Res No 193-16-14748RESOLUTION NO.;193-16-14748
A Resolution authorizing the City Manager to purchase maintenance and repair services
from XGRASSfor the jogging trail at Dante FascellPark.
WHEREAS,the jogging trail ("trail"),located at Dante FascellPark,isin need of maintenance
and repair;and
WHEREAS,inan effort to limit the amount of wear,tear and fading,City staff and
manufacturer recommend that the trailbe coated every two (2)years withan environmentally
friendly sealant—creating a clean,seamless surface that will not fade,even in the harshest
sunlight;and
WHEREAS,the contractor is responsible 8,250 sq.ft.application ofroll coated sealant.
Routine maintenance is not covered under the warranty;furthermore,413sq.ft.of bonded rubber
repairs,labor,equipment,materials,disposalof materials arealsoincludedinthisproposal;and
WHEREAS,competitive proposals were sought from at least three (3)different sources of
supply;XGrasswas the lowest and most responsive vendor;and
WHEREAS,the City desires toprovideacontingencyof$1,000over the proposal amount for
unknown factors that may arise during the work;and
WHEREAS,the total expenditure shall not to exceed $16,479.62.
NOW,THEREFORE,BEITRESOLVEDBYTHE MAYOR AND CITY COMMISSION OFTHECITY
OF SOUTH MIAMI,FLORIDA THAT:
Section 1:TheCity Manager is authorized to expend an amount not to exceed $15,479.62
to XGrass formaintenanceandrepairto jogging trailatDante Fascell Park.The City Managerisalso
authorizedtoexpendanadditional$1,000over the proposal amount of$15,479.62forunknown
factors.
Section2:Thetotalexpenditureshallbechargedto the Citywide Parks Improvement,
accountnumber 301-2000-572-6450,which hasabalanceof$50,000beforethisrequestwas
made.
Section3:Ifanysectionclause,sentence,orphraseofthisresolutionisforanyreasonheld
invalid orunconstitutionalbyacourtofcompetent jurisdiction,the holding shallnotaffectthe
validityof the remaining portions of this resolution.
Section4:This resolutionshallbecomeeffectiveimmediatelyuponadoption.
PASSED AND ADOPTED this 5th day 0f October 2016.
Pg.2 of Res.No.193-16-14748
CLERK
READ ANDARgRQVf DASTO FORM.
U\NGyA^TuEGA^EXECl
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X MAYORi
COMMISSION VOTE:5-0
Mayor Stoddard Yea
ViceMayor Welsh yea
Commissioner Edmond Yea
Commissioner Liebman Yea
Commissioner Harris Yea
South*1 Miami
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To:
From:
Via:
Date:
The Honorable Mayor &Members of the City Commission
Steven Alexander,City Manager
Quentin Pough,Director ofParks&Recreation
October 5,2016 Agenda ItemNo.
Subject:
Background:
Vendors &
Proposal Amount:
Expense:
FUND&
Account:
Attachments:
AResolution authorizing the City Manager to purchase maintenance and repair
services from XGRASS for the joggingtrail at DanteFascellPark.
The joggingtrail("trail"),Ideated atDante Fascell Park,isin need of
maintenance andrepair.Inanefforttolimit the amount ofwear,tear and
fading,City staff and manufacturer recommend that the trailbe coated every
two (2)years withan environmentally friendly sealant—creating a clean,
seamless surface that will not fade,even in the harshest sunlight.Routine
maintenance is not covered under the warranty.
The Contractor is responsible for 8,250 sq.ft.application ofroll coated sealant
of entire trail area.Furthermore,413sq.ft.of bonded rubber patching repairs,
labor,equipment,materials and disposal are included in the proposal.
Competitive proposals were sought from at least three (3)different sources of
supply;XGrass was the lowest and most responsive vendor.
Please find below a breakdown ofall submitted proposals.
VENDORS Amount
XGRASS $15,479.62
Play Space Services,Inc.$20,950
Leadex Corporation $26,185
Contract amount isnottoexceed$15,479.62withacontingency amount of
$1,000 fora total amount notto exceed $16,479.62
The total expenditure shallbe charged toCitywideParks Improvement,account
number 301-2000-572-6450,whichhasabalanceof$50,000beforethis request
was made.
Resolution
Vendor Proposals
Sunbiz-XGRASS
Syathrlic Rubbtr Court MM
Tttrf Surjiteiitg Tile
P.O.Box 846•Dalton,GA 30722
t:706 272 0140 •877 881 8477 •f:706 529 0849
www.xgrass.com •www.tourgreens.com
Bill To
Cityof South Miami
5800 SW 66th Street
South Miami,FL 33143
Ship To
Dante Fascell Park
8600 SW 57th Avenue
South Miami,FL 33143
Estimate
^^^^V>f5|
8250 CBD OD 020MichaelReedJasmin Runyon
.
