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Res. No. 012-98-10279RESOLUTION NO.12-98-1027Q A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO ENTER INTO A 48 MONTH LEASE AGREEMENT WITH STAR BUSINESS SYSTEMS,FOR A POSTAGE MACHINE FOR AN AMOUNT NOT TO EXCEED $14,736.00;CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 1320-513.4420 TITLED "LEASE PURCHASE-POSTAGE MACHINE;"AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,the United States Postal Service requires that all mechanical meters be phased outand replaced with electronic postage meters that are far more secure and provide a security level that enhances postal revenues by December 1998;and WHEREAS,our current mailing machine is obsolete beyond repair due to age and usage;and WHEREAS,in compliance with City of South Miami bid requirements,three quotes have been obtained by the Central Services Office ona new postal machine;and WHEREAS,STAR BUSINESS SYSTEMS,the exclusive dealer for ASCOM Hasler,provider ofthe lease and service contract forthe320 series mailing system tobe utilized for city wide postage located inthe Finance Department,has provided the lowest bid;and WHEREAS,the term of the four-year lease agreement includes maintenance,and repairs ofall component parts of the Ascom Hasler mailing system;and WHEREAS,the lease contract period shall be from January 21, 1998 through January 20,2002. NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA: Section 1.That the City Manager is authorized to sign a four- year lease agreement with Star Business Systems Inc.for the total amount of $14,736.00 to acquire a new postal machine for the city. The lease payment will beas follows:first year in the amount of $3,180.00,second year in the amount of $3,852.00,third year in the amount of $3,852.00 and fourth and final year in the amount of $3,852.00.All future budgets will reflect the annual lease amounts. Section 2.That the annual disbursement be charged to account number 1320-513.4420 (Lease purchase-postage machine). Page 2of Res.#12-98-10279 Section 3.This resolution shall take effect immediately ,1998. upon approval. passed and adopted this 20th day of January ATTEST: 6uU7Z&n&Jt&u CITY CLERK READ AND APPROVED AS TO FORM g^c,/^.£*=*£*•//-*?, CITY ATTORNEY APPROVED COMMISSION VOTE:5-0 Mayor Price:Yea ViceMayor Robaina:Yea Commissioner Young:Yea Commissioner Bethel:Yea Commissioner 01iveros:Yea CITY OF SOUTH MIAMI INTER-OFFICE MEMORANDUM TO:Mayor and City Commission FROM:Diana Morris City Manager DATE:1/16/98 AGENDA ITEM # Comm.Mtg.1/20/98 Four-year Lease agreement with Star Business Center to acquire a new postal machine. c The attached resolution authorizes theCity Manager tosigna four-year leasewithStarBusiness Center for $14,736.00 to acquire anew postal machine for useintheCity Hall.The present machineisobsoleteandcannotaccommodatethechangesrequiredbytheUnitedStates Postal Service. Metering technology management UNITEDSTATES POSTALSERVICE October 8,1997 Dear Postage Meter User: You area valued customer ofthe United States Postal Service,andwe would like tothank you for yourbusiness.Asyoumayhaveread,therearesome significant changes coming that will affect many postagemeter users.So in order to keep youinformed,we urge youto take amomentto read thisimportant message. ThePostalServiceannouncedon May 1,1996 that mechanical metersmustbephasedoutofuse