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Res. No. 061-98-10328RESOLUTION NO. 61 -98 -10328 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH AQUAJET INC. TO PROVIDE CANAL MANAGEMENT SERVICES FOR THE CITY -OWNED BROAD CANAL AT COST NOT TO EXCEED $2,400 FOR THE CURRENT FISCAL YEAR, AND CHARGING THE DISBURSEMENT TO "STORMWATER FUND CONTRACTUAL SERVICES" ACCOUNT NO. 11- 1730 - 541 -3450. WHEREAS, the maintenance of canals is essential for flood protection, enviromnental preservation, aesthetics, and the City's image; WHEREAS, the "health" of canals is dependent upon regular water treatments, weed and algae control, fish/wildlife monitoring, and analytical testing, and; WHEREAS, the waterway management company AquaJet Inc. has been approved by the City for the maintenance of Fuch's Park lake, and has previously provided supplemental care for the Broad Canal, and; WHEREAS, AquaJet Inc. has been awarded an "Aquatic Weed Control Services" contract with Miami -Dade County (Bid No. I133563 -1). NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City Manager is hereby authorized to enter into an agreement with AquaJet Inc. to provide canal management services for the Broad Canal, beginning May Is`, 1998. Section 2. The contract with AquaJet Inc. is not to exceed $2,400, and is to be based upon the fee strictures established in the Dade County contract No. I133563 -1. PASSED AND ADOPTED this 17' day of March, 1998. APPROVED: MAYOR ATTEST: CLERK CITY READ AND APPROVED AS TO FORM CITY ATTORNEY CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM TO: Mayor and Commission DATE: March 17, 1998 FROM: Diana Morris: t*-.1 RE: Agenda Item # Interim City Manager Commission Meeting, March 17, 1998 AUTHORIZATION OF CITY MANAGER TO ENTER INTO A CONTRACT WITH AQUAJET INC. TO PROVIDE CANAL MANAGEMENT SERVICES The attached resolution seeks approval to allow the City Manager to enter into an agreement with AquaJet Inc. to provide canal management services for the City -owned "Broad Canal" (see attached location sketch). This resolution is related to the resolution on the Miami -Dade County Interlocal Agreement which is also on the 3/17 meeting agenda. The Interlocal Agreement would allow the City to provide for the maintenance of the only canal system actually owned by the City. The other two canal systems, the Brewer and Snapper Creek Canals, are owned by Miami -Dade County and the South Florida Water Management District, respectively. The previous Interlocal Agreement (in effect for the past five years) called for the County to maintain the Broad Canal. Miami -Dade County is primarily concerned with the functional aspects of canals (i.e., the ability to convey stormwater down- stream for flood protection). Since Dade County only "services" the canals five times a year, aesthetic concerns such as odor from rotting algae, or floating trash and garbage, are not adequately addressed. The attached resolution would enable the canal maintenance to be provided by AquaJet, Inc., a proven water management contractor. AquaJet would service the Broad Canal twice a month, and provide significantly more services than Miami -Dade County provided. Flood protection concerns would also be fully addressed. The attached spreadsheet summarizes the cost and services provide by AquaJet Inc. versus Miami -Dade County. It should be noted that AquaJet Inc. currently holds competitive bid contracts awarded from the City of Hialeah Gardens, the City of Dania, the City of Opa- locka, Miami -Dade County, and the University of Miami. Furthermore, AquaJet is the contractor currently maintaining the lake at Fuch's Park. Aquajet's performance at this location has been excellent. Based upon the above reasons and the attached information, it is recommended that the City Commission approve the attached resolution. 