Res No 219-16-14774RESOLUTION NO.:219-16-14774
A Resolution authorizing the City Manager to procure maintenance andrepair services for
sport field lighting from Electrical Contracting Services at two (2)City parks.
WHEREAS,park staff conducted an assessment atPalmerParkandMurrayParkand
concluded that approximately thirty-eight (38)lamps require replacement;and
WHEREAS,proper lightingwillhelp ensure a safer and quality playing environment for
the public;and
WHEREAS,competitive proposals were sought from three (3)different sources of
supply;Electrical Contracting Services was the lowest and most responsive vendor;and
WHEREAS,a contingency in the amount of$2,000 will beincluded over the proposal
amount to address for unknown factors that may arise such as new wiring,additional ballast,
fuses and/or lamps.
NOW,THEREFORE,BEIT RESOLVED BYTHE MAYOR AND CITY COMMISSION OFTHE
CITYOF SOUTH MIAMI,FLORIDA THAT:
Section 1.TheCity Manager is authorized to pay Electrical Contracting Services for an
amount nottoexceed$18,856for maintenance andrepairservicesfor sport fieldlightingat
Murray Parkand Palmer Park.TheCity Manager is authorized to expend an additional $2,000
over the proposal amount of $18,856 for unknown factors.
Section 2.The total expenditure in the amount of $20,856 shallbe charged to the
Citywide Parks Improvement,account number 301-2000-572-6450,which has a balance of
$845,409 before this request was made.
Section 3.Severability.Ifany section clause,sentence,or phrase of this resolution is
forany reason heldinvalidor unconstitutional bya court of competent jurisdiction,the holding
shall not affect the validity of the remaining portions of this resolution.
Section 4.Effective Date.Thisresolutionshall become effective immediately upon
adoption by vote of the City Commission.
PASSED AND ENACTED this15thdav of November ,2016.
APPROVED:
a&i
CITY CLERK /MAYOR
Pg.2 of Res.No.219-16-14774
READ ANDA&PROVED AS TOFORM:
LANGUASlC LEGALITY,
COMMISSION VOTE:5-0
Mayor Stoddard yea
Vice Mayor Welsh Yea
Commissioner Edmond Yea
Commissioner Liebman Yea
Commissioner Harris Yea
South^Miami
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To:
From:
Via:
Date:
Subject:
Background:
Vendors &
Amount:
Amount:
Account:
Attachments:
The Honorable Mayor &Members of the City Commission
Steven Alexander,City Manager
Quentin Pough,Director ofParksand Recreation
November 15,2016 Agenda Item No.s
A Resolution authorizing the City Manager to procure maintenance and
repair services for sport fieldlighting from Electrical Contracting Services at
two (2)Cityparks.
Park staff conducted an assessment at Palmer Park and Murray Park and
concluded that approximately thirty-eight (38)lamps require replacement.
Proper lighting will help ensure a safer and qualityplaying environment for
the public.
Competitive proposals were sought from three (3)different sources of
supply;ElectricalContractingServiceswas the lowest andmost responsive
vendor.
Acontingencyinthe amount of $2,000 will beincludedover the proposal
amount to address for unknown factors that may arise such asnewwiring,
additional ballast,fuses and/or lamps.
Pleasefindbelowa breakdown ofall proposals:
Vendors Amount
Electrical Contracting Services $18,856/
Davco Electrical Contractors Corp.$21,043
Canseco Electrical Contractors,Inc.$57,929
Proposal amount is not to exceed 18,856 with a contingency amount of
2,000 fora total amount not to exceed 20,856.
The total expenditure in the amount of $20,856 shallbe charged to the
CitywideParks Improvement,account number 301-2000-572-6450,which
hasabalanceof$845,409beforethis request wasmade.
Resolution
Vendor Proposals
{Miami "*'»ilvi-irPl»».»«;>rMft:ra.
