Loading...
_Ha1 2 3 g 10 11 12 13 14 15 l~ 2~ 2g 2~ 28 29 32 3~ 3g 3~ 38 City of South Miami Regular City Commission Minutes January 19, 2016 A. SILENCE OR TURN OFF ALL CELL PHONES B. ADD-ON ITEM(S) C. ROLL CALL The following members of the City Mayor Harris, Commissioner Welsh, Co Also in attendance were: City Pepe, Esq., City Clerk Maria M. D. MOMENT OF SILENCE E. PLEDGE OF Mayor Stoddard, Vice Edmond. Thomas F. F. IGHT MUST HAVE BEEN G. H. h L a) (See attached) CITY ATIORNEY'S REPORT CITY COMMISSION MINUTES January 19, 2016 5, 2016 were unanimously approved as presented. 1 [City Attorney reminder: Remarks are limited to those matters that are not guasi- judicial. Any comment on a quasi-judicial matter may be made when the item is called and the speaker is under oath.] 1 2 Summary of City Attorney's report: on the Martinez de Castro case -depOSition 3 today and mediation on Friday. g & PUBLIC REMARKS 6 7 The following individuals addressed the : Levy Kelly, Dr. Claudia Hauri, Edward Smith, Bradley 8 Horace Feliu, Dick Ward, Sharon McCain, Antoi , 9 Cassel. 12 12 13 The following is a 14 Martin Luther King's parade; can 15 shoot Jan 26 @ 7 pm 1~ 20 21 22 23 24 25 M. CONSENT 1. Nay: "rpl"tiru' to the shoot-don't I Liebman's (Group Seat II) as the representative of Group Seat II, to ~rn;ti'QQ for a term ending September 30, 3/5 by Commissioner Welsh, the motion to approve Commissioner Josh Liebman's (Group Seat II) as the representative of Group Seat II, to serve on the a term ending September 30,2016, passed by a 5 -0 vote: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 2. A Resolution authorizing the City Manager to accept a donation of $700 from CITY COMMISSION MINUTES January 19, 2016 2 1 Volksblast, Inc. to contribute to the Parks and Recreation 2015 winter camp. 3/5 (City Manager-Parks & Recreation) 2 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve 3 Resolution No. 006-16-14561 authorizing the City Manager to accept a donation of $700 from 4 Volksblast, Inc. to contribute to the Parks and Recreation 2015 winter camp, passed by a 5 -0 5 vote: 6 9 10 3. 11 Resolution No. Yea: Nay: 12 $7,200 to BM t<oclTlm 13 14 Mayor Stoddard to exceed the motion to approve d an amount not to exceed installation of a new roof for the equipment jni~ssi()nE~r Liebman 4. A to budget; authorizing a transfer of $6,100 from Police Overtime nt, to Police Holiday Overtime account. 3/5 (City Manager-Police) 17 18 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve 19 Resolution No. 008-16-14563 relating to budget; authorizing a transfer of $6,100 from Police 20 Overtime account, to Police Holiday Overtime account, passed by a 5 -0 vote: 21 CITY COMMISSION MINUTES January 19, 2016 3 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None 5. A Resolution authorizing the City Ma Don Reid Ford. ase seven vehicles from 3/5 (City Manager-Police) Moved by Mayor Stoddard, seconded Resolution No. 09-16-14564 authorizing the the motion to approve vehicles from Don Reid Ford, passed by a 5 -0 vote: Yea: a) Nay: for the City of South Miami, appointing Commission's liaison with the Miami- 3/5 (Vice Mayor Harris) missioner Welsh, the motion to approve lmmi«i,nnIPr Gabriel Edmond as the Commission's passed by a 5 -0 vote: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None b) A Resolution acknowledging Commissioner Liebman's (Group Seat II) appointment of Connie Brazier, as the representative of Group Seat II, to serve on the Parks CITY COMMISSION MINUTES January 19, 2016 4 1 2 3 and. Recreation Board, for a two-year term ending January 18, 2018. 3/5 (Commissioner Liebman) 4 Moved by Mayor Stoddard, seconded by Commissioner Welsh, the motion to approve 5 Resolution No. 09-16-14566 acknowledging Commissioner Liebman's (Group Seat II) 6 appointment of Connie Brazier, as the representative of Group Seat II, to serve on the Parks and 7 Recreation Board, for a two-year term ending January 18, passed by a 5 -0 vote: 8 Yea: Nay: N. RESOLUTION(S) 13 14 Moved by 15 Resolution No. U.L,'-H 16 17 20 7. Mayor Stoddard Vice Mayor .