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4THE CITY OF PLEASANT LIVING To: FROM: Via: DATE: SUBJECT: BACKGROUND: CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM The Honorable Mayor & Members of the City Commission Steven Alexander, City Manager February 2, 2016 Agenda Item No.fI Quentin Pough, Director of Parks & Recreation A Resolution authorizing the City Manager to waive all special event fees for the MLK Committee to hold its MLK Unity Parade and Remix Festival. The MLK Committee along with the Community Redevelopment Agency (CRA) will be hosting their annual MLK Unity Parade and Remix Festival on Saturday, February 13, 2016 at the Gibson-Bethel Community Center. Every year the MLK Committee along with the CRA host a MLK Unity Parade through South Miami, ending at the Community Center with a MLK Remix. The parade will consist of various marching bands and more. After marching through the historic Marshall Williamson neighborhood, the parade will end at the Gibson-Bethel Community Center where the MLK Remix will kick off with free outdoor arts and crafts, live music and dance, exercise classes, face painting, bounce house, education about Marshall Williamson and other prominent, positive Black American role models. The applicant has completed the special event application and has submitted the necessary notification/petition form signed by homeowners that will be affected by the requested street closure. FUNDS TO BE WAIVED: The applicant is requesting a waiver for all Special Event Application Fees in the amount of $5,912.58. DEPARTMENT AMOUNT POLICE DEPARTMENT $2,200 PUBLIC WORKS DEPARTMENT $985.08 STREET CLOSURE & MOT $1,527.50 PARKING $600 PARKS AND RECREATION DEPARTMENT $600 ATTACHMENTS: Resolution Special Event Application 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 4~ 42 43 44 45 46 47 48 49 50 51 52 53 54 RESOLUTION NO. __________ _ A Resolution authorizing the City Manager to waive all special event fees and cost for the MLK Committee to hold its MLK Unity Parade and Remix Festival. WHEREAS, the MLK Committee is requesting to hosts its MLK Unity Parade through South Miami on Saturday, February 13, 2016 and ending at the Gibson-bethel Community Center for the Remix Festival; and WHEREAS, the applicant has completed the special event application and has submitted the necessary notification/petition form signed by homeowners that will be affected by the requested street closure; and WHEREAS, the applicant is requesting a waiver for the cost of Police in the amount of $2,200; and WHEREAS, the applicant is requesting a waiver for the cost of Public Works services, including additional barricades in the amount of $985.08; and WHEREAS, the applicant is requesting a waiver for the cost of the Murray Park Field Rental in the amount of $600; and WHEREAS, the applicant is requesting a waiver for the cost of the street closure and the MOT fee in the amount of $1,527.50. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager is hereby authorized to permit MLK Committee to hold its MLK Unity Parade through South Miami on Saturday, February 13,2016 and ending at the Gibson-bethel Community Center forthe Remix Festival. Section Z. The City Manager is hereby authorized to waive all special event fees in the amount of $5,313. Section 3. If any section clause, sentence, or phrase of this resolution is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions ofthis resolution. Section 4. This resolution shall become effective immediately upon adoption by vote of the City Commission. PASSED AND ADOPTED this __ day of ____ --', 2016. ATIEST: CITY CLERK READ AND APPROVED AS TO FORM, LANGUAGE, LEGALITY AND EXECUTION THEREOF CITY ATIORNEY APPROVED: MAYOR COMMISSION VOTE: Mayor Stoddard: Vice Mayor Harris: Commissioner Liebman Commissioner Edmond: Commissioner Welsh: SOUTH MIAMI MLK COMMITTEE January 11, 2016 Mr. Steven Alexander South Miami City Hall First Floor 6130 sunset Drive South Miami, FL 33143 Dear Mr. Alexander, I write to you on behalf of the City of South Miami MLK Committee. As you know, we have been working together for several years in an effort to develop events that highlight the accomplishments and contributions of African Americans in our community. These events have been a great opportunity to develop relationships, edify one another and reach out in all directions to