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Res No 098-16-14653RESOLUTION NO.098-16-14653 A Resolution authorizing the City Manager to execute the fiscal year 2016 Edward Byrne Memorial Justice Assistance Grant (JAG)Agreement for the purchase of three tablet computers for South Miami Police Officers in the amount of $4,540.00. WHEREAS,the Mayor and City Commission desire to convert the South Miami Police Department toa paperless system for criminal justice reporting;and WHEREAS,the City of South Miami hasa grant award forthe purchase of three tablet computers for Police Officers inthe amount of $4,540 fromthe Florida Department of Law Enforcement from the Edward Byrne Memorial Justice Assistance Grant;and WHEREAS,the Mayor and theCity Commission wish to accept the grant agreement with the Florida Department of Law Enforcement forthe Edward Byrne Memorial Justice Assistance Grant,referenced as contract number 2016-JAGD-DADE-7-H4-097,(attached as Exhibit Aand incorporated herein by reference). NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA THAT: Section 1:TheCity Manager is hereby authorized to execute thegrant agreement with the Florida Department of Law Enforcement,Office of CriminalJusticeGrantsforthe Edward Byrne MemorialJusticeAssistanceGrantforthepurchase of threetabletcomputersforSouthMiami Police inthe amount of $4,540 The grant agreement is attached tothis resolution as "Exhibit A" Section 2.Severability.If anysectionclause,sentence,orphrase of this resolution isfor anyreasonheldinvalidorunconstitutionalbyacourt of competentjurisdiction,theholdingshall notaffectthe validity of the remaining portions of thisresolution. Section 3.Effective Date.Thisresolutionshallbecomeeffectiveimmediatelyupon adoption byvote of the City Commission. PASSED AND ADOPTED this 7th ,day of June ,2016. iST:APPROVED: READ AND APPROVED AS TQlFORM LEGALITY E^gfenON THEREOF: MAYOR COMMISSION VOTE: Mayor Stoddard: Vice Mayor Welsh: Commissioner Liebman: Commissioner Edmond: Commissioner Harris: 5-0 Yea Yea Yea Yea Yea rhfLlSouth11Miami THE CITY OF.PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To:The Honorable Mayor &Members of the City Commission From:Steven Alexander,City Manager Date:May 17,2016 Agenda Item No.:a Subject: Background: Grantor: A Resolution authorizing the City Manager to execute the fiscal year 2016 Edward Byrne Memorial Justice Assistance Grant (JAG) Agreement for the purchase of three tablet computers for South Miami Police Officers in the amount of $4,540. The Florida Department ofLaw Enforcement by and through its Office of Criminal Justice Grants awarded the City of South Miami $4,540 for the project entitled,Byrne Grant Vehicle Burglary.The Cityof South Miami will be allocating the funds to reduce crime and improve public safety by purchasing three (3)tablet computers for Police Officers. TheCity will purchase electronic tablets for use by detectives so they have the abilityto access the OSSI crime reporting system. Tablet computers will replace outdated laptops,to ensure that detectives can manage theproblemof auto theftandautoburglary bytracking occurrences and through the use of statistics. Florida Department ofLaw Enforcement (FDLE) Grant Amount:$4,540 Grant Period: Attachments: February 1,2016 through June 30:2016 Florida Department ofLaw Enforcement FY 2016 Contract for the Byrne Grant Records Improvement Project Contract/Grant Project Manager: Planner: Contract/Grant Routing Sheet for Awards Justice Assistance Grant -Direct 2G16-JAGD-DADE-7-H4-097 Michael O Ryan Patricia Stark PlanningManagerRandallD Smythr Program Administrator Subgrantee/Contractor EffectiveDates:02/01/2016-06/30/2016 ^fmsdT^fM^ Amount: Cityof South Miami $4,640.00 Federal ProgramComponent:1202000000 Typeof Agreement: Comments: Subgrant Award Review -F& F&A $0.00 Match Mod# Date:02/24/2016 Date:02/24/2016 Date:03/08/2016 Date:$/<zffZ0/$, $4,540.00 Total Date: Remit Payments to: City of South Miami Alfredo Riverol 6130 Sunset Drive South Miami,FL,33143-5040 Phone#305-663-6343 Fax# Vendor No:596000431 FDLE Florida Department of Business Support Wck Scottg Governor Law Enforcement Office of Criminal Justice Grants pam Bond!,Attorney Genera! „t _,,^Post °ffice Box 1489 Jeff Atwater,Chief Rnancial OfficerRichardL.Sweanngen Tallahassee,FL 32302-1489 Adam Putnam,Commissioner ofAgriculture Commissioner (850)617-1250 www.fdie.state.fi.us MAR 22 Z01S The Honorable Phillip Stoddard Mayor City of South Miami 6130 Southwest 72 Street South Miami,FL 33143-5040 Re:Contract No.2016-JAGD-DADE-7-H4-097 Dear Mayor Stoddard: TheFlorida Department ofLaw Enforcement is pleased toawardanEdwardByrneMemorialJustice Assistance Grant(JAG)subgrant toyour unit ofgovernmentintheamountof$4,540.00fortheprojectentitled,RECORDS IMPROVEMENT PROJECT.This subaward isapprovedunderFlorida's state JAGaward 2015-MU-BX-1066 fromthe Departmentof Justice.These fundsshallbe utilized forthepurposeofreducingcrimeand improving publicsafety and the criminal justice system. Enclosed isacopyof the approved subaward applicationwiththe referenced contract number and standard conditions.This subaward issubjectto ail administrativeandfinancialrequirements,including timelysubmissionofall financial and performance reports and compliance withall standard conditions. Information from subawards andperformancereportsareprovidedtotheDepartmentofJustice (DOJ)Performance MeasurementTool (PMT)andFederalFunding Accountability andTransparencyAct (FFATA)tomeetfederal transparency requirements.Contract and grant Informationis also provided to the State ofFlorida,Department of Rnancial Services (DFS)viatheFlorida Accountability ContractTracking System (FACTS).Thisgrant agreement and all correlating information including general contract,performance,amendment/modification informationandacopyof the grant document is provided toFACTStomeet requirements under Chapter 2013-54 and 2013-154 Lawsof Florida.Ifthis agreement containsconfidentialorexempt information not subject todisclosureunderChapter 119, F.S.,please contacttheOfficeofCriminalJusticeGrants(OCJG)forguidanceonhowtorequestexemption. Please complete and returnthe enclosed Certificateof Acceptance andCertificationofConflictofInterestforms within30 calendar days fromthe date ofaward.Completionof the Certificateof Acceptance constitutes official acceptance of the subaward and must be received bythe Department prior to reimbursement ofanyproject expenditures. Some costs require prior writtenapprovalfromOCJGandDOJbeforebeginningprojectactivities.Ifyour subaward contains any such itemsor those listedontheBureauofJustice Assistance (BJA)ControlledExpendituresList,a grant adjustment and written request withjustification will berequired.A correlating special conditiononyour subgrant awardin the Subgrant Information Management ON-Line (SIMON)system mayalsobeincluded. Welookforwardtoworkingwithyouonthisproject.Please contact Senior Management AnalystSupervisorRandall Smythat(850)617-1250 ifyouhaveany questions orwecanbeoffurther assistance. SjpeeFGdy, PetrfnaTuttle Herring ° Bureau Chief PTH/ar Enclosures Service •integrity •Respect »Quality State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee,Florida 32308 CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD Thesubgrantee,throughitsauthorizedrepresentative,acknowledgesreceiptand acceptance of subgrant award number 2016-JAGD-DADE-7-H4-097,inthe amount of$4,540.00,foraprojectentitled,RECORDS IMPROVEMENT PROJECT,fortheperiodof 02/01/2016 through06/30/2016,tobeimplementedin accordance with the approved subgrant application,and subject totheFloridaDepartmentofLawEnforcement's Standard Conditionsand any special conditions governing this subgrant. Thissubaward requires thatno recipient or subrecipient,orentitythatreceivesacontractorsubcontractwithany fundsunderthisaward,mayrequireany employee orcontractortosignahinternal confidentiality agreement or statement that prohibits orotherwiserestricts,orpurportstorestrict,the reporting ofwaste,fraudor abuse in accordance with the law toadepartmentor agency authorizedtoreceivesuch information.Thisisnot intended to contravene requirements applicable to classified,sensitive or exempt information. In accepting thisaward,the subgrantee certifiesthatitneither requires norhasrequiredemployeesor contractors to sign such internalconfidentiality agreements or statements. 7J(i(^jM^a (gignatu/e of Subgrantee's Authorized Official) Philip K.Stoddard,Mayor {Print Name and TitleofOfficial) City of South Miami (Name of Subgrantee) June 7,2016 (Date of Acceptance) Rule Reference 11D-9.006 OCJG-012 (rev.June2012) State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee,Florida 32308 CERTIFICATION OF CONFLICT OF INTEREST Subgrantee:CityofSouthMiami Award Number 2016-JAGD-DADE-7-H4-097 Decisions related touseofthese grant funds mustbe free of undisclosed persona!or organizational conflicts of interest,bothinfactandin appearance. Thesubgrantee,through itsauthonzed representative,certifies theunitofgovernmentaboveis compliant with OMB Uniform Grant Guidance (2CFR Part 200),Section 200.112 andOJP Financial Guide,Section 3.20 regarding Conflict ofInterestand will notifyFDLEOfficeof Criminal JusticeGrants,in writing,ofanypotentialconflictofinterestin accordance with this agreement. The recipient alsoagreesto disclose ina timely manner,in writing,all violations ofstateor federal criminal law involving fraud,bribery or gratuity violations potentially affecting this subaward. ujtjLhfl (Signaturefof Subgrantee's Authorized Official) Philip K.Stoddard,Mayor (Print Name andTitleofOfficial) June 7,2016 (Date) SUBGRANT AWARD CERTIFICATE Subgrantee:Cityof South Miami Date of Award:^/^i{20(U Grant Period:From:02/01/2016 TO:06/30/2016 ProjectTitle:RECORDS IMPROVEMENTPROJECT Grant Number 2016-JAGD-DADE-7-H4-097 Federal Funds:$4,540.00 State Agency Match: Local Agency Match:$0.00 TotalProjectCost:$4,540.00 CFDA Number 16738 Awardishereby made intheamountandfortheperiodshownaboveofasubgrantunderPartEofTitleiofthe Omnibus CrimeControland Safe Streets Actof1968as amended Subpart1of such part(42U.S.C.3751-3759);the Consolidated AppropriationsAct,2008,PublicLaw 110-161;andPublicLaw 109-162,Title XI,DepartmentofJustice Reauthorization,Subtitle B,Improving the DepartmentofJustice'sGrantPrograms,Chapter 1,Assisting Law Enforcement and Criminal Justice Agencies,Section 1111.MergerofByrneGrantProgramandLocalLaw Enforcement BlockGrantProgram,to the above mentioned subgranteeand subject toanyattachedorspecial conditions. Thisawardis subject toailapplicablerules,regulations,andconditionsas contained intheOfficeofJusticePrograms (OJP)Financial Guide,Common RuleforStateandLocal Governments,orOMBUniformGrantGuidance(2CFR Part 200),intheir entirety.It isalso subject totheattachedstandardconditionsandsuchfurtherrules,regulationsand policiesasmaybereasonablyprescribedbytheStateorFederalGovernment consistent withthepurposesand authorization of P.L 90-351,as amended,and P.L.100-690. Thisawardisa cost-reimbursement agreement forsatisfactoryperformance of eligibleactivities.Requests for reimbursement may be submitted quarterly ormonthlyas designated in the Financial Section of the agreement. Requests for reimbursement will be processed inconjunctionwithreceiptandreviewof programmatic performance reports to determine successful completion ofminimum performance for deliverables.Expenditures must be supported with documentation andverifiedduringannualmonitoring.Failure to complywithprovisionsofthis agreement,orfailureto meet minimumperformance specified inthe agreement willresultinrequiredcorrectiveaction uptoand Including project costs beingdisallowed,withholding of federalfundsand/orterminationof the project,as specified within thetermsofthe agreement andOMB Uniform Guidance 200.338 -200.342. r This grant shall become effective onthe beginning date ofthe grant period provided that within 30 days from the date j ofaward,aproperty executed Certificateof Acceptance ofSubgrantAwardisreturnedtotheDepartment.i ^o ! Authorized Official ^-*I Petrina Turtle Herring \ Bureau Chief j Date i This award is subject to special conditions (attached). urate State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee,Florida 32308 SPECIAL CONDITION(S)/GENERAL COMMENT(S) Grantee:Office of Criminal Justice Grants Grant Number:2016-JAGD-DADE-7-H4-097 Grant Title:RECORDS IMPROVEMENT PROJECT In additiontothegeneralconditionsapplicableto fiscal administration,thegrantissubjecttothe following Special Condition{s)/General Comments): Ref#S32970:Prbrto the drawdownoffederalfunds,theCityofSouthMiami must submitasignedcopy of the agency's EEOCertificationFormto the OfficeofCriminalJusticeGrants as outlinedintheJAGStandard Conditions Section II #4. Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -Direct Subgrant Recipient Organization Name:City of South Miami County:Dade Chief Official Name:Phillip Stoddard Title:Mayor Address:6130 Southwest 72 Street City:South Miami State:FL Zip:33143 Phone:305-663-6301 Ext: Fax:305-668-2491 Email:Pstoddard@southmiamifl.gov Chief Financial Officer Name:Alfredo Riverol Title:Chief Financial Officer Address:6130 Sunset Drive City:South Miami State:FL Zip:33143 Phone:305-663-6343 Ext: Fax: Email:ariverol@southmiamifl.gov Application Ref #2016-JAGD-1848 Contract -JAGD-DADE--- Rule Reference 11D-9.006 OCJG-005 (rev.April 2005) Section #1 Page 1of2 Application for Funding Assistance Florida Department ofLaw Enforcement Justice Assistance Grant -Direct Implementing Agency Organization Name:South Miami Police Department County:Dade Chief Official Name:Rene Landa Title:Chief Address:6130 Sunset Drive City:South Miami State:FL Zip:33143-5093 Phone:305-663-6310 Ext: Fax: Email:rlanda@southmiamifl.gov Project Director Name:Jennifer Korth Title:Grants Administrator Address:6130 Sunset Drive City:South Miami State:FL Zip:33143 Phone:305-668-2514 Ext: Fax: Email:jkorth@southmiamifl.gov Application Ref #2016-JAGD-1848 Contract -JAGD-DAQE--- Rule Reference 11D-9.006 OCJG-005 (rev.April2005) Section #1 Page 2of2 Application for Funding Assistance Florida Department ofLaw Enforcement Justice Assistance Grant -Direct General Project Information Project Title: Subgrant Recipient: Implementing Agency: Project Start Date: Problem Identification This project will be a continuation oflast year's grant and will assist the South Miami Police Department isin the process of converting toa paperless system forcriminal justice reporting. The department has been seeking funding to support the purchase of tablet computers for police officers.Tablets will enable officers to work more efficiently and accurately when preparing reports.Although the department has been able to secure some funding for the conversion,the police officers are stillin need of updated computer equipment fordaily operations.Current computing units are out of warranty,in need of expensive replacement parts,and no functioning properly.Because the Police Department has not had the funds for updating much needed computing units,grant funds have been identifiedto purchase the equipment. Project Summary (Scope of Work) The South Miami Police Department willutilize FY 2016 JAG funds to purchase three(3)tablet computers forpolice officers.The equipment will make it possible to access necessary data ata higher speed,therefore increasing productivity.Funding will allow the South Miami Police Department to continue its efforts to upgrade equipment used to manage criminal justice data, while increasing efficiency and effectiveness.In addition,the tablets will allow the officers to reduce the time needed to store data and record keeping.Moreover,the department can share informationwith other locallaw enforcement agencies.In an efforttoimprove the management and maintenance ofcriminal justice data,the department will use this year's JAGfundingto purchase three(3)tablet computers to be installedinpolice vehicles.Deliverables will be tracked with invoices and proof of payment. Thisproject requests federal grant fundingforalaw enforcement orcriminaljustice technology related project andmaybe subject toreviewand approval bythe State Information Technology (IT)PointofContact.By utilizing fundsforthis project,thesubrecipientand implementing agency agree toconformtoall state andnational standards for technology andinformation sharing systems that connect to,and/or interface with state and national systems,and/or reside on the state Criminal Justice Network(CJNet).These standards include,but are notlimitedto,the FBI CJIS Security Policyandanyrules,regulations or guidance enacted by the Criminaland Juvenile Justice Information System (CJJiS)Council under F.S.943.06. RECORDS IMPROVEMENT PROJECT Cityof South Miami South Miami Police Department 2/1/2016 End Date:6/30/2016 Application Ref #2016-JAGD-1848 Contract -JAGD-DADE--- Rule Reference 11D-9.006 OCJG-005 (rev.April 2005) Section #2 Page 1of3 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -Direct Section Questions: Question:What percentage of the totalcostofthisprojectisbeing funded by sources other than this award? Answer:30 Question:What is the name of the jurisdictionyour agency serves?(i.e.,yourcityor your county) Answer:Cityof South Miami Question:What is the combined population ofthe jurisdiction^.)your agency serves,according to the 2010 census? Answer:11657 Question:What is the physical address of the location being used to provide services forthis project?If services are being providedat more than one location,listallof them. Answer:6130 Sunset Drive,South Miami,FL 33143 Question:Describe your agency (e.g.,municipal government,school board,sheriffs office). Answer:Municipal government Question:Have you verified that the subgrantee has an active and current registration in SAM.gov?(Ifno,funds will notbe available for drawdown.) Answer:Yes Question:Whatis the Operating CapitalOutlay threshold used bythe subgrantee?(Verifythis with your finance director.)If the implementing agency isa sheriffs office,indicate the sheriffs office's threshold instead. 1000Answer: Question Answer: Does the subgrantee receive asingle grant inthe amount of $750,000 or more from the U.S.Department of Justice? No Question:Does the implementing agency receiveasinglegrantinthe amount of $750,000 or more from the U.S.Department of Justice? Answer:No Question:Inyour organization's preceding completed fiscalyear,didyour organization (the subgrantee)receive at least (a)80 percent or(b)$25,000,000 ofyour annual gross revenues in U.S.federal contracts,subcontracts,loans,grants,subgrants,and/or cooperative agreements? NoAnswer: Question: Answer: Ifyou answered yes above,does the public have access to information about the compensation ofthe executives inyour organization (the subgrantee)through periodic reports filed under section 13(a)or 15(d)of the Securities Exchange Actof 1934 (15 U.S.C.78m(a),78o(d))or section 6104 oftheInternal Revenue Code of 1986?if answer to Part 1,above,was "no,"answer N/A. N/A Application Ref #2016-JAGD-1848 Contract -JAGD-DADE--- Rule Reference 11 D-9.006 OCJG-005 (rev.April 2005) Section #2 Page 2of3 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -Direct Application Ref #2016-JAGD-1848 Contract -JAGD-DADE--- RuleReference11D-9.006OCJG-005{rev.April 2005) Section #2 Page 3of3 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -Direct General Performance Info: Performance Reporting Frequency:Quarterly Federal Purpose Area: State Purpose Area: 01-Law Enforcement (Includes Task Forces) 1G -General Questions (Required) Objectives and Measures — Objective:General Questions -Required questions forallrecipients. Measure:General 01 Will your organization beusingthe crimesolutions.gov website duringthe grant period regardless ofJAG funding?Crimesolutions.gov provides information on several crime reduction and prevention programs and practices. Goal:No Measure:General 02 Will your organization beusingtheNationalTraining and Technical Assistance Center (NTTAC)duringthegrantperiod,regardless ofJAGfunding?The NTTAC serves as BJA's training and technical assistance center.You can find resources, tools,webinars,and TTA support ona variety ofcriminal justice issues and initiatives. Goal:No Measure:General 03 Will your organization beusingthe NCJP.org website during the grant period, regardless ofJAG funding?NCJP.org contains resources to support strategic planning,program development,and implementation of evidence-based policy and practice. Goal:No Measure:General 04 Goal: Will your organization beusingthe Evidence-Based PolicingMatrixduringthegrant period regardless ofJAG funding?The Evidence-Based PolicingMatrix provides informationon evidence-based practices forlaw enforcement. No Measure:General 05 Will your organization beusingthe What Worksin Reentry Clearinghouse duringthe grant period regardless ofJAG funding?The clearinghouse provides research on the effectiveness of reentry programs and practices. Goal:No Measure:General 06 Application Ref #2016-JAGD-1848 Contract -JAGD-DADE--- Rule Reference 11 D-9.006 OCJG-005 (rev.April 2005) Section #3 Page 1of3 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -Direct Will your organization be using Research to Practice during the grant period regardless ofJAG funding?Research to Practice promotes the dissemination of research on drug courts to practitioners and policymakers. Goal:No Measure:General 07 Will your organization be usingany other resources during the grant period regardless ofJAG funding?If yes,please describe them. Goal:If necessary,the Citywill pay any additional funds above grant balance. Measure:General 08 During the grant period,will your agency conduct or sponsor (withor without JAG funds)a survey or focus group of citizens on any of the following topics?Enter all that apply from the followinglist:Public satisfaction with police services;public satisfaction with prosecution services;public satisfaction withpublic defender/indigent defense services;public satisfaction with courts;public perceptions of crime/disorder problems;personal crime experiences of citizens;none of the above;unsure/don't know. Goal:N/A Measure:General 09 During the grant period,whichofthefollowing community activities will your organization be involved in,withor without JAG funds and how often will they each occur (yearly,monthly,etc.)?Choose from the followinglist:Hosting community meetings;attending community meetings;distributing a newsletter,e-mail,or other bulletin;attending community events;conducting social media activities;conducting outreach tominority populations;other (please describe) Goal:N/A Measure:General 10 Law Enforcement Agencies ONLY:Inwhichofthefollowingways has your agency fostered communityinvolvementinthelast year?Enter allthatapplyfromthe followinglist:Citizen Review Boardor other review board withcitizen representation, Citizen's Police Academy,Internships foruniversityorhighschool students, Volunteer Program,Auxiliarypoliceofficerprogram,Police Cadet Program,k-12 school programs,YouthAthletic Programs,Other (please Describe),Noneofthe above,Unsure/Don't know. Goal:N/A Measure:General 11 Identifythe goal(s)you hope to achieve withyourfunding.If you have multiple goals, describe each goal separately. Application Ref #2016-JAGD-1848 Contract -JAGD-DADE--- Rule Reference 11 D-9.006 OCJG-005 (rev.April 2005) Section #3 Page 2of3 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -Direct Goal:Goals: 1.To access necessary data atahigher speed,thereforeincreasing productivity. 2.To increase efficiency and effectiveness 3.To reduce thetime needed tostore data andrecordkeeping. 4.To share information withotherlocallaw enforcement agencies Measure:General 12 Arethe subrecipient and implementing agency aware that they will be required to reportonthe status oftheidentified goals during each reporting period? Goal:Yes Measure:General 13 Describeanybarriersyoumay encounter whichmaypreventyoufromachieving your identified goal(s). Goal:No barriers Measure:General 14 Areyou aware thattheOfficeof Criminal Justice Grants encourages recipients to report on any noteworthy accomplishments,success stories,or program results that they would liketo showcase? Goal:Yes State Purpose Area:3E-Equipment,Supplies,and Technology Enhancements Objectives and Measures Objective:Equipment -Questionsfor recipients funding Equipment,Supplies,andTechnology | Enhancements.! Measure:Equipment 01 j Dothe Subrecipient andImplementing agencies understand thatthey will berequired to submit an itemized account ofall items purchased during each reporting period as partof their performance reporting? Goal:Yes Application Ref#2016-JAGD-1848 Section#3Page3of3 Contract -JAGD-DADE--- Rule Reference 11D-9.006 OCJG-005 (rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -Direct General Financial Info: Note:All financial remittances will be sent to the Chief Financial Officer of the Subgrantee Organization. Financial Reporting Frequency for this Subgrant: Is the subgrantee a state agency?:No FLAIR /Vendor Number:596000431 Budget: Quarterly Budget Category Salaries and Benefits Contractual Services Expenses Operating Capital Outlay Indirect Costs »Totals - Percentage Project Generated Income: Federal $0 00 $0.00 $0 00 $4,540.00 $0 00 $4,540.00 100.0 Will the project earn project generated income (PGI)? Application Ref #2016-JAGD-1848 Contract -JAGD-DADE--- Rule Reference 11 D-9.006 OCJG-005 (rev.April2005) Match $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0 No Total $0.00 $0.00 $0.00 $4,540.00 $0.00 $4,540.00 100.0 Section #4 Page 1of3 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -Direct i^5M|fefi^sl^i^ Budget Narrative: Three (3)Tablet Computers (includinginstallation,cables,mounting hardware,protective cover, adapters,powercord,1 year warranty &shipping/handling,keyboard,docking station)in the amountof$2000 each.The City will cover anyadditional costs. ADP Info is as follows: F110 -11.6"Intel i5-4300U 1.9GHz Processor,3MB Cache,4GB DDR3RAM,128GB SSD,800 NITsLumiBondTouchscreen Display,Dual batteries,5MP rearcamera,web camera,802.11 AC Wireless,Bluetooth5461 FReady,-21C5 IP65,WIN7 64-bit Pro,3 Year B2B Application Application Ref #2016-JAGD-1848 Contract -JAG D-DADE--- Rule Reference 11D-9.-006 OCJG-005 (rev.April2005) Section #4 Page 2of3 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -Direct Section Questions: Question:If the budget contains salaries and benefits,will this project result ina net personnel increase,or continue tofundaprior federally grant funded net personnel increase? (Documentation will be required.) Answer:N/A Question:Iffringe benefits are included,are they detailed in the budget narrative? Answer:N/A Question:If indirect cost is included,explain the indirect cost plan.Provide documentation of approval. Answer:N/A Question:If contractual services in the budget are based onunit costs,provide a definition and breakdown of cost for each service.Include the methodology for the unit cost plan and when it was approved. Answer:N/A Question:If Expenses or Operating Capital Outlay are included in your budget,what will be the method of procurement for those items?(e.g.,competitive bid,sole source,state term, contract) Answer:WSCA Contract through the State of Florida Computer Equipment Contract #43211500-WSCA-15.Expires 3/31/2017 Application Ref #2016-JAGD-1848 Contract -JAGD-DADE--- Rule Reference 11 D-9.006 OCJG-005 (rev.April2005) Section #4 Page 3of3 im Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -Direct Insert Standard Conditions Page here. Application Ref #2016-JAGD-1848 Contract -JAGD-DADE--- Rule Reference 11 D-9.006 OCJG-005 (rev.April 2005) Section #5 Page 1of1 Edward Byrne Memorial Justice Assistance Grant (JAG)Program STANDARD CONDITIONS The State ofFlorida,Department ofLaw Enforcement (FDLE)isarecipientof federal JAG funds.FDLE,as the non federal pass-through entity and StateAdministeringAgency(SAA)forthisprogram,subawards JAGfundstoeligible unitsof government.All subawards made byFDLEtounitsof government under thisprogram require compliance with the agreement and Standard Conditions upon signed acceptance ofthe subaward. Upon approval of the application,or subaward,the following terms and conditions will become binding.Asaunit of government,the subrecipient will maintain required state and Federal registrations and certifications for eligibility under this program.For JAG-Countywide subawards,the designated County Coordinator forlocalunitsof government will submit documentation in accordance with Florida Administrative Code 11D-9 supporting the strategic planningforallocationof these funds.The subrecipient agrees to submit required programmatic and financial reports supporting eligible activities were completed in accordance with the grantand program requirements. The Department will only reimburse subrecipients for authorized activities The Department will not reimburse for costs incurred forany purpose other than those specified in the agreement.Failure tocomplywithprovisionsofthis agreement,orfailureto perform grant activities as specified in the agreement,will result in required corrective action upto and including financial consequences.A financial consequence may be imposed for non-compliance in accordance with2C.F.R.