1
Product:XGrass Bonded Rubber &Roll Coat
Area (sf):413 (BondedRepairs),8250 (Roll Coat)
FallHeight(ft):N/A
Thickness (inch):N/A
Colon Brown,N/A
Binder:Aromatic Stockmeier
Scope/Notes:
InstallationCharge(Includes 413 ofBondedRubberPatchingand
RollCoatofEntireArea)
Shipping
Based upon Dimensions Provided.
Sales Tax
4,220.58
9,859.04
1,400.00
0.00
Total $15,479.62
For Turf Surfacing Estimates -Unless otherwise stated:
-InstallationpriceDOESNOTincludedrainageoraggregatebase
PriortoXGrass arrival,thesite must havethesub-baseproperlygraded,compacted,and
haveproperdrainage installed.
Prior to XGrass deploying installation teams,photographs ofthesitearerequired once
grading,excavationandequipmentinstallationhave occurred.
Customeris responsible for marking allutilitiesonsite.XGrass will assumeno responsibility
forcutwires,pipes,etc during the construction ofa project.
Expensessuchas storage leesor re-consigmnent of freight duetoweatherdelaysorothersite
issuesaretheresponsibility of thecustomer.
Any disturbance oftheturfafterinstallation by die customer,3rdpartycontractor orthelike
aswellasany drainage issuescausetheinstallationandproductwarrantiestoimmediately
become VOID.
Materialquotesarevalidfor 30 days
For Rubber and EWF Surfacing Estimates:Unlessotherwise stated.
Priceincludesrubber,binderandinstallationonly.
Priceassumesfreeandeasyaccesstosite(limitedaccess,restrictedhours,etc.are
extra).
Price does not include:
-surveying,permits,inspectionsorlicenses
-demolition,siteprep,excavating,grading orhauling
-drainage systems,stone,asphalt orconcretework
-temporary fencing orsecurity
Sitemustconsist oflevel(lessthan2%grade),properlyinstalled base(compacted
stone,asphaltorconcrete)ingoodconditioa
All footers mustbe properly filled andcompacted (notresponsible for settling dueto
improperequipment installation).
Freightquotesarevalidfor7days.
Innovative Solutions
PROPOSAL
3125 Skyway Circle
Melbourne,Fl.32934
Phone 1-321-775-0600 Fax 1-321-242-2216
Toll Free -888-653-7529
14531Date:
Prepared for:
Customer Rhone:
Customer Fax:
Organization:
9/16/2016
Quentin Pough
(305)463-6550
Cityof South Miami
4795 SW 75th Ave
South Miami,FL33155
Payment Terms:
Due Date
ShipTo
Proposal #
Net 30
10/16/2016
Scope of Services:
DESCRIPTION
PROJECT NOTES:
-ExistingPoured in Place Rubber Trailis8,250sq.ft.or 6'Wide x1,375LinearFeet
-Pricingis Based onClear Access to Site and StagingArea Next to Installation Area
-Pricingis Based onHavinga Continuous Supply of Water onSite-A Water Truck
if Necessary is not Pricedfor
-Any Deviations from the Above will Result ina Change Order
-All Removed Materials willbe Removed fromSitebyInstallers-NotEnough
Product Removed to Require a Dumpster
TO BE DONE OR PROVIDED BY OTHERS:
-Changingof Entrance fromParkingLot to Trail to a Concrete Walkway -tobe
Done Prior to Arrival
-AllRootPruningandRemoval of Vegetation GrowingonExistingRubberPath-to
be Done Prior to Arrival
-(25)2*x T AreasataDepth of 1.5"-100 sq.ft.
-(10)Seamsat2'Wide x 6*LengthataDepthof 1.5"-120 sq.ft.
-Extend A Life to Cover8,250sq.ft.
