4THE CITY OF PLEASANT liVING
To:
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Background:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven J. Alexander, City Manager
Agenda Item NO':~ April 5, 2016
A Resolution relating to budget; authorizing a transfer of $45,000
from City Clerk's Digitizing account, to City Clerk's Legal Ads
account.
The City of South Miami is required by City Charter and by Florida Statues
to advertise the time and place of the second reading of ordinances and of
the first readings of certain resolutions, including resolutions that approve
voter referenda. The City has advertised Spanish translations as required
by the Voting Rights Act, Sec. 203(C).
,
The City Clerk Legal Ads account currently does not have sufficient funds
to pay for the current outstanding Miami Herald invoices. The majority of
the reason for the additional expense relates to the Miami Herald
increasing the rates of their advertisements and the cost of running the
Spanish Ads for the election in EI Nuevo Herald which is extremely
expensive due to the papers full-circulation. Additionally, the cost related
to charter amendments increases the required size of the ads, hence
increasing the cost of each advertisement.
It is requested that the budget for City Clerk Legal Ads be increased by
$45,000 from account No. 001.1200.512.3480. The City is suspending all
digitizing related to outside vendors until the upcoming fiscal year. For the
duration of this fiscal year, digitizing City documents will progress using in-
house City personnel. It is essential to provide sufficient funds for City
Clerk Legal Ads account in order to cover payments through the end of
the 2016 fiscal year.
Transfer Amount: $45,000
Transfer From: Account number 001.1200.512.3480 City Clerk's Digitizing account, with a
current balance of $45,000.
Transfer To: Account number 001.1200.512.4910, City Clerk Legal Ads, with a current
balance of $26,466.81.
Attachments: Resolution for approval
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RESOLUTION NO. _____ _
A Resolution relating to budget; authorizing a transfer of $45,000 from City
Clerk's Digitizing account, to City Clerk Legal Ads account.
WHEREAS, it is requested that the budget for City Clerk Legal Ads be increased by $45,000
from account No. 001.1200.512.3480; and,
WHEREAS, the City of South Miami is required by City Charter and by Florida Statues to
advertise the time and place of the second reading of ordinances and of the first readings of certain
resolutions, including resolutions that approve voter referenda; and,
WHEREAS, the City has advertised Spanish translations as required by the Voting Rights Act,
Sec. 203 (C); and,
WHEREAS, the Miami Herald has increased the rates of their advertisements and the cost of
running the Spanish Ads for the election in EI Nuevo Herald is expensive due to the papers full-
circulation, as well as the cost related to charter amendments increases the required size of the ads,
hence increasing the cost of each advertisement; and,
WHEREAS, It is essential to provide sufficient funds for City Clerk Legal Ads account in order
to cover payments through the end of the 2016 fiscal year; and,
WHEREAS, the Mayor and City Commission desire to transfer sufficient funds from account
No. 001.1200.512.3480 City Clerk's Digitizing account, with a current balance of $45,000, settlements
to account No. 001.1200.512.4910 City Clerk Legal Ads, with a current balance of $26,466.81.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT;
Section I. The City Manager is hereby authoriied to transfer sufficient funds in the amount of $45,000
funds from account No. 001.1200.512.3480 City Clerk's Digitizing account, with a current balance of
$45,000, settlements to account No. 001.1200.512.4910 City Clerk Legal Ads, with a current balance of
$26,466.81.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this _ day of ____ , 2016.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
APPROVED:
MAYOR
COMMISSION VOTE:
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EXECUTION THEREOF:
CITY ATTORNEY
Mayor Stoddard:
Vice Mayor Welsh:
Commissioner Edmond:
Commissioner Liebman:
Commissioner Harris: