohibited under paragraph(3); c. Awards for professional or civic achievement; d. Material such as books, reports, periodicals or pamphlets which are solely informational or of an advertising nature. (3) Prohibitions. A person described in paragraphs (b)(I) through (6) shall neither solicit nor demand any gift. It is also unlawful for any person or entity to offer, give or agree to give to any person included in the terms defined in paragraphs (b)(l) through (6), or for any person included in the terms defined in paragraphs (b)( I) through (6) to accept or agree to acceptfrom another person or entity, any gift for or because of: a. An official public action tal<en, or to be taken, or which could be taken, or an omission or failure to take a public action; b. A legal duty performed or to be performed, or which could be performed, or an omission or failure to perform a legal duty; c. A legal duty violated or to be violated, or which could be violated by any person included in the term City of South Miami Page 45 2016 External Audit RFP defined in paragraph (b)(I); or d. Attendance or absence from a public meeting at which official action is to be taken. (4) D;sdosure. Any person included in the term defined in paragraphs (b)(I) through (6) shall disclose any gift, or series of gifts from anyone person or entity, having a value in excess of $25.00. The disclosure shall be made by ftling a copy of the disclosure form required by chapter 112, Florida Statutes, for "local officers" with the city clerk Simultaneously with the filing of the form with the clerk of the county and with the Florida Secretary of State. (t) Compulsory disclosure by employees of firms doing business with the city, Should any person included in the terms defined in paragraphs (b)( I) through (6) be employed by a corporation, firm, partnership or business entity in which that person or the immediate family does not have a controlling financial interest, and should the corporation, firm, partnership or business entity have substantial business commitments to or from the city or any city agency, or be subject to direct regulation by the city or a city agency, then the person shall file a sworn statement disclosing such employment and interest with the clerk of the city. (g) Exp/oltotlon of off/cial position prohibited. No person included in the terms defined in paragraphs (b )(1) through (6) shall corruptly use or attempt to use an official pOSition to secure special privileges or exemptions for that person or others. (h) Prohibition on use of confidential information. No person included in the terms defined in paragraphs (b)(I) through (6) shall accept employment or engage In any business or professional activity which one might reasonably expect would require or induce one to disclose confidential information acqUired by reason of an official position, nor shall that person in fact ever disclose confidential information garnered or gained through an official position with the city, nor shall that person ever use such information, directly or indirectly, for personal gain or benefit. (i) Conflicting employment prohibited. No person included in the terms defined in paragraphs (b)(I) through (6) shall accept other employment which would impair independence of judgment in the performance of any public duties. 0) Prohibition on outside employment. (I) No person included in the terms defined in paragraphs (b)( 6) shall receive any compensation for services as an officer or employee of the city from any source other than the city, except as may be permitted as follows: a. Generally prohibited. No full'time city employee shall accept outside employment, either incidental, occasional or otherwise, where city time, equipment or material is to be used or where such employment or any part thereof is to be performed on city time. b. When pennitted. A full-time city employee may accept incidental or occasional outside employment so long as such employment is not contrary, detrimental or adverse to the interest of the city or any of its departments and the approval required in subparagraph c. is obtained. c. Approval of department head required. Any outside employment by any full-time city employee must first be approved in writing by the employee's department head who