andreplaced with electronic postage meters.Thetechnologyandsecurityfeaturesof mechanical metersisobsoletewhen compared tothelatestinavailable postage meteringdevices.Just as the office equipment industry has evolved overthepastdecade,postage metering technology has advanced with the availability of electronic and digital meters.Thenew electronic and digital metering systems availabletoday are far more secure than mechanical meters,andthisnewlevelof security enhances protectionofpostal revenues. We regretanyinconveniencetoourmetercustomersusingmechanicalmeters;however,thereisa lot of good newsassociated with a conversion to newer meter models.Electronic meters provide mailers with significantly enhancedfeaturesand benefits like postage accounting,interfaces with electronic scales,remotemeter resetting and much more.New meter technology is more reliable, simplifies the payment and collection of postage,and supports our efforts for ensuring security of postage.With advancesin technology andthe security featuresthatnew technology affords,the Postal Service has no choice butto take this initiative because of the continued loss of revenue through postage meters,andthe susceptibility of mechanical meters to tampering and fraudulent misuse.i While our motivations are driven bythenecessitytoprotectrevenue,weare committed to implementing thechange in theleast disruptive way wecan.Wehavebeen working with the meter manufacturers to develop a schedule that will work for everyone.The gradual phase-out process began June 1,1996 when we required meter manufacturers tostop all new placements of mechanical meters.The conversion schedule forthe mechanical meters in service is as follows: Meter/Mailer Type Conversion Date •Mechanical metersusedtoprocess mail for afee,March 31,1997* orprovidemetering and mailing services to others *If youarea"forfee"mailer andhavemissedthisdate,contactyourmeter manufacturer immediately •All other high-speedcapable mechanical meters December 31,1998 (systems'meters thatoperateona mailing machine base) •All tow speed mechanical meters must be converted March 31,1999 475UENFANTPLAZASW Washington DC 20260-6807 202-268-3757 FAX:202-268-5612 G POSTAGE METER LEASE COMPARISON 12/17/97 CO.NAME EQUIP.DES. Star Business Ascom Hasler Clair Lewis Model 320/as-41 826-9012 A-H-30 lb.Scale and accounting *****4 YEAR LEASE Pitnev Bowes Paraeon n Bram Mail processor Gechtman w/scale and 1-800-8389945accounting *****5 YEAR LEASE TERM Neooost George Barbara 822-6004 *****4 YEAR LEASE TERM SM94C w/mail accounting unit &scale ************U£^C,Jg************* #MO.MONTH TOTAL LEASE TERM 48 $265.00-12 $321.00-36 $14,736.00 LEASE $14,736.00 60 $382.20-60 $22,932.00 LEASE $22.932.00 48 $482.52-12 $548.27-36 $25,527.96 LEASE $25.527.96 6 ascom Lessor Ascom Hasler Leasing,aprogramof: @ Mellon First United Leasing8" 100 Corporate Nortti,Bannockburn.Illinois 60015-1279 Phono:847-615-0992 Lessee Name f*AW J "^V "^Sotx-tW;|A *a«^\7-V*" Street Address (oi?*gv Su^<^-»£)r;:*-:":r • ;,.,J.••• City IA\at^\ The equipment leased hereunder is as follows: QTY MAKE-DESCRIPTION MODEL*SERIAL # \V\o!A V\^*^^e S2DT \CM-Aejr &<k I S£.