Res No 126-16-14681RESOLUTION NO.:126-16-14681
A Resolution approving of the emergency repairs made by D'Cooler Service &
Repairfor the installation of a new A/CUnitat the O'FarrellLearning Center
and authorizing the City Manager to payfor the repairs.
WHEREAS,the A/Cunit at the O'FarrellLearning Center wasin need ofan immediate
emergency replacement;and
WHEREAS,the facility maintained extreme heat and school staff and vendors had to
vacate the building;and
WHEREAS,the order fora replacement unit had to be expedited to ensure time
delivery;and
WHEREAS,due to the change in Commission Meeting schedule,the order was placed
prior to Commission approval;and
WHEREAS,three quotes were obtained and D'Cooler was the most responsive bidder;
and
NOW,THEREFORE,BEITRESOLVEDTHE MAYOR AND CITY COMMISSION OFTHECITY
OF SOUTH MIAMI,FLORIDA:
Section1.Thepurchaseoftheemergencyrepairsinthe amount of$5,400madeby
D'Cooler Service and for the installation of a new A/CUnit at the O'Farrell Learning Center is
hereby approved and the City Manager is authorized topayfor the costof these repairand
chargedto account numbers 001.1710.519.9920,Building Maintenance Acct.witha current
balance of $5,000 and 001.1710.519.4670,Building Maintenance Acct.witha current balance of
$19,353.
Section 2.Severability.Ifany section,clause,sentence,or phrase ofthis resolution is
foranyreasonheld invalid or unconstitutional byacourtof competent jurisdiction,thisholding
shall not affect the validityof the remaining portions ofthis resolution.
Section 3.Effective Date:This resolution shall take effect immediately upon approval.
PASSED AND APPROVED this 1_2tt?Jay of July 2016.
(/hp£K
CITY CLERK
READ ANDARRROVED ASTO FORM,langua^Tlegauty AND
Fo*JHEREOF
APPROVED
COMMISSION VOTE:5-0
Mayor Stoddard:Yea
Vice Mayor Welsh:Yea
Commissioner Edmond:Yea
Commissioner Liebman:Yea
Commissioner Harris:Yea
South^Miami
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To:
Via:
From:
Date:
Subject:
Background:
Amount:
Account:
Support:
The Honorable Mayor &Members of the City Commission
Steven Alexander,City Manager
Kelly Barket Jr.,Director of Public Works
July 12,2016 Agenda ItemNo.
AResolution approving of the emergency repairsmadeby D'Cooler
Service&Repairforthe installation of a new A/CunitattheO'Farrell
Learning Center andauthorizingtheCity Manager topayfortherepairs.
TheA/Cunitatthe O'Farrell Learning Center wasinneed of an
immediateemergencyreplacement.The facility maintained extreme heat
andschoolstaffand vendors had to vacate the building.
The orderforareplacementunithad to be expedited toensure timely
delivery.DuetothechangeinCommissionMeetingschedule,the order
wasplacedprior to Commission approval.
$5,400($5,000 charged to 001.1710.519.9920 &$400 charged to
001.i 710.519.4670)
Account No.:001.1710.519.9920 hasa current balance of $5,000.
Account No.:001.1710.519.4670 hasa current balance of $19,353.
3 Quotes
D'Cooler Service&Repair $5,400.00
Florida StateRefrigeration $5,687.00
GARP Construction Group $5,689.99
Invoice W 01 w
liC.*M78i<m,SERVICE &RlwIR
A/C *IGE MACHINE *REFRIGERATOR
5331 SW.1S3 Ave.Wtiarril,-Fl 33185
#24 HOUR EMERGENCY SERVICE #
Name:
Address:ftgfts $tf t/?g^SW&JV
.Apt,.
CiXyi^J^iM^^State:%L~Zip code;
Make/Type/Models
DICE MACHINE^CENTRAL AlRQRCFWqERATIONa FREEZER P AIR COMDlilOHERQ WASHER
•DRYER QRANGES
CUSTOMER COMPLAIN*
QOISHWASRER •OtherDHW/H
TECHNICAL DESCRIPTION:*^W1y^,vnw,ft(r.
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Pate of Order:
M
Date Completed;
PHOHEt
•COip,REPAIR AT
DHome DSliop
•Charge
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D OrderPT
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•Call forContract
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PAL
PRICE
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ft-£py ^H SUBTOTAL
ESTIMATES COST OF REPAIR:
01J
Checks Paynbfo to:
^CooteriServlcisiandRepali
lAullwrfzeSorvloo Repair
i haVo been qIvqii niteatlmaW of wpalfe,nndwitft my
signature pbdVo I atilribriira 8orVl8ce ropofrlobo prirformod
otprlc^tlMotod,
(hortby ac<:cfit Qttpv^por^nued eervioopB bafiirj.