overcome past racial barriers. This year, as we prepare for our Black History festivities, we look forward to offering these great events for everyone's enjoyment: • Saturday, February 13, 2016 from 10am-11am-The South Miami Unity Parade will pass through the hIstoric Marshall Williamson Neighborhood. Community members are hard at work developing a line-up of marching bands, sorority and fraternity alumni groups, athletic associations and more in an effort to wow the crowd I . • Satllrday, February 13, 2016 from llam-5pm @ The Gibson Bethel Commllnity Center-The MlK Remix Black History Festival is a free, outdoor arts & culture event featuring live music and dance on stage, edification on Marshall Williamson and· other prominent, positive Black American role models, free exercise classes for kids of all ages including hip-hop, breakdancing, jU-jitsu and karate classes, face-painting, bounce hOLlses, food and more! We want to thank you and the City of South Miami for your continued support in these initiatives. SUMMARY OF EVENT. This section of the permit application is intended to provide the Special Events Permit Committee with an overview of your event Information you provide in this section is public information and may be used in developing the City of South Miami's Calendar of Special Events. Application must be submitted no less than twenty-one (21) days prior to the effective d.ateof the event with all required documents. " , -,~ TYPE OF EVENT:' D Filming D Charity D Festivals D Celebration D Promotion Other: .. mmd ~l ',m .... , NAMEOFEVENn MLK I2QfQdg(,/Un\~~'"pgfac&t. , (f/easenote: wrfts complete mailing address, as well as nama of any buildings andlor parksiapplicabJe) Is this an annual event? 0 No ~ Yes if yes, this is the _ annual event, previous date.,..,.,~~~~. EVENT DATE(S)~ ftb Yt tL~ 13ih , EVENT DAY(S):,~~,~ .......... __ _ ACTU(:;;!~:::,s~~~..:::~." ~:::~~i~ .. ';"m.", ASSEMBLY DATE{S);: ... 1_ .} . m "SETUP/DOWN TIMES~~~/P,m~:c.o~,mJt@9 ANTICIPATED ATTENDANCEf{acO,TOTAL EVENT DURATION:~hrs ml'ns _i: Name", '" .. m. ". Title:, Cell/Phone,:,·,...,,..,, ~ .. ,~."," .... ,=,,~~ .. __ ,,,,,,~~~,,,,=~_~," .:. ';¢L lL .• :"._ ,- 1.16 SUMMARY OF EVENT This section of the permit application is intended to provide the Special Events Permit Committee with an overview of your event. Information you provide in this section is public information and may be used in developing the City of South Miami's Calendar of Special Events. Application must be submitted no less than twenty·one (21) days prior to the effective date of the event with al\ required documents, TYPE OF EVENT: D Filming D Charity G1' Festivals D Celebration D Promotion Other: _'B-L"'Ltu.yu"'Jl .... o.t"-&.R.L,)~'-;-__ _ NAME OF EVENT: MLt\ ~XyS'X' ~Ylt.Q/ , t. ' .,' "-'-' ./.:. _. r I } LOCATION OF EVENT: GIU5SY\ -e,e;lt, e,) . Co MO\Vv1i)q UVI \t,.( (P10 I Sit;) ~el{Aa i Soclh lltQ..YYl (,Ei.. ~~ iY3 (Please note: write complete mailing address, as well as name of any buildings anti/or parks if applicable) Is this an annual event? 0 No [l] Yes if yes, this is the 3 t1I annual event, previous date 1, -1-'i' -( S- EVENT DATE(S): i-I ?>-\lp EVENT DAY(S): Sa,..+LLn:t4j ACTUAL EVENT HOURS: ,\ ~.Ip.m. UNTIL:. 5 a.m.e (Please note: event may not begin earlier then 8 a.m. or end later then 11 p.m. in residential areas, or midnight in commercial areas) ASSEMBLY DATE(S): l-I:;-Il,p SETUP/DOWN TIMES: __ l'-!@)'p,m. 5' a,m.@ ANTICIPATED ATTENDANCE: "fOQ _tpOQTOTAL EVENT DURATION: (p hrs -2!-m'lns Name: \Aurie" \4ili(l Title: ee,"11~< . D \ ft L,,-\-o( Cell/Phone: :3 0) I JY2 C61. J1 Email: \ \fah{\@ brtL,,\che:>£\ .-03 1nIS . I ~\; Name: W~6e$se.{he.( Title: ~m~)C S1ttSt-1i,rtr:~(" Cell/Phone: qO"t. 30y 0\ J to Email: \L be SSeme rQ bm.n ches -\l. D ~ eW4'Se.-rJasse,s ~f bds tofcrNUth6Y1 Q{: WJf\O(Vl\( 5U\IIa'-S, -\-\1c.. -AU Jv\oble, tl-tcLI,"" Vi'll+-' GV-4-ttv~V1'-he\ ~ce-fW-A~ {hl1'Y\ Ar-r S:wtVt; 'oov()ce.-hovse~ '~ool ~ ~ot0Y5. 1·16 APPLICANT/SPONSOR INFORMATION The applicant for the Special Event Permit must be the authorized representative of the organization/business conducting the special event. This person must be available to work with the City's Special Event Permit Committee throughout the permitting process. A professional event org,mizer, or ather representative, may apply for the Special E;vent permit on behalf of the orga~ization/business. NAME OF ORGANIZATION: ADDRESS OF ORGANIZATION: ______ -===-_________ ~ OFFICE TELEPHONE: 305"; /(4:7.