Res No 083-16-14638RESOLUTION NO.:083-16-14638
A Resolution supporting the implementation of an alternative work schedule for staff as
determined by the City Manager.
WHEREAS,City staff studied the potential foran alternative operating schedule at City Hall to
better serve the public;and
WHEREAS,beginning June 1,2016 and for asix(6)month pilot program,the City proposes an
alternative work schedule for the administrative offices at CityHall;and
WHEREAS,under the new schedule,CityHallwillbe open for business on Monday through
Thursday,from 7AM to 7PM each week;and
WHEREAS,the public,businesses and visitors to the Citywill benefit from the alternative
schedule with increased business hours at CityHall;and
WHEREAS,City employees will work an alternative schedule of four days per week,10 hours per
day and will not change or have any effect on the job classifications or the pay plan for the employees of
the City and;
WHEREAS,the City estimates aminimumsavingsof $6,368 annually through reductions in
energy consumption,water usage,uniform costs and janitorial services.
NOW,THEREFORE,BEITRESOLVEDBYTHE MAYOR AND CITY COMMISSION OFTHECITYOF
SOUTH MIAMI,FLORIDA THAT:
Section 1.The Mayor and Commission Support the City Manager's implementation ofan
alternative work schedule for staff as determined by the City Manager withCityHall open for business
Monday through Thursday,from 7AM to 7PM each week,with the alternative work scheduled for staff
offourdays per week,10 hours per dayandwillnotchangeorhaveany effect on the jobclassifications
or the payplanfor the employees of the City.
Section 2.Severability.Ifany section clause,sentence,or phrase of this resolution isforany
reason heldinvalidor unconstitutional bya court of competent jurisdiction,the holdingshall not affect
the validityof the remaining portions of this resolution.
Section 3.Effective Date.This resolution shall become effective immediately upon adoption by
vote of the City Commission.
PASSED AND ENACTED this3rd dayofMay,2016.
mayor/
READ AND APPROVED AS TO FORM:COMMISSION VOTE:3-2
LANGUAGE,LEGALITY AND Mayor Stoddard:Yea
Pg.2 of Res.No.083-16-14638
Vice Mayor Welsh:Nay
Commissioner Edmond:Yea
Commissioner Liebman:Nay
Commissioner Harris:Yea
South11 Miami
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To:TheHonorableMayor&MembersoftheCityCommission
From:StevenAlexander,CityManager
Date:May 3,2016 AgendaItemNo.:i
Subject:
Background;
AResolution supporting the implementationofan alternative work
scheduleforstaffas determined by the City Manager.
ThisCitycontinuallyanalyzeshowwecan better serve the public;
including,the residents,businessandvisitors to the City.During the
year,we havestudied the potentialofanalternative work schedule that
wouldenhancethedeliveryofservicestothe public.The proposed
schedule wouldbe4 -day,10 hour work scheduleinwhich the affected
employees work four(4)10-hour dayseach week per payperiod.Each
Friday,alladministrative offices in the City Hall complex andPublic
Works Department willbeclosed.Working hours forthe City Hall
administrative offices and Public Works offices would be 7:00 AM to 7:00
PM,Monday through Thursday.
The proposed workschedule will providemembersofthe public an
increaseof fifteen (15)hoursaweektohandlebusinessintheCity.As
anexample,the Finance Departments payment windows are currently
open from8AM to 4 PM.Onadailybasis,Financereceivescomplaints
from City residentsand businesses that the current hoursmakeit difficult
and are inconvenientto satisfy their financial obligations before 4 PM
eachday.Additionally,Public Works offices will alsobeinapositionof
providingvaluableassistancepast their usual4 PM closingtime.
We areestimatingaconservative savings ofapproximately$6,368
annually through reductions inenergy consumption,water usage,uniform
costs andjanitorialservices.We anticipate additionalsavingsinfuel
consumption and other building relatedoperating expenses which are not
measurable at this time.Not to mention the conservation of resources,
reductionofvolumeonthe highways andthe greater flexibility addedto
City employees lives.
Furthermore,studies show alternative work schedules facilitate growth in
employeemoralewhichisan important priority inadditionto
productivity enhancements and cost cutting.Byshifting to afour,10-
hour day work week,manyemployerscould reduce the cost of overhead
South11 Miami
THE CITY OF PLEASANT LIVING
Amount:
Account:
Attachments:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
andstillgetthesameproduction.Employees could
transportation costs andhave another day to enjoy their lives.
save on
Additionally,weanticipateareductioninPersonalTimeOffutilization
sincea 4-10 work schedulewouldallowemployeesthe option of
scheduling appointments on Fridays.Withatraditionalworkschedule,
these appointments wouldnormallyrequiretimeoff during working
hours.It is important to note that achangein the work week from five
daysa week to four daysa week will not change or haveanyeffecton the
job classifications or the payplanfor the employeesof the City.
Theisa proposal to implement this 4-10 work schedule effectiveJune I,
2016 onasix(6)monthpilotprogram.Over the next 45 days,prior to
implementation,all Departments will addressscheduling requirements to
ensure a smooth transition.Uponadoption,a memorandum will be
prepared tonotifyemployeessotheymay plan accordingly.Additionally,
a document will bepreparedforthe public to notifythemofthe
enhancedbusinesshours,inaddition to anoticeon the City's website.
Savings ofapproximately$6,368
N/A
Resolutionforapproval
Florida League ofCities Four-Day Work Week Article
The Four-Day
Work Week:
Would ItWorkforYourCity?
Record-breaking fuelandfoodprices.Environmental
concerns,lightened budgets.Economicwoes.
Asthe country realizes that things are not thesame
astheywerebefore,and may neverbeagain,ideasthatonce
didn't seemfeasible now are making a comeback.
