Loading...
Res No 036-16-14591RESOLUTION NO.:035-16-14591 A Resolution authorizing the City Manager to purchase and install new outdoor fitness equipment from Greenfields Outdoor Fitness through a piggyback agreement from the Clay County,Florida RFP No.13/14-8 foran amount not to exceed 41,245.60. WHEREAS,staff conducted an assessment at Dante Fascell Park and discovered that the existing outdoor fitness equipment isin dire need of replacement;and WHEREAS,the City received aFlorida Recreation Development Assistant Program grant from the Florida Department of Environmental Protection for Dante Fascell Park;and WHEREAS,the grant agreement,in the amount of $50,000,provides fundingfor tennis court upgrades (i.e.tennis nets,windscreens),installation ofnew outdoor fitness equipment,picnicfacilities (i.e.picnic tables and grills),and installation ofa new water fountain;and WHEREAS,the purchase willbe made through a piggyback agreement from the Clay County, Florida RFP No.13/14-8,which contains a number of vendors who are authorized tosellparkand playground equipment to Clay County,Florida;and WHEREAS,competitive proposals were sought from at least three (3)different sources of supply listedin the award made byClayCounty,Florida through responses toits RFP No.13/14-8;Greenfields Outdoor Fitnesswason the ClayCountylistof vendors andwas the second lowest and most responsive vendor selected from Clay County,Florida RFP No.13/14-8 bidders list;and WHEREAS,although Greenfields Outdoor Fitnesswas the second lowest proposal received, they're providingan ADA-accessible chest pressmachine,more fitness units,andtwice the user/serving capacity as the first lowest proposal received. NOW,THEREFORE,BEIT RESOLVED BYTHE MAYOR AND CITY COMMISSION OFTHECITYOF SOUTH MIAMI,FLORIDA THAT: Section 1.TheCity Manager is authorized to expend an amount not to exceed 41,245.60 to Greenfields Outdoor Fitnessfor the purchase andinstallationofnew outdoor fitness equipment at DanteFascellPark.The total expenditure in the amount of 41,245.60 shallbe charged to the FRDAP- Dante FascellPark account number 106-2002-572-6450,whichhasa balance of $50,000 before this request was made. Section 2.Severability.Ifany section clause,sentence,or phrase ofthisresolutionisforany reasonheld invalid orunconstitutionalbyacourtof competent jurisdiction,the holdingshallnotaffect the validityof the remaining portions of this resolution. Section 3.Effective Date.Thisresolutionshall become effective immediately upon adoption by vote of the City Commission. Pg.2 of Res.No.036-16-14591 PASSED AND ADOPTED thisi 6thdav ofFebruary ,2016. MAYOR / COMMISSION VOTE:5-0 Mayor Stoddard:Yea Vice Mayor Welsh:Yea Commissioner Edmond:Yea Commissioner Liebman:Yea Commissioner Harris:Yea rhWKA'vSouth'Miami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To: From: Via: Date: Subject: Background: The Honorable Mayor &Members of the City Commission Steven Alexander,City Manager Quentin Pough,Director of Parks&Recreation February16,2016 Agenda Item No.:, A Resolution authorizing the City Manager to purchase and install new outdoor fitness equipment from Greenfields Outdoor Fitness through a piggyback agreement from the Clay County,Florida RFP No.13/14-8foran amount notto exceed $41,245.60. The City received aFlorida Recreation Development Assistant Programgrant from the Florida Department of Environmental Protection for Dante Fascell Park.Thegrant agreement,inthe amount of $50,000,providesfundingfor tennis court upgrades (i.e.tennis nets,windscreens),installation of new outdoor fitness equipment,picnicfacilities(i.e.picnic tables andgrills),and installation of a new water fountain.Thisgrant does not require matched funds from the City of South Miami. Parks and Recreation staff conducted an assessment at Dante Fascell Park and discovered that the existing outdoor fitness equipment isindire need of replacement.The new equipment willbe clustered ina central location to promote the social aspect of exercising,surrounded by natural tree shade and within eye distance from the playgroundso that caregivers andfamily members can watch their kidsandbe productive at the same time.Ourgoalin completing this project is to offer the publica safe and exciting place to exercise andto enhance the city's presence while providing new updated outdoor fitness equipment. Competitive proposals were sought from three (3)different sources of supply. Although Greenfields Outdoor Fitness was the second lowest proposal received, they're providinganADA-accessible chest press machine,more fitness units, and twice the user/serving capacity as the lowest vendor.City staff consulted with the contractor's references as to hands on experience and received positive feedback.Thisprojectcan be completed within the awarded grant budget of$50,000.Saidpurchasewillbe made through apiggyback agreement from the Clay County,Florida RFP No.13/14-8. WkA\South'Miami THE CITY OF PLEASANT LIVING Vendors & Proposal Amount: Expense: FUND& Account: Attachments: CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM Pleasefindbelowa breakdown ofall submitted proposals. Vendors AMOUNT Rec Services,Inc $29,898.19 Greenfields Outdoor Fitness $41,245.60 • Playmore Recreational Products &Services $42,153.00 Amount not to exceed $41,245.60. The expenditure shallbe charged to the FRDAP-Dante FascellPark account number 106-2002-572-6450,whichhasabalanceof$50,000beforethis request was made. Resolution Proposal:Greenfields Outdoor Fitness/Rep Services/Playmore Noticeof Intent to Award,ClayCounty,FL Fully Executed Piggyback Agreement Sunbiz -Greenfields Outdoor Fitness A Greenfields w/Outdoor Fitness 2617 West Woodland Drive,Anaheim CA 92801 USA T:888.315.9037 F:866.308.9719 lnfo@Greenfieldsfitness.com Customer Quotation Date Quote # 2/4/2016 6687 Sold To Ship To Parks &Recreation Dante Fascell Park Gibson-Bethel Community Center 8600 SW 57th Avenue Qnentin Pough South Miami,FL 33143 5800 SW 66th Street South Miami,FL 33143 Tel:305668-3876 Fax:305 668-3788 E-mail: Project Name Terms Quote Valid Until Rep Dante Fascell Park Due on receipt 3/31/2016 JD Item Description Color Qty Rate Total BASED ON ORIGINAL QUOTE#6512 SHP2009-5-03 SingleEllipticalCrossTrainer(surface mount) Green/Tan/Green 1 2,895.00 2,895.00T S6R2005-1-42 2-Person Back &Arms Combo (surface mount) Green/Tan/Green 1 3,995.00 3.995.00T SGR2005-1-48C Lat Pull-Down &Vertical Press COMBO (surfacemount) Green/Tan/Green 1 3,995,00 3.995.00T SGR2005-1-48A-W Wheelchair Accessible Chest Press (surface mount) Green/Tan/Green 1 4,795.00 4,795-OOT SGR2005-1-71 StaticCombo-Sit-up,Pull-up,DipStation (surface mount) Green/Tan/Green 1 3,395.00 3,395.00T SGR2005-1-104 4-Person LegPress(surfacemount)Green/Tan/Green 1 3,595.00 3,595.00T GR2005-1-105 Announcement board Green 1 1,450.00 1,450.00T Special Mounting SurfaceMountUpgrade Subtotal 6 250.00 1,500.00T 25,620.00 Discount 2%discount per ClayCountyContract# 13/14-8 VariousEquipmentandAmenities forParksandPlaygrounds. -2.00%-512.40 Shipping 3,990.00 3,990.00 Donation 501(c)Donationtothecity of SouthMiami -1,600.00 -1,600.00 Installation Installationcostis a~pass-through tohelp city.AsperRegalContractors,Inc Quote Dated1-19-2016(attached) 13,748.00 13,748.00 FINANCING OPTIONS ARE NOW AVAILABLE.CALL FOIRDiETAILS• COLOR SELECTION Please be advised that there can onlybe one colorfor each welded asseml>iy Subtotal $41,245.60 CUSTOMER APPROVAL 1 hereby approve this order,theitem selection,color selection andoverallTerms&C of this order. Name:Date: onditions Sales TaIX (().0%)$0.00 Total $41,245.60 Sianature:PLEASE SIGN &FAX BACK TO:866-308-S>719 Page 1 of2REPSERVICES,INC. Experts at Play &Outdoor Spaces Please make POs and contracts out to: Rep Services,Inc. 581 Technology Park,STE1009 LakeMary,FL 32746-7127 Please mail checks to: Rep Services,Inc. 581 Technology Park,STE 1009 LakeMary,FL 32746-7127 Proposed To: Cityof South Miami 6130 Sunset Drive South Miami,FL 33143-6319 Ship To: Cityof South Miami 8600 SW 57th Avenue South Miami,FL 33143-143- BUI To: Cityof South Miami 6130 Sunset Drive South Miami,,FL 33443-6319- Attn:Ouentin Pough Attn:Quentin Pough Attn:Quentin Pough Project No:11707 Proposal No:11707.01 Proposal Date:1/12/2016 For Questions Contact Jacqui Rohrborn Ph#407-831-9658 x223 E-Mail:jacqui@repservices.com Project Name: Proposal Name: Proposal Expires: Cityof South Miami-Dante Fascell Project Contact Dante Fascell Park-Fitness Project Location: 2/11/2016 Quentin Pough 8600 SW 57th Avenue South Miami,FL 33143 Sales Consultant Debbie Levine Ph #561-353-0980 E-Mail:dlevine@repservices.com Option A Rev:0 Input By:JR-1/12/2016 Vendor:Landscape Structures Freight:Prepaid Proj Drawings:11707-1-1 Ship Method:Best Way FOB:Destination 549751 Class Part No Qty Description UnltWt Unit Price Net Price Ext Price Sports/Fitness IP192451B-001 IP192452B-001 IP192456B-001 IP192460B-001 IP192461B-001 IP192464B-001 IP205942B-001 IP205944B-001 IP205947B-001 IP206894A-001 IP207607A-001 1Ab Crunch/Leg Lift2SM|Order Post Separately* 1 Assisted Row/Push-Up 2SM|Order Post Separately* 1 Chest/Back Press 2SM|Order Post Separately* 1Pull-Up/Dip 2SM|Order Post Separately* 1 Squat press 2SM|Order Post Separately* 1 Intro Sign 2SM 1 Steel Post w/1 TopAttachment|2SM 3 Steel Post w/2and0Attachments|2SM 1 Steel Post w/3 Attachments|2SM 2 HeatthBeat Epoxy 5 HeaJthBeat BlankSign Set Total Product Discount per the Clay County Contract #13/14-8:$349.10 Vendor Rep Services Installer Part No Qty UOM Description DUMPSTER 1 EA INS-CON 1 LT SIDEWALK INS-CON SLAB 1 LT INS-LSI 1 LT STORAGE 1 EA Dumpster Install 38lf of 4"thick 5'wide Concrete Sidewalk Install 680 sf of 4"Concrete Slab EquipmentInstallation-LandscapeStructures Storage Container for(1)monthduringinstallation General Terms of Sale and Proposal Summary Govt:Net30;Resellers:Check w/Order;Others:50%down,Balance priortoship Note:Orders less than $5,000 require payment with order Notes 45 1,380.00 -2.0%1,352.40 1,352.40 62 1,310.00 -2.0%1.283.80 1,283.80 196 4,280.00 -2.0%4,194.40 4,194.40 66 1,435.00 -2.0%1,406.30 1,406.30 160 4,280.00 -2.0%4,194.40 4,194.40 76 795.00 -2.0%779.10 779.10 64 795.00 -2.0%779.10 779.10 65 795.00 -2.0%779.10 2,337.30 63 795.00 -2.0%779.10 779.10 2 0.00 -2.0%0.00 0.00 4 0.00 -2.0%0.00 0.00 951 $17,105.90 Freight Charge:$1,227.29 Landscape Structures Total:$18,333.19 Rep Services Installer Total: Product: Installation: Freight Proposal Total: 549752 Unit Price Ext Price 630.00 630.00 1,205.00 1,205.00 4,095.00 4,095.00 5,085.00 5,085.00 550.00 550.00 $11,565.00 $17,105.90 $11,565.00 $1,227.29 $29,898.19 TheQayCountyContract #13/14-8 providesa2%discounton LSI product The maximum price for installation is45%oftheproductprice.