City of South Miami
REQUEST FOR QUOTATION
COMPETITIVE PRICING Tax Exempt*:85-8012621693C-1
Electrical Contracting Services
Bussiness Number:
Delivery Bate/Time:
CompanyName:
Attention:
DateQuoteNeededBy:
Chuck Floyd 305-556-0041
11.03.16 TBB
'Scopeof Work:Repair 16 fieldlightsat Murray Park,5800^SW 66th Street,SoutbMiami,ML 33143
ITEM QUANTITY UNIT SIZE DESCRIPTION UNIT COST TOTAL COST
1.26 NA 1500 Watt MH Straight Lamps $48.00 $1,248.00
2.20 NA 1500 Watt Ballast 480V Kits $192.00 $3,840.00
3.13 NA
KTK Fuses
(or other brand)$12.00 $156.00
4,43 Per Hour Crane with Operator $105.00 $4,515.00
5.43 Per Hour Foreman/Electrician $83.00 $3,569.00
6.4 Per Hour Supervisor/Master Electrician $40.00 $160.00
QUOTATION VALID FOR 30 DAYS Subtotal $13,488.00
The successfulvendor willbe required toprovidea W-9form anda certificate ofinsurance (COI)Applicable Discounts $0.00
naming the dty oj Sot
re$
im Miami as aaamonauy m
mistered under theCityofSo
surea.in aaaition,me successful venaur wiu neeu iu oe
mth Miami's vendorregistrationlist.TOTAL $13,488.00
VENDOR
SIGNATURE:
Title:
d -7/
If f€S)<j>£/\V
Date:
Delivery Location:
Contact Number:
REQUESTED BY:
11.02.16
Murray Park,5800 SW 66th Street,
South Miami,FL 33143
786-859-3211
Armando Munoz
Parks Superintendent
i!Wlyo5p|w;>H!»yn(
City of South Miami
REQUEST FOR QUOTATION
COMPETITIVE PRICING Tax Exempt*85-8012621693C-1
Electrical Contracting Services
Bussiness Number:
Delivery Date/Time:
CompanyName:
Attention:
Date Quote NeededBy:
Chuck Floyd 305-556-0041
11.03.16 TBD
Scopeof Work:Repair 15 field lightsat Palmer Park,6100SW67thAvenue,SouthMiami,FL.33143
ITEM QUANTITY UNIT SIZE DESCRIPTION UNIT COST TOTAL COST
1.12 NA 1500 Watt MH Straight Lamps $48.00 $576.00
2.10 NA 1500 Watt Ballast 480V Kits $192.00 $1,920.00
3,10 NA
KTK Fuses
(or other brand)
$12.00 $120.00
4.14 Per Hour Crane with Operator $105.00 $1,470.00
5.14 Per Hour Foreman/Electrician $83.00 $1,16X00
6.3 Per Hour Supervisor/Master Electrician $40.00 $120.00
QUOTATION VALID FOR 30 DAYS Subtotal $5,368.00
The successfulvendorwillberequiredtoprovidea W-9form andacertificate ofinsurance (COI)
namingtheCityofSouth Miamias additionally insured.In addition,thesuccessfulvendorwillneedtobe
registered under theCity ofSouthMiamis vendor registration list.
Applicable Discounts $0.00
TOTAL $5,368.00
VENDOR
SIGNATURE:
Title:$rc2>t cUa V
Date:
Delivery Location:
Contact Number
REQUESTED BY:
11.02.16
Palmer Park,6100 SW 67th Ave.,
South Miami,FL 33143
786-859-3211
Armando Munoz
Parks Superintendent
October 25,2016
ELECTRICAL
contractors corp.Attention:QuentinPough,CPRP/Director of ParkRecreation
South Miami Recreation &Park
6130 Sunset Drive
South Miami,FL.33143
Reference:Repair 26Field Lights at Murray Park5800 SW 66 Street SouthMiami,FL.