One of thoseideasisa four-day work week -apotential
solutionthatcouldsavemoney,energyand resources.Al
readyadoptedbysomeagenciesof the State of Florida,a
four-day work week isbeing considered orpracticedacross
the country.
Forexample,theState ofUtahrecentlybecamethefirstto
institutea mandatory four-day work week foritsemployees.
Itis estimated thatUtahcansave$3 milUon peryearby
shutting down 1,000 buildingseveryFriday.
LocalgovernmentsinFloridaalsohave implemented or
areexperimenting with the four-day work week.TheCity
ofCoconut Creek adopteda four-day,10-hourworkweek
inOctober2005asa way toprovide better customerservice
to residents.
Coconut Creek City Manager David Rivera said that
being open two extra hours allowsresidentstotakecare
of businessbeforeorafter work,which most likely wasn't
possible with shorterhoursfivedaysa week.
28 Florida Leagueof Cities
by Mandy
Employeesalsohaveexperiencedthebenefit of thefour-
day work week.
"What wefound out is that wedohavean86-percent
approvalrateonthechange,anditbecameaboonto
employees aswellasthecity because employeesaredo
ingpersonalerrandson Fridays asopposedtoduringthe
week,"Riverasaid.
"Ouremployeesareonlydrivingto work forfourdays
instead of five,"hesaid."They're savingongasandday
care,andsomeofouremployeesaretakingthatextraday
togobacktoschool."
Riverasaid that itis important tosee what works fora
community when altering working hours.
"Right now we'rehappy with thesituation,"hesaid.
"We're justtryingtodotherightthingforourcommu
nity."
Tlie City of Margateisscheduledtoconverttoa four-day,
10-hour work scheduleonSeptember29.CityHallandall
departmental administrativeofficehourswillbefrom8:00
a.m.to6:00p.m.,Monday throughThursday.Thepolice,
fire/rescue,waterand wastewater treatment departments
stillwilloperate24hoursaday,sevendaysaweek.
Cityleadersfeelthatthenewschedulewillbe beneficial
totheresidentsandcity employees.
"With the economic timesinsuchsadshape,givingour
employees onedaywithouthavingtousegastogetbackand
forthtoworkisaplus,"MargateMayor PamDonovan said.
"Itallowsfor not havingtotaketimeoff work fordoctor
appointmentsandsuchbecausetheycandothatonFriday
andhaveanenjoyable weekend,sotheyarerefreshedwhen
they comebackto work toservethe community."
Frank Porcella,Margate's city manager,said that the
changewillallowthecitytosaveonfuel,utilitiesanduni
form costs,,and hopefully willboostemployeemorale.
Brenda Irvine assists Russ Wilson,aCoconutCreekresident,ashepays
hiswaterbillat 530 p.m."It isextremelyconvenientformetopaymy
billsduring thistimebecauseitisonmyway home,"statedWilson.
TOP PHOTOeiSTOCKPHOTO.COM/ANDREWMANLEY
"Since raises don't seem tobeinthe future,hopefully
havinganextradayoftheweekwillbeaplusforourem
ployees,"he said."If we see thatthis schedule isn't working
out,we're flexible and could always gobacktothewayit
was."
Small-business columnist Jerry Osteryoung,director of
outreachfor Florida StateUniversity'sJimMoranInstitute
for Global Entrepreneurship,likesthe idea ofa four-day
workweek because ofthepositive benefits alltheway
around.
"The workersI'vetalkedtowho are onthe four-day
workweeklove it,"he said."It's thewayweneedtogo-
it's today's world.
"It's easier foracityor local government to change to
that schedule than businesses...there's nota competition
forcity services,"Osteryoung said."You can'tgo anyplace
else.Mayorsshouldthinkofitthatway-theyhavean
advantage.
"Citiescanbeaheadofthecurveby demonstrating that
thisisthe way weneedto move,"hesaid.
One suggestion Osteryoungproposedisbeing proactive
when facing challenges suchas parents beingstuckwith
findingearlyandlatechildcare.
"Maybe thecitycouldcallchild-care facilities toaskthem
to consider openingearlyand/orofferinglatepick-up,"
hesaid."Therearewaysto smooth thistransitionandto
overcome obstacles."
TheCity of Bradentonconsiders the four-day workweek
a way tosaveenergyandevenbenefitresidentsbecause
on Fridays,city employees willnotbeontheroadsduring
peak traffic times.
Bradenton Public Information Officer Tim McCann said
thatinthemidst of ahiring freeze andtightened budgets,
thefour-day work weekisaperkforall.
"Most employeeswerevery much in favor,andI know
thepeoplehereinCityHallare pleased,"hesaid."I've
heardno complaints fromthepublic."
TheNorthMiamiCityCouncilalsohasapproveda
four-day,10-hour work week.Thecity'sadministrative
officeswillbeopenfrom7:00 a.m.to6:00p.m.,Monday
throughThursday,andwillbe closed on Fridays.In addition
to anticipated cost savings,thenew schedule ispartofthe
city's"Green North Miami"initiatives,whichaimtoreduce
North Miami's carbon emissions andthelevelofenergy
consumption incrementally overthe next decade.
NorthMiamiMayorKevinA.Burnsislooking forward
topositiveresultsfromthe new hours.
"WeareworkingtomakeNorthMiami'sgovernment
servicesmoreaccessibleand more efficient,with lessofan
impactonourenvironment,"hesaid."We anticipate saving
moneyinoperationalcosts,butthisisalsopart of ourlong-
termplantoreducefuelconsumptionandcarbonemissions
and increase energy-efficiency inourcityoperations."
Mandy Starkisan advertising and publications specialist
fortheFloridaLeague of Cities.
Quality Cities -September/October 2008 29