§200and these Standard Conditions,includingbutnotlimitedto project costs being disallowed,withholdingof federal funds and/or termination of the project. All subrecipients must comply with requirements set forth in the current edition of the U.S.Department of Justice,Office of Justice Programs (OJP)Financial Guide (Financial Guide), http://ojp.gov/financialguide/DOJ/pdfs/2015_DOJ_FinancialGuide.pdf,the Edward Byrne Memorial Justice Assistance Grant (JAG)program guidance,federal statutes,regulations,policies,guidelines and requirements and Florida laws and regulations including but not limited to: Florida Administrative Code,Chapter 11D-9,"Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program":www.flrules.org/ Office of Management and Budget (OMB)Uniform Grant Guidance {2 C.F.R.§200)Subpart A Definitions, Subparts B-D Administrative Requirements,Subpart E Cost Principles3 Subpart F Audit Requirements and all applicable Appendices.This guidance supersedes previous OMBCirculars and Standard Conditions andis applicable toanynew subawards made under Federal grants awarded onor after December 26,2014. http://ww»ecfr,gov/cQi~binte Code of Federal Regulations:www.qpo.gov/fdsvs/ 2 C.F.R.§175.15(b),"Award Term for Trafficking in Persons" 28 C.F.R.§38,"Equal Treatment for Faith-Based Organizations" 28 C.F.R.§66,"U.S.Department of Justice Common Rule for State And Local Governmentsw(Comrnon Rule) 28 C.F.R.§83,"Government-Wide Requirements for Drug-Free Workplace (Grants)" 28C.F.R.§§18,22,23,30,35,42,61,and 63 Public Law Pub.L.No.109-162,Title XI—Department of Justice Reauthorization Subtitle B—Improving the Department of Justice's Grant Programs,Chapter 1—Assisting Law Enforcement and Criminal Justice Agencies,Sec. 1111.Merger of Byrne Grant Program and Local Law Enforcement Block Grant Program: http://www.flPo.aov/fdsvs/pka/PLAW>109publ162/pdf/PLAW-109publ1 62,pdf United States Code:www.qpo.gov/fdsvs/ 42 U.S.C.§§3711 et seq.,"Omnibus Crime Control and Safe Streets Act of 1968" State of Florida General Records Schedule GS1-SL for State and Local Government Agencies: http://dlls.do8.state.fLus/barm/qenschedules/GS2-2008-Rev2010.pdf SFY2016 JAGStandard Conditions Page1of20 I Rev.10/2015 j [' State of Florida Statutes §215.971,"Agreements funded with federal or state assistance" §215.985,'Transparency in government spending" Disallowed costs meansthosechargestoa Federal award thattheFederal awarding agencyor pass-through entity determines tobeunallowable,in accordance with theapplicableFederal statutes,regulations,ortheterms and conditions of the Federal award. Equipment means tangiblepersonalproperty (including information technologysystems)havingausefullifeofmore than one year andaper-unitacquisition cost which equals or exceeds the lesser ofthecapitalizationlevel establishedbythe non-Federal entityfor financial statementpurposes,or$5,000.Seealso§§200.12,"Capital assets*;200.20,"Computing devices1*;200.48,"General purpose equipment";200.58,"Information technology systems;200.89,"Specialpurposeequipment";and 200.94,"Supplies." Grantagreement meansa legal instrument of financial assistance between a Federal awarding agencyorpass- throughentityandanon-Federalentitythat,consistentwith31 U.S.C.§§6302,6304,isusedtoenterintoa relationship the principal purposeof which istotransfer anything ofvalue from theFederalawardingagencyorpass- throughentitytothe non-Federal entity tocarryouta public purpose authorized byalawofthe United States(see31 U.S.C.§6101(3));andnotto acquire property or services for the Federal awarding agency or pass-through entity's directbenefitoruse;andisdistinguishedfromacooperative agreement inthatit does notprovideforsubstantial involvement between the Federal awarding agency or pass-through entity andthe non-Federal entity in carrying out theactivity contemplated bythe Federal award. Improper payment means any payment that should not have been made or that was made in an incorrect amount (including overpayments and underpayments)under statutory,contractual,administrative,orother legally applicable requirements and;Improper payment includes any payment toan ineligible party,any payment foran ineligible good orservice,any duplicate payment,anypaymentforagoodorservicenotreceived(exceptforsuchpaymentswhere authorizedby law),anypaymentthatdoesnotaccountforcreditforapplicable discounts,andanypaymentwhere insufficient orlackof documentation preventsareviewerfrom discerning whetherapaymentwas proper. Micro-purchase meansapurchaseofsuppliesorservicesusing simplified acquisition procedures,theaggregate amountofwhichdoesnotexceedthemicro-purchasethreshold.Thenon-Federalentityuses such proceduresin ordertoexpeditethecompletionofits lowest-dollar smallpurchasetransactionsand minimize the associated administrative burdenandcost.The micro-purchase threshold issetbytheFederal Acquisition Regulation at48 C.F.R.Subpart2.1."Definitions",itis$3,000exceptasotherwisediscussedinSubpart2.1ofthat regulation,butthis threshold isperiodicallyadjustedfor inflation. ModifiedTotalDirect Cost (MTDC)meansalldirectsalariesandwages,applicable fringe benefits,materialsand supplies;services,travel,and upto thefirst $25,000 ofeachsubaward(regardlessoftheperiodofperformanceof thesubawardsunderthe award).MTDC excludes equipment,capital expenditures,chargesforpatientcare,rental costs,tuitionremission,scholarshipsand fellowships,participantsupport costs andtheportionofeachsubawardin excessof $25,000.Otheritemsmay only be excluded whennecessarytoavoidaserious inequity inthe distribution ofindirectcosts,and with theapprovalofthecognizantagencyfor indirect costs. Non-Federal eni\iy isastate,local government,Indian tribe,institution ofhighereducation (IHE),or nonprofit organizationthat carries outaFederalawardasa recipient orsubrecipient. Non-federal pass-throughentity isa non-Federal entity that provides asubawardtoa subrecipient to carry outpart ofa Federal program;the Florida Department of Law Enforcement (FDLE)isthe non-federal pass-through entity for thisagreement,also referred toastheState Administering Agency (SAA). Performancegoal meansatarget level of performance expressedasa tangible,measurable objective,against whichactualachievementcanbecompared,including agoal expressed asaquantitativestandard,value,orrate.In some instances (e.g.,discretionaryresearchawards),thismaybe limited totherequirementtosubmittechnical performancereports(tobeevaluatedinaccordance with agency policy). Period of performance meansthe time during which the non-Federal entity may incur new obligations to carry out theworkauthorizedundertheFederal award.TheFederal awarding agencyorpass-throughentitymust include start andenddatesofthe period of performance intheFederalaward(see§§200.210 Information containedinaFederal awardparagraph(a)(5)and200.331Requirementsforpass-throughentities,paragraph (a)(1)(iv)). SFY2016 JAG Standard Conditions "Page 2 of 20 Rev.10/2015 Protected Personally Identifiable Information (PII)means an individuals first name or firstinitialand last name in combination with any one or more of types of information,including,butnotlimitedto social security numbers; passport numbers;credit card numbers;clearances;bank numbers;biometrics;date and place ofbirth;mother's maiden name;criminal,medical,and financial records;and educational transcripts.This does notinclude PI 1 that is requiredbylawtobe disclosed.(See also§200.79 Personally IdentifiableInformation (Pll)). Questioned cost means a cost that is questioned bytheauditor because ofanauditfinding1)that resulted froma violationor possible violationofa statute,regulation,ortheterms and conditions ofa Federal award,includingfor funds used to match Federal funds;2)where the costs,atthetimeof the audit,are not supported by adequate documentation;or3)where the costs incurred appear unreasonable and donotreflect the actions a prudent person would take in the circumstances. Simplified acquisition threshold meansthedollaramountbelowwhichanon-Federalentitymay purchase property or services using small purchase methods.Non-Federal entities adopt small purchase procedures in order to expedite the purchase ofitems costing less than the simplified acquisition threshold.The simplified acquisition threshold is set by the FederalAcquisitionRegulationat48C.F.R.Subpart 2.1(Definitions)andin accordance with 41 U.S.C.§1908.Asofthepublicationofthispart,the simplified acquisition threshold is$150,000,but this threshold isperiodically adjusted forinflation.(Also see definitionof§200.67Micro-purchase.) Subaward/Subgrant means an award providedbya pass-through entitytoa subrecipient forthe subrecipient to carryoutpartofa Federal award received bythe pass-through entity.It does notinclude payments toa contractor or payments toanindividualthatisabeneficiaryofa Federal program.A subaward maybeprovidedthrough any form oflegal agreement,includingan agreement thatthe pass-through entity considers a contract. Subrecipient means a non-Federal entitythat receives asubawardfroma pass-through entitytocarryoutpartofa Federal program,but does notincludean individual thatisabeneficiaryofsuchprogram.Asubrecipient may alsobe arecipientof other Federal awards directlyfroma Federal awarding agency. Supplies means all tangible personal property other than those described in2C.F.R.§200.33,"Equipment".A computingdeviceisasupplyifthe acquisition costislessthanthe lesser ofthe capitalization levelestablishedbythe non-Federalentityfor financial statement purposesor $5r000,regardless ofthelengthofitsuseful life.See also§§ 200.20,"Computingdevices"and 200.33,"Equipment". The subrecipient agrees tobeboundbythe following standard conditions: 1.0 Payment Contingent onAppropriationandAvailableFunds -TheStateof Florida's performance and obligation topayunderthisagreementiscontingent upon anannual appropriation bythe Florida Legislature. Furthermore,the obligation oftheStateof Florida to reimburse subrecipientsfor incurred costsissubjectto available federal funds. 2.0 System forAward Management (SAM)-The subrecipient must maintain current information in SAM until it submitsthe final financial reportrequiredunderthisawardorreceivesthe final payment,whicheverislater. Thisrequiresthatthesubrecipient review andupdatethe information atleastannuallyafterthe initial registration,and morefrequentlyifrequiredby changes initsinformationor another awardterm. 3.0 Commencement ofProject -Ifaprojectisnot operational within 60daysofthe original startdateofthe award period,thesubrecipientmustreportbylettertotheDepartmentthestepstakento initiate the project, the reasons fordelay,and the expected start date. 3.1Ifaprojectisnotoperational within 90daysofthe original startdateoftheaward period,the subrecipientmustsubmitasecondstatementtotheDepartment explaining the implementation delay. 3.2 Upon receiptoftheninety (90)dayletter,the Department shall determine ifthereasonfordelayis justified or shall,atits discretion,unilaterally terminate thisagreementand re-obligate subawardfunds tootherDepartmentapprovedprojects.TheDepartment,wherewarrantedbyextenuating circumstances,mayextendthestartingdateoftheprojectpasttheninety(90)day period,butonlyby formal written adjustment tothis agreement. 4.0 Supplanting -Thesubrecipientagreesthatfunds received underthisaward will notbeusedtosupplantstate SFY2016 JAG Standard Conditions :Page 3 of 20 Rev.10/2015 orlocalfunds,butwillbe used to increase the amounts of such funds that would,inthe absence of federal funds,be made available for law enforcement activities. 5.0 Personnel Changes -Uponimplementationoftheproject,intheeventthereisachangeinChief Officials for theSubrecipientor Implementing Agencyoranycontact information toinclude mailing address,phone number,emailortitlechange,projectstaffmust notify the SIMON helpdesktoupdatetheorganizational information in SIMON.Projectdirectorchangesrequireagrantadjustmentin SIMON. 6.0 Non-Procurement,Debarment and Suspension -Thesubrecipient agrees tocomplywithExecutiveOrder 12549,Debarmentand Suspension and2C.F.R.§180,"OMB GuidelinesToAgenciesOnGovernmentwide Debarment And Suspension (Non-procurement)".These procedures requirethe subrecipient tocertifythatit shallnot enter intoanylowertieredcovered transaction with apersonwhoisdebarred,suspended,declared ineligibleorisvoluntarily excluded fromparticipatinginthis covered transaction,unless authorized by the Department. 7.0 Federal Restrictions on Lobbying -Each subrecipient agrees tocomplywith28C.F.R.§69,"New Restrictions onLobbying"and shallfile the most current editionoftheCertificationAnd Disclosure Form,if applicable,with each submission that initiates consideration ofsuch subrecipient forawardoffederalcontract, grant,or cooperative agreement. 6.0 State Restrictions on Lobbying -Inadditionto the provisionscontained above,the expenditure offundsfor the purpose oflobbying the legislatureora state agency isprohibitedunderthis agreement. 9.0 Additional Restrictions on Lobbying -Thesubrecipientunderstandsand agrees thatitcannotuseany federalfunds,eitherdirectlyor indirectly,insupportoftheenactment,repeal,modification oradoptionofany law,regulationorpolicy,at anylevelof government,withoutthe express priorwritten approval oftheOfficeof Justice Programs. 10.0 "Pay-to-Stay"-Fundsfromthisawardmaynotbeusedtooperatea "pay-to-stay"programinanylocaljail. Furthermore,nofundsmaybegiventolocaljailsthat operate Mpay-to-stay"programs."Local jail",as referenced in Jhis condition,means anadult facility ordetention center ownedand/or operated bycity,county, ormunicipality.It does notincludejuveniledetention centers."Pay-to-stay"programs as referenced inthis condition,means a program bywhich extraordinary services,amenities and/or accommodations,not otherwise available to the general inmate population,maybeprovided,based uponan offender's apparent abilitytopay, such that disparate conditionsof confinement are created forthe same orsimilar offenders withinajurisdiction. 