Rainbow TurfProductsRubberMulch-(50)lb.Bags
COLOR-Rustic
(Pricing isBasedonTheSchoolDistrict of OsceolaCountyContract #SDOC
16-B-087-LH,$26.65per Bag)
TOTALOF(17)BAGS NEEDED -$453.05
Signature:Print Name/Title:
Dante Fascell Park
8700 SW 57th Avenue
South Miami,FL 33143
Sales Rep
OTY
AC
U/M
ProposalValidfor30days
fromdateonproposal
Subtotal
Sales Tax (0.00)
TOTAL
Date
COST TQTAl
P.O.#
Theabovequotationis based uponsite access for heavyequipmentand soil conditions of2000 PSI.If during excavation of foundations,
necessary permanufacturers specifications,conditions exceed normal,our contractor shall notifytheowner immediately.This shall
includealltypesofrock,vegetationandanyunforseen hazards.Therewillbe additional chargesincurredtocleartheareaandorthe
abuttment holesothat installation canbecompletedoverandabovethe charge forthe original footerwork.
Every effortismadeto supply our customers the materials,equipment and structures as specified within this proposal.In theeventof
unforeseen circumstances,we reserve the right to substitute materials,equipment or structures which wedeem equivalent.In these
instances,the customer will be notified of the substitution.
Pagel
Date:
Prepared for:
Customer Phone:
Customer Fax:
Organization:
Scope of Services:
'J If***
Innovative Solutions
9/16/2016
Quentin Pough
(305)463-6550
Cityof South Miami
4795 SW 75th Ave
South Miami,FL33155
PROPOSAL
3125 Skyway Circle
Melbourne,Fl.32934
Phone 1-321-775-0600 Fax 1-321-242-2216
Toll Free -888-653-7529
14531
Payment Terms:
Due Date
ShipTo
Proposal #
Net 30
10/16/2016
Dante Fascell Park
8700 SW 57th Avenue
South Miami,FL33143
Sales Rep AC
ProposalValidfor30days
fromdateonproposal
DESCRIPTION OTY U/M COST TOTAL
Rainbow Turf Products Aromatic Binder-(5)Gallon Palls
(PricingisBasedonTheSchoolDistrict of Osceola County Contract #SDOC
16-B-087-LH,$139.53)
TOTALOF(4)PAILS NEEDED -$558.12
Rainbow TurfExtendALifeProduct-(5)Gallon Palls
(Pricing is BasedoilTheSchoolDistrictofOsceolaCountyContract #SDOC
16-B-087-LH,$488.34)
TOTAL OF (18)PAILS NEEDED -$8790.12
FreightCharges-$300.00
Freight charges are subject to change and must be verified at time oforder.
Installation to Include:
-Repairsof220sq.ft.of PouredInPlaceRubber
-Low Pressure Washing or Normal Garden Hose with Spray Nozzleas to Not
Delaminate Surface -Some Areas May Require a Brush to Clean
-Application of ExtendALife Product
TOTAL-$10,848.71
Proposal includes the following:laborand insurance in accordance with 0.00 0.00T
manufacturer specifications.
Proposal does not include the following:prevailing wage differences,performance 0.00 0.00T
bonds,site damages forsprinkler systems andsod,andaccessto construction site.
Items tobe managed by customer unless otherwise stated inproposal:0.00 o.cof
Site security and safety requirements while lob is inprogress.0.00 0.00T
Signature:Print Name/Title:
Subtotal
Sales Tax(0.00)
TOTAL
Date P.O.#
Theabovequotation is baseduponsiteaccessforheavy equipment andsoilconditionsof2000 PSI.Ifduringexcavationoffoundations,
necessaryper manufactureres specifications,conditionsexceednormal,ourcontractorshallnotifytheownerimmediately.Thisshall
includealltypesofrock,vegetationandanyunforseenhazards.Therewillbe additional chargesincurredtocleartheareaandorthe
abuttment holeso that installationcanbe completed over andabove the chargefor the originalfooterwork.
Everyeffortismadetosupplyourcustomersthematerials,equipmentandstructuresasspecifiedwithinthis proposal.Inthe event of
unforeseen circumstances,wereserve the righttosubstitutematerials,equipmentorstructureswhichwe deem equivalent.In these
instances,the customer will be notified of the substitution.