1 RESOLUTION NO. 2 3 A RESOLUTION OF THE MAYOR AND CITY 4 COMMISSION OF THE CITY OF SOUTH 5 MIAMI, FLORIDA, AUTHORIZING THE CITY 6 MANAGER TO ENTER INTO AN 7 AGREEMENT WITH AQUAJET INC. TO s PROVIDE CANAL MANAGEMENT SERVICES 9 FOR THE CITY -OWNED BROAD CANAL AT 10 COST NOT TO EXCEED $4,800 FOR THE 11 CURRENT FISCAL YEAR, AND CHARGING 12 THE DISBURSEMENT TO "STORMWATER 13 FUND CONTRACTUAL SERVICES" 14 ACCOUNT NO. 11- 1730 -541 -3450. 15 16 WHEREAS, the maintenance of canals is essential for flood 17 protection, environmental preservation, aesthetics, and the City's image; is 19 WHEREAS, the "health" of canals is dependent upon regular water 20 treatments, weed and algae control, fish/wildlife monitoring, and analytical 21 testing, and; 22 23 WHEREAS, the waterway management company AquaJet Inc. has 24 been approved by the City for the maintenance of Fuch's Park lake, and has 25 previously provided supplemental care for the Broad Canal, and; 26 27 WHEREAS, AquaJet Inc. has been awarded an "Aquatic Weed 28 Control Services" contract with Miami -Dade County (Bid No. IB3563 -1). 29 30 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND 31 CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 32 33 Section 1. The City Manager is hereby authorized to enter into an 34 agreement with AquaJet Inc. to provide canal management services for the 35 Broad Canal, beginning May 151, 1998. 36 37 Section 2. The contract with AquaJet Inc. is not to exceed $4,800, and 38 is to be based upon the festructures established in the Dade County 39 contract No. IB3563 -1. Ro 1 2 PASSED AND ADOPTED this 17`h day of March, 1998. 3 4 5 6 7 8 9 10 11 12 ATTEST: 13 14 15 16 17 18 19 20 21 22 23 24 25 CITY CLERK READ AND APPROVED AS TO FORM CITY ATTORNEY 0 APPROVED: I IST •' mol G. �i''y- owned r C a�aCL G ob.n a l i eons e 6a6sa���a�a� ee� �e off® A- � �a►h I. iI 1N ss^ >+ / , r • f rI • • I r i n s.•n n I Is 114 J •_ rn ! s le /• J r � :•aY af•. .ry nnNf • f • 1 / f i'' t n y44 f 4, , n • u • 1 v; f a ;A '• i �5T 4 s, 6c• >x3 r. t f n J, VI f i t L y >N bY.. n' >^ nb: / f n > LI / r t ` Jr �� II+ r 1 'f `/ >• l ,r ° l r u . .Wr e/ sf IM/ f /ELO � I {a • f f' � n \wtJ a + / - a• ut u . i .)" 1 , O• `I[ i f y aw • L. f • � I f I I ' I ,r / __ • f IE f N� f l 2 p n � ,( f) `sw •U >fa J 'f f J : n ) r N 1 N2 % • h ¢ f . "'b Y f 1 ,r , a • i ; f : ± fr : N . �• N C cT is i . -'�. e I . a. ,2 : w ) y ,/ f� ' � ( • I w 11 i • N Q>./ Lf Sr Ao llP = 3ti A / S J .r I N V , +� 'V ti / 3 f�a f �, • r �• � r [ , NNfnt/ry u w r u ., 3 %r...' 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Ya ' TfP ' •' 0 ♦ r • .�j J • f V i 1Rol U • f d� Y N 1 6 s 1 I I "Rolm 1 cr) raN[rJ JNA(1 rRnf sW -rr rJ w•t•.+N'�rew 1 ArJNAU V : • ,• , t • t t I• .S rx,.•r 6 T '; !2° eJ `/• r f •on ° ,x . • , /v n M JW r �3, a / ♦ACT < GL 3 r1.ACT n 4 ; ,• i` ,1• . f , • Y [ ,1 I Vrv//FNS /TY )9AC/ C Wl4 /ANJ01 BMO(NS NO J •1 —4 1A lil + a ♦`L� p I( q � N r V ✓N /vLIJ /rY 6AMfNJf NO t j ' LL l 1 t t, rfACf F r1 AC, I ♦ 'T A IL 's 2d ., Y L. f,+ I{N /T o l is ♦ > tltltl • J I ,., i p Jo LI A I E a n l N9 f� IIY Ali fly ef� ii ISTIMM -tlii� �1`�K ?3!: Qgf�e■ ]I 0 eera!eeB © ev liiA6111ilifeL� Eijl�i0 ®�!