Res No 023-16-14578RESOLUTION NO. 023-16-14578
A Resolution authorizing the City Manager to waive all special event fees and cost for the
MLK Committee to hold its MLK Unity Parade and Remix Festival.
WHEREAS, the MLK Committee is requesting to hosts its MLK Unity Parade through South Miami on
Saturday, February 13, 2016 and ending at the Gibson-bethel Community Center for the Remix Festival; and
WHEREAS, the applicant is requesting a waiver for the cost of Police in the amount of $2,200; and
WHEREAS, the applicant is requesting a waiver for the cost of Public Works services, including
additional barricades in the amount of $985.08; and
WHEREAS, the applicant is requesting a waiver for the cost of the Murray Park Field Rental in the
amount of $600; and
WHEREAS, the applicant is requesting a waiver for the cost of the street closure and the MOT fee in
the amount of $1,528.50
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA:
Section 1. The City Manager is hereby authorized to permit MLK Committee to hold its MLK Unity
Parade through South Miami on Saturday, February 13, 2016 and ending at the Gibson-bethel Community
Center for the Remix Festival.
Section 2. The City Manager is hereby authorized to waive all special event fees in the amount of
$§,ala. $5,000 and that it be in in-kind services.
Section 3. If any section clause, sentence, or phrase of this resolution is for any reason held
invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of
the remaining portions of this resolution.
Section 4. This resolution shall become effective immediately upon adoption by vote of the City
Commission.
PASSED AND ADOPTED this 2nd day of February, 2016.
~ -~~ CITY CLERK .I
APPROVED: .;l{JprL~
MAYOR
COMMISSION VOTE: 3-2
Mayor Stoddard: Yea
Vice Mayor Harris: Nay
Commissioner Liebman: Yea
Commissioner Edmond: Nay
Commissioner Welsh: Yea
~ Soutn'Miami
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
THE dTY OF PLEASANT liVING
To:
FROM:
Via:
DATE:
SUBJECT:
BACKGROUND:
The Honorable Mayor & Members of the City Commission
Steven Alexander, City Manager
Quentin Pough, Director of Parks & Recreation J I
February 2, 2016 Agenda Item NO.rT __
A Resolution authorizing the City Manager to waive all special event fees for
the MLK Committee to hold its MLK Unity Parade and Remix Festival.
The MLK Committee along with the Community Redevelopment Agency
(CRA) will be hosting their annual MLK Unity Parade and Remix Festival on
Saturday, February 13, 2016 at the Gibson-Bethel Community Center.
Every year th~ MLK Committee along with the CRA host a MLK Unity Parade
through South Miami, ending at the Community Center with a MlK Remix.
The parade will consist of various marching bands and more.
After marching through the historic Marshall Williamson neighborhood, the
parade will end at the Gibson-Bethel Community Center where the MLK
Remix will kick off with free outdoor arts and crafts, live music and dance,
exercise classes, face painting, bounce house, education about Marshall
Williamson and other prominent, positive Black American role models.
The applicant has completed the special event application and has
submitted the' necessary notification/petition form Signed by homeowners
that will be affected by the requested street closure.
FUNDS TO BE WAIVED: The applicant is requesting a waiver for all Special Event Application Fees in
the amount of $5,912.58.
DEPARTMENT AMOUNT
POLICE DEPARTMENT $2,200
PUBLIC WORKS DEPARTMENT $985.08
STREE} CLOSURE & MOT $1,527.50
PARKING $600
PARKS AND RECREATION DEPARTMENT $600
ATTACHMENTS: Resolution
Special Event Application
, "
"SOUTH MIAMI MLK COMMfITEE
January U, 2016
Mr. Steven Alexander
South Miami City Hall
First Floor
6130 Sunset Drive
SoUth· Miami, FL 33143 "
pear Mr. Alexander,
I write to you on behalf of the City of South Miami MLK Committee. As you know, we have been
working together for several years In an effort to develop events that highlight the a~complishments and
contributions of African Americans in our community. These events have been a great opportunity to
develop relationships, edify"one another and reach out in all directions to overcome past racial barriers.
This Year, as we prepare for oqr Black History festivities, we look forward to offering these great events
for everyone's enjoyment:
• Saturday, February 13~ ~016 from loam .. l1arn-The South Miami Unity Parade will pass
through the historic Marshall Williamson Neighborhood. Community members are hard at work
developing a line·up of marching bands, sorority and fraternity alumni groups, athletic
" associations and more in an effort to WOW the crowd I . "
• Saturday, February la, 2016 from :l1am--Spm " The Gibson Bethel Community Center:' The
MLK Remix Black History Festlvalls a free, outdoor arts & culture event featuring five music and
dance on s~ge, edification on MarshaU Wilitamson and' other prominent, positive Black
American role models;. free exercise classes for kids of all ages including hip--hop, breakdancing,
ju·j;tsu and karate classes, face--painting, bounce houses, food and more!
We want to thank you and the City of South Miami for your contInued support in these initiatives.