--8?.-CT PRES. PHONE: ?o,). 302..1'-tCb SEC. PHONE: ~()S-. '142-. ~'LIJ FAX: _~==-____ _ SECRETARY: LaUnf; ~"'Q EMAIL: W_Wd\l~ 7Z(Q)ya)1<Q:J. COVVl EMAIL:\Wf\@ b~e&-PI. ~!3 If the organization is a len ant and/or renler of the evenllocatian, please have Ihe property owner complete the following: D Applicant/Organization owns the event location D I give permission for the Applicant/Organization to use my property. Comments: -------------------------------------~------ Property Owner's Name: ____________ Phone: _________ _ Property Owner's Address: Property Owner's Signature:~ __________ '___ Date: ________ _ ~ Notary Signature: 2-16 EVENT FEE otmsrtOAAAtRE .. " _ :","_"ji,' -m :.:~~ ~_~,.~;: .. :. ,_.,' • ---0'--."--, -----0.'-_ -,," '··"";',c"" " '" PQlJCE; DEPARTMENT _~J -'; ~s 1" . . 2, 3,,~ NO o o ii' Will your event obstruct the normal flow of traffic? Do you expect thfi;l tQtalattendance for your event to be over 150 people at anyone given time? o Will you be requesting the use of Extra-Duty Police Officers? If yes, how many __ (Please note: if you answer\ld NO, to this question off·duty officers can still be assigned to your IIvent at a cost to you if deemed necessary) If NO, please describe why the event will not have a significant impact on the sl:lrrounding public street$ and/or property area. ~ -,"",',--" .. , . . P.UB. I.JC.W ... ORK.S .•.. _"' ... _ ....•. ".; ... _ .... _ """-__ ~ __ --:;-"),g"-'" "T1.""\.:.: YES NO 4'~ 0 5.,~ 0 o Will your event interfere with any public right-of"way, such as roads, sidewalks, alley, etc.? . , Will your event require any full and/of partial road closures? If yes, please complete the Right-of-Way Application. (Please note: anyright.of·way closures will require at least one off.duty officer and public works employee.,) Will your event require the use of barricades? If yes: how many .m . . .. . ..if·what type .. '.. • • ...._. _'. m."-, .. , ,,_ (Please note: all plibic right.of·wayclosures must have approved barricades) o Would you like the City to provide you with barricades for you event, at a cost? If yes: how many.. .. '" 8. 0 ~ Will you be applying for a Pole Banner? Please describe your plans for the cleanup and removal of recyclable goods, waste and garbage during and after your event. . , pg. pg. See Spe,cial Fee Schedule for cost 3-16 ·ii P~NNING AND;WNING YES NO 9,.~ o Are you confident that your event is in the City of South Miami limits? (Please note: that it Is the sole responsibility of the applicant to ascertain the location Is within the city's limit. You may call the Planning & Zoning department at (305) 663·6326 if you have anyqueslion(s).) 10, 0 U Will you be hanging any pannersover public streets? If yes, please '7""'. complete the Hanging Banner Application. 11 (Please note: that all requests for banner over public streets must be reviewed and approved by the City Commission, Which meets only twice a month.) Haveyou notified the event location neighbors about Your event? anner oviH Street Applioanlpg.1 rSee'SpecialEvent Fee Schedule for GO$t detail ... PABKINGDlVl$ION ~-"'-----¥$ .. ,"::.,,,.'--,-'-'---'~--'" '- YES NO 12.,~ 0 13.,~ 0 14. 0 ~ Parking Meter Rental Applic~nt Pli 13 /See Spec/al'E'i/ern Fe~Sdhlllfule foj (;0$1 detail CODE .ENfOBGEM5tH , -& YES NO 15, $ 0 Will you be having any music and/or loud sounds during your event? 16) 0 ~ Will your event be starting before 8 a.m.? 1 le; 'g" Will your event end after 11 p.m. on a weekdayand/or 12 a,m. weekend? Will this event take place in any of the South Miami City parks? (Please note: A rentlll fee will be applicable if a City Pllrk Is being utilized. Reservations are made through the Parks & Recreation Department (305) 668· 7232). 19, \9tL CJ Will this event require the use of any Parks equipment or staff? -_ ... ,,', ,,:.'" 4·16 .J: '0 SectipnJ v' When marking any public street, curb and/or right-of.wllY no permanent marking substance may be used. All marking agents must be removed immediately alter the completion of the event. ., v' Barricade.s shall require an additional ren~1 fee established by the Public Works Department if a City Sponsored Event. If not sponsored by the City, then you must rent barricades through a barricade company. v' No pegs, stakes, or anchoring devices shall be driven into the concrete, asphalt, or City hardened rlght-of- way. v' Map of route Qf site plan of the schE1duled event including all stations and descriptions of activities. v' Any temporary cover for stations such as a canopy shall be flame retardant and applicant shall provide v' f,i,uf Of;~?