11.0 The Coastal Barrier Resources Act -Thesubrecipient will complyand assure thecomplianceofail contractors withtheprovisionsoftheCoastalBarrier Resources Act (Pub..L.No.97-348)dated October19, 1982 (16U.S,C.§§3501 etseq.)whichprohibitstheexpenditureofmostnewfederalfunds within theunitsof the Coastal Barrier Resources System. 12.0 Enhancement of Security -If funds are usedfor enhancing security,the subrecipient agrees to: 12.1 Have an adequate process to assess the impact ofany enhancement ofaschool security measure that is undertaken onthe incidence of crime in the geographic area where the enhancement is undertaken. 12.2 Conduct such an assessment with respect to each such enhancement;and submit to the Department the aforementioned assessment initsFinal Program Report. 13.0 Background Check -Whenever abackground screening foremploymentora background securitycheckis required bylawfor employment,unless otherwise providedbylaw,theprovisionsof§435 Fla.Stat,shall apply. 13.1 All positions in programs providing care to children,the developmentally disabled,or vulnerable adults for 15 hours ormore per week;all permanent and temporary employee positions of the central abuse hotline;and all persons working under contract who have access to abuse records are deemed tobe persons and positionsof special trustorresponsibility and require employment screening pursuant to§ 435,Fla.Stat,usingthelevel2 standards set forthin that chapter. 13.2 All employees in positions designated by law as positions oftrustor responsibility shallbe required to j undergo security background investigations as aconditionof employment and continued employment. Forthe purposes ofthe subsection,security background investigationsshallinclude,butnotbelimited SFY2016 JAG Standard Conditions Page 4of20 Rev.10/2015 I i i to,employmenthistory checks,fingerprinting forall purposes and checks inthissubsection,statewide criminalandjuvenilerecord checks throughtheFlorida Department ofLawEnforcement,and federal criminalrecord checks throughtheFederalBureauofInvestigation,andmayincludelocalcriminal record checks throughlocallaw enforcement agencies. 13.2.1Any person whoisrequiredto undergo suchasecurity background investigation and who refuses to cooperate in such investigation or refuses to submit fingerprints shallbe disqualified for employment in such positionor,if employed,shallbe dismissed. 13.2.2 Suchbackgroundinvestigationsshallbeconductedatthe expense oftheemploying agency or employee.Whenfingerprintingisrequired,thefingerprintsof the employee or applicant for employment shall be takenbytheemploying agency orbyanauthorizedlaw enforcement officerandsubmittedtothe Department ofLaw Enforcement for processing andforwarding, when requested by the employing agency,to the United States Department of Justice for processing.Theemployingagencyshallreimbursethe Department of LawEnforcementfor any costs incurredbyitinthe processing ofthefingerprints. 14.0 Privacy Certification -The subrecipient agrees tocomplywithallconfidentiality requirements of42 U.S.C.§ 3789g and 28C.F.R.§22that are applicable tocollection,use,and revelation ofdataorinformation. Subrecipient further agrees,as aconditionofgrant approval,to submit aPrivacyCertificatethatisin accord with requirements of28C.F.R.§§22and,inparticular,section 22.23.PrivacyCertificationforms must be signed bythe subrecipient orimplementing agency chief official oranindividualwithformal,written signature authority for the chief official. 15.0 Conferences and Inspection of Work -Conferences maybeheldatthe request ofanypartytothis agreement.At any time,a representative of the Department,of the U.S.Department of Justice,or the Auditor General ofthe State ofFlorida,have therightofvisitingtheprojectsitetomonitor,inspectand assess work performed under this agreement. 16.0 Insurance for Real Property and Equipment -The subrecipient must,ataminimum,provide the equivalent insurance coverage forrealpropertyand equipment acquiredorimprovedwith Federal funds asprovidedto property owned bythe non-Federal entity. 1.0 Federal lawsprohibit recipients offinancial assistance from discriminating on the basis of race,color,national origin,religion,sex,disability,or age infunded programs oractivities.All subrecipients,implementing agencies,and contractors must comply withany applicable statutorily-imposed nondiscrimination requirements,whichmayinclude the Omnibus CrimeControl and Safe Streets Actof1968(42 U.S.C.§ 3789d);theVictimsofCrimeAct(42U.S.C.§10604(e));TheJuvenileJusticeandDelinquencyPreventionAct of2002(42U.S.C.§5672(b));the Civil RightsActof1964(42U.S.C.§2000d);theRehabilitationActof1973 (29U.S.C.§794);the Americans withDisabilitiesActof 1990 (42U.S.C.§12131-34);the Education Amendments of1972(20 US.C.§§1681,1683,1685-86);theAge Discrimination Actof1975(42 U.S.C.§§ 6101-07);andDepartmentof Justice Non-Discrimination Regulations28C.F.R.§42;see Ex.Order13279 (equalprotectionofthelawsfor faith-based andcommunityorganizations). 2,0 FDLE does notdiscriminateonthe basis ofrace,color,religion,nationalorigin,sex,disability,or age inthe deliveryof services orbenefitsorinemployment.The subrecipient must notifyprogram participants and beneficiaries thatitdoesnot discriminate onthebasisofrace,color,national origin,religion,sex,disability,! andageinthe delivery of services or benefits orin employment practices.i i 3.0 Subrecipients are responsible for ensuring that contractors and agencies to whom they pass through funds are j incompliancewithall Civil Rightsrequirementsandthat those contractors and agencies areawarethatthey j may file a discrimination complaint with the subrecipient,with FDLE,or with the Office for Civil Rights (OCR),I andhowtodoso.j 4.0Equal Employment OpportunityPlans ; 4.1 A subrecipient orimplementing agency mustdevelopanEEOPlanifit has 50ormore employees and i has receivedany single award of $25,000 ormorefrom the Department of Justice.Theplanmustbe ; prepared usingtheonline short formatwww.ojp.usdoi.QOv/about/ocr/eeopcomplv.htm,mustbe SFY2016 JAG Standard Conditions Page 5of20 i Rev.10/2015 retained bythe subrecipient or implementing agency,andmustbe available forreviewor audit.The organization must also submit an EEO Certification toFDLE. 4.2 IfthesubrecipientorimplementingagencyisrequiredtoprepareanEEOPlanandhasreceivedany single award of $500,000 ormorefromthe Department of Justice,itmustsubmititsplantothe Department of Justice for approval.Acopyofthe Department of Justice approval lettermustbe submitted toFDLE.Theapprovalletterexpirestwo years fromthe date oftheletter. 4.3 A subrecipient orimplementing agency is exempt fromtheEEOPlan requirement ifitis has fewer than 50 employees orifit does not receive any single award of $25,000 or more from the Department of Justice or ifitisanonprofit organization,a medical or educational institution,oranIndian Tribe.If an organization is exempt from the EEOPlan requirement,itmust submit anEEOCertificationtoFDLE. 4.4 Thesubrecipientandimplementing agency acknowledgethatfailuretocomplywithEEOrequirements within 60 days of the project start date mayresultin suspension or termination offunding,until such time as itisin compliance. 5.0 In theeventafederalor state courtorfederalor state administrative agency makes a finding ofdiscrimination afteradue process hearingonthegroundsofrace,color,religion,national origin,sex,ordisabilityagainst a recipientoffunds,therecipient will forwardacopyofthe finding to FDLE andtothe Office for Civil Rights, Officeof Justice Programs. 6.0 In accordance with federal civil rights laws,thesubrecipientshallnotretaliateagainst individuals fortaking actionorparticipatinginactionto secure rightsprotectedby these laws. 7.0Subrecipientsmustincludecomprehensive Civil Rights/Nondiscrimination Provisions inallcontractsfundedby the subgrant recipient 8.0 Ifthesubrecipientoranyofitsemployees,contractors,vendors,orprogrambeneficiarieshasa discrimination complaint,theymayfileacomplaintwith the subrecipient,with FDLE,orwiththeOfficefor Civil Rights. Discrimination complaintsmaybesubmittedto FDLE at Office oftheInspectorGeneral,Post Office Box1489, Tallahassee,Florida 32302-1489,oronlineatinfo@fdle.state.fl.us.Discriminationcomplaintsmayalso be submitted tothe Office for Civil Rights,Office ofJustice Programs,U.S.Department of Justice,810 7th Street, Northwest,Washington,D.C.20531,orbyphoneat(202)307-0690. 9.0 Thesubrecipientmusthave procedures inplaceforrespondingto discrimination complaintsthatemployees, clients,customers,andprogram participants filedirectlywiththe subrecipient 10.0 The subrecipient musthavewrittenpoliciesor procedures inplacefor notifying programbeneficiarieshowto file complaintsalleging discrimination bythe subrecipient/implementing agencywith FDLE ortheOCR. 11 »0 Any discrimination complaints filed with FDLE will be reviewed by FDLE's Inspector Generalandreferredto the Office for Civil Rights,the Florida Commission on Human Relations,ortheEqual Employment Opportunity Commission,based onthe nature ofthecomplaint. 12.0 Americans with DisabiIities Act -Subrecipients mustcomplywiththerequirementsoftheAmericanswith DisabilitiesAct (ADA)(Pub.LNo.101-336),whichprohibitsdiscriminationbypublicandprivateentitiesonthe basis ofdisabilityandrequirescertain accommodations bemade with regardtoemployment(Title I),stateand local government services and transportation (Title II),public accommodations (Title III),and telecommunications (Title IV). 13.0 Rehabilitation Act of1973(28C.F.R.§42(G))-Ifthesubrecipient has 60ormore employees andreceives DOJfundingof $25,000 ormore,the subrecipient musttakethe following actions: 13.1Adopt grievance procedures thatincorporatedue process standards andprovideforthepromptand equitable resolutionof complaints allegingaviolationoftheDOJ regulations implementingSection504 oftheRehabilitationActof 1973,foundat28C.F.R.§42(G),whichprohibitdiscriminationonthebasis ofadisabilityinemployment practices andthedeliveryof services. 13.2 Designate apersontocoordinatecompliancewiththeprohibitions against disability discrimination contained in28C.F.R.§42(G). SFY2016JAG Standard Conditions Page6of20 Rev.10/2015 13.3 Notify participants,beneficiaries,employees,applicants,and others that the subrecipient/implementing agency does not discriminate onthe basis ofdisability. 14.0 Limited English Proficiency (LEP)-In accordance with Department of Justice GuidancepertainingtoTitle VI of the Civil Rights Actof 1964 (42 U.S.C.§2000d),recipients offederalfinancial assistance must take reasonable steps toprovide meaningful access totheir programs andactivitiesfor persons withLEP.For more informationonthecivilrights responsibilities that recipients haveinproviding language services toLEP individuals,please see the website at www.lep.gov.FDLE strongly encourages subgrant recipientsto have a writtenLEP Language Access Plan. 15.0 Title IX of the Education Amendments of 1972 (28C.F.R.§54)-Ifthe subrecipient operates an education program oractivity,the subrecipient must take thefollowing actions: 15.1 Adopt grievance procedures that providefor the prompt and equitable resolutionof complaints alleging aviolationoftheDOJ regulations implementing Title IX ofthe Education Amendments of1972,found at 28 C.F.R.§54,which prohibit discrimination on the basis of sex. 15.2 Designate a person to coordinate compliance with the prohibitions against sex discrimination contained in 28 C.F.R.§54. 15.3 Notify applicants for admission and employment,employees,students,parents,and others that the subrecipient/implementing agency does not discriminate onthe basis of sex inits educational programs or activities. 16.0 Equal Treatment forFaith Based Organizations -The subrecipient agrees tocomplywiththe applicable requirements of28C.F.R.§38,the Department of Justice regulation governing "Equal Treatment forFaith Based Organizations"(the"Equal Treatment Regulation").The Equal Treatment Regulation provides inpart that Department of Justice grant awards ofdirectfundingmaynotbe used tofundany inherently religious activities,such as worship,religious instruction,or proselytization.Recipients ofdirect grants maystill engage in inherently religious activities,but such activitiesmustbe separate intimeor place from the Department of Justice funded program,and participation in such activitiesbyindividuals receiving services from the recipient ora subrecipient must be voluntary.TheEqual Treatment Regulationalso makes clear that organizations participatingin programs directly funded bythe Department of Justice are notpermittedtodiscriminateinthe provision of services on the basis ofa beneficiary's religion.The subrecipient also understands and agrees thatawardfundsmaynotbe used todiscriminate against or denigrate thereligiousormoralbeliefsof students who participate in programs forwhichfinancial assistance isprovidedfrom the award,or the parent orlegal guardianofsuchstudents.Notwithstanding anyotherspecial condition ofthisaward,faith-basedorganizations may,in some circumstances,consider religionasa basis for employment.See www.oip.qov/about/ocr/eQual fbo.htm. 17.0 Immigration and Nationality Act -Nopublicfundswillintentionally be awarded toany contractor who knowingly employs unauthorized alienworkers,constitutingaviolationofthe employment provisions contained in8 U.S.C.§1324a(e),Section274A(e)ofthe Immigration and Nationality Act ("INA").TheDepartmentshall consider the employment byany contractor of unauthorized aliens aviolationof Section 274A(e)of the INA. Suchviolationbythe subrecipient ofthe employment provisions contained in Section 274A(e)ofthe INA shall be grounds for unilateral cancellation of this contract by the Department. 1.0 Fiscal Control and Fund Accounting Procedures 1.1 All expenditures and cost accounting offundsshallconformtotheOfficeof Justice Programs Financial Guide,theCommonRule,andOMB Uniform Grant Guidance (2C.F.R§200)asapplicable,intheir entirety. 1.2 Subrecipients must have written procedures for procurement transactions.Procedures must ensure that all solicitations follow2 C.F.R.