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1CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM THE CITY OF PLEASANT LIVING To: FROM: Via: DATE: SUBJECT: BACKGROUND: VENDORS & The Honorable Mayor & Members of the City Commission Steven Alexander, City Manager Quentin Pough, Director of Parks & Recreation I February 16, 2016 Agenda Item NO.:-1- A Resolution authorizing the City Manager to expend an amount not to exceed $9,890.96 to Welch Tennis Courts, Inc. for the purchase of tennis equipment and supplies at Dante Fascell Park tennis facility. The City received a Florida Recreation Development Assistant Program ("FRDAP") grant from the Florida Department of Environmental Protection for Dante Fascell Park. The grant agreement, in the amount of $50,000, provides funding for tennis court upgrades (i.e. tennis nets, windscreens), installation of new outdoor fitness equipment, picnic facilities (i.e. picnic tables and grills), and installation of a new water fountain. Welch Tennis Courts, Inc. will provide the city with four (4) 8' canopy bench and four (4) divider nets at the Dante Fascell Park tennis facility. Competitive proposals were sought from three (3) different sources of supply; Welch Tennis Courts, Inc. was the lowest and most responsive vendor. PROPOSAL AMOUNT: Please find below a breakdown of all submitted proposals. VENDORS AMOUNT WELCH TENNIS COURTS, INC. $9,890.96,f 10-5 TENNIS SUPPLY $10,157 HAR-TRU SPORTS $11,075 EXPENSE: Not to exceed $9,890.96 FUND & ACCOUNT: $8,754.40 shall be charged to the FRDAP-Dante Fascell Park account number 106-2002-572-6450, which has a balance of $50,000 before this request was made, however $41,245.60 is being spent from this same CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM THE CITY OF Pl.EASANT LIVING ATTACHMENTS: account for the outdoor fitness equipment. The difference of $1,136.56 shall be charged to Parks Capital Improvement, account number 301- 2000-572-6450, which has a current balance of $311,208 before this request was made. Resolution for approval Vendor proposals SunBiz Filing Information -Welch Tennis Courts, Inc. • 1 2 3 4 5 6 RESOLUTION NO.: _________ _ A Resolution authorizing the City Manager to expend an amount not to exceed $9,890.96 to Welch Tennis Court, Inc. for the purchase of tennis equipment and supplies at Dante Fascell Park tennis facility. 7 WHEREAS, the City received a Florida Recreation Development Assistant Program grant from 8 the Florida Department of Environmental Protection for Dante Fascell Park; and 9 10 WHEREAS, the grant agreement, in the amount of $50,000, provides funding for tennis court 11 upgrades (Le. tennis nets, windscreens), installation of new outdoor fitness equipment, picnic facilities 12 (Le. picnic tables and grills), and installation of a new water fountain; and 13 14 WHEREAS, Welch Tennis Court, Inc. will supply the city with four (4) 8' canopy bench and four 15 (4) divider nets at the Dante Fascell Park tennis facility; and 16 17 WHEREAS, competitive proposals were sought from three (3) different sources of supply; Welch 18 Tennis Court, Inc. was the lowest and most responsive vendor. 