~,"~~ .. ifi~~!~;. ... '''''.' ... i ... ·· •. ·." ... "".".'. "j'IiO.'.'.' ........ lin" '. "' .. ""''''''.'''. """' ............... t;! ., ...................... '1lJ·.· ......... ' .: .. , '""".'. ~ .. ' ............. ' ... '''.' .. ' Ll.· .. =-. . ... . "'~.'!'!£!!uw~'h~".·JW,~ "'1.;;'CI",,~ am", !hW ....... 'i'!!!i!\!l __ 'oJ,Ull~"'· .. £Yo.,,~li!f:l<, v' 72 hour notioe given to all merchants whose street would be closed. .... . ...... ... PI~'l!;e init~al,.~,~,~ .:; . i Sf:'1c;tion II , :_-u; '-$ --2 . .'" , v' In the event of a parade, a permit from the South Miami Poliye Department must be obtained. v' If Police service fortraffic andlor crow<;l control is required, arrangements will be made through the City of South Miami for off-duty Police officers. The Police Department will determine the number change on a v' average hourly rate for 125 Barricades for one (1) day usage is approximately $80.00. PI!!;!$e initial :1: & .. .. SectiQ.nJ II ... f-;,;;;:;:;;;;;;-;'vote of approval (one-month in advance) by the City Commission will be required for large . .;!Deposit of Six Hundred Dollars ($600.00) to delray cost of litter clean-up, must accompany application, plus a permit fee cil$60.00. If clean-up is not required, deposit may be refunded. The litter deposit may differ depending upon the. event. 100.00 will be retained by the City as an Administrative processing fee the $600.00 depClslt). approved by the City, ./ Public Works -Thesverage hourly rates are approximate $40.00 per non-supervising employee, per hour, and $45.00 for supervising employee, per hour. Please initial i. t? &: = -~ .. ,.&!. --.- 7-16 \ .... _--._--- ~ .'g\IS!o \.. _____ .J.. ___ .. _;_._ .. _ ;:;u ~ I t-l .I::>- ~ ~ ~ & ~ ~ 10 '" ~ f 0171.9 3! L6LS "C C 0 • ~ ~ (---~-----l ! I i--._. r I , i~1 1 ~r--'- SITE PLAN/SKETCH A map of the event site is required and should indicate event layout with proposed attractions, recommended street closures, parade or runlwalk routes, etc. Please draw you map on the space provided below, or attach your map to the application upon submittal. The following must be identified and labeled: . L Event Site (label streets, building, etc.) 3. Canopi~s, tents, stages 5. Fencing/Barricades x-x-x 2. Routes (races, parades, etc.) -+ -+ -+ 4. Restroom facilities R._ .. <h..Off duty police officers P 7. First aid facilities + :i,-"-;--"""'-'l-' -=-----~------ 8. Parking Area PA , .. i Terv-t ,r'.' "~.~, Q ",'1 2:) lei Jt::.> _L ..J------~"'TT-~·~---:>!;;·-:c"'·-·-J -~·I------.-~ c:) ce·;:; i~ ('<::' '""'l I "0' i , ) I (>~()'-' ) I :/ ! I" I L_~ i I \ \ , 1 I ) 5-16 NOTIFICATION I PEITII0N Event Name lAllL ~~J~' iliorxh-, Event Date s.J <I I t;;,\ ~S~ We, the undersigned businesses and/o residents, have been notified of street closures associated with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also aware that this response may not effect this application being approved or disapproved. Disapproved 0 Disapproved Disapproved 'Ap~lrovf~d rzf Disapproved Disapproved 0 IAmlrovl"d~rOVed IAp~lrovf~d rj Disapproved 'Ap~lrovl~d §-Disapproved IAmlrovl.d 0 Disapproved 0 173il -S. W, (:1 ct. 6-16 :INDEMNIFICATION AGREEMENT THIS AGREEMENT ("Agreement") is entered into by and between AAll[ Coromi-lke, ("Applicant"), and the City of South Miami ("Cily") on the date on which the last of the Parties executes this Agreement. RECITALS WHERE1}S, the Applicant has submitted a Special Event Permit Application to the City fur (event title) lh{ "AIL ,ym'll/.-&\cuk-l..\tsh)(~ R'shV6Uat -tnt ~I\'SM ~eJ C/)'Mmul\'~kc( (location) on (date(s) ~lv~G.v\ Ii b 13 11"ollQ . ("SpecialEvent"); and WHEREAS, pursuant to of the City's Code and the City's Special EV/n.,:Jtegulations, the Applicant must execute an indenmification and hold harmless agreement protecting the City from any and all claims which may arise out of the Special Event. NOW, TIIEREFORE, in consideration of the matters recited above, the mutoal covenants set forth herein, and other good consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows: I. The above recitals are true and correct. 