DavcoElectricalContractorsCorp.ispleasedtoprovidethis proposal toprovide supervision,labor,
equipmentandmaterialstorepair(26)fieldlightsasperthescopeprovidedbelowforthetotalsumof:
FOURTEEN THOUSAND NINE HUNDRED SEVEN DOLLARS
$14,907.00
Scope of Work and Materials and LaborJEquipment:
1.lOOOWattMH Lamps 26 @$59.00ea $1,534.00
2.lOOOWattMH Ballast 20 @$196.00ea $3920.00
3.KTKFuses 13 @$11.00ea $143.00
4.CranewithOperator$140.00per hr@43hrs $6,020.00
5.Foreman/Electrician $70.00per hr@43hrs $3,010.00
6.Supervision$70.00perhr@4hrs $280.00
Notes &Conditions
1.PRICE IS BASED ON A NORMAL 40-HR WORK WEEK.
2.Permitfeeandengineeringunlessspecificallystatedaboveinscopeisexcluded.
3.Any additional workormaterialbeyondthisscopewillbe additional.
Davcoreservestherighttowithdrawthisproposal if notacceptedandreceivedinthisofficewithin(30)
days.This proposal isalso conditioned uponthe premises beinginthe physical statethattheyareinas of
thisproposaldate.Intheeventthereisachangetothephysicalcondition of thepremisesrequiring
additional wo^c,injhe jjgle discretion of Davco Electrical Contractors Corp.,additional costs maybe
incurred.
Respecti
Maraial Seni Jr.
Estimator
DavcoElectrical Contractors Corp
Commercial •EC673 •Industrial
Boynton Beach:(561)732-3434•BocaRaton:(561)338-6847•Fax:(561)732-3414 •www.davcoeleclric.com
4885 ParkRidgeBoulevard•Boynton Beach,Florida 33426-8316
ELECTRICAL
CONTRACTORS CORP.
October 17,2016
Attention:QuentinPough,CPRP/Director of Park&Recreation
South Miami Recreation &Parks
6130 Sunset Drive
South Miami,FL.33143
tiiReference:Repair Field Lights at Palmer Park 6100SW 67"AveSouth Miami,FL.33143
Wearepleasedtosubmitourproposaltofurnishallrequiredequipment,tools,material,laborand
supervisiontorepairfieldlightsattheabovereferencedsiteasperthebreakdownprovidedbelow,forthe
sum of:
SIX THOUSAND ONE HUNDRED THIRTY-SIX DOLLARS
$6,136.00
Scope of work and materials and labor and equipment
1.1500WattMH Straight Lamps$63.00 ea@ 12 $756.00
2.1500WattBallast480VKits$212.00 ea@ 10 $2,120.00
3.KTKFuses$11.00 ea@ 10 $110.00
4.Cranewith Operator $140.00 per hr@ 14 $1,960.00
5.Foreman/Electrician$70.00per hr@ 14 .....$980.00
6.Supervisor at $70.00 per hr@ 3 $210.00
$6,136.00
Notes &Conditions
1.PROPOSAL IS BASED UPON WORK DURING NORMAL 40 HOUR WORK WEEK.
2.Anyadditionalworkormaterialbeyondthisscope will beadditional.
Wereservetherighttowithdrawthisproposal if itisnot accepted andreceivedinthisofficewithinthirty
(30)days.Thisproposalisconditioneduponthepremisesbeinginthephysicalstatethattheyareinas of
thisdate.Intheeventthereisachangetothephysicalcondition of thepremisesrequiringadditionalwork,
inthesolediscretion of Davco Electrical Contractors Corp.,additionalcostsmaybeincurred.
Appreciated,^
farcial Seni Jr.
Estimator
Davco Electrical Contractors Corp.
