Res No 131-16-14686RESOLUTION NO.131-16-14686
A Resolution authorizing the CityManager to purchase fromParker Systems,
Extended Hardware and Software Warranty for fifty (50)parking pay stations at
$943.60 peryear,permachine,foranamountnottoexceed $47,180.
WHEREAS,the Hardware and Software Warranty for the 50Digital Multi-Space
Parking Meterswhichwerepurchasedin FY 2010-11and FY 2011-12haveexpired;and,
WHEREAS,nothavingaHardwareand Software Warranty for parts within the
Digital Multi-Space Parking Metersplacesanunknownburdenon the City's financesfor
the cost of each failing part within each machine;and,
WHEREAS,the DigitalMulti-SpaceParking Meters operate 7-daysa week,24-
hours adayand considering the machines are now 5-years older,itis prudent to assume
that certain parts will be failing;and,
WHEREAS,the City of South Miami desires to purchase Extended Hardware and
Software Warranty through September 30,2017,for the fifty(50)parking pay stations
at $943.60 per year,per machine.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI,FLORIDA THAT;
Section 1.The City Manager is authorized to purchase,from Parker Systems,
Extended Hardware and Software Warranty forfifty(50)parking pay stations in the
amount not to exceed $47,180 from account 001.1410.531.3459,Finance Contractual
Services Parking.
Section 2.This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this12ttdav of July ,2016
^ST:APPROVED:
CITY CLERK
READ AND APpffoVEjJ)AS TO J (
U\NGUAfi|^EGAHlT
EX^dJTI^SiTHEREOF
COMMISSION VOTE:5-0
Mayor Stoddard:Yea
Vice Mayor Welsh:Yea
Commissioner Edmond:Yea
Commissioner Liebman:Yea
Commissioner Harris:Yea
SOUth Mictmi OFFICE of the city manager
the CITY of pleasant living INTER-OFFICE MEMORANDUM
To:The Honorable Mayor&Members of the City Commission
From:Steven Alexander,City Manager
Date:July 12,2016 Agenda Item No.:§
Subject:A Resolution authorizing the City Manager to purchase from
Parker Systems,Extended Hardware and Software Warranty for
fifty(50)parkingpay stations at $943.60 per year,per machine,
foran amount not to exceed $47,180.
Background:TheCity of South Miamiin FY 2010-11 purchased 38Digital Multi-
Space Parking Meters and in FY 2011-12 purchased an additional
12Digital Multi-Space Parking Meters.In FY 2014-15 the City
Purchased an additional 3Digital Multi-Space Parking Meters;
which provides fora total of53 functioning Digital Multi-Space
Parking Meters.The City's Digital Multi-Space Parking Meters are
placed throughout the City's downtown,South MiamiHospital
and SW 41Street,between SW 58 Avenue and SW 57th Avenue.
The Hardware and Software Warranty for the 50DigitalMulti-
Space Parking Meters which were purchased in FY 2010-11 and FY
2011-12 have expired and the City'sParkingDivision recommends
extending the Hardware and Software Warranty for the 50 Digital
Multi-Space Parking Meters.The Hardware and Software
Warranty for the 3 new Digital Multi-Space Parking Meters which
were purchased in FY 2014-15 does not expire till December 30,
2017.
In2011 the City adopted resolution 203-11-13517 providing
ParkingwithSpare parts whichallowsfor the parts tobe replaced
quicklyandefficientlybyParker System's Tier II support operators
without requiring the Citytowaittill the parts shipfrom the
manufacturer.The attached support for the resolutionprovided
the list pricing for the components within the Machines which
most commonly fail.One of the most costly parts that failis the
machines controller whichprovidesalistpriceof approximately
$3,250.Not having a Hardware andSoftwareWarrantyforparts
within the Digital Multi-SpaceParking Meters placesanunknown
burdenon the City'sfinancesfor the costofeach failing part
within each machine.TheDigital Multi-Space Parking Meters
operate 7-daysa week,24-hoursaday.Considering the machines
are now 5-yearsolder,itis prudent to assume that certain parts
willbe failing andthiswarrantywillhelpprovide all parts to be
covered till September 30,2017.
Amount:An amount not to exceed $47,180.
Account:001.1410.513.3459,FinanceContractualServices Parking,with a
current balance of $138,069.23.