> i the motion to approve antz to serve on the Environmental Review nuary 18, 2018, passed by a 5 -0 vote: ml~;slc>ner Liebman None ppointing Esperanza Kelly to serve on the Environmental 'r.";pr1J"tinn Board for a two-year term ending January 4, 2018. 3/5 (Vice Mayor Harris) 21 Moved by Mayor Stoddard, seconded by Commissioner Edmond, the motion to approve 22 Resolution No. 013-16-14568 re-appointing Esperanza Kelly to serve on the Environmental CITY COMMISSION MINUTES January 19, 2016 5 1 Review and Preservation Board for a two-year term ending January 4,2018, passed by a 5 -0 2 vote: 3 Yea: Nay: 6 7 Moved by Mayor Stoddard, 8 Resolution No. 014-16-14569 calling 9 Andy Gardiner, and 10 embedded, in-road, 11 of, all urban areas, 12 o. Hi (City Manager-Police) 17 Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edrnol1( None rris, the motion to approve State Senate President a bill to install .or"TF'n in, and within 1-mile 18 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to approve 19 Resolution No. 015-16-14570 authorizing the City Manager to purchase and finance for 5 years 20 N ICE Recording System from Word Systems, Inc., passed by a 5 -0 vote: 21 CITY COMMISSION MINUTES January 19, 2016 6 3 4 5 6 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None (City Manager-Planning & Zoning) Mr. Williams presented this item. Moved by Mayor Stoddard, <;,,~onrl"r1" 7 Resolution No. 016-16-14571 for special use 8 at 6396 S. Dixie Highway, passed by .. 5 -0 vote: 9 Yea: 12 P. 13 14 /vp·tprinarian 15 Moved by Mayor Stoddard, seconded by Vice Mayor Harris, the motion to table An 16 Ordinance amending the City of South Miami Land Development Code, Article II, "Definitions," 17 Section 20-2.3, "Definitions," to add definitions for "Variety Retail" and "Retail Outlet -Off-Price 18 Retail" and Article VII, "Hometown District Overlay Ordinance," Section 20-7.12, Permitted 19 Uses," to provide that such uses shall not be permitted in the Hometown District Overlay, 20 passed by a 5 -0 vote: CITY COMMISSION MINUTES January 19, 2016 7 1 Yea: Nay: Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Edmond None Q. ORDINANCE(S) SECOND READING(S) PUBLIC 6 7 8 9 Ordinances by adding Section 5-7, 10 Yea: 13 14 seconded by Vice Mayor Harris, the motion to approve as 15 amended Ordinance amending Section 13-28 of the City of South Miami's Code 16 of Ordinances to I to the City Manager to repeal a business tax receipt when 17 the City Manager d there is a violation of any applicable statute, ordinance, rule or 18 regulation, passed by a 5 -0 vote: 19 Yea: CITY COMMISSION MINUTES January.19, 2016 Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman 8 3 Nay: Commissioner Edmond None 14. An Ordinance amending Article IV, "Other Regulations," Section 20-4.4, "Off- street parking requirements," Subsection (B), "Space Requirements," to create new subsection (B)(17), to establish a revised parking requirement for (Mayor Stoddard) 4 The public hearing was opened and individual{s) addressed the 5 Commission: Sharon McCain. 6 7 8 The Commission discussed this 9 10 Ordinance amending Article IV, 11 requirements," Subsection (B), 12 establish a revised parking 13 a 5 -0 vote: 14 Hi 17 e City of South Miami land Development Code, nd Enforcement," Section 20-6.1, "Administrative applicable provisions, to define the term "less restrictive" Iy determine what voting requirements apply to City to amend land development regulations. {Deferred 1- 3/5 18 Moved by Commissioner Welsh, seconded by Mayor Stoddard, the motion to defer to 19 the meeting of February 16,2016, An Ordinance amending the City of South Miami land 20 Development Code, Article VI, "Administration and Enforcement," Section 20-6.1, 21 "Administrative entities," and other applicable provisions, to define the term "less restrictive" CITY COMMISSION MINUTES January 19, 2016 9 1 to more accurately determine what voting requirements apply to City Commission actions to 2 amend land development regulations, passed by a 5 -0 vote: 3 6 7 8 Yea: Nay: R. ADJOURNMENT Attest Maria M. Menendez City Clerk CITY COMMISSION MINUTES January 19, 2016 Mayor Stoddard Vice Mayor Harris Commissioner