shall maintain a complete record of such employment. d. Penalty. Any person convicted of violating any provision of this subsection shall be punished as provided in section I-II of the Code of Miami-Dade County and, in addition shall be subject to dismissal by the appointing authority. The city may also assess against a violator a fine not to exceed $500.00 and the costs of investigation incurred by the city. (2) All full-time city employees engaged in any outside employment for any person, firm, corporation or entity other than the city, or any of its agencies or instrumentalities, shall file, under oath, an annual report indicating the source of the outside employment, the nature of the work being done and any amount of money or other consideration received by the employee from the outside employment. City employee reports shall be filed with the city clerk. The reports shall be available at a reasonable time and place for inspection by the public. The city manager may require monthly reports from Individual City of South Miami Page 46 2016 External Audit RFP employees or groups of employees for good cause .. (k) Prohibited inlfestments. No person included in the terms defined in paragraphs (b)( I) through (6) ora member ofthe immediate family shall have personal investments in any enterprise which will create a substantial conflict between private interests and the public interest. (I) Certain appearances and payment prohibited. (I) No person included in the terms defined in paragraphs (b)(I), (5) and (6) shall appear before any city board or agency and make a presentation on behalf of a third person with respect to any matter, license, contract, certificate, ruling, decision, opinion, rate schedule, franchise, or other benefit sought by the third person. Nor shall the person receive any compensation or gift, directly or indirectly, for services rendered to a third person, who has applied for or is seeldng some benefit from the city or a city agency, in connection with the particular benefit sought by the third person. Nor shall the person appear in any court or before any administrative tribunal as counselor legal advisor 1:0 a party who seeks legal relief from the city or a city agency through the suit in question. (2) No person included in the terms defined in paragraphs (b)(2), (3) and (4) shall appear before the city commission or agency on which the person serves, either directly or through an associate, and make a presentation on behalf of a third person with respect to any matter, license, contract, certificate, ruling. decision, opinion, rate schedule, franchise, or other benefit sought by the third person. Nor shall such person receive any compensation or gift, directly or indirectly, for services rendered to a third party who has applied for or is seeking some benefit from the city commission or agency on which the person serves in connection with the particular benefit sought by the third party. Nor shall the person appear in any court or before any administrative tribunal as counselor legal advisor to a third party who seeks legal relieffrom the city commission or agency on which such person serves through the suit in question. (m) Actions prohibited when financial Interests Inlfollfed. No person included in the terms defined in paragraphs (b) (I) through (6) shall participate in any official action directly or indirectly affecting a business in which that person or any member of the immediate family has a financial interest. A financial interest is defined in this subsection to include, but not be lImited to, any direct or indirect Interest in any investment, equity, or debt. (n) Acquiring financial interest •. No person included in the terms defined In paragraphs (b)(I) through (6) shall acquire a financial interest in a project, business entity or property at a time when the person believes or has reason to believe that the financial interest may be directly affected by official actions or by official actions by the city or city agency of which the person Is an official, officer or employee. (0) Recommending professional services. No person included in the terms defined in paragraphs (b)(l) through (4) may recommend the services of any lawyer or law firm, architect or architectural firm, public relations