Res No 034-16-14589RESOLUTION NO,034-16-14589
A Resolution authorizing the City Manager to execute the fiscal year 2016
Edward Byrne Memorial JusticeAssistance Grant (JAG)Agreement for the
purchase of two tablet computers for South Miami Police Officers in the
amount of $2,739.00.
WHEREAS,the Mayor andCity Commission desireto accomplish the purpose outlined in
the accompanying copy of the subgrant application withthe referenced contract number 2016-
JAGC-DADE-25-H3-177 of which is incorporated herein by reference;and
WHEREAS,the City of South Miami hasa grant award forthe purchase of two tablet
computersforPolice Officers intheamount of $2,739.00fromthe Florida Department of Law
Enforcement fromthe Edward Byrne Memorial Justice Assistance Grant;and
WHEREAS,the Mayor and the City Commission wish to accept the grant agreement with
the Florida Department of Law Enforcement forthe Edward Byrne Memorial Justice Assistance
Grant.
NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA THAT:
Section 1:The City Manager is hereby authorized to execute the grant agreement with the
Florida Department of Law Enforcement,Office of Criminal Justice Grants forthe Edward Byrne
Memorial Justice Assistance Grant forthe purchase of two tablet computers for South Miami Police
Officersinthe amount of $2,739.00.Thegrant agreement is attached tothis resolution.
Section 2.Severability.If any section clause,sentence,or phrase of this resolution isfor
any reason held invalid or unconstitutional bya court of competent jurisdiction,the holding shall
not affect the validity of the remaining portions of this resolution.
Section 3,Effective Date.This resolution shall become effective immediately upon
adoption by vote of the City Commission.
PASSED AND ADOPTED this 16tl?day of Februargpig.
^C^A^^^-
LERK
READ AND
LANGUA
E
OVED AS TO FORM
OI
APPROVED:
MAY(
COMMISSION VOTE:5-0
Mayor Stoddard:Yea
Vice Mayor Welsh:Yea
Commissioner Liebman:Yea
Commissioner Edmond:Yea
Commissioner Harris:Yea
South*1 Miami
the city of pleasant living
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To:The Honorable Mayor&Members of the City Commission
From:Steven Alexander,City Manager
Date:February 16,2016 Agenda ItemNo.Z5.
Subject:
Background:
Grantor:
A Resolution authorizing the City Manager to execute the fiscal
year 2016 Edward Byrne Memorial Justice Assistance Grant (JAG)
Agreement for the purchase oftwo tablet computers for South
Miami Police Officers in the amount of $2,739.
The Florida Department ofLaw Enforcement by and through its
OfficeofCriminal Justice Grants awarded the Cityof South Miami
$2,739.00 for the project entitled,Byrne Grant Vehicle Burglary.
The Cityof South Miami will be allocating the funds to reduce crime
and improve public safety by purchasing two(2)tablet computers
for Police Officers.
The City will purchase tablets for use by detectives so they can be
in contact with computer aided dispatch for faster response times
and also have the abilityto access the USA software crime
reporting system.Tablet computers will also supplement in-office,
outdated computers to ensure that detectives can manage the
problem of auto theft and auto burglary by tracking occurrences
and through the use of statistics.
Florida Department ofLaw Enforcement (FDLE)
Grant Amount:$2,739.00
Grant Period:October 1,2015 through September 30,2016
Attachments:Florida Department of.Law Enforcement FY 2016 Contract for the
Byrne Grant Vehicle Burglary
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee,Florida 32308
CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee,throughits authorized representative,acknowledges receiptand acceptance of subgrant award
number 2016-JAGC-DADE-25-H3-177,in the amount of$2,739.00,fora project entitled,Rl -RECORDS
IMPROVEMENT PROJECT -SOUTH MIAMI,for the periodof 10/01/2015 through 09/30/2016,to be implemented in
accordance withthe approved subgrant application,and subject to the Florida Department ofLaw Enforcement's
Standard Conditions and any special conditions governing this subgrant.
This subaward requires thatno recipient or subrecipient,orentitythat receives a contract or subcontract withany
funds under thisaward,may require any employee orcontractortosignaninternal confidentiality agreement or
statement thatprohibitsor otherwise restricts,orpurportstorestrict,the reportingof waste,fraudor abuse in
accordance with the lawtoa department or agency authorized to receive such information.Thisisnot intended to
contravene requirements applicable to classified,sensitive or exempt information.
In accepting thisaward,the subgrantee certifies that itneither requires nor has required employees or contractors to
sign such internal confidentiality agreements or statements.
(IA&MA.A
(Signature pf Subgrantee's Authorized Official)
ndTitle bf Official)(Print Mame andTitle bf Official)
[NameuDf Subgrantee)(NameuDf Subgrantee)
(Dater of Acceptance)
Rule Reference 11D-9.006 OCJG-012 (rev.June 2012)
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee,Florida 32308
CERTIFICATION OF CONFLICT OF INTEREST
Subgrantee:Cityof South Miami
Award Number:2016-JAGC-DADE-25-H3-177
Decisions related touseofthese grant funds mustbe free of undisclosed personal or organizational conflicts of
interest,both infactandin appearance.
Thesubgrantee,through its authorized representative,certifies theunitofgovernmentaboveis compliant with OMB
Uniform Grant Guidance (2CFR Part 200),Section 200.112 andOJP Financial Guide,Section 3.20 regarding Conflict
of Interest and will notify FDLE Office of Criminal Justice Grants,in writing,ofany potential conflict ofinterestin
accordance withthis agreement.
Therecipientalsoagreestodiscloseinatimelymanner,in writing,all violations ofstateor federal criminal law
involving fraud,bribery or gratuity violations potentially affecting this subaward.
(Signature ofSubgrantee's Authorized Official)
SUBGRANT AWARD CERTIFICATE
Subgrantee:Cityof South Miami
Date of Award:>/I))2oMo
Grant Period:From:10/01/2015 TO:09/30/2016
Project Title:Rl -RECORDS IMPROVEMENT PROJECT -SOUTH MIAMI
Grant Number:2016-JAGC-DADE-25-H3-177
Federal Funds:$2,739.00
State Agency Match:
Local Agency Match:$0.00
Total Project Cost:$2,739.00
CFDA Number:16.738
Awardis hereby made in the amount andfor the period shown above ofa subgrant under PartE of Title I of the
Omnibus Crime Control and Safe Streets Act of 1968 as amended Subpart 1 of such part(42 U.S.C.3751-3759);the
Consolidated Appropriations Act,2008,Public Law 110-161;and PublicLaw 109-162,TitleXI,Department of Justice
Reauthorization,Subtitle B,Improving the Department of Justice's Grant Programs,Chapter 1,Assisting Law
Enforcement and Criminal Justice Agencies,Section 1111.Mergerof Byrne Grant Program and LocalLaw
Enforcement Block Grant Program,to the above mentioned subgrantee and subject to any attached or special
conditions.
This award is subject toall applicable rules,regulations,and conditions as contained in the Office of Justice Programs
(OJP)Financial Guide,Common Rule for State and Local Governments,or OMB Uniform Grant Guidance (2 CFR
Part 200),in their entirety.Itis also subject to the attached standard conditions and such further rules,regulations and
policies as may be reasonably prescribed by the State or Federal Government consistent with the purposes and
authorization of P.L.90-351,as amended,and P.L.100-690.
This award isa cost-reimbursement agreement for satisfactory performance of eligible activities.Requests for
reimbursement may be submitted quarterly or monthly as designated in the Financial Section of the agreement.
Requests for reimbursement will be processed in conjunction with receipt and review of programmatic performance
reports to determine successful completion of minimum performance for deliverables.Expenditures must be
supported with documentation and verified during annual monitoring.Failureto comply with provisions ofthis
agreement,orfailureto meet minimum performance specified in the agreement will result in required corrective action
upto and including project costs being disallowed,withholding offederal funds and/or termination of the project,as
specified within the terms of the agreement and OMBUniform Guidance 200.338 -200.342.
Thisgrantshall become effective on the beginning date of the grantperiod provided that within30 days from the date
ofaward,aproperly executed Certificate of Acceptance of Subgrant Awardis returned to the Department.
Authorized Official \J
Petrina Tuttle Herring
Bureau Chief
Date
()Thisawardis subject to special conditions (attached).
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant -County-wide
Subgrant Recipient
Organization Name:Cityof South Miami
County:Dade
Chief Official
Name:Phillip Stoddard
Title:Mayor
Address:6130 Southwest 72 Street
City:South Miami
State:FL Zip:33143
Phone:305-663-6301 Ext:
Fax:305-668-2491
Email:Pstoddard@southmiamifl.gov
Chief Financial Officer
Name:Alfredo Riverol
Title:Chief Financial Officer
Address:6130 Sunset Drive
City:South Miami
State:FL Zip:33143
Phone:305-663-6343 Ext:
Fax:
Email:ariverol@southmiamifl.gov
Application Ref #2016-JAGC-2879
Contract 2016-JAGC-DADE-25-H3-177
RuleReference 11D-9.006 OCJG-005 (rev.October2005)
Section #1 Page 1of2
Application for Funding Assistance
Florida Department ofLaw Enforcement
Justice Assistance Grant -County-wide
Implementing Agency
Organization Name:South Miami Police Department
County:Dade
Chief Official
Name:Rene Landa
Title:Chief
Address:6130 Sunset Drive
City:South Miami
State:FL Zip:33143-5093
Phone:305-663-6310 Ext:
Fax:
Email:rlanda@southmiamifl.gov
Project Director
Name:Rene Landa
Title:Chief
Address:6130 Sunset Drive
City:South Miami
State:FL Zip:33143-5093
Phone:305-663-6310 Ext:
Fax:
Email:rlanda@southmiamifl.gov
Application Ref #2016-JAGC-2879
Contract 2016-JAGC-DADE-25-H3-177
Rule Reference 11D-9.006 OCJG-005 (rev.October 2005)
Section #1 Page 2of2
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant -County-wide
General Project Information
Project Title:
Subgrant Recipient:
Implementing Agency:
Project Start Date:
Problem Identification
Rl -RECORDS IMPROVEMENT PROJECT -SOUTH MIAMI
Cityof South Miami
South Miami Police Department
10/1/2015 End Date:9/30/2016
Thisproject will bea continuation oflast year's grant and will assist the South Miami Police
Department isinthe process ofconvertingtoa paperless system forcriminaljusticereporting.
The department has been seeking fundingtosupportthe purchase oftablet computers forpolice
officers.Tablets will enable officerstoworkmore efficiently andaccuratelywhenpreparing
reports.Althoughthe department hasbeenableto secure some fundingfortheconversion,the
policeofficersare still inneedofupdatedcomputerequipmentfordailyoperations.Current
computingunitsareoutofwarranty,inneedofexpensivereplacementparts,andnot functioning
properly.Because thePolice Department hasnothadthefundsforupdatingmuch needed
computingunits,grant fundshave been identified to purchase the equipment.
Project Summary (Scope of Work)
TheSouth Miami PoliceDepartment will utilize FY 2016 JAGfundsto purchase two(2)tablet
computers forpoliceofficers.Theequipment will makeitpossibleto access necessary data ata
higher speed,therefore increasing productivity.Funding will allowtheSouth Miami Police
Department tocontinueitseffortstoupgradeequipmentusedto manage criminal justicedata,
while increasing efficiency and effectiveness.In addition,the tablets willallow the officers to
reduce thetime needed tostoredataandrecordkeeping.Moreover,the department can share
information withotherlocallaw enforcement agencies.Inanefforttoimprovethe management
and maintenance ofcriminaljusticedata,the department will use this year's JAGfundingto
purchase two(2)tablet computers tobeinstalledinpolicevehicles.Deliverables will be tracked
with invoices and proof of payment.
Thisproject requests federalgrant funding foralawenforcementor criminal justicetechnology
relatedprojectandmaybesubjecttoreviewandapprovalbytheState Information Technology
(IT)PointofContact.By utilizing fundsforthis project,thesubrecipientand implementing agency
agree toconformtoall state andnational standards fortechnologyand information sharing
systems that connect to,and/orinterface with state andnational systems,and/or reside onthe
state Criminal Justice Network(CJNet).These standards include,but are not limited to,the FBI
CJISSecurity Policy andanyrules,regulationsorguidance enacted bythe Criminal andJuvenile
Justice Information System (CJJIS)Council underF.S.943.06.
Application Ref #2016-JAGC-2879
Contract 2016-JAGC-DADE-25-H3-
Rule Reference 11D-9.006 OCJG-005 (rev.October2005)
Section #2 Page 1of2
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant -County-wide
Section Questions:
Question:What percentage of the total cost of this projectis being funded by sources other than
this award?
Answer:68
Question:What is the name of the jurisdiction(s)your agency provides service to.(e.g.,City of
Miami,Orange County,State ofFlorida)
Answer:City of South Miami
Question:What is the combined population of the jurisdiction(s)your agency provides services
to (according to the most recent census)?