(Installation does J. Proposal,No:11707.01 Project Name:CityofSouthMiami-DanteFascell Park-Fi Proposal Date:1/12/2016 Page2of2 not include siteprep,slabs,footingsor engineering). Basis of Proposal Our proposal is based upon youremail request. Estimated project completion schedule- Your order willtake approximately 7 weeks from receipt to completion ofinstallation. RSI will respond inatimelyfashionafterreceiptof order/contract/letter ofintent/noticeto proceed. Landscape Structures: Whenplacinganorder,please select colorsfrom those shownonthebackinsidecoverofthecatalog. WRITTEN COLOR SELECTION AND SUPPORT OPTION (DIRECT BURY OR SURFACE MOUNT)MUST BE SPECIFIED WTTH ORDER. Installation: Unless otherwise noted,the following items are tobe PROVIDED BY CUSTOMER priorto installation: •ALLSitework completed -excavation,removalandgradingto proper levelpriorto installer arrival. •Site security to prevent theftor vandalism of equipment •Water and 110 Electric. •Underground Utilities Located andMarkedpriorto installation. •Does not include soil density or concrete testing •Permitting,if required. •Site Plan or Survey •Soils testing •Tree Survey Installation Charges onthis proposal are based onNOUNFORESEENconditionsinthe area,above orbelow the surface.If unforeseen conditions arise,the installation charges will change toreflectadditional costs associated withdealingwith those circumstances.Examples ofthisinclude,but are notlimitedto: sitenot ready upon installer's arrival,underground utilities,ordifficultieswithfootersduetocoralrockor ground water in the holes. The undersigned warrants that he/she isan authorized representative ofthecompanynoted and hastherequisiteauthoritytobind said company and/or principal.If anyparticular billing isnotpaidwhendue,all outstanding balances,regardlessofpriorterms,will become immediately due andowingupon demand.Interest on past due amounts will be assessed at1 %%permonthorthemaximum interest rate permitted by applicable law,whichever is less. Shouldit become necessary for either partytothis contract toinstitutelegalactionfor enforcement ofanyprovisionsofthiscontract,theprevailingparty shallbeentitledto reimbursement forallcourt costs and reasonable attorney's fees incidentto such legalaction.The parties hereto agree that proper venue for any legal action in any way related tothis contract shall be in Seminole County,FL. Accepted By: City of South Miami Company Name Authorized By Printed Name As Its:(™e) PLAYMORE 10271 Deer Run Farms Road,Suite 1 •Fort Myers,FL 33966 (239)791-2400 •(888)886-3757 •(239)791-2401 fax BBBE Recreational Products &Services January 20,2016 Quentin Pough Director of Parks &Recreation City of South Miami 5800 Southwest 66th Street South Miami,Florida 33143 RE:Dante Fascell Park, 8600 SW 57th Ave Pleaseallowthis letter to serveasourproposalfor the Fitness Equipment located at Dante FascellPark.Proposal is based onClay County,FL RFP - Equipment List Description 1 Announcement Board/Sign with CityLogo $3,125.00 1 Single Butterfly w/Usage Sign $3,933.00 1 Back&ArmsCombo w/Usage Sign $3,028.00 1 ADA ChestPress w/Usage Sign $3,688.00 1 Combo LatPullDown&Vertical Press w/Usage Sign $4,716.00 1 3PersonCombo(dips,pull-up&sit-ups)w/UsageSign $2,330.00 1 4 Person LegPress w/Usage Sign $5,573.00 1 Freight S 3,800.00 Sub Total $30,193.00 Additional Items Engineered DrawingsandCalculationsfor permitting if required $900.00 Proposal includes all equipment,and freight.Please note that the pricing listed above is based on 2016 pricing. Should you have any questions please feel free to contact me R.Stoney Bates Playmore Recreational Products and Services PLAYMORE - Recreational Products &Services January 20,2016 Quentin Pough Director of Parks &Recreation City of South Miami 5800 Southwest 66th Street South Miami,Florida 33143 RE:Dante Fascell Park, 8600SW 57th Ave Subj:Installation &Concrete Pad&Sidewalk Please allow this letter to serve as our proposal for the Installation and Concrete Pad& Sidewalk for the Fitness Equipment located at Dante FascellPark.Proposal is based on Clay County,FLRFP - Concrete Pads Description 1 430 Sfof4"concrete pad $3,913.00 1670 SF of4"concrete sidewalkleadingtofitness equipment pads$6,097.00 SubTotal $10,010.00 Installation EngineeredDrawingsandCalculationsforpermittingif required $1,950.00 10271 DeerRunFarmsRoad,Suite1•FortMyers,FL33966 (239)791-2400 •(888)886-3757 •(239)791-2401 fax Proposal includes the installation of the equipment pads and the sidewalk connecting to the path aswellas the installation of the equipment on the concrete pads.No Permit or Permit Fees included in this proposal. Should you have any questions please feel free to contact me R.Stoney Bates Playmore Recreational Products and Services BOARD OF COUNTY COMMISSIONERS OF CLAY COUNTY,FLORIDA NOTICE OF INTENT TO AWARD BID RFP N013/14-8,Various Equipment and Amenities for Parks and Playgrounds In