� 00 D ■�oOY 4 D oii0 �Q ��41' YIIIAY��11C1�1�rA°° %iafi000 4 W45 11 -a 0�� � � �� X10.➢ i(�t� � ii � o��7�I � r� IIIIEE36 1■ a A� 1 �1► �� �� �0 vv ov � � ■ _ � m a -•:� AIEd !!� _� e• asp a��,v -�� ���IQ�� Widd oil �! .��Lv,� ®see yeses ��� o •.I �w m5� oe�eee IfFa "� �� Itr v tote ate' ° o • � ,pl ��� Q■ tAlf /.DA47� Atv� �gi°' Mica ��` @ pAta tolrr r� en0 tot° �7 so ire li/ vO����� �9 °I� i° 101111 ��IIIII iiCll�� ■ — ees a � v 51a_ aYr oa . � YAts � s , , tNWAs @ , ME= v.7A�P e m�� d � o dal �■� ors MM Jim ■ � HIM ■� 4r M AO° Q�- � AASAr>• R�l1i@ d @ 11== �• • ©� a ��� _ �� �!� oa ®_� II � d ewe w���r �° ov 00 ago g�4 Dav,3 Y Sec �6 ieNm/ FUCNS PAR/f CAK� ■see ■ ■ee ©s ���� � ■��� es�■ ®s �w � -V am �w N — e 4 ' Notes: SUMMARY THE CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT COST AND SERVICE ANALYSIS FOR CANAL MAINTENANCE Table I -- Type of Service Comparison Services Dade Count v Aquaje t Culvert cleaning Yes Yes Chemical treatments Yes Yes Border brush control Yes Yes Trash removal No Yes Bio- control agents No Yes Fish stocking No Optional Total Service Frequency 5x per year 24x per year Table II -- Anual Cost Comparison List of Costs Dade County AquaJet Budgeted Costs $7,400 $11,460 Total Yearly Vists 5 24 Cost per Service $1,480 per service $478 per service 1) The "Cost per Service" figure is calculated by dividing the annual expenses by the Service Frequency. 2) The service frequency of AquaJet can be decreased should one service per month prove sufficent to maintain an acceptable level of aesthetic quality. The total yearly cost would decrease accordingly. While AquaJet is approximately $4,000 /year more expensive than Dade County, AquaJet provides a wider range of services, more frequent service, and a lower average cost per service. RECOMMENDATION The Public Works Department recommends AquaJet, Inc. 0 Page 1 of 1 6 "A COMMUNITY OF BROTHERHOOD AND SISTERHOOD" Robert B. Ingram, Ph.D. Mayor Mary E. Allen Vice Mayor Timothy Holmes Commissioner Alvin L. Miller Commissioner Myra L Taylor Commissioner January 21, 1998 W. Steven Weinsier Aquajet, Inc. 120 Torchwood Avenue Plantation, Florida 33324 Dear Mr. Weinsier: Arlington Sands, Jr. City Manager Cynthia A. Everett City Attomey Deborah S. Irby City Clerk (305)688.4611 Best wishes for the New Year and many thanks for your years of excellent canal maintenance services. Our city Administration sincerely appreciates your efforts in controlling aquatic weed growth and removing debris from our waterways. We look forward to your continued canal maintenance services. Again, thanks for your support. SANDS, City AS/ih CITY HALL • 777 SHARAZAD BOULEVARD, OPA- LOCKA, FLORIDA33054 AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF HANDICAP n, AdministraWn Far. 021.2004 January 8, 1998 AquaJet Inc. 120 Torchwood Avenue Plantation, FL 33324 CITY OF DANIA 100 W. DANIA BEACH BLVD. P.O. BOX 1709 DANIA, FL 33004 (964) 941 -9700 FMxnoe FOX: M -6616 Growth Mans"mant Fax' 9224U7 To Whom It May Concern: AquaJet has been cleaning many of the lakes in Dania for the last seven years. It has been a pleasure to work with this company because they are so professional and so attentive to any problems that are called in to them Their reporting methods are terrific and private citizens have informed me that they return their calls promptly. I have no hesitation in recommending Aqualet as your lake management company. If you have any further questions, please feel free to call