firm, or any other person or firm, professional or otherwise, to assist in any transaction involving the city or any of its agencies, provided that a recommendation may properly be made when required to be made by the duties of office and in advance at a public meeting attended by other city officials, officers or employees. (P) Continuing application after city service. (I) No person included In the terms defined in paragraphs (b)(I), (5) and (6) shall, for a period of two years after his or her city service or employment has ceased, lobby any city official [as defined in paragraphs (b)(l) through (6)] in connection with any judicial or other proceeding, application, Solicitation, RFQ, bid, request for ruling or other determination, contract, claim, controversy, charge, accusation, arrest or other particular subject matter in which the city or one of its agencies is a party or has any interest whatever, whether direct or indirect. Nothing contained in this subsection shall prohibit any individual from submitting a routine administrative request or application to a city department or agency during the two-year period after his or her service has ceased. (2) The provisions of the subsection shall not apply to persons who become employed by governmental City of South Miami Page 47 2016 External Audit RFP entities, 50 I (c)(3) non-profit entities or educational institutions or entities, and who lobby on behalf of . those entities In their official capacities. (3) The provisions of this subsection shall apply to all persons described In paragraph (pH I) whose city service or employment ceased after the effective date of the ordinance from which this section derives. (4) No person described in paragraph (pHI) whose city service or employment ceased within two years prior to the effective date of this ordinance shall for a period of two years after his or her service or employment enter into a lobbying contract to lobby any city official in connection with any subject described in paragraph (p)(I) in which the city or one of its agencies is a party or has any direct and substantial interest; and in which he or she participated directly or indirectly through decision, approval, disapproval, recommendation, the rendering of advice, investigation, or otherwise, during his or her city service or employment. A person participated "directly" where he or she was substantially involved in the particular subject matter through decision, approval, disapproval, recommendation, the rendering of advice, investigation, or otherwise, during his or her city service or employment. A person participated "indirectly" where he or she knowingly participated in any way in the particular subject matter through decision, approval, disapproval, recommendation, the rendering of advice, investigation, or otherwise, during his or her city service or employment All persons covered by this paragraph shall execute an affidavit on a form approved by the city attorney prior to lobbying any city official attesting that the requirements of this subsection do not preclude the person from lobbying city officials. (5) Any person who violates this subsection shall be subject to the penalties provided in section 8A- 2(p). (q) City attorney to render opinions on request. Whenever any person induded in the terms defined in paragraphs (b)(I) through (6) and paragraph (b)(9) is in doubt as to the proper interpretation or application of this conflict of interest and code of ethics ordinance, or whenever any person who renders services to the city is In doubt as to the applicability of the ordinance that person, may submit to the city attorney a full written statement of the facts and questions. The city attorney shall then render an opinion to such person and shail publish these opinions without use of the name of the person advised unless the person permits the use of a name. (Ord. No. 6-99-1680, § 2, 3-2-99) Edjtor's note-Ord. No. 6-99-1680, § I, adopted 3-2-99, repealed §§ SA-I and 8A-2 in their entirety and replaced them with new §§ 8A-1 and 8A-2. Former§§ 8A-1 and 8A-2 pertained to declaration of policy and definitions, respectively, and derived from Ord. No. 634, §§ I (lA-I), I (IA-2) adopted Jan. II, 1969. City of South Miami Page 48 2016 External Audit RFP AFFIDAVIT