Welsh Commissioner Liebman Commissioner Ed None 10 To: Date: From: Re: rfr South rMiami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE MEMORANDUM Honorable Mayor and City Commission January 19, 2016 Steven Alexander City Manager Manager's Report Attached are the City's accomplishments for the period covering January 02 -15, 2016 which are hereby submitted for your review prior to the Commission Meeting. If you have any questions please feel free to contact me. Finance: The Auditors are onsite and will be completing their fieldwork during their two weeks at the City. Finance will be extremely busy for the next couple of weeks trying to accommodate and provide the auditors with all of their requests for financial information. Finance continues to hold on the installation of the new upgrade to the City's ONESolution Finance program until the City's New Virtualization server is installed. Finance continues to trouble shoot any issues related to the City's ONESolution finance system. Finance continues to monitor the different department's issues and help correct those matters. Finance continues to update and trouble shoot issues related to the City's website. Finance is in the process of completing the December 2015 budget to actual report and check register. The reports will be available on the City's website and be provided to all department heads for their respective reviews once complete. Finance has completed and submitted the Accounts Payable and Receivable reports for December 31, 2015. Management Information Systems: The County continues revamping all of the City's network circuits to accommodate the new systems IP addresses. Moreover, Miami-Dade County is currently completing the network configuration which includes streamlining the City's phone lines and redesigning the IP Addresses. A current evaluation is being conducted to determine if the City should switch to the County's firewall provider or maintain barracuda. -2 -City Manager's Report to the Commission -January 19, 2016 Finance continues to monitor the Wi-Fi system to make sure connectivity remains steady. Finance has ordered more Wi-Fi antennas, in an effort to have the majority of the downtown pay stations on the City's Wi-Fi. Parking: Parking has installed three new digital mUlti-space pay stations in different areas of the City. Finance expects better customer satisfaction and compliance due to this improvement. Parking continues stripping parking spaces throughout the City which will be converted to paid parking. Moreover, as Parking completes the striping at other certain areas, parking will install parking meter heads. Procurement Division: Living Wage Status: Contacted the City of Miami Beach and had a meaningful discussion. To further the process, scheduled a conference call for the week of 1/18 to discuss their Living Wage Ordinance and to determine their auditing and compliance process for respondents to solicitations where the living wage applies. RFP -Resurfacing Clay Tennis Courts: The RFP was advertised on December 15. A Pre-bid meeting was scheduled January 6 at 10 AM; one vendor was in attendance. Proposals were due on January 14 at 10 AM. One (1) proposal was received and is under evaluation by the Parks. When the evaluation is completed, the award recommendation will be scheduled for an upcoming Commission meeting. ITQ -Fireworks Display: The ITQ for the City's July 4th Fireworks display was issued January 6. The ITQ will close on January 28 at 10 AM. RFP -Parks Security Cameras for the Community Center: The RFP was issued advertised on January 12. A Pre-bid meeting is scheduled January 27 at 10 AM. The RFP will close on February 4 at lOAM. Draft RFP -Concession Stand Management Services: A draft RFP for Concession Stand Management Services was submitted to the City Attorney for review and approval. When the RFP has been approved by the City Attorney, the RFP will be solicited. Appraisal of Inventory Assets: The final inventory asset report was received and has been posted on the City's website. Purchasing Ordinance: Continue working with the City Attorney to complete a