me for a "live" recommendation, I can be reached at (954) 921 -8700 X216 Very truly yours, Rhonalipman Secretary, Finance Dept. City of Dania 0 Hialeah Gardens OmceoftheCityCNrlt 10001 N.W. 87th Avenue, 33016- Phone: (30S) 558-4114 Fax (305) 362 -7165 January 8, 1998 Honorable Anna Price, Mayor City of South Miami 6130 Sumer Drive South Miami, FL 33143 Dear Mayor Price: The City of Hialeah Gardens has enjoyed the services of AquCat, Inc. to clean and treat our canals for the last two years. We have always found them to be highly professional, responsive, thorough... and really nice people to boot! Speaking for the City, with the knowledge and permission of Mayor Cabrera, we would not hesitate to recommend Agttalet to any other municipality or organization that might require their specialized services. If you or auy of your administration have any questions about the quality of work or the caliber of people connected with AquaJet, please feel free to contact me at any time. Sincerely, Charles E. Blazek City Clerk 0 UNIVFRSM OF MMH January 7, 1997 To Whom It May Concern: Please use this document as a Letter of Recommendation for the company, Aquajet, Inc. This company has been servicing our lake and its canal system continuously since 1991. We have had a long business relationship with Mr. Weinsier, the President, which has benefited the University in its desire to maintain crystal clear waters, wild life, and the flow ofnaftwal waterways. I believe the company to have all the expertise in this field in concert with their licensing from the necessary water agencies. Mr. Steve Weinsier is quite knowledgeable in this field, and is known throughout the State of Florida, as I attend conferences and trade shows where he is frequently the quest speaker. If I can be of any help in commenting on this company please contact me at 305 -284- 3051. Sincerely, Alan M. Weber Associate Director for Contract Administration F WtlesAdrtUniemtian O. Box 248106 Coal - le9, Florida 33124.2820 t - (305)284-4859 F / Fm (305) 284 -4298 MITIGATION AREA MANAGEMENT REPORT CUSTOMER IT6r AA_4 MlftW, ACCOUNT11 WEATHER MAINTENANCE EXOTIC VEGETATION REMOVAL INVASIVE WEEDS& GRASSES SUBMERSED/ EMERGENT AQUATICS FLOATING WEEDS TRASH/ DEBRIS REMOVAL ADDITIONAL PLANTINGS v (954) 452 -0386 DATE BIOLOGIST MITIGATION AREA I.D. WATER (COMBINED AVERAGE) J TEMPERATURE H.0 -F. ❑ High O Normal G Low DISSOLVED OXYGEN 7.5 ppm. ❑ High 01111 U �Low � PH READING %.141 C3 Acid Acid 1.7 ❑ Neutral 7 � tdase 7.14 WATER CLARITY — 0-11-0od ❑ Fair ❑ Poor WATER SAMPLE TO LAB ❑ Yea No ❑ Teat FISH / WILDLIFE HABITAT OBSERVATIONS BENEFICIAL VEGETATION Ahn— nc��t °rtP.�Ipntl rNd03irfoltl. ^[1 "a+ SPORTFISH Largemouth Bass Bream 2--Mosquito Fish BIOLOGICAL CONTROL FISH /OTHER ❑ Trlplo__ld Grass Carp Q Zpttca% BIRDS ❑ Wading ❑ Wild Ducks �'Muacovles ❑ Coot ❑ Gellinule ❑ Anhings ❑ Cormorant ❑ Kilo ❑ Marsh Hawk ❑ Osprey OTHER WILDLIFE REMARKS: ENVIRONMENTAL SERVICES • FISH STOCKING • WETLAND PLANTING • FOUNTAINS &AERATION CANAL MAINTENANCE AGREEMENT • WEED & ALGAE CONTROL • ENVIRONMENTAL SERVICES • FISH STOCKING • WETLAND PLANTING • FOUNTAINS & AERATION C 0FV This agreement, dated January 1, 1998, is made between AQUAJET, INC. (AJI) and CUSTOMER: City of South Miami Department of Public Works 4795 S.W. 75th Avenue South Miami, Florida 33155 (305) 663 -6350 (305) 261 -3791 Fax Both Customer and AJI agree to the following terms and conditions: 1. AJI will provide aquatic management services on behalf of the customer in accordance with the terms and conditions of this agreement at the following aquatic site(s): Broad Canal System consisting of three (3) segments (15,070 total linear foot perimeter) located in the City of South Miami - map attached. 