3THE CITY OF PLEASANT LIVING
To:
FROM:
Via:
DATE:
SUBJECT:
BACKGROUND:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
February 16, 2016 Agenda Item No.:3
Quentin Pough, Director of Parks & Recreation
A Resolution authorizing the City Manager to expend an amount not to exceed
$9,259.33 to Resource 4 Floors for installation of new carpet at the Gibson-
Bethel Community Center.
The City's Parks and Recreation Department desires to procure and install new
tile carpet on the second (2 nd
) level in the education room, computer lab,
hallway and office at the Gibson-Bethel Community Center. New tile carpet is
needed to maintain cleanliness and safety as many areas are worn out, badly
stained and may cause unwarranted accidents.
Competitive proposals were sought from three (3) different sources of supply;
Resource 4 Floors was the lowest and most responsive vendor.
VENDORS &
PROPOSAL AMOUNT: Please find below a breakdown of all submitted proposals.
FUND&
ACCOUNT:
ATTACHMENTS:
VENDORS AMOUNT
RESOURCE 4 FLOORS $9,259.33
JT FLOORING & CARPENTRY $10,298.75
FRANKLIN FLOORING, INC. $13,198
Amount not to exceed $9,259.33. The total expenditure shall be charged to
Parks Capital Improvement, account number 301-2000-572-6450, which has a
balance of $314,702 before this request was made.
Resolution
Vendor Proposals
Sun biz -Resource 4 Floors
1 RESOLUTION NO.: ________ _
2
3 A Resolution authorizing the City Manager to expend an amount not to exceed $9,259.33 to
4 Resource 4 Floors for the installation of new carpet at the Gibson-Bethel Community Center.
5
6 WHEREAS, the City's Parks and Recreation Department desires to procure and install new tile
7 carpet on the second (2'") level in the education room, computer lab, hallway and office at the Gibson-
8 Bethel Community Center; and
9
10 WHEREAS, new tile carpet is needed to maintain cleanliness and safety as many areas are worn
11 out, badly stained and may cause unwarranted accidents; and
12
13 WHEREAS, competitive proposals were sought from three (3) different sources of supply;
14 Resource 4 Floors was the lowest and most responsive vendor.
15
16 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF
17 SOUTH MIAMI, FLORIDA THAT:
18
19 Section 1. The City Manager is authorized to expend an amount not to exceed $9,259.33. The
20 total expenditure shall be charged to Parks Capital Improvement, account number 301-2000-572-6450,
21 which has a balance of $314,702 before this request was made.
22
23 Section 2. Severability. If any section clause, sentence, or phrase of this resolution is for any
24 reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect
25 the validity of the remaining portions of this resolution.
26 Section 3. Effective Date. This resolution shall become effective immediately upon adoption by
27 vote of the City Commission.
28
29
30
31
32
33
34
35
36
37
38
39
40
41
PASSED AND ENACTED this __ day of _____ " 2016.
ATIEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
CITY ATIORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Harris:
Commissioner Edmond:
Commissioner Liebman:
Commissioner Welsh:
Proposal
Quote #
113092
Customer PO
1
Acct # 3406 Contract #
For 3056683864 Fax Job Site 305 6683864
Date
City of South Miami Community Center
5800 SW 66th Street
City of South Miami Community Center
5800 SW 66th Street
112/30/2015
Sales Person1
IMARIA
South Miami, Florida South Miami, Florida
Contact: John Stanley Designer
Type Quantity Product DeSCription Color litem Number Price Total
Labor DeSCription Room
Carpet Tile
Materials 275.08SqYd INTERFACE STRAIGHT EDGE NAVY 102862 $19.97 $5,493.35
1462302500 GLASBAC 50CMX50CM
Labor
$3.13 $786.13
Labor 251.16SqYd Carpet tile installation labor
Adhesive
Materials 2 Each XL BRANDS INTERFACE 2300 $90.00 $180.00
PRESSURE SENSITIVE ADHESIVE 4
GLN (120 SY/BKT)
Wan Base
Materials 600 LnFt JOHNSONITE TRADITIONAL COVE TO BE SELECTED $1.50 $900.00
4.5" X 1/8" X 4' DC
Labor 600 LnFt 4" base installation labor
Adhesive
Materials 10 Each MAPEl UL TRABOND ECO 575 COVE $4.17 $41.70
BASE ADHESIVE 28.7 OZ CARTRIDGE
Transition
Materials 12 LnFt JOHNSONITE CTA-XX-A 1/4" TO 1/8" 18 NAVY BLUE $1.25 $15.00
TRANSITION (240 LF/CTN)
Labor 12 LnFt TRANSITON-INSTALLATION LABOR
Transition
Materials 12LnFt JOHNSONITE EG-XX-H 1/4" 18 NAVY BLUE $2.30 $27.60
TRANSITION (240 LF/CTN)
Labor 12LnFt TRANSITON-INSTALLATION LABOR
Adhesive
Materials .2 Each PARABOND 250 CONTACT CEMENT $32.14 $6.43
Labor
$5.63 $1,097.85
Labor 1955qYd Furniture-Move/reset standardlcase
goods/sy-heavy
Notes SERVER EQUIPMENT TO BE MOVED BY COMMUNITY CENTER OR WE CAN CUT AROUND IT
Labor
$2.25 $522.00
Labor 232SqYd Carpet tile -removal of existing
Floor Prep
Materials 3 Each MAPEl PLANI PATCH 45LB $63.09 $189.27
Labor 3 Floor prep carpet-renovation
Page 1 Quote # 13092 02-24 12/31/2015 10:51:12AM
Continuation For: City of South Miami Community Center, Quote # 13092
Type Quantity Product Description Color / Item Number Price Total
Labor Description Room
Information Totals
STATE CONTRACT ACS-360-240-12-1-NJPA
THIS QUOTE IS NOT BINDING ON RESOURCE 4 FLOORS UNTIL CREDIT HAS BEEN APPROVED AND IS FURTHER SUBJECT TO THE NEGOTIA TlON
AND EXECUTION OF A MUTUALL Y ACCEPTABLE CONTRACT OR AGREEMENT, IF SO REQUIRED BY THE BUYER. A PROPERLY EXECUTED COPY
OF THIS QUOTE SHALL BECOME A PART OF ANY AGREEMENT OR PURCHASE ORDER THAT YOU ISSUE TO THIS QUOTE.
ALL CUSTOM ORDERS WILL REQUIRE A 50% DEPOSIT BEFORE ORDER IS PLACED WITH SUPPLIER AND THE BALANCE OF THE CUSTOM
MA TERIAL ORDER WILL BE DUE BEFORE THE ORDER IS RELEASED FOR SHIPPING.
THE RECEIVING AND/OR STORAGE OF MATERIALS SHALL BE THE RESPONSIBILITY OF RESOURCE BUT THE BUYER SHALL BE RESPONSIBLE
FOR PAYMENT OF THE MATERIALS ONCE RECEIVED AT RESOURCE. INVOICES FOR PARTIAL BILLING, WHERE
WORK SPANS MORE THAN ONE MONTH, SHALL BE ALLOWED BY BUYER.
YOU SHALL PAY REASONABLE A TTORNEY'S FEES IN THE EVENT WE SHALL ENGAGE AN ATTORNEY TO ENFORCE COLLECTION OR TO
PRESERVE AND PROTECT OUR RIGHTS UNDER THIS AGREEMENT OR ANY CONTRACT/AGREEMENT RESUL TING FROM THIS QUOTE.
THIS QUOTE IS VALID FOR FIFTEEN (15) DAYS AND IS SUBJECT TO MANUFACTURER AVAILABILITY AND PRODUCTION SCHEDULES.
