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Res No 191-16-14746
RESOLUTION NO:191-16-14746 A Resolution authorizing the City Manager to procure football referee services from South FloridaFootball Officiating Association during fiscal year 2016-2017. WHEREAS,the City's youth tackle football program,South MiamiGrey Ghost Football,isa member of the Miami-DadeExtremeYouthFootballLeague,Inc.(theLeague);and WHEREAS,the Leagueis comprised of approximately eighteen (18)different member teams, including South MiamiGrey Ghost;and WHEREAS,in 2014,the League re-negotiated and executed the officiating contract with South Florida Football Officials Association,Inc.(SFFOA)for home games over the next 4 years;and WHEREAS,this contract provides security and cost saving measures to the League and its members;and WHEREAS,the City forecast the expenditure ofup to $10,000 to SFFOA for procurement of referee services forfiscal year 2016-2017 depending on the number of games played. NOW,THEREFORE,BEIT RESOLVED BYTHE MAYOR AND CITY COMMISSION OFTHECITYOF SOUTH MIAMI,FLORIDA THAT: Section 1.TheCity Manager is authorized to expend an amount notto exceed $10,000 toSouth Florida Football Officials Association,Inc.during fiscal year 2016-2017 for referee service payments, drawn from Football account 001-2000-572-5630,witha current balance of $54,137. Section 2.Severability.If any section clause,sentence,or phrase of this resolution is for any reason heldinvalid or unconstitutional bya court of competent jurisdiction,the holding shall not affect the validity of the remaining portions of this resolution. Section 3.Effective Date.This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ADOPTED this5th dayof October ,2016. CITY CLERK READ AND APPROVED ASTO FOE LANGUAG^p€ALITY AND EXECUB^THEREOF APPROVED: AVHD / 1, MAYOR COMMISSION VOTE:5-0 Mayor Stoddard Yea Vice Mayor Welsh Yea Commissioner Edmond Yea Commissioner LiebmanYea Commissioner Harris Yea (J) South'Miami THE'CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To: From: Via: Date: Subject: Background: The Honorable Mayor &Members of the City Commission Steven Alexander,City Manager Quentin Pough,Director ofParks and Recreation October 5,2016 Agenda Item No.: A Resolution authorizing the City Manager to procure football referee services from South Florida Football Officiating Association during fiscal year 2016-2017. TheCity's youth tackle football program,South MiamiGrey Ghost Football,isa member of Miami Extreme Youth Football League ("the League").TheLeagueis comprised of approximately eighteen (18) different member teams,which includes the Key BiscayneRats,North Miami Redskins,Miami PAL Jets,and Homestead Knights,just to name a few.Miami Extreme YouthFootball League has the designated and agreed duty and responsibility to negotiate contracts asit pertains to the League and its members. In 2014,the League re-negotiated and executed the officiating contract with South FloridaFootballOfficiating Association (''SFFOA")for home games over the next four (4)years.This contract provides security and cost saving measures to the League and its members. TheCity forecast the expenditure andwillpayup to $10,000 to SFFOA for procurement of referee services forfiscal year 2016-2017 depending on the number of games played. Amount:$10,000 annually. Account:001-2000-572-5630,Football,with a current balance of $54,137. Attachments:Resolution for approval Officiating contract between the League and SFFOA ..-.xm^u;<..:.,^z.a ••.•A.A"ih^.AW..•/ MEMORANDUM OP UNDERSTANPINC Inasmuch as the South Florida Football Officials*Inc.(SFFOA)is desirous of providing officiating services and die Miami Xtreme Youth FootoaD League (Xtreme)defies to retain officiating services forits games.This memorandum outlines die basic understanding ofdie parties and isnot intended tobe allencompassing or address every potential situation.The parties agree that there may beaneedto address additional points or issues not specifically coveredby flris agreement This contract is for a ending with die competitive football December. of fouryearscommencingwith flto 2014 football seasonand of die 2017 football season.The torn season means the customarily running dam sometime in August untilearly Officials are considered independent contractors and are not employees of SFFOA, Xtremearany of its teams.SFFOA will provide a game officiating crew of four (4) officials conflating of a referee,umpire,Ifngammt tmA Kim jmtym The referee shall bea high