2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and assigns, haonless from and against any and all such claims, suits, actions, damages, or causes of action arising as a result of the Special Event, or of the condition of the site on which the Special Event is held including any personal injury or loss of life, or damage to or loss of property, and from and against any costs, attorney's fees, expenses or liabilities incurred in and abont the defense or settlement of any claims,and the investigation thereof 3. Perinits for Special Events must be on event site at all times. 4. No Street shall be closed without authorization from the City of Sonth Miami Public Works Depanment and Police Department. 5. Traffic shall be maintained in accordance with Florida Depanment of Transportation (FOOT), Miami-Dade Connty standards and any additional requirements by the City of South Miami Public Works Department and Police Department 6. Event areas sball be restored to equal or better condition than 11Iey were befure 11Ie event started. 7. If all restoration worlds not performed within 30 days of work completion, the City of South Miami Public Works Department may restore the event area and charge 11Ie applicant for the cost of restoration pins a minimum of 15% for administrative fee and any additional incidental fees. 8. Applicant must pay all fees priorto.the start of their event(s). 9. Applicahts that receive approval for their event more than 11Iirty (30) days in advance shall notify 1he City of South Miami Special EventlMarketing Coordinator at least forty-eight (48) hours prior to start of11leir event. 10. Any damage to private property shall be restored to its original condition or better and as accepted by 11Ie Owner. IN WI1NESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its duly authorized signatory(ies) on the date set forth below and notarized. ~Nll \4b{\ APPL"4r SIGNATURE Subscribed and sworn before me, this tI--\ t"k-day of \ C\ vL IJOL( 'i 1..D \ 4 a Notary Public in and for "'" l CM'I'I.I -~ Coun , S te Aoy, cI. !£ Sign if~"""1;~~\ CAROLINA SOLA l~,"~:;) MY COMMISSION #FF131213 \:!'~~'OFf'$'-' EXPIRES June 10, 2018 " .. ,,,,,., (407) 398.0te3 FloridaNotaryService.com 8-16 APPLIC NT'S TITLE l-\Y-ll.s> DATE: DATE: II \ '-\ 1\ It, CITY OF SOUTH MIAMI POLICE DEPARTMENT 6130 Sunset Drive, South Miami, Fl33143 (305) 663-6301 Extra-Duty Poli~e Officers Application SOu.tll Mhunl FlorId .. A pOlice officer for employment that is indigenous to their law enforcement authority commonly referred to as "Extra-Duty" employment. The following policies and procedures must confonm in order to schedule a police officer for employment on a temporary or infrequent basis: » The South Miami Police Department shall be the final authority in determining the minimum number of officers required to police a particular event If more than three officers are hired, a supervisor must also be hired. The City Manager Office and South Miami Police Department wHi determine the supervisor to officer ratio for larger events. » The Applicant will be required to COmpensate the assigned officer for a minimum of three (3) hours even if the event Is of a shorter duration. Currently the rate for Extra-Duty Police Officer is $40 per hour &$50 per hour for Supervising Officer, plus a $3.00 charge for radio usage for each officer. » The Applicant must compensate the officer(s) for their services at least one (1) day prior to the start of the scheduled event that the officer(s) will be assigned to. No monetary payment will be accepted. No payment by exchange of goods or services is acceptable. » If, during a scheduled event, the Applicant determines that he/she needs to extend the time an oflicer(s) works at the assignment, the Applicant shall compensate officer(s) for a full hour worked if the Officer(s) works for more than 20 minutes anellor less 59 minutes beyond the regularly scheduled time of the event » Applicant must notify of a cancellation request of an OIf-Duty Police Officer forty-eight (48) hours prior to the scheduled date of service. Failure to do so will require the Applicant to compensate the assigned officer for a minimum of three (3) hours. APPLICANT INFORMATION Applicant Name Business/Organization Address City State Zip Code Phone Number Fax Number \ ~f) @ b¥7U\che.s~\ -()® E-Mail - EVENT INFORMATION Lf1Uflf/ blII/\ &'Y.1lf2-.fU=7 \Is+clItd & • O~t~.:>n(fgrerso~~ . Cellular Number . Type of Event Uk\( eeml~!Qd:; llishnj ~\ Gl~ ~dWJ &vvnU'1I~h---=--,"Y5"7-:;O-;---,:::/"';"=:O-,,,:-O_ Name of Event _ Event Location -'-'t Anticipated Attendance ",,', , I acknowledge a ept financial responsibilities to pay all costs and fees associated with this \equest form prior to the service date{s}: .:--_._ __ -It.