2. Customer agrees to pay AJI the following amount(s) during the term of this agreement for these specific waterway management services: Algae And Aquatic Plant Control Border Grass And Brush Control Water Testing Casual Trash Pick -Up (Monthly) Fish Stocking (Bass and Bream) Biological Control Agent Permit Applications Triploid Grass Carp, Mosquito Fish Management Reporting 24 treatments per year. $955.00 / monthly Included Included Included Optional Included* Included * Triploid grass carp stocking subject to required approval of Florida Game and Fresh Water Fish Commission. 0 6 120 TORCIAVOOD AVENUE • PLANTATION, FLORIDA 33324 • (954) 452 -0386 • FAX (9.54) 472 -0387 CANAL MAINTENANCE AGREEMENT Page 2 3. Schedule of payment: First month's payment shall be due and payable upon execution of this agreement; the balance shall be payable in advance in equal monthly installments. 4. The offer contained in this agreement is valid for thirty (30) days only and must be returned to our offices for acceptance within that period. 5. AJI agrees to use only products that have been shown to present a wide margin of safety for Florida fish and wildlife. 6. This agreement may be terminated by either party with thirty (30) days written notice. Notification must be sent by certified mail, return receipt requested, to AQUAJET, INC., 120 Torchwood Avenue, Plantation, Florida 33324. CUSTOMER agrees to pay for all services rendered by AJI to date of termination of contract. AJI reserves the right, under special circumstances, to initiate surcharges relating to extraordinary price increases of water treatment products. 7. FISH STOCKING: Annual Spring Fish Stocking optional. 8. Addendums: See attached map, survey and report (where applicable). A. Water testing and monitoring as necessary for the success of the aquatic weed control program is included. B. Except as noted, additional work as requested by customer such as physical cutting and /or plant removal and other manual maintenance may be performed by our staff. Extra service work will be invoiced separately at our current hourly equipment and labor rates. C. Care for aquatic sanctuary areas and littoral shelves planted with sensitive aquatic flora is not included herein. D. Trash will be defined as paper cups, bottles, cans and other debris not normally found in the waterway. We are not equipped to remove large construction items and refuse that iE not easily handled by our small boat equipment. City will pick -up and remove collected trash. Special trash removal activities caused by storms, flooding, illegal dumping or other unusual circumstances, will be considered extra service work, and will be invoiced in addition to regular maintenance. All extra service work will be pre- approved by the City. E. Care proposed in this contract is for maintenance control of aquatic growth and will not eradicate all weeds in the water. N 9 CANAL MAINTENANCE AGREEMENT Insurance Certificate enclosed. Page 3 10. This agreement constitutes the entire agreement of AJI and the CUSTOMER. No oral or written alterations of the terms contained herein shall be deemed valid unless made in writing and accepted by an authorized agent of both AJI and CUSTOMER. AQUAJET, INC. CUSTOMER csmcont2: 0 DATE