sdiool eligible football official withnoless than three (3)years experience and no more than one official onthecrew shall be hi their first year of officiating,unless an emergency or lade of more experience officials requires feat twobe assigned andthey shall be assigned to fte.lowest weights possible when thart;need arises.Ideally the crew should consist of one varsity rated official,one official with two (2)or more years of experience*one fiist and on©second year officialto no eventshall ftere beless than three (3)officials forany contest absent injury toan official during a game or other unforeseen and situation not communicated tothe referee orBooking Commissioner. Playoff crews maybe increased to include aback judge forthethreehighestweight classes,atimeranda Hue togam crew.Junior Peewees willhavetwo(2)officialsfor regular season and playofis,and four (4)for to championship game.If a Peewee game ispairedwithagame ofahigherweight for atwo game seton Saturday,four(4)officials wiflbe^cheduled:'"...,:";;.;:...,'..'..........-.,...'.*..".'•-•„--•.• SFFOA will provide,atno charge,no mote fito two (2)coaches nde dimes imor to to competitive season.The SFFOA Rules Interpreter,Booking Commissioner and/or Executive Board Member mH conductthe dime. Gameswillbeofficiated according tothe National Federation of StateHigh School Associations (NFHSA)and Florida EBgh Sdiool Athletics Association (FHSAA)Rules, Florida ffigjh SdioolAthletic Association and Guidelines and exceptions as adopted by Xtane's Board.Said exemptions shall be distributed tothecrew chiefe.Itisnot play. Fortheregular season,SFFOA officii the number of games workedThe referee shall wear a league providedlogohat>officials shall notwear patches foranyother leagues worked,butmayweara patch or other marking indicating their affiliation withthe SFFOA.Officials are expected to arrive thirty(30)mimte to gain equipment,meetwith park commissioner and head coaches to ensure a timely start tothe day's games.Xtreme shall have the teams weighed inand ready noless4an ten (10)minutes prior to Mokofit In the event that tire teams are not ready the opening kickoifofthe gamethe game shall be called.The parties understand thatwhile thd day l".w*W'»t...' «•••*<• 'A^^ywCfV^^-'.ftn/.yy .!.„•*:v>(ifrt<iK:>:«<><u»^./.^<e^.-A^<i••,r iyagciaf'*ivnpinittf*nm ,••.—~.--..-^—i of games islongthere may bean ocx^cmwbem a gam^The coaches are expectedtotake meir respective teams tobe wd^ed fax at hatftime of the previous game.IT die previous game ended early (that is mene thanten(10)minutes beforeitsscheduled Idckoff),both coaches must agreetostarttheirgame early,Itis TOderstoodtiiatacc^maynonethfileM Ifprevious gameends late,orinside ten.(10)minutes prioar to die scheduled teckoff,men teams and coaches areexpectedto proceed with their pre-game responsibilities.If teamsare not readjr to start attheir scheduled time die game shall be called atthe request of die team readytoplay.Late arriving officialsor eadydeimrtingoffidalsshaUbepaidmquart^y increments of die actual game worked,If officialwasalastminute replacement for another official,Xtremeis encourage topaythat official afullgamefeeprovidedthathe worksthomajority of the game*If in doubt Xtrememayobtain verification ftom the Pnnlnngr rAmtnigglnn^mtrnhnrggmiait If any rimll 1*%handled fhnwigh SEEOA vaht>will in ton dealwiththe officials)ifoverpaid.* Suspensions,cancellations orforfeits prior togamedayshould be communicatedtothe Booking Commissioner andthepark schedule adjusted accordingly to eliminate Ae intervalfor die canceledorforfeited game.Xtreme understands die SFFOAhas invested in assignment softwareto communicate game assignments toofficialstheXtremehas mandated aschedulelockwhere schedules become final andcanbe published,changes after fliat date shallbe subject toa$25 QhangelEee.Any changes in order ofweightsthat donotaffectgametimes win not.be charged die game feeunlessthepark or teamis considered by Xtreme and SFFOA Presiderts to be ahabitual oflEender.Officials will be paid for game day cancellations and forfeits withthe exception of die last sdiednled gpmeonftaftfiddfarlhedayiffi^Intheeventthatthe last game'is canceled die game officials shall be released immediately and not espect compensation from fb©hometeam,ifhometeam officials reque^the crew towaittosee ifdie team oradditional players arrive orother situation or dilute toberesolved theydo so imdegrstandmg that the officials wjj|begaid regardless of whether ot cotgame is actually played