<sAe-P\\X-XO \^<Y-^.wA\*\A \a*\£*%*xP-P\co\o \f?iVNCv<^«^vC *?Itf1Or*>*^,»*M«U «C Gf V S«Vo^dk VC£>4,* .i • SPECIAL PAYMENT PB0V1SI0NS (none Uleft bUnk) •-:"•"State r="C Zip "X'SX H^ Equipment LeaseNo '. Complete all areas using monthly calculations INITIAL LEASE TERM (in months)HS LAST MONTHLY LEASE PAYMENTS •(' TOTAL $ 2-2 \ Payment Schedule: #OF MONTHLY PAYMENTS MONTHLY LEASE PAYMENT TAX* TOTAL MONTHLY LEASE PAYMENT *MZ."2.4>S-OD O ZtS-Oo "-3b ^2\-oo 0 ?/Z.\-(O 0 Nat Nat •Taxsubjecttochangewithoutnotice Payments include:tSSiniBRtW»L K3BRVICEMAIOTBNANCE DrATE&STRUCTURE INSURANCE LESSEEINITIALS (none UleftbUnk) Monthly payments tobe remitted:£3jionthiy •Quarterly D Semi-Annual •Annual 1.Lessee shall pay Lessor atthe office ofLessor,orat such otherplace as Lessor may hereafter designate,the amounts listed inthe Payment Schedule above forthe initial lease term above, commencing upon delivery ofthe leased equipment andonthe first day of each andevery consecutive remittance period thereafter.Thelast monthly lease payments shown above are payable at thetimeofsigning this Agreement Address ofinstallation ifdifferent fitom the above address:••<.'••••t >•>'•-•;•-•-.•..,^-','•,••'t.• la.WHEN THE PAYMENT AMOUNT SHOWN ABOVE INCLUDESTHESERVICE MAINTENANCE PAYMENT AND/ORTHERATE&STRUCTURE INSURANCE PAYMENT AND/OR THE METER RENTAL PAYMENT,LESSEE ACKNOWLEDGES THAT LESSOR COLLECTS THESE PAYMENTS AS AN ACCOMMODATION TO LESSEE AND LESSOR IS NOT RESPONSIBLE FOR PERFORMANCE UNDER ANY AGREEMENT FORSAME. 2.LESSEE ACKNOWLEDGES THAT LESSOR IS NOT THE MANUFACTURER OF THE EQUIPMENT,NOR A SUBSIDIARY OR AFFILIATE OF THE MANUFACTURER,NOR THE MANUFACTURER'S OR VENDOR'S AGENT AND THAT ASCOM HASLER LEASING ISA PROGRAM OF ilELLON FIRST UNITED LEASING,A DIVISION OF MELLON LEASING CORPORATION AND IS NOT AN AGENT OR ALTER EGO OF ASCOM HASLER MAILING SYSTEMS,®INC.LESSOR MAKES NO EXPRESS OR IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FORA PARTICULAR PURPOSE WITH RESPECT T(T SUCH LEASED PROPERTY AND HEREBY DISCLAIMS THE SAME.ASTO LESSOR,LESSEE LEASES THE EQUIPMENT "AS IS".IN NO EVENT SHALL LESSOR HAVE ANY LIABILITY FOR NOR SHALL LESSEE HAVE ANY REMEDY AGAINST LESSOR FOR CONSEQUENTIAL,SPECIAL, INCIDENTAL,OR PUNITIVE DAMAGES.OR ANY LOSS OFPROFITS OR SAVINGS,LOSS OFUSE,OR ANY OTHER COMMERCIAL LOSS.Lessee has made the selection ofthe above property based upon its own judgment,and expressly disclaims any reliance upon any statements or representations made by Lessor.Lessor is not responsible for any repairs,service or defects in the leased property orthe operation thereof. 3.Lessee shall inspect the equipment within five business days after delivery thereof to Lessee.Unless within said period Lessee gives written notice to Lessor specifying anydefects inor any other proper objections to the equipment,itshall be conclusively presumed that Lessee has fully accepted the equipment,that itisinfull compliance with the terms of this Lease and isingood condition and repair. IfLessee cancels or terminates this Lease prior to acceptance of the equipment,Lessee agrees to assume all of Lessor's obligations under any purchase agreement for the equipment,and Lessee agrees to indemnify and defend Lessor from any claims including any demand for payments by the manufacturer orvendor oftheequipment Inaddition,Lessee's advance payments areforfeited to Lessor as liquidated damages. 