Answer:11657
Question:What is the address of the location being used to provide services forthisproject?
Answer:6130 Sunset Drive,South Miami,FL 33143
Question:Describe your agency,(e.g.,non-profit,community based,government)
Answer:Municipality
Question:Have youverified that the subgrantee has an active and current registration in
SAM.gov?
Answer:Yes
Question:What is the Operating CapitalOutlay threshold used by the subgrantee?
If the implementing agency isa sheriffs office,indicate the sheriffs office's threshold
instead.
Answer:1000
Question:Does the subgrantee receive asinglegrantinthe amount of $750,000 ormorefrom
the U.S.Department of Justice?
NoAnswer:
Question:
Answer:
Question:
Answer:
Question:
Answer:
Doestheimplementing agency receiveasinglegrantintheamountof$750,000or
more from the U.S.Department of Justice?
No
Inyour organization's preceding completed fiscalyear,didyourorganization(the
subgrantee)receive atleast(a)80 percent or(b)$25,000,000 ofyourannualgross
revenues in U.S.federal contracts,subcontracts,loans,grants,subgrants,and/or
cooperative agreements?
No
Ifyou answered yes above,does the public have access toinformation about the
compensation of the executives inyour organization (the subgrantee)through
periodic reports filed under section 13(a)or 15(d)of the Securities Exchange Act of
1934 (15 U.S.C 78m(a),78o(d))or section 6104 of the Internal Revenue Code of
1986?If answer to Part 1,above,was "no,"answer N/A.
No
Application Ref #2016-JAGC-2879
Contract 2016-JAGC-DADE-25-H3-
Rule Reference 11D-9.006 OCJG-005 (rev.October 2005)
Section #2Page2of2
Application for Funding Assistance
Florida Department ofLaw Enforcement
Justice Assistance Grant -County-wide
General Performance Info:
Performance Reporting Frequency:Quarterly
Federal Purpose Area:01-Law Enforcement (Includes Task Forces)
State Purpose Area:1G -General Questions
Objectives and Measures
Objective:General Questions -General Questions for All Recipients
Measure:General 01
Will your organization beusingthecrimesolutions.govwebsiteduringthe grant
period regardless ofJAGfunding?Crimesolutions.gov providesinformationon
several crime reduction and prevention programs and practices.
Goal:No
Measure:General 02
Will your organization beusingtheTheNationalTrainingandTechnical Assistance
Center (NTTAC)duringthe grant period,regardless ofJAGfunding?TheNTTAC
serves as BJAs training and technical assistance center.You can find resources,
tools,webinars,andTTA support onavarietyof criminal justice issues and
initiatives.
Goal:No
Measure:General 03
Will yourorganizationbeusingtheNCJP.orgwebsiteduringthe grant period,
regardless ofJAGfunding?NCJP.org contains resources to support strategic
planning,programdevelopment,andimplementationof evidence-based policyand
practice.
Goal:No
Measure:General 04
Goal:
Will yourorganizationbeusingtheEvidence-Based Policing Matrix duringthegrant
period regardless ofJAGfunding?The Evidence-Based Policing Matrix provides
informationon evidence-based practices forlaw enforcement.
No
Measure:General 05
Will your organization beusingtheWhatWorksinReentry Clearinghouse duringthe
grant period regardless ofJAG funding?The clearinghouse provides research on the
effectiveness ofreentry programs and practices.
Goal:No
Measure:General 06
Application Ref #2016-JAGC-2879
Contract 2016-JAGC-DADE-25-H3-
Rule Reference 11D-9.006 OCJG-005 (rev.October2005)
Section #3 Page 1of3
Goal:
Measure:
Goal:
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant -County-wide
Willyour organization be using Research toPracticeduring the grantperiod
regardless ofJAG funding?Research to Practice promotes the dissemination of
research ondrug courts to practitioners and policymakers.
No
General 07
Will your organization be using any other resources during the grantperiod
regardless of JAG funding?If yes,please describe them.
If necessary,the Citywillpay any additional funds above grant balance.
Measure:General 08
During the grantperiod,willyour agency conduct or sponsor (withor without JAG
funds)a survey orfocus group of citizens on any of the following topics?Enter all
that apply from the followinglist:Public satisfaction with police services;public
satisfaction with prosecution services;public satisfaction withpublic
defender/indigent defense services;public satisfaction with courts;public perceptions
of crime/disorder problems;personal crime experiences of citizens;none of the
above;unsure/don't know.
Goal:N/A
Measure:General 09
During the grant period,which of the following community activities will your
organization be involved in,withor without JAG funds and how often will they each
occur (yearly,monthly,etc.)?Choose from the followinglist:Hosting community
meetings;attending community meetings;distributinga newsletter,e-mail,or other
bulletin;attending community events;conducting social media activities;conducting
outreach tominority populations;other (please describe)
Goal:N/A
Measure:General 10
Law Enforcement Agencies ONLY:In which of the following ways has your agency
fostered community involvement in the last year?Enterall that apply from the
followinglist:Citizen Review Boardor other review boardwith citizen representation,
Citizen's Police Academy,Internships for university orhigh school students,
Volunteer Program,Auxiliarypoliceofficerprogram,Police Cadet Program,k-12
school programs,Youth Athletic Programs,Other (please Describe),Noneof the
above,Unsure/Don't know.
Goal:N/A
Measure:General 11
Identify the goal(s)you hope to achieve withyourfunding.Ifyou have multiplegoals,
describe each goal separately.
Application Ref #2016-JAGC-2879
Contract 2016-JAGC-DADE-25-H3-
Rule Reference 11 D-9.006 OCJG-005 (rev.October 2005)
Section #3Page2of3
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant -County-wide
Goal:1.To access necessary data atahigher speed,therefore increasingproductivity.
2.To increase efficiency and effectiveness
3.To reduce the time needed to store data and record keeping.
4.To share informationwith other locallaw enforcement agencies
Measure:General 12
Are the subrecipient and implementing agency aware that they will be required to
reporton the status of the identified goals during each reporting period?
Goal:Yes
Measure:General 13
Describeanybarriersyoumay encounter whichmaypreventyoufromachieving
your identified goal(s).
Goal:No barriers
Measure:General 14
Areyou aware that the OfficeofCriminal Justice Grants encourages recipients to
report on any noteworthy accomplishments,success stories,or program results that
they would liketo showcase?
Goal:Yes
State Purpose Area:3E-Equipment,Supplies,and Technology Enhancements
Objectives and Measures
Objective:Equipment -Questionsforall recipients purchasing Equipment,Supplies,and
Technology Enhancements.
Measure:
Goal:
Equipment 1
DotheSubrecipientand Implementing agenciesunderstandthatthey will berequired
tosubmitanitemizedaccountofallitems purchased during each reportingperiodas
partoftheir performance reporting?
Yes
Application Ref #2016-JAGC-2879
Contract 2016-JAGC-DADE-25-H3-
Rule Reference 11D-9.006 OCJG-005 (rev.October2005)
Section#3 Page 3of3
Application for Funding Assistance
Florida Department ofLaw Enforcement
Justice Assistance Grant -County-wide
General Financial Info:
Note:All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant:
Is the subgrantee a state agency?:No
FLAIR /Vendor Number:596000431
Budget:
Quarterly
Budget Category Federal Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $0.00 $0.00 $0.00
Expenses $0.00 $0.00 $0.00
Operating Capital
Outlay
$2,739.00 $0.00 $2,739.00
Indirect Costs $0.00 $0.00 $0.00
-Totals -$2,739.00 $0.00 $2,739.00
Percentage 100.0 0.0 100.0
Project Generated Income:
Will the project earn project generated income (PGI)?
Application Ref #2016-JAGC-2879
Contract 2016-JAGC-DADE-25-H3-
Rule Reference 11D-9.006 OCJG-005 (rev.October 2005)
No
Section #4 Page 1of3
Application for Funding Assistance
Florida Department ofLaw Enforcement
Justice Assistance Grant -County-wide
Budget Narrative:
Underthe Operating CapitalOutlay,two(2)Tablet Computers (includinginstallation,cables,
mounting hardware,protectivecover,adapters,powercord,1 year warranty&shipping/handling,
keyboard,dockingstation)in the amount of $2000 each.The City will cover anyadditional costs.
ADP Info is as follows:
F110 -11.6"Intel i5-4300U 1.9GHz Processor,3MB Cache,4GB DDR3 RAM,128GB SSD,800
NITsLumiBondTouchscreen Display,Dual batteries,5MP rearcamera,web camera,802.11 AC
Wireless,Bluetooth,461 FReady,-21C,IP65,WIN764-bitPro,3 Year B2B
Application Ref #2016-JAGC-2879
Contract 2016-JAGC-DADE-25-H3-
Rule Reference 11D-9.006 OCJG-005 (rev.October2005)
Section #4 Page 2of3
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant -County-wide
Section Questions:
Question:Ifthe budget contains salaries and benefits,will thisprojectresultinanet personnel
increase,or continue tofunda prior federallygrantfundednetpersonnel increase?
Answer:No
Question:If Expenses orOperatingCapitalOutlayareincludedinyourbudget,what will be the
method of procurement for those items?(e.g.,competitive bid,sole source,state term
contract)
Answer:WSCA Contract through the State of Florida Computer Equipment Contract
#43211500-WSCA-15.Expires 3/31/2017.
Question:Ifindirect cost isincluded,explaintheindirect cost plan.Provide documentation of
approval.
Answer:N/A
Question:Ifcontractual services in the budget are based onunit costs,provideadefinitionand
breakdown of cost for each service.Include the methodology for the unit cost plan
and when it was approved.
Answer:N/A
Application Ref #2016-JAGC-2879
Contract 2016-JAGC-DADE-25-H3-
Rule Reference 11D-9.006 OCJG-005 (rev.October 2005)
Section #4Page3of3
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant-County-wide
Insert Standard Conditions Page here.
Application Ref #2016-JAGC-2879
Contract 2016-JAGC-DADE-25-H3-111
RuleReference 11D-9.006 OCJG-005 (rev.October2005)
Section #5 Page 1of1
Edward Byrne Memorial Justice Assistance Grant (JAG)Program
STANDARD CONDITIONS
The State ofFlorida,Department ofLaw Enforcement (FDLE)isa recipient of federal JAG funds.FDLE,as the non
federal pass-through entity and State Administering Agency (SAA)forthis program,subawards JAG funds toeligible
unitsof government.All subawards made byFDLEtounitsof government under this program require compliance
with the agreement and Standard Conditions upon signed acceptance of the subaward.
Upon approval of the application,or subaward,the following terms and conditions will become binding.Asaunitof
government,the subrecipient will maintain required state and federal registrations and certifications foreligibility
under this program.For JAG-Countywide subawards,the designated County Coordinator forlocal units of
government will submit documentation in accordance withFlorida Administrative Code 11 D-9 supporting the strategic
planning for allocation of these funds.The subrecipient agrees to submit required programmatic and financial reports
supporting eligible activities were completed in accordance with the grant and program requirements.
The Department willonly reimburse subrecipients for authorized activities.The Department willnot reimburse for
costs incurred for any purpose other than those specified in the agreement.Failure to comply with provisions ofthis
agreement,orfailureto perform grant activities as specified in the agreement,will result in required corrective action
upto and includingfinancial consequences.A financial consequence may be imposed for non-compliance in
accordance with2 C.F.R.§200 and these Standard Conditions,includingbutnotlimitedto project costs being
disallowed,withholding of federal funds and/or termination of the project.
All subrecipients must comply with requirements set forth in the current edition of the U.S.Department of
Justice,Office of Justice Programs (OJP)Financial Guide (Financial Guide),
http://ojp.gov/financialguide/DOJ/pdfs/2015_DOJ_FinancialGuide.pdf,the Edward Byrne Memorial Justice
Assistance Grant (JAG)program guidance,federal statutes,regulations,policies,guidelines and
requirements and Florida laws and regulations including but not limited to:
Florida Administrative Code,Chapter 11 D-9,"Edward Byrne Memorial State and Local Law Enforcement
Assistance Formula Grant Program":www.flrules.org/
Office of Management and Budget (OMB)Uniform Grant Guidance (2 C.F.R.§200)Subpart A Definitions,
Subparts B-D Administrative Requirements,Subpart E Cost Principles,Subpart F Audit Requirements and all
applicable Appendices.This guidance supersedes previous OMB Circulars and Standard Conditions and is
applicable to any new subawards made under Federal grants awarded onor after December 26,2014.
http://www.ecfr.qov/cqi-bin/text-idx?SID=62764122c780e5d1 d2134127afadc30d&node=2:1.1.2.2.1 &rqn=div5
Code of Federal Regulations:www.gpo.gov/fdsvs/
2 C.F.R.§175.15(b),"Award Term for Trafficking in Persons"
28 C.F.R.§38,"Equal Treatment for Faith-Based Organizations"
28 C.F.R.§66,"U.S.Department of Justice Common Rule for State And Local Governments"(Common Rule)
28 C.F.R.§83,"Government-Wide Requirements for Drug-Free Workplace (Grants)"
28 C.F.R.§§18,22,23,30,35,42,61,and 63
Public Law
Pub.L.No.109-162,Title XI—Department of Justice Reauthorization,Subtitle B—Improving the Department
of Justice's Grant Programs,Chapter 1—-Assisting Law Enforcement and Criminal Justice Agencies,Sec.