accordance with the provisionsofSection8.NoftheClay County Purchasing Policy,noticeis hereby givenand posted ofthe decision oftheBoardofCounty Commissioners ofClayCounty, Florida (hereinafter the "Board")with respect to RFP No.13/14-8,Various Equipment and Amenities for Parks and Playgrounds.Responses toRFPNo.13/14-8 were opened on January 7,2014. During its regular meeting on February 11,2014,the Board rendered its decision to award RFP No 13/14-8 tomultiple companies and this notice of intent to award bidis the official notification regarding said selection.The decision of the Boardisfinal.Failure tofilea protest within the time prescribed in Section 8.N of the ClayCounty Purchasing Polides shall constitute a waiver of proceedings under Section 8.NBid Awards and Protests. Stephanie C.Kopelousos County Manager DateofPosting:Dateof Removal: 02/12/14 02/18/14 Time of Posting:Time of Removal: 8:45 am 8:55 a.m. Initials:Initials: DF DF FLORIDA Purchasing Division RO.Boxt3©6 > 477 Houston Street 4th Flo^f,Adrift Building Gteeft Cove Spring)R 32Q43-Q3&7 - ^rea Code: Phpne: Fax; \3Q4 273-IJ7&1 529^761 278-372? County Manager , Stephanie C,Kopelousoe- Commissioners: Wendell D.Davfes District 1 Douglas P>Gpnkey Districts Diane Hutchihgs Districts T,CheFfeeee SStewart District 4 Ronnie E.Robinson Districts Switchboard: GOS (904)2§4-S300 KH (352)473-3711 KL'{904)533^111 QP/&B.G $B4)269-630D www.cl6ycouotyg0v,jcom January 29,2014 MEMO JOS Stephanie Kopelousos County Manager FROM:Karen Thomas Pu/chasing Manager SUBJECT:,Budget,Perspnn£!;,&'Policy Agenda 2/3/14 ITEM:\RFP No.13/14-8 Recommend approval to post notice of intent and to award HFP Mo*1E/14-8, tfarfotfe Equipment aftd Amenities for Piarfo and Playground?tomultiple companies.Allbidsare based upon the %discount offered for products and service*This bid 1$afso a means forqualifyingvendors -for Ball Parklighting services.Qualifyingvendors wilt he requested tp providepricingon a^project J?Y project basis.The qualified vendqr providing the lowest re$ponsiye,qupte will be #wartjed theproject.Thi^wilj provideplayground equipment, amenities and lightingforall paries In Clay County and other entities wishing tp utSlia^this RfiP.Approval will be,effective affer 7£hourbidprotest perfod has expired ahrtd assuming no protesteare received;Submittals are available for review In the Purchasing Department Funding'Source:various Att:..i«-Stjsff Recommendation Sheet *,;2;~Price Sheet* >9-Bid1 Tabulation Sheet /df Karen Thomas ;::..,•^^H^^^SSSL.,. BIDDERS BID RECOMMENDATION SHEET January 28,2014 Bid #13/14-8 "Various Equipment &Amenities forParks&Playgrounds" Bond Base Bid Advanced Recreation Concents NA See Attached REP Services.Inc.NA See Attached Southern Recreation NA See Attached Plavmore West.Inc.NA See Attached J Durgan Assoc.Inc.NA See Attached Victor Stanley.Inc.NA See Attached Robertson Industries.Inc.NA See Attached Recvcled Plastic Factory.LLC NA See Attached No Fault Sports Group.LLC NA See Attached Greenfields Outdoor Fitness.Inc.NA See Attached Regal Contractors.Inc.NA See Attached Gulf Coast Sports.LLC NA See Attached Bliss Products &Services.Inc.NA See Attached Apollo Sunguard Systems.Inc.NA See Attached Robertson Industries.Inc.NA See Attached Miller Recreation Eauip.&Design NA See Attached Gametime.Inc.NA See Attached Site Horizons NA See Attached M Gav Constructors.Inc.NA See Attached Musco Sports Lighting.Inc.NA See Attached Staff Assigned to Tabulate Bids&Make Recommendations: Name Title Ellen Mattox Admin Program Mgr..Division of Parks &Recreation RECOMMENDATION: It is staffs recommendation to accept alt bids submitted.All bids are awarded based upon the % discount offered for products and services. F:\BIDS\1314\BID RECOMMENDATION SHEET -1314-8;playground equip.docx PRICE AGREEMENT CONTRACT FOR VARIOUS EQUIPMENT AND AMENITIES FOR PARKS &PLAYGROUNDS Bid#13/14-8 Distributor Manufacturer Product Discount Allowed from MSRP Installation Discount Catalog Provided Current MSRP List Supplied Advanced Rec. Concepts (321)775-0600 Litchfield Pavilions & Structures 3%35%Yes Yes HighlandProducts Site Furnishings 3%35%Yes Yes R3 RecycledPlay Structures Playground Equip.3%35%Yes Yes Skyspan Structures Shade Structures 3%35%Yes Yes Zeager Playground Surfacing Rubber surfacing 5%NA Yes Yes Boiling Forest Products Wood Mulch $55cu.yd.NA Yes Yes Innovative Wood Mulch Wood Mulch $55 cu.yd.NA Yes Yes Water Splash Water PlayEquip. • 3%NA Yes Yes BCI Burke PlaygroundEquip.5%35%Yes Yes Berliner Seilfabrik- Urban Designs CableClimbing Playground Equip. 3%40%Yes Yes Playcraft byKrauss Craft/Exercraft Playground & Fitness Equip. 