CONCERNING FEDERAL AND STATE VENDOR LISTINGS The person, or entity, who is responding to the City's solicitation, hereinafter referred to as "Respondent", must certify that the Respondent's name Does Not appear on the State of Florida, Department of Management Services, "CONVICTED, SUSPENDED, DISCRIMINATORY FEDERAL EXCLUDED PARTIES and COMPLAINTS VENDOR LISTINGS". If the Respondent's name Does appear on one or all the "listings" summarized below, Respondents must "Check if Applies" next to the applicable "Listing." The "Listings" can be accessed through the following link to the Florida Department of Management Services website: http://www.dms.myflorida.com/business operations/state purchasing/vendor information/convi cted suspended discriminatory complaints vendor lists DECLARATION UNDER PENALTY OF PERJURY I, Wjlliam G Benson, CPA (hereinafter referred to as the "Declarant") state, under penalty of perjury, that the following statements are true and correct (I) I represent the Respondent whose name is -"K.<leeO!f.:<:.eJlM'"c;!,C.J.l1L!lll.<!mll;'gglhL... ____ -::::--- (2) I have the following relationship with the Respondent Partner (Owner (if Respondent is a sole proprietor), President (if Respondent is a corporation) Partner (if Respondent is a partnership), General Partner (if Respondent is a Limited Partnership) or Managing Member>(if Respondent is a Limited Uability Company). (3) I have reviewed the Florida Department of Management Services website at the following U RL address: http://www.dms.myflorida.com/business_operations/state_purchasing/vendor_information/convicted_sus pended _discriminatory _ complaints_vendor _lists (4) I have entered an "x" or a check mark beside each listing/category set forth below if the Respondent's name appears in the list found on the Florida Department of Management Services website for that category or listing. If I did not enter a mark beside a listing/category it means that I am attesting to the fact that the Respondent's name does not appear on the listing for that category in the Florida Department of Management Services website as of the date of this affidavit. Check if Applicable Convicted Vendor Ust Suspended Vendor list Discriminatory Vendor List Federal Excluded Parties List Vendor Complaint List FURTHER DECLARANT SAYETH NOT. William G. Be son, C.P.A. (Prin eclarant) By: _-=-~~~C:::==----_ (Signature of D c1arant) ACKNOWLEDGEMENT STATE OF FLORIDA ) COUNTY OF MIAMI·DADE ) City of South Miami Page 49 2016 External Audit RFP On this the..£... day of A1r;' , 20JL before me, the undersigned authority, personally appeared ( 0,); l\:c,,,.., C. J;:enS<vl who is personally know to me or who provided the following identification and who took an oath or affirmed that that he/she/they executed the foregoing Affidavit as the Declarant, WITN ESS my hand and official seal. NOTARY PUBLIC: SEAL City of South Miami Page 50 ~,£c£e,J2 Notary Public, State of Fforida tc.:...H.; q F. Cbubec k.. (Name of Notary Public: Print, Stamp or type as commissioned.) 2016 External Audit RFP PRESENTATION TEAM DECLARATION/AFFIDVAIT OF REPRESENTATION This affidavit is not required for compliance with the City's Solicitation; however, it may be used to avoid the need to register members of your presentation team as lobbyists. Pursuant to City Ordinance 28-14-2206 (c)(9), any person who appears as a representative for an individual or firm for an oral presentation before a City certification, evaluation, selection, technical review or similar committee, shall list on an affidavit provided by the City staff, all individuals who may make a presentation. The affidavit shall be filed by staff with the Clerk's office at the time the committee's proposal is submitted to the City Manager. For the purpose of this subsection only, the listed members of the presentation team, with the exception of any person otherwise required to register as a lobbyist, shall not be required to pay any registration fees. No person shall appear before any committee on behalf of an anyone unless he or she has been listed as part of the firm's presentation team pursuant to this paragraph or unless he or she is registered with the City Clerk's office as a lobbyist and has paid all applicable lobbyist registration fees. Pursuant to '92.525(2), Florida Statutes, the undersigned, WilliamG. Benson,C.P.A. , makes the following declaration under penalty of perjury: Listed below are all individuals who may make a presentation on behalf of the entity that the affiant represents. Please note; No person shall appear before any committee on behalf of anyone unless he or she has been listed as part of the firm's presentation team pursuant to this paragraph or unless he or she is registered with the Clerk's office as a lobbyist and has paid all applicable lobbyist registration fees. NAME William G. Benson, C.P.A. Managing Partner Israel J. Gomez, C.P.A. Partner MareA. Grace, C.P.A. Associate Partner For the purpose of this Affidavit of Representation only, the listed members of the presentation team, with the exception of any person otherwise reqUired to register as a lobbyist, shall not be required to pay any registration fees. The Affidavit of Representation shall be filed with the City Clerk's office at the time the committee's proposal is submitted to the City as part orthe procurement process. Under penalties of perjury, I declare that I have read the foregoing declaration and that the facts stated in it are true and specifically that the persons listed above are the members of the presentation team of the entity listed below Execu -"'-'\'-"-'....l.-___ " 20/(., William G. Benson, C.P.A. I Managing Partner Print Name and Title City of South Miami PageSI· Keefe McCullough Print name of entity being represented 2016 External Audit RFP THE CITY OF PlEAS,.',."'!T LIVING RFP Title: RFP No.: Evaluation Scoring Sheet External Audit Services FN 2016-06 Purchasing Division 6130 Sunset Drive South Miami, Florida 33143 . (305) 663-6339 www.sQuthmiamjfl.gov DIRECTIONS: Please score each firm, for eaeh specific criteria proVided. Scoring is based on eacheriteri. listed below with a maximum score for each criteria. The total score for each proposer is calculated by adding each criteria for a total score by proposer. The maximum score total score for each proposer is 100 points. I. 2. Bidder's Expertise and Experience Max 40 Points Audit Approach Max 30 Points Cost of Services 3. Max 30 Points Total Score '10 1. f (Print Name) Page 1 of 1 tHE,CITY,OF PLEASANT LIVING RFP Title: RFP No.: Evaluation Scoring Sheet r~~ Purchasing Diyision 6130 Sunset Drive South Miami. Florida 3.3143 (30S) 663-6339 www;southmiamifl.goy External Audit Services FN 2016-06 DIRECTIONS: Please score each firm, for each specific criteria provided. Scorin!: is.based on each criterialistedpelQW with a maximum score for each criteria. The total score for each proposer is calculated by adding each criteria for a total score by proposer. The maximum score total sCOre for each proposer is 100 points, Bidder's Expertise I. and Experience Max 40 Points 40 2. Audit Approach 30 '3·0 30 Max 30 Points Cost of Services 3. Max 30 Points "2.0 '"LO 30 Page 1 of 1 THE CITY OF PLEASANT LIVING RFPTitle: RFP No.: I. 2. Bidder's Expertise and Experience Max 40 Points Audit Approach Max 30 Points Cost of Services 3. Max 30 Points TotalScore o _ Evaluation Scoring Sheet External Audit Services FN 2016-06 d Page 1 of 1 Purchasing Division 6130 Sunset Drive South Miami, Florida 33143 (305) 663-6339 www.southmiamifl.gov Date: SoutOOiami THE CITV,OF PLEASANT LIVING RFP Title: RFPNo.: Evaluation Scoring Sheet External Audit Services FN 2016·06 Purchasing Division 6130 Sunset Drive South Miami, Florida 33143 (305) 663-6339 wwyy.southmlarnifl.goy DIRECTIONS: Please score each firm. for each specific criteria provided. Scorin, is based on each criteria listed below with a maximum score for each criteria. The total score for each proposer is calculated by adding each crjteria for a total score by proposer, The maximum score tOtaiScore for each proposer is I 00, points. Bidder's Expertise I. and Experience 2. Max 40 Points Audit Approach Max 30 Points Cost of Services 3. Max 30 Points Yo Page 1 of 1 THE CITY OF PLEASANT LlVlNG RFP Title: RFP No.: Evaluation Scoring Sheet External Audit Services FN 2016-06 Purchasing D'lvision 6130 Sunset Drive South Miami, Florida 33143 . (305) 663-6339 www.southmiamjfLgov DIRECTIONS: Please score each firm, for each specific criteria provided. Scorin!: is based on each criteria listed below with a maximum score for each criteria. The total st;ore for each proposer is calculated by adding ea,h crjteria for a total score by ~roposer. The maximum score total score for each proposer is 100 points. I. 2. Bidder's Expertise and Experience Max 40 Points Audit Approach Max 30 Points Cost of Services 3. Max 30 Points Reviewed by: ][) 36 -20 (Print Name) _2%"",-,,-,-~_~-;;:;-:--,-"'" __ ' ____ ---Date: oS" / " )1£ (Slgnatu re) Page 1 of 1 ri'J SouthlMiami THE-CITY·OF PLEASANT LIVING RFP Title: RFP No.: . F.