1111.Merger of Byrne Grant Program and Local Law Enforcement Block Grant Program:
http://www.gpo.gov/fdsvs/pkg/PLAW-109publ162/pdf/PLAW-109publ162.pdf
United States Code:www.gpo.gov/fdsvs/
42 U.S.C.§§3711 et seq.,"Omnibus Crime Control and Safe Streets Act of 1968"
State of Florida General Records Schedule GS1-SL for State and Local Government Agencies:
http://dlis.dos.state.fl.us/barm/genschedules/GS2-2008-Rev2010.pdf
SFY2016 JAG Standard Conditions Page 1of20
Rev.10/2015
State of Florida Statutes
§215.971,"Agreements funded with federal or state assistance"
§215.985,"Transparency in government spending"
Disallowed costs meansthosechargestoa Federal award thatthe Federal awarding agency or pass-through entity
determines tobe unallowable,inaccordance with the applicable Federalstatutes,regulations,orthetermsand
conditions of the Federal award.
Equipment means tangible personal property (including information technology systems)having a useful life of more
thanoneyearanda per-unit acquisition cost which equalsorexceedsthelesserofthe capitalization level
established bythe non-Federal entity for financial statement purposes,or $5,000.Seealso§§200.12,"Capital
assets";200.20,"Computing devices";200.48,"General purpose equipment";200.58,"Information technology
systems;200.89,"Specialpurpose equipment";and200.94,"Supplies."
Grant agreement means a legal instrument offinancial assistance between a Federal awarding agency orpass-
through entityanda non-Federal entity that,consistent with 31 U.S.C.§§6302,6304,isusedtoenterintoa
relationship the principal purpose ofwhich isto transfer anything ofvalue from the Federal awarding agency or pass-
through entity tothe non-Federal entity to carry out a public purpose authorized by a law ofthe United States(see 31
U.S.C.§6101(3));and not to acquire property or services for the Federal awarding agency or pass-through entity's
direct benefit oruse;andis distinguished from a cooperative agreement in thatitdoesnot provide for substantial
involvement between the Federal awarding agency or pass-through entity and the non-Federal entity in carrying out
theactivity contemplated bythe Federal award.
Improper payment means anypaymentthatshouldnothavebeenmadeorthatwasmadeinanincorrectamount
(including overpayments and underpayments)under statutory,contractual,administrative,or other legally applicable
requirements and;Improper payment includes any payment toan ineligible party,any payment for an ineligible good
or service,any duplicate payment,any payment fora good or service not received (except for such payments where
authorized by law),any payment thatdoesnot account for credit for applicable discounts,andany payment where
insufficient or lack of documentation prevents a reviewer from discerning whether a payment was proper.
Micro-purchase means a purchase ofsupplies or services using simplified acquisition procedures,the aggregate
amount of which doesnotexceedthe micro-purchase threshold.The non-Federal entity usessuch procedures in
ordertoexpeditethe completion ofits lowest-dollar smallpurchasetransactionsand minimize theassociated
administrative burden and cost.The micro-purchase threshold issetbythe Federal Acquisition Regulation at48
C.F.R.Subpart 2.1,"Definitions".Itis $3,000 except as otherwise discussed in Subpart 2.1 ofthat regulation,butthis
threshold isperiodically adjusted forinflation.
Modified Total Direct Cost (MTDC)means all direct salaries andwages,applicable fringe benefits,materials and
supplies,services,travel,anduptothe first $25,000 ofeach subaward (regardless ofthe period of performance of
the subawards under the award).MTDC excludes equipment,capital expenditures,charges for patient care,rental
costs,tuition remission,scholarships and fellowships,participant support costsandthe portion ofeach subaward in
excess of $25,000.Other items may only be excluded when necessary to avoid a serious inequity in the distribution
of indirect costs,and with the approval ofthe cognizant agencyfor indirect costs.
Non-Federal entity isastate,local government,Indian tribe,institution of higher education (IHE),or nonprofit
organization thatcarriesoutaFederalawardasa recipient or subrecipient.
Non-federal pass-through entity isa non-Federal entity that provides a subaward toa subrecipient to carry out part
ofa Federal program;the Florida Department of Law Enforcement (FDLE)isthe non-federal pass-through entity for
thisagreement,also referred toastheState Administering Agency (SAA).
Performance goal means a target level of performance expressed asa tangible,measurable objective,against
which actual achievement canbe compared,including a goal expressedasa quantitative standard,value,orrate.In
someinstances(e.g.,discretionary research awards),this may be limited tothe requirement to submit technical
performance reports(tobeevaluatedinaccordance with agency policy).
Period of performance means the time during which the non-Federal entity may incur new obligations to carry out
the work authorized underthe Federal award.The Federal awarding agency or pass-through entity must include start
andenddatesoftheperiodof performance intheFederalaward(see§§200.210 Information containedinaFederal
award paragraph (a)(5)and 200.331 Requirements for pass-through entities,paragraph (a)(1)(iv)).
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Protected Personally Identifiable Information (Pll)means an individual's first name orfirstinitial and last name in
combination with any one or more of types ofinformation,including,butnotlimitedto social security numbers;
passport numbers;credit card numbers;clearances;bank numbers;biometrics;date and place ofbirth;mother's
maiden name;criminal,medical,and financial records;and educational transcripts.This does not include Pll that is
required bylawtobe disclosed.(See also §200.79 Personally IdentifiableInformation(Pll)).
Questioned cost means a cost that is questioned by the auditor because ofan audit finding1)that resulted froma
violationor possible violationofa statute,regulation,orthe terms and conditions ofa Federal award,including for
funds used to match Federal funds;2)where the costs,atthetimeof the audit,are not supported by adequate
documentation;or3)where the costs incurred appear unreasonable and donotreflect the actions a prudent person
would take in the circumstances.
Simplified acquisition threshold means the dollar amount below which a non-Federal entity may purchase property
or services using small purchase methods.Non-Federal entities adopt small purchase procedures in order to
expedite the purchase of items costing less than the simplified acquisition threshold.The simplified acquisition
threshold is set by the Federal Acquisition Regulation at48 C.F.R.Subpart 2.1(Definitions)and in accordance with
41U.S.C.§1908.Asof the publication ofthispart,the simplified acquisition threshold is $150,000,but this threshold
is periodically adjusted for inflation.(Also see definition of§200.67 Micro-purchase.)
Subaward/Subgrant means an award providedbya pass-through entitytoa subrecipient for the subrecipient to
carry out part of a Federal award received by the pass-through entity.It does not include payments toa contractor or
payments to an individual that isabeneficiaryofa Federal program.A subaward maybeprovided through anyform
of legal agreement,including an agreement that the pass-through entity considers a contract.
Subrecipient means a non-Federal entitythat receives a subaward froma pass-through entitytocarry out partofa
Federal program;but does not include anindividual that isa beneficiary of such program.A subrecipient may also be
a recipient of other Federal awards directly froma Federal awarding agency.
Supplies means alltangible personal property other than those described in2C.F.R.§200.33,"Equipment".A
computing device isasupplyif the acquisition cost is less thanthe lesser ofthe capitalization level established bythe
non-Federal entityforfinancial statement purposes or$5,000,regardless ofthelengthofitsusefullife.See also §§
200.20,"Computing devices"and 200.33,"Equipment".
The subrecipient agrees tobe bound by the following standard conditions:
1.0 Payment Contingent on Appropriation and Available Funds -The State ofFlorida's performance and
obligationtopayunderthis agreement is contingent uponan annual appropriationbytheFloridaLegislature.
Furthermore,theobligationofthe State ofFloridatoreimburse subrecipients forincurred costs is subject to
available federal funds.
2.0 System forAward Management (SAM)-Thesubrecipientmustmaintaincurrent information in SAM until it
submitsthefinalfinancialreportrequiredunderthisawardor receives thefinalpayment,whicheverislater.
Thisrequiresthatthe subrecipient reviewandupdatethe information atleastannuallyafterthe initial
registration,andmorefrequentlyifrequiredby changes inits information or another awardterm.
3.0 Commencement of Project -Ifaprojectisnotoperationalwithin60daysoftheoriginalstart date ofthe
awardperiod,the subrecipient mustreportbylettertothe Department the steps takentoinitiatetheproject,
the reasons for delay,and the expected start date.
3.1Ifaprojectisnot operational within 90daysoftheoriginalstartdateoftheawardperiod,the
subrecipient mustsubmita second statement tothe Department explainingtheimplementationdelay.
3.2Uponreceiptof the ninety(90)dayletter,the Department shall determine ifthe reason fordelayis
justifiedorshall,atitsdiscretion,unilaterallyterminatethis agreement andre-obligate subaward funds
to other Department approved projects.The Department,where warranted by extenuating
circumstances,may extend thestartingdateoftheproject past theninety(90)dayperiod,butonlyby
formal written adjustment tothis agreement.
4.0 Supplanting -The subrecipient agrees that funds received under this award willnotbe used to supplant state
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or local funds,but will be used to increase the amounts of such funds that would,in the absence of federal
funds,be made available for law enforcement activities.
5.0 Personnel Changes -Upon implementation oftheproject,in the event there isa change inChiefOfficialsfor
the Subrecipient or Implementing Agency orany contact informationto include mailing address,phone
number,emailortitle change,project staff must notifytheSIMON help desk to update the organizational
informationinSIMON.Project director changes requirea grant adjustment inSIMON.
6.0 Non-Procurement,Debarment and Suspension -The subrecipient agrees to comply with Executive Order
12549,Debarment and Suspension and 2 C.F.R.§180,"OMB Guidelines To Agencies On Government wide
Debarment And Suspension (Non-procurement)".These procedures requirethe subrecipient tocertify that it
shall not enter intoany lower tiered covered transaction witha person whois debarred,suspended,declared
ineligibleoris voluntarily excluded fromparticipatinginthis covered transaction,unless authorizedbythe
Department.
7.0Federal Restrictions on Lobbying -Each subrecipient agrees tocomplywith28C.F.R.§69,"New
Restrictions on Lobbying"and shallfilethemostcurrenteditionoftheCertificationAndDisclosureForm,if
applicable,with each submission thatinitiatesconsiderationof such subrecipient forawardof federal contract,
grant,or cooperative agreement.
8.0 State Restrictions on Lobbying -Inadditiontotheprovisionscontainedabove,theexpenditureoffundsfor
the purpose of lobbying the legislatureora state agencyisprohibitedunderthis agreement.
9.0Additional Restrictions onLobbying -The subrecipient understandsand agrees thatitcannotuseany
federalfunds,either directly or indirectly,insupportoftheenactment,repeal,modification oradoptionofany
law,regulationor policy,atanylevelofgovernment,without the express priorwrittenapprovalofthe Office of
JusticePrograms.
10.0 "Pay-to-Stay"-Funds from thisawardmaynotbeusedtooperatea "pay-to-stay"program inanylocaljail.
Furthermore,nofundsmaybegiventolocaljailsthatoperate "pay-to-stay"programs."Local jail",as
referencedinthis condition,meansanadult facility or detention center owned and/oroperatedby city,county,
or municipality.Itdoesnotincludejuveniledetentioncenters."Pay-to-stay"programsasreferencedinthis
condition,means aprogrambywhichextraordinaryservices,amenitiesand/oraccommodations,nototherwise
available tothe general inmate population,maybe provided,based upon an offender's apparent ability to pay,
suchthatdisparate conditions of confinement arecreatedforthesameor similar offenders within a jurisdiction.
11.0 TheCoastal Barrier Resources Act -The subrecipient will comply andassurethe compliance ofall
contractorswiththeprovisionsoftheCoastalBarrierResourcesAct(Pub..LNo.97-348)datedOctober19,
1982 (16 U.S.C.§§3501etseq.)which prohibits theexpenditureofmostnewfederalfunds within theunitsof
the Coastal Barrier Resources System.
12.0 EnhancementofSecurity -Iffundsareused for enhancing security,the subrecipient agreesto:
12.1 Have anadequateprocessto assess the impact ofany enhancement ofa school security measurethat
isundertakenontheincidenceofcrimeinthegeographicareawheretheenhancementisundertaken.
12.2 Conduct suchanassessment with respect toeachsuch enhancement;and submit tothe Department
theaforementioned assessment initsFinalProgramReport.
13.0 BackgroundCheck -Whenevera background screening for employment ora background security checkis
required bylawfor employment,unless otherwise provided by law,the provisions of§435 Fla.Stat,shall
apply.