3%35%Yes Yes Superior International Playground Equip.3%35%Yes Yes Paris/Ramparts FitnessEquip.3%35%Yes Yes SportsRock(ParkPets)Rocks shaped like animats for climbing 3%50%Yes Yes F:\Donna\Bid FolderJ)onna\RFP's\RFPs 13-14\1314-8 Park &Playground Equip\Bid 1314-8awardedbidders.docx 1 Distributor Manufacturer Product Discount Allowed from MSRP Installation Discount Catalog Provided Current MSRP List Supplied Advanced Rec Concents front.) Rubber Designs By Rainbow Turf Prod. Playground surfacing 5%Yes Yes Nationwide Turf Synthetic Turf 5%NA Yes Yes Poiysoft Playground surfacing 5%NA Yes Yes Bison Sporting Equip.3%40%Yes Yes KayPark Park Amenities 3%40%Yes Yes Ultra Play Park Furniture 3%40%Yes Yes Freenotes Harmony Park Musical Amenities 3%35%Yes Yes Webcoat Tables &Benches 3%40%Yes Yes GT Grandstands Bleachers 3%40%Yes Yes Ball Fabrics Shade Structures 3%35%Yes Yes Cedar Forest Products Wooden Shade Structures 3%35%Yes Yes Piayspace Services,Inc.Installer 2% REP Services,Inc (407)831-9658, ext.230 landscape Structures PlaygroundEquip..45%Yes Yes Porter/Poligon Shade Structures 2%53%Yes Yes DuMor,Inc.Park Amenities 2%40%Yes Yes Anova Park Amenities 2%40%Yes Yes USA Shade,Inc Shade Structure 2%60%Yes Yes F:\Donna\Bid Folder_Donna\RFPfs\RFPs 13-14\1314-8 Park &Playground Equip\Bid 1314-8awardedbidders.docx 2 Distributor Manufacturer Product Discount Allowed from MSRP Installation Discount Catalog Provided Current MSRP List Supplied REP Services, front.) ForeverLawn Grass for safe-play areas 5%Installation included inprice per SF Yes Yes Vitriturf/Hanover,Inc.Poured In place surfacing 2%Installation included inprice per SF Yes Yes Irvine Wood Recovery Playground mulch 5%99%Yes Yes Sof Surfaces Tileforsafeplay areas 5%33%Yes Yes Tot Turf Poured in place surfacing 2%Installation included inprice per SF Yes Yes Southern Recreation.Inc, (904)387-4390 (904)545-9870 (c) Playland Playground equip.; park amenities; shade structures 15%28%Yes Yes SportsPlay Playground equip.; shade structures 10%28%Yes Yes Jaypro Sports equip.10%28%Yes Yes KayPark Bleachers;park amenities 10%28%Yes Yes Webcoat Park amenities & shade structures 10%28%Yes Yes UltraPlay Playground equip.10%28%Yes Yes Ultra Site PetPark equip.& Park amenities 10%28%Yes Yes Sltescapes Park amenities 10%28%Yes Yes Utchfield (SSI Structures) Park amenities 10%28%Yes Yes Superior Shade Shade structures 10%28%Yes Yes Zeager Wood Carpet Playground surfacing 10%28%Yes Yes Murdock Water fountains 10%NA Yes Yes F:\Donna\Bid FolderJtonnaXRFP'sXRFPs 13-14\1314-8Park&Playground Equlp\Bid 1314-8awarded bidders.docx 3 Distributor Manufacturer Product Discount Allowed from MSRP Installation Discount Catalog Provided Current MSRP List Supplied Southern Recreation,JCnc, fcont.) Sportable Scoreboards Scoreboards 10%Varies with project Yes Yes Playmore west, Inc, (329)791-2400 Playworld Systems Playground Equip.5%30%Yes Yes Zeager Playground surfacing 5%75%Yes Yes X Grass Synthetic turf 5%Included Yes Yes Child Safe PouredInplace safety surface 5%Included Yes Yes Shade Systems Shade structures 5%60%Yes Yes Classic Recreation Shade structures & small RR bldgs. s%60% 3 Duraan Assoc. in*. (561)654-9708 Regal Contractors,Inc.Installer Greenfield Outdoor Fitness Exercise equip.& h/c playground equip. 2%-0"Yes Yes Apollo Sunguard Shade structures 5%-0-Yes Yes Henderson Recreation Playground equip.10%-0-Yes Yes Everguard Poured inplace safety surface -0--0-No Yes Victor Stanlev,Inc.Victor Stanley Planters,trashcans, park amenities s%25%Yes Yes (407)641-0241 (407)637-9385 Robertson Industries,Inc (954)882-1366 Tot Turf Poured In place safety surface 10%Included Yes Yes Art of Flooring Installer F:\Donna\Bid Folder_Donna\RFP's\RFPs 13-14\1314-8 Park &Playground Equip\Bid 1314-8awardedbidders.docx 4 Distributor Manufacturer Product Discount Allowed from MSRP Installation Discount Catalog Provided Current MSRP List Supplied Recvcled Plastic Factorv.LLC (941)473-1618 Recycled Plastic Factory,LLC Park amenities 23%NA Yes Yes No Fault Snorts Group.LLC (225)215-7760 NoFault Sports Group, LLC Poured inplace safety surface 10% Playsafe Surfacing,LLC Installer (?rfM*rtfje|ds Outdoor Fitness. Inc. (888)315-9037 Greenfields Outdoor Fitness,Inc. Exercise equip.& h/c playground equip. 2%Varies Yes Yes Reaal Contractors, (561)906-7321 Greenfield Outdoor Fitness,Inc. installer NA 40% Henderson Recreation Equip.,LTD Installer NA 35% Everguard Surfacing Installer NA -0- Apollo Sunguard Installer NA 80% Landscape Structures, Inc Installer NA 30% Playworld Systems Installer NA 30% PlaypowerLT/LlttleTlkes Commercial Farmington Installer NA 36% Mirade Recreation Equip. Installer NA 32% Shade Systems,Inc.Installer NA 80% Gulf Coast Sports, LLC (855)827-1386 Gulf Coast Sports,LLC Bleachers, Pressboxes&park amenities 5%3%No Yes F:\Donna\Bid FolderJDonnaXRFP'sXRFPs 13-14\1314-8Park&Playground Equip\Bid 1314-8 awardedbidders.docx 5 Current MSRP List Supplied Yes Distributor Manufacturer Product Discount Allowed from MSRP 5% Installation Discount Catalog Provided Bliss Products & Services,JCinc (904)210-7760 ActionPlay Safe play borders, swingparts,park amenities Pricedper job Yes American Mulch Mulch Priced per job Priced per job No No Athletic Connection Athletic equip.5%Priced per job Yes Yes Bark Park Equip,fordogpark 8%35%Yes Yes Big Toys Playground equip.5%35%Yes Yes BRP Bleachers,park amenities 5%Pricedperjob Yes Yes CemRock Rock climbers 5%Priced per job No Uo Childworks Playground equip.