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TJ;iis !~ti~h 'of'iJl$ p~r:n!t,~pp.tleati.~ I~.fr...~~~~ect to prq.Vidett:le,·S.pe.ciat Events Rermit e.ommitteewith,.an overVieW of your
E!ye.f.jt If.I,fOrrn.¢fp.n YOtJ p.rov~~ in. ,thi~ ~ee6~.n i~ p~b'iQ 'i!'Jfor1l!~.tipf;l _and _,.may. be us~ in, developing the City· Qf -South
MiamrliO C~f~n~,lilr pf' Sp.flc~1 I?V:~hl$._· Appti~_tior[l must be subfi1:ittSd' no lass than twenty-one (211 days prior to the
. ~~:eQat~~flb~ avelltWi~~U~uir~d~Ym~Qt$_: . ; "
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Is this an annuaJ event? 'D'~' ~Ye.$ (f y'~s., thiftJi$'the, •.. _j\\nl1~I~e.nt pr~~b1Jsdat~:..~."" ... ,. _~_ .~-.f,.
~t!TQA\l'I'!(SllI, If.hr;l,~J6:!f:l .'_"" ..• ElIENT DAY{S~~. • ._,. .." ,
ACTUAL EVENT HOUR$;: . ,. .'.". ,a.m.lpJri. ~:{$rri .. t.~ F-~"" ~,~~, to .•. 0 -., ... .,a,m.lp;~ (~~ no~:·s,VBfJl-m~Y lJOt·~. 'e 0 .;. ~"liJ:~~p"'aterthen 111);!t); in r.esldentiSrsre8ii·: ljlg.rlJj,ca~;QJararea~)
ASSEMBLY DAT.e{s.~j ... ok -I. lI.. j~ .:t:.:.> • .;_ •. ~&UPJD,OW.N'TI.ME$~~/I).m.~.mJ®
~~t.j¢lpAl'~DAtti$ND1\~C~t,lad) .. , .. ,TOTAL EVENT-DURATION.: ~bra ..... ,mins
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SUMMARY OF EVENT
This section of the permit application is intended to provide the Special Events Permit Committee with an overview of your
. event. Information you provide ill this section is public infomiation and maybe used in developing the City of South
Miami's Calendar of Special Events. Application must be submitted no less than twenty-one (21) day! prior to the
effective date of the event with all required documents.
TYPE OF EVENT: 0 Filming D Charity ~ Festivals 0 Celebration
o Promotion Other: J?amotl.; .
",A h {)I'\ ,1\1\' '(7) cu:.., r>d. () J ... NAMEOFEVENT:M~ ~~,~ ~'4CAl6 II .. '·· ;' "L-.!. "~'L, _. r .,) -
LOCATION OF EVENT: . b\l>SN\ -Sk41;,t) . CofY\O\v()i)q &vdt.(
. {,10\ SW ~ flea. t South tltO-Vrl LJL ~~ I Y-3
. (PIe8se note: write complete mailing address, as weD as name of any buRdings an&or p81fcs if appHcable)
Is this an annual event? 0 No 0 Yes if yes, this is the ? r7\ annual event, previous date 1, -k ¥' -( S-
EVENrDATE{S): i~\?>-\(P . EVENT.DAY(S): ~ala:J
ACTUAL EVENT HOURS: ,\ ~Jp.m. UNTIL:. ... 5"... ... . am.t@)
(Please note: event may not begin ·eBifter then a 8.m. or eOO later then 11 p.m. in residentia/ateaS, or midnight in commercial areas)
ASSEMBLY DATE(S):. 2 -I~-'l,p SETUP/DOWN TIMES:. _1..,.::..... ~p.m. '5 a.m.1@})
ANTICIPATED ATTENDANCE: 500 ..JgOQTOTAL EVENT DURATION: . (P his Lmins
Name:· we,'6esse-the,r .
nle: &"'~)( ~~£. D,rt[.lur
CelVPhone: qotf) 30y Q \ 1 (p
Email: \lbe5semerG?brn.n c.h~S -\1. {)-5
. The applicant for the Special Event Permit must be the authorized representative of the organizatici~usiness·conducting
the special event This person must be available to work with the CIty's Special Event Permit Committee throughout the
permitting process. A professional event org;;triizer. or other representative, may apply for the Special ~vent permit on
behalf of the organization/business.· .
»
.-ADDRESS OF ORGANIZATION: ... ~~------~--~~~~--~------~-------
OFFICE TELEPHONE: 305: .-1wz,. 82.(7 FAX: __ ~~~*~. __________ _
PRESIDE:NT:~~MLJ Jh~ 5 SECRETARY: LaVO!; ~~O .. . ,. .
ADDRESS: (! M1'O:Ji-t ~~m 1.!31t, SIN 'Yiih f!we.
. . ~. __ ~_33.',+3 .
PRES. PHONE: ~O~. 202'1y-Q)
'. .' . -. ..
SEC. PHONE: ~bS-. '1$. ~IJ
EMAIL: ~--lA.idh~ 72(Q)'1~Q::), ~
EMAIL: ... La.h(\.@~es-t2l. ~
If the organization is a tenant and/or renter of the event location. ptease have the property owner complete the f·nJ :Inwirln~
o Applicant/Organization owns the event location
D I give pennission for the Applicant/Organization to use my property .
. Commenm: ___________________ ~------------------~----~
Property Owner's Name: . _________ ~ _______ Phone: ______________ __
Property Owner's Address:
Property Owner's Signature: _'__ ______________ --'--__ ____ Date: ----------------» Notary
Signature:
2-16
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Will y.ourevent op~truptth,~ norma.l ft~w oHraffic?
00. ¥~iU ~Xj)~ctthi 1f~tal;-attenclal3eef~r your ev~t tq b~Qver1 SO people
at any,~n~. giV~fit~~'
Will~ou be reqQe$ting the .~~ af ~i"~iDiiI~¥Pelice.Offirers? If yes,.
hew'many_._ (PIease'note'. ify.ou a~TtdNO(tcHhis Qliestlon-off-duty
officers can still be,asSlgr(,dte yb(fr ~v~nt ~t a cgst lQ you if ~~Q~ed :necessary)
IfND,-plep$e c;i~~qrib~ wby the'evEhrtwitJ: not naVe,s ~i~nift~.nt hl;lPJ~~ an the
sJ,:JrrQ\4!ldtns, Wv~ficstr-ee~~ anglCwpro.p~rt)"area
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Will your event iatel1er,e withan.y,pub~ic,rjghl .. t\:)f~wa,y,,_$Udha~ roadS,
_ slcJeWalks .• aUey, ete/P -
Wlllybureverit tequire any fujI a~d/of parti,~1 r~~<iI_ ¢IOSQres? lfyes.
)~Je~se c,;Klni~lete,th:e ~lsht~of~WaY'APj'i)~licatlon~' -_. __ .
,(P.lu~t"dt~:~a:B'-ri_,j~~ ¢tO$qt.~ wlll r~Uir.'8 at~ I,~t one ~ff.dU'ty offic,r
-8IltIR-ublfe wor~$ eJitPJoy"!f
6~~.· .. :~ ~DwiJI you't event r~~ir~tbe us~ 131 b~trio~e$? ~f yes; how-many
.' F ._,'ff\whattype,r -. ~
7.~ (Pl@~~eiOti: all~lipie righl"of~wijy,GlIiSiiiiSmus'fhav'8pprovetf barrica~es)
DW~!4fd YQU li~~ tne,i(;itVti;> provJg~ ¥Pu W·ith barriCades for you event, at a
col;lt? '-If yes: hoW m~ny, --5'0+"'_' ,~:
8; [j ~. Will you be aPplyin9 for ; 'P01~ ~~~n~r? . _
PI~a,$~ ges.ori~ your plans for the cleanup aQd rern9val ofrepyel~bl~ 990ds, waste
and. gali>ag$ d4fiJ;]ganllf C!Ut~r ¥ourevent. . -_ . ._-r
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See S~c;a.1 SventFee' Sc!heclu:/f' for C9~tdet{H1
3-16
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rJ-A.NN!~£ANOlQN'Nq "
.Q.".J ,="",,,"""'-,-',e .'e '. ,_ ,".' _',: '," YES NO '
a~J~.·' [] Are you confident that yoq,r eve.p.t~!S in th~ Clty of -South Miamiliniits? ~ ~e~se note: that it Is 'the$ote retpon$1bUity Qfth~ appJican~ to ascertain the
.-lOCJ.ti~.l$ withi6 the oity's limit Yeu ~~yqai.ltb~Pl;i~ning & Zoning :department
~t :(aO&).663,;.63~ if)'ou;hav~'anYiquestio.n(s;).) .
)vlW!U you be h~ngim~:a~Y';b~l)lner$~~erpUbne ,streets? If yes, please \~ eomplete the Hangm9 8~nr,1~r AppJI~tWn.
(Please:11oteHhatatJ requests ;f~r ban."(tr ov~np,!ilblicstreets,:mustbe reviewed
,ant'ilapprov.ed b~; the'.City'Commi$.siol), whichrheitil ontytWice 8 cnionth.)
.. 0, H$ve yot,J no~fflec;ifhe.'e\lent I:ocatle,fl nejghbQf$·,:2ab~J..lt YQltre.vent?
,.~ -_ .... --. ... --• o':.-!,.o. . . • ... • _ •• _. ~ "." •• ,:--_~...., -_ • _" • • :
o Will ypu berenting"ar'lj Clty ;pa(~ng rn~ter$? ijyesl,how many,
,,(F'!ease note: that if'You are elosin9:or"f.n.teJf~d"gwitl(aoy nght;'Q.f"waY,~\l""""f"""'· ._""" .. ='
'ililelu.de.,;parkll1gm~t'ii you are requiredtoipaytb.e rn.~~~r f.~ ~s weua
13" ~ CJ O.o,you have enf;)ugh.Qn-$it~ p!#King to aec:emmoca$t~ YQLjr event?
-t4., l;] ~'WiII'YOUf,-eventinvQJv.etfie Y~:0f,a $linfte andklr:Slternate,paf'king
parffinfJ~'~1~~:~!JpP!ic~~t;g.1gm~~~m;fit,p~=ih~l~lh~t,~~~i2I"-
, I
YES NO
15. ~ "0 'Will you be having any rmt~lH~ndlpr ~ud sounds dur~l1g your ~vent?
16~ 0 ~ WiN y:our event be starting before a'a.m.?
17',; ~ ~ \; V¥JJI your event endaftef 11 p.In. o.Qa we,ekday and/Qr 12.a,rn.
w~~-enQ?
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,19. \¢..
VVillfhls evel1U~ke plate in any of the Soulh Miami CiWpark$? -
(Pjeise r:toJ:e: J\,reot~·teewU1 beapp,)iCable ifa City PaI!< 1$ being ~tiliz~.
Reservations are made through 'the P.t~& Reorea6onDepartme"t(305)668~
7232)~ ,
WHHhis event require th,~ use of any ParKs equJpmerytor st~ff?
4-16
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.,/ ~n m.arkin,g any publA:: ·Sttee~~ cl,lrb a~lof ris~t~f"W~.¥,!,0,;p!,!W,anent mar-king substance may be used,.
1M! m.arkiJllg agents must· be remO'\led rmmedii:ltelY aftet1l'l.~ \Wf)")pletlplil aftheeverit . ,
. ./ Barricades shall teguli'ean.addltlbnalr.en~IJ~e'$~tjn$h~.(j Qy1he·f.lJ.iblic War'l(s Department ifcaCtty
Sponsored Event Wool $ppn·$or.ed 6y·th'$Ctty, ~11~riYQU must-rent barricades through abamcade
company. , " ..
./ No'pe!lls; stakes. or a'nb1:l(:lrjhgq~vjc.es .$h~1! be drlvlijlnirit!1l :tne· C9.ncreta, asphalt,or City harden~ rt~ht-of ..
way;
./ MaP'<!lf route"Qr' site plan-of thIH;ic~UJ~d ~vei1tin~l,Jding '~II stations ,and descrjptions·ofactiv~ies,
./ AfflJ teJTIper.$ry.c@.yer:fP.rs1atici~s 'eu.~n as,~ ~~ll~Y shQ11 b~ flame.r::etardl'Ult-aAdapplicantshall provide'
P.'fOOfof stich oertificate. . : ~~-~!~~~--~-. y 7'l he.ur notioe''Siyen loaH' rnelbt$mswhe~e str~.~tWQ.Ul be elosed. .
~~-~~. ~";~;';.i.~·:~~'-':·' ._., .... T' · .... ··11100 i. .. _ ..... _.:.t.; . .:I~a~e 1~~J:":~~~~J::;~::'::~:i~
SectionJl
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~ tll.tIle·event of a'pcirael~,
" 1f Pelioe 'serVice fBr'tta:ffie;·an(~7C!lr··cri!!lWd
. SOllth."Miarrti Poll~':D.elOSf'iltri'JEu!JtJFor UI',"",UIlV
nwnbera.1~on~~~~;;ii~~;;Iid;;;~~
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:~~~~~W:l~~~~~~~~!!u. ~q defray cost stUtter ole~n .. uJl; must a~panyapplicatjor.t,
~1~i;'ifJ.l:,lp,· .' not requ~ed; deposit may:be. r.efun!Oied. 'fhe litter d~~it m~y
. will bl!! ·retainerl by theCityasai'l Administrative processing fee
li!ver~gehoutly r~~$are.ClIPproxim?te $.40~OOper.o()n-supePJising employee, per hour.
for sMRerJlslng employee, pethQur. . . ...
Ple"$" initial~t(d3c.
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SIrE "PLAN/SKEtCH
A map of the event site is required aitd should" indicate event layoUt with proposed attractions, recommended
street closures, parade "or nmlwalk routes, etc. Please draw you map on the space provided below, or attach
your map to the application upon submittal. The following must be identified and labeled:
L Event Site "(label streets, building. etc.) 3. Canopi~, tents. stages S. FencinglBmicades x-x-x
2. Routes (races, parades, etc.) ~ ~ ~ 4. Restroom facilities R 6. Off duty police officers P
I" r-=== 1 ..a-_-----==.",~...;..r----..;.....;..""jE::~~~J~~j Stage 1-"
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NO'IIFlCAnON I PEIIII0N . '. I . .
Event Name: . M w...., ~'IllV, lllindL Event Date: ~. 1,-\ ~ -I /P
. . '. t\ a., 1'Y\'c -S pm
We,the undersigned businesses and/o residents.· have been notified of street closures associated
with the event noted about on said date, and hereby agree or disagree lathe closure(s). We are also
aware that this response may not effect this application being approved or disapproved. .
Disapproved 0
'ADI)rOVi~ r:zf Disapproved
Uln.vnv,"'" ~roved
J>.nnr,n""," E:3 Disapproved D
.Il.nnr,nuAl'l ~pprOVed
IADPr'OveQ 0 Disapproved
173() So W, /3 ct.
6-16
lND~CATION A<i.REHMENT
TIllS AGREEMENT ("Agreement") is entered into byanq between AALk:.. Coromihe ...
("Applicant"), and the City of South Miami ("'CiW') on the date on which the last of the Parties executes this Agreement. .
. RECITALS
~, the Applicant has submitted a Special Event Pennit App~cation to the City for (event title)
.1",,(. Ml¥=-flem'''I-< &\adt-l.\sht~ }fsbvtM .at :tnt &t,\'Stwl ~d Cpmmut\I~~{ (location) on
(date(s» W~~ 13 j iOU, . ("SpecialEveDt"); and WHEREAS, pursuant to of the City's Code and the
City's Special Ev lations, the Applicant must execute an indemnification and hold harmless agreement protecting
the City:from any and all claims which may arise oUt oftbe Special Event
NOW, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other good·
consideration the receipt and sufficiency of Which is hereby acknowledged, the Parties hereby agree as follows:
1. The abQve recitals are true and correct.
2. Applicant agrees to indemnify. defend and hold the City, its officers, affiliates. employees, successors and assigns,
barmless from and against any and all such claims, suits, actions, damages, or causes of action arising as a result of
the Special EVent, or of the condition of the site on which the Special Event is held im:luding any personal·iIgury or
loss oflife, or dainage to or loss ofproperty, and from and agajnst any costs, attorney's fees. expenses or liabillties
incurred in and about the defense or settlement of any cIainiS, .and the investigation thereof
3. PerDrlts for Special Events must be on event site at all times.
4. No Street shall be closed wi1hout authorization from the City of South Miami Public Works Department arid Po.!ice
Departmeirt. .
5. Tniffic sball be maint3ined in accordance with Florida Department of Transportation (FOOT), Miami-Dade Colinty
standards and any additionaI requlrements by the City of South Miami Public WorkS Department and Police
Department
6. Event areas shall be restored to equal or better condition than they were befure the event started.
7. Iran ~ worl< is not performed within 30 days ofworkcomp1etion, the City of South
Miami Public .works Department may restore the event area and charge1he applicant for the cost of restoration
plus a minimUm of 15% for administrative fee and any additional incideDtal fees.
8. Applicimt must pay all fees priorto.the start of their event(s).
9. Applica1lts that receive approval for their event more than thirty (30) days in advance shall notify the City of South
Miami Special EventIMarlreting Coordinator at least forty-eight (48) hours prior to start oftheirewnt.
10. Any damage to private property sball be restored to its original condition or beUer and as accepted by the Owner.
IN WITNESS WHEREOF. each of the parties hereto has caused this Agreement to be executed and sealed by its duly authorized
signatory(ies) on the date set forth below·and notarized.
~(lt-\<an{\
APPll T SIGNATURE
Subscribed and sworn before m~ !Jis
lL-\~dayof . \C\.Ovo..r¥ L.U\~a
Notary Public in and fot "AJ ~j -~
Coun .5 te Aoy, c\ Ii:
S~nl~~~~~~~~ __ -,
,.~~~ .. ". /itel:~~\ CAROLINA SOLA
t~,.,.&~J MY COMMISSION #FF131213
··~:'f..er.(..f.··· EXPIRES June 10, 2018
;4071 398·01153 . FloridBNotaryServlce.com
8-16
APPLIC rs TITLE \ -,L.f-, l.P
DATE:
. ,
".' ,
. :,!:,,'
CITY OF SOUTH MIAMI POLICE DEPARTMENT
6130 Sunset Drive. South Miami, Fl33143 (305) 663-6301 .
I· Extra-Duty PoliJ:e Officers
Application .:&001
A police officer for employment that is indigenous to their law enforcement authority commonly referred to as "Extra-Duty"
employment The following policies and procedures must conform in order to schedule a police officer for employment on a
. temporasy or infrequent basis:
» The South Miami Police Deparbnent shall be the final authority in ~etermining th~ minimum number of officers required to police a
particular event If more than three officers are hired, a supervisor must also be hired. The City Manager Office and South Miami
Police DeparII1\eIIt Will detennine the supeTVisor·to ofIicet ratio for larger events:
> The AppfJC8Rt wiD be req~ to compenSate the assigned ofIlcer for.a minimum of three (3) hours even if the event Is of a shorter
duration. Currently the rate for Extra-Duty Police Officer is $40 per hour & .$50 per hour for Supervising OfIicer, plus a $3.00 charge for
radio usage for each oflicer.·
» The AppUcant must compensate the ofIicer(s) for their services at least one {1} day prior to the start of the scheduled event that the
officer(s) will be assigned to. No roonetary payment will be accepted. No P.8Yffi6Ilt by exchange of goods or services Is acceptable.
> If, during a scheduled event, the Applicant detern1ines that heJshe needs to extend the time an otIicer(s) works at the assignment, the
ApplIcant shaH compensate offIcer{s) for a full hour worked if the OIIicer(s) works for more than 20 minutes and/or less 59 minutes
beyofld the regularly scheduled time'of the event .
» Applicant must notify of a cance\lation request of an Off-Duty Police Officer forty-eight (48) hours pTior to the scheduled date of service.
Failure to do so Win require the Appllcarit to compensate t!te assigned officer for a minimum of three (3) hours.
APPLICANT INFORMATION
BUSIness/organization Name Applicant Name
Business/Organization Address City State . Zip Code
1P5:, 'ILf'l... £"Z.-I]
Phone Number·· F~ ·Number
. . \ k.aV\t) @. bml\che.sf\ . ()® ..
.E';Maii . ..
EVENT INFORMATION. ...... .. . ... . ..
I acknowl8dg. a~fi~ial respoJl$ibilities ~.Pa, all costs and fees associated with this ~fonn prk,rtothe ~ce date(.~
.; ~. I-\~\l, ..
Applicant's Signature . .. Date ... . ..
fOR OFf:)CE,USES ONLY: ·O~PPROVEOAS PRESENTE.D 0 DENIED 0 APPROVED WITH CONDITIO·N
NO. Office: .:x: NO. Radio: .:x: NO. Hours
.4'
COMMENT: _--'-__
POLICE DEPARTMENT ~----------:----~---------:::E~&ti:-m~at~ed~[;;::;;':;:;===;;;;;;;r
SIGNATURE DATE Total Cost ' .. p _____ .&.;
11-16
CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT-
4795 SIN 75th Avenue •. Miami, Fl33155 (305) 668-7205 Fax (305) 668-7208
Application to Conduct A Special Event Function on
. Public Right-of-W~y
SouLb Miami
JI" t ct rid I!'.
"ft*"jC '1Hi~
~OOJ
NOTE: ALL FIELDS SHAlL BE.FILLED. No action can be taken on this application until all questions have been answered~ As set forth
in Ordinance No. 21-09-2013; temporary full roooway and sidewalk closure (NO SINGLE LANE ROADWAY CLOSURE PERMITTED) for
special events. eight (8) hours max. Schedule of fees is attached. Use blank paper If you need additional writing space. PLEASE PRINT
clearly, except for signature. .
Contact Information:
1!lX, Ctrn\ro\~ t
. Business/Organization Name
Businessldrganlzatlon Address
30"-: '1 '1'2. h"2tJ
. phone Number
City -
Fax Number
Authorized Representative Name
33143
. Event Information:
Event Name . ~ f-ynl& ~~ thoh>~ Rstl VtJ L DnH"\f Pa f aola-.
Project Location .. (?;f~~ ~l Commuf.\l1i, .~-kA '.. . ."
Event Date(s) 1-, ?>-l\.g Event Day(sl Type of Event _---'-"'--_---'-'-..,.....:..._-'--~
Event Start Time __ . 1L <ti}! pm) Event End Time '5 (am 8 AntiCIpated Attendance ':ISO. -Lo 00 ..
Event Setup Time 1 ®! pm) Breakdown Time.. . ~ (amI@) Total Duration (include setup)(p \1\(5
. I HEREBY REQUEST A PERMIT FOR THE FOLLOWING:
AntIcIpaIad effects on vehlcular and pedestrian tramc during project Maintenance of traffic provisions are specific (IncIutIe sketch ifll8C8SSaly~ .
.-tt, dose. oW =fu e CfJlVlmuv\ ,~ .~ p\LtZJ 1,* be.:hue.li\ ](UY) -4:ptr\
The following documents have been submitted with this permit application:
51Site plan I sketch of event Clearly define boundaries and linear foot of road closures.
o Maintenance of Traffic (MOT) for vehicular and pedestrian traffic during event
"In signing this application, I understand that sepatate City and/or County pannits may be required for this project. Furthermore, I am awate that I am
responsible for ensuring that the project Is completed in accordance with the plans and specifications as stipulated in the pennft approval conditions. As
. well as acknowledge that any right-of-way cloS/J1"9s wHll9CJuire at least one off-duty officer, public works employee and barricades. ~
kwn~ ~t')
PRINT NAME . APPLICANT SIGNATURE DATE
NOTARY SIGNATURE
FOR OFFICE USES ONLY: Permit No: --------
Approvedl -d
By Date e Permit Fee Comments Disapproved 0
(J
12-16
,
! t-
CITY OF SOUTH MIAMI
SPECIAL EVENTSIMARKETING DIVISION·
5800 SW 66 Street, South Miami. Fl33i43 (305) 663-6319 Fax (lO5) 668-7388
Special Events Clean-Up Oeposit
R~nd Request Application
Sou .. " ~lalDl
FlorIda _.Od fiTfi;
·'%002
In order to receive your clean-up deposit, (or a portion thereof). you must complete and retum this form to the Special Events I
Marketing Division. no. sooner than twen1y-four (24) hours after your event 11\e Deposit of Six Hundred DoUars ($600.00) is to defray
cost of Jitter clean-up. If clean-up is not required and your event occurs without any city damaaes and/or costly Issues. $500 of your
deposit may be refunded back to you. A 1100.00 non..mundable administrative fee will be deducted from the $600.00 deposit
k~l~-\(o EventDay(s) ~ Type of Event '~, vaj
Event Name
Event Location
Event Date(s).
Event Start
Time
~ Event End a.m. II p.m.'. Time 5 ~ Total Duration _~",-. ....:..h....::...~ __
t~~~~~~~~=%'~;;'''I;;?~~i(bD~::';'''Y(.:,;:
were unscheduled Police Officer called out to your event?
were there any damages to any City and/or private property? 0 0
have you paid all the required fees associated to your event? o D
Comments, problems and/or suggestions (ifany}: ___________ ~----_
If Refund Request Application is approved, would you like the payment to be: MailCheck 0 o
Refund to:
(Full Name & ~~---------'"---------'--------------
Mail Address):
"'n Signing this application, , understand that Refunds will not be processed until this form has been completed and .signed
off by designated City Departments. If any cost incurred is outstanding, it will be deducted from deposit and that I will be
held responsible for any overages."
Applicant's Signature Date
FOR OFFICE USES ONLY:
Ai '"
Police Department _______ -------Date ApprovedD Denied o Amount Due: "",$ __ _
PubliC Works Dep. Date Approved 0 Denied D Amount Due: .;,.$ __ _
Parks & Recreation Date Approved D Denied D Amount Due: ..;<.$ __ _
Code Enforcement Date ApprovedD Denied 0 Amount Due: ~$ __ _
Planning & Zoning. Date Approved 0 Denied D Amount Due: ,z.$_-,--_
Parking Division Date Approved ~ied..D Amount Due: . ..:t;$....,..-__
FINANCE DEPARTMENT USE ONL Y: CJRetU~Dep.os~D Return P~rtion.D ~ ikJance
Total Amount Deposited: ",$,--______ Date: ______ ~ Amount of Service Rendered:""$_......;.. ____ _
Total Amount Returned: $ Date: Total Amount Owned: $
-----------~
Finance Department Autflorized Signature: ___ ~------_----_ Date:
CITY MANAGER OFFICE USES ONI.. Y: ReView & FinaiApproval
City Manager Authorized Signature: Date: ----------_.-.-._-
17-16
MLK Remix 2016 Schedule Of Performances
11am-DJ Smoov
11:30am-Opening Ceremony (stage 2)
12pm-lpm Ike & Val Woods, Blues Performance
lpm-Nu Breed (Out Loud Artistry) Dance Performance (stage 2)
1:3D-2:30pm-Deep Fried Funk Band
2:30-3pm-Dedications Dance (stage 2)
3pm-4pm-Jahfe Reggae Band
4-4:30-YCDT Dance Performance (stage 2)
MIAMI-DADE COUNTY
FEE WAIVER/IN·KIND SERVICES APPLICATION
COUNTY FEE WAIVERS OR IN-KIND SERVICES REQUESTED THROUGH THIS PROCESS ARE NOT EFFECTIVE UNTIL APPROVED BY
ACTION OF THE BOARD OF COUNTY COMMISSIONERS PURSUANT TO THE MIAMI-DADE COUNTY HOME RULE CHARTER
Please complete the following form and submit completed form along with requested materials, if applicable, to:
Office of Management and Budget
111 N.W. 1&1 Stmet, Suite 2200
Miami, FL 33128
Type of Event/Application (select one of the following):
Phone:. (305) 375-5143
Fax: (305) 375-5168
Q District Event -Event of mlnimal impact related to specific commission district (Complete questions 1-7, sign and date; copy will be
submitted to the appropriate District Commissioner within two days of receipt of application.)
o Small Event -Event of minimal impact not necessarily related to a specific commission district. (Complete questions 1-7, sign and
date.) .
'iif Speci~1 Event~· Event with expected attendance of less than 5,000 with localized impact limited to an indiVidual community or
municipality (Complete questions 1-12, sign, date and submit form no later than 60 days prior to event date.)
o Major Evenr -Large Event with expected attendance of over 5,000 or significant probability of protests, controversy, violence or
vandafism (Complete questions 1-12, sign, date and submit form no later than 120 days· prior to event date.)
.. Note: Event budget must be included for "Special" and "Major" event types."
CooJnissioner~ event jo,',i t( 'S-M:ff
1. Full legal name of the requesting organization: ~\A 1 am ( )J\ tJ< tftl1\ ¥n1·\tU
2. Applicant status: (Select one of the choices below)
Q
o
Not-For..proflt or Tax Exempt
For-Profit
.i Other (specify): Cto {I\ . fl' I.ocal Govem_ or Pub6c EnIi~ ·kt
3. Name and contact information for single point of contact (address, phone, fax, e-mail address, etc.): _-'-__ ~ ____ _
1e~v..k .
4. Specify fee waiver or in-kind service requested (quantify, if applicable): ~
Wt c.tf!-r~sbl"l) IAhl o£ IL ~'i . ,(1)jY
MIAMI-DADE COUNTY
FEE WANERIIN-KJND SERVICES APPLICATION
Page 2
6. Please select ALL that apply to event:
Economic Development Event supports vitality or growth olthe local economy
YouthlEducation: Event benefits youth of any age and/or offers educational benefits
HeaHh and Social Services: Event supports health-related causes and/or social programs or institutions that improve quality
. of life within the community . .
Arts and Culture: Event supports music, theatre, literature, art or culture
Environmental: Event benefits Emvironmental concerns or promotes conservation
Sports and Athletics: Event supports/promotes organized sports or recreational participation
9. Dailylhourly event schedule, including set-up and breakdown schedule (attach event calendar, If applicable): ~~
MIAMI-DADE COUNTY
FEE WAIVERIIN-KIND SERVICES APPLICAnON
Page 3
10. Detailed description of event venues (map or schematic of event venues, access points, sulTOunding roadways and traffic flow diagrams, if
applicable): _=Q;:-A+tt..:....::. =cL1"'---=-t..._tf-.:.,· ___________________ _
12. Itemized budget, including total event budget, total budget of tlost organization, if applicable, and total commitment of resources (attach
additional pages as needed): ~*{,\.C.k.J .--~~~~~~,--------------------------------------------
ade in this application are true and correct.
of Authorized Representative
t -tJ -2011
Date !,,(
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(.I.\€B)l~~·P~~!f
s._.)!jFe~1~~"'4
P.tib:1L,. '\Vi~ '6 .. ~ &. U __ "';;'«'f._, _ .. _._.it.lo.~ ~J..~~ .:r~ .... ~y",~~~,,~ ~!§~.
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Valdes, Yvette
From:
Sent
To:
Subject:
Hello Yvette,
Marenco, Carlos
Thursday, January 21, 2016 11:45 AM
Valdes, Yvette
RE: Special Event Cost Estimate -Oas Renn Treffen, Volksblast and MLK Unity'Parade
and Remix
Here are the total cost fore~ch application;
-Cas Renn Treffen
A total of 59 parking spaces at $25 per space equals a total of $1,475.00 per day.
-Volksblast
Atotal of 59 parking spaces at $25 per space equals a total of $1,475.00 per day. . '.~' ...
(o~{:~~~;I),~,f~at¢
A total of24 parking'meters will b~ affected the day ofthe parade at $25 per meter equals a total of ,$600,00 per day .
. '
Let me know if you need anything else.
Carlos Marenco
Parking Operations Manager
From: Valdes, Yvette
Sent: Wednesday, January 20 t 201610:44 AM
To: John Reese; EguestMithellej Aguiar, Jesus; Marenco, Carlos; Martinez, Grizel
Cc: Landa, Rene; Kelly Barket; Corblnt Larry P. ' "
Subject: RE: Special Event Cost Estimate ~ Oas Renn Treffen, Volksblast and MLK Unity Parade and Remix
, ,
" Go~d Morning All!
I am extremely sony for the short notice but I was just handed these applications and need to create a Resolution and
Memo for the February 2, 2016 Commission Meeting for the Das Renn Treffen, the Volksblast and the MlK Unity Parade
and RemixEvents. Please review the applications attached and the sections that apply to you and provide me with a
Cost Estimate for each event, if possible by the end of the business day today. '
A Special Events Handbook and Changes are being made regarding the necessary time frame needed to submit a special
event applications. '
Your time and help with this is greatly appreciated, should you have any additional questions or concerns please Jet me
know.
Thank you and have a great dayl
1
, . !
f
.,
Valdes, Yvett~
From: Aguiar, Jesus
Sent:
To:
Monday, January 25. 2016 12:03 PM
Valdes, Yvette
Cc:
Subject:
Corbin, Larry P.; Fata, Louis; Landa, Rene
RE: Special Events
Here are the following cost estimates:
Porshe Show..; One Supervisor @ $50.00 X I1Hours = $550.00
Four Officers @ $40.00 X llHours = $440.00 X 4 = $1,760.00
Police Departlnent Total = $2,310.00 .
Yolks-Blast -Qpe Supervisor @ $50.00 X I1Hours = $550.00
2 Officers @ $40.00 X I1Hours = $880.00
1 Officer @ $40.00 X 07 Hours =$ $280.00
Police Department Total = $1,710~OO .
'!&B.li~-$2,200.00 (This is an overtime event therefore, the rates are different for each
person.) I'm going based on last year's numbers. We have not received a raised so I figure they
are pretty accurate.
~d"4piar
Administrative Bureau
South Miami Police Department
6130 SUnset Drive
South Miami, Florida 33143
Tel: 305~663-6309
. Cell: 305-890-4766
iaquiarOsouthmiamlfl.gov
From: Valdes, Yvette .
sent: Monday, January 25,20169:52 AM
To: Aguiar, Jesus
SUbject: Special Events
Please call me when you get a chance.
Thank youl
Yvette E. Valdes
Special Events Coordinator
City of South Miami
5800 SW 66th· St.
1