-It, Applicant's Signature Date FOROFFICIE USES ONLY: 0 APPROVED AS PRESENTED [~ DENnED 0 APPROVED WITH CONDITION NO. Office: ______ :x: NO. Radio: :x: NO. Hours COMMENT: _~ _____________ ~-___________ _ POLICE DEPARTMENT --=E-:st:-im-a-:ted-:1,-;;;;';~====;;;I SIGNATURE DATE Total Cost ... $;.... _____ 11.._ 11-16 CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT' 4795 SW 75 'h Avenue,Miami, FI 33155 (305) 668-7205 Fax (305) 668-7208 Application to Conduct A Special Event Function on Public Right-of-W.ay :'00' NOTE: ALL FIELDS SHALL BE FILLED. No action can be taken on this application until all questions have been answered. As set forth in Ordinance No. 21-09-2013; temporary full roaClway and sidewalk closure (NO SINGLE LANE ROADWAY CLOSURE PERMITTED) for special events, eight (8) hours max. Schedule of fees is attached. Use blank paper if you need additional wrtting space. PLEASE PRINT clearly, except for signature. Contact Information: 1 AI.¥-(\wm ,\\-e e, l D.u{Je, .. ~f\ Authorized Representative Name Business/Organization Name 3'3143 Business/Organization Address City _~3"""o,-",:J:. 'l1..f2., nO Phone Number - Fax Number Event Information: Event Name MuLo ~I& 81act t\is~ k.sti val I DV\\'!\f Parade-. Project Location __ QJ1sro ~rlVlel CoMfY)UI\I~CmV '" " , Event Date(s) i-10-llu EventDay(s) Type of Event __ Event Start Time __ IL ~/ pm) Event End Time 6 (am.€!J> AntiCipated Attendance 4$0 -l,p 00 Event Setup Time 'J ~ / pm) Breakdown Time ~ (am '@j) Total Duration (include setup) (P \1\1.5 . I HEREBY REQUEST A PERMIT FOR THE FOLLOWING: Anticipated effects on vehicular and pedestrian trafflc during Project Maintenance of traffic provisions are specific (include sketch if necessary): -\-0 clDse oW -\Vie CC9MVYI\!v)\~ ~ F\l.t~IO+ beJwUi\ JtUV)-4:piY\ The following documents have been submitted with this permit application: 5a'Site plan I sketch of even!. Clearly define boundaries and linear foot of road closures. o Maintenance of Traffic (MOT) for vehicular and pedestrian traffic during even!. "In Signing this application, I understand that separate City and/or County permits may be required for this project. Furthermore, I am aware that I am responsible for ensuring that the project is completed in accordance wah the plans and specifications as stipulated in the permft approval condftions. As well as acknowledge that any right-of-way closures will require at least one off-duty officer, public works employee and barr/cades." WVrJe .. ~i') PRINT NAME APPLICANT SIGNATURE DATE NOTARY SIGNATURE FOR OFFICE USES ONLY: Permit No: -------- Approvedl -0 By Date c Permit Fee Comments Disapproved 0 u 12-16 CITY OF SOUTH MIAMI SPECIAL EVENTS/MARKETING DIVISION· 5800 SW 66 Street, South Miami, FI33143 (305) 663-6319 Fax (305) 658-7388 Special Events Clean-Up Deposit Ref~nd Request Application .2:00Jl In order to receive your clean-up deposit, (or a pOi1ion thereof), you must complete and return this fonn to the Special Events / Marketing Division, no. sooner than twenty-four (24) hours after your event. The Deposit of Six Hundred Dollars ($600.CO) is to defray cost of lilter clean-up. If clean-up is not required and your event occurs without any city damages and/or costly Issues, $500 of your deposit may be refunded back to you. A 5100.00 non-refyndable administrative fee will be deducted from the $600.00 deposit. Event Day(s) ~ Event End a.m. Type of Event £~17I/td Event Name Event Location Event Date(s) Event Start Time c!W -l-,-I __ p.m. Time 5 e Total Duration _-",~,-h,-",-~,---_ Tolhe·b~·0f.yiiu~lini>Wledge; ~---,' .