draft Purchasing Ordinance. Once completed, the Purchasing Ordinance will be forwarded to the City Manager for approval. The final document will be placed on an upcoming Commission Meeting for approval. -3 -City Manager's Report to the Commission -January 19, 2016 CODE ENFORCEMENT Following are highlights for the City's Code Enforcement Division January 02 -15, 2016: Bi-Weekly Statistics: • Issued 20 Courtesy Civil Infraction Notices (CClNs). • Issued 22 Notices of Civil Infraction (NOCls). • Handled 8 complaints. • Conducted 41 proactive Inspections. • Conducted 33 re-Inspections. • Closed 21 cases. • Removed 26 illegal signs from the City. • Handled 0 graffiti tags. • Reviewed 65 building permits. • Assisted 30 counter walk-ins. *This report reflects two CE officers only. Fines & Fees Collected: Total amount collected through January 31,2016: (Amount will be provided at end month). Local Business Tax Compliance Office: For the period of January 02 -15, 2016 Total number o NEW BTRS ISSUED o NEW LIENS ISSUED o INSPECTIONS CONDUCTED o NEW BTRS REVIEWED Reports, additional items o FL League of Cities Report o Miami Dade County Report o Towing Companies Inspections (30) (08) (77) (18) o Conducted Inspections (new & renewals) Total amount collected $ 8,070.44 $ 930.00 -4 -City Manager's Report to the Commission -January 19, 2016 Special Project(sl performed by the CE Division: • Performed four (4) illegal sign sweeps citywide during the period . • Prepared for the Division's Special Magistrate hearing on January 21, 2016. Police Department for the time period January 4th , 2016 through January 17 th , 2016: Chiefs Office • "Staff Own-A-Zone" program yielded 30 citizen and business contacts throughout the City; • Oral interviews for Communications Officers conducted and background investigations started; • Attended Drug Free Coalition meeting on January 11, 2016; • Background investigations ongoing for Police Officer Positions; • Attended several meetings internally and with the State Attorney's Office to develop a Body Worn Camera policy which reflects current accepted standards; • Conducted interviews with Channel 51 regarding an active burglar captured on security cameras; Uniform Patrol Division • There were a total of 29 arrests, 6 were felony arrests, 14 were misdemeanor arrests, 3 were warrant arrests. 4 of all of the arrests mentioned were narcotics related. • On 1/9/16, 4 subjects were arrested and charged with Strong Armed Robbery after committing a robbery in the 7100 block of SW 62 Ave. They were also charged with Petit Theft after it was discovered that they had stolen beer from the Chevron at SW 72 St and SW 62 Ave before they committed the robbery. • Uniform patrol officers continue to work with CID personnel in conducting undercover burglary/robbery details. Professional Standards Division and Training • Developing CFA training for March; Criminal Investigations Division • CID detectives continue conducting surveillance details at our local parks, roving patrols on city parking garages and municipal parking lots. They continue to keep the Uniform Patrol Division and the public informed on all frequent flyers (felony offenders) in the South Miami area. -5 -City Manager's Report to the Commission -January 19,2016 • CID closed three cases by arrest for retail theft, dealing in stolen property, and fraud. Three frequent flyers were identified. One subject is still pending arrest. • Detectives continue to follow up on vehicle burglaries that are occurring throughout the city. Detectives have located video surveillance of a subject and provided a media release to the public and surrounding jurisdictions in order to identify the subject. Services Division Fleet Management, Records Management, Quarter Master, Property & Evidence Management; • Revised filing system to categorize and efficiently store property and evidence in the Property Room is currently being implemented. • Going through closed cases and sending out certified letters to owners for claiming property. Currently 190 items have been returned to owners since computerized inventory