13.1 All positions inprograms providing careto children,the developmentally disabled,or vulnerable adults
for 15 hoursormoreperweek;allpermanentandtemporaryemployeepositionsofthecentral abuse
hotline;and all persons workingundercontractwhohave access to abuse records are deemed tobe
personsandpositionsofspecialtrustor responsibility andrequireemploymentscreeningpursuantto§
435,Fla.Stat.,usingthelevel2 standards set forth inthatchapter.
13.2 All employeesinpositionsdesignatedbylawas positions oftrustor responsibility shallbe required to
undergosecuritybackground investigations asa condition of employment and continued employment.
Forthepurposesofthesubsection,security background investigations shall include,butnotbe limited
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to,employment history checks,fingerprinting forall purposes and checks inthis subsection,statewide,
criminal and juvenile record checks through the Florida Department ofLaw Enforcement,and federal
criminal record checks through the Federal Bureau of Investigation,and may include local criminal
record checks through locallaw enforcement agencies.
13.2.1 Any person who is required to undergo such a security background investigation and who
refuses to cooperate in such investigation or refuses tosubmit fingerprints shallbedisqualified
for employment in such position or,if employed,shall be dismissed.
13.2.2 Such background investigations shallbe conducted at the expense of the employing agency or
employee.When fingerprintingisrequired,the fingerprintsof the employee or applicant for
employment shallbe taken by the employing agency orbyan authorized law enforcement
officer and submitted to the Department ofLaw Enforcement for processing andforwarding,
when requested bytheemploying agency,totheUnited States Department of Justice for
processing.Theemploying agency shall reimburse the Department ofLaw Enforcement for
any costs incurred byitin the processing of the fingerprints.
14.0Privacy Certification -Thesubrecipient agrees tocomplywithall confidentiality requirements of42U.S.C.§
3789gand28C.F.R.§22that are applicabletocollection,use,andrevelationof data orinformation.
Subrecipient further agrees,as aconditionofgrantapproval,tosubmitaPrivacyCertificatethatisinaccord
with requirements of28C.F.R.§§22and,inparticular,section22.23.PrivacyCertificationformsmustbe
signedbythe subrecipient orimplementing agency chief official oran individual withformal,writtensignature
authority for the chief official.
15.0 Conferences and Inspection of Work -Conferences maybeheldat the request of any partytothis
agreement.Atanytime,a representative oftheDepartment,oftheU.S.Departmentof Justice,ortheAuditor
General ofthe State ofFlorida,havetherightofvisitingtheprojectsitetomonitor,inspect and assess work
performed under this agreement.
16.0 Insurance forReal Property and Equipment -The subrecipient must,ataminimum,provide the equivalent
insurance coverage forrealpropertyand equipment acquiredorimprovedwith Federal funds as providedto
property owned by the non-Federal entity.
1.0 Federal lawsprohibit recipients offinancial assistance fromdiscriminatingon the basis ofrace,color,national
origin,religion,sex,disability,or age infundedprogramsoractivities.All subrecipients,implementing
agencies,and contractors mustcomplywithanyapplicablestatutorily-imposednondiscrimination
requirements,whichmayincludetheOmnibusCrimeControlandSafe Streets Actof1968(42U.S.C.§
3789d);the Victims ofCrimeAct(42U.S.C.§10604(e));TheJuvenileJusticeandDelinquencyPreventionAct
of2002(42U.S.C.§5672(b));the Civil RightsActof1964(42U.S.C.§2000d);theRehabilitationActof1973
(29U.S.C.§794);theAmericans with Disabilities Actof1990(42U.S.C.§12131-34);theEducation
Amendments of1972(20 U.S.C.§§1681,1683,1685-86);theAgeDiscriminationActof1975(42U.S.C.§§
6101-07);and Department of Justice Non-Discrimination Regulations28C.F.R.§42;see Ex.Order13279
(equal protection ofthelawsfor faith-based and community organizations).
2.0FDLE does not discriminate onthe basis ofrace,color,religion,nationalorigin,sex,disability,or age inthe
deliveryof services orbenefitsorinemployment.Thesubrecipientmust notify programparticipantsand
beneficiaries that it does not discriminate on the basis ofrace,color,nationalorigin,religion,sex,disability,
and age in the deliveryof services or benefits orin employment practices.
3.0 Subrecipients are responsible forensuringthatcontractorsand agencies towhomthey pass throughfundsare
in compliance withall Civil Rights requirements andthat those contractors and agencies are aware that they
mayfilea discrimination complaintwiththesubrecipient,with FDLE,orwiththeOfficefor Civil Rights(OCR),
and how to do so.
4.0 Equal Employment Opportunity Plans
4.1 A subrecipient orimplementing agency mustdevelopanEEOPlanifit has 50ormore employees and
has received any single award of $25,000 ormorefrom the Department of Justice.The plan must be
prepared using the online short format www.ojp.usdoi.gov/about/ocr/eeop complv.htm.must be
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retained by the subrecipient or implementing agency,and must be available forreviewor audit.The
organization must also submit an EEO Certification toFDLE.
4.2 Ifthesubrecipientor implementing agencyis required toprepareanEEOPlanandhasreceivedany
singleawardof $500,000 ormorefromtheDepartmentof Justice,itmustsubmititsplanto the
Department of Justice forapproval.AcopyoftheDepartmentof Justice approvalletter must be
submittedto FDLE.Theapprovalletterexpirestwoyearsfromthedateoftheletter.
4.3 A subrecipient orimplementingagencyisexempt from theEEOPlanrequirementifitishasfewerthan
50 employees orifit does notreceiveanysingleawardof$25,000ormorefromtheDepartmentof
Justice orifitisanonprofit organization,amedicalor educational institution,oranIndian Tribe.Ifan
organization is exempt fromtheEEOPlanrequirement,itmustsubmitanEEO Certification toFDLE.
4.4 Thesubrecipientand implementing agency acknowledge that failure to comply with EEO requirements
within 60daysoftheprojectstartdatemayresultinsuspensionor termination of funding,untilsuch
time as itisin compliance.
5.0 In theeventa federal orstate court or federal orstate administrative agencymakesa finding of discrimination
afteradueprocess hearing onthe grounds ofrace,color,religion,national origin,sex,or disability againsta
recipient of funds,the recipient will forward a copy ofthe finding to FDLE andtothe Office for Civil Rights,
Officeof Justice Programs.
6.0 In accordance with federal civil rights laws,the subrecipient shall not retaliate against individuals for taking
actionor participating inactionto secure rightsprotectedby these laws.
7.0 Subrecipients must include comprehensive Civil Rights/Nondiscrimination Provisions in all contracts funded by
the subgrant recipient.
8.0 Ifthesubrecipientoranyofits employees,contractors,vendors,or program beneficiaries hasa discrimination
complaint,theymay file a complaint with the subrecipient,with FDLE,or with the Office for Civil Rights.
Discrimination complaints maybe submitted to FDLE at Office ofthe Inspector General,Post Office Box 1489,
Tallahassee,Florida 32302-1489,or online at info@)fdle.state.fl.us.Discrimination complaints mayalsobe
submitted tothe Office for Civil Rights,Office ofJustice Programs,U.S.Department ofJustice,810 7th Street,
Northwest,Washington,D.C.20531,orbyphoneat (202)307-0690.
9.0 The subrecipient must have procedures in place for responding to discrimination complaints that employees,
clients,customers,andprogram participants file directly with the subrecipient.
10.0 The subrecipient musthave written policies or procedures in place for notifying program beneficiaries how to
file complaints alleging discrimination bythe subrecipient/implementing agency with FDLE orthe OCR.
11.0 Any discrimination complaints filed with FDLE will be reviewed by FDLE's Inspector General and referred to
the Office for Civil Rights,the Florida Commission on Human Relations,orthe Equal Employment Opportunity
Commission,based onthenatureofthecomplaint.
12.0 Americanswith Disabilities Act -Subrecipients must comply with the requirements ofthe Americans with
Disabilities Act (ADA)(Pub.L.No.101-336),which prohibits discrimination by public and private entities onthe
basisof disability and requires certain accommodations be made with regard to employment (Title I),state and
local government servicesand transportation (Title II),public accommodations (Title III),and
telecommunications (TitleIV).
13.0 Rehabilitation Actof1973 (28 C.F.R.§42(G))-If the subrecipient has50or more employees and receives
DOJ funding of$25,000ormore,the subrecipient musttakethe following actions:
13.1 Adopt grievance procedures that incorporate due process standards and provide for the prompt and
equitable resolution of complaints alleging a violation oftheDOJ regulations implementing Section504
ofthe Rehabilitation Actof1973,found at28 C.F.R.§42(G),which prohibit discrimination onthebasis
ofa disability inemploymentpracticesandthe delivery ofservices.
13.2 Designateapersonto coordinate compliance with the prohibitions against disability discrimination
contained in28 C.F.R.§42(G).
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13.3 Notify participants,beneficiaries,employees,applicants,and others thatthesubrecjpient/implementing
agency does not discriminate onthe basis ofdisability.
14.0 Limited English Proficiency (LEP)-In accordance with Department of Justice Guidance pertainingtoTitle VI
of the Civil RightsActof 1964 (42U.S.C.§2000d),recipientsof federal financial assistance must take
reasonable steps toprovide meaningful access totheir programs and activitiesfor persons withLEP.For
more informationonthecivilrightsresponsibilitiesthat recipients have inproviding language services toLEP
individuals,please see the website atwww.lep.gov.FDLEstrongly encourages subgrant recipientstohavea
written LEP Language Access Plan.
15.0 Title IX of the Education Amendments of 1972 (28C.F.R.§54)-If the subrecipient operates an education
program oractivity,the subrecipient must take the following actions:
15.1 Adopt grievance procedures thatprovidefortheprompt and equitable resolution of complaints alleging
aviolationof the DOJ regulations implementing Title IX of the Education Amendments of 1972,found at
28 C.F.R.§54,which prohibit discrimination on the basis of sex.
15.2 Designate a person to coordinate compliance with the prohibitions against sex discrimination contained
in 28 C.F.R.§54.
15.3 Notify applicants for admission and employment,employees,students,parents,and others that the
subrecipient/implementing agency does not discriminate on the basis of sex inits educational programs
or activities.
16.0 Equal Treatment forFaith Based Organizations -The subrecipient agrees to comply with the applicable
requirements of28 C.F.R.§38,the Department of Justice regulation governing "Equal Treatment forFaith
Based Organizations"(the "Equal Treatment Regulation").The Equal Treatment Regulation provides inpart
that Department of Justice grant awards of direct fundingmaynot be used tofund any inherently religious
activities,such as worship,religious instruction,or proselytization.Recipients of direct grants may still engage
in inherently religious activities,but such activities must be separate intimeor place from the Department of
Justice funded program,and participationin such activitiesby individuals receiving services from the recipient
ora subrecipient must be voluntary.The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice are not permitted to discriminate in the
provision of services on the basis ofa beneficiary's religion.The subrecipient also understands and agrees
that award funds may not be used to discriminate against or denigrate the religiousormoralbeliefsof students
who participate in programs forwhichfinancial assistance is provided from the award,or the parent orlegal
guardian of such students.Notwithstanding any other special condition ofthis award,faith-based organizations
may,in some circumstances,consider religion as a basis for employment.See
www.oip.gov/about/ocr/equal fbo.htm.
17.0 Immigration and Nationality Act -Nopublic funds will intentionally be awarded to any contractor who
knowingly employs unauthorized alien workers,constituting a violation of the employment provisions contained
in8 U.S.C.§1324a(e),Section 274A(e)of the Immigration and Nationality Act ("INA").The Department shall
consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e)of the INA.
Such violationby the subrecipient of the employment provisions contained in Section 274A(e)of the INAshall
be grounds for unilateral cancellation ofthis contract by the Department.
1.0 Fiscal Control and Fund Accounting Procedures
1.1 All expenditures and cost accounting of funds shall conform to the Officeof Justice Programs Financial
Guide,the Common Rule,and OMBUniformGrant Guidance (2C.F.R§200)as applicable,intheir
entirety.
1.2 Subrecipients must have written procedures for procurement transactions.Procedures must ensure
that all solicitations follow2 C.F.R.§200.319 Competition.
1.3 The subrecipient is required to establish and maintain adequate accounting systems andfinancial
records and to accuratelyaccount for funds awarded to them.Asa subrecipient,youmust have a
financial management system in place that isabletorecord and reporton the receipt,obligation,and
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expenditure of grant funds.An adequate accounting system fora subrecipient must be able to
accommodate afund and account structure to separately track receipts,expenditures,assets,and
liabilities for awards,programs,and subrecipients.
1.4 All funds spent on this project shall be disbursed according to provisions of the project budget as
approved by the Department.
1.5 All funds not spent in accordance withthis agreement shall be subject to repayment by the subrecipient.
1.0 Obligation of Subrecipient Funds -Subaward fundsshallnot under any circumstances be obligated priorto
the effective date,or subsequent to the termination date,oftheperiodof performance.Only project costs
incurred onor after the effective date,andonorpriortothe termination date of the subrecipient's project are
eligiblefor reimbursement.All payments must be completed withinthirty(30)days of the end of the subaward
period of performance.