-, ',,'--;. -,-'--'<-'"""--"~"'-,-~"-,:~"",-,, did you utilize services of the Cfty of South Miami for cleah-up? were unscheduled Police Officer called out to your event? were there any damages to any city and/or privaie property? have you paid all the required fees associated to your event? i o o ······· . .::NQ .. ,,';,,:U o o o o Comments, problems and/or suggestions (ifany}:, __________________ _ If Refund Request Application is approved, would you like the payment to be: MailCheck 0 Refund to: [J (Full Name &----------~-------------------- Mail Address): "In signing this application, I understand that Refunds will not be processed untllthis form has been completed and signed off by deSignated City Departments. If any cost incurred is outstanding, it will be deducted from deposit and that I will be held responsible for any overages." Applicant's Signature Date L u: FOR OFFICE USES ONLY: Police Department _______________ Date APprovedO Denied o Amount Due: "'$ ___ _ Public Works Dep. Date Approved 0 Denied 0 Amount Due: "'$ ___ _ Parks & Recreation Date Approved 0 Denied 0 Amount Due: "'$'-__ _ Code Enforcement Date ApprovedO Denied 0 Amount Due: "'$'-__ _ Planning & Zoning Date APprovedO Denied 0 Amount Due: ,,$'-__ _ Parking Division Date APprovedO Denie<!.OAmountDue:."'$'-__ _ FINANCE DEPARTMENT USE ONLY: D Return !lepos~ed D Return Portion 0 outstanding ll.lance Total Amount Deposited:,,$'-______ Date: Amount of Service Rendered:,,$'-______ _ Total Amount Returned: $ Date: Total Amount Owned:..:$'-______ _ Finance Department Authorized Signature: Date: . , , CITY MANAGER OFFICE USES ONLY: Review & Final Approval City Manager Authorized Signature: __ ,, __________ ., ____ Date: ______ ,_ 17-16 MLK Remix 2016 Schedule of Performances llam-DJ Smoov 11:30am-Opening Ceremony (stage 2) 12pm-1pm Ike & Val Woods, Blues Performance 1pm-Nu Breed (Out Loud Artistry) Dance Performance (stage 2) 1:30-2:30pm-Deep Fried Funk Band 2:30-3pm-Dedications Dance (stage 2) 3pm-4pm-Jahfe Reggae Band 4-4:30-YCDT Dance Performance (stage 2) MIAMI-DADE COUNTY FEE WAIVER/IN-KIND SERVICES APPLICATION COUNTY FEE WAIVERS OR IN-KIND SERVICES REQUESTED THROUGH THIS PROCESS ARE NOT EFFECTIVE UNTIL APPROVED BY ACTION OF THE BOARD OF COUNTY COMMISSIONERS PURSUANT TO THE MIAMI-DADE COUNTY HOME RULE CHARTER Please complete the following form and submit completed form along with requested materials, if applicable, to: Office of Management and Budget 111 NW. 1.1 Street, Suite 2200 Miami, FL 33128 Phone: (305) 375-5143 Fax: (305) 375-5168 Type of Event/Application (select one of the following): o District Event -Event of minimal impact related to specific commission district (Complete questions 1-7, sign and date; copy will be submitted to the appropriate District Commissioner within two days of receipt of application.) o Small Event -Event of minimal impact not necessarily related to a specific commission district. (Complete questions 1-7, sign and date.) iii' Speci~1 Event' -Event with expected attendance of less than 5,000 with localized impact limited to an individual community or municipality (Complete questions 1-12, sign, date and submit form no later than 60 days prior to event date.) o Major Event' -Large Event with expected attendance of over 5,000 or significant probabilily of protests, controversy, violence or vandalism (Complete questions 1-12, sign, date and submit form no later than 120 days prior to event date.) "Note: Event budget must be included for "Special" and "Major" event types." Commissioner sponsoring event '/-tAil e( SM~1.-. 1. Full legal name olthe requesting organization: ~ru\'\A lCJ,m r M j;"K tl71n vYVl \tU 2. Applicant status: (Select one of the choices below) o o Not-For-Profit or Tax Exempt For-Profit .i Local Government or Public Ent~ + Other (specify): 60 {I\ } 01 1 3. Name and contact information for single point of contact (address, phone, fax, e-mail address, etc.): _____ ~ ____ _ ~4~ UiM'li t. bIll SVV 9i'fl\-j1 , gil.ilh:IAt~ I fL 331'{3 3Df: J<.1-'1. 8'l.-1'J t\a;~\'\I\W b(cvt\t.Vtes{:\.ovj 4. Specify fee waiver or in-kind service requested (quantify, if applicable): ~ \Nt aJ~ r~yU(sh{,; lAb-( oR 0.. sm1f . ' rDJ<' MIAMI-DADE COUNTY FEE WAIVER/IN-KIND SERVICES APPLICATION Page 2 5. 6. Please select ALL that apply to event: Economic Development: Event supports vitality or growth of the local economy YouthlEducation: Event benefits youth of any age and/or offers educational benefits HeaHh and Social Services: Event supports health-related causes and/or social programs or institutions that improve quality of life within the community 7. Arts and Culture: Event supports music, theatre, literature, art or culture Environmental: Event benefits environmental concerns or promotes conservation Sports and Athletics: Event supports/promotes organized sports or recreational participation 8. Descrip~on of reg·onal or local impact: _ff"~'--L./'--.