-I-" ....... ' A L Evaluation Scoring Sheet External Audit Services FN 2016-06 Purchasing Division 6130 Sunset Drive South Miami, Florida 33143 (305) 663-6339 www.southmialIlifl,gov DIRECTIONS: Please score each firm, for each specific criteria provided. Scoring is based on each criteria listed below with a maximum score for each criteria The total score for each proPQser is calculated by adding each criteria fQr a total score by I2rol1Qser, The maximum score total score for each proposer is 100 points. 40 Bidder's Expertise I. and Experience Max 40 Points 2. Audit Approach 30 )0 Max 30 Points Cost of Services !d. 3. Max 30 Points ...,.1 AA I2N-rE~--r " (Print Name) , (Signature) ( Date: :5" --C;' -J b Page 1 of 1 NOTE: RUUlTS ARE NOT FI~AlUNl'IL AtII'AWARDRECOMIil)I"'PTlo!'ilVtHiic:iTI'iv!ANAclEII '.' Corrected Sheet doted 4.21.16 . I . . RFP HFN-aQ1a.QIlel!rERNAL ,WbIT .tRllleU , ... , .... , .... .... '. . .... .... ..... . ....... SoutOOiami Audit Item aa .. Slnll.A~d~ 'enilol'i .> . 1.~ eRA . . ,. ' .. ' . >. . ... ........ ..... < • .. : ,,--I ........ , •. ' '. ." THE CITY Of PLEASANT LIVING Consultant FY2016 FY 2017 FV2018 FY2016 FV2017 FV2016. FVa01S FVa017 F't2018 'HOil! .. FVaOl1 FY2018 FY.2016 FY a017 FY2011 .. ' ...... AC&F $38,000 $40,000 $42,000 $4,000 $4,000 $4,000 $11,000 $11,000 $11,000 $8,000 $8,000 $8,000 $8,000 $8,000 $8,000 Crowe $46,500 $47,900 $49,300 $4,300 $4,400 $4,500 $11,500 $11,800 $12,100 $8,500 $8,800 $9,100 $7,600 $7,800 $8,000 Horwath GLSC $40,000 $42,500 $45,000 $3,000 $3,000 $3,000 $11,000 $13,500 $15,000 $8,500 $10,000 $11,500 $8,000 $8,000 $8,000 Keefe $40,000 $42,000 $44,000 $2,500 $2,500 $2,500 $10,000 $10,000 $10,000 $8,000 $8,000 $8,000 $10,000 $10,000 $10,000 McCullough Marcum $51,000 $52,230 $54,106 $5,000 $5,150 $5,305 $14,000 $14,420 $14,853 $9,000 $9,270 $9,548 $11,500 $11,845 $12,200 M5l $45,000 $45,000 $45,000 $3,500 $3,500 $3,500 $10,000 $10,000 $10,000 $6,000 $6,000 $6,000 $5,000 $5,000 $5,000 S. Davis $43,000 $43,000 $43,000 $4,000 $4,000 $4,000 $10,000 $10,000 $10,000 $4,000 $4,000 $4,000 $7,000 $7,000 $7,000 Audit Item Ba .. pen.'on ' 18S ellA GRAND TOTALS . 3-VEAR TOTAL , . Consultant FY2016 FY2017 FY2018 3--YrTotal FY2016 FY2017 FV2011 FY2018 FV2011 1'12018 1''1201& FV2017 FY2018 FY2016 FY 2017 FY2018 Base, PenSion, .. 185, eRA S. Davis $43,000 $43,000 $43,000 $129,000 $10,000 $10,000 $10,000 $4,000 $4,000 $4,000 $7,000 $7,000 $7,000 I $64,000 $64,000 $64,000 $192,000 M5l $45,000 $45,000 $45,000 $135,000 $10,000 $10,000 $10,000 $6,000 $6,000 $6,000 $5,000 $5;000 $5,000 I $66,000 $66,000 $66,000 $198,000 AC&F $38,000 $40,000 $42,000 $120,000 $11,000 $11,000 $11,000 $8,000 $8,000 $8,000 $8,000 $8,000 $8,000 I $65,000 $67,000 $69,000 $201,000 Keefe $40,000 $42,000 $44,000 $126,000 $10,000 $10,000 $10,000 $8,000 $8,000 $8,000 $10,000 $10,000 $10,000l McCullough $68,000 $70,000 $72,000 $210,000 GLSC $40,000 $42,500 $45,000 $127,SOD $11,000 $13,500 $15,000 $8,500 $10,000 $11,500 $8,000 $8,000 $8,000 $67,500 $74,000 $79,500 $221,000 Crowe $46,500 $47,900 $49,300 $143,700 $11,500 $11,800 $1.2,100 $8,500 $8,800 $9,100 $7,600 $7,800 $8,000 Horwath $74,100 $76,300 '$78,500 $228,900 Marcum $51,000 $52,230 $54,106 $157,336 $14,000 $14,420 $14,853 $9,000 $9,270 $9,548 $11,500 $11,845 $12,200 $85,500 $87,765 $90,707 $263,972 --__ I -- 26SE I I NEIGHBORS I SUNDAY MAY 29 2016 MIAMIHERALD,COM FROM PAGE 24SE south.net. RELIGION Good Shepherd Catholic Church: 5 p,m. Saturday:' Vigil Mass in English; 6:30 p.m, Saturday: Vigil Mass in Spanish; 8 a,m" 10:30 a,m, and 5:30 p.m. Sunday: Church: Sunday: 10 a.m. Bible Study, 11 a.m. Wor- ship; 7 p.m. Wednesday: Bible Study;5501 Granada Blvd. at U. S. 1 across the street from University of Miami, Coral Gables. 