Page2
Date:
Prepared for:
Customer Phone:
Customer Fax:
Organization:
Scope of Services:
InnovativeSolutions
9/16/2016
Quenttn Pough
(305)463-6550
Cityof South Miami
4795 SW 75th Ave
South Miami,FL 33155
PROPOSAL
3125 Skyway Circle
Melbourne,Fl.32934
Phone 1-321-775-0600 Fax 1-321-242-2216
Toll Free -888-653-7529
Proposal #14531
Payment Terms:Net 30
Due Date
Ship To
10/16/2016
Dante Fascell Park
8700 SW 57th Avenue
South Miami,FL 33143
Sales Rep AC
ProposalValidfor30days
fromdateonproposal
DESCRIPTION OTY U/M COST TOTAL
Customer to provide110electrical power and water required forproper 0.00 O.OOT
installation
All underground utilities be marked prior to installation.0.00 0.00T
Provide waste receptacle to accommodate construction debris.0.00 O.OOT
Provide benchmark for required elevation to be established.0.00 O.OOT
Complete site preparation,excavation and disposal of spoil.0.00 O.OOT
Provide required permitting and administration.0.00 O.OOT
17 26.65 453.05T
4 126.8975 507.59T
1 5053 50.53T
20 47.50 950.00T
374 0.71251 266.48T
18 470.565 8,470.17T
1 319.95 319.95T
140 46.09379 6,453.13T
5 156.25 781.25T
748 0.7125 532.95T
30 12.50 375.00T
1 325.00 325.00T
Signature:Print Name/Title:
Subtotal
Sales Tax (0.00)
TOTAL
Date P.O.#
Theabovequotation Is baseduponsite access forheavyequipmentandsoil conditions of2000 PSI.If during excavation of foundations,
necessary permanufacturers specifications,conditions exceed normal,our contractor shall notifytheowner immediately.This shall
includealltypesof rock,vegetationandanyunforseen hazards.Therewillbe additional charges incurred tocleartheareaandorthe
abuttment holesothat Installation canbecompletedoverandabovethe charge for the original footerwork.
Every effortismadeto supply ourcustomersthe materials,equipment and structures as specified withinthis proposal.In theeventof
unforeseen circumstances,we reserve the right to substitute materials,equipment or structures which wedeem equivalent.In these
instances,the customer will be notified of the substitution.
Page 3
Date:
Prepared for:
Customer Phone:
Customer Fax:
Organization:
Scope of Services:
fj*^Innovative Solutions
9/16/2016
Quentin Pough
(305)463-6550
Cityof South Miami
4795 SW 75th Ave
South Miami,FL 33155
DESCRIPTION
3125 Skyway Circle
Melbourne,Fl.32934
Phone 1-321-775-0600 Fax 1-321-242-2216
Toll Free-888-653-7529
PROPOSAL
Payment Terms:
Proposal #
Net 30
10/16/2016DueDate
ShipTo Dante Fascell Park
8700 SW 57th Avenue
South Miami,FL 33143
14531
Sales Rep
QTY
AC
U/M
ProposalValidfor30days
fromdateonproposal
COST
1,263.75
201.15
TOTAL
1,263.75T
201.15T
In the unlikely event that Play/Spaceisrequiredto file civilactionor institute any
collection efforts against customer,customer agrees topayanyandallcosts,fees,
expenses and attorney fees incurred byPlaySpace,regardless of whether suitisactually
filed,andIncluding but notlimited to anyandallcosts,fees,expenses and attorney fees
incurredonappealorinanypost judgement collection efforts orproceedings.
Subtotal
Sales Tax(0.00)
TOTAL
$20,950.00
$0.00
$20,950.00
Signature:_...Print Name/Title:Date P.O.#
Theabovequotationisbaseduponsiteaccessforheavyequipmentandsoilconditionsof2000 PSI.Ifduringexcavationoffoundations,
necessaryper manufacturers specifications,conditionsexceednormal,our contractor shallnotifytheownerimmediately.Thisshall
includealltypesofrock,vegetationandanyunforseenhazards.Therewillbe additional chargesincurredtocleartheareaandorthe
abuttment holeso that installationcanbecompletedoverandabove the chargefortheoriginalfooter work.
Everyeffortismadetosupplyourcustomersthematerials,equipmentandstructuresasspecifiedwithinthis proposal.Inthe event of
unforeseencircumstances,wereservetherighttosubstitutematerials,equipmentorstructureswhichwedeemequivalent,in these
instances,the customer will be notified of the substitution.
Page 4
leodeic Comorafioi
CGC 010793
2601 SW 6?'»CT,MIAMI,FLORIDA 33155
Telephone 305-266-2028
Fax 305-264-5350
frank@leadexcorp.com
To:City of South Miami
Attn.:Quinton Pough
Loc:Dante Fascell Park
Re:Rubber Mulch Trail
PROPOSAL
Dale:08/31/2016
"SCOPE OF WORK'
o Roll coat 8,250 sf of rubber mulch walkway with aliphatic
non-yellowing sealer.
o Repair 413sfof2"bonded rubber mulch throughout trail
as per site visit.
Note:Permit fee and enainecriim not included.
Fraiik.J.Fonsccn,P.E.
President
Accepted By:
Signature &Date
$21,285.00
$4,900.00