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Res. No. 062-98-10329RESOLUTION NO. 62 -98 -10329 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH FLORIDA ELECTRIC SERVICES COMPANY, INC., FOR ELECTRICAL WORK (SPORTS FIELD LIGHTING) SERVICES FOR THE CITY'S PARKS & RECREATION DEPARTMENT, FOR AN AMOUNT NOT TO EXCEED $3,111.00, FROM ACCOUNT # 2000 -4620, "MAINTENANCE & REPAIR" - OPERATING EQUIPMENT. WHEREAS, Article III, Section 5, H, of the City Charter requires bids be obtained for purchases of items over $1,000.00; and WHEREAS, the City of South Miami Parks and Recreation Department is responsible for maintaining Sports Field Lighting at our City Parks, and requires the services of a qualified company to do this work; and WHEREAS, a previous resolution ( #216 -97- 10186) was passed(5 -0) for work of $4,500.00 to be completed on the field lights; and WHEREAS, the required work was provided, nevertheless, additional work had to been done, causing an overall cost increase; and WHEREAS, the City of South Miami Parks & Recreation Department obtained bid prices from the Request for Proposals used by the City of Coral Springs to meet this and previous Charter requirements, as set forth in the attached bid information and attached past passed resolution. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. That a purchase order be awarded to Florida Electric for the amount of $3,111.00 for the serving of sports field lighting in City parks. Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this 17thday of March, 1998. ATTEST. CITY CLERK = �L MAYO1Z COMMISSION VOTE: 5 -0 READ AND APPROVED AS TO FORM: Mayor Robaina: Yea Vice Mayor Oliveros: Yea L, / °s - Commissioner Bethel: Yea CITY ATTORNEY Commissioner Feliu: a��A Commissioner Russell: Yea City of South Miami Inter- Office Memorandum TO: Mayor & Commission DATE: March 12, 1998 FROM: Di�s SUBJECT: Agenda #-- Interim City Manager Commission Meeting March 17th, 1998 Florida Electric Company, Inc. Parks and Recreation allocated $4,500.00 for routine maintenance and repair of field lights at city parks. In October, the Commission adopted Resolution #216 -97- 10186, to award a contract to Florida Electric Company, Inc. to provide these services. The budgeted amount of $4,500.00 was insufficient to cover the work that was required this year for repairs, replacement, etc. An additional $3,111.00 is required to bring our field lights up to standard. The attached resolution seeks approval to pay Florida Electric Company, Inc. an additional $3,111.00 to cover the additional materials, equipment, and labor required to complete the required maintenance. Disbursement will be made from account # 2000 -4620, "Maintenance & Repair - Operating Equipment." Q"PaocsVtlle��e.commissontl C - -0 v c R F. To: MARIA ,r, �e.r -6319 Fax 0: 305.663 Subject: PALMER ATHLETIC FIELD BILLING Date: February 5, 1998 Pages: 1, including this cover sheet.1,,? COMMENTS: tNxalr x491 " +t:�a>,, Per our telephone conversat ion, the following is a summary of the labor, materials and equipme>►t; used on the above referenced project repairs. Bucket truck with operator 18 hours at $75,00 per hour $1'630,00 "•a . Electrician 18 hours at $35,00 per hour t,« Service truck with electrician 3 hours at $41,00 per hour $ 353,08 3P- 480V- 20A.CIR BREAKER 15 -GE POWERSPOT FLOOD LIGHT FIXTURES $5,025.00 l? ati AT $335,00 EACH 20 -LIT L60030C -1C FUSEHOLDERS AT $ 129.92 $6.46 EACH $7,611.00 Total $4,500.00 t . P.0, -4001089 ! OVERAOE $3,111,00 As discussed I will submit an invoice for the full purchase order amount, Please advise me on how to proceed with the billing for the overage amount. From thedeekof �� Dw��f � Thank you A016 Annie ) A M— _~ FLORIDA ELtC 1491 9,W.11lt Ft. LsudordeN 911oft (954 Fox: (954) 0 l O 0 RESOLUTION NO. 