\P'------""-~~J+-L-"-"l4-_-,-M"-,--,\"",-}L.J....::.....IR--",,e"-c(\,-,-1":~=f'$-=:·:........ __ {\ 'I. 9. Daily/hourly event schedule, including set-up and breakdown schedule (attach event calendar, if applicable): o..,*",a.h:J MIAMI·DADE COUNTY FEE WAIVER/IN·KIND SERVICES APPLICATION Page 3 10. Detailed description of event venues (map or schematic of event venues, access points, surrounding roadways and traffic flow diagrams, if applicable): _~Q;~~,,-' ~d1=--,' -=(..::c4l'-.-' ___________________ _ 11. Expected number of pa icipants and estimated attendance (per day, if applicable): VI.) 1\: eNft.ck tJDQ -I 00 l(M-e,,~t~s ~ 12. Itemized budget, including total event budget, total budget of host organization, if applicable, and total commitment of resources (attach additional pages as needed):._-"();,,,~_· -"o..=ckC'-'---"J"" \--______________________ _ ade in this application are true and correct. t -tJ -loll Date 1.( e of Authorized Representative .(i1 S ~'M·······.··.·· .· ••. OUtrl :.···.·.laml tHE CI'lY]:lF PlllA5ANTLlVlNG Public WQrk$ Department Evmt CostE'stimate Nali1.of~:entt ( MJ.K.iBli.J!iJdilfUuil:y Pal'l{(}lj{ .ll)V4lJltDat!) (",l $awWIlY1 Fe'bt1lary13.l014. MateIJpJs: Pu.l1lic WQtl<\$F~$ &, Mat~dal~ Equipment:· Barticaaea{Upto WO p.etd@') .$125.00 $85,00 Valdes. Yvette From: Sent: To: Subject: Hello Yvette, Marenco, Carlos Thursday, January 21, 2016 11:45 AM Valdes, Yvette RE: Special Event Cost Estimate -Das Renn Treffen, Volksblast and MLK Unity Parade and Remix Here are the total cost for eilch application. -Das Renn Treffen A total of 59 parking spaces at $25 per space equals a total of $1,475.00 per day. -Volksblast A total of 59 parking spaces at $25 per space equals a total of $1,475.00 per day . .'-, . A total of 24 parking meters will be affected the day ofthe parade at $25 per meter equals a total of$600.00 per day. Let me know if you need anything else. Carlos Marenco Parking Operations Manager From: Villdes, Yvette Sent: Wednesday, January 20, 2016 10:44 AM To: John Reese; Egues, Michelle; Aguiar, Jesus; Marenco, Carlos; Martinez, Grizel Cc: Landa, Rene; Kelly Barket; Corbin, Larry P. Subject: RE: Special Event Cost Estimate -Das Renn Treffen, Volksblast and MLK Unity Parade and Remix Good Morning All! I am extremely sorry for the short notice but I was just handed these applications and need to create a Resolution and Memo for the February 2, 2016 Commission Meeting for the Das Renn Treffen, the Volksblast and the MLK Unity Parade and Remix Events. Please review the applications attached and the sections that apply to you and provide me with a Cost Estimate for each event, if possible by the end of the business day today. A Special Events Handbook and Changes are being made regarding the necessary time frame needed to submit a special event applications. Your time and help with this is greatly appreciated, should you have any additional questions or concerns please let me know. Thank you and have a great day! 1 .'t ~ \ { I I- ."...,......,.. ..... ......--.,'> .0' ,I ~ i 'i ' Valdes. Yvette From: Aguiar, Jesus Sent: To: Monday, January 25, 2016 12:03 PM Valdes, Yvette Cc: Subject: Corbin, Larry P.; Fata, Louis; Landa, Rene RE: Special Events Here are the following cost estimates: Porshe Show-One Supervisor @ $50.00 X 1 1 Hours = $550.00 Four Officers @ $40.00 X llHours = $440.00 X 4 = $1,760.00 Police Department Total = $2,310.00 Yolks-Blast -One Supervisor @ $50.00 X IlHours = $550.00 2 Officers @ $40.00 X IlHours = $880.00 1 Officer @$40.00X 07 Hours =$ $280.00 Police Department Total = $1,710.00 Mtl\{m~!jI:4:\rh-$2,200.00 (This is an overtime event therefore, the rates are different for each person.) I'm going based on last year's numbers. We have not received a raised so I figure they are pretty accurate. ef2itJllbmimt d§SllS -4JlIiar Administrative Bureau South Miami Police Department 6130 Sunset Drive South Miami, Florida 33143 Tel: 305-663-6309 Cell: 305-890-4766 iaguiar@southmiamifl.gov From: Valdes, Yvette Sent: Monday, January 25, 20169:52 AM To: Aguiar, Jesus Subject: Special Events Please call me when you get a chance. Thank you! Yvette E. Valdes Special Events Coordinator City of South Miami 5800 SW 66th St. 1