& swing parts 5%Priced per job Yes Yes Colorado Time Systems Scoreboards 5%Priced per job Yes Yes Compac Filtration Equip,for water parks 5%Pricedperjob Yes Yes Dero Bicycleracks 5%Priced per job Yes Yes DuraPlay Safety surfaces 5%Pricedperjob Yes Yes DynaCushlon Safety surfaces 10%Pricedper job No No Dynamo Sports &playground equip.,rock climbing 10%Pricedper job Yes Yes Electro Mesh Scoreboard Scoreboards 10%Pricedperjob No No F:\Donna\Bld Folder_Donna\RFP's\RFPs 13-14\1314-8 Park&Playground Equip\Bid 1314-8awarded bidders.docx 6 Elephant Play Playground equip.10%35%Yes Yes Everguard Poured In place safety surfaces 10%Pricedper job No No Distributor Manufacturer Product Discount Allowed from MSRP Installation Discount Catalog Provided Current MSRP List Supplied Bliss Products & Services,Inc.. (omt) Everlast Climbing Wall Climbers 10%Pricedper job Yes Yes Fibar ADAplayground safety surfaces 10%Priced per job Yes Yes Forestry Resources Mulch/Lumber 5%Pricedperjob No No Forte Plastic timbers for safe-play area 5%Pricedperjob Yes Yes Gared Sports Netting,field equip., sports equip. 10%Pricedperjob Yes Yes GT Grandstands Bleachers 10%Pricedperjob Yes Yes Innovative Mulching Mulch 10%Pricedperjob No No Jayhawk Plastics Park furnishings 10%Pricedperjob Yes Yes Jaypro Sports Indoor &outdoor sports equip. 5%Pricedperjob Yes Yes Jensen Swings Repairpartsfor swings 5%Pricedperjob Yes .Yes KayPark Playground equip.5%Pricedperjob No No Madrax Bicycleracks 5%Pricedperjob Yes Yes Most Dependable Fountains Water fountains 5%Pricedperjob Yes Yes Murdock Fountains Water fountains 5%Pricedperjob Yes Yes National Recreation Systems Bleachers S%Pricedperjob Yes Yes F:\Donna\Bid FolderJtonnaXRFP^RFPs 13-14\1314-8 Park &Playground Equip\Bid 1314-8 awarded bidders.docx 7 Outback Shelters Shelters 10%Pricedperjob Yes Yes Playand Park Structures Playground equip.10%35%Yes Yes PlayGuard Safety surfaces S%Pricedperjob No No Distributor Manufacturer Product Discount Allowed from MSRP Installation Discount Catalog Provided Current MSRP List Supplied Bliss Products & Services,Inc., fcofit.) Playmore PlaygroundEquip.s%35%Yes Yes Playsafe Surfacing Safety surfacing 5%Pricedper job No No Playsafer Rubber mulch & curbing 5%Pricedper job Yes Yes Pro Mats Netting,padding, benches,equip. 5%Pricedperjob Yes Yes Rubber Recycling Recycled rubber for safe play areas 5%Priced per job No No Sand Lock Sandbox Sandboxes 5%Priced per job Yes Yes Sandee Sod,Inc.Sod Pricedperjob Priced per job No No Shade America Shade Structures 10%Priced per job Yes Yes Shaw Industries Flooring/Carpet 5%Priced per job No No Shelterscapes Shelters(?)5%Pricedperjob No No Spectrum ADApool lifts & equipment 5%Pricedperjob Yes Yes Spiral Court King Court equipment S%Pricedper job No No SpohnRanch/TruRide Skate ramps 5%Pricedperjob Yes Yes Sportsplay Playground equip., shelters,park amenities 5%Priced per job Yes Yes F:\Donna\Bid Folder_Donna\RFP's\RFPs 13-14\1314-8 Park &Playground Equip\Bid 1314-8 awarded bidders.docx 8 Stewart Tennis Courts Tennis Courts Pricedperjob Pricedperjob No No Structural Wood Systems Lumber S%Pricedper job No No Suwannee Lumber Lumber s%Pricedper job No No Tennis Unlimited Tennis netting 5%Priced per job No No Distributor Manufacturer Product •i i Discount Allowed from MSRP Installation Discount Catalog Provided Current MSRP List Supplied Yes Bliss Products & Services,Inc., (cont.) Terra Pad Pads for fall zones 5%Pricedperjob Yes Terra Soft Pouredinplace safety surface 5%Pricedperjob Yes Yes Turf Evolution Synthetic grass 3%Priced per job Yes Yes Ultra Play Toddlers play equip.5%Priced per job Yes Yes Ultra Site Shade structures, bleachers,park amenities 5%Priced per job Yes Yes Ultra Shade Shade structures 5%Priced per job Yes Yes Vortex Water Parks Equip,for water parks 5%Pricedperjob Yes Yes Webcoat Plastic coated park amenities 5%Pricedperjob Yes Yes Wood Mulch Products Mulch 5%Pricedperjob No No X-Grass Synthetic Turf S%Pricedperjob Yes Yes Sandee Sod,Inc.Installer FunBuilders,Inc Installer Chris Patton Installer F:\Donna\Bid FolderJ)onna\RFPfs\RFPs 13-14\1314-8 Park &Playground Equip\Bid 1314-8 awarded bidders.docx 9 Apollo Sunquard Svstems.Inc. (941)925-3000 Apollo Sunguard Shade Structures 8%50%Yes Yes Cocozza Construction Installer Regal Contractors Installer A 8iW Specialty Contracting Installer Distributor Manufacturer Product Discount Allowed from MSRP Installation Discount Catalog Provided Current MSRP List Supplied Robertson Industries,Jmc. (954)882-1366 TotTurf Playground safety surfacing 1096 Included in MSRP discount Yes Yes Art of Flooring Installer Miller Recreation Eauip.&Desian (941)792-4580 Miracle Recreation Equipment Co. Playground Equip.8%$0-$4,999 12%$5,000- $9,999 15%$10,000- $17,999 18%$18,000- $24,999 20%$25,000- above 23%$0-$9,999 25%$10,000- $24,000 26%$25,000-above Yes Yes Foresite Designs Park amenities .5%32%Yes Yes Recycled Design Recycled park amenities 5%32%Yes Yes Forever Lawn Synthetic Grass 5%NA Yes Yes Shade Systems Shade structures 5%NA Yes Yes Bison Sports Sports equip.5%32%Yes Yes Webcoat Coated outdoor furniture 5%32%Yes Yes F:\Donna\Bid Folder_Donna\RFP's\RFPs 13-14\1314-8 Park &Playground Equip\Bid 1314-8awardedbidders.docx 10 No Fault Safety surface, mulch,turf 5%NA No No Douglas Industries Sports equip.5%32%Yes Yes Playsafer Rubber Mulch 5%$10percu.yd Yes Yes KayPark Bleacher,park amenities 5%32%Yes Yes Distributor Manufacturer Product Discount Allowed from MSRP Installation Discount Catalog Provided Current MSRP List Supplied Miller Recreation Eauio.&Desian fcont.) Murdock Fountain Water fountains 5%NA Yes Yes APS Playground borders, repair parts 5%25%Yes Yes Greenfield Outdoor Fitness Outdoor fitness equip. 5%30%Yes Yes Fibar Playground safety surfacing 10%$10percu.yd.Yes Yes RCP Shelter Covered shelters 5%NA Yes Yes Coverworx Prefabricated Structures 5%NA Yes Yes Principle Recreation, Inc Installer PlaytimeInstallation Installer RyanFitzgerald Construction,Inc Installer GameTime,Inc. (800)432-0162 Gametime Playground & fitness equip. 15%25%Yes Yes UltraPlay Playground equip.10%25%Yes Yes UttraSfte Park amenities 10%25%No Yes F:\Donna\Bid Folder_Donna\RFP's\RFPs 13-14\1314-8 Park &Playground Equip\Bid 1314-8awardedbidders.docx 11 GT Impax Playground safety surfacing 5%Varies Yes Yes Site HpriTSftnp (407)641-0231 (407)637-9385 Distributor Zeager Playground safety surfacing 5%$12percu.yd.Yes Yes Icon Shelter Systems Shelters 5%2596 Yes Yes Icon Trail Series Amenities for trails 5%25%Yes Yes PW Athletic Mfg.,LLC Athletic equip.& park amenities 5%25%Yes Yes Manufacturer Product Discount Allowed from MSRP Installation Discount Catalog Provided Current MSRP List Supplied Site Horizons fcont.) Superior Shade,Inc Shade Structures s%30%Yes Yes Rainbow Rubber Safety Surfacing Safety surfacing 5%Included in price Yes Yes BCI,Burke Co.Playground equip., surfacing,park amenities 5%25%Yes Yes Wabash Valley Park amenities 5%25%Yes Yes Johnny Pitts Const.Installer M.Gay Constructors.Inc. (904)714-4001 Musco Sports Lighting Installer for sports lighting Priced per project per sport Pricedper project per sport NA Yes MuscoSDorts Liahtina.LLC (800)374-6402 Musco Sports Lighting Sports Lighting Pricedper project per sport Priced per project per sport NA Yes F:\Donna\Bid Folder_Donna\RFP's\RFPs 13-14\1314-8Park&Playground Equlp\Bid 1314-8awarded bidders.docx 12 BID TABULATION FORM RFP;13/14-8 Proj:Various Equipment&Amenitiesfor Parks and Playgrounds Ad:ClayToday,November 28,2013 Thisisa generic Bid Tabulation Form;all required bid documents will beverified prior tobid recommendation. Bids to be evaluated based on evaluation criteria established in bid document Date: TimeOpen: January 7,2014 Time Close:o?-'AO Bidder Copies W-9 Insurance To Be Determined 1 2 ROBERTSON INDUSTRIES INC V'*'f V" 3 NO FAULT SPORT GROUP V ty' / • 4 RECYCLED PLASTIC FACTORY ♦**V 5 REGAL CONTRACTORS v.„-/ V / y y 6 GREENFIELDS OUTDOOR FITNESS,INC .' v' 7 M GAY CONSTRUCTORS v"w ' y" »'•' 8 GULF COAST SPORTS LLC V V*%•'V* 9 PLAYMORE RECREATIONAL PRODUCTS .• v' 10 APOLLO SUNGUARD SYSTEMS INC V V V V" 11 JDURGAN&ASSOC / s,.**'v •**" 12 REP SERVICES INC V*%/u* k* 13 DRP -DOMINICA RECREATION PRODUCTS w'v'V »- 141MUSCO SPORTS LIGHTING LLC / v't-'"V'** isl MILLERRECREATION s v' 1'' *' Staff Assigned to tabulate bids and make recommendations: Name w Q Title <^AC Recommendations:Staffwillreviewthebidsand present a recommendation tothe Budget/Finance Committee for subsequent recommendation to the Board.Bids to be evaluated based on evaluation criteria established in bid documentibidjJocurant Bid Opening Witnessed By:AjOXJ^Z C^ooA, (BCC) r&x..^kj^ tftfluj,i% Cledc 4/T !department Representativ<u January 7,2014 BID TABULATION FORM RFP:13/14-8 Date: Proj:Various Equipment &Amenities for Parks andPlaygrounds Time Open: Ad:Clay Today,November 28,2013 Time Close: Thisisa generic Bid Tabulation Form;all required bid documents willbe verified prior tobid recommendation. Bids to be evaluated.based on evaluation criteria established in bid document. Bidder Copies W-9 Insurance To Be Determined ieI SOUTHERN RECREATION INC v' y •/ 17 SITE HORIZONS ffUdLAr.3uJ*,\*aJ£xJI' s \' v-/y 18 BUSS PRODUCTS %„• / // 19 ADVANCED RECREATIONAL CONCEPTS // V V 20 21 22 23 24 25 26 27 28 29 30 Staff Assigned to tabulate bids and make recommendations: Name*\J CI Title Recommendations:Staff will reviewthebidsandpresenta recommendation tothe Budget/Finance Committeeforsubsequent recommendation to the Board.Bids to be evaluated based on evaluation criteria established in bid~3ofcument. Bid Opening Witnessed By;Jjfr/Uf&-<zj!&^&A^ (BCQ CONTRACT FOR VARIOUS EQUIPMENT AND AMENITIES FOR PARKS & PLAYGROUNDS (Clay County,FL RFP No.13/14-8) THIS AGREEMENT madeand entered into thisjffdav of February.2016 byand between theCityof South Miami,a Florida municipal Corporation by and through its City Manager (hereinafter referred toas "City")and Greenfields Outdoor Fitness,(hereinafter referredtoas "Contractor"). WITNESSETH: WHEREAS,the "Miami-Dade County"solicited bids,pursuant to RFP #13/14-8,for Various Equipment and Amenities for Parks &Playgrounds:and WHEREAS,Clay County.FL after completing a competitive bidding process, awardedacontractto Contractor,and WHEREAS,theCity of SouthMiamidesirestoutilizethe Clay County.FL Contract and pursuant to authority ofthe City of South Miami's Charter. NOW,THEREFORE,the City and the Contractor,each through their authorized representative/official,agreeasfollows: 1.TheCitydesirestoenter into a Contract,under thesametermsand conditions asset forth inthe solicitation and the agreement between ClayCounty.FL and Contractor,pursuant RFP #13/14-8 andthe Clay County,FL Notice of Award. 