2.0 Advance Funding -Advance fundingmaybeprovidedtoa subrecipient uponawritten request to the
Department.The request mustbeelectronicallysignedbythe subrecipient orimplementing agency's Chief
FinancialOfficerortheChiefFinancialOfficer designee.
3.0 Trust Funds
3.1 The unitoflocal government must establish atrustfundinwhichto deposit JAG funds.The trust fund
may or may not be an interest bearing account.
3.2The account may earn interest,butany earned interest must be used for program purposes and
expended before the federal grant period end date.Any unexpended interest remaining at the end of
the federal grant period must be submitted to the Officeof Criminal Justice Grants for transmittal to the
Bureau of Justice Assistance.
4.0 Performance
4.1 Subaward Performance -The subrecipient mustcomplywith state andfederal requirements for
subaward performance under 2C.F.R.§§200.76 and 200.77.The subaward shall describe the timing
and scope of expected performance as related tothe outcomes intended tobe achieved by the
program.Where appropriate,the subaward shouldprovide specific performance goals,indicators,
milestones,or expected outcomes (such as outputs,or services performedorpublicimpactsofanyof
these)withan expected timelineforaccomplishment.Submittedprogrammaticreportsmustclearly
articulate,where appropriate,performance duringthe execution oftheaward has meta standard
against whichthe subrecipient's performancecanbe measured.These requirementsshouldbealigned
with agency strategicgoals,strategicobjectives,orperformancegoalsthatarerelevanttotheprogram.
4.2 Performance of Agreement Provisions -Intheeventofdefault;non-compliance;or violation ofany
provisionofthis agreement bythe subrecipient,the subrecipient's consultants and suppliers,orboth,
the Department shall impose sanctions it deems appropriate includingwithholding payments and
cancellation,termination,or suspension ofthe agreement inwholeorinpart.In such event,the
Department shallnotifythe subrecipient ofitsdecisionthirty(30)days in advance of the effective date
of such sanction.The subrecipient shallbepaidonlyfor those services satisfactorilyperformedpriorto
the effective date of such sanction.
5.0 Grant Adjustments -Subrecipients mustsubmitagrant adjustment throughSIMONformajor substantive
changes such as:scope modifications or changes toprojectactivities,target populations,service providers,
implementation schedules,projectdirector,designs or research plans set forthin the approved agreement,
and forany budget changes that affectacost category thatwasnotincludedintheoriginalbudget.
Adjustments are also required when there will bea transfer of 10%ormoreof the total budget between budget
categories,or there isanindirect cost rate category change.
5.1 Subrecipients may transfer upto 10%ofthetotal budget between current,approved budget categories
withoutprior approval as long as thefunds are transferred toanexistinglineitem.
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5.2 Underno circumstances can transfers offunds increase thetotal budgeted award.
5.3 Requests for changes tothesubaward agreement mustbeelectronicallysignedbythe subrecipient or
implementing agency's chief official orthechief official's designee.
5.4 All requests for changes mustbesubmittedin SIMON nolaterthanthirty(30)days priorto grant
expiration date.
6.0 Required Reports -All reportsmustrelatefinancial data to performance accomplishments.Subrecipients
must submit both reports on the same reportingcycle.
6.1 Financial Expenditure Reports
6.1.2 The subrecipient shall have a choice of submitting either aMonthlyora Quarterly Project
Expenditure Report to the Department.Project Expenditure Reports are due thirty(30)days
after the end of the reporting period.Inaddition,if the subaward period is extended,additional
Project Expenditure Reports shall be submitted.
6.1.3 All project expenditures for reimbursement of subrecipient costs shall be submitted on the
Project Expenditure Report Forms prescribed and provided by the OfficeofCriminal Justice
Grants (OCJG)through the SIMON (Subgrant Information Management Online).
6.1.4 All Project Expenditure Reports shall be submitted in sufficient detail for proper pre-audit and
post-audit.
6.1.5 Before the "final"Project Expenditure Report will be processed,the subrecipient must submit
to the Department all outstanding project reports and must have satisfied all special conditions.
Failure to comply with the above provisions shall result inforfeitureof reimbursement.
6.1.6 Reports are to be submitted even when no reimbursement is being requested.
6.1.7 The report must be electronically signed bythe subrecipient or implementing agency's Chief
Financial Officeror the Chief Financial Officer's designee.
6.2 Project Performance Reports
6.2.1 Reporting Time Frames:The subrecipient shall submit Monthlyor Quarterly Project
Performance Reports inSIMON,hereafter known as the Department,withinfifteen (15)days
after the end of the reporting period.Inaddition,if the sub award period is extended beyond
the "original"project period,additional Quarterly Project Performance Reports shall be
submitted.
6.2.2 FailuretosubmitQuarterly Performance Reports that are complete,accurate,andtimelymay
result in sanctions,as specified in Section IV4.2,Performance of Agreement Provisions.
6.2.3 Report Contents:Performance Reports mustincludea response toall objectives includedin
your subaward.A detailed response isrequiredin the narrativeportionfor yes/no performance
objectives.Thenarrativemust also reflecton accomplishments for the quarter andidentify
problems withproject implementation and address actions being taken to resolve the
problems.Additionalinformationmayberequiredif necessary tocomplywithfederalreporting
requirements.
6.2.4 Submission:Performance Reports maybe submitted bythe Project Director,Application
Manager,or Performance Contacts.
6.3 Project Generated Income (PGI)-All income generated as adirectresultofa subgrant projectshall
be deemed programincome.Program income mustbe accounted forand reported in SIMON in
accordance with the OJP Financial Guide (Section 3.4).
6.3.1 Required Reports -the subrecipient shall submit Quarterly PGI Earnings and Expenditures
Reports to the Department withinthirty(30)days after the end of the reporting period covering
subaward project generated income and expenditures during the previous quarter.If any PGI
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remains unspent after the subaward ends,the subrecipient must continue submitting quarterly
PGI reports untilall funds are expended.
6.3.2 PGI Earnings and Expenditure reports must be electronically signed by the subrecipient or
implementing agency's Chief Financial Officeror the Chief Financial Officer's designee.
6.3.3PGI Expenditure -Program income should be used as earned and expended as soon as
possible and used to further the objects inwhich the award was made.Any unexpended PGI
remaining at the end of the federal grant period must be submitted toOC JG for transmittal to
the Bureau of Justice Assistance.
6.4Other Reports -Thesubrecipientshallreporttothe Uniform CrimeReportandotherreportsasmaybe
reasonably required by the Department.
1.0 Access to Records -TheFlorida Department ofLaw Enforcement,the Auditor General ofthe State ofFlorida,
theU.S.DepartmentofJustice,theU.S.Comptroller Generaloranyoftheirdulyauthorized representatives,
shallhave access tobooks,documents,papersandrecordsofthesubrecipient,implementing agencyand
contractors forthe purpose ofaudit and examinationaccordingto the FinancialGuideandtheCommonRule.
TheDepartmentreservesthe right to unilaterally terminatethisagreementifthe subrecipient,implementing
agency,or contractor refuses toallowpublic access toall documents,papers,letters,or other materials
subjecttoprovisionsof§119,Fla.Stat.,unless specifically exemptedand/ormade confidential byoperationof
§119,Fla.Stat.,andmadeorreceivedbythe subrecipient orits contractor in conjunction with thisagreement.
Thesubrecipient will givetheawardingagencyortheGeneral Accounting Office,throughanyauthorized
representative,access to and the rightto examine all paper or electronic records related tothefinancial
assistance.
2.0Monitoring -Therecipient agrees to comply with FDLE's grant monitoring guidelines,protocols,and
procedures;andtocooperatewith FDLE onallgrant monitoring requests,including requests relatedtodesk
reviews,enhanced programmaticdesk reviews,site visits,and/orFloridaDepartmentof Financial Services
contract reviewsandExpandedAuditsofPayment (EAP).Therecipient agrees toprovide FDLE all
documentation necessaryto complete monitoring ofthe award and verify expenditures in accordance with §
215.971,Fla.Stat.Further,the recipient agreestoabidebyreasonable deadlines setby FDLE for providing
requested documents.Failure tocooperate with grant monitoring activities may result insanctions affecting the
recipient's award,including,butnot limited to:withholding and/orother restrictions onthe recipient's access to
funds,referral tothe Office ofthe Inspector General foraudit review,designation ofthe recipient asa FDLE
HighRiskgrantee,or termination ofaward(s).
3.0 Property Management -The subrecipient shall establish and administer a system to protect,preserve,use,
maintain,anddisposeofany property furnished toitbythe Department orpurchasedpursuanttothis
agreement according to federal property management standardsset forth inthe Office ofJustice Programs
Financial Guide,U.S.Department of Justice Common Rule for Stateand Local Governments,or2 C.F.R.§
200,as applicable.This obligation continues as long asthe subrecipient retains the property,notwithstanding
expiration ofthis agreement.
3.1PropertyUse -ThesubrecipientmustuseequipmentacquiredunderaFederalawardforthe
authorized purposes ofthe project during the period of performance,or until the property isno longer
needed.Subrecipientsmustuse,manage,anddisposeofequipmentacquiredunderaFederalawardin
accordance with§274,Fla.Stat,and2C.F.R.§200.313,"Equipment".
4.0 Subaward Closeout -A Financial Closeout Audit shall be submitted tothe Department within forty-five (45)
days ofthe end date ofthe performance period.
4.1The Financial Closeout Audit mustbe electronically signedbythe subrecipient or implementing
agency's ChiefFinancialOfficerortheChiefFinancialOfficer's designee.
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5.0High Risk Subrecipients -The subrecipient agrees tocomply withjany additional requirements that maybe
imposed during the grant performance periodifFDLE's pre-award risk assessment or the U.S.Department of
Justice determines the subrecipient isahigh-risk grantee.Cf.28 C.F.R.§§66,70.
6.0 Reporting,Data Collection and Evaluation -The subrecipient agrees tocomplywithallreporting,data
collection and evaluation requirements,as prescribed bytheBureauof Justice Assistance in the program
guidance forthe Justice Assistance Grant(JAG).Compliancewith these requirements will bemonitoredby
FDLE.
7.0 Retention of Records -The subrecipient shallmaintainall records and documents foraminimumoffive(5)
years from the date of the final financial statement and be available for audit and public disclosure upon
request ofduly authorized persons.The subrecipient shallcomplywith State ofFlorida General Records
Schedule GS1-SL for State and Local Government Agencies:http://dos.mvflorida.com/media/693574/general-
records-schedulegs01-sl.pdf http://dos.mvflorida.com/media/693578/gs02.pdf
8.0 Disputes and Appeals -The Department shall make its decision inwriting when responding to any disputes,
disagreements,or questions of fact arising under this agreement and shall distribute its response toall
concerned parties.The subrecipient shall proceed diligentlywith the performance of this agreement according
to the Department's decision.If the subrecipient appeals the Department's decision,the appeal also shall be
made inwritingwithin twenty-one (21)calendar days to the Department's clerk (agency clerk).The
subrecipient's rightto appeal the Department's decision is contained in§120,Fla.Stat.,and in procedures set
forthin Rule 28-106.104,Florida Administrative Code.Failure to appeal withinthis time frame constitutes a
waiver of proceedings under §120,Fla.Stat.
9.0 Single Annual Audit
9.1 Subrecipients that expend $750,000 or more ina year in federal awards shall have a single audit or
program-specific audit conducted for that year.The audit shall be performed in accordance with2
C.F.R.§200(F)Audit Requirements and other applicable federal law.The contract forthis agreement
shall be identified in the Schedule of Federal Financial Assistance in the subject audit.The contract
shall be identified as federal funds passed through the Florida Department ofLaw Enforcement and
include the contract number,CFDA number,award amount,contract period,funds received,and funds
disbursed.When applicable,the subrecipient shall submit an annual financial audit that meets the
requirements ofFlorida Statutes 11.45,"Definitions;duties;authorities;reports;rules.";215.97,"Florida
Single AuditAct";Rules of the Auditor General;Chapter 10.550,"Local Governmental EntityAudits";
and Chapter 10.650,"Florida Single AuditActAuditsNonprofit and For-Profit Organizations."
9.2A complete audit report that covers anyportionof the effective dates ofthis agreement must be
submitted within30 days after itscompletion,butnolater than nine(9)months after the audit period.In
order to be complete,the submitted report shall include any management letters issued separately and
management's written response toallfindings,includingaudit report and management letterfindings.
Incomplete audit reports willnotbe accepted by the Department.
9.3Auditsshallbe completed byan Independent Public Accountant (IPA)and according to Generally
Accepted Government Auditing Standards (GAGAS).The IPA shallbeeitheraCertifiedPublic
Accountant ora Licensed Public Accountant.Subrecipients shall procure audit services according to§
200.509,and include clear objectives and scope of the audit in addition to peer review reports to
strengthen audit quality and ensure effective use of audit resources.
