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Res. No. 040-98-10307RESOLUTION NO.40-98-10307 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,RELATING TO SISTER CITIES, AUTHORIZING THE CITY MANAGER TO SIGN A CONTRACT WITH BRISTOL MARKETING STRATEGIES,TO PROVIDE A SERIES OF WORKSHOPS DIRECTED TOWARD CONSIDERATION OF PARTICIPATING IN A SISTER CITIES PROGRAM,AND AUTHORIZING DISBURSEMENT BRISTOL MARKETING STRATEGIES IN AN AMOUNT NOT TO EXCEED $1,000 TO BE PAID FROM ACCOUNT #01-21-00-9920,"GENERAL CONTINGENCY." WHEREAS,the City of South Miami is interested in exploring the possibility of forming an alliance with a city in another country as a "Sister City,"and WHEREAS,an informal workshop was held to discuss the merits of participating ina "sister city"arrangement with another city;and WHEREAS,the Mayor and Commission directed the Interim City Manager to contract with Bristol Marketing Strategies to provide the community with an opportunity to participate ina series of three workshops NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA: Section 1.That the City Manager is authorized enter a contract with Bristol Marketing Strategies to provide three workshops,and to disburse an amount not to exceed $1,000 from account #01-21-00- 9920. Section 4.This resolution shall take effect immediately upon approval. PASSEDANDADOPTEDthis17thdayof February ,1998. ATTEST:A APPROVED: READ APPROVED AS TO FORM: 4./A.£^//,;/v CITY ATTORNEY MAYOR COMMISSION VOTE:4-1 Mayor Robaina:Yea Vice Mayor Oliveros:Yea Commissioner Feliu:Nay Commissioner Bethel:Yea Commissioner Russell:Yea f r r r -r"••I ow woiTUJoaas Y_TO dHT IO MGI881KM00 YTIO GI-iA HOY^M 3H?10 H0ITUJ0833 A ,33ITID S3T8I8 OT 0MTAI3H ,A:iIS0J3 ,IMAIM HTUOc:30 HTIW r:0A3TMO0 A'PIC 18 OT A30AMAM YTIO 3HT DVil SI HOB GIA ao aaiasa a aaivons ot t83iD3TAj±T8 sfrirraaHAM igtbiss DWITA3I0XT£A3 30 M0riAfl3CII3M00 QflAvJOT a3703Hia 39.dH2>ifIOW TM3M32HUa8ia OKISItfOHTUA GI4A ^MAfl&OfH 83ITI0 H3T8I8 A MI aaaoxa ox tow tmuoma hA mi eaioaTAHTS owrraaaAM joTsuia JA5i3M3£)",0SQ2-0O-.C£~I0 *TMUOOOA M0H3 aiA<3 33 OT 000,1?. 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"•*•;r v r T0 •"!o'•'r'r-3 f -.' "r[£.3 -•c r•''rr ?.\n•"o 0 o v-. 'An3JO YTIO :HH03 OT 8A G3VOH33A GV'A GAS. Y3HBO?TA YT CITY OF SOUTH MIAMI 6130 Sunset Drive,South Miami,FL 33143 TO:MayorandCommission DATE:February10,1998 WFROM:DianaMorns,CityManagerRE:AgendaItem # Comm.Meeting February 17,1998 Workshopsfor Sister CitiesProgram The attached resolution authorizes the City Manager toentera contract with Bristol Marketing Strategies to provide aseriesofthree workshops regarding the possibility oftheCityof South MiamiparticipatinginaSisterCitiesprogram,andtodisburseanamountnottoexceed$1,000 toBristolMarketingStrategiesforthis service.Thisdisbursementwillbechargedtoaccount# 01-21-00-9920,"General Contingency." This resolution is placed onthe agenda atthe request ofthe Commission ata Public Workshop on February 3,1998. I ,-;^;:' •••:••-...•-.,£$g Proposal: W£5& ••:••..v-v. ^i%.:>i..-..,.v-^ Strategic Planning for the City of South Miami Sister Cities Program .i tr.,:,-•jp$$&*&;&§&.&'lis.«^S8m(^jg^^ s toexplore whether toimplementaSisterCities -Jp£The situation:The City of South Miami wants Program.Todothis,theCitymustunderstandthedifferencebetweenstrategyandtactics when makingmajordecisions.Itmustexamineboththedesirability of theprogramandits feasibility and,if itdecidesto proceed,itneedstoapplyall ofthisknowledgeto developing a strategic andtacticalplan.•::,..:v^.^&S *,jg •V;,,•''•g^r'r^l ^MQ^HM^- The plan:To facilitate the decision making and planning processes,Ellen Bristol,President of BristolMarketingStrategies,and Rebecca Staton-Reinstein,President of AdvantageLeadership, •11 J___,1__1 *_'*«•»«•«*,..«..-..*^i#m*L ,.will conduct workshops forthe Mayor and Commissioners andother appropriate personnel.'|<- Workshop l -Strategy and Tactics:This session will focus onthe elements of strategy and"21*r n.**".tacticsthatareimportantindecisionmakingbyreviewingthecurrentformaland informal "goals"ofthe City.Thenwewill examine howa program suchasSister Cities might fitwithin that framework anddecideongoalswhichsuchaprogrammight facilitate.*;:.? Workshop2-Benefits.FeasibilityandDecisionMaking:Thesecondsessionwill focus specifically onmakingadecisionabout whether topursuesucha program.Therearegeneral benefits described intheSister Cities'mission and charter'whichprovideabasic framework for understanding the benefits.Iftheproject seems desirable thentheCitywill examine implementation information aboutthe resources which will beneededbasedonactual ^ experience.Examining benefits and feasibility willhelpthe group reacha decision.%: Workshop 3 -Strategic and Tactical Planning:IftheCity decides thatthe Sister Cities program is desirable and feasible,wewill facilitate athird session to develop the strategic and tactical planthatwilldrivethe implementation.Wewillaidthegroupinsetting concrete objectives which will demonstrate the program's success.Defining goals,strategies and objectives will make it possible to develop a detailed tactical planwith activities,due dates and responsible individuals.- Logistics and Fees:Eachofthefirsttwo sessions willlast1 V*hours andtakeplaceaboutone week apart.Thetotalcostforthetwo sessions is $600.IftheCity decides to implement Sister Cities,the planning session willbe scheduled as quickly as possible andlast3 hours.The fee' will be $400 (discounted since itisan extension ofthe first two sessions.).«»*••••: ^Jte The deliverables:Attheendofthefirst session theCitywillknow some ofthe elements of strategic and tactical planning and understand how Sister Cities fits with its goals.Atthe end of the second session the City will make a decision about the Sister Cities program based on ^Jfr examining benefits and feasibility.Attheendofthe planning session the City will have a high level strategic planforthe program andthebasictacticalplanwhichitcan develop infiner detail anduseasan ongoing management tooltotrack progress against plan. Ellen Bristol,President Bristol Marketing Strategies 20 Island Ave.,Suite 1217 Miami Beach,FL.33139 Ph:532-0580 Rebecca Staton-Reinstein,Ph.D.,President Advantage Leadership 20533 Biscayne Blvd.,Suite 368 Aventura,FL.33180 Ph:944-4101 ../*•" ® .-.--. M i %t :<K-n |*f •ft