implemented. • Currently 881 items have been destroyed pursuant to Florida State Statue. Since computerized inventory implemented. • Quartermaster module being implemented for better tracking and assignment of police issued equipment. PUBLIC WORKS DEPARTMENT Engineering and Construction Division Twin Lakes Drainage Improvements: Contractor was approved via resolution for Area 1 and 2 of the project. Contractor is expected to begin the work in January 2016. Bus Shelters: A resolution was approved. Comments from the County were received for the shelters along SW 62 AVE. We are addressing these comments by coordinating with the consultant to revise the drawings, and to include additional specifications/ design for an alternative roof option by the engineer, as requested by one of the commissioners. A resolution is being prepared to be presented to' commission. SW 42 ST Design for Roadway and Drainage Improvements: Project is substantially complete. pending thermoplastic striping. SW 43 ST Sidewalk Repair: Work is complete. Swale Trench Repair: Work is complete. SW 78 ST Design for Roadway and Drainage Improvements: Shop drawings were submitted by the contractor for review and approval. The consultant reviewed and approved the shop drawings. Right of Way permit package and MOT was evaluated by PW. Resubmittal of the MOT was received this week. -6 -City Manager's Report to the Commission -January 19, 2016 Citywide Sidewalk Uplift Repairs: The downtown area was completed. Public Works requested for the CRA to be evaluated. A resolution is being prepared to be presented to commission. Sunset Drive Roadway Improvements Ph. V: Milling and resurfacing is complete. Thermoplastic paint is complete. Irrigation system is complete. Patch on left turn lane onto SW 67'h Avenue will be repaired by MDC forces. Road Resurfacing on SW 60 th Place and SW 64th Terrace: Work is completed. Thermoplastic paint is complete. Striping: PW received the resolution from the Clerk on September 4, 2015. A proposal was received for the striping of Sunset Drive, in the downtown area. Striping is complete. Public Works will start to evaluate crosswalks to establish a fee estimate. Median Landscaping along US1: Project being coordinated with FDOT. Attended a meeting with FDOT on June 23, 2015. Pending next submittal from the FDOT consultant. Pinecrest Villas Traffic Calming Design: Comments were received from the County. Submittal of revised plans were provided to the County. Surveying continues in an effort to attain concurrency results for as many traffic calming devices as possible. Twin Lakes & Bird Estates Traffic Calming Design: Miami Dade Public Works approved as noted the set of plans. Resident concurrency is under review by the County. SW 60th Avenue Traffic Calming: A survey was redistributed to the residents for concurrency. As of today, the result of the surveys does not meet the 2/3 required concurrency criteria as per MDC. Mango Terrace Traffic Calming: Contractor was approved in the last commiSSion meeting. Coordinating to issue the Notice to Proceed. Contractor provided work schedule. Preconstruction meeting was held the week of October 19, 2015. Contractor already milled the pavement for the new tables. Pending thermoplastic paint to be applied. Manor Lane Traffic Calming: Project is complete. Street Name Signs: Installation of signs is complete in the downtown area. Contractor provided a fee estimate to replace the blades on SW 74th Street to include "Richard O'Barry". The installation of new signs along Sunset Drive is complete. The next area for the installation of signs was defined South of the Downtown area, between US 1 and SW 57'h Avenue. It has approximately 64 sign assemblies, which are being fabricated. City Welcome Signs: A resolution was approved by commission. The consultant received the Notice to Proceed. Quotes for a survey were requested and provide to the consulting for one of the locations of an entry sign. Sanitary Sewer Master Plan: A resolution was approved by commission. The consultant received the Notice to Proceed. A report was submitted to Public Works. -7 -City