9.4The subrecipient shallpromptlyfollow-up and take appropriate corrective actionfor any findingsonthe
audit report in instances of noncompliance with federal laws and regulations,including butnotlimitedto
preparation ofa summary schedule ofprior audit findings and a corrective action plan.Subrecipient
follow-upto audit findings must abide by requirements in2 C.F.R.§200.511.
9.5 Auditees must make copies available forpublic inspection and ensure respective parts of the reporting
package donot include protected personally identifiable information.Records shall be made available
upon request fora period of three (3)years from the date the audit report is issued,unless extended in
writingby the Department.
9.6 Subrecipients that expend less than $750,000 in federal awards during afiscal year are exempt from
the audit requirements of2 C.F.R.§200(F)for that fiscal year.In this case,written notification,which
can be in the formof the "Certification ofAudit Exemption"form,shall be provided to the Department by
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Rev.10/2015
the Chief Financial Officer,or designee,that the subrecipient is exempt.Thisnoticeshall be provided
to the Department no later than June 30following the end of the fiscal year.
9.7Ifthis agreement is closed withoutanaudit,the Department reserves the rightto recover any disallowed
costs identified in an audit completed after such closeout.
9.8The Federal Audit Clearinghouse istherepositoryofrecordfor2C.F.R.§200(F).Audits performed as
aresultofthis requirement must be completed andsubmittedto the Federal Audit Clearinghouse within
the earlier ofthirty(30)calendar days after receipt ofthe auditor's report(s),ornine(9)months after the
end of the audit period.Submissions mustincluderequired elements described inAppendixXto Part
200on the specified DataCollectionForm(FormSF-SAC),and be signed bya senior level
representative or chief officialof the auditee.If the subrecipient opts notto authorize the Federal Audit
Clearinghouse tomakethereporting package publically available,thesingleauditreportmustbe
submitteddirectlytotheDepartment.A scanned copyofthe completed auditreportsoralinkto the
electronic audit report should be sent via email to criminaliustice@fdle.state.fl.us or mailed to the
following address:
Florida Department ofLaw Enforcement
Office of Criminal Justice Grants
Post Office Box 1489
Tallahassee,Florida 32302-1489
1.0 Procurement Procedures -Subrecipientsmustusedocumentedprocurementprocedureswhichreflect
applicablestate,local,andtriballawsandregulations,providedthattheprocurement standards conformto
applicable Federal law(2C.F.R.§§200.317-200.326).
2.0Federal Procedures -All procedures employedintheuseoffederalfundsforanyprocurementshallalsobe
accordingto28C.F.R.§66,"Uniform Administrative RequirementsforGrantsandCooperative Agreements to
State andLocalGovernments",2C.F.R.§200.318,"General procurement standards",andFloridalawtobe
eligible for reimbursement.
3.0 Cost Analysis -Acostanalysismustbe performed bythesubrecipientifthecostorpriceisabovethe
simplifiedacquisitionthresholdof $150,000.Costsorprices based on estimated costs for contracts are
allowableonlyifallowableunder2C.F.R.§200.405(e),"Cost Principles".
4.0Allowable Costs -Allowance forcosts incurred underthesubawardshallbe determined according tothe
general principles andstandardsforselectedcostitemsset forth inthe Office ofJusticePrograms Financial
Guide-,28 C.F.R.§66,"Uniform Administrative Requirements forGrantsand Cooperative Agreements toState
and Local Governments";and2C.F.R.§200.405(e),"Cost Principles".
4.1 All proceduresemployedintheuseoffederalfundsforanyprocurementshallbeaccordingto28
C.F.R.§66,"Uniform Administrative Requirements forGrantsand Cooperative Agreements toState
andLocalGovernments",2C.F.R,§200.420,"Considerationsfor selected itemsofcost";andFlorida
lawto be eligible for reimbursement.
4.2 Subrecipients eligible tousethe "de minimis"indirect costrate described in 2 C.F.R.§200.414(f),and
that elects to use the"deminimis"indirect cost rate,must advise FDLEOfficeofCriminal Justice Grants
in writing ofbothits eligibility andelection,andmust comply withallassociatedrequirementsinthe
OMB Uniform Requirements.The"de minimis"ratemaybeappliedonlyto modified totaldirect costs
(MTDC).
5.0 Unallowable Costs -Payments made for costs determined tobe unallowable byeitherthe Federal awarding
agencyortheDepartment,either as director indirect costs,mustberefunded (including interest)tothe
FederalGovernmentinaccordance with instructions from theFederalagencythatdeterminedthecostsare
unallowable unlessFederalstatuteor regulation directsotherwise.See alsoSubpart D—Post FederalAward
Requirements,2C.F.R.§§200.300,"Statutory andnational policy requirements",through200.309,"Periodof
performance."
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Rev.10/2015
5.1 Prohibited Expenditure List -Subaward funds maynotbe used foritems that are listedonthe
Prohibited Expenditure Listatthetimeof purchase oracquisition.
https://www.bia.gov/Funding/JAGControlledPurchaseList.pdf
5.2 Controlled Purchase List -Requests for acquisition ofitemson the Controlled Purchase List must
receiveexplicitpriorwrittenapprovalfromFDLEandBJA.If award funds are approved and used forthe
purchase oracquisitionofanyitemontheControlled Purchase List,the subrecipient mustcollectand
retaincertain information abouttheuseof1)thefederallygrantfundedcontrolledequipmentand2)any
othercontrolled equipment inthe same category as the federally-acquired controlled equipment inthe
agency's inventory,regardless ofsource;andmakethatinformationavailabletoFDLEandBJAupon
request.No equipment on the Controlled Expenditure listthatis purchased or acquired under this
awardmaybe transferred orsoldtoathirdpartywithoutthepriorapprovaland guidance fromFDLE
andBJA.FailuretocomplywithconditionsrelatedtoProhibitedorControlled Expenditures may result
inprohibitionfrom further Controlled Expenditure approval under thisor other awards.
https://www.bia.gov/Funding/JAGControlledPurchaseList.pdf
6.0 Review prior to Procurement -Subrecipients are encouraged to enter into state and local intergovernmental
agreements or inter-entity agreements where appropriate for procurement or use of common or shared
goods/services.Subrecipients are also encouraged to use excess and surplus propertyinlieuof purchasing
new equipment and property when this is feasible.
7.0 Sole Source -If the project requires a purchase of services or equipment froma sole source,the subrecipient
must complete the Sole Source Justification for Services and Equipment Form.If the subrecipient isa state
agency and the cost isat least $150,000,then the agency must submit acopyofthe approval fromthe
Department of Management Services (287.057(5)Fla.Stat.).Sole Source form must be signed by the
subgrant recipient orimplementing agency chiefofficialoranindividualwithformal,written signature authority
for the chief official.
8.0 Unmanned Aerial Vehicles -The recipient agrees that awarded funds maynotbe expended on unmanned
aircraft,unmanned aircraft systems,or aerial vehicles (US,UAS,orUAV)unless the BJA Director certifies that
extraordinary and exigent circumstances exist,makingthem essential tothe maintenance ofpublic safety and
good order.Additionally,any funding approved forthis purpose would be subject to additional reporting,which
would be stipulated byFDLE post award.
9.0 Personal Services -Subrecipients may use grant funds foreligible personal services (salaries/benefits and
overtime)and must maintain internal controls over salaries and wages.The following requirements apply to
personal services paid with subgrant funds:
9.1 Timesheets -Timesheets must bekeptforall project staff whose hours will be charged to the project.
The timesheets must be signed by the supervisor and clearly indicate hours spent on project activities.
9.2 Additional Documentation -In accordance withFlorida Statute §215.971,the Florida Department of
Financial Services may require documentation validation that personnel services were performed on
project-related activities in accordance with the contract agreement.
9.3 Protected personally identifiable information -The subrecipient shall take reasonable measures to
safeguard protected personally identifiableinformation and other information the pass-through entity
designates as sensitive or the subrecipient considers sensitive consistent with applicable Federal,state,
local,and tribal laws regarding privacy and obligations of confidentiality.
9.4 Overtime for Law Enforcement Personnel -Prior to obligating funds from this award to support
overtime bylaw enforcement officers,the U.S.Department of Justice encourages consultation withall
allied components of the criminal justice system in the affected jurisdiction.The purpose ofthis
consultation isto anticipate and plan for systemic impacts such as increased court dockets and the
need for detention space.
9.5 Employees Working Solely on a Single Federal Award -For any position that works 100%ofitstime
ona single federal award,the employee must certify that 100%ofhisor her time was spent workingon
that federal award.This requirement applies tobothfulltime and parttime positions regardless of the
percentage of the position's salary that is charged to the grant.The certification must be signed byboth
SFY2016 JAG Standard Conditions Page 13 of20
Rev.10/2015
the employee andthe employee's direct supervisor havingfirsthandknowledgeofthework performed
bythe employee.The formsmustbesubmittedsemi-annuallyandmaynotbe signed priortotheend
ofthereportingperiod.Certificationsmustbeprovidedtocover the entire grant period
9.6 Maximum AllowableSalary -No portion ofthese federal grant funds shallbeused towards anypartof
theannual cash compensation ofany employee ofthe subrecipient whose total annual cash
compensation exceeds 110%ofthe maximum salarypayabletoamemberoftheFederal government's
SeniorExecutiveServiceatanagency with a Certified SESPerformanceAppraisalSystemforthat
year.(The salary table for SES employees is available at http://www.opm.gov/oca/pavrates/index.asp.)
A subrecipient may compensate anemployeeatahigherrate,providedthe amount in excess ofthis
compensation limitation ispaidwithnon-federalfunds.This limitation on compensation ratesallowable
under this award may be waived onanindividual basis at the discretion of the OJP official indicated in
the program announcement under which this award is made.
10.0 Contractual Services -The subrecipient must maintain written standardsofconduct covering conflicts of
interestandgoverningtheactionsofitsemployees engaged intheselection,awardand administration of
contracts as described in §200.318 General procurement.
10.1 Requirements forContractorsof Subrecipients -The subrecipient assuresthe compliance ofall
contractors with the applicable provisions ofTitle I of the Omnibus CrimeControl and Safe Streets Act
of1968,as amended(42 U.S.C.§3711,etseq.at www.gpo.gov/fdsvs/):the provisions ofthecurrent
editionof the Officeof Justice Programs FinancialGuide (http://oip.gov/financialguide/DOJ/index.htm):
andallotherapplicablefederalandstatelaws,orders,circulars,or regulations.Thesubrecipientmust
pass-through all requirements and conditions applicable tothe federal grant award/subaward toany
subcontract.Theterm "contractor"isusedratherthantheterm "vendor"andmeansan entity that
receives a contract as defined in2 C.F.R.§200.22,the nature ofthe contractual relationship
determines the type of agreement.
10.2 Approval ofConsultantContracts -The Department shall review and approve in writing all
consultant contracts priortoemploymentofaconsultantwhenthe consultant's rate exceeds $650
(excluding travel andsubsistencecosts)per eight-hour day,or $81.25 per hour.A detailed justification
mustbesubmittedtoandapprovedby FDLE priorto obligation orexpendituresofsuchfunds.
Approval shallbe based uponthecontract'scompliance with requirementsfoundinthe Financial
Guide,the Common Rule,andin applicable statestatutes.The Department's approval ofthe
subrecipient agreement does notconstituteapprovalofconsultantcontracts.If consultants arehired
through a competitive bidding process (not sole source),the$650 threshold doesnot apply.
11.0 Travel and Training -Thecostof all travel shall be reimbursed according tothe subrecipient's written travel
policy.If the subrecipient does not have a written travel policy,cost ofall travel will be reimbursed according
to State of Florida Travel Guidelines §112.061,Fla.Stat.Any foreign travel must obtain prior written approval.
11.1 BJAor FDLE Sponsored Events -The subrecipient agreesto participate in BJA-or FDLE-
sponsored training events,technical assistanceevents,orconferenceheldby FDLE or BJA ortheir
designees,uponFDLE'sorBJA'srequest.
11.2 Expenses Related to Conferences,Meetings,Trainings,and Other Events -The subrecipient
agreesto comply with all applicable laws,regulations,policies,and guidance (including specific cost
limits,prior approval and reporting requirements,where applicable)governing theuseof federal funds
for expenses related to conferences,meetings,trainings,and other events,including the provision of
food and/or beverages at such events,and costs of attendance at such events.Informationon
pertinentlaws,regulations,policies,andguidanceisavailableat
http://oip.gov/financialguide/DOJ/PostawardReguirements/chapter3.10a.htm
11.3 Training and Training Materials -Any training or training materials thathasbeen developed or
delivered with grant funding underthis award mustadheretotheOJP Training Guiding Principles for
Grantees and Subgrantees,available at www.oip.gov/funding/oiptrainingguidingprinciples.htm
12.0 Publications,Media and Patents
12.1 Ownership of Data andCreative Material -Ownership of material,discoveries,inventions,andresults
developed,produced,or discovered subordinate tothisagreementis governed bythetermsofthe
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Rev.10/2015
Office ofJusticePrograms Financial Guide(asamended),andtheU.S.Departmentof Justice Common
RuleforStateand Local Governments,and2C.F.R.§200.315 "Intangible Property,"as applicable.