I£however,die schedule calls for &ree or less games and any game is canceled the offida^shall bepaid ^ftat canceled game,ft is undCTStood thatXtreme By-lawsprovidethattheteam causing die last minute cancellation shallbe responsible fortheofficialsfees,fliere&re paymfflitifiiot received atthegamesite will behandled throughXtremeandSFFOA admmistntion.Intheeventthatthelastgameonafieldis canceled or forfeited and there are other games tobe played on anothwMddiat isnot folly staffed,if a departing official wmksthem^jorportionofagameonanofiia:fidd,he wiU be compensated as if hehad worK^Anofficial not workingthe majority willbe compensated in quarterly increments actually worked If agameisnot playedorcompleted,fee crigmaHy assigned officials wiU begiven preferm rescheduled game.If official not previously paid flt^y willonlybepaid die gamefee upon return If officiate where prevfaudypaidairi made up,officialswillbeentitledtoreceivean additional $12.00 travelreimbursement during 2014 and 2015 seasons and $15.00 during the 2016 and 2017 seasons for MBami- Dade and Broward Counties only.Any apportionment ofa game fee between dio official working fto rescheduled game and die official thatwasoriginaHy assigned wfll be made by SFFOA andofficials*rec% Compensation for game officials during the term of this agreement shall beas follows. For scrimmages,{He-season games orjamborees $15.00 per official perhour in2014and 2015and$20.00 pa official per hourin2016and2017for wedb other flisn the week prior tothefirst competitive weekofthe season teams mayelecttouse three rather than ..*•-~««.»^~.»—».^-——^,-j..,,inTiTTT>miVf»»rt»»^>>i»niiil^(irijw .»rf.',-.,»y.;^i".i-ii;tt>v.£S.v»^^>j^:r.A.i«..«.._♦.•<»/.,*rxt^y-..i..'u*..'...•>»»a..*..^w«.....v../...».a»tirfrt'S.vrXMtaCi.^Cotii»n«W&» fourofficialswithdieexceptionofpeeweesthatmayusetwoatanytime.Compensation forfieldofficialsshallbe$50fordie2014and2015Seasonsand$55forthe2016and 2017SeasonsforalldivisionsduringregularseasonandplayoffgamesCompensationof $60.00for2014and2015and$£5.00during2016and2017foralldivisionsfor championshipgamesorleaguesponsoredgames,withtheexceptionofthePeeweesthat shallremainat$55and$60withafourmemberofficiatingcrew.Compensationfor electronicclockoperators(timero)shaUbe$40ifrequestedduringfl^ playoffgamesand$45foraildivisionsforleaguesponsoredandchampionshipgames. OfficialsflhaTlhepaidmcaahrfnrfrgtiatftmiAofihrirlopfjptyy,at*Waitefarlfa%day,it isunderstoodthataUofficialsmaynotbepaidtfCheckswill-notbe accepted,unlessapprovedandsubmittedpriortogamedayandsubjecttoahandling dayforaforfeited,suspendedorsomeotherreasonisalsosubjecttothehandlingcharge. WhileitisunderstoodthattheleaguecurrentlyhasnoteamoutsideMiami-Dadeand BrowardCountiesforanygamesoutsidethosecounties,atravelfeeof$100.00aslong asarrangepricepergallonremainsatorbelowHQ0,partiesagreetonegotiatetravelfee ifnecessaryandpricepergallonexceeds$4.00duringfoetermoffidscontactTravel shaftbepaidfororiyonecarcarrymgfoIfofficialschooseto travelseparatelyonlyonetravelfoewillbepaidandmaybedividedbyCheofficials themselves,ASupervisorofOfficialsshallbeprovidedforanychampionshiporofoer leaguehostedgame.Aleaguehostedgameisdefinedasanycontestbetweenteamsata centralsiteorwheretheleagueisresponsibleforpaymentAlinetogaincrewmaybe. providedatfoeoptionofXtremeandthelinetogaincrewofforce(3)members*if furnished,shallbepaid$35.00pergm^ indicatorofficial(boxman)beprovidedat$40.00.TheSupervisorofOfficialswiUbe paid$35.00pergame.IfXtremeintendstomakepaymentforallofficialsbywayofa singlecheckSFFOAagreestobillXtremesufficientlyinadvancetoallowXtremeto issueacheck72hoursbeforefoeeventsothatarrangementscanbemadetonegotiatethe checkinmdertopayofficialsinc^ foraying^atfoecoMuakmofea^gweorothereppropiiat^ intervalduringfoeevent TheSFFOABoardshallappointoneofitsmemberstoserveasitsBooking CommissionerwhovriDberesponsibleforassigningofficialstoXtremegames.The BookingCommissionershallbecompensatedfortheseservicesonapermemberpark peryearbasis,thecompensationduringdietermofthisagreementshallbe$150..Said foeistobepaidtofoeSFFOAimmediatdyatfoecouponoffoecompetitivesea^ Xtremeshallprovideasafeandpropertyliltedfieldforallcontests.Thefieldshallbe ropedofffromspectatorsasrequiredbyXtremebylaws.TherespectiveOnnmisskmers shouldmakeanefforttointroducethemselvestofoeofficiatingcrewandwhereorhow foeycanbereachedshouldfoeneedarises.Thehometeamisre^onableforhavinga Imetogamcrewofthra(3)peaple(j^ qjpKcablepxe-gameperiodtome^wifofteheadlmesman.Failuretohavealinetogain crewavailabletostartfoegameorsecondhalfwillresultinafive(5)yarddelayofgpme pena%.Allauthorizedsidelinepersonnelneedtobepropertyidentifiedandifindie coaches9areawillbetheresponsibilityoftheheadcoach.Theheadcoachmayreceivea warningbeforeapenaltyforunauthorizedpersonnelfofoecoaifoesboxduringfoegpmo* however,foeheadcoachmaybepenalizedbasedonfoeconductofindividualsinfoe coachesbos;authorizedornot,withoutwarningBothteamsshallassignpersonnelto ensurethatonlyauthorizedpersonsarewithinfoerope.TheXtremehometeammayat r*r«vrAV.vvw-w*/.