216 -97 -10186 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH FLORIDA ELECTRIC SERVICES COMPANY, INC., FOR ELECTRICAL WORK (SPORTS FIELD LIGHTING) SERVICES FOR THE CITY'S PARKS & RECREATION DEPARTMENT, FOR AN AMOUNT NOT TO EXCEED FOUR THOUSAND FIVE HUNDRED DOLLARS, ($4,500.00), FROM ACCOUNT # 2000- 4620, "MAINTENANCE & REPAIR" - OPERATING EQUIPMENT. WHEREAS, Article III, Section 5, H, of the City Charter, requires bids be obtained for purchases of items over $1,000.00; and WHEREAS, the City of South Miami Parks and Recreation Department is responsible for maintaining the Sports Field Lighting at our City Parks, and requires the services of a company qualified to do this work for an amount not to exceed $4,500.00; and WHEREAS, the City of South Miami Parks & Recreation Department obtained bid prices from the Request for Proposals used by the City of Coral Springs to meet this Charter requirement, as set forth in the attached bid information. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. That a purchase order is awarded to Florida Electric not to exceed $4,500.00 for the serving of sports field lighting for all City parks. Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this 7 h ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY \FES ELE'= i CF:AR I CA99 COMMISSION VOTE: 5 -0 Mayor Price: Yea Vice Mayor Robaina: Yea Commissioner Bethel: Yea Commissioner Young: Yea Commissioner Oliveros: Yea 10 City of South Miami Inter- Office Memorandum TO: yor & Commission DATE: September 30, 1997 FROM: L. Dennis Whitt SUBJECT: Agenda # City Manager Commission Meeting October 7, 1997 Florida Electric Company The attached resolution seeks approval for lighting services provided by Florida Electric Services Company. Charges would be disbursed from account number 2000 -4620, "Maintenance & Repair", not to exceed $4,500.00. The bid prices were obtained by the Request for Proposals used by the City of Coral Springs to meet the Charter requirements. I recommend approval. .A.M caw ,Uea.97 10 CITY OF CORAL SPRINGS " CITY COMMISSION MEETING OF February 20- 1!996 AGENDA ITEM Contractor SU13JECT: Electrical ..r geld Lighting BACKGROUND INFORMATION, 1. Using Department(s): Parks and Recreation 2. Justification for Award Recommendation: Most responsive and responsible Bidder 3_ Highest ranked Proposer Other ' 3. Funding: Account Number: Various Exo. A cognts-depending on work project. Current Balance: 4. No, of Vendors solicited 3 No. of Coral Springs firms solicited _0 No. of Vendors responding _2 5. Insurance: X Approved N/A 6. Additional information: The City has an ongoing need for an electrical contractor to perform work associated with various types of outdoor lighting, on an as needed basis. The largest portion of this work is involved with sports field lighting which includes the installation of large concrete light poles, installation of the fixtures and lamps on these poles, and the general maintenance and repair of lighting in parking lots and parks. It is in the best interest of the City to have a vendor under a term contract for this type work because of the necessity to have maintenance and repair work completed as quickly as possible. The Parks and Recreation Department prepared their listing of service requirements and the Purchasing Division developed a Request for Proposal. The RFP procedure was used for selecting the proper vendor because prompt service, proper equipment, and experience in completing this type work were important factors. The Parks and Recreation Department did not want to select an electrical contractor, based an price alone, who was not experienced or capable of doing this specialized type of work. On 1- 17 -96, two (2) RFP's were received for this service. The Parks and Recreation Department and the Purchasing Division reviewed both proposals and it was determined that Florida Electric Service, Ft. Lauderdale, Florida was the higher ranked proposal and should be recorrpded for award. 