2.TheCity has reviewed the contract and agrees tothe terms and conditions to be applicable to a purchase order to be issued by the City and further agrees to the fair and reasonableness of the pricing.Contractor hereby agrees to provide such goods and/or services,pursuant to the City's purchase order made during the term ofthis agreement,under thesame price(s),termsand conditions as found inthe solicitation documents andthe response tothe solicitation,pertinent copies of which are attached hereto as Attachment A and made a part hereof by reference,and the agreement and/or the award between Clay County,FL and Contractor,pursuant RFP #13/14-8 and ClayCounty.FLNoticeof Award,a copy of which,including any amendments and addendums thereto,is attached hereto andmadeaparthereofby reference. 3.All references in the contract between Clay County.FL and Contractor,shall be assumed to pertain to,and are binding upon Contractor and the City of South Miami.All decisions that are tobe made on behalf of the County,as set forth in the Clay County.FL RFP #13/14-8 and Clay County,FL Notice of Award and its agreement with Contractor, shall be made by the City Manager for the City ofSouth Miami.The term ofthe contract, including all extensions authorized by the contract shall not exceed five years. Notwithstanding anything contained in the RFP #13/14-8 and ClayCounty.FL Notice of Award or the Clay County.FL contract to the contrary,this agreement shall be governed by the laws ofthe State ofFlorida and venue for all dispute resolutions or litigation shall be in Miami-Dade County,Florida. ThomasF.Pepe-01-11 -16 Page1 of6 M- 4.Scope of Goods and Services.The scope of goods and services areset forth in the attached Attachment B.The Contractor has agreed to deliver,and install in a workman like manner and in accordance with all state,county and City laws,at the locations designated bythe City,allofthe goods and services reflected in Attachment B within 60 days from the date of the execution of this agreement.The Contractor shall obtain all permits required for the installation but as to permits fees charged by the City,said fees shall be waived. 5.ContractPrice.The contract price forthe good and services isset forth in the attached Attachment C.If not otherwise set forth in the Clay County Agreement/Contract,the Contractor shall be paid upon delivery of all the goods,the completion of all the services and after final inspection by the City that approves of the goodsdeliveredandthework performed. 6.Grant Funding:This project is being funded by the Florida Recreation Development Assistant Program ("FRDAP")fromthe Florida Department of Environmental Protection and Contractor agrees to comply with all the requirements of that Grant,applicable tothe delivery ofthe goods and services that are the subject of this Agreement,and thatare within its power to provide and to provide allthe documentation within its control that is required for the City to be able to recover the contract price pursuant to the terms of the grant.A copy of the grant is attached hereto and made a part hereof by reference. 7.PublicRecords:Contractor andallofits subcontractors are required to comply with the public records law (s.l 19.0701)while providing goods and/or Services on behalfofthe CITY and the Contractor,under such conditions,shall incorporate this paragraph inall of its subcontracts forthis Project. 8.Waiver JuryTrial:Cityand Contractor knowingly,irrevocably voluntarily and intentionally waive any right either may have toa trial byjuryin State or Federal Court proceedings in respect toany action,proceeding,lawsuit or counterclaim arising outofthe ContractDocumentsortheperformance of theWork thereunder. 9.Validity of Executed Copies:This agreement maybe executed in several counterparts,each ofwhichmaybeconstruedasan original. 10.Attorneys'FeesandCosts:Intheeventofany litigation betweenthe parties arising outofor relating in any way tothis Agreement ora breach thereof,each party shall bearits own costs and legal fees.Nothing contained herein shall prevent or prohibit the right tobe indemnified forany attorney fees incurred inthe defense ofan action bya person or entitywhoisnotapartytothis Agreement. 11.Severability:Ifany term or provision ofthis Agreement orthe application thereoftoanypersonor circumstance shall,toany extent,be invalid or unenforceable,the remainder ofthis Agreement,orthe application of such term or provision to persons or circumstances otherthanthoseto which itis held invalid or unenforceable,shallnotbe affected thereby and each term and provision of this Agreement shall be valid and enforceabletothefullestextentpermittedbylaw. Thomas F.Pepe-01-11-16 Page2 of6 IN WITNESS WHEREOF,andasthedulyauthorizedact of theparties,theundersigned representatives of thepartiesheretohavecausedthisinstrumenttobesignedintheirrespective namesbytheirproperofficialsonorbeforethedayandyearfirstabovewritten. By: itness,Inc.a California corporation: (typenameandtitleof signatory above) lana MTMefiendez,CMC "City Clerk Read and Approved asto Form, Language,Legalityand Execution Thereof. ThomasF.Pepe CityAttorney CITYOF SOUTH MJAMI By:. ?teven Alexander City Manager Thomas F.Pepe-01-J 1-16 Page3 of6