«?.»i itssole discretion extendits hospitality to game officials,without promise or expectation of favorable treatment SFFOA understands that ahome t^9a hospitality is not to be abused Nonefodess the homo teamhasa responsibly players are property hydrated during the day.Game attendants should provide water or fluids to officials during waterbreaksand timeouts during a ^ fhrids maybeprovidedatthe concession ami between games.Just as officials are concerned wifo player safetythehome team shouldconcernitselfwifomaking surecrffidakarepi^eriylrydratedandinaposrti<mto •complete flieir assignment Any questions or disputes that occur as a result ofaninterpretation of a rule should first be addressed withfoe referee as prescribed under die NFHSA rulesandshouldinvolve foe immediately proceeding play.It is important to note ftat Park Commissioners have delegated gameday aufoority toBead Coaches for foeir respective games. Commissioners may consult with foe referee and ask questions daring halfthne or between games,but foey arenot au&orizedto intern^ a game forarule explanation or clarification.ItiBundo^ifeodthattiia^isiioprovisiiMi toplayagameunder protest under foe rules.Notwithstanding,SFFOA understands that furtherinvestigationanduniforminterpolation of therulesis anecessity.Coachesand Commissioners shall communicate their questions or concerns tothe Xtreme President whowillrequestanofficialrules interpretation fromfoeSFFOARules Interpreter.A written interpretation of foeruleor rules involved willbesent electronically to foe Xtreme President tobe forwarded tofoe Coach or Commissioner initiating foe inquiry. Any rule interpretation willbe presented to foe SFFOA membership asa training toolat foe next scheduledofficialsmeetingand disseminated tocrewchiefsimmediatelyto ensurefoeconsistent application of foe role orrulesin question.The SFFOARules interpretermay cor may not be available at Xlieme Boanl Meetings,but will handleonly lessinvolvedinterpretations. ft ifl the=lmMOT areayouth league contests:With,thatinmind SFFOA needstobeadvised of any situation thatmay impact onan official's ability tobe impartial.SFFOA makes every effortto determine whichofficialshave children ora fondly member associated or playingfora particular paric SFFOA willnot assign foose officials games eifoerhome oar awayinvolving foose teams.SFFOA relies onits officials to disclose any potential conflict before foe season but sometimes an official may foil orneglectto advise SFFOA erfapotential conflict Further SFFOA understands foat asofficials,its members are in a position of anfoocity and serve asmle models for many children.Any acts of inappropriate behavior needtobe communicated to Xtreme President immediately who will inturn contact foe Booking Commissioner or SFFOA President All incidents should accurately documented andHst contact information forany witnesses in writing as soon as possible.Every incident willbe investigated,the parties understand foat SFFOA is involved in officiating contests between two competitors and foat Xtreme member teams and coaches are sometimes swayed by emotion andtheir desire to win. Sometimes foe decision ina game isnot resolved ina maimer fovorahle or satisfactory to apartywhomay misinterpret foe situation.Misunderstandings between sfcoachand official can be resolved,but frivolous and/or punitive complaints will notbe tolerated. Any complaint that after investigationis determined tobe baseless orintended to damage foe reputation or standing of foe official in question shall be referred toXtreme President oat Board for further action.Xtreme and SFFOA Presidents shall conduct investigations or designate a member of foeir respective organization todo so.Investigative finding •.WWV.\VT»-VW.-.V.«."»V.W/.*«.•>«*a*r.1.11.uu^o«A>*vw<r.ccocffc-xvsiT;r.c*x;g^^„, tt^SiUlt^avOt^r ~fm~*.*.^-*:*rr^^»*^.^..t.V^uW^iK^^,^^.^,,.,.~*~j.~._..^>..mm,^..^*»~«*j . "i MB1 *'Ouiyfata»*.«.v.'^»-uWMM»ri«Kwri»M^^yo^g^:n.A.:Atvwi/WJWiwiJiiii^'•'J*S .«<>•