Res. No. 014-98-10281RESOLUTION NO.14-98-10281
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI,FLORIDA,RELATING TO AUTHORIZING
THE CITY ADMINISTRATION TO DISBURSE A SUM NOT TO EXCEED
$3,500FORTHEMICROFILMINGOFPERMITSFOR PLANNING AND
ZONING BY THE FIRM OF PROFESSIONAL MICROFILM SERVICES,
INC.;PROVIDING FOR DISBURSEMENT FROM ACCOUNT NUMBER
001-1620-524.34-80,WHICH IS ENTITLED "MICROFILMING;"
AND,PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS,forpurchasesinexcessof$1,000,Article III,§5H
oftheCity Charter requires Commission approval by competitive
process fromat least three different sources of supply;and,
WHEREAS,theCity solicited and obtained three proposals in
FY 95/96 for the microfilming of paper records;and,
WHEREAS,the lowest price was submitted by the firm of
Professional Microfilm Services,Inc.and accepted by the City in
late FY 95/96;and,
WHEREAS,Professional Microfilm Services,Inc.has completed
2,920images,inordertoaddressthebacklogofrecords,andis
scheduled to continue microfilming records dated through the end
of December,1996.
NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI,FLORIDA:
Section 1.The City Administration is authorized to disburse
a sum not to exceed $3,500 to the firm of Professional Microfilm
Services,Inc.for microfilming of permit records as invoices are
submitted for work completed during the 1997-98 Fiscal Year.
Section 2.The disbursement shall be charged to expenditure
Account Number 001-1620-524.34-80,entitled MMicrofilming".
Section 3.This resolution shall take effect immediately
upon approval.
Microfilm Resolution:January 20,1998
Page 2of Res.#14-98-10281
PASSED AND ADOPTED this 2 0th day of January,1998
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
-,/C-?&^
c:\...\budget \Microfilm-rcs3.iloc
Microfilm Resolution:January 20,1998
APPROVED:
COMMISSION VOTE:5-0
Mayor Price:Yea
Vice-Mayor Robaina:Yea
Commissioner Oliveros:Yea
Commissioner Young:Yea
Commissioner Bethel:Yea
CITY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
To:Mayor andCity Commission Date:January 13,1998
dfy'/y^s Agenda Item #
From:DianaMorris Re:Comm.Mtg.01/20/98
City Manager MicrofilmResolution
REQUEST:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,
RELATING TO AUTHORIZING THECITY ADMINISTRATION TO DISBURSE ASUMNOTTO EXCEED $3,500 FOR
THE MICROFILMING OF PERMITS FOR PLANNING AND ZONING BY THE FIRM OF PROFESSIONAL MICROFILM
SERVICES,INC.;PROVIDING FOR DISBURSEMENT FROM ACCOUNT NUMBER 001-1620-524.34-80,WHICH
IS ENTITLED '"MICROFILMING;"AND.PROVIDING FORAN EFFECTIVE DATE.
BACKGROUND &ANALYSIS:
Thisisabudgetediteminthe 1997-98 FiscalYearAdoptedBudgetwhichaddressestheregular
expenses forrecordsretentionincurredaspartoftheDepartment'srecordkeeping duties.
RECOMMENDATION:Approval.
Attachments:
Proposed Resolution for Adoption
Copy of Invoice for Payment
CityManager'sReport:Microfilm Resolution(Consent Agenda)
PROMISE COLOR
7801 N.W.37TH STREET
SUITE 204
MIAMI,FL 33122
Tel:305 591-2324
Fax:305 591-5957
BOLD TO:
DATE
City of South Miami
6130 Sunset Drive
South Miami,FL 33143
SHIP VIA
1/03/97 LOCAL DELIVERY
PURCHASE ORDER NUMBER
I TDIA
QTY.
RDERED
FFRNAN
QTY
SHIPPED
DEZ.
QTY.
B.O.
ORDER DATE
ITEM NUMBER
SHIP TO:
R0.B.
SALESPERSON
e-v-
DESCRIPTION
CUSTOMER NO
5683
CITSM
Page:1
City of South Miami
6130 Sunset Drive
South Miami,FL 33143
TERMS
NET 10 DAYS
OUR ORDER NUMBER
UNIT PRICE EXTENDED PRICE
390 2390 M3535mm Microfilmed Images 0.348 831.72
OLLS
HANK
Z
l
Roll #Permits
95 DELIVERED
95 84 IMAG
95 519
95 537
95 505
95 498
95 247
EIVI7[)
11997
PLAN.WG DIVISION
CELIVEFED
YOU FOF
ON
YOUR
09-24-97
ORDER
WITH INVOICE #5582
ES IN BACK ORDER
fW»A^TMPNT Pi Afi/Mt/U%•nMaMMMMMWM*
QUANTcTYA-^'
BILLED.
-•:.•ED AS
Depart;?.c.i'
FREIGHT CHARGES
SALES AMOUNT
SALES TAX
TOTAL SALES
PAYMENT REC'D.
BALANCE DUE
UnOMvL ypw
831 .72
0.00
831.72
0.00
831.72
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