10 N yq; N NP C 8� yN IL G yy zC mu m R H� a� th 9 ap4 m00 7 zz °Oz N Q O m b 1 0\ a+ n M r O zz © Z O O q H r mm 9 N ri U 4 N aq ab m "m q 7 MN 0 �m U 6� M M t pa 0 N m 11 m S, p. .N .. 0 Co o c0 a o o ❑ 00 0 0 ❑ m a❑ O O O 0 0 00 a O O O 0 cc 0 °o °o to o O CN a 00 0 tn N a Ul O M N M O M y1 N p Ci N M :-1 10 N N F N a a Qm 1 U I N K K KK (? 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" 4++ � Y 0J 0 mz AU a r ON .rmw U m O1 w M I y 111, m pg �O tp .�.1 0) AX out• •yF V" m e 0 U We N C Y a x x •M.I t, (U a4 q m qO H y01 a) 14 oW ~ E 0.' w N O N C L 'pa g m w u IJJ W Y ' X a1 a a+i+$ a Lw .ruaa Pm v� a � o O..I � rnty x CAmcmmm> III O +J J.I C .W C y 3 3 C 0 0 0 u q t; C p l w u w a m -W ••+ 'O a xx•.+c...t a, 14 w ap 4 aA a++au w 0. a o 0 7 3 0 a a 0+ O (] t7 a+ 8 sJ a 0 m a w w a •-t to u caaoaa A C w,c u u'O aaua 0 w c•O m 0 a0 am 0�1 01 G. a W V. c .N o I y T•'1.4 m C a ;-j WN .mi 4i N a a a w 4 N O m m M N 0 01 O w m pa+~ L a 01 S w JE� w Go WCM4UFF— m aF aU' w C7 w F w m Ovrv"W m y a rig c ww ai H i oea x z 0 0 O O a a N O O N N �q y N ,.1 w w a F M b •m w-0 O 41 .y NN yw ++ O 'O N m g }01 0 & O Ng�a u'i 0 dP a� w►�' o wma W A li A m .+ M M �U 1J •.h oApa C aw 7 0a ro 01 Om 010 yW UA w -W om za 10, PROPOSERS , -rte 0LW1 a Q�7 ii! .. 1' Florida Electric Service Co., Inc. 1491 SW 21st Ave. Ft. Lauderdale, FL 33312 Contact: Steven L. Slams Telephone: (954) 587 -6760 2' Mills Electric Service. Inc. 810 SW 141h St. Pompano Beach, FL 33060 Contact: James F. Stubblefield Telephone: (954) 785 -0338 Fax: (954) 785 -0494 NO. 964'— P.717- � l0 FILE Copy City of Coral Springs City Commission Agenda Item SUMMARY SHEET r •uu •► a afll► • =: a: ►►` 1_ u Fold': u j: j. •.:� COPIES TO: R. Engle, Facilities Business Mgr.-Mullins M. McGoun, Aquatics Business Mgr. S. Josias, City Attorney J. Joseph, City Clerk SUBJECT: Electrical Contractor - Sports Field Lighting REQUESTED ACTION: Award of Bid STAFF RECOMMENDATION: It is recommended that RFP 96.045, for an electrical contractor, specializing in sports field lighting, be awarded to Florida Electric Service Co., Inc., Ft. Lauderdale, Florida. It Is estimated that the annual dollar amount of this contract will be approximately $100,000.00. LOCATION: i City Wide _ Specific _ _ NA Sid Tabulation Sheet 0 • Parks & Recreation recommendation letter Contract Quailty Review 10 CITY OF CORAL. SPRINGS CITY COMMISSION MEETING OF February 29. 1996 AGENDA ITEM 1. Using Department(s): Parks and Recreation 2. Justification for Award Recommendation: Most responsive and responsible Bidder X Highest ranked Proposer Other 3. Funding: Account Number: Various Exo. Accounts - depending on work project. Current Balance: 4. No, of Vendors solicited 3 No. of Coral Springs firms solicited _0 No. of Vendors responding 2 5. Insurance: _X Approved , N/A 6. Additional Information: The City has an ongoing need for an electrical contractor to perform work associated with various types of outdoor lighting, on an as needed basis. The largest portion of this work is Involved with sports field lighting which includes the installation of large concrete light poles, installation of the fixtures and lamps on these poles, and the general maintenance and repair of lighting in parking lots and parks. It is in the best interest of the City to have a vendor under a term contract for this type work because of the necessity to have maintenance and repair work completed as quickly as possible. The Parks and Recreation Department prepared their listing of service requirements and the Purchasing Division developed a Request for Proposal. The RFP