KELLY JANITORIAL SYSTEMS, INC.
TABLE OF CONTENTS
Title Page
Letter of intent
C. Qualification and Experience
-General Information and procedures
-Relevant experience of key personnel, similar
governments projects, resume of Principals and regional offices.
- Currents and past performance related to the managing and operating of similar contracts .
D. Organization Chart
E.
Work load and financial Statement
F. Equipment and Supplies
G. Star-up Plan, time frame, number of qualified staff
H. Forms:
Non-Collusion Affidavit
Public enrity Crimes and conflict of Interest
Drug Free Workplace
Acknowledge of Conformance with Osha standards
List of proposed subcontractors and principal suppliers
Indemnifica
tion and Insurance Documents
Price Proposal Sheet
Addendums of the bid.
J. 3 References
K. Financial Statements
KELLY JANITORIAL SYSTEMS, INC.
2130 SW 94 Court, Miami, FL 33165
Tel. 305-978-2656 Fax: 305-220-0633
Contact person: Luisa Alonso
Email: kelly@kellyJanitorial.com
JANITORIAL SERVICES
BID RFP
PW 2012-8-01
To be open: 08/24/2012 at 10.00 AM
KELLY JANITORIAL SYSTEMS, INC.
2130 SW 94 CT. MIAMI, FL 33165
Tel. (305) 978-2656
Fax: (305)220-0633
08/23/2012
Steven Kulick, C.P.M.
Purchasing Manager/Central Services
City
of South Miami
6130 Sunset Drive
South Miami, Fl 33143
skulick@southmiamifl.gov
Letter of interest
Dear Mr. Kulick:
We are pleased to present our proposal for
the Janitorial Maintenance of the facilities included in the BID RFP#PW-2012-0/-01
We believe experience, supervision and viable labor force, combined with a strong management team,
make up the key ingredients for a successful janitorial service.
I personally invite you to spend a few minutes reviewing the enclosed material. It shall help you provide a clear understanding
of our company and how you too could have the best quality cleaning.
KELLY JANITORIAl is committed to perform the job according with the scope of services given with proffesionalismin
order to meet and surpass the City’s espectations.
Thank you for your consideration and the opportunity to provide these services to you and your organization.
Cordially,
Luisa
Alonso-
President- Authorized to make representation for the firm.
Kelly Janitorial Systems, Inc.
(305)978-2656
1(800)988-6534
Kelly@kellyjanitorial.com
Website: kellyjanitorial.com
GENERAL INFORMATION AND PROCEDURES
High quality service does not come by accident. KELLY JANITORIAL is a distinctive service centered organization that has set high quality
as our GOAL. We work continuously and tirelessly toward that goal.
QUALITY INSPECTIONS: Your account executive will perform unannounced inspections at different times of the day.
This practice assure KELLY JANITORIAL'S high standards and encourages feedback from our customers.
RULES AND REGULATIONS: It is understood that KELLY JANITORIAL'S personnel shall comply
with any building rules and that the aforementioned schedule may vary from time(s) to time(s), according to the needs of CUSTOMER.
EQUIPMENT AND SUPPLIES: As per our contract agreement,
KELLY JANITORIAL will furnish equipment and labor.
COMMUNICATIONS:We work when you work. - So we will always be available when you need us. KELLY JANITORIAL is able to assist you
with any cleaning matters 24 hours a day.
The following days are statutory holidays in which KELLY JANITORIAL shall not be obligated to perform any service; New Years Day, Memorial
Day, Fourth of July, Labor Day, Thanksgiving Day, and Christmas Day. Upon three(3) days written notice by building KELLY JANITORIAL will perform services on said days at use (2) times
the normal daily rate.
RELEVANT EXPERIENCE and Qualifications of KEY PERSONNEL OF KELLY JANITORIAL, SIMILAR Governments projects, RESUME OF PRINCIPALS.
Kelly Janitorial Systems, Inc. is a Florida Corporation
since 1997.
The Principals, Luisa Alonso & Fernando Ascenso have an extended experience for more than 25 years, not only in Florida but in New York, Connecticut & New Jersey. The owners
managed accounts in New York City such as the MARRIOT and SHERATON HOTELS in the tri-state area.
In 1997 Fernando Ascenso and Luisa Alonso moved to Florida and they opened their own
business: KELLY JANITORIAL SYSTEMS, INC in Miami, Florida and bought TRIDON CLEANING CONTRACTORS, and since them, they have managed both companies succesfully. We are proud to describe
our excellent accounts:
CITY OF AVENTURA
BAL HARBOUR VILLAGE HALL
GOLDEN BEACH
PALMETTO BAY
CITY OF HOLLYWOOD
FLORIDA TURNPIKE ENTERPRISES 3 Buildings
ONE TURNBERRY PLACE Building
with 110000 square footage of cleaning space Client for12 years
TURBERRY PLAZA BUILDING. Building with more than 1000000 s/f of cleaning space. Client for 10 years.
Our experience
with Government facilities are extensive. We are very similar with departments such as: City Halls, Police Departments, Community Centers, Dispatcher Department, Parks, Schools.
KELLY
JANITORIAL has the BEST reputation in the industry, not only for the personalized attention the owners give to each of one of our customers but for the proffesionalism, know-how of the
industry, courtesy and reliabilty.
Experience, QUALIFICATION, currents and PAST projects including more than 3 contracts similar with this bid.
KELLY JANITORIAL SYSTEMS, INC. is a leading cleaning company in
Miami-Dade county. We service the most exclusive city halls, town halls and villages in South Florida. Below, we will describe some of our current and past projects:
1.-CITY OF AVENTURA:
11 years Client *SIMILAR PROJECT
Janitorial and porter services of:-
a. City of Aventura Government Center, Pollice Station 75000 square footage building
b. Community Center 25000
square footage
c. Charter Elementary school 45000 square footage
d. Middle School 38000 square footage
e. Founders Park & Waterways Park
Client since 2000 until 08-2011
Project Manager:
Julio Garcia 305-525-0896
Dollar Value per month: $20000.00-22000.00 per month
2. LEGAL SERVICES OF GREATER MIAMI - 14 years Client.
Janitorial and porter services
Building over 75000
square footage with 5 floors
Client since 1998- present
Project Manager: Luis Diaz 305-576-0020
Dollar value per month: $7400.00-7500.00 per month
3. VILLAGE OF BAL HARBOUR. Client
of 7 years *SIMILAR PROJECT
Janitorial services of:
a. City Hall
b. Police Dispatcher
d. Community Center
e. Special tasks Trailer
f. Public works
Client since 2005- present
Project
manager: Alfred Treppeda or Andrea 305-866-4633
Dollar value: $3600.00 per month
4. VILLAGE OF PALMETTO BAY. Client of 3 years *SIMILAR PROJECT
Janitorial services of
Permit Department
City Hall offices
Police Department
Client since 2008- 2011 (in house service)
Project
manager Kristy Nunez 305-969-5011
Dollar value: $3187.86 per month
5. CITY OF HOLLYWOOD, Client for 1 year. *SIMILAR PROJECT
Janitorial services of the City Hall, Annex and Old library
Client
since 2011 to present
Project Manager Charles Lassiter 954-967-4207
Dollar value: 4600-4800.00 per month
6. SUNSET BUILDING. Client for 4 years
Janitorial services of a building with
55000 square footage and 2 floors
Client since 2008- present
Project manager: Gary Einsemberg 786-486-6666
Dollar value: $3518.00 per month.
7. CONCORDE CENTRE II Client for 15 years
Janitorial
and porter services of a builging with 10 floors and more than 100000 square footage with serveral banks in the building.
Client since 1997- present
Project manager: Joaquin Delgado
305-887-9801
Dollar value: $9000.00-1000.00 per month
8. FLORIDA TURNPIKE BOCA- SUNPASS OPERATION. Client of 3 years *SIMILAR PROJECT
Janitorial and porter services SUNPASS Building
with 2 floors and 65000 square footage.
Client since 2009 -present
Project manager: Deborah Hahn 561-488-5345
Dollar value: $6700.00 per month
9. FLORIDA TURNPIKE OPERATION CENTER .
Client for 1 year *SIMILAR PROJECT
Janitorial and porter services 2 buildings of 70.000 square footage
Client since 2010 to present
Project manager: Mr. Gordon 954-214-3801
Dollar amount:
$8000.00 per month
10. GOLDEN BEACH CITY HALL Client for 3 years *SIMILAR PROJECT
Janitorial services
Client since 2005 to 2008
Dollar amount $525.00 per month
ORGANIZATION CHART
PRESIDENT
GENERAL MANAGER
ADMINISTRATIVE DEPARTMENT
REGIONAL MANAGERS DADE, BROWARD,PALM BEACH
Building
or Project Managers
Supervisors
Janitors and porters
WORK LOAD and FINANCIAL INFORMATION
Kelly Janitorial is currently available for the workload of the City of South Miami.
See Financial statement attached.
EQUIPMENT & SUPPLIES
KELLY
JANITORIAL has in every facility all equipment needed to perform the tasks assigned. We only supply to our personnel the best commercial machines to assure the level of performance required
for the job.
The Supplies such as toilet paper, paper towels, plastic liners and handsoap will be furnished by KELLY JANITORIAL SYSTEMS, Inc.
StarT-up AND operation plan , time frame AND NUMBER OF Qualified Staff to be assigned to the FaCILITY
KELLY JANITORIAL SYSTEMS will perform as star-up plan with an Initial clean
up in addition to the routine cleaning at not cost to the City.
We schedule one month to bring all your facilities to a high cleaning standards. After the initial clean up , we
will do the walk through with the Facility maintenance supervisor and make a plan of action for the weekly, monthly, quarterly and semi-annual tasks described in this bid. This plan
must be approved by the City.
This account will be supervise by one of the owners of KELLY JANITORIAL, Fernando Ascenso. He has 25 years of experience in this kind of facility and
he will be available for the City personnel 7 days per week..
It is important to mention that the communication between the City and KELLY JANITORIAL will be channel through
FERNANDO ASCENSO –owner of the KELLY JANITORIAL, to deliver the service requested on time and fix any problem inmediately.
We will assign a Building Supervisor with a crew to perform
the daily services. In addtion of the regular crew, we will assign another crew for the maintanence of floors and carpet and any other services needed.
List of Proposed Subcontractors and Suppliers
SUBCONTRACTORS:
Kelly Janitorial Systems, Inc., will not use any subcontractors to perform the job of this bid.
SUPPLIERS
Unisource,
Dade Paper and Quality Chemical