Attachments:Resolution forapproval
Parker Systems Quote
Resolution 230-10-13264
Resolution 202-11-13516
Resolution 203-11-13517
Resolution 185-15-14524
Harrington Resources Inc.,dba Parker Systems
974 Cherry ValleyWay
Orlando.FL 32828
(407)482-8006
lynda@parkersystemsplace.com
http://parkersystemsplace.com
QUOTE
ADDRESS
Carlos Marenco
CityofSouth Miami
6130 Sunset Drive
South Miami,FL 33143
SHIP TO
Carlos Marenco
CityofSouth Miami
6130 Sunset Drive
South Miami,FL 33143
ACTIVITY
Extended Warranty
Extended Hardware and Software Warranty for(50)
Digital/T2 Multi Space parking Meters SN:3000.1039.0733
70,5000.1149.0251 -62.Renews to 9/30/17
TOTAL
•QTY
50
Accepted By Accepted Date
QUOTE #2015-1926
DATE 06/27/2016
RATE
943.60
AMOUNT
47,180.00
$47,180.00
RESOLUTION NO.:230-1 0-1 3264
AResolutionoftheMayorandCityCommissionoftheCityofSouth Miami,
Florida,authorizingtheCity Manager toexecuteanagreementwithDigital
Payment Technologies,Corp*;a Canadian federal corporation authorizedto
transact business intheState of Florida topurchasethirty-eight(38)ParkingPay
StationstobeplacedthroughouttheCityofSouthMiami,providingforaneffective
date.
WHEREAS,TheCityofSouthMiamiwillbe seeking financing foranamount
nogreater than $420,000withaninterestratelessthan4%fora5-yearterm,and
WHEREAS,TheCityofSouth Miami desires to cooperatively purchase
automated parking pay stations from Digital Payment Technologies,Corp.,usingthe
City of Fort Lauderdale,contractnumber504-10412termsand conditions,and
WHEREAS,DigitalPayment Technologies,Corp.hasagreedtohonortheprices
provided totheCity of Ft.Lauderdalefromcontractnumber504-10412,and
WHEREAS,these fundsare allocated in account numbers 001-1410-513-7110
Debt ServicesPrincipaland 001-1410-513-7210 DebtServicesInterestbudgetedwithin
2010/2011 fiscalyearbudget.
NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA:
Section 1»The City Manager isauthorizedtoexecutea purchase agreement with
DigitalPaymentTechnologies,Corp,forthepurchaseofthirty-eight(38)Parking
PayStationsusingthepricing provided totheCityof Ft Lauderdalepercontract
number 504-10412.
Section 2>ThisResolutionshalltakeeffectimmediately upon adoption.
PASSED AND ADOPTED this 19 th day of October 2010
Read andapproved astoform
and sxiffixybncy:
^Ct^UK^Ji^'
City Attorney
APPROVED:
COMMISSION VOTE:
MayorStoddard
Vice-MayorNewman
Commissioner Palmer
Commissioner Beasley
Commissioner Harris
5-0
Yea,
Yea
Yea
Yea
Yea
RESOLUTION NO.202-11-13516
A Resolution authorizing the City Manager to purchase from Parker
Systems a sole source distributor for Digital Payment Technologies,
Corp.;a Canadian federal corporation authorized to transact business
In the State of Florida>twelve (12)Parking Multi-Space PayStations to
be placed throughout the City of South Miami.
WHEREAS,theCitycurrentlyhasthirtyeight (38)Luke I unitsmanufacturedby
Parker Systems,and
WHEREAS,Parker Systems isthesolesourcedistributorofthe Luke 1and Luke II
multi-spacemachines,and
WHEREAS,TheCityofSouth Miami desirestopurchaseautomatedparking pay
stationsfrom Parker Systems,usingtheCityofFortLauderdale,contract number 504-
10412 termsandconditions,in conjunction withanincreaseinpriceof $12,33 LOO to
upgrade the systemto Luke II,and
WHEREAS,Parker Systems hasagreedtohonorthebaseprice provided to the City
of Ft Lauderdale from contract number 504-10412,and
WHEREAS,these funds are allocated in account numbers 301-1910-521-6430 Police
Machinery and Equipment budgeted within 2011/2012 fiscal yearbudgetwitha current
balance of $144,000.