19 20 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF 21 SOUTH MIAMI, FLORIDA THAT: 22 23 Section 1. The City Manager is authorized to expend an amount not to exceed $9,890.96 to 24 Welch Tennis Court, Inc. for the purchase of tennis equipment and supplies upgrades. $8,754.40 shall 25 be charged to the FRDAP-Dante Fascell Park account number 106-2002-572-6450, which has a 26 balance of $50,000 before this request was made, however $41,245.60 is being spent from this 27 same account for the outdoor fitness equipment. The difference of $1,136.56 shall be charged to Parks 28 Capital Improvement, account number 301-2000-572-6450, which has a current balance of 29 $311,208 before this request was made. 30 31 Section 2. Severability. If any section clause, sentence, or phrase of this resolution is for any 32 reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect 33 the validity of the remaining portions of this resolution. 34 35 Section 3. Effective Date. This resolution shall become effective immediately upon adoption by 36 vote of the City Commission. 37 38 39 40 41 PASSED AND ADOPTED this __ day of _____ ., 2016. 42 43 44 45 46 47 ATTEST: CITY CLERK READ AND APPROVED AS TO FORM, LANGUAGE, LEGALITY AND EXECUTION THEREOF APPROVED: MAYOR COMMISSION VOTE: Mayor Stoddard: Vice Mayor Harris: Commissioner Edmond: 48 49 CITY ATIORNEY Commissioner Liebman: Commissioner Welsh: Welch Tennis Courts, Inc. P.O. Box 7770 Sun City, FL 33586 Phone: 813-641-7787 Fax: 813-641-7795 BiII.T9 •...•..•.. Francisco Montana Dante Fascell Park 7150 SW 136th St. Miami FL 33156 United States Shannon Wilder 4 ea 1 4 1 Dante Fascell Park 8700 SW 57th Ave. Miami FL 33143 United States Canopy Bench 8' (regular price is $2189.99) ESTIMATED Shipping & Handling (no lift gate) for the 4- Canopy Benches Divider Netting 10' x 60' with lead rope bottom Shipping & Handling for the 4 pieces of Divider Netting Thank you for your business. Estimate D. ate .•..•....•... ....... ....Estimate# ",'" ' "",,---<-<," '.' ", -.-- 112812016 15923 2,005.99 Total 993.00 200.00 74.00 8,023.96 993.00 800.00 74.00 $9,890.96 Pough, Quentin From: Sent: To: Ben Carroll Thursday, January 28, 2016 5:09 PM Pough, Quentin Subject: 10-S Tennis Supply: Estimate #41552 Here Is the 10-S estimate. Just realized I attached the Hartru estimate twice. Ben Carroll Tennis Ops Supervisor Dante Fascell Tennis City of South Miami 786-414-9402 --------Original message -------- From: Wendy Whaler <wendy@10-s.com> Date: 1/22/20168:30 AM (GMT-05:00) To: Ben Carroll <BCarroll@soythmlamlfl.gov> Subject: 10-S Tennis Supply: Estimate #41552 TENNIS SUPPLY 10-S Tennis Supply 1400 NW 13th Avenue Pompano Beach, FL 33069 Toll-Free:·(800) 247-3907 Local: (954) 969-5440 Fax: (954) 969-5451 http://www.10-S.com Bill To Ship To Dante Fascell Park City of S Miami : Dante Fascell Park 5800 SW 66th St 8600 SW 57th Ave Miami FL 33143 S Miami Florida 33143 United States United States Item Qual1tity Description . NS1003 4 8' CABANA BENCH -WITH FLAT BENCH OR "SINGLE" BENCH WITH BACK. BF1003-4 DIVIDER NET -KNOTIED W/LEAD -10' x 60' G 1 Cust~mer De~cription Green/White striped Color to be determined Estimate Date Estimate # Expires Sales Rep Phone # Fax # 1/22/2016 41552 2/21/2016 Wendy Whaler 305-666-8680 Rate Options Amount 1,990.25 7,961.00 280.25 Color: 1,121.00 Green Subtotal -.-.. -~-.-. _. Shipping Cost (Best Way) .