8nU?fa6iory cind ncknowlod^o that oqulpmonthao boon
lo(liri flood condition
TAX §0.pO
TOTAL ifzAO&S1)
DEPOSIT
BALANCfc
V/o gunioptco nil parte (natntlod by us against eorvico failure for operiod of00 dayn from above dato.No guaranteo op any rubtjorygf as*end plastJo porta.*Labor ehall bo
chnnjad nf lor 40 daya ofropolr.atairanlce Void If merehandiao Hniovdd fromprarnlaoa oforiginal repair,piaaad Notol Ihe abovo char^aVcovafthU flpodflo repair Job only.
Our ouarenlflfl doc*not,of course opply toany portion of your eqidprnont on which wo liavonot performed eftryjoo elihl*tlnio;Ifnow report bficomo nodoeaary In lh«taturo
•Utoy will boflubjaot toourregiilnr raliiai'.Oopbtilta-notrofunclab.lp.Motrdiporialbld for fgodnpollaQO,vralordomagoj datays fneurred duo (black of roplnccmonlports olo.
•and imy damage or(neewve^
CRARG EO FOR WA8TEO TRIP ATOUR NORMAL TRIP OHAROE RATE;UNTIL THI8 PAYMENT Id MADE NOFURTHER 8ERVI0E SHALL BERErlDEREO BVOUR FIRM IH
LIEU OF;MONIES DUEUSWlB CqNtRAOT8lLLNOtRE8l'ONaiBLe FOrl FLOOR DAMAGE.
NOTICE:Warronty.Nviil bohonordd only upon n prooontallon ofthis rootilpl;W/Ofl
TERMS;Cash,Chock andCredit Cards
CUSTOMER'S SIGNATUREL TECHNICIAN:,
Client:Head Start
Address:6825 SW 68th Street
City:South Miami,FL
Phone:
Fax
Florida State Refrigeration inc.
Residential -Commercial -Industrial
Refrigeration -Air Conditioning -Ice Machines
2385 W76,h Street
Hialeah,Florida 33016
Phone:786-536-4662
Fax:786-536-4690
Company:CityofSouthMiami
Representative:
Address:
City:
Phone:
Fax:
Recommendation #1:
Replace condenser unit withnewTranemodel:TTA120G300FA10 tons R-22or407c refrigerant 208/230 volts 3
phase.
This will include the following labor and materials listed below:
A.Removal and disposal of old condenser unit
B.Cranelift new condenser unit to existing stand
C.Refrigerant line connections with new insulation
D.Pressure test and evacuate refrigerantlines
E.Hurricane condenser tie down kit
F.Electrical connections to existing power supply
G.Equipment start-up test and balance
Warrantee:5 years'compressor /1 yearparts/2 years'labor
Equipment leadtime:1day
Job Price:$5,687.00 no taxes
Payment Terms:
50%downpaymentdueuponsignatureof proposal 40%payment dueon delivery ofequipmentand remaining
10%due upon completion of proposed work.
ACCEPTANCE OF PROPOSAL
Theaboveprices,specifications and conditions are satisfactory andarehereby accepted.Youareauthorizedto
dotheworkas specified.Payment willbe made as outlined above.
Date of Acceptance:Authorized Signature:.6/21/2016
QARP CONSTRUCTION GROUP INC
2357 W 80 ST BAY4
HIALEAH,FL 33016
(305)602-0400
garp_construction@live.com
ESTIMATE
ADDRESS
CityOf South Miami
6130 SUNSET DRIVE
South Miami,FL 33143
Heart star
HVAC
Remove and replace old 10 ton condenser.
Installation ofa10ton 120,000 BTU Trane unit.
Model number TTA120A300FA.
Crane service needed for 10 ton Trane unit on the roof.
Weldingof copper linestonew Trane unit.
Connection of existing electrical wires tonew 10 ton Trane
unit.
Complete charge ofFreon-22tonewTrane 10 tonunit.
Price includes new unit crane and labor
TOTAL
Accepted By Accepted Date
'GARF
CONSTRUCTION GROUP INC
ESTIMATE #1238
DATE 06/27/2016
5,689.99 5,689.99
$5,689.99