Commercial •EC673 •Industrial
Boynton Beach:(561)732-3434•Boca Raton:(561)338-6847 •Fax:(561)732-3414•www.davcoelectric.com
4885Park Ridge Boulevard•Boynton Beach,Florida 33426-8316
l_._
f r\
Miamirw'-^^^''^^•iv;,T
Company Name:
Attention:
Date Quote Needed By:
City of South Miami
REQUEST FOR QUOTATION
TaxExempt#:85-8012621693C-1COMPETITIVEPRICING
Canseco Electrical Contractors,Inc.
Ramon Canseco Jr.
11.07.16
Bussiness Number:
Delivery Date/Time:
305-265-9909
TBD
Scope of Work:Repair 15fieldlightsatPalmerPark,6100 SW 67th Avenue,SouthMiami,FL.33143
ITEM QUANTITY UNIT SIZE DESCRIPTION Unit Cost TOTAL COST
1.»NA 1500 Watt MH Straight Lamps $295.00 $3,540.00
2.10 NA 1500 Watt Ballast 480V Kits $650.00 $6,500.00
3.10
-
NA
KTK Fuses
(or other brand)$313.00 $3,130.00
4.1 1 week Lift with Operator $4,800.00 $4,800.00
5.14 PerHour 1 Electrician $95.00 $1,330.00
6.3 Per Hour B Supervisor/Master Electrician $115.00 $345.00
QUOTATION VALID FOR 30 DAYS Subtotal $19,645.00
The successfiilvendor willbe required toprovidea W-9 formanda certificate ofinsurance (COI)
naming the City of South Miami as additionally insured.In addition,the successful vendor willneedtobe registered
under theCity ofSouth Miami's vendor registration list.
Applicable Discounts $0.00
TOTAL $19,645.00
VENDOR
'SIGNATURE:
Title:Operation Manager
EXCLUDES:Fixture Housing /Site Restore /Maintenance /Light
Contactors /Wiring /Replace Support or Hardware /Permit
Date:
Delivery Location:
Contact Number:
REQUESTED BY:
1L04.16
Palmer Park,6100 SW 67th Ave.,
South Miami,FL 33143
786-859-3211
Armando Munoz
Parks Superintendent
,v ..City of South Miami
South''Miami ^a^^^uw^^^^^.„,-^^^TREQUESTFORQUOTATION
Company Name:
Attention:
Date Quote Needed By:
ITEM
2.
5.
6.
VENDOR
SIGNATURE:
Title:
EXCLUDES:Fixture Housing /Site Restore /Maintenance /Light
Contactors /Wiring /Replace Support or Hardware /Permit
T
COMPETITIVE PRICING
Canseco Electrical Contractors,Inc.
Ramon Canseco Jr.
11.07.16
Tax Exempt*85-8012621693C-1
Bussiness Number:
Delivery Date/Time:
305-265-9909
TBD
Scope ofWork:Repair26 field lights atMurrayPark,5800 SW66th Street,South Miami,FL.33143
QUANTITY UNIT SIZE
26 NA
20 NA
13 NA
2 weeks
43 Per Hour
Per Hour
DESCRIPTION
1500 Watt MH Straight Lamps
1500 Watt Ballast 480V Kits
KTK Fuses
(or other brand)
(Lift)with Operator
Electrician
Supervisor/Master Electrician
QUOTATION VALID FOR 30 DAYS
Operation Manager
Date:
Delivery Location:
Contact Number:
REQUESTED BY:
UNIT COST TOTAL COST
$295.00 $7,670.00
$650.00 $13,000.00
$313.00 $4,069.00
$9,000.00 $9,000.00
$95.00 $4,085.00
$115.00 $460.00
Subtotal $38,284.00
The successful vendor will be required to provide a W-9 form and a certificate ofinsurance (COI)Applicable Discounts
naming the City ofSouth Miami as additionally insured.In addition,the successful vendor will need to be registered
under the City ofSouth Miami's vendor registration list.TOTAL
11.04.16
$0.00
$38,284.00 n
Murray Park,5800 SW 66th Street,
South Miami,FL 33143
786-859-3211
Armando Munoz
Parks Superintendent