12.2 Copyright -Theawardingagency reserves a royalty-free,non-exclusive,andirrevocablelicenseto
reproduce,publish,or otherwise use,andauthorizeotherstouse,forfederalgovernmentpurposes:
12.2.1 Thecopyrightinanywork developed under anawardor subaward,and
12.2.2 Anyrightsof copyright to which asubaward recipient orsubrecipientpurchasesownership with
support funded under thisgrant agreement.
12.3 PublicationorPrintingofReports -Thesubrecipientshallsubmitfor review andapprovalonecopyof
anycurricula,trainingmaterials,oranyotherwrittenmaterialsthat will bepublished,includingweb-
based materialsandwebsitecontent,throughfunds from thisgrantatleast thirty (30)dayspriortothe
targeted dissemination date.The subrecipient understands and agrees thatanytraining materials
developed ordeliveredwithgrantfundingmust adhere totheOJPTrainingGuidingPrinciplesfor
Grantees and Subgrantees available at www.oip.usdoi.gov/funding/oiptrainingguidingprinciples.htm
All materialspublicizingorresultingfromawardactivitiesshallcontainthe following statements
identifying the federal award:
"Thisproject was supported byAwardNo.awarded bytheBureauof Justice Assistance,
Officeof Justice Programs.The opinions,findings,and conclusions or recommendations
expressed inthis publication/program/exhibition are those of the authors anddonot necessarily
reflect the views of the Department of Justice".
12.4 Patents -If any program produces patentable items,patent rights,processes,or inventions,in the
course ofwork sponsored by the federal awardor subaward funds,such facts must bepromptlyand
fully reported to the awarding agency.
12.4.1 Unless there isaprior agreement between the subrecipient and the Department on disposition
of such items,the Department may determine whether protection on the invention or discovery
will be sought.
12.4.2 The Department will also determine howrightsin the invention or discovery (including rights
under any patents issued)willbe allocated and administered in order to protect the public
interest consistent with "Government Patent Policy"("President's Memorandum for Heads of
Executive Departments and Agencies,"dated August 23,1971,and statement of Government
patent policy,as printed in 36 Federal Register 16839).
12.4.3 Government regulations have been issued in37 C.F.R.§401by the U.S.Department of
Commerce.
13.0 Confidential Funds and Confidential Funds Certificate -A signed certification that the Project Director or
Implementing Agency Chief Official has read,understands,and agrees to abide byall conditions for
confidential funds as set forthin the effective editionof the Officeof Justice Programs Financial Guide is
required forall projects that involve confidential funds.The signed certification must be submitted at the time
of grant application.This certificate certifies the Project Director has read,understands,and agrees to abide by
the provision in Section 3.12 of the Officeof Justice Programs Financial Guide.Thisform must be submitted
upon application if applicable.Confidential Funds certifications must be signed by the subrecipient or
implementing agency Chief Officialoranindividualwithformal,written signature authority for the Chief Official.
14.0 Task Force Training Requirement -The subrecipient agrees that within 120 days of award,each member of
alaw enforcement task force funded with these funds who isa task force commander,agency executive,task
force officer,or other task force member of equivalent rank,will complete required online (internet-based)task
force training.The training is provided free of charge online through BJA's Center for Task Force Integrity and
Leadership (www.ctfli.org).All current and new task force members are required to complete this training once
during the lifeof the award,or once every four years ifmultiple awards include this requirement.This training
addresses task force effectiveness as well as other key issues including privacy and civil liberties/rights,task
force performance measurement,personnel selection,and task force oversight and accountability.When
FDLE awards funds to support a task force,the subrecipient must compile and maintain a task force personnel
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Rev.10/2015
roster alongwith course completioncertificates.Additional informationisavailableregardingthis required
trainingand access methods viaBJA'swebsiteandtheCenterforTaskForceIntegrityand Leadership
(www.ctfli.org).
15.0 Information Technology Projects
15.1 Criminal Intelligence Systems -Thesubrecipient agrees thatany information technology system
fundedor supported bytheOfficeofJustice Programs funds will complywith28C.F.R.§23,Criminal
Intelligence Systems OperatingPolicies,iftheOfficeof Justice Programs determines thisregulationto
beapplicable.ShouldtheOfficeofJusticeProgramsdetermine28C.F.R.§23tobeapplicable,the
Office ofJusticeProgramsmay,atits discretion,perform auditsofthesystem,asper28C.F.R.§
23.20(g).Shouldany violation of28C.F.R.§23occur,thesubrecipientmaybefinedasper42U.S.C.
§3789g(c)-(d).The subrecipient maynotsatisfysuchafinewithfederalfunds.
The subrecipient understands and agrees thatnoawardedfundsmaybeusedtomaintainorestablish
a computer network unless such networkblockstheviewing,downloading,and exchanging of
pornography.Indoingsothe subrecipient agrees that these restrictions will not limit the use of awarded
fundsnecessaryforany federal,state,tribal,or local law enforcement agencyoranyother entity
carryingoutcriminalinvestigations,prosecutions,oradjudicationactivities.
15.2 StateInformation Technology PointofContact -Thesubrecipient agrees toensurethattheState
Information TechnologyPointofContactreceives written notification regardingany information
technologyprojectfundedbythisgrant during the obligation andexpendituresperiod.Thisisto
facilitate communication among local andstate governmental entities regarding various information
technology projectsbeingconducted with thesegrant funds.In addition,the subrecipient agreesto
maintain anadministrative file documentingthemeetingofthisrequirement.ForalistofState
Information TechnologyPointsofContact,goto
www.it.oip.gov/default.aspx?area=policvAndPractice&page=1046
15.3 Interstate Connectivity -To avoid duplicating existing networks or IT systemsinany initiatives funded
bythe Bureau ofJustice Assistance for law enforcement information sharing systems which involve
interstate connectivity between jurisdictions,such systems shall employ,tothe extent possible,existing
networks asthe communication backbone to achieve interstate connectivity,unless the subrecipient
candemonstratetothe satisfaction ofthe Bureau ofJusticeAssistancethatthis requirement would not
becost effective or would impair the functionality ofan existing or proposed IT system.
15.4 ADP Justification -The subrecipient must complete an Automated Data Processing (ADP)Equipment
and Software and Criminal Justice Information and Communication Systems Request for Approval form
ifthe purchase ofany ADP equipment istobe made.This form must be submitted upon application,if
applicable.ADP justification must be signed by the subrecipient or implementing agency chief official or
an individual with formal,written signature authority forthechief official.
16.0 Interoperable Communications Guidance
16.1 Subrecipients that are using funds to support emergency communications activities must comply with
the current SAFECOM Guidance for Emergency Communication Grants,including provisions on
technical standards thatensureand enhance interoperable communications.Emergency
communications activities include the purchase of Interoperable Communications Equipment and
technologies such as voice-over-internet protocol bridging or gateway devices,or equipment to support
the build outofwireless broadband networks in the700 MHz public safetybandunderthe Federal
Communications Commission (FCC)Waiver Order.SAFECOM guidance canbe found at
www.safecomprogram.gov/librarv/lists/librarv/DispForm.aspx?ID=334.
16.2 Subrecipients interested in developing a public safety broadband network inthe700 MHz bandintheir
jurisdictions must adhere tothe technical standards set forth in the FCC Waiver Order,or any
succeeding FCC orders,rules,or regulations pertaining to broadband operations in the 700 MHz public
safetyband.The subrecipient shallalsoensure projects supportthe Statewide Communication
Interoperability Plan (SCIP)andare fully coordinated with the full-time Statewide Interoperability
Coordinator (SWIC).If any future regulatory requirement (from the FCC or other governmental entity)
resultsin a material technical or financial changeinthe project,th6 recipient should submit associated
documentation,andother material,as applicable,for review bythe SWIC toensure coordination.
Subrecipients must provide a listing of all communications equipment purchased with grant award
SFY2016 JAG Standard Conditions Paqe 16 of20
Rev.10/2015
funding(plus the quantity purchased of each item)toFDLEonceitemsareprocuredduringanyperiodic
programmatic progress reports.
17.0 Drug Court Projects -ADrugCourtProjectmustcomplywith§397.334,Fla.Stat.,"Treatment-Based Drug
Court Programs."
1.0 Ballistic Resistant and Stab Resistant Body Armor
1.1 Mandatory Wear Policy -Subrecipients thatwishto purchase armor withJAG funds must certify that
law enforcement agencies receiving vests have awritten "mandatory wear"policyineffect.Thispolicy
must bein place forat least alluniformedofficers before funding can be used by the agency forbody
armor.There are no requirements regarding the nature ofthepolicy other than it being a mandatory
wear policyforalluniformedofficerswhileonduty.FAQsrelatedto the mandatory wear policyand
certifications can be found at www.bia.gov/Funding/JAGFAQ.pdf.
1.2 BVP Program -JAG funds may be used to purchase armor for an agency,but may not be used as the
50%match for purposes of the Bulletproof Vest Partnership (BVP)program.
1.3 NIJ Compliance -Body armor purchased withJAG funds may be purchased at any threat level,make,
or model from any distributor or manufacturer,as long as the vests have been tested and foundto
comply with applicable National Institute of Justice ballistic or stab standards and are listed on the NIJ
Compliant Body Armor ModelList(http://nij.gov).In addition,body armor purchased must be American-
made.The latest NIJ standard information can be found at:www.nii.gov/topics/technology/bodv-
armor/safetv-initiative.htm.
2.0 Environmental Protection Agency's (EPA)list of Violating Facilities -The subrecipient assures that the
facilities under its ownership,lease or supervision which shall beutilizedin the accomplishment of the
Program Purpose are not listed on the EPA's listof Violating Facilities and that itwillnotify the Department of
the receipt of any communication from the Director of the EPAOfficeof Federal Activities indicating that a
facilityto be used in the project is under consideration forlistingby the EPA.
3.0 National Environmental Policy Act (NEPA)
3.1 The subrecipient agrees to assist FDLEin complying withtheNEPA,the National Historic Preservation
Act,and other related federal environmental impact analyses requirements in the use of subaward
funds by the subrecipient.This applies to the following new activities whether ornot they are being
specifically funded with these subaward funds.That is,it applies as long as the activityis being
conducted by the subrecipient or any thirdparty and the activity needs tobe undertaken in order to use
these subaward funds.Accordingly,the subrecipient agrees tofirst determine if any of the following
activities will be funded by the grant,priorto obligating funds for any of these purposes.Ifitis
determined that any of the following activities will be funded by the grant,the recipient agrees to contact
FDLE OCJG.
3.1.1 New construction
3.1.2 Minor renovation or remodeling ofa property either (a)listed onor eligible forlistingon the
National Register ofHistoric Places or(b)located within a 100-year floodplain;a wetland,or
habitat for endangered species,ora property listed on or eligible forlisting on the National
Register of Historic Places;
3.1.3 A renovation,lease,or any other proposed use ofabuildingorfacility that will either (a)result
ina change inits basic prior use or(b)significantly change its size;and
3.1.4 Implementation ofa new program involving the use of chemicals other than chemicals that are
(a)purchased as an incidental component ofa funded activity and (b)traditionally used,for
example,inoffice,household,recreational,or educational environments.
3.1.5 Implementation ofa program relating to clandestine methamphetamine laboratory operations,
including the identification,seizure,or closure of clandestine methamphetamine laboratories.
SFY2016 JAG Standard Conditions Page 17 of20
Rev.10/2015
3.2The subrecipient understands and agrees that complying with NEPAmayrequirethe preparation ofan
Environmental Assessment and/oran Environmental ImpactStatement,as directedbytheBureauof
Justice Assistance.Thesubrecipientfurther understands and agrees tothe requirements for
implementationofa Mitigation Plan,asdetailedbytheDepartmentof Justice at
www.bia.gov/Funding/nepa.html.forprograms relating tomethamphetamine laboratory operations.
3.3 Foranyofasubrecipient's existing programsor activities that will befundedbythese subawards,the
subrecipient,upon specific request from the Department andthe U.S.Department ofJustice,agreesto
cooperate withtheDepartmentof Justice inanypreparationbythe Department of Justice ofanational
orprogram environmental assessment ofthatfundedprogramoractivity.
4.0MethamphetaminePlans:Mitigation of Health,Safetyand Environmental risksdealingwith
Clandestine Methamphetamine Laboratories -If an award is made to support methamphetamine laboratory
operationsthesubrecipientmust comply with this condition,which providesfor individual siteenvironmental
assessment/impact statements asrequiredunderthe National Environmental Policy Act.
4.1General Requirement:The subrecipient agreesto comply with federal,state,andlocal environmental,
healthandsafetylawsand regulations applicable tothe investigation andclosureofclandestine
methamphetamine laboratories andthe removal and disposal ofthe chemicals,equipment,andwastes
usedinor resulting from the operation ofthese laboratories.The subrecipient alsoagreesto complete
a Methamphetamine Mitigation Plan (MMP)that includes the nine protective measuresor components
requiredbyBJAandsubmittheplanto FDLE's OfficeofCriminal Justice Grants.