- ThiS is the estimate you requested. Please contact me if you have any questions or to place an order. Thank You, Wendy Whaler 10-5 Tennis Supply Phone: 800-247-3907 Fax: 954-978-8479 email: wendy@10-s.com 2 Total 9,082.00 1,075.00 $10,157.00 Har-Tru Sports 2200 Old I\IX Road, Suite 100 Charlottesville VA 22903 (434) 295-6167 Fax: (434) 971-6995 www.hartru.com . KNOTIEDPOLY DIVIDER CURTAIN WITH LEAD ROPE· BLACK MISCDEBITA ... 4 8' x 6' cabana bench, no table w/green & white stripe canopy. Surfaca Mount FREIGHT NO ... for divider curtain FREIGHT NO ... for cabana benches freight is approx & could change @ time of shipment. Brian please let me know if you have questions. Regards-Moriah Estimate 2,190.00 75.00 800.00 Subtotal Shipping Cost (TRUCK) Total 8,760.00 75.00 800.00 11,075.00 0.00 $11,075.00 Detail by Entity Name Detail by !Entity Niame Florida Profit Corporation WELCH TENNIS COURTS, INC. Filing Information Document Number FEIIEIN Number Date Filed State Status Last Event Event Date Filed Event Effective Date Principal Address 4501 OLD US HWY 41 SUN CITY, FL 33586 Changed: 01/08/2010 Mailing Address P. O. BOX 7770 SUN CITY, FL 33586 Changed: 01/07/2008 P93000063743 59-3213747 09/14/1993 FL ACTIVE NAME CHANGE AMENDMENT 08/09/1994 NONE Registered Agent Name & Address MCGINTY, AE % SCHUMAKER LOOP & KENDRICK 2800-101 EAST KENNEDY BLVD 28TH FLOOR TAMPA, FL 33602 Address Changed: 02/08/2001 OfficerlDirector Detail Name & Address Title D TODD, GEORGE Kill 7714 DRAGON FLY LOOP GIBSONTON, FL 33534 Page I of3 http://search. sunbiz.org/lnquiry ICorporationSearchiSearchResultDetail ?inquirytype~ Entity... 2/8/2016 Detail by Entity Name Page 2 of3 Title DP TODD JR, GEORGE K 407 24TH AVE RUSKIN, FL 33570 Title DV SMITH, KRUSE 4730 SANDPIPER LANE BIRMINGHAM, AL 35244 Title DST TODD, KAREN S 407 24TH AVE SW RUSKIN, FL 33570 Annual Re!!orts Report Year Filed Date 2013 03/07/2013 2014 01/14/2014 2015 01/28/2015 Document Images 01/28/2015 --ANNUAL REPORT View image in PDF format 01/14/2014 --ANNUAL REPORT View image in PDF format 03/07/2013 --ANNUAL REPORT View image in PDF format 04/02/2012 --ANNUAL REPORT View image in PDF format 02/18/2011 --ANNUAL REPORT View image in PDF format 01/08/2010 --ANNUAL REPORT View image in PDF format 01/15/2009 --ANNUAL REPORT View image in PDF format 01/07/2008 --ANNUAL REPORT View image in PDF format 01/17/2007 --ANNUAL REPORT View image in PDF format 04/27/2006 --ANNUAL REPORT View image in PDF format 01/24/2005 --ANNUAL REPORT View image in PDF format 01/12/2004 --ANNUAL REPORT View image in PDF format 02/03/2003 --ANNUAL REPORT View image In PDF format 01/23/2002 --ANNUAL REPORT View image in PDF format 02/08/2001 --ANNUAL REPORT View image in PDF format 02/09/2000 --ANNUAL REPORT View image in PDF format 03/01/1999 --ANNUAL REPORT View image in PDF format 01/30/1998 --ANNUAL REPORT View image in PDF format 04/30/1997 --ANNUAL REPORT View image in PDF format http://search.sunbiz.orglInquiry ICorporationSearchiSearchResultDetai1 ?inquirytype= Entity... 2/8/2016 Detail by Entity Name 05/01/1996 --ANNUAL REPORT ~I ==:V::;::ie=w=i;=m=a::ge=i=n:;:p:;:DF::=;=fo=,m=a=I=::; 08/03/1995 --AN N UAL RE PORT LI __ V:.:ie:,:w,-i::.:m:::a",ge::..:i:..:.n ,-P:;.DF:....:;:fo::.:'m::.:a:..:.I_--, Copyright © anci Privacy Policies State of Florida, Department of State Page 3 of3 http://search. sunbiz.orglInquiry ICorporationSearch/SearchResultDetail ?inquirytype=Entity... 2/8/2016