4.The parties hereto agree thatthereisnosaleofthe equipment to Lessee.No right,titleor interest inthe leased property shallpassto Lessee otherthan,conditioned upon Lessee's compliance with and fulfillment ofthe terms andconditions ofthis Lease,the right to maintain possession andusethe leased property forthe full lease term.Said property shall always remain andbe deemed personal property,even though said properly may hereafter become attached or affixed to realty.Lessor agrees,tothe extent theyare assignable,to assign to Lessee,without recourse to Lessor,any warranties received by Lessor with respect to the equipment leased herein. 5.Lessee,shall,at Lessee's expense,comply with all laws and regulations relating to the leased property orto this Lease,and shall be responsible to pay all license fees and assessments and sales,use,properly,excise andothertaxes,penalties and interest now and hereafter imposed byanygovernmental body or agency upon properly leased herein,orfortheusethereof.Inthe event thatany such fees,assessments,taxes,penalties and other interest attributable tothe leased property ortothis Lease are paid byLessor on behalf of Lessee orare found dueafterthe expiration hereof,then upon demand,Lessee shall immediately remit same to Lessor.Lessor may charge Lessee an administrative feefor paying property taxon Lessee's behalf.The provisions ofthis paragraph shall survive the expiration of this Lease. 6.Lessee agrees not tosell,assign,sublet,pledge orotherwise encumber or suffer a lien upon oragainst any interest inthis Lease orthe properly leased herein,ortoremove said property from the place of installation set forth herein without Lessor's prior written consent Lessee hereby agrees that Lessor may assign orsell this Lease,inwhole orin part,without notice to Lessee,and such assignee shall assume and beentitled toallbenefits herein granted toLessor.Lessee hereby agrees not toassert any defense,counterclaim orsetoff which it may have against Lessor against said assignee. This Lease,consisting ofthe foregoing AND THE REVERSE SIDE HEREOF,correctly sets forth the entire Agreement between Lessor and Lessee.No agreements orunderstandings shall be binding on either of the parties hereto unless specifically set forth in this Lease.The term "Lessee"as'used herein shall mean and include any and all Lessees who sign hereunder,each of whom shall be jointly and severally bound thereby.Lessee agrees thatLessor's depositing orendorsing ofany check orother negotiable instrument shall not bedeemed anacceptance oftheLease by Lessor until Lessor signs below. By execution hereof theundersigned hereby certifies thathe has read this Lease,INCLUDING THE REVERSE SIDE HEREOF,andthatheisduly authorized toexecute thisLease onbehalf ofLessee. Accepted this LESSOR:ASCOM HASLER LEASING,aprogramof: ©Mellon First United Leasing5" BY: -.19.Executed this LESSEE NAME: BY: THIS LEASE CANNOTBECANCELLEDANDISFOR BUSINESS PURPOSESONLY .day of ^\A.v|f^g ^<>A *^ (Authorized signature and tffle) •19 <\g. \Qlw>% '<'! (Continued onreversesidehereof) B7/97 UyD dJ Pitney Bowes Inc.Z2&?-* State and Local Government RENTAL AGREEMENT FOR SALES AND SERVICE INFORMATION 1 (800)322-8000 ACCOUNT REPRESENTATIVE NAME REP.