4.2 Specific Requirements:The subrecipient understands andagreesthatany program or initiative
involving the identification,seizure,or closure of clandestine methamphetamine laboratories can result
in adverse health,safety and environmental impacts to (1)the law enforcement andother governmental
personnel involved;(2)anyresidents,occupants,users,andneighborsofthesiteofaseized
clandestine laboratory;(3)theseized laboratory site's immediate and surrounding environment ofthe
site(s)where any remaining chemicals,equipment,andwaste from aseized laboratory's operations are
placed orcometo rest.Therefore,the subrecipient further agreesthat in order to avoid or mitigate the
possible adverse health,safety and environmental impacts from anyof clandestine methamphetamine
operations funded underthis award,it will (1)include the nine,below listed protective measuresor
components;(2)provide for their adequate funding to include funding,as necessary,beyond that
provided bythis award;and (3)implement these protective measures directly throughout the life ofthe
subaward.In so doing,the subrecipient understands thatit may implement these protective measures
directly through theuseofits own resourcesandstafformaysecurethe qualified servicesofother
agencies,contractororother qualified thirdparty.
4.2.1 Provide medical screening of personnel assigned ortobe assigned by the subrecipient tothe
seizure orclosureofclandestinemethamphetaminelaboratories;
4.2.2 Provide Occupational Safety and Health Administration (OSHA)required initial and refresher
training for law enforcement officials andother personnel assignedbythe subrecipient toeither
theseizureorclosureofclandestinemethamphetaminelaboratories;
4.2.3 As determined bytheir specific duties,equip personnel assigned tothe project with OSHA
requiredprotectivewearandother required safety equipment;
4.2.4 Assign properly trained personnel topreparea comprehensive contamination report oneach
closed laboratory;
4.2.5 Employ qualified disposal contractors to remove all chemicals and associated glassware,
equipment,andcontaminatedmaterialsandwastes from thesite(s)ofeachseizedclandestine
laboratory;
4.2.6 Disposeofthechemicals,equipment,andcontaminatedmaterialsand wastes removedfrom
thesitesofseizedlaboratoriesat properly licenseddisposal facilities or,when allowable,
properly licensed recyclingfacilities;
4.2.7 Monitor thetransport,disposal,and recycling componentsofsubparagraphs4.4.5and4.4.6
immediatelyaboveinorderto ensure propercompliance;
SFY2016 JAG Standard Conditions Page 18 of20
Rev.10/2015
4.2.8 Have in place and implement an inter-agency agreement.or other formof commitment witha
responsible State environmental agency that provides for that agency's 1)timely evaluation of
the environmental conditionsatandaroundthesiteofa closed clandestine laboratory and2)
coordination with the responsible party,property owner,or others to ensure that any residual
contamination is remediated,if necessary,and in accordance withexisting federal and state
requirements;and
4.2.9 Have in place and implement awritten agreement with the responsible state orlocal service
agencies to properly respond to any minor,as defined by state law,atthe site.This
agreement must ensure immediate response byqualified personnel who can 1)respond to the
potential health needs of any minorat the site;2)take that minorinto protective custody unless
the minor iscriminallyinvolvedin the meth lab activities oris subject to arrest for other criminal
violations;3)ensure immediate medical testing for methamphetamine toxicity;and 4)arrange
for any follow-up medical tests,examinations,or health care made necessary as a result of
methamphetamine toxicity
5.0 National Historic Preservation Act -The Actwill assist the Department (if necessary)in assuring
compliance with section 106 of the National Historic Preservation Actof 1966 (16 U.S.C.§470),Ex.Order
11593 (identification and protection of historic properties),the Archeological and Historical Preservation Actof
1974 (16 U.S.C.§469 a-1 et seq.),and the National Environmental PolicyActof 1969 (42 U.S.C.§4321).
6.0 Human Research Subjects -Subrecipient agrees to comply with the requirements of28 C.F.R.§46 and all
Office of Justice Programs policies and procedures regarding the protection of human research subjects,
including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent.
7.0 Global Standards Package -In order to promote information sharing and enable interoperability among
disparate systems across the justice and public safety community,OJP requires the recipient to comply with
DOJ's Global Justice Information Sharing Initiative(DOJ'sGlobal)guidelines and recommendations forthis
particular grant.Recipient shall conform to the Global Standards Package (GSP)and all constituent elements,
where applicable,as described at:www.it.oip.gov/gsp grantcondition.Recipient shall document planned
approaches to information sharing and describe compliance to the GSP and appropriate privacy policy that
protects shared information,or provide detailed justification forwhy an alternative approach is recommended.
8.0 Disclosures
8.1 Conflict of Interest -The subrecipient and implementing agency will establish safeguards toprohibit
employees fromusingtheir positions fora purpose that constitutes or presents the appearance of
personalororganizationalconflictofinterest,orpersonalgain.Subrecipients mustdisclosein writing
any potential conflictof interest toFDLE(the non-federal pass-through entity).
8.2 Violations of Criminal Law -The subrecipient and implementing agency must disclose all violations of
state or federal criminallawinvolvingfraud,briberyorgratuity violations potentiallyaffecting the sub
award.
9.0 Uniform Relocation Assistance and Real Property Acquisitions Act -The subgrant recipient willcomply
with the requirements of the Uniform Relocation Assistance and Real Property AcquisitionsActof 1970 (42
U.S.C.§4601et seq.),which governs the treatment of persons displaced as aresultof federal andfederally-
assisted programs.
10.0 Limitations on Government Employees Financed by Federal Assistance -The subrecipient willcomply
with requirements of5 U.S.C.§§1501-08 and 7324-28,whichlimit certain politicalactivitiesof State orlocal
government employees whose principal employment isin connection with an activity financed inwholeorin
part by federal assistance.
11.0 Reporting Potential Fraud,Waste,Abuse,and Similar Misconduct -The subrecipient must promptly refer
toDOJOfficeof Inspector General (OIG)and the Florida Department ofLaw Enforcement,OfficeofCriminal
Justice Grants any credible evidence that a principal,employee,agent,contractor,subcontractor,or other
person has either 1)submitted aclaimfor grant funds that violates the False Claims Act;or2)committed a
criminalorcivil violation of laws pertaining tofraud,conflictof interest,bribery,gratuity,or similar misconduct
involving grant funds.
SFY2016 JAG Standard Conditions Page 19 of 20
Rev.10/2015
12.0 Restrictions and certifications regarding non-disclosure agreements and related matters -
Subrecipientsorcontracts/subcontractsunderthisawardmaynotrequireanyemployeeorcontractortosign
aninternalconfidentiality agreement or statement thatprohibits,restrictsor purports toprohibitorrestrict,the
reportingof waste,fraudor abuse in accordance withlaw,toaninvestigativeorlaw enforcement
representative ofa state orfederal department or agency authorized to receive such information.
13.0 Fundsto Association of Community Organizations forReformNow(ACORN)Unallowable -
Subrecipient understandsandagreesthatitcannotuseany federal funds,either directly or indirectly,in
supportofanycontractorsubawardtoeitherthe Association of Community OrganizationsforReform Now
(ACORN)oritssubsidiaries,withoutthe express priorwrittenapprovalofOJP.
14.0 Text Messaging While Driving -Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text
Messaging While Driving,"74Fed.Reg.51225 (October 1,2009),and§316.305,Fla.Stat..,the subrecipient
is encouraged to adopt and enforce policies banning employees from text messaging while driving any vehicle
during thecourseof performing work fundedbythis subaward andtoestablish workplace safety policies and
conduct education,awareness,andotheroutreachtodecreasecrashescausedby distracted drivers.
15.0 DNA Testingof Evidentiary Materials and Upload of DNA Profiles toaDatabase -If JAG program funds
will beused for DNA testing of evidentiary materials,any resulting eligible DNA profiles mustbe uploaded to
the Combined DNA Index System (CODIS),bya government DNA lab with accessto CODIS.No profiles
generated with JAG funding maybeentered into anyother non-governmental DNA database without prior
express written approval from BJA.Formore information,refertothe NIJ FY 2012 DNA Backlog Reduction
Program,available at https://www.ncirs.aov/pdffiles1/nii/sl001062.pdf.In addition,funds may notbeused for
purchaseof DNA equipment and supplies when the resulting DNA profiles from such technology arenot
acceptedforentry into CODIS (the National DNA Databaseoperatedbythe FBI).
16.0 Environmental Requirements and Energy -For subawards in excess of$100,000,the subrecipient must
comply with all applicable standards,orders,or requirements issued under section 306ofthe Clean Air Act (42
U.S.C.§§1857(h)),section 508 ofthe Clean Water Act (33 U.S.C.§1368),Executive Order 11738,and
Environmental Protection Agency regulations (40 C.F.R.§15).The subrecipient must comply with mandatory
standards and policies relating to energy efficiency which are contained in thestate energy conservation plan
issued in compliance with the Energy Policy and Conservation Act (Pub.L.94-163,89 Stat.871),if any.
17.0 Other Federal Funds -The subrecipient agreesthatifit currently hasanopen award of federal funds orifit
receives an award of federal funds otherthan this award,andthose awards have been,are being,oraretobe
used,in whole or in part,for oneor more ofthe identical cost items for which funds are being provided under
this award,the subrecipient will promptly notify,in writing thegrantmanagerforthis award,and,ifso
requested by OCJG seeka budget modification or change of project scope grant adjustment notice (GAN)to
eliminateany inappropriate duplication of funding.
SFY2016 JAG Standard Conditions Page20of20
Rev.10/2015
Application for Funding Assistance
Florida Department ofLaw Enforcement
Justice Assistance Grant -County-wide
In witness whereof,the parties affirm they each have read and agree to the conditions set
forthin this agreement,have read and understand the agreement inits entirety and have
executed this agreement by their duty authorized officers on the date,month and year set
out below.
Corrections on this page,including Strikeovers,
whiteout,etc.are not acceptable.
Signature:
Petrina T.Herring,Bureau ChiefTypedNameandTitle:
Date://tli20/k
TypedNameof S^grant Recipient:,
Signature:_
•f tfjtfxm &>AA-«.
Typed Name and Title:\Y.VL[xp .Sjir/U^gl,MmV i\C*UJ>i<Ma<^
t3 N*>i<lx>\fDate
Typed Name of lrr\plemerfliingyAg|
Signature:
iNcy:|\€Wfo/(jAfrf[fill CL lXfa4^-^
t y-\'Typed Name and Title:^^I'ili^-f UlM.UunJi^
Date:{{[if 3fl/£
Application Ref #2016-JAGC-2879
Contract -JAGC-DADE---
Rule Reference 11 D-9.006 OCJG-005 (rev.October 2005)
Section #6 Page 1of1
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant-County-wide
Insert Certifications and Authorizations here.
Application Ref #2016-JAGC-2879
Contract 2016-JAGC-DADE-25-H3-177
Rule Reference 11D-9.006 OCJG-005 (rev.October2005)
Section #7 Page 1of1
CERTiMCATION FORM
C^inpliatt^^wjth tte EqualEmpldyment Opportunity Plan (EEOP)Requirements
ffleasereadcmejull^(see below)and then complete Section Aor Section B orSkctionC,not allthree,
Recipient's N^,e:ffiYqrsoujh Miami I DUNS Numben,0246289?6
AdtJireSS:6130 Suftset Qnyft
j Grant Number:20i6rJAGC,287^|Award Amount:2,739.00{jr^titTJtlet ffecoftte improvement
Maine and Title ofContactPerson:Jennifer Keith
TfelepboneNurQbef;305-66^25i4 |E-Mail Address:^jkorth^southmiamifi.gov
Section B-"Declaration Claiming Exemption from the EEOP Submission Requirement anSl Certif^iig
l^atan EECJP feaffPe|?r^e^
If'arempiek"agency ha$ji{ty ormomemployeesrandUsreceiving?singfeaivard dr^awar^o]f%25,d00or more,but less than $500,000,thin the
recipient agency (foes riotfiave tosiibftiian EEOP t^^ePGRJb}reviewas iQngositc&tfa C.RR.§#My:'
1*..,.-:
certify that
Which has:fifty or more e^feyees:andis receiving a single award or subaward for $25,000 or more*but less than
$S$£000,has formulated anEE0P In,accordance with 28 CFR.pt,4%subpt.S,I further certify that within the ias|
twen^four months,tlie proper authority has formulated and Sijf^d1^as i^quired^y appcable
federal Iaw*:it isayailkble &r review l^^public,f^^pi^naie s^and the Office for
Q$l R^of Just&e Programs,U,S^Department ofJustice.TheEEDP is on file atthe following office:
frinior Type Nome andMile Signature
OMB/^prev^jfe n?m>340EipirajionDate;=0$$l/j4
\respms0le officii
[recipient)^
Date