NOW,THEREFORE,BEIT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA THAT:
Section I.TheCity Manager is authorized to purchase fromParker Systems twelve
(12)Parking Multi-Space Pay Stations using the pricing providedtotheCityofFt
Lauderdaleper contract number 504-10412,foranamount not to exceed $(44,000.
Section 2.This Resolution shall take effect immediately upon adoption,
PASSED AND ADOPTED this 15th day of November 201 L
cution thereof.
APPROVED:
AUffiM J)
Mayor'
COMMISSION VOTE:4-0
Mayor Stoddard Yea
Vice-MayorNewman Yea
Commissioner Palmer absent
Commissioner Beasley Yea
Commissioner Harris Yea
RESOLUTION NO.203-11-13517
A Resolution authorizing the City Manager to purchase from Parker
Systems sparepartsinventoryfor the initial thirty eight (38)pay
stations in the amount of $6,163.50.
WHEREAS,The City of South Miami desires to purchase spare parts inventory forthe
initial thirtyeight(38)paystations,and
WHEREAS,thesparepartsare needed to increase efficiency in thecasea
replacementpartisneededforthe multi-space machines.
NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA THAT:
Section I.TheCity Manager is authorized to purchase fromParker Systems spare
partsinventoryfor the initial thirtyeight(38)paystationsin the amountof $6,163.50
from account number 001-1910-521-3459,Police Contractual Services,with a current
balance of $30,209.96.
Section 2.ThisResolution shall take effect immediately uponadoption.
PASSED AND ADOPTED this 1 sth flay-of November 20II.
ATTEST:
thereof:
APPROVED:
Mayor
COMMISSION VOTE:4-0
Mayor Stoddard yea
Vice-Mayor NewmanYea
Commissioner Palmer absent
Commissioner Beasley yea
Commissioner Harris Yea
RESOLUTION NO:1 85-1 5-1 4524
A Resolutionauthorizing the City Manager topurchasefromT2 Systems
Canada,lncv f/k/a Digital Payment Technologies,Corp.,three (3)new model,
LukeII,Parking Multi-Space Pay Stations
WHEREAS,the CityofSouthMiamidesirestopurchase automated parkingpay
stationsfromT2SystemsCanada,Inc.,usingthe City of Miami Beach contract number
86910 7094 RT0001 terms and conditions;and
WHEREAS,T2SystemsCanada,Inc.hasagreedtohonor the pricesprovided to
the City of MiamiBeachfrom RFP #46-10-11;and
WHEREAS,each new machine provides foran additional regular operating cost
of$35 per month,per machine,to operate the EMS software which provides
connectivity and reporting capabilities;and
WHEREAS,these funds are allocated in account number 301-1410-513-6430,
Finance Equipment Capital Improvement Fundwithin2015 /2016 fiscalyear budget
with a current balance of $30,000.
NOW THEREFORE BEIT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THECITYOFSOUTH MIAMI,FLORIDA;
Section 1,TheCityManagerisauthorizedto purchase fromT2SystemsCanada,
Inc.,previouslyknownas Digital Payment Technologies,Corp.;a Canadian federal
corporation authorizedto transact businessinthe State of Florida,three (3)newmodel,
Luke II,Parking Multi-Space Pay Stationstobe placed throughoutthe City ofSouth
Miami.Thepurchase will madethrougha City of Miami Beach piggyback agreement,
from RFP #46-10-11.Acopyofthe City of Miami Beach agreement,theletter renewing
theagreementand the proposed piggyback agreementwiththe City ofSouth Miami are
attached
Section2.Severability.If any section,clause,sentence,orphraseofthis
resolution isforany reason held invalid or unconstitutional by acourtof competent
jurisdiction,this holding shall notaffectthe validity ofthe remaining portions ofthis
resolution.
Section3.Effective Date:This resolution shall takeeffect immediately upon
enactment.
Page1 of2
Res.No.185-15-14524
PASSED AND ADOPTED this ITttiay of November.2015.
ATTEST:APPROVED:
CITY CLERK
READ AND APi
LANGUAGE
EXEGBTB^N THEREOF,
RM,
UTION
Page2 of2
COMMISSION VOTE:5-0
Mayor Stoddard:yea
Vice Mayor Harris:Yea
Commissioner Liebman:Yea
CommissionerWelsh:yea
Commissioner Edmond:Yea