# DISTRICT OFFICE DISTRICT * QUAN. RENIALAUJUUNI NU.I 60 MODEL NO.EQUIPMENT DESCRIPTION eio Qrys+abne.Irxi OYnne Qcxnnfrhv^-3 sZoKL INITIAL RENTAL TERM(INMONTHS)60 BILLING FREQUENCY 7& MONTHLY M QUARTERLY Q]OTHER #OFPAYMENTS TOTAL PAYMENT FIRST 20 $**ANEXT NEXT $>lgV/^L $ NEXT $ DEFERRED INTEREST aSif* EMA ON RENTAL • S0F-GUARD AGREEMENT D ACCEPTED BY: ADDITIONAL SERVICES SOFTWARE MAINTENANCE AGREEMENT • METER ON RENTAL • AUTOMATIC PROM REPLACEMENT • J l L RENT0R RETAIN TITLE • I I RENTAL TERMS AND CONDITIONS By your signature as "Renter"below,yourequestthatwerenttoyouthe equipment describedaboveoronanyscheduleattachedhereto(the "Equipment") )r businessor commercial purposes.Your offer will be binding onuswhen we acceptitbyhavinganauthorizedemployeesignit.All paymentshereun der shall be payable only tousatour executive office,unlesswe direct you otherwise in writing. 1.NON-APPROPRIATION.You warrantthatyouhavefundsavailabletopayTotal Payments untiltheendofyourcurrentappropriationperiodandwar rant that you will requestfundstomakesuchpaymentsineach appropriation period from now until theendofthe Initial Rental Term.Ifyou properly requestfromyourlegislative body orfundingauthorityfundstobepaidtousunderthisRental Agreement andsuchlegislativebodyorfund ingauthoritydoesnotappropriatefundstobepaidtousfortheEquipmentyoumay,uponthe exhaustion ofthefundingauthorized for the thencurrent appropriation period,returntheEquipmenttous,atyour expense,and thereupon,bereleasedofyourobligationtomakeallTotal Paymentstousduethereafter,provided:(i)the failure ofthe legislative bodyor funding authority to appropriate thenecessaryfundsis documented tousasthe reason for cancellation,and (ii)youhave satisfied allofyourobligationstousincludingthe payment ofall amounts then duetousunderthis Rental Agreement.Intheeventyoureturnthe Equipment pursuanttothetermsofthis paragraph,weshall retain all sumspaidhereunderby you.You agree notto purchase orrent equipment performing functions similar tothose performed through theuseofthe Equipment for the balance of the appro priation period following yourexerciseofyourterminationrighthereunder. SEE REVERSE SIDE FOR ADDITIONAL TERMS AND CONDITIONS WHICH ARE PART OF THIS RENTAL TAX EXEMPT NO.SALES TAX(IF APPLICABLE) $ FISCAL FUNDING PERIOD FROM:TO: F Pitney Bowes Bram Gechtman Account Executive I Y*i WMf * SPECIMEN """ F'-'/5.00 = \*r*^.'MAW, MAILING ADDRESS: BRAMGECHTMAN PITNEYBOWESINC 14361COMMERCEWAY MIAMILAKESFL 33016-1585 VOICE MAIL:1-800-659-2555 X2661 t£6Q*>$3l2Jffi¥*> X t7/S1-800-322-8000 (305)822-1042FAX:lll,...ll„l.l....l.l,ll,.ll,„l,„lll,.,ll„.ll ,1! BY: TITLE:DATE: FULL LEGAL NAME OF RENTER C i 1 1T1 V.iQiFi iSiOiUiTiMi 1M1 /\A\U\[ DBA NAME I I BILUNG ADDRESS I I i i i JI CITY COUNTY STATE ZIP+4STATE SOUTH M!^M\oAve EQUIPMENT LOCATION IF NOT SAME AS ABOVE 3514*3-5S?3 1 I CITY COUNTY SEND INVOICE TO THE ATTENTION OF CONTACT I I STATE ZIP+4 PHONE () RENTER PLEASE SIGN BELOW PRINT NAME [TITLE DATE 6 INVESTMENT SUMMARY FOR CITY OF SOUTH MIAMI SM94C Mailing Machine interfaced MM48C Mail Accounting Unit GSA Purchase Price EQUIPMENT MAINTENANCE POSTAGE ON CALL METER RENTAL RESET *-Soo-WE^^cu^.B*^^^ RATE CHANGE PROTECTION +&xtt***L $10,842.00 $1,630.00 per year J;'/-A^B $First Year Free *T off \&^'' $Included In Meter Rental $495.00 per year Price Protection Lease Program 36 mo. First 12 payment $566.01 Remaining payment $631.76 60 mo. $440.24 $505.99 PRICE PROTECTION PROGRAM Neopost'sexclusiveprotectionprogramincludes equipment meter rental,resets,ratechangesandmaintenanceinone convenient invoice and locked in for the term of the lease. Notes: Delivery 30to45DaysDeliveryandtraining included neopost uenvery ana n ^Mf * 6