procedure was used for selecting the proper vendor because prompt service, proper equipment, and experience in completing this type work were important factors. The Parks and Recreation Department did not want to select an electrical contractor, based on price alone, who was not experienced or capable of doing this specialized type of work. On 1- 17 -96, two (2) RFP's were received for this service. The Parks and Recreation Department and the Purchasing Division reviewed both proposals and it was determined that Florida Electr' Service, Ft. Lauderdale, Florida was the higher ranked proposal and should be recomnded for award. to Agenda Item Electrical Contractor- Sports Field Lighting Page 3 The reasons the Parks and Recreation Department and Purchasing Division are recommending Florida Electric Service Co., Inc. are as follows: 1. Quality of work - Florida Electric Service has always provided quality work on all projects since they have been the contact firm used by the City for the past three (3) years. They have also received excellent ratings on their Contract Quality Reviews. 2. Pricing - The overall pricing submitted by Florida Electric Service on this proposal is 14% lower than the pricing on the current contract. 3. Services - Florida Electric Service provides electrical design services on a no charge basis whenever they are involved in a sports field lighting project. 4. Location - Florida Electric Service is located in Ft. Lauderdale and are available on very short notice to handle emergency repair situations. In summary, Florida Electric Service has given the City a complete program which Includes product, customer service, and technical support. A current Certificate of Insurance is on file in the Purchasing Division, 0 10 La si• N H a�[A O bl i. ., w i 8m r.4 N 10 T h n n A c� mz fL 0 t z O O M M U1 m m u 14 u m N U N m U.0 N9 H W W W b� »a o • 09 YD � a+ W O m� M O x 0 . m N A O w n m » W .� 3 Tl H C m N IE L O W ?e°o• d y m MA O 4 m N 7 n �4A W. m � NC al E G: O: Ci 7 d C w 0 OT m C t7 [ C � UL m C a� 01 Z 7 10 oa 0 a 0 0 0 o ao a C 0 O 00 O pO o O O O 00 D 8 o °o °o o 0 Op °n I°n 0O r uoi tom+ m N o Ln O N n CO N N m O m 0 N v w C4 c} kA el 1.4 ,y cv V fwd n SVt NN Vl NN N N N N Vi V} N NN O O O 00 0 o O O 00 O O 00 O 00 p C O 00 $ m e� In m•p IF S,r (? to N N N (/� y 0 cc cl c 0 0l 0 cl cl cIO 0 00 c 00 O O O O O O O 00 p 00 O 0 0 0 0 O O O O/ O O N uII O O O• u1 ,n N 2' 00 1) N m m m 11 njN uOi O N N Onl n ry I 10 nyl 1p 8 N NN uy V)N VY N N w Vl vt V1 NN N LG O of O OI JO O O O O O O O 00 W o u o o O p1 O o a o a s a c min a% ml� �` 0 Oai m v uOi in U N awl NV} N NN 1? N V! 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'Sports f=ield Lighting Page 3 N0.964 P.4 /7 The reasons the Parks and Recreation Department and Purchasin g Division are recommending Florida Electric Service Co., Inc. are as follows; Quality of work . Florida Electric Service has always ail projects since they have been the contact firm ued by t provided three (3) years. They have also received excellent ratings on heir work an Quality Reviews Y the City for the past •. 9 their Contract 2• Pricing - The overall pricing submitted by Florida Electric proposal is 14% lower than the pricing on the current contractervice on this 3 Services -Florida Electric Service provides electrical design services on a no g charge basis whenever they are involved In a sports field lighting project. 4• Location - Florida Electric Service is located in Ft. Lauderdale and are available on very Short notice to handle emergency repair situations. In summary, Florida Electric Service has given the Ci includes product, customer service, and technical su pport. ty a complete program which A current Certificate of Insurance is on file in the Purchasing Division. 0 10