305- 665-4072. Coral Gables Congrega- tional Church, United Church of Christ: 3010 De Soto Blvd., Coral Gables. 305-448-7421 or coral- gablescongregational,org. First Church of Christ, Scientist-Coral Gables: 10 a.m. Sunday: Service, Sun- day school for youth; 7:30 p.m. Wednesday: Testimo- ny service; 410 Andalusia Ave., Coral Gables. 305- 448-3360. First Miami Presbyterian Church: Service time: 11 a.m, Stmday; 609 Brickell Ave., Miami. 305-371-3439 or www.fpcmiami.org. First United Methodist Church of Coral Gables: Sunday: 8:30 a.m. tradi~ tional worship in the chap~ el, 11 a.m. traditional wor- ship in Sancruary, 9:39 a.m. contemporary worship in Founder's Hall, 9:30 a.m, Spanish worship in Head Center; 536 Coral Way, Coral Gables. 305- 445-2578. First United Methodist Church of South Miami: 9:15 a.m, SUnday: School in the fellowship hall; 10:30 a,m, Sunday: Worship service in the Chapel; 6565 Red Rd. SW 57th Ave" Coral Gables. 305-667- 7508 or fwncs@bell- ~."""'''~ t '~ , ', ~''''''''.'''' . ,. ".,-~ ,,~ Mass in English; 9 a.m., noon and 7 p,m, Sunday: Mass in Spanish: 8:30 a.m, Monday-Friday: Daily Mass in English; 7:30 p.m. Monday~Friday: Daily Mass in Spanish; 14187 SW 72nd St., Miami. 305-385- 4320, Granada Presbyterian Church: 9:30 a.m. Heri- tage SlUlday; 11 a.m. Con- temporary Sunday in En~ glish and Sunday in Span- ish; 5:30 p.m. dinner and 6:30 p.m. classes for all ages every Wednesday, community groups in homes each evening of the week and 6:30 p.m. Sat- urday evening in Doral in Spanish; 950 University Dr., Coral Gables. 305- CITY OF SOUTH MIAMI COURTESY NOTICE NOTICE IS HEREBY given that the City Commission of the City of South Miami, Florida will conduct Public Hcaring(s) at its regular City Commission mccting scheduled for Tuesday, June 7, 2016, beginning at 7:00 p.m., in the City Commission Chambers, 6130 Sunset Drive, to consider the following item: ( A Resolution authorizing the City Manager to negotiate and enter into a two~year contract, including a Olle~year option to renew, with Keefe McCullough & CO., LLP as an external financial auditor. ALL interested parties are invited to attend and will be heard. For further illformutioll, please contact the City Clerk's Office at: 305-663~6340. Maria M. Menendez, ("'Me City Clerk ) Pursuant to Florida Statutes 286.0105. the City hereby advi5Bs the public that if a pClson decides 10 appeal any decision made by this Bonnl, Agency or COlllmlSsion with resp~cl to any matt~r considered al its meeting or hearing. he or she will need a record of the proceedings. and that for such pUIJIose, affected person lllil)' need 10 enSUH." that a verbatim record of the proceedings is made whIch record mcludes the testimony and evidence UpCln which the appeal is t('! he based. 444-84-35 or www.grana- dapca.org. Hare Krisna Temple: Veg- etarian meal with devo- tional music and bhakti- yoga philosophy; 6~9 p.ro. Stmday; 3220 Virginia St., Coconut Grove. 305-442~ 7218 or www.harekrish- naculturalcenter,org, Havurah Mini Minyan: Lay-led egalitarian Minyan meets in members' homes the first and third Sat- urdays of each month. Includes musical service and Torah discussion. Gall Ivy for details and loca- tions at 305~498-3658. Free and open to all. Holy Rosary Church: Call for service time; 9700 SW 184th St., Kendall. 305~ 235-5135. Krome Avenue Church: 22755 SW Krome Ave.) Redland.305-245-1544: SWlday: 9 a,m. School; 10 a.m. Morning Worship and Children's worship; 11:15 a.m. Fellowship dinner; 6 p.m. Evening Worship. Nursery available; Wednesday 7 p.m.: Bible Study and Teens. Lord of Life Lutheran Church: 9:30 a.m, Sunday: Worship service in English; 1100n Sunday: Worship service in Spanish; 10:45 a.m, Sunday: School for ages 3 through flfth grade; 9225 SW 137th Ave., West Kendall. 305-387~4529~ New Community Church of Seventh-Day Adven- tists: 10 a.m, Saturday: Small Bible study groups; 11 a,m. Saturday: Meet and Greet snack time; 11:30 a.m. Saturday: Contempo- rary worship; 1 p.m. flrst and third Saturdays: Fel~ lowship IWlcheon; 14920 SW 67th Ave., Miami. 305- 668-6038. Old Cutler Presbyterian Church: SWlday: 9:15 a.m. Traditional service; 11 a.m. Contemporary service; 11 SUMMER CAMP: )Un.13 -August I!, 2016 This year's camp programs will be crammed with fin-tastic fun, marine biolOgy and conservation education, splash- tacular animal shows, enjoyable field and art activities and sa much mare! MIA.MI' '-0 Sql'e.