YOUR SIGNATURE BELOW INDICATES ACCEPTANCE, AGREEMENT AND ACKNOWLEDGMENT TO THE FOREGOING QUOTE UNDER ALL TERMS
AND CONDITIONS SET FORTH THEREIN. YOU ARE NOW AUTHORIZING US TO PROCURE THE MATERIAL SPECIFIED ABOVE AND TO PERFORM
THE WORK
Buyer _______________ ,Date. _____ Seller _______________ Date, ____ _
Page 2 Quote # 13092 Q2-24 12/31/2015 10:51:12AM
South Miami Community Center
29 December 2015 : South Miami Community Center 12·28·15
Summary Report
area
L I-interface -~-Stj.aight E'dge-14623025Iiii-colo-i Navv-io2862 : -1 ;7~,",ix i '7.7'; [splll:-267:fulfi;ooj-
area COUI1~_=:~_
liilllUlIllUllillmll!J1LU 4.5" Vinyl Cove Base color TBD
area count=3
Plan Total
Scale 1:260 (original drawing scale 1:96)
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page 1---------
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January 7, 2016
Attention: John Stanley
Recreation Supervisor 11 (Operations)
Fully Licensed & Insured (CH036So0687, CSSE, MBE
160 NW 1761h Street, Suite 302-1
Miami Gardens, Florida 33169
Tel 786-565-9976
Email info@jtflooringonline.com
Visit us online at www.jtflooringonl_ine.com
Price Quote
For: Gibson-Bethel Community Center South Miami Carpet Replacement.
1. Remove approx. 275 sq. yds. Existing floor materials
2. Prep Floor for new carpet
3. Purchase 275 sq. yd. Interface Americas, Inc. Carpet Style: 1462302500 (Straight
Edge 14Z) Carpet Color: 102862
4. Installation of 275 new carpet
Total cost to remove, prep, purchase and install new carpet ten thousand two
hundred and ninety eight dollars and seventy five cents ($10,298.75)
We will start promptly on this project as soon as it is approved. Please feel free to call
John if there are any questions 786-417-2786.
Looking forward to working with you.
Hillary J. Thomas
Vice President
FRANKLIN FLOORING, INC. ESTIMATE
5275 NW 36 AVE
MIAMI, FL 33142 3056380014 PHI 3056380134 FAX
SOLO TO:
Name CITY OF SOUTH MIAMI
Project GIBSON ·BETHEL COMMUNITY CENTER
City, State, ZI CITY OF SOUTH MIAMI
SHIPPED TO:
Same ATTN: J STANLEY
5800 SW 66 STREET
SOUTH MIAMI,FL 33143
Sales Tax Rate: '--___ ....JIINCLUDED
285 DEMO EXSITNG CARPET AND HAUL AWAY
OTHERS
FLOOR PREP SAND SCRAPE AND SKIM eOA T
ESTIMATE NUMBER 1252016 RF
ESTIMATE DATE January 25, 2016
OUR ORDER NO.
YOUR ORDER NO.
TERMS
SALES REP
SHIPPED VIA
F.O.B.
PREPAID or COLLECT
$ 3.00 $
$ 1,350.00 $
855.00
1,350.00
285 PROVIDE AND INSTALL INTERFACE STRAIGHT EDGE 142 $ 35.50 $ 10,117.50
500 PROVIDE AND INSTALL eOVE BASE 4" $
DIRECT ALL INQUIRIES TO:
SUBTOTAL
TAX
FREIGHT
MAKE ALL CHECKS PAYABLE TO:
FRANKLIN FLOORING, INC
THANK YOU FOR YOUR BUSINESSI
1.75 $
PAY THIS
AMOUNT
875.00
Fictitious Name Detail
Fictitious Name
RESOURCE 4 FLOORS
Filing Information
Registration Number G052519!l0231
Statu. ACTIVE
Filed Dilte 09i1l8J2005
I ExIPiRl'lion Date
Pages
Events Filed
I FElIElN Number
Mailing Address
3350 BURRIS ROAD
1213112020
1
BROWAHD
3
2
59-2038006
FORT LAUDERDAlE, FL 33314
OWner Information
RE:SOURCE SOUTH FLORIDA INC.
3350 BURRIS ROAD
FORT LAUDERDAlE, FL 33314
FElIEIN Number. 59-2038003
Document Number: F10093
Document Images
091111112005 -FICtitious Name Filing
06/1J8J2015 -Fictitious Name Renewal Filing