Res No 064-16-14619RESOLUTION NO.064-1 6-1 461 9
A Resolution relating to budget;authorizing a transfer of $45,000 from City
Clerk's Digitizing account,to City Clerk Legal Ads account.
WHEREAS,itis requested that the budgetforCity Clerk Legal Adsbeincreasedby$45,000
from account No.001.1200.512.3480;and,
WHEREAS,the CityofSouth Miami isrequiredbyCity Charter andbyFloridaStatuesto
advertise the timeandplaceof the second readingof ordinances andof the firstreadingsofcertain
resolutions,including resolutions that approve voter referenda;and,
WHEREAS,the Cityhasadvertised Spanish translations as required by the Voting Rights Act,
Sec.203(C);and,
WHEREAS,the Miami Herald has increased the rates of their advertisements and the cost of
running the SpanishAdsfor the election in El Nuevo Heraldis expensive due to the papers full-
circulation,aswellas the cost related to charter amendments increases the required sizeof the ads,
hence increasing the cost of each advertisement;and,
WHEREAS,It isessential to providesufficientfundsforCity Clerk Legal Ads account in order
to cover payments through the endof the 2016 fiscal year;and,
WHEREAS,the MayorandCity Commission desire to transfer sufficientfundsfrom account
No.001.1200.512.3480 City Clerk's Digitizing account,witha current balanceof$45,000,settlements
to account No.001.1200.512.4910 City Clerk Legal Ads,witha current balanceof $26,466.81.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA THAT;
Section I.TheCityManagerishereby authorized to transfer sufficientfundsin the amount of$45,000
fundsfrom account No.001.1200.512.3480 CityClerk's Digitizing account,witha current balanceof
$45,000,settlements to account No.001.1200.512.4910 CityClerk Legal Ads,witha current balanceof
$26,466.81.
Section 2.Thisresolutionshalltakeeffect immediately uponadoption.
PASSED AND ADOPTED this5th day of April ,2016.
ATTEST:APPROVED:
READ AND APPROVED AS TO FORM,COMMISSION VOTE:5-0
LANGUAGE,LEGALITY AND
Res.No.0>r^16-14619.
EXECUTIQKfTHBREOF:Mayor Stoddard:yea
ViceMayor Welsh:Yea
Commissioner Edmond:Yea
Commissioner Liebman:Yea
Commissioner Harris:Yea
Soutfr Miami
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To:
From:
Date:
Subject:
The Honorable Mayor&Membersof the CityCommission
Steven J.Alexander,City Manager
April5,2016 AgendaItem No.:.4_
A Resolution relating to budget;authorizing a transfer of $45,000
from City Clerk's Digitizing account,to City Clerk's Legal Ads
account.
Background:The CityofSouth Miami is required byCity Charter andbyFloridaStatues
to advertise the timeandplaceof the second readingof ordinances andof
the first readings of certain resolutions,including resolutions that approve
voter referenda.TheCityhas advertised Spanish translations as required
by the Voting Rights Act,Sec 203(C).
The City Clerk Legal Ads account currently does not havesufficientfunds
to payfor the current outstanding Miami Heraldinvoices.Themajorityof
the reason for the additional expense relates to the MiamiHerald
increasing the rates of their advertisements and the cost ofrunning the
SpanishAdsfor the electionin El Nuevo Heraldwhichis extremely
expensive due to the papers full-circulation.Additionally,the cost related
to charter amendments increases the required sizeof the ads,hence
increasing the cost ofeach advertisement
Itis requested that the budgetforCityClerk Legal Adsbeincreasedby
$45,000 from account No.001.1200.5123480.TheCityissuspending all
digitizing related to outside vendors until the upcoming fiscal year.For the
duration ofthis fiscal year,digitizing City documents will progress usingin-
houseCity personnel.Itisessential to providesufficientfundsforCity
Clerk Legal Adsaccountin order to cover paymentsthrough the endof
the 2016 fiscal year.
Transfer Amount:$45,000
TransferFrom:Accountnumber 001.1200.512.3480 City Clerk's Digitizing account,witha
current balance of $45,000.
TransferTo:Accountnumber 001.1200.512.4910,CityClerk Legal Ads,witha current
balance of $26,466.81.
Attachments:Resolution for approval