-l>ifr! Reglsteronllneat QA.eulJ:iiDii;f miamlseaquarium.com/educatlon 2 . orcaIl3D5-361-6105EKT.2D70R526 a.m. Spanish service; 14401 Old Cutler Rd., Palmetto Bay. 305-238~8121 or www.ocpc.org. Our Lady of Divine Provi~ dence: 5:30 p.m. Saturday and 10 a.m, SWlday: Mass in English; 7 p.m. Saturday, 8 a,m., noon, 5:30, 7 and 8:30 p.m. SlUlday: Mass in Spanish; 7 a.m. and 7 p.m, Monday-Friday and 8:30 a.m. Saturday: Mass itt Sparush: 7 a.m. and 7 p.m. Monday-Friday; 10205 W. Flagler St., Miami. 305- 551~8113. Our Lady of Lourdes Catholic Church: 5 p.m. Saturday, 7:30 a.m, and 11:45 a,m. Sunday: Mass in English; 6:30 p.m. Sat- urday, 8:45 a.m., 1 p.m. and 6:30 p,m, Sunday: Mass in Spanish; 11291 SW 142nd Ave., West Kendall. 305-386-4121, Our Lady of the Holy Rosary~St. Richard Catho- lic Church: 8 a,m. Monday~ Saturday: MaSSi 5 p.m. Saturday: Vigil; Sunday: 7, 8:30,10 and 11:30 a.m. Mass in English; 5 p.m. Youth Mass; 7 p.m, Mass in Spanish; 7500 SW 152nd St., Southwest Miami- Dade. 305-233~8711. Palmetto Presbyterian Church: 9:30 a.m. Sunday: School; 10 a.m. Sunday: Fellowship; 10:30 a.m, Sunday: Worship service; 6790 SW 56th St., Miami. 305-666-0632. Perrine-Peters United Methodist Church: 9:30 a.m. Sunday: School; 10 a.m. SWlday: Fellowship; 10:30 a.m. SlUlday: Wor- ship service; 18301 S. Dixie Hwy., Palmetto Bay. 305- 235-2309. Pinecrest Presbyterian Church: 10 a.m. Sunday: Worship service; 10:15 a.m. Sunday: school; 11 a.m. Sunday: Fellowship and refreshments; 10400 SW 57th Ave" Pinecrest. 305~ 661-1009, Plymouth Congregational SEE RELIGION, 34SE MIAMI DAILY BUSINESS REVIEW Published Daily except Saturday,Sunday and Legal Holidays Miami,Miami-Dade County,Florida STATE OF FLORIDA COUNTY OF MIAMI-DADE: Before the undersigned authority personally appeared MARIAMESA,whoonoath says that heor she isthe LEGAL CLERK,Legal Notices oftheMiamiDaily Business Review f/k/a MiamiReview,adaily (except Saturday,Sundayand Legal Holidays)newspaper,published at Miami in Miami-Dade County,Florida;thatthe attached copyof advertisement, being a Legal Advertisement of Notice in the matter of NOTICE OF PUBLIC HEARING CITYOF SOUTH MIAMI-JUNE 7,2016 in the XXXX Court, was published in said newspaper in the issues of 05/27/2016 Affiantfurther says thatthe said MiamiDaily Business Review isa newspaper published atMiami,in said Miami-Dade County,Floridaand that thesaid newspaper has heretofore been continuously published insaid Miami-Dade County,Florida each day (except Saturday,Sundayand Legal Holidays)and has been entered as second class mail matter at the postofficeinMiamiinsaidMiami-DadeCounty, Florida,foraperiodof one year next preceding thefirst publication of the attached copy of advertisement;and affiant further says thatheor she has neither paidnorpromisedany person,firm or corporation any discount,rebate,commission or refund for the purpose of securing this advertisement for publication inj]j»-sarajaewspap§ >u.(f/iA—, (SEAL) MARIA MESA personally knowntome 4L/>Z<iV.-CmtZ RHONDA M PELTIER MY COMMISSION *FF231407 EXPIRES Moy 172019 hfonda.No;.-.•,Sc.ice,.xn CITY OF SOUTH MIAMI NOTICE OF PUBLIC HEARING NOTICEISHEREBY giventhattheCity Commission oftheCityofSouth Miami,Florida will conductPublic Hearing(s)atitsregularCityCommission meetingscheduledforTuesday,June 7,2016,beginningat7:00p.m.,in theCity Commission Chambers,6130 Sunset Drive,toconsiderthe following item(s): AResolutionauthorizingtheCityManagertonegotiateandenterinto a two-year contract,includinga one-year optiontorenew,withKeefe McCullough &CO.,.LLPasanexternalfinancialauditor. ALL interested parties are invitedto attend and willbe heard. Forfurtherinformation,please contact the CityClerk'sOfficeat: 305-663-6340. MariaM.Menendez,CMC CityClerk Pursuantto Florida Statutes 286.0105,theCityherebyadvisesthepublic thatifaperson decides toappealanydecisionmadebythisBoard, Agencyor Commission with respect toanymatter considered atits meetingorhearing,heor she will needarecordoftheproceedings,and that for such purpose,affected person may need to ensure that a verbatim ;recordoftheproceedingsismadewhich record includesthe testimony !and evidence upon which the appeal isto be based. ,5/27 lfi-1?n/n000117784M