Manager's Report to the Commission -January 19, 2016 SW 64th Street: A proposal for an environmental phase study was requested from a consultant. The study is being requested to fulfill the requirement for a grant. A resolution will be presented in a future commission meeting for approval. Street Lights (Cobra Heads) on 67th Street: Pending further instructions. Public Works (Below are completed work orders that go beyond the day to day requests & duties). • Replaced 5 damaged garbage containers as requested by Residents. • Filled 17 Trash Holes with RAP as requested by residents and PW Director. • Repaired 2 pot holes throughout City Streets as reported. • Pressure cleaned sidewalks in the Downtown Area as required. • Installed 1 event banner as requested by Planning & Zoning. • Removed shopping carts from Sunset Drive filled with trash as requested by Police. • Repaired 6 street signs as reported by residents and PW Director. • Pressure cleaned and painted walls on the West entrances to City Hall as requested by PW Director. • Removed countertop from Police Department and placed in PW storage as requested by Police. • Pressure cleaned and painted the exterior walls by Central Services as requested by PW Director. • Obtained three quotes for roof repair at Palmer Park as requested by Parks. • Picked up eleven boxes from the Finance Department and placed them in storage at PW as requested by Finance. • Obtained three quotes for the office door at Dante Fascell requested by Parks. • Installed two exterior lamps on the North wall at Dante Fascell Park as requested by Parks. • Installed and painted a post for parking signage on 41 st Street as requested by CFO. • Installed parking meter numbers and a post for signage on nnd Street West of 59 Ct as requested by CFO. • Replaced two light fixtures in the garage at the Police Department as requested by Police. • Checked voltage levels by the pool area as requested by Parks. • Painted walls on the first floor at the Community Center as requested by Parks. • Removed Holiday Decorations from the Downtown area as requested by PW Director. • Replaced four 4x4 damaged carpet tiles in Commission Chambers as requested by PW Director. • Issued a copy of the handicap restroom key for Commission Suarez at City Hall as requested. • Replaced damage door lock for Commissioner Suarez's office at City Hall as requested. -8 -City Manager's Report to the Commission -January 19, 2016 Gibson-Sether Community Center • Interior paint complete on the 1" floor. Palmer Park • Concession Stand renovation is 60% complete. • Field light repairs scheduled for the week of January 18th _220d. Dante Fascell Park • Project complete: Australian pines and stumps have been removed. • New garbage receptacles and vending machine installed at park. • Received one (1) proposal for resurfacing tennis courts at $40,635. • Installed a new swing gate on west end. • Installed two (2) new outdoor security LED lights to exterior office building. • Demolished interior office. City staff is preparing to install new floor tile, drywall construction, and new windows, ceiling lamps, closet door, office furniture and lockers. • Internal solicitation for outdoor fitness equipment is due Wednesday, January 20th . Murray Park • Field light repairs scheduled for the week of January 18th _220d RECREATION Tennis Operations • The After School Tennis Program features tiny tot, beginner and advanced classes Monday through Saturday. • The After School Tennis Program has generated $24,480 in revenue to date; 115 registered participants. • January Private lessons have generated $2,700 in revenue to date. • 22 participants have registered for Adult Women's Tennis Clinics; $2,640 in revenue to date. -9 -City Manager's Report to the Commission -January 19, 2016 Senior Happenings • On Thursday, January 7'h, seniors had attended a nutrition presentation called "What is Nutritional Status." • On Friday, January 15th , forty (40) seniors received free eye examinations from the Eye Institute. Upcoming ACTIVITIES & EVENTS No activities or events are occurring before Tuesday, February 2, 2016.