§200.319 Competition. 1.3The subrecipient isrequiredtoestablishandmaintain adequate accounting systems and financial records and to accurately account forfunds awarded to them.Asa subrecipient,you musthavea financial management system in place that isableto record and reportonthe receipt,obligation,and SFY2016 JAG Standard Conditions Page 7of20 Rev.10/2015 expenditure of grant funds.An adequate accounting system fora subrecipient mustbe able to accommodate afundand account structureto separately trackreceipts,expenditures,assets,and liabilitiesfor awards,programs,and subrecipients. 1.4 All funds spent onthisprojectshallbe disbursed accordingto provisions oftheproject budget as approved by the Department. 1.5 All fundsnotspentin accordance withthis agreement shallbe subject torepaymentbythesubrecipient. 1.0 Obligation of Subrecipient Funds -Subawardfundsshallnotunderanycircumstancesbeobligatedpriorto theeffectivedate,or subsequent tothe termination date,oftheperiodofperformance.Onlyprojectcosts incurredonoraftertheeffectivedate,andonorpriortothe termination date ofthe subrecipienfs projectare eligiblefor reimbursement.All paymentsmustbecompleted within thirty(30)daysoftheendofthesubaward period of performance. 2.0 Advance Funding -Advancefundingmaybeprovidedtoasubrecipientupona written request tothe Department.The request mustbeelectronicallysignedbythesubrecipientorimplementing agency's Chief FinancialOfficerortheChiefFinancialOfficerdesignee. 3.0 Trust Funds 3.1 The unit oflocalgovernmentmustestablishatrustfundin which todepositJAGfunds.Thetrust fund mayormaynotbean interest bearing account. 3.2Theaccountmayearninterest,butanyearnedinterestmustbeusedfor program purposesand expended beforethefederalgrantperiodenddate.Any unexpended interestremainingattheendof the federal grant period must be submitted totheOfficeofCriminal Justice Grants for transmittal to the Bureau of Justice Assistance. 4.0 Performance 4.1 Subaward Performance -Thesubrecipientmustcomplywith state andfederalrequirementsfor subawardperformanceunder2C.F.R.§§200.76and200.77.Thesubawardshalldescribethe timing and scope of expected performance as relatedtothe outcomes intended tobe achieved bythe program.Whereappropriate,thesubawardshouldprovidespecificperformancegoals,indicators, milestones,orexpectedoutcomes(suchas outputs,orservices performed or public impacts ofanyof these)with an expected timeline for accomplishment.Submitted programmatic reports mustclearly articulate,whereappropriate,performanceduringthe execution oftheawardhasmetastandard againstwhich thesubrecipient's performance canbe measured.These requirements should be aligned with agencystrategicgoals,strategic objectives,or performance goalsthatare relevant tothe program. 4.2Performanceof Agreement Provisions -In theeventof default;non-compliance;or violation ofany provision ofthisagreementbythesubrecipient,thesubrecipient'sconsultantsandsuppliers,orboth, theDepartmentshallimposesanctionsItdeemsappropriate including withholding paymentsand cancellation,termination,or suspension ofthe agreement inwholeorinpart.In such event,the Departmentshall notify thesubrecipientofitsdecision thirty (30)daysinadvanceofthe effective date ofsuchsanction.Thesubrecipientshallbepaidonlyforthoseservices satisfactorily performed prior to the effective date of such sanction. 5.0Grant Adjustments -Subrecipientsmustsubmitagrantadjustmentthrough SIMON formajorsubstantive changes suchas:scope modificationsor changes toprojectactivities,target populations,service providers, implementationschedules,projectdirector,designsorresearchplans set forthintheapprovedagreement, and foranybudget changes thataffectacostcategorythatwasnotincludedintheoriginalbudget. Adjustmentsarealsorequiredwhenthere will beatransferof 10%ormoreofthetotalbudgetbetweenbudget categories,orthereisan indirect costratecategorychange. 5.1Subrecipientsmaytransferupto10%ofthetotalbudgetbetweencurrent,approvedbudgetcategories withoutpriorapproval as long as thefundsare transferred toanexistinglineitem. SFY2016 JAGStandard Conditions Page8of20 Rev.10/2015 5.2 Under no circumstances can transfers of funds increase the total budgeted award. 5.3 Requests for changes tothe subaward agreement must be electronically signed by the subrecipient or implementing agency's chiefofficialorthechiefofficial's designee. 5.4All requests for changes must be submitted inSIMONnolaterthanthirty(30)dayspriortogrant expiration date. 6.0 Required Reports -Allreports must relate financial datatoperformance accomplishments.Subrecipients must submitbothreportsohthe same reporting cycle. 6.1 Financial Expenditure Reports 6.1.2 The subrecipientshall have achoiceofsubmittingeitheraMonthlyoraQuarterlyProject ExpenditureReporttotheDepartment.ProjectExpenditureReportsareduethirty(30)days after the end ofthereportingperiod.In addition,ifthe subaward periodis extended,additional ProjectExpenditure Reports shallbe submitted. 6.1.3All project expenditures for reimbursement of subrecipient costs shallbe submitted on the ProjectExpenditure Report FormsprescribedandprovidedbytheOffice of Criminal Justice Grants(OCJG)throughtheSIMON(SubgrantInformation Management Online). 6.1.4AllProject Expenditure Reports shallbe submitted in sufficient detailfor proper pre-auditand post-audit. 6.1.5 Before the "final"ProjectExpenditure Report willbe processed,the subrecipient must submit to the Departmentall outstanding projectreportsand must have satisfiedallspecialconditions. Failureto comply withthe above provisionsshallresultinforfeitureof reimbursement.. 6.1.6 Reports aretobe submitted even when no reimbursement is being requested. 6.1.7 The report must beelectronically signed bythe subrecipient or implementing agency's Chief Financial Officer or the Chief Financial Officer's designee. 6.2 Project Performance Reports 6.2.1ReportingTimeFrames:Thesubrecipientshall submit MonthlyorQuarterlyProject PerformanceReportsin SIMON,hereafterknownasthe Department,within fifteen (15)days afterthe end ofthereporting period.In addition,ifthesubaward period is extended beyond the "original"projectperiod,additional QuarterlyProjectPerformanceReportsshallbe , submitted.I 6.2.2 Failure tosubmit Quarterly Performance Reportsthatarecomplete,accurate,andtimelymay \ resultinsanctions,asspecifiedinSectionIV4.2,Performance of Agreement Provisions.| i 6.2.3 Report Contents:Performance Reports must include a response to all objectives included in j your subaward.A detailed response is required in the narrative portion for yes/no performance ' objectives.The narrative mustalso reflect on accomplishments forthe quarter and identify l problems withproject implementation and address actions being taken to resolve the i problems.Additional information may be required ifnecessary to comply with federal reporting j requirements.• 6.2.4 Submission:Performance Reports may be submitted bythe Project Director,Application ! Manager,orPerformanceContacts.i 6.3 Project Generated Income (PGI)-Allincome generated asadirectresultofa subgrant projectshall bedeemed program income.Program incomemustbeaccountedforand reported in SIMON in j accordance with the OJP Financial Guide (Section 3.4).I j 6.3.1 Required Reports -thesubrecipientshallsubmitQuarterlyPGIEarningsandExpenditures ; Reports to the Department within thirty (30)days after the end ofthe reporting period covering j subaward project generatedincomeandexpenditures during the previous quarter,ifany PGI I '| SFY2016 JAG Standard Conditions Page 9of20 j Rev.10/2015 ! | i remainsunspentafterthesubawardends,thesubrecipientmustcontinuesubmittingquarterly PGI reports untilall funds are expended. 6.3.2 PGIEarningsand Expenditure reportsmustbeelectronicallysignedbythe subrecipient or implementing agency's Chief FinancialOfficerorthe Chief FinancialOfficer's designee. 6.3.3PGI Expenditure -Program incomeshouldbeused as earned and expended assoonas possibleandusedtofurthertheobjectsinwhichtheawardwasmade.Any unexpended PGI remaining atthe end of the federalgrantperiodmustbe submitted to OCJG for transmittal to the Bureau of Justice Assistance. 64 Other Reports -The subrecipient shallreporttothe Uniform CrimeReportandotherreports as maybe reasonably required bythe Department. 1.0 Access to Records -TheFlorida Department ofLawEnforcement,the AuditorGeneralofthe State ofFlorida, theU.S.DepartmentofJustice,theU.S.ComptrollerGeneraloranyoftheirdulyauthorizedrepresentatives, shallhave access tobooks,documents,papersandrecordsofthesubrecipient,implementing agencyand contractorsforthe purpose ofaudit and examinationaccordingtotheFinancialGuideand the CommonRule. TheDepartment reserves the right to unilaterally terminatethis agreement ifthesubrecipient,implementing agency,or contractor refuses toallowpublic access toall documents,papers,letters,or other materials subject to provisions of§119,Fla.Stat.,unless specifically exempted and/or made confidentialby operation of §119,Fla.Stat.,andmadeorreceivedbythesubrecipientoritscontractorinconjunctionwiththis agreement. The subrecipient will givetheawarding agency ortheGeneralAccountingOffice,throughanyauthorized representative,access toandtherightto examine all paper or electronic records relatedto the financial assistance. 2.0 Monitoring -Therecipient agrees tocomplywithFDLE'sgrant monitoring guidelines,protocols,and procedures;andtocooperatewithFDLEonallgrant monitoring requests,including requestsrelatedtodesk reviews,enhanced programmatic desk reviews,sitevisits,and/orFloridaDepartmentofFinancialServices contract reviewsandExpandedAuditsofPayment(EAP).Therecipient agrees toprovideFDLEall documentation necessary tocomplete monitoring oftheawardand verify expendituresinaccordance with § 215.971,Fla.Stat.Further,therecipient agrees toabideby reasonable deadlines setbyFDLEfor providing requesteddocuments.Failure to cooperate with grant monitoring activities mayresultin sanctions affecting the recipient'saward,including,butnot limited to:withholding and/orother restrictions ontherecipients access to funds,referralto the Officeofthe.Inspector Generalforaudit review,designation oftherecipientasa FDLE High Riskgrantee,or termination ofaward(s). 3.0Property Management -Thesubrecipientshallestablishandadminister a systemtoprotect,preserve,use, maintain,anddisposeofany property furnished toitbythe Department or purchased pursuantto this agreement accordingtofederalproperty management standards setforthinthe Office of Justice Programs Financial Guide,U.S.Department ofJustice Common RuleforStateand Local Governments,or2 C.F.R.§ 200,as applicable.This obligation continuesaslongasthesubrecipientretainstheproperty,notwithstanding expiration ofthis agreement. 3.1 Property Use -Thesubrecipientmustuseequipmentacquired under a Federalawardforthe authorized purposes oftheprojectduringtheperiodofperformance,oruntilthepropertyisnolonger needed Subrecipients mustuse,manage,and dispose ofequipmentacquiredunderaFederalawardin accordance with§274,Fla.Stat,and 2C.F.R.§200.313,"Equipment". 4.0 Subaward Closeout -AFinancial Closeout AuditshallbesubmittedtotheDepartmentwithin forty-five (45) days oftheend date of the performance period. 4.1TheFinancialCloseoutAuditmustbe electronically signedbythesubrecipientor implementing agency's ChiefFinancialOfficerortheChiefFinancialOfficer's designee. SFY2016 JAG Standard Conditions Page 10 of20 Rev.10/2015 510 HighRisk Subrecipients -Thesubrecipientagreestocomplywithany additional requirementsthatmaybe imposed duringthegrant performance periodif FDLE's pre-awardrisk assessment ortheU.S.Department of Justice determines the subrecipient isahigh-risk grantee.Cf.28C.F.R.§§66,70. 6.0 Reporting,Data Collection and Evaluation -Thesubrecipientagreestocomplywith all reporting,data collectionandevaluationrequirements,asprescribedbytheBureauofJustice Assistance intheprogram guidancefortheJustice Assistance Grant (JAG).Compliancewith these requirements will bemonitoredby FDLE. 7.0 Retention of Records -Thesubrecipientshall maintain all recordsanddocuments for aminimumoffive(5) years from the dateof the finalfinancial statement and be availableforauditandpublic disclosure upon request ofdulyauthorizedpersons.Thesubrecipientshallcomplywith State of Florida General Records Schedule GS1-SL for State and Local Government Agencies:http://dos.mvfiorida.com/media/693574/qeneral- records-schedulegs01-sl.pdf http://dos.mvflorida.com/medla/693578/qs02.pdf 8.0 Disputes and Appeals -The Department shall make its decision inwriting when responding toany disputes, disagreements,or questions offactarisingunderthis agreement andshalldistributeits response toall concerned parties.The subrecipient shallproceeddiligentlywiththe performance ofthis agreement according to the Department's decision.If the subrecipient appeals the Department's decision,the appeal also shallbe made inwritingwithin twenty-one (21)calendar daystothe Department's clerk (agency clerk).The subrecipient's rightto appeal the Department's decision is contained in§120,Fla.Stat.,and in procedures set forthinRule 28-106.104,Florida Administrative Code.Failureto appeal withinthistimeframe constitutes a waiver of proceedings under §120,Fla.Stat. 9.0 Single Annual Audit 9.1 Subrecipients that expend $750,000 ormoreinayearinfederal awards shallhaveasingleauditor program-specific audit conducted forthatyear.The auditshall be performed in accordance with2 C.F.R.§200(F)Audit Requirements andotherapplicablefederallaw.Thecontractforthis agreement shall be identified in the Schedule of FederalFinancial Assistance in the subject audit.The contract shall be identifiedasfederalfunds passed throughthe Florida Department ofLaw Enforcement and include the contract number,CFDA number,award amount,contract period,funds received,and funds disbursed.When applicable,the subrecipient shall submit an annual financialaudit that meets the requirements ofFlorida Statutes 11.45,"Definitions;duties;authorities;reports;rules.";215.97,"Florida SingleAuditAct";Rules oftheAuditorGeneral;Chapter 10.550,"Local Governmental EntityAudits"; and Chapter 10.650,"Florida Single AuditAct Audits NonprofitandFor-ProfitOrganizations.1' 9.2A complete auditreportthat covers anyportionofthe effective dates ofthis agreement must be submitted within 30 days afterits completion,butnolaterthan nine (9)months after the auditperiod.In ordertobe complete,the submitted reportshallinclude any management letters issued separately and management's written response toall findings,includingauditreportand management letter fmaings. Incompleteauditreportswillnotbe accepted bythe Department. 9.3Auditsshall be completed byan Independent Public Accountant (IPA)andaccordingtoGenerally Accepted Government Auditing Standards (GAGAS).The IPA shallbeeitheraCertifiedPublic Accountant ora Licensed Public Accountant.Subrecipients shall procure audit services accordingto§ 200.509,and include clear objectives and scope of the auditinadditiontopeer review reportsto strengthen auditqualityand ensure effective use ofaudit resources. 9.4The subrecipient shallpromptlyfollow-upandtakeappropriatecorrectiveactionfor any Findings onthe auditreportin instances of noncompliance withfederallaws and regulations,includingbutnotlimitedto preparation of a summary schedule ofpriorauditfindingsanda corrective actionplan.Subrecipient follow-uptoauditfindings must abide by requirements in2 C.F.R.§200.511. 9.5 Auditees must make copies availableforpublic inspection and ensure respective partsofthereporting package donotinclude protected personallyidentifiableinformation.Records shall be made available upon request foraperiod of three (3)yearsfromthedatetheauditreportis issued,unless extended in writingby the Department. 9.6 Subrecipients that expend less than $750,000 infederal awards duringafiscalyearare exempt from theaudit requirements of2C.F.R.§200(F)forthatfiscalyear.Inthis case,written notification,which can be in the formofthe"CertificationofAuditExemption"form,shallbeprovidedto the Departmentby SFY2016 JAGStandard Conditions Page 11 of20 Rev.10/2015 the Chief FinancialOfficer,or designee,that the subrecipient is exempt.Thisnoticeshallbe provided to the Department nolater than June 30following the endof the fiscalyear. 9.7Ifthis agreement isclosedwithoutanaudit,theDepartment reserves therighttorecoveranydisallowed costs identifiedinanaudit completed after such closeout. 9.8 TheFederalAudit Clearinghouse istherepositoryofrecordfor2 C.F.R.§200(F).Audits performedas aresultofthis requirement must be completed and submitted to the FederalAudit Clearinghouse within theearlierofthirty(30)calendar daysafterreceiptoftheauditor'sreport(s),ornine(9)months after the endoftheauditperiod.Submissions mustincluderequired elements describedin Appendix XtoPart 200onthespecifiedDataCollection Form (FormSF-SAC),andbesignedbyaseniorlevel representativeorchief official oftheauditee.If the subrecipient opts nottoauthorizetheFederalAudit Clearinghouse to make thereportingpackagepublicallyavailable,the singleauditreportmustbe submitted directlytothe Department.A scanned copy of the completed auditreportsoralinkto the electronic auditreport should be sent viaemailto criminaljustice{g)fdle.state.fi.us or mailed to the following address: Florida Department ofLaw Enforcement Office of Criminal Justice Grants Post Office Box 1489 Tallahassee,Florida 32302-1489 1.0 Procurement Procedures -Subrecipients must use documented procurement procedureswhichreflect applicable state,local,and tribal laws and regulations,providedthat the procurement standards conform to applicable Federallaw(2C.F.R.§§200.317-200.326). 2.0 Federal Procedures -All procedures employed in the use offederalfundsforanyprocurementshallalsobe according to28C.F.R.§66,"Uniform Administrative Requirements forGrantsand Cooperative Agreements to State andLocal Governments",2 C.F.R.§200.318,"General procurement standards",andFloridalawtobe eligible for reimbursement. 3.0 Cost Analysis -A cost analysis must be performed by the subrecipient if the cost orpriceis above the simplified acquisition threshold of $150,000.Costs orprices based on estimated costs for contracts are allowableonlyifallowableunder2C.F.R.§200.405(e),"Cost Principles". 4.0 Allowable Costs -Allowancefor costs incurredunderthesubawardshallbedeterminedaccordingtothe generalprinciplesand standards for selected cost items set forth intheOfficeofJusticePrograms Financial Guide,28C.F.R.§66,"Uniform Administrative Requirements forGrantsandCooperative Agreements to State andLocalGovernments";and2C.F.R.§200.405(e),"Cost Principles". 4.1All procedures employed inthe use offederalfundsforanyprocurementshallbeaccordingto28 C.F.R;§66,"Uniform Administrative Requirements forGrantsandCooperative Agreements toState andLocal Governments",2C.F.R.§200.420,"Considerations for selected items ofcost";and Florida lawto be eligiblefor reimbursement 4.2Subrecipientseligibletousethe"de minimis"indirectcostratedescribedin2C.F.R.§200.414(f),and that elects to use the Mde minimis"indirect cost rate,must advise FDLEOfficeofCriminal Justice Grants inwritingofbothits eligibility andelection,and must complywithall associated requirementsinthe OMBUniform Requirements.The "deminimis"ratemaybeappliedonlytomodifiedtotaldirect costs (MTDC). 5.0 Unallowable Costs -Payments made for costs determined tobeunallowablebyeither the Federalawarding agency or the Department,either as direct orindirect costs,must be refunded (including interest)tothe Federal Government in accordance with instructions from the Federal agency that determined the costs are unallowable unless Federal statute orregulationdirectsotherwise.See alsoSubpart D—Post FederalAward Requirements,2C.F.R.§§200.300,"Statutoryandnationalpolicy requirements",through 200.309,"Period of performance." SFY2016 JAG Standard Conditions Page12of 20 Rev.10/2015 5.1 Prohibited Expenditure List -Subaward funds may notbe used for items that are listed on the Prohibited Expenditure Listat the timeof purchase or acquisition. https://www.bia.Qov/Fundinq/JAGControlledPurchaseList.pdf 5.2 Controlled Purchase List -Requests for acquisition ofitemson the Controlled Purchase List must receive explicitpriorwritten approval fromFDLE and BJA.If award funds are approved and used for the purchase or acquisition of any item onthe Controlled Purchase List,the subrecipient must collect and retain certain information about the use of1)the federallygrant funded controlled equipment and2)any othercontrolledequipmentinthe same categoryasthe federally-acquired'controlled equipmentinthe agency's inventory,regardless of source;and make that information available toFDLE and BJAupon request.No equipment ontheControlled Expenditure listthatis purchased or acquired under this award may be transferred or sold toathirdpartywithout the prior approval and guidance fromFDLE andBJA.Failure tocomplywith conditions related toProhibitedor Controlled Expenditures may result in prohibition from further Controlled Expenditure approval under this or other awards. https://www.bia.qov/Fundinq/JAGControlledPurchaseList.pdf 6.0 Review prior to Procurement -Subrecipients are encouraged to enter into state andlocal intergovernmental agreements or inter-entity agreements where appropriate for procurement or use of common or shared goods/services.Subrecipients are also encouraged to use excess and surplus propertyinlieuof purchasing new equipment and property when this is feasible. 7.0 Sole Source -If the project requires a purchase of services or equipment fromasole source,the subrecipient must complete the Sole Source Justification for Services and Equipment Form,ifthe subrecipient isa state agency andthe cost isatleast $150,000,thenthe agency mustsubmitacopyoftheapprovalfromthe Department of Management Services (287.057(5)Fla.Stat).Sole Source formmustbe signed bythe subgrant recipient or implementing agency chiefofficialoranindividualwithformal,written signature authority for the chief official. 8.0 Unmanned Aerial Vehicles -The recipient agrees that awarded funds may notbe expended on unmanned aircraft,unmanned aircraft systems,oraerial vehicles (US,UAS,orUAV)unless theBJADirectorcertifies that extraordinary and exigent circumstances exist,makingthem essential tothe maintenance ofpublicsafety and good order.Additionally,anyfunding approved forthis purpose wouldbe subject toadditionalreporting,which would be stipulated byFDLE post award. 9.0 Personal Services -Subrecipients may use grant funds foreligible personal services (salaries/benefits and overtime)and must maintaininternal controls over salaries and wages.The following requirements applyto personal services paidwith subgrant funds: 9.1 Timesheets -Timesheets mustbekeptforall project staff whose hours will be charged totheproject. The timesheets must be signed by the supervisor and clearly indicate hours spent on.project activities. 9.2 Additional Documentation -In accordance with Florida Statute §215.971,the Florida Department of Financial Services mayrequire documentation validationthat personnel services were performedon project-related activities in accordance with the contract agreement. 9.3 Protected personally Identifiable information -The subrecipient shall take reasonable measures to safeguard protected personally identifiableinformation and other information the pass-through entity designates as sensitive orthe subrecipient considers sensitive consistent with applicable Federal,state, local,and triballaws regarding privacyand obligations ofconfidentiality. 9.4 Overtime for Law Enforcement Personnel -Priortoobligating funds fromthis award tosupport overtime bylaw enforcement officers,theU.S.Department of Justice encourages consultation withall allied components ofthecriminaljustice system intheaffectedjurisdiction.The purpose ofthis consultation isto anticipate and planfor systemic impactssuch as increased court dockets andthe need for detention space. 9.5 Employees Working Solely on a Single Federal Award -For any positionthat works 100%ofits time ! ona single federal award,the employee mustcertify that 100%ofhisor her time was spent workingon that federal award.This requirement applies tobothfull time and part time positions regardless of the percentage of the position's salary that is charged tothegranL The certification must besignedby both SFY2016 JAG Standard Conditions Page 13 of 20 Rev.10/2015 [ the employee and the employee's direct supervisor having firsthand knowledge of the work performed bythe employee.The forms must be submitted semi-annually and may notbe signed priorto the end ofthe reporting period.Certifications mustbeprovidedto cover the entire grant period 9.6 Maximum Allowable Salary -Noportionof these federal grant funds shallbe used towards any part of the annual cash compensation ofany employee of the subrecipient whose total annual cash .compensation exceeds 110%ofthemaximum salary payabletoa member ofthe Federal government's SeniorExecutiveServiceatanagency with a Certified SESPerformance Appraisal Systemforthat year.(The salary table for SES employees is available at http://www.opm.qov/oca/pavrates/index.aso^ A subrecipient may compensate anemployeeatahigherrate,providedthe amount in excess ofthis compensation limitationispaidwith non-federal funds.Thislimitationon compensation rates allowable under this award may be waived on an individual basis at the discretion of the OJP official indicated in the program announcement under which this award is made. 10.0 Contractual Services -The subrecipient mustmaintainwritten standards of conduct covering conflictsof interest and governing the actions ofits employees engaged inthe selection,awardand administration of contracts as described in §200.318 General procurement. 10.1 Requirements for Contractors of Subrecipients -The subrecipient assures the compliance ofall contractors with the applicable provisions ofTitle I of the Omnibus Crime Control and Safe Streets Act of 1968,as amended (42U.S.C.§3711,et seq.at www.qpo.QOv/fdsvs/):theprovisionsofthe current editionofthe Office of Justice ProgramsFinancialGuide (http^/oip.qov/financialguide/DOJ/index.htm^: andall other applicable federal and state laws,orders,circulars,or regulations.The subrecipient must pass-through allrequirementsandconditionsapplicabletothefederalgrant award/subaward toany subcontract.Theterm"contractor"isusedratherthantheterm "vendor"and means anentitythat receives acontract as definedin2C.F.R.§200.22,thenatureofthecontractualrelationship determines the type of agreement. 10.2 Approval of Consultant Contracts -TheDepartmentshallreviewandapprovein writing all consultant contracts priorto employment ofa consultant when the consultant's rate exceeds $650 (excludingtraveland subsistence costs)pereight-hourday,or $81.25 perhour.Adetailed justification mustbesubmittedtoandapprovedby FDLE priorto obligation orexpendituresofsuchfunds. Approvalshallbe based uponthecontract'scompliance with requirements foundintheFinancial Guide,the CommonRule,and inapplicable state statutes.The Departments approval ofthe subrecipient agreement does notconstituteapprovalof consultant contracts.If consultants arehired- throughacompetitivebidding process (notsolesource),the $650 threshold does not apply. 11.0 Traveland Training -Thecostofalltravelshallbereimbursedaccordingtothe subrecipient's written travel policy.Ifthesubrecipientdoesnothavea written travel policy,costofalltravel will be reimbursed according toStateof Florida Travel Guidelines §112.061,Fla.Stat.Any foreign travelmust obtain priorwritten approval. 11.1 BJAorFDLE Sponsored Events -ThesubrecipientagreestoparticipateinBJA-or FDLE- sponsored training events,technical assistance events,or conference heldbyFDLEorBJAortheir designees,upon FDLE's or BJA's request. 11.2 Expenses Relatedto Conferences,Meetings,Trainings,and Other Events -Thesubrecipient agrees tocomplywithallapplicablelaws,regulations,policies,and guidance (includingspecific cost limits,priorapprovalandreportingrequirements,whereapplicable)governingthe use offederalfunds for expenses relatedtoconferences,meetings,trainings,andotherevents,including the provision of food and/or beverages at such events,and costs of attendance at such events.Information on pertinentlaws,regulations,policies,andguidanceisavailableat httD://oip.aov/financialquide/DOJ/PostawardReauirements/chapter3.10a.htm 11.3 TrainingandTrainingMaterials -Anytrainingor training materialsthathasbeendevelopedor deliveredwithgrantfunding under thisawardmust adhere tothe OJP TrainingGuidingPrinciplesfor Grantees and Subgrantees,available at www.olp.gov/fundinq/oiptrain inqquidinqprinciples.htm 12.0 Publications,Media and Patents 12.1 Ownership of Data and Creative Material -Ownershipofmaterial,discoveries,inventions,and results developed,produced,or discovered subordinatetothis agreement isgovernedby the termsofthe SFY2016 JAG Standard Conditions Page 14of20 Rev.10/2015 Office of Justice Programs FinancialGuide(as amended),and the U.S.Department of Justice Common Rulefor State andLocal Governments,and2 C.F.R.§200.315 "Intangible Property,"as applicable. 12.2 Copyright -The awarding agency reserves aroyalty-free,non-exclusive,and irrevocable license to reproduce,publish,or otherwise use,and authorize others to use,for federal government purposes: 12.2.1 The copyright in any work developed under anawardor subaward,and 12.2.2 Any rightsof copyright towhicha subaward recipientor subrecipient purchases ownership with support funded under this grant agreement. 12.3 Publication or Printing of Reports -The subrecipient shall submit forreviewand approval one copy of anycurricula,trainingmaterials,oranyotherwrittenmaterialsthatwill be published,including web- based materials and web site content,through funds fromthisgrantat least thirty(30)days priorto the targeted dissemination date.The subrecipient understands and agrees thatanytraining materials developed or delivered withgrantfunding must adhere totheOJPTrainingGuidingPrinciplesfor Grantees and Subgrantees availableat www.ojp.usdoj.gov/fundina/oiptrainingquidinqprinciples.htm All materials publicizingor resulting fromawardactivitiesshall contain the following statements identifying the federalaward: "This project was supported byAwardNo.awarded by the Bureau of Justice Assistance, Officeof Justice Programs.The opinions,findings,and conclusions or recommendations expressed inthispublication/program/exhibitionare those of the authors anddonot necessarily reflect the views of the Department ofJustice". 12.4 Patents -If any program produces patentable items,patentrights,processes,or inventions,in the course of work sponsored by the federalawardor subaward funds,such facts must bepromptlyand fully reported totheawarding agency. 12.4.1 Unless there isa prior agreement between the subrecipient and the Department on disposition j of such items,the Department may determine whether protection onthe invention or discovery i will be sought.[ 12.4.2 The Department will also determine how rights in the invention or discovery (including rights j under any patents issued)will be allocated and administered in order to protect the public J interest consistent with"GovernmentPatent Policy"("President's Memorandum forHeadsof \ Executive Departments and Agencies,"dated August 23,1971,and statement of Government j patent policy,asprintedin36Federal Register 16839).\ \12.4.3 Government regulations have been issued in 37 C.F.R.§401 bythe U.S.Department of j Commerce.j 13.0 ConfidentialFundsandConfidentialFundsCertificate-A signed certification thatthe Project Director or i Implementing AgencyChiefOfficial has read,understands,andagreestoabideby all conditions for j confidential funds as set forthin the effective editionof the Officeof Justice Programs FinancialGuideis requiredforallprojectsthatinvolveconfidentialfunds.The signedcertificationmustbe submitted atthetime ofgrantapplication.ThiscertificatecertifiestheProjectDirectorhasread,understands,and agrees toabideby the provisionin Section 3.12 of the OfficeofJustice Programs Financial Guide.Thisform must be submitted uponapplicationifapplicable.ConfidentialFundscertificationsmust be signed bythe subrecipient or implementing agency Chief Official oran individual with formal,writtensignatureauthorityfortheChief Official.. 14.0 Task Force Training Requirement -Thesubrecipientagreesthatwithin 120 daysofaward,eachmemberof alaw enforcement task force funded with these funds who isa task force commander,agency executive,task forceofficer,or other task force member of equivalent rank,will complete requiredonline (internet-based)task force training.The trainingisprovidedfreeofchargeonlinethrough BJAs Centerfor Task Force Integrity and Leadership (www.ctfll.orq).All current and new task force members are required to complete this training once during the lifeof the award,or once every fouryearsifmultipleawardsincludethis requirement.Thistraining addresses task force effectiveness aswellasother key issues includingprivacyandcivilliberties/rights,task force performance measurement,personnel selection,and task force oversight and accountability.When FDLE awards funds to support a task force,the subrecipient must compile andmaintaina task force personnel SFY2016 JAG Standard Conditions Page15 of 20 Rev.10/2015 rosteralongwith course completion certificates.Additional information isavailableregardingthisrequired trainingand access methodsvia BJA's websiteandtheCenterforTaskForce Integrity andLeadership (www.ctfli.org). 15.0 Information Technology Projects 15.1Criminal Intelligence Systems -Thesubrecipientagreesthatany information technologysystem fundedorsupportedbytheOfficeofJusticeProgramsfunds will comply with 28C.F.R.§23,Criminal Intelligence Systems OperatingPolicies,iftheOfficeofJustice Programs determinesthisregulationto beapplicable.ShouldtheOfficeofJusticeProgramsdetermine28C.F.R.§23tobeapplicable,the Office ofJustice Programs may,atits discretion,perform auditsofthesystem,asper28C.F.R.§ 23.20(g).Shouldany violation of28 C.F.R.§23occur,thesubrecipientmaybefinedasper42 U.S.C. §3789g(c)-(d).Thesubrecipientmaynotsatisfysuchafinewithfederalfunds. Thesubrecipientunderstandsandagreesthatnoawardedfundsmaybeusedtomaintainorestablish a computer networkunless such networkblockstheviewing,downloading,and exchanging of pornography.Indoingsothe subrecipient agrees that these restrictions will notlimittheuseof awarded funds necessary foranyfederal,state,tribal,or local lawenforcementagencyoranyotherentity carrying out criminalinvestigations,prosecutions,oradjudicationactivities. 15.2 State Information Technology Pointof Contact -Thesubrecipient agrees to ensure thattheState Information Technology PointofContactreceives written notification regarding any information technologyprojectfundedbythisgrantduringthe obligation andexpendituresperiod.Thisisto facilitate communication amonglocaland state governmental entities regarding various information technologyprojectsbeingconducted with these grantfunds.Inaddition,thesubrecipient agrees to maintainanadministrativefiledocumentingthemeetingofthisrequirement.ForalistofState Information TechnologyPointsofContact,goto www.itolp.qov/default.aspx?area=policvAndPractice&page=1046 15.3InterstateConnectivity-Toavoid duplicating existing networks or IT systemsinany initiatives funded bytheBureauofJusticeAssistancefor law enforcement information sharingsystems which involve interstate connectivity between jurisdictions,suchsystems shall employ,totheextent possible,existing networks as the communication backbonetoachieve interstate connectivity,unlessthe subrecipient can demonstrate tothesatisfactionoftheBureauofJustice Assistance thatthisrequirement would not becost effective or would impairthe functionality ofan existing orproposed IT system. 15.4 ADP Justification -The subrecipient mustcomplete an Automated Data Processing (ADP)Equipment andSoftwareand Criminal Justice Information and Communication SystemsRequestfor Approval form if the purchase of any ADP equipment is to be made.This form must besubmitted upon application,if applicable.ADP justification mustbesignedbythesubrecipientor implementing agencychief official or an individual with formal,writtensignatureauthorityforthechief official. 16.0 Interoperable Communications Guidance 16.1 Subrecipients thatare using funds to support emergency communications actiyities mustcomply with thecurrent SAFECOM GuidanceforEmergency Communication Grants,including provisions on technical standardsthatensureandenhance interoperable communications.Emergency communications activities includethepurchaseof Interoperable Communications Equipmentand technologies suchas voice-over-internet protocol bridging orgateway devices,orequipmenttosupport the build outofwirelessbroadband networks inthe700 MHz publicsafetybandundertheFederal Communications Commission (FCC)Waiver Order.SAFECOM guidancecanbefoundat www.safecomproaram.Qov/librarv/lists/librarv/DisoForm.aspx?ID=334. 16.2 Subrecipients interestedin developing a public safetybroadband network inthe700 MHz bandintheir jurisdictionsmust adhere to the technical standards set forthintheFCCWaiverOrder,orany succeedingFCCorders,rules,or regulations pertaining tobroadbandoperationsinthe700 MHz public safetyband.ThesubrecipientshallalsoensureprojectssupporttheStatewide Communication Interoperability Plan (SCIP)andare fully coordinated with the full-time Statewide Interoperability Coordinator (SWIC).If any future regulatory requirement (from the FCC or other governmental entity) resultsinamaterialtechnicalorfinancial change intheproject,therecipientshouldsubmit associated documentation,andothermaterial,asapplicable,forreviewbytheSWICtoensure coordination. Subrecipientsmustprovidealistingofallcommunicationsequipmentpurchasedwithgrantaward SFY2016 JAGStandard Conditions Page16of20 Rev.10/2015 funding(plusthequantity purchased ofeachitem)to FDLE once itemsareprocuredduringanyperiodic programmatic progress reports. 17.0DrugCourt Projects -ADrugCourtProjectmustcomplywith§397.334.Fla.Stat.."Treatment-Based Drug Court Programs." 1.0 Ballistic Resistant and Stab Resistant Body Armor 1.1 .MandatoryWear Policy-SubrecipientsthatwishtopurchasearmorwithJAGfundsmustcertifythat lawenforcementagencies receiving vestshavea written "mandatory wear"policy in effect,this policy mustbein place foratleastalluniformedofficersbeforefundingcanbeusedby the agencyforbody armor.There arenorequirementsregardingthenatureofthepolicyotherthanitbeingamandatory wearpolicyfor ail uniformedofficerswhileon duty".FAQsrelatedtothemandatory wear policy and certifications can be found at www.bia.QOv/FundinQ/JAGFAQ.pdf. 1.2 BVP Program -JAGfundsmaybe used to purchase armorforan agency,butmaynotbe used as the 50%matchfor purposes oftheBulletproofVest Partnership (BVP)program. 1.3 NU Compliance -Bodyarmor purchased withJAGfundsmaybe purchased at any threat level,make, ormodelfromanydistributorormanufacturer,as longasthe vests have been tested andfoundto complywith applicable NationalInstituteof Justice ballisticor stab standards and are listedontheNU CompliantBodyArmorModelList (http://nij.gov).In addition,body armor purchased mustbeAmerican- made.The latest NU standard information can be found at:www.nii.gov/topics/technologv/bodv- armor/safetv-initiative htm. 2.0 Environmental Protection Agency's (EPA)list of Violating Facilities -The subrecipient assures thatthe facilitiesunderitsownership,lease orsupervisionwhichshallbeutilizedinthe accomplishment ofthe Program Purpose arenotlistedonthe EPA's listof Violating Facilitiesandthatit will notify theDepartmentof the receiptofanycommunicationfromtheDirectoroftheEPAOfficeof Federal Activitiesindicatingthata facilitytobe used intheprojectisunderconsiderationfor listing bytheEPA. 3.0National Environmental Policy Act (NEPA) 3.1 The subrecipient agrees to assist FDLE in complying with the NEPA,the National Historic Preservation j Act,andother related federal environmental impact analyses requirements intheuseof subaward j funds bythe subrecipient.This applies tothe following new activities whether ornot they are being j specifically funded with these subaward funds.Thatis,itappliesas long asthe activity,is being \ conducted bythe subrecipient orany third partyandthe activity needstobeundertakeninordertouse j thesesubaward funds.Accordingly,the subrecipient agreestofirstdetermineifanyofthe following j activities will be funded by the grant,prior to obligating funds for any of these purposes.If it is j determined thatanyofthe following activities will befundedbythegrant,therecipient agrees to contact ; FDLE OCJG.I i 3.1.1 New construction 3.1.2 Minorrenovationorremodelingofapropertyeither(a)listedonoreligiblefor listing onthe National Register of Historic Places or (b)located within a 100-year flood plain;a wetland,or j habitatfor endangered species,orapropertylistedonoreligiblefor listing onthe National Register of Historic Places;J i 3.1.3A renovation,lease,oranyotherproposeduseofa building or facility that will either(a)result inachangeinitsbasic prior useor(b)significantly changeitssize;and ; 3.1.4 Implementation ofanew program involving theuseofchemicalsotherthan chemicals thatare I (a)purchasedasan incidental componentofafunded activity and (b)traditionally used,for j example,inoffice,household,recreational,or educational environments.i | 3.1.5 Implementation ofa program relating to clandestine methamphetamine laboratory operations,j includingtheidentification,seizure,or closure of clandestine methamphetamine laboratories. i SFY2016 JAG Standard Conditions ~~Page 17 of 20 I Rev.10/2015 3.2 The subrecipient understands and agrees thatcomplyingwithNEPAmayrequire the preparation of an Environmental Assessment and/or anEnvironmental Impact Statement,as directed bythe Bureau of Justice Assistance.The subrecipient further understands and agrees tothe requirements for implementation ofa Mitigation Plan,asdetailedbytheDepartmentofJusticeat www.bla.gov/Fundinq/neoa.htmL forprogramsrelatingto methamphetamine laboratoryoperations. 3.3Foranyofasubrecipient'sexistingprogramsoractivitiesthatwillbefundedby these subawards,the subrecipient,uponspecificrequest from theDepartmentandtheU.S.Department ofJustice,agrees to cooperate withthe Department of Justice inanypreparationby the Department of Justice ofa national or program environmental assessment ofthat funded programoractivity. 4.0 Methamphetamine Plans:MitigationofHealth,Safety and Environmental risks dealing with Clandestine Methamphetamine Laboratories -Ifanawardismadetosupport methamphetamine laboratory operations the subrecipient mustcomplywiththiscondition,which provides for individual site environmental assessment/impact statements asrequiredunderthe National Environmental Policy Act. 4.1 GeneralRequirement:Thesubrecipient agrees tocomplywithfederal,state,andlocalenvironmental, health and safety lawsandregulationsapplicabletotheinvestigationandclosureof clandestine methamphetamine laboratories andtheremovalanddisposalofthechemicals,equipment,and wastes usedinorresultingfromtheoperationoftheselaboratories.Thesubrecipientalso agrees tocomplete a Methamphetamine MitigationPlan (MMP)that includesthenineprotective measures or components required byBJA and submit the planto FDLE's OfficeofCriminal Justice Grants. 4.2 SpecificRequirements:Thesubrecipient understands and agrees thatanyprogramor initiative involving the identification,seizure,orclosureofclandestine methamphetamine laboratoriescanresult inadverse health,safetyand environmental impactsto(1)thelaw enforcement andother governmental personnel involved;(2)any residents,occupants,users,and neighbors ofthesiteofa seized clandestinelaboratory;(3)theseizedlaboratorysite'simmediateandsurroundingenvironmentofthe site(s)where anyremainingchemicals,equipment,andwastefromaseizedlaboratory'soperations are placedorcometorest.Therefore,thesubrecipientfurtheragrees thatinordertoavoidormitigatethe possible adverse health,safety andenvironmentalimpactsfromanyof clandestine methamphetamine operationsfundedunderthisaward,it will (1)includethenine,belowlistedprotective measures or components;(2)providefortheiradequatefundingtoincludefunding,as necessary,beyondthat providedbythisaward;and(3)implementthese protective measures directly throughoutthe life of the •subaward.In sodoing,the subrecipient understands thatitmayimplement these protective measures directlythroughtheuseofitsownresourcesandstafformay secure the qualified services ofother agencies,contractororother qualified thirdparty. 4.2.1 Provide medical screeningofpersonnelassignedortobeassignedbythesubrecipienttothe seizure or closure of clandestine methamphetamine laboratories; 4.2.2 Provide Occupational SafetyandHealthAdministration(OSHA)requiredinitialand refresher trainingforlaw enforcement officialsand other personnel assigned by the subrecipient to either the seizure or closure of clandestine methamphetamine laboratories; 4.2.3 Asdeterminedbytheirspecificduties,equippersonnel assigned totheproject with OSHA requiredprotective wear andotherrequiredsafety equipment; .4.2.4 Assign properly trained personnelto prepare a comprehensive contamination reporton each closed laboratory; 4.2.5 Employqualifieddisposalcontractorstoremoveall chemicals and associated glassware, equipment,and contaminated materialsand wastes fromthesite(s)of each seized clandestine laboratory; 4.2.6 Dispose ofthe chemicals,equipment,and contaminated materials and wastes removedfrom the sitesof seized laboratoriesatproperlylicensed disposal facilities or,when allowable, properly licensed recycling facilities; 4.2.7Monitorthe transport,disposal,andrecycling components of subparagraphs 4.4.5and4.4.6 immediately above in order to ensure proper compliance; SFY2016 JAG Standard Conditions Page18of20 Rev.10/2015 4.2.8 Have in place and implement an inter-agency agreement or other formof commitment witha responsible State environmental agency that providesfor that agency's 1)timely evaluation of the environmental conditions atand around thesiteofa closed clandestine laboratoryand2) coordination with the responsible party,property owner,or others to ensure that any residual contamination is remediated,if necessary,and in accordance with existing federal and state requirements;and 4.2.9 Haveinplaceand implement awritten agreement with the responsible state orlocal service agencies toproperly respond toanyminor,as definedby state law,atthesite.This agreement must ensure immediate response byqualified personnel who can t)respond to the potential health needs ofanyminor at thesite;2)take that minorinto protective custody unless the minoriscriminallyinvolvedin the meth labactivitiesoris subject to arrest for other criminal violations,3)ensure immediatemedicaltestingfor methamphetamine toxicity;and4)arrange for any follow-up medical tests,examinations,orhealth care made necessary as aresultof methamphetamine toxicity 5.0 National Historic Preservation Act -TheAct wilt assist theDepartment(if necessary)in assuring compliance with section 106 of.the NationalHistoric Preservation Actof 1966 (16 U.S.C.§470),Ex.Order 11593 (identificationandprotectionofhistoricproperties),theArcheological and Historical Preservation Actof 1974(16 U.S.C.§469 a-1 et seq.j,andthe National Environmental Policy Act of 1969 (42 U.S.C.§4321). 6.0 Human Research Subjects -Subrecipient agrees tocomplywiththe requirements of28C.F.R.§46andall OfficeofJustice Programs policies and proceduresregardingtheprotectionofhuman research subjects, including obtainment of Institutional ReviewBoardapproval,ifappropriate,andsubjectinformedconsent. 7.0 Global Standards Package -In order topromoteinformation sharing and enable interoperabilityamong disparate systems across the justice and public safety community,OJP requires therecipienttocomplywith DOJ'sGlobal Justice Information Sharing Initiative (DOJ's Global)guidelinesandrecommendationsforthis particular grant.RecipientshallconformtotheGlobal Standards Package (GSP)andall constituent elements, where applicable,as described at:www.it.oip.gov/qspqrantcondition.Recipient shall document planned approaches toinformationsharingand describe compliance totheGSPand appropriate privacypolicythat protects shared information,orprovide detailed justificationforwhyan alternative approach is recommended. 8.0 Disclosures 8.1 Conflict of Interest -The subrecipient andimplementing agency will establish safeguards toprohibit employees fromusingtheir positions fora purpose that constitutes or presents the appearance of personal ororganizationalconflictofinterest,or personal gain.Subrecipients mustdisclosein writing any potentialconflictof interest to FDLE (thenon-federal pass-through entity). 8.2 Violations of CriminalLaw -Thesubrecipientandimplementing agency must disclose allviolationsof stateorfederal criminal law involving fraud,briberyor gratuity violations potentially affectingthesub award. 9.0Uniform Relocation Assistance andRealProperty Acquisitions Act -Thesubgrantrecipient will comply withtherequirementsofthe Uniform Relocation Assistance andRealPropertyAcquisitionsActof1970(42 U.S.C.§4601etseq.),whichgovernsthetreatmentofpersonsdisplacedasaresultoffederaland federally- assisted programs. 10.0Limitationson Government Employees FinancedbyFederal Assistance -Thesubrecipientwill comply with requirements of5 U.S.C.§§1501-08 and 7324-28,which limit certainpoliticalactivitiesof State orlocal government employees whose principalemploymentisinconnectionwithanactivityfinancedinwholeorin part by federal assistance. 11.0ReportingPotential Fraud,Waste,Abuse,andSimilarMisconduct -The subrecipient must promptly refer toDOJ Office ofInspectorGeneral (OIG)andtheFloridaDepartmentofLawEnforcement,Officeof Criminal Justice Grantsany credible evidence thataprincipal,employee,agent,contractor,subcontractor,orother person has either 1)submitted aclaimforgrantfundsthatviolatesthe False ClaimsAct,or2)committeda criminalor civil violationoflawspertainingto fraud,conflict ofinterest,bribery,gratuity,orsimilarmisconduct involving grant funds. SFY2016 JAG Standard Conditions Page 19 of20 Rev.10/2015 12.0 Restrictions and certifications regarding non-disclosure agreements and related matters - Subrecipients or contracts/subcontracts under thisawardmaynotrequireany employee or contractor tosign aninternal confidentiality agreementorstatementthat prohibits,restrictsorpurportstoprohibitorrestrict,the reportingof waste,fraudor abuse in accordance withlaw,toan investigative orlaw enforcement representative ofa state orfederaldepartmentor agency authorizedto receive suchinformation. 13.0 Funds to Association of Community Organizations for Reform Now(ACORN)Unallowable - Subrecipient understands and agrees thatitcannotuseanyfederalfunds,either directly or indirectly,in support ofany contract or subaward toeithertheAssociationofCommunity Organizations forReformNow (ACORN)orits subsidiaries,withoutthe express priorwrittenapprovalof OJP. 14.0 Text Messaging While Driving -Pursuantto Executive Order13513,"FederalLeadershiponReducingText . MessagingWhile Driving,"74Fed.Reg.51225(October 1,2009),and§316.305,Fla.Stat..,the subrecipient is encouraged to adopt andenforcepoliciesbanning employees fromtext messaging whiledriving any vehicle duringthe course of performing workfundedbythissubawardandto establish workplacesafetypoliciesand conduct education,awareness,andotheroutreachto decrease crashes caused by distracted drivers. 15.0 DNA Testing of Evidentiary Materials and UploadofDNAProfilestoa Database -If JAGprogram funds will beusedfor DNA testingof evidentiary materials,any resulting eligible DNA profiles mustbeuploadedto the CombinedDNA Index System(CODIS),bya government DNAlabwith access to CODIS.Noprofiles generated withJAGfundingmaybeenteredintoanyothernon-governmental DNA database withoutprior express written approval fromBJA.Formoreinformation,refertotheNUFY 2012 DNA BacklogReduction Program,available athttps://www.ncirs.aov/pdffiles1/nii/sl001062.pdf.Inaddition,fundsmaynotbe used for purchase ofDNAequipmentand supplies whentheresulting DNA profilesfromsuchtechnology are not accepted for entry intoCODIS(theNational DNA Database operated bythe FBI). 16.0 Environmental Requirements and Energy -For subawards in excess of $100,000,the subrecipient must comply with allapplicablestandards,orders,orrequirementsissuedundersection306oftheCleanAirAct(42 U.S.C §§1857(h)),section 508ofthe Clean WaterAct (33 U.S.C.§1368),Executive Order 11738,and Environmental ProtectionAgencyregulations(40C.F.R.§15).Thesubrecipientmustcomply with mandatory standards andpoliciesrelatingtoenergy efficiency whicharecontainedinthestate energy conservationplan issued incompliance with theEnergyPolicyandConservationAct(Pub.L.94-163,89Stat.871),ifany. 17.0 Other Federal Funds -Thesubrecipient agrees thatifitcurrentlyhasanopenawardoffederalfundsorifit receivesanawardoffederalfundsotherthanthisaward,andthose awards havebeen,are being,oraretobe used,inwholeorinpart,foroneormoreoftheidenticalcostitemsforwhichfundsarebeingprovided under thisaward,the subrecipient will promptly notify,in writing thegrant manager forthisaward,and,ifso requestedbyOCJGseekabudget modification orchangeofprojectscope grantadjustmentnotice (GAN)to eliminateany inappropriate duplicationoffunding. SFY2016 JAG Standard Conditions Page20of20 j Rev.10/2015 i i Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant -Direct In witness whereof,the parties affirm they each have read and agree to the conditions set forthin this agreement have read and understand the agreement inits entirety and have executed this agreement by their duty authorized officers on the date,month and year set out below. Corrections on this page,including Strikeovers, whiteout,etc.are not acceptable. Signature: Typed Name and Title: Date: Typed Name of Subgrant Recipient: Signature: Typed Name and Title: Date: Typed Name of Implementing Agency: Signature: Typed Name and Title: Date: Application Ref #2016-JAGD-1848 Contract -JAGD-DADE--- Rule Reference 11D-9.006OCJG-005(rev.April 2005) Section #6 Page 1of1 Application for Funding Assistance Florida Department ofLaw Enforcement Justice Assistance Grant -Direct Insert Certifications and Authorizations here. Application Ref #2016-JAGD-1848 Contract -JAGD-DADE--- Rule Reference 11D-9.006OCJG-005(rev.April2005) Section #7 Page 1of 1 CERTIFICATION FORM Compliance with the Equal Employment Opportunity Plan (EEOP)Requirements Please read carefully the Instructions (see below)and then complete Section Aor Section BorSection C,not all three Recipient's Name:City ofSouth Miami DUNS Number:024628976 Address:6130Sunset Drive |Grant Number:2016-jagd-i848 |Award Amount:4,540.00"Grant Title:RecordsImprovement Name and Title of Contact Person:Angelica Bueno Telephone Number:305-668-2514 I E-Mail Address:abueno@southmiami.gov Section A—Declaration Claiming Complete Exemption from the EEOP Requirement Pleasecheckall (hefollowingboxesthatapply: a Recipienthaslessthanfifty employees.•Recipient isanIndiantribe.o Recipient isamedical institution. aRecipientisanonprofit organization.aRecipientisan educational institution.1Recipientisreceivinganawardlessthan $25,000. I RachelCats certify that tne City ofSouth Miami [responsibleofficial], [recipient]is notrequiredto prepare anEEOPforthereason(s)checkedabove,pursuant to28C.F.R§42.302. Ifurthercertifythat the city of south Miami __[recipient] willcomplywithapplicablefederalcivilrightslawsthatprohibitdiscriminationinemploymentandinthedeliveryof services.^5£g£?z^^xr///ARachelCata.Human Resources Director ^^^^^"^^"~"=~^~~~^--^•J>//u/*ClO PrintorTypeName and Title Signature Oate Section B—Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying That an EEOP Is on File for Review Ifarecipientagency hasfiftyor more employees andis receiving asingleawardorsubawardof $25,000 or more,but less than $500,000,thenthe recipientagencydoesnothavetosubmitanEEOPtothe OCR forreviewaslongas it certifiesthefollowing(42 C.F.R.§42.305): I,[responsibleofficial], certifythat :[recipient], whichhasfiftyormoreemployeesandisreceivingasingleawardorsubawardfor$25,000or more,butlessthan $500,000,hasformulatedanEEOPinaccordancewith28CFRpt.42,subpt.E.I furthercertifythatwithinthelast twenty-fourmonths,theproperauthorityhasformulatedandsignedintoeffecttheEEOPand,asrequiredbyapplicable federallaw,itisavailableforreviewbythepublic,employees,theappropriatestateplanningagency,andtheOfficefor CivilRights,OfficeofJusticePrograms,U.S.DepartmentofJustice.TheEEOPisonfileat the followingoffice; [organization], [address]. PrintorTypeNameandTitle Signature Date Section C—Declaration Stating that an EEOP Utilization Report HasBeen Submitted to the Office for Civil Rights for Review Ifa recipient agency hasfiftyor more employees andis receiving a single award or subaward of $500,000 or more,then the recipient agency must sendan EEOP Utilization ReporttotheOCRfor review. I,•. certify that \ whichhasfiftyormore employees andis receiving asingleawardof$500,000ormore,has formulated anEEOPin accordance with28CFRpt,42,subpt.E,andsentitforreview on:[date]tothe OfficeforCivilRights,OfficeofJustice Programs,U.S.Department ofJustice. PrintorTypeNameandTitle